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2023-02-27 Joint Powers Water Board AgendaJoint Powers Water Board AGENDA Regular Meeting of February 27, 2023 Joint Powers WTP 11100 5011 Street NE Albertville, MN 6:00 PM Chairperson Engineer Chris Kauffman Chris Larson, HDR Inc. Board Members Operations Tom Dierberger John Seifert, Veolia Ryan Gleason Jennifer Thomas, Veolia Joe Hagerty Andy Ahles, Veolia Rob Olson Dustin Carlson, Veolia Bob Zagorski Zac Foster, Veolia 1. Call to Order / Roll Call 2. Approve Agenda - Page 1 3. Consent Agenda - Page 2 3.1 Approval of January 23, 2023 Regular Board Meeting Minutes - Page 3 3.2 Approval of February 2023 List of Claims - Page 6 3.3 Approval of February 2023 Budget Report - Page 7 3.4 Approval of December 2022 Investment Summary Report - Page 8 3.5 Approval of February 2023 Cash Balances Report - Page 16 3.6 Approval of January 2023.Monthly Operations Report - Page 17 3.7 Kuechle Invoice - Raw Watermain Repair - Page 30 4. Unfinished Business 5. General Business - Page 33 5.1 Authorization to Solicit for RFP for Trunk Watermain and Preliminary Storage Siting - Page 34 5.2 Joint Powers Water Utility Rate Study - Page 42 5.3 Cleaning of East and West Water Towers on JPWB Water System - Page 65 6. Engineer - Page 68 6.1 Filter Rehab - Preliminary Engineering - Page 69 7. Operations and Office 8, Other Business / Announcements / Correspondence 9. Adjourn PAGE 1 CONSENT AGENDA PAGE 2 Joint Powers Water Board Regular Meeting Minutes January 23, 2023 Page 1 1. Call to Order. The regular meeting of the Joint Powers Water Board was called to order by Acting Chairperson, Hagerty, on Monday, January 23, 2023 at 6:00 p.m. at the Joint Powers Water Board Water Treatment Plant, 11100 50th St NE, Albertville, MN 55301. Board present: Ryan Gleason, Joe Hagerty, Rob Olson, Bob Zagorski. Board absent: Tom Dierberger, Chris Kauffman. Staff present: John Seifert, General Manager; Jennifer Thomas, Office Manager. Staff absent: Andrew Ahles, Water Department Supervisor / Facilities Manager, Dustin Carlson, Assistant Water Department Supervisor / Facilities Manager; Zac Foster, Project Manager. Engineering present: Chris Larson, HDR Engineering. Engineering absent: None. 2. Approve Agenda. Gleason moved, Olson seconded, to adopt the Agenda as presented. Motion carried 4-0. 3. Approve Consent Agenda. Olson moved, Gleason seconded, to approve the Consent Agenda below. Motion carried 4-0. 3.1 November 28, 2022 Regular Board Meeting Minutes 3.2 December 2022 List of Claims 3.3 January 2023 List of Claims 3.4 January 2023 Budget Report 3.5 November 2022 Investment Summary Report 3.6 January 2023 Cash Balances 3.7 November 2022 Monthly Operations Report 3.8 December 2022 Monthly Operations Report 3.9 2022 DNR Water Conservation Report 3.10 CSAH 19 Watermain Project - New Look Contracting Application for Payment #3 3.11 Water Treatment Plant Janitorial Services Quote 4. Unfinished Business. None. 5. General Business. 5.1 Appointment of Board Positions. Gleason moved, Zagorski seconded, to approve the Appointment of Board positions below. Motion carried 4-0. 1. Chairperson - Chris Kauffman, Hanover Mayor 2. Vice Chairperson - Joe Hagerty, St. Michael Councilmember 3. Treasurer - Rob Olson, Albertville Councilmember PAGE 3 Joint Powers Water Board Regular Meeting Minutes January 23, 2023 Page 2 5.2 Appointment of Official Newspaper, Official Auditor, Official Depositor. Olson moved, Gleason seconded, to approve the Appointment of Official Newspaper, Official Auditor, and Official Depositor below. Motion carried 4-0.. 1. Official Newspaper - Crow River News 2, Official Auditor - Abdo 3. Official Depositor - Community Development Bank 5.3 Appointment of Bank Signatories. Olson moved, Gleason seconded, to approve the Appointment of Bank Signatories below. Motion carried 4-0. 1. Chris Kauffman, Hanover Mayor 2. Rob Olson, Albertville Councilmember 3. Ryan Gleason, St. Michael Councilmember 4. Bob Zagorski, Albertville Councilmember 5.4 Authorizing Investment Agencies. Zagorski moved, Gleason seconded, to approve the Authorizing Investment Agencies below. Motion carried 4-0. 1. RBC 2. PMA 3. Wells Fargo 5.5 Joint Powers Water Board's 2023 Proposed Budget. Seifert went over changes to the 2023 budget and recommended the Board do a rate study on water rates only to look at what 2024 rates and fees should be. Olson moved, Gleason seconded, to approve the Joint Powers Water Board's 2023 Proposed Budget of $1,700,784 as presented. Motion carried 4-0. 6. Engineer. 6.1 Filter Media Update. Larson gave a brief overview of the status of the increased filter media in the five filters located at the Water Treatment Plant and suggested that rehab be done on all five filters in the near future. Larson will provide recommendations and quotes to rehab all filters at the February 27, 2023. 7. Operations. Seifert gave an update on 2022 successes including improvements made to Well 5, sludge removal and the CSAH 19 project. He told the Board that in 2023 we will be looking at doing a Capital Improvement Plan, water rate study, addition of another restroom at the Water Treatment Facility, sealing of wells and finishing two grants. 8. Office. None. 9. Other Business / Announcements / Correspondence. 9.1 Kcel $3,254.69 and $875 Rebate Refund. Seifert told the Board that it received rebates from Xcel for $3,254.69 and $875 for a lighting project. 9.2 CSAH 19 Wright County $628,303.25 Reimbursement. Seifert informed the Board that Wright County paid $628,303.25 for their portion of the CSAH 19 project 9.3 Joint Powers Water Treatment Facility Condition Assessment Report. Seifert told the Board that a Water Treatment Facility condition report is being done. An update will 6 ❑rovid d t a later mPPfinQ. PAGE 4 Joint Powers Water Board Regular Meeting Minutes January 23, 2023 Page 3 10. Adjourn. Gleason moved, Olson seconded, to adjourn the Joint Powers Water Board meeting at 6:52 PM. Motion carried 4-0. Jennifer Thomas, Recording Secretary PAGE 5 JOINT POWERS WATER BOARD CHECK REGISTER SUMMARY MEETING DATE: 2127123 Check # Vendor Check Date Amount Comments 17854e CITY OF ST MICHAEL 2/23/2023 $296,210.48 January 2023 Receipt by Charge 17855e PAYMENT SERVICE NETWORK 2/23/2023 $5,056.74 January 2023 Web Pay Fees 17856e MN DEPT OF REVENUE 2/23/2023 $1,298.00 January 2023 Sales Tax 17857e CENTERPOINT ENERGY 2/23/2023 $1,230.60 January 2023 Invoices 17858e MN DNR 2/24/2023 $17,486.31 2023 Water Permit 20545 MN DNR Eco-Waters 2/24/2023 $0.00 2023 Water Permit Invoice - VOID Check 20546 ABDO 2/27/2023 54,850A0 2022 Audit 20547 CITY OF HANOVER 2/27/2023 $50,012.23 January 2023 Receipts by Charge 20548 DARLENE DIXON 2/27/2023 $84.87 Refund cr bal on 11673 Riverview Rd NE 20549 DEBORAH WILLIAMS 2/27/2023 $143.98 Ref cr bal on 12846 43rd St NE 20550 EROSION WORKS 2127/2023 $1,000.00 Refund RPZ Deposit HU032122 20551 EUDOKIA REUTOV 2/27/2023 $201.13 Ref cr baI on 9935 41 st St NE 20552 GERALD CAIRD 2/27/2023 $203.15 Ref cr bal on 12720 43rd St NE 20553 HDR ENGINEERING INC 2/27/2023 $48.085.77 Feb 2023 - CSAH 19 WM Repl 20554 IN CONTROL INC 2/2712023 $25,327.20 Well 5 VFD Replacement 20555 JASON/JEN HOLT 2/27/2023 $150.00 Ref cr bal on 9938 42nd St NE 20556 JEFF/DENA COLEMER 2/27/2023 $163.48 Ref cr bal on 4821 Lansing Av NE 20557 JEREMIAH JOHNSON 2/27/2023 $130.33 Ref cr bal on 10475 34th St NE 20558 JOSHUA LIGHTFOOT 2/27/2023 $60,34 Ref cr bal on 112 Carissa In SW 20559 JULIE SMRZ 2/27/2023 $225.00 Ref cr bal on 10520 106th Av NE 20560 KATHERINEIDAVID NEIBER 2/27/2023 $80.07 Ref cr bal on 11496 Town Center Dr NE 20561 KIMBERLY COLLINS 2/27/2023 5220.28 Ref cr bal on 11900 47th St NE 20562 KUECHLE UNDERGROUND INC. 2127/2023 $134,361.75 Raw Watermain Repair 20563 KYLE PRATT 212712023 $175.25 Ref cr bal on 13443 45th St NE 20564 MEGAN/MICHAEL GARRISON 2/27/2023 5142.81 Ref cr bal on 3538 Kady Av NE 20565 MN DEPT OF HEALTH 2/27/2023 $18,983,00 Safe Water Fees 2022 20566 NATHAN ALLEN 2/27/2023 $41.80 Ref cr bal on 4324 Mason Ln NE 20567 OMANN BROTHERS PAVING 2/27/2023 $2,250.00 Refund RPZ Deposit HU051722 20568 PENNY VAZQUEZ 2/27/2023 5123.91 Ref cr bal on 201 Oak Av SW 20569 PULTE HOMES OF MN LLC 2/27/2023 $92.95 Ref cr bal on 9548 49th PI NE 20570 REBECCA WAGENBACH 2/27/2023 $158.47 Ref cr bal on 1370 Irvine Dr 20571 ROBERT/AMY LIBBEY 2/2712023 $139.70 Ref cr bal on 12812 46th Cir NE 20572 ROGER/DANIELLE PICARD 2/27/2023 $104.53 Ref cr bal on 2558 Lambert Av NE 20573 RYAN/ANDREA SMITH 2/27/2023 $381.00 Refund cr bal on 5096 Nelmark Av NE 20574 SALLY NEIL 2/27/2023 $93.20 Ref cr bal on 11108 16th St NE 20575 Short Elhott Hendrickson Inc 2/27/2023 $1,836.20 Jan 2023 - On -Call GIS Sery 20576 SR WEIDEMA 2/27/2023 $2,250.00 Refund RPZ Deposit HU091322 20577 STEPHEN/LYNN BEISE 2/27/2023 $65.69 Refund cr bal on 505 Kadler Av NE 20578 TEGRETE 2127/2023 $828.55 March 2023 Janitorial Services 20579 TRI STATE SURPLUS CO 2/27/2023 $2,300.36 WTP Shelving 20580 VEOLIA WATER NA 2/27/2023 $118,482.00 March 2023 Contract Maintenance 20581 WRIGHT COUNTY RECORDER 2/27/2023 $138,00 EDA Lien Release #754943 $735,169.13 Bob Zagorski Chris Kauffman Joe Rob Olson Ryan Gleason Tom PAGE 6 Joint Water Board Budget - 2023 JPWB Board Meeting February 2023 2023 Account Descr Budget 2023 Amt YTD Budget YTD Amt FUND 101 GENERAL FUND E 101-40000-700 Advertising $200.00 $0.00 $200.00 $0.00 E 101-40000-704 Bank Charges $1,000.00 $0.00 $1,000.00 $0.00 E 101-40000-712 Contract Maintenance $1,421,784.00 $118,482.00 $1,421,784.00 $236,964.00 E 101-40000-730 Insurance $16,000.00 $0.00 $16,000.00 $0.00 E 101-40000-749 Web Pay Fees $30,000.00 $2,185.02 $30,000.00 $4,424.44 E 101-40000-752 Audit Fees $23,000.00 $4,650.00 $23,000.00 $4,850.00 E 101-40000-756 General Engineering Fees $35,000.00 $14,506.02 $35,000.00 $18,030.24 E 101-40000-757 Wellhead Protection $1,500.00 $0.00 $1,500.00 $0.00 E 101-40000-758 Legal Fees $3,500.00 $0.00 $3,500.00 $0.00 E 101-40000-759 ASR-Mist $5,000.00 $0.00 $5,000.00 $0.00 E 101-40000-770 System Maintenance $50,000.00 $4,359.51 $50,000.00 $5,506.22 E 101-40000-771 Well Maintenance $65,000.00 $0.00 $65,000.00 $0.00 E 101-40000-785 DNR Water Usage $15,000.00 $0.00 $15,000.00 $0.00 E 101-40000-795 Misc Expense $2,500.00 $0.00 $2,500.00 $0.00 E 101-40000-796 EDA/RR Fees $300.00 $0.00 $300.00 $0.00 FUND 101 GENERAL FUND $1,669,784.00 $144,382.55 $1,669,784.00 $269,774.90 $1,669,784.00 $144,382.55 $1,669,784.00 $269,774.90 02/24/23 1:39 PM Page 1 PAGE 7 �n N o o g o Q o Q O 4 w Q O O O O r 0 A N O m m w g 8 o 0 0 0 0 0 o d o a o o N o o w N o 0 o N O o O m O v O d O O o a N Q O W N 0 0 o aa 4 O M O pI O N N W N O m N N N w f� w fT O O w h w N O N C w M W o M w m O O (O A N M w N 0 m M C N N r O w o N m O w M 4 m A w w A N M O R O N N N m 0 A m w m 0 0 N A w w C toe q M1 m N m N m o N O N W R m 7 m m N w o Q N O v m O �O �_ 4 N N m N m W M M Q Q m o N N m N N m A L N V t9 V w w R N _W O Q W m V N N N N N N - 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u0U00000000000a0000000000UU0U00000oo000000000000L)0uL)uuuw❑ c�c�UUc>UUt�UU0Uc�c�c�caUUUUUUUc�Uc�UUUt�UUc�UUUc�c)Uc�UUUc�UUt�c�cat�cac�(n (nU M PAGE 9 Ir u m w � n ar o � H PAGE 10 Journal Entries 12/31/2022 Date Account Debit Credit Reason Record interest earned for December PMA 12/31/2022 2004 Revolving Project $22.01 Investment Interest $22.01 Revolving Fund Contra $3,011.60 Record market change for December PMA Investment Interest $3,011.60 12/31/2022 Wells Fargo $2,277.70 Record interest earned for December WF Investment Interest $2,277.70 Wells Fargo Contra $10,281.35 Investment Interest $10,281.35 Record market change for December WF 12/31/2022 RBC $12,235.09 Record interest earned for December RBC Investment Interest $12,235.09 RBC Contra $151,592.44 Record market change for December RBC Investment Interest $151,592.44 12/6/2022 Undistributed Receipts $118.87 Reclass Water/Hydrant sales (7) Water Sales $70.71 Hydrant Rental $40.00 MN State Tax $8.16 12/12/2022 Undistributed Receipts $126.38 Reclass Water/Hydrant sales Water Sales $102.70 Hydrant Rental $15.00 MN State Tax $8.68 12/12/2022 Undistributed Receipts $158.33 Reclass Water/Hydrant sales Water Sales $129.96 Hydrant Rental $17.50 MN State Tax $10.87 12/12/2022 Undistributed Receipts $174.57 Reclass Water/Hydrant sales Water Sales $0.08 Hydrant Rental $162.50 MN State Tax $11.99 12/14/2022 Undistributed Receipts $350.48 Reclass Water/Hydrant sales Water Sales $133.91 Hydrant Rental $192.50 MN State Tax $24.07 PAGE 11 12/14/2022 Undistributed Receipts Water Sales Hydrant Rental MINI State Tax 12/14/2022 Undistributed Receipts Water Sales Hydrant Rental MN State Tax Journal Entries 12/31/2022 $415.95 1 $3,281.54 $214.88 $172.50 $28.57 $2,706.15 $350.00 $225.39 Reclass Water/Hydrant sales Reclass Water/Hydrant sales PAGE 12 Journal Entries 9/30/2022 Date Account Debit Credit Reason 9/30/2022 2004 Revolving Project $18.41 Record intf Investment Interest $18.41 Revolving Fund Contra $3,586.72 Record ma Investment Interest $3,586.72 9/30/2022 Wells Fargo $3,563.63 Record intf Investment Interest $3,563.63 Wells Fargo Contra $78,427.95 Investment Interest $78,427.95 Record ma 9/30/2022 RBC $12,199.87 Record intf Investment Interest $12,199.87 RBC Contra $330,31236 Record ma Investment Interest $330,312.36 9/21/2022 Undistributed Receipts $298.29 Reclass RP; Rental $230,00 Water Sales $47.80 MN Tax $20.49 9/29/2022 Undistributed Receipts $20.00 Reclass cre Water Sales $18.63 MN Tax $1.37 !rest earned for September PMA rket change for Septembedr PMA !rest earned for September WF -ket change for September WF !rest earned for September RBC -ket change for September RBC rental and water dit card sale for watersalesman PAGE 13 Journal Entries 10/31/2022 Date Account Debit lCreclit Reason 10/31/2022 2004 Revolving Project $858.87 Record interest earned for October PMA Investment Interest $858.87 Revolving Fund Contra $2,014.25 Record market change for October PMA Investment Interest $2,014.25 10/31/2022 Wells Fargo $1,984.93 Record interest earned for October WF Investment Interest $1,984.93 Wells Fargo Contra $19,210.40 Investment Interest $19,210.401 Record market change for October WF 10/31/2022 RBC $8,903.05 Record interest earned for October RBC Investment Interest $8,903.05 RBC Contra $144,002.42 Record market change for October RBC Investment Interest $144,002.42 10/4/2022 Undistributed Receipts $173.58 Reclass RPZ rental and water Rental $40.00 Water Sales $121.66 M N Tax $11.92 10/14/2022 Undistributed Receipts $238.91 Reclass RPZ rental and water Rental $222.50 Water Sales $0.00 MN Tax $16.41 10/21/2022 Undistributed Receipts $39.59 Reclass RPZ rental and water Rental $2.50 Water Sales $34.37 MN Tax $2.72 I PAGE 14 a� 0 Z N O 00 rn 0 Lri 0 a � u C fi S6 Co t/} 0 h c cr) C N O �r-I U X U Q X d� O ,n N 0 N N O O O DD ov 0 oo h m o rn o 0 0 0 Ln o Lri O 0 Ln Ln M 0 N h m t? 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M 9 a m 00 h Ln a h 00 O N 0 00 Ln r-f Ln M O 4 00 h M 01 Ol vt h 00 C� -4 Ln Ln to 0 to r-i 00 Ln h 0 N r-i fV 0 0 a o 0 o ci o 0 0 0 0 0 0 0 0 o ca o 0 O Ln O Ln Ln h O N M N m i/'f trl tJ} 'Ui L W f4 L v 00 t0 O 00 0o 00 " N N C 00 00 00 N N N o r-r r-I r-i O t7t CJi 0t �,.� 1= cr cr v Ln V) V) Q Q Q LU LU LU [L cc cr ul LA V) O 0 PAGE 15 a (i C C C C _N ti N N O M T n v M n N N M Obi m O ti (7) ul- N rl LO O G r as - ri ti ifl iA 00 O O O 00 LU 64 64 49 64 64 O T 4G a o 0 o a q - o o d o 0 C 47 M (A 64 (0 w 6 C 7 O Q O O 0 0 N O 0 V! V) 16 cc MO IM c N L C N O U d O O c3l L � r o`fl' N N N 4 O p N N N U (E] (D N 00 00 s1' V � 69 M U0 11 (O M C O N U') O) N f9 m C (O to m LO N n LO V W Ql 69 r M 1` � M N CS N "o to a,o5❑ y Z> Z E Z Q Z G! LL > U- ') 17L U- EJ a>J =JiJ «9a� i6 Lwow pw—yw z0z�zgiz lw^ lLU 'w'/ry♦L,un a O r rs^r LL O 0Q 0000.O PAGE 16 Q vF-OLIfA WATE R Office & Plant Location: 11100 501, St NE Albertville MN 55301 Office - 763-497-3611 Fax - 763-497-3611 Emergency 763-219- 5309 Monthly Operations Report John Seifert - General Manager Operators: Andrew J. Ahles - Supervisor & Facilities Manager Dustin W. Carlson - Asst. Supervisor & Facilities Manager Jennifer Thomas - Office Manager Joseph Hill - Lead Operator Ruth Klick - Project Associate Allan Gansen - Operator Delena Daleiden - Admin. - Finance Jacob Irwin - Operator Donna Larson -Admin. Fred Hoilles - Operator January 2023 Executive Summary Joint Powers effectively produced 68,637,000 gallons of water in the report month. All bacteriological samples were negative. The average fluoride concentration was 0.74 mglL (Limits are 0.5 & 0.9). The total production to the distribution system was 68,264,600 gallons and actual consumer use was 57,544,600 gallons, an average daily amount of 1,86 million gallons per day, Operations The standard operations of the facilities include: 44- Daily testing of fluoride and chlorine in the system. •S Monthly performance inspections on wells. Monthly bacteriological sampling (25 samples). Sulk chemical deliveries. ERT missed reads/ meter checks. Chemical feed systems adjustments & maintenance. m Laboratory equipment calibrations. Safety and training meetings. MC Lite meter reading routes for Hanover & St. Michael. Regularly scheduled operations & maintenance meetings. 4• Routine daily rounds, inspections, and security checks of the water treatment plant. e- Regular backwashing of filters, reclaiming and pumping of backwash sludge. Major Activities Uncommon Operations and Major Corrective Maintenance: 4• Kurita Filter Inspections VRC Protx Actuator Inventory Routine weekly off -site facilities inspections and security checks. Monthly performance inspections of emergency generators. Monitoring & regulating access to the water towers for telecommunications companies to make repairs & upgrades. PAGE 17 Safety & Training Each month our staff performs inspections of all safety equipment such as fire extinguishers, eyewash stations, chemical showers, and emergency lighting. We also have safety meetings during the month that consist of both routine and non -routine topics. 4 This month's safety training topics were Hazardous Communication. Call -Outs (After -Hours Emergency Calls) O One in January Regulatory Communications Our monthly regulatory communications were completed satisfactorily and on -time. These were: ® The monthly fluoridation report to the MDH ® The monthly bacteriological test results to the MDH 0 The monthly injection/recovery report to the EPA Major Client / Public Relations Issues ® None in December Distribution System Statistics Total Hanover St Michael Joint Comments Powers Locates (GSOC) 63 9 54 0 Gopher State One Call, Tickets Received Hydrants Flushed 0 0 0 0 Spring/Fall (Joint Powers Are Albertville) Including water quality issues (Albertville), water Customer Service Visits 7 0 7 0 usage issues, curb stops onloff,water main operations, special locates (not through GSOC) & misc. issues. Inspections 16 6 10 NA These include out -of bounds read checks, leaking MeterIERT IssueslRepairs 39 9 30 NA meters, bad ERTslreplacements, wiring issues, missed reads, monthly meter reading, etc. Maintenance {Mork Orders 44 1 0 47 These include issues/repairs & regular maintenance for the dist. systems & JP facilities. Finals 87 11 76 NIA Collection Letters 0 0 0 NIA Collection Emails 0 fl 0 NIA Collection Calls 0 0 0 NIA Shut -Off Door Tags 0 0 0 NIA Water Shut -Offs 0 0 0 NIA YTD Reconcilable Limit Budget Budget Expenses Balance LIM 1 623,016 0 623,016 Final reconciliation will occur after year-end finances have been processed.'No updates on Actual available at time of report. Estimated Appendices Monthly Fluoride Report, Monthly Bacteriological Report, Monthly ASR EPA Report 2/10/23, 10:19 AM JP January 2023 Fluoride Report.jpg 0 \.✓ N O Y -J > {9 N +s+j Q Y U •- O = m GI E m d a o a t C m m vl c E �y Q N C .�. h }� n S L� N N W v U C C al t N CS Q O R'n ul w cn N o _m ¢ 3 m Q 0 i' 0. 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N W O P"'! r h N f'+ O1 11 N O sF W W iD �_ 0 0 W m O W aO h 0 I" 1 O r p N 1p O 10 W n' N ill tO h O 4!1 O M O m P r 0 0 T O 1n h 0 0 0 0 0 0 G/ p O 0 0 T h �p P'7 N h O N 0 } cZ y aT m` r r rn r Of r f71 .- rn O r - 00 cil O r r a1 r W r W .� r 0 0 LL L 61 ` ZY) O O 4 '� Q ua L• C O d Vl C 61 w h W QI O O1 A T N c`Y 'a IR1 �O h W Qt 4 r N NI O 1n !p f� W T O T N f'7 9� r L U 01 � m r r r r r r r r r r N N N N N N N 4 N PAGE 19 https:l/mail.google.com/mail/u/O/#sent/GTvVIcSGMhttpzhhJTPgswPSJtmjPHnFmKgHM H NChpLhVMrwpzgncnCPzmSGwCBkdDkQssckkjhJB?project... 111 v LI I .. 4 a S .a En u �.o. ✓�� u O U a CJ � •o , v M y n 0 � Z y h O �. LY] �: y o � o c N u s U t4 � F� • 1�+ c _ � c O n Ll 3 $ $ 3 z �. c� N y ie v �i G O Cd 9z a v v� v v V V,9 g O q q q Q q *coo 0 a as a g. a m aaafl.a C C EG C G E r E 9 E u u u u u u u u u u u F F F F F F F F F F F F a a a a a a a a a a a a V 7 'O 'C t •v '99 9 aaaaaazaaaack U U 4 U 4 U U U U U U U io^C < ^u A d v� 3�FgUV 4a �He°Bi y�'�� azta+cara a�tei�eaat u7 u as v du u u V1n VS JA VJ H y ul N O O Q O b b O O 0 0 0 0 0 F u u u F u F F±FFFF�+1= z�zz��aaaaaaa P N S O C• r 7 m N Q [V 9 �O SJ 9 L V 9 � Vr .'9r 'O :C •O za"a"aacXacarzaz�s" UUUUUUUUUUUUU PAGE 20 Year: zuz3 (zuLj t;ycle) montn: uanuary U.S. ENVIRONMENTAL PROTECTION AGENCY MONTHLY MONITORING REPORT FOR CLASS V INJECTION WELLS UIC PERMIT NUMBER: OPERATOR NAME: ADDRESS: CITY/STATE/ZIP: PHONE: MN-171-5R21-0002 Joint Powers Water Board 11000 50th St NE WELL NAME: Albertville, MN 55301 WELL COUNTY: (763) 497-3611 MONTHLY REQUIREMENTS Well 9 Wright Injection (Gallons) Total Injection Period YTD Volume Total Report Month Volume Total Injection Period Volume 14,460,000 14,460,000 26,503,000 Injection Pressure & GPM Average Highest Value Lowest Value Monthly Injection Pressure (psig) 9 g g Monthly Injection Flow Rate (GPM) 315 319 313 Total Recovery Period Total Report % of Injection Period Total Recovery (Gallons) YTD Volume Month Volume Volume 0 0 0.00% COMMENTS: The 2023 ASR cycle began on December 7th, 2022, with the injection phase. Test well 6 and ASR well 9 were flushed to waste and background testing & sampling was performed on both wells and the injection source, the Joint Powers distribution system, before injection was begun. CERTIFICATION I certify under the penalty of law that I have personally examined and am familiar with the information submitted in this document and all attachments and that, based on my inquiry of those individuals immediately responsible for obtaiing the information. I believe that the information is true, accurate, and complete. I am aware that there are significant penalties for submitting false information, including the possibility of fine and punishment. (Ref. 40 CFR Section 144,32) Dustin W. Carlson, Water Operations Assistant Supervisor & Facilities Manager Name and Official Title Signature: Date Signed: PAGE 21 Z, j — § 6 § 2 )} § `� \ I a< » } 2 / / § \ 2 � cr / § \ \ 5 w § ° § < of u 0 \ < )cn ) 2 w §® G \ 9 § = a E d o f \ . k a 70 m / qg b — \ / \7 / \ � w . 2 � \� r $ 0 # 0. _\ f % $ k� \ / a � D �m�22 _ .e m cr k_j U- } � 2 \ C C3 @ @ m m � - ) ) ) \ 7 -_ )= 8 / u \ \ k ƒ a) CDu CD A \ -15 2 { \ RAGE 22 Q v rl i d 11 1- . ri . _... n C Cl N C_ C� I� A. O � h O �i in I i I n c O I v 04 ' I W N 0 d Q Co C� co CIL W y Q lip f� 4 a co co 0o � 1 w' N _ « y -- i N - - -• ---- . - I I Q t. l� t� ! ; W u� �,' co r�- W y ho- F a 3 "F to � 6 m a a W +� L `n oo cv C7 CIA .� WCL o CD N [O Q W u t N a � U. * w rn O C? O SI 1 .a v 1L c v L O F Q. .T Q. ,7. � ry N LLI O M ILI LllL- fT W -„ isI i� ill ' i i c . Ll W '� V c�,•. N i N Z '1' .. 41 .L :I '_� ,71 — ^l.Z... e C C L L L — q C II C l C = C G 0 PAGE 23 I C \ ■ � � § § 4 2§ 0 E 7 } 0< \ \ \0 \ -®R� c # / /ƒ/ E (n kc cc 0) 0) \ ƒ 22 i u a20- q m co \ §§E f j � e ) @ r R R o ± 7E\ \ K 2 CD � \ m§E \ co� cq Lu 2 »f 7 Q § CL E U) � �° M f k \ //E o 0 0 Cl) < Z< v v C \ a }{ =LL \ \ ^ \ � « ° k{m o o / \ w LO C14 g g I .n ƒf0J o o §; kio m ~ � .. n $ )-6 �kk� kr\� \ LLA m= � \ 3 a o 2 12 }3 /a °§ �G�=E�k)/))t)t)/k)=( ±§ a. �«®17��\®/±\±\ o= Ez $\ )\t t��+��'�`»'E L) C. m04M0 0 }°)°)° u sz 0 RAGE 24 .4 - m § ) _ k \ � k a J ; >1 / )r N $ / \ k 2 nA \ m 0\ \ CL \ \j CD Q e 0 5e of o.. _§ 2P } \k /z \\ sz o u §99 c co o co CD § $C,L \ m CD = c 6 (n = }2§ n 0 o k 0 § 2 9 c ? 6 \ 6 . E c c 7 �2@¢ & c @ Cl? \ � ) � � kE c c 5� > ®r d n & LO E \ /. ? % m % of / co \ /. Nt LQ L k m 0 6 2 � m \�§ o « _ CL9 7 7 7 §k ¥ & 6 k IS 0 A Ic a} -Fo '7 \ )) / 2) / / \ / ) ) /a \ k%%g%\��)»\ƒQ��?§ °f «f<f«{£f/taE-S c o�} ED0F0i2 2 22 PAGE25 0 cli O C O CZ.)3F p Ly p E_ � O Q c z 0 m 1 a� 0 w O W is aM U D a Z < 5z o 0 N 3 Ln v !L U � CD N a m cv CDto C o< F- W U 4 Q 1 N N N U v v in d w b n 2C? Q J O O N V 0 J 7 G LO Ln V WI z O CD N _D Q d O w u RO Cif O CD N E Q c r O O Ln n 6 d w m N m oE�' rya co co v oV co to Ln is F W, n cow CDv am E d in © O sn .0 Q w N c O Q U w O � O N N Q 7 0 Q, � m W _n m atS Cm U-) Lo CD N Q v [Q1. m w CD I'L N N °1 io N N S11 N C Q) 01 01 C5 Q1 (Ts = C G V C G}}7 C }} N C —gW C 41 C v 41 C O U to o _ a U T U T U A U M W CC i R C L C C L V '� C LLC C Im C CcoN CO0 O 2 O O 2? O O �y2 PAGE 26 r c 0 C7 N O M N Cz N m N 0 0 0 T N L9 ti ►om z Q) O O c co w Z (n w p Z Z U t 0� d w CL w 2i U w a D 0 U) N N N N N N N N N N N O �1 V V rt N N N N N N N N N N N LO LO LO LO LJO Ln to Lt7 LO LO 1.0 LO LO LO Ln Lf) LO (ll QdQd < < c-a-11a-a 4(L a- aw w w w w w w w w w w w Ca �3: C � c -00 00 w c U) .` D 0 a) Of a� c� _r w 0 U O Q) 0 U D 0 CL CO c o }, .0 .E a� J Q C a 0) or) O) cn CA 0) cn cn 3 O :3 n =3 7 CJ (6 U ,.0 C C En Z U n�2 c d U e] 0d a1 U U.�?.= E E d d j Q U 0 O U Ly V OR7 V to 00 o 0 c0 0 j O O O E�"- L E O O :EO M c a) O E OO E O 0 Q i -D C u C '-- U0 0MC00012 0 _) U �� 0U �co I2 PAGE 27 Year: 2023 (2023 Cycle) Month: January UIC PERMIT NUMBER: MN-171-5R21-0002 OPERATOR NAME: Joint Powers Water Board ASR PTC-3 SAMPLE LOCATION Well 9 (Mt. Simon Constituent Units Detection Limit Well 5% Recovery Well 30% Recovery Well 60°0 Recovery Well 100% Recovery Fedora! Drinking Water Standard Method Date Temperature °C pH Std Units Conductivity US/cm ORP mV Dissolved Oxygen (00) m /L Chlorine, Total Residual m /L 0.01 HACH 8167 51h ED 2008 Aluminum u /L 4 200 EPA 200.8 Arsenic ug/L 0.5 10 EPA 200.8 Calcium ug/L 400 EPA 200.8 Copper ug/L 0.5 1000 EPA 200.8 Iron u 1L 50 300 EPA 200.8 Lead ug/L 0.1 EPA 200.8 Magnesium u /L 100 EPA 200.8 Manganese ug/L 0.5 50 EPA 200,8 Potassium ug/L 20 EPA 200.8 Sodium ug/L 50 EPA 200.8 Alkalinity, Total as CaCO3 mg/L 5 SM 2320E Chloride m FL 2 250 SM 4500-CI E Fluoride mg/L 0.1 2 SM 450OF/C Nitrogen,. Ammonia mg/L 0.04 EPA 350.1 Phosphorous m /L 0.4 EPA 365.4 Silica, Dissolved m /L 1 EPA 200.7 Sulfate m /L 2.5 250 ASTM D516-02 Total Hardness by 2340E m /L 1 1420 EPA 200.8 Nitrogen, Kjeldahl, Total mg/L 1 EPA 351.2 Total Organic Carbon m /L 2 EPA 9060 Gross Alpha pCi/L EPA 900.0 Adjusted Gross Alpha pCi/L 15 Ra-226 pCi/L 5 EPA 903.1 Ra-228 pCi/L 5 EPA 904.0 Ra-226 + Ra-228 pCi/L 5 Total Uranium (238) pCi/L 0.5 EPA 200.8 Bromodichloromethane u /L 0.5 EPA 524.2 Bromoform ug/L 4 EPA 524.2 Chloroform ug/L 0.5 EPA 524.2 Dibromochloromethane u IL 0.5 EPA 524.2 Total Trihalomethanes (CaIC.) u 1L 80 EPA 524.2 Dibromoacetic Acid ug1L 1 EPA 552.2 Dichloroacetic Acid ug/L 1 EPA 552.2 Monobromoacelic Acid u /L 1 EPA 552.2 Monochloroaccetic Acid ug/L 1 EPA 552.2 Trichloroacetic Acid u /L 1 EPA 552.2 Total Haloacetic Acid u /L 60 EPA 552.2 Uranium - 234 pCi/L HSL-300 Uranium - 235 pCill- HSL-300 Uranium - 238 pCi/L HSL-300 PAGE 28 Year: 2023 (2023 Cycle) Month: Janua UIC PERMIT NUMBER MN-171-5R21-0002 OPERATOR NAME: Joint Powers Water Board ASR PTC-3 SAMPLE LOCATION Test Well 6 (MI Simon) Constituent Units Detection Limit Test Well 6 Background Injection Test Well 6 95% Injection Test Well 6 104% Recovery Federal Drinking Water Standard Method Date 12/5/2022 Temperature °C 9.8 pH Std Units 742 Conductivity us/cm 0.454 ORP my -27.30 Dissolved Oxygen (DO) mg/L 0.15 Chlorine, Total Residual ug/L 0.01 0.00 HACH 8167 5th ED 2008 Aluminum ug/L 4 2.4 200 EPA 524.2 Arsenic ug/L 0.5 1.20 10 EPA 524.2 Calcium ug/L 400 79 EPA 524.2 Capper ug/L 0.5 <0.55 1000 EPA 524.2 Iron u /L 50 2.70 300 EPA 524.2 Lead u 91L 0.1 <0.088 EPA 524.2 Magnesium ug/L 100 28.00 EPA 524.2 Manganese ug/L 0.5 210.00 50 EPA 524,2 Potassium ug/L 20 2.30 EPA 524.2 Sodium ug/L 50 5.10 EPA 524.2 Alkalinity, Total as CaCO3 m IL 5 290 SM 2320B Chloride mg/L 2 <0.64 250 SM 4500-CI E Fluoride mg/L 0.1 0.17 2 SM 4500FIC Nitrogen, Ammonia mg/L 0.04 0.13 EPA 350.1 Phosphorous m /L 0.4 <0.021 EPA 365.4 Silica, Dissolved m /L 1 12,00 200.7 MET ICP Sulfate mg/L 2.5 15.00 250 ASTM D516-02 Total Hardness bX 23408 m /L 1420 310.00 EPA 200.8 Nitrogen, Kjeldahl, Total mg1L 1 0.21 EPA 351.2 Total Organic Carbon m /L 2 0.723 EPA 9060 Gross Alpha pCiIL 7.47 EPA 900.0 Adjusted Gross Alpha pCiIL 5.29 15 Ra-226 pCi/L 2.43 5 EPA 903.1 Ra-228 pCi/L 6.62 5 EPA 904.0 Ra-226 + Ra-228 pCiIL 9.05 5 Total Uranium ug/L 0,5 1,10 EPA 200.8 Bromodichloromethane ug/L 0.5 <0.10 EPA 524.2 Bromaform ug/L 4 <0.20 EPA 524.2 Chloroform ug/L 0.5 <0.20 EPA 524.2 Dibromochloromethane ug/L 0.5 <0.10 EPA 524.2 Total Trihalomethanes (Calc.) u /L <0.2000 80 EPA 524.2 Dirbomoacetic Acid u 1L 1 <0.60 EPA 552.2 Dichloroacetic Acid ug/L 1 <0.60 EPA 552.2 Monobromoacetic Acid ug/L 1 <0.60 EPA 552.2 Monochloroaccetic Acid ug/L 1 <1,2 EPA 552.2 Trichloroacetic Acid ug/L 1 <0.50 EPA 552.2 Total Hatoacetic Acid ug/L <1.2 60 EPA 552.2 Uranium - 234 pCiIL 1.820 HSL-300 Uranium - 235 pCi/L 0.0117 HSL-300 Uranium - 238 pCi/L 0.352 HSL-300 PAGE 29 FEZ hdrinc.com MA MAN re. Date: Monday, February 27, 2023 To: Joint Powers Water Board From: Christopher Larson Subject: Kuechle invoice — Raw Watermain Repair Attached is an invoice for the Raw Watermain Repair from Kuechle Underground, Inc. We have confirmed that the quantities identified on the invoice are correct and the work was completed in a satisfactory manner. Therefore, we recommend payment to Kuechle Underground, Inc. in the amount of $134,361.75. Due to the work being completed in November 2022, the pavement of the wellhouse driveway will take place this spring. Please call me at 763-218-9665 or email me at christopher.larson@hdrin,com if you have any questions or concerns. 1601 Utica Avenue South, Suite 600, St. Louis Park, MN 55416-3400 (763) 591-5400 PAGE 30 Kuechle Underground, Inc. 10998 State Highway 55 PO Box 509 Kimball, Minnesota 55353 Phone: 320-398-8888 Fax: 320-398-8889 brandonkuechle@yahoo,com INVOICE DA TE: 2/13/2023 INVOICE # 2219-01 FOR: Albertville Joint Powers Project BILL TO: Joint Powers Water Board PAGE 31 W U C 00000000 00000000 LnO00000000000000 h o 0 0 0 O Q O O O O O O O o d Ln r• Lr; Ui 6 a d 6 6 UL NNWOONNN NaOcvROOOOOQLn�OcoO ep MOOCDLnNLnLnN Ln Id- w0N1' mmMLnNQM cr) N r vM Cc; Ln 1 Ln0OC� vrc1r rN rj rM LnM [r M r- tR Ln ti to a r r t!g to to to to to -- --cy) to to to to to to N to to to tf1 ti4 tf? to to ti to O ari r to 69 r r a N s e� Ln cD r N r r M O r r r r r r Ln N cr u� LU p' 0 oc3caoa0000000000dd0000000000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O O Q Q O Q O O 0 0 0 0 oLnooc�000�oc�ooL,►ir�ao®000000r000 o N a0 O O N N Ln Ln Ln 0 0 Ln 0 0 0 0 0 0 0 CO c 0 Q QO O O E� yLnC0tf7LnNLnLAMNrQ VOMNWaNNMM Ln0MMr r CL7 r 1 :i M LYl M :i 'i LPL CO O r le ff r mi C4 r C6 LJl KI et N a r � a-+ ti9 t/3 64 tr4 to to to to to " 609, tool to to to 6e 6*i 69 to 6+i 64 6$ to to to to r 69 Q Q Q O Q 4 0 0 0 0 0 0 0 0 O O 0 0 0 O 0 0 0 0 0 Ln 0 0 0 0 0 C] O O O O O O O O a O O O O O O O Q O I�C7�OC toNLnLnLn00cnr-000*dd6ddC; l�C70 C OO 0000rcnMNN00Imo• W Ln N r r IL C3 V000000NMONOO O r, r, Oi M 00 N M r M CO a r -t NCO N M rN N M 46to%toRto4fttoia56z9tfe*igtotilto464totottoin609 tbe646Rtl9io b J J N.I 6 J W W W J J L}!J U U Fes- h� W LL LL W W W W W W L1J ItLnC> LL rOi-rr-000t1'� Nr0LnN r N r r M M Ln r r r N r r r LL w C Z L/5 LLI W ca/) LL W LLJ O 2 V) Am CL m pOV J W to W zO } Q = jLLLL 7 LY Z Q GEC =*a Z — W a - y -�j Q u W W W+ LLL W L7 W cn �[ Q Q 0 ��-Z U20(7�GLLJ �L+- _��O X ZZ J LUcnF-ULYO O O MLLU C13 Lu N� LULU d �LutnZaLu = QZOO�XWZzW LJ. Li- a 3:((nm x n. <=00 a O Oy�p�UL7C�LUaLL N_ U 3: w W LLIcoco 3 w>- F- .J v~iF-cl: O tYOJCVOLn v)I - �rCL0. L�1 �LLJJ�—�ULIJ�a W OLn�'pW =v°`iNr~i)dC —,qooL�c0 Q c/) L/3 LU Z F- C7 ` Z 0 LY O -1 -10oaaL�w d 0) V V) e � ca � U L!) aim ��ZQ m��ZOUM000xm>au�gcoa © W W W m>Ut W N "'0 oUo00o©-�Q 000cOw Q CR ww<LUV) r01 NNNNiONCDNr r L7C F- PAGE 32 GENERAL BUSINESS PAGE 33 JOINT POWERS WATERBoARD Joint Powers Water Board 11100 50'" St NW Albertville MN 55301 MEMO TO: Joint Powers Water Board FROM: John Seifert DATE : February 23, 2023 Tel. ; 763-497-3611 Fax : 763-197-4908 www.jointpowerswaterboard.org SUBJECT : Authorization to Solicit for Request for Proposal for Trunk Watermain and Preliminary Storage Siting Joint Powers Water Board previously approved the capital improvements planning (CIP) in early 2022 with HDR Consultants. The results of the CIP that looked at capacity and improvements necessary to supply reliable service to the entire planned area currently in Joint Powers Water Board's service area identified future capital investments. Attached is the current draft CIP demonstrating the need for a future water storage facility and water trunk line connection to the current ASR to sustain reliable flow and pressures on peak demand conditions. The first identified improvement from the CIP includes extending a water trunk line from the ASR to Kadler. Attached is a request for proposal that would envision a 6 to 7 month process prior to delivering a bid package for the Board's consideration. For this reason, staff is recommending that the Board authorize solicitation for proposals with a timeline to deliver completed proposals for the Board's consideration at the March meeting. In addition to the CIP exhibit, the final request for proposal for trunk watermain extension is attached for the Board's review. Recommended Motion: • Motion to authorize staff to solicit requests for proposals for water trunk extension. THIS TRANSMISSION CONTAINS CONFIDENTIAL INFORMATION INTENDED FOR USE ONLY BY THE ABOVE NAMED RECIPIENT. READING. DISCUSSION. DISTRIBUTION, OR COPYING OF THIS MESSAGE IS STRICTLY PROHIBITED BY ANYONE OTHER THAN THE NAMED RECIPIENT OR HIS OR HER EMPLOYEES OR AGENTS IF YOU HAVE RECEIVED THIS FAX IN ERROR. PLEASE IMMEDIATELY NOTIFY US BY TELEPHONE PAGE 34 DRAFT Technical Memo — CIP Update Report Joint Powers Water Board Table 1 JPWI3 Capital Improvements Plan February 2023 Planning Range Improvement Item O&M Cost Capital Cost 2023 Extend Watermain from ASR Site to Kadler $1,000,000 2023-2025 Well Rehab (3 wells @ $75klper year) $225,000 Water Plant Rehabilitation Filter Rehab (new media, underdrain nozzles, full interior blast and paint, spot repair outside of filters and repaint, media disposal) $2,500,000 Valve Actuator Replacement (96 valves @ $12,000 each) $1,160,000 Painting $150,000 SCADA Rehab $500,000 Miscellaneous Rehab $500,000 2025 3 MG Ground Storage at ASR Site $7,000,000 Drill Well $1,500,000 2025-2030 Water Treatment Plant Expansion* (Filters Only) $20,000,000 Well Rehabs (5 wells, one per year) $375,000 Repaint East Tower $2,000,000 Drill Well 10 and Well 11 $5,000,000 2030 1-94 Watermain Crossing at Naber Avenue $1,000,000 -2035 3 MG Ground Storage $7,000,000 Well Rehabs (one per year) $375,000 2035 -2040 Drill Well 12 and Well 13 $5,000,000 Repaint West Tower $1,500,000 Well Rehabs (one per year) $375,000 Total Planning Period $9,660,000 $47,500,000 28 1 February 16, 2023 PAGE 35 V JOINT POWERS W.-TER BOARD A1.8ER1VILGE. AWOVER . _5T- MIC14REG Request for Proposals Water Storage Tank & Trunk Watermain Extension I. INTRODUCTION The Joint Powers Water Board (JPWB) is a governing board that administers the joint water supply for the cities of Albertville, Hanover and St. Michael. Veolia Water North America is contracted by JPWB to operate, maintain, and manage the Joint Powers water system. Veolia is issuing this Request for Proposals (RFP) on behalf of the JPWB for the design of approximately 3,700 LF trunk watermain extension and verifying siting of future water storage of an estimated 3 Million gallons. A. RFP Content. This RFP contains the following sections: I. Introduction II. Project Information II1. Proposal Requirements B. Addenda/Clarifications. Any changes to this RFP will be made by written addendum. Verbal modification will not be binding. C. Delivery of Proposals. All proposals must be received no later than 5.00 p.m. (central time) on Friday, March 17, 2023. Late proposals will not be considered. The Consultant's contact for specific questions regarding information in this RFP is: All proposals must be emailed to John Seifert at the contact information listed below: John Seifert General Manager Veolia North America John. Seifert -veolia.com 612-919-3783 PAGE 36 II. PROJECT INFORMATION A. Background The water treatment plant for the Joint Powers communities is located within the city limits of Albertville and has a treatment capacity of 10 million gallons per day. In 2006, the JPWB constructed an Aquifer Storage and Recovery (ASR) system within the city limits of St. Michael. See map below for overview of water source and treatment locations. 35 A- 37 ille Treatment Plant (iurL' 1j9 I ASR SITE ~� 34 �,Ha'nov 0 Well 22 6-7 PAGE 37 Preliminarily, JPWB has identified two sites. Site one is at the ASR site highlighted below as a good candidate for the location of the new storage tank due to its proximity to existing trunk watermain, topographic character of the surrounding area, and JPWB's current ownership of the site. This location and the proposed 3,700 LF trunk watermain extension also provides a critical loop for the existing subdivision south of CSAH 34 in the City of Hanover. Site two, is at the approximate location of 999 Kalenda Lane NE in Hanover. Storage Tank Site #1 15TH ST NE _ W� 2 19 Q 3,700 LF + - trunk Qs z watermain extension W W z cc Qf Ui a a Storage Tank Site #2 g "� HANOVER 9TH ST E $EE8£LAKE z 1 JASM"' AV,_ E �� N igHJ'v 0 5A 1.000 Feel Although we believe Site one provides many benefits, the Consultant will be asked as a part of the scope of work to confirm the feasibility by investigating both potential sites for JPWB consideration. JPWB will provide final direction for site selection prior to the Consultant finalizing the feasibility report. The existing 16" DIP watermain is located approximately 10' off the north roadway edge along 15th St NE. The street surface of 1 St" St NE was recently reconstructed in 2020 and minimal disturbance to the roadway will be allowed. The Consultant, as a part of the feasibility report, shall include trenchless installation options that minimize roadway disturbance. PAGE 38 B. Project Scope. The objective is to provide a project that is both technically and economically feasible. This project scope in general shall provide the following: Task 1. Engineering Study to Review Storage Assumptions and Type a) Evaluation of Existing Data/Studies • Review the current water model recently updated by HDR. Review previous studies related to water storage needs and watermain sizing assumptions under peak loading with future demand projections. • Review as -built drawings for the ASR and existing trunk watermain. • Complete Gopher State One Call locate request for existing utilities within the trunk watermain extension project area. b) Meetings (4) • Attend kick-off meeting, one intermediate meeting, one final draft report review meeting, and final presentation at Joint Powers Water Board Meeting (4`h Mondays at 6pm). • It is anticipated the Consultant shall prepare agenda and minutes, handouts, and exhibits for the meetings. c) Evaluate Storage Type & Size • Provide a summary of the advantages and disadvantages of ground and elevated storage tanks and the types of tanks within each category. • Using the JPWB's most recent water use data and population projections, reevaluate the size of storage tank required to adequately serve the projected population growth and water demands. • Compare life cycle costs of tank categories (ground vs. elevated) and tank types within each category. • Verify GSR size or Elevated tank size and type recommendation. d) Site Evaluation • Evaluate up to two (2) potential sites for the proposed tank based on location within the water distribution system, ground elevations, soil types, and land ownership. Site No. 1 will be the existing ASR site owned by JPWB. Site No. 2 will be a 1000 foot radius of 999 Kalenda Lane NE in Hanover. • Complete steady state modeling and prepare static water pressure and available fire flows contours for the two potential sites. • Complete extended period simulation modeling for the two potential sites to determine how the existing and proposed storage infrastructure will hydraulically balance while filling and draining during maximum day demand. • Recommend a site location based on the modeling results. e) Trunk Watermain Extension • Evaluate different construction techniques and pipe alignments to minimize surface impacts to 151h Street NE • Provide figure for the existing and proposed watermain alignment. • Identify areas where right-of-way or easement are required, if any. f) Cost Estimates • Prepare a detailed construction cost estimate for the trunk watermain. PAGE 39 Task 2. Final Design & Bidding — Trunk Watermain Extension a) Surveying. Available as -built information and GIS data be provided to the consultant. The Consultant shall complete additional field surveying of the project to complete the design. An accurate basemap in CAD format (.dwg) is required to be developed by the consultant that includes the information obtained from as -built review and new field survey information. b) Complete the design prepare the plans, specifications, and bid documents consistent with City, JPWB, Minnesota Department of Health, and other regulatory standards. The proposed engineer shall be experienced with trunk watermain installation and trenchless methods. The proposed technician and engineer shall be experienced in development of similar projects in AutoCAD/Civil3D. Such experience and ability of the project engineer and technician shall be detailed in the proposal. c) Prepare detailed engineer's opinion of probable construction cost. d) Prepare and submit applications for the permitting agencies necessary for the project. The JPWB will be responsible for any costs associated with submission of permits. e) Bidding. Include coordination regarding the advertisement for bid, posting electronic bid documents, answering bidder's questions, maintaining a bid holder's list, attending bid opening, tabulating bids and providing a recommendation. Online bidding will be preferred. C. Project Schedule. The following is the estimated project schedule: Proposals Due March 17, 2023 Award Consultant Contract March 27, 2023 Feasibility Completion July 2, 2023 Trunk Watermain Bid Opening October 2, 2023 III. PROPOSAL A. Proposal shall include at a minimum, the following sections: General Information: Identification and brief history of the Consultant's firm. 2. Project Understanding: A brief, concise summary of the Consultant's understanding of the work. 3. Project Approach: Provide specific approaches, methods, and assumptions that will be utilized to successfully complete the scope of work, including ability to adhere to project schedule. 4. Team and Experience: Describe the firms relevant experience working on similar projects, Identify the key project team members and describe their specific roles on the project. Include resumes for key members of the project team. 5. Fee: Provide a detailed hourly not -to -exceed cost breakdown, in spreadsheet format, for performing the work. Spreadsheet must include individual hours and hourly rates for each team member and work task. Costs shall be broken out into areas as PAGE 40 indicated in Section I1, Paragraph B. The estimate shall clearly identify the total not - to -exceed fee, including reimbursable expenses. 6. Additional Information: Include any other information that is believed to be pertinent, but not specifically requested elsewhere in this RFP. The Consultant also may propose cost -savings items. Any modifications shall be noted separately in the proposal and not part of the overall not -to -exceed fee. 7. Acknowledgment: Confirm receipt of RFP addenda, if any. 8. Exceptions/Deviations: Any exceptions to the requirements in this RFP, including the language in the contractual terms, must be included in the proposal. If the Consultant proposes changes to the scope of work, include a description, reason for the change and added/deducted engineering costs. B. Proposal Evaluation Proposals will be evaluated by representatives from the member cities of Albertville, Hanover and St. Michael along with Veolia staff, who collectively will make a final recommendation to the full JPWB as the governing body. PAGE 41 JCCNT PS WATER $DARK Joint Powers Water Board 11100 5011 St NW Albertville MN 55301 I11 TO: Joint Powers Water Board FROM: John Seifert DATE : February 23, 2023 Tel. : 763-497-3611 Fax : 763-497-4908 www.jointpowerswaterboard.org SUBJECT : Joint Powers Water Board Water Utility Rate Study At the January 23, 2023 meeting, the Board approved the 2023 budget to include the addition of a formal water utility rate study as identified by the Board as a priority for setting fees and rates for the 2024 budget cycle. Staff has solicited quotes for a study of base and commodity rates, along with incorporating the audit information for depreciation and long range planning for capital expenses. The following is a schedule of bids supplied for a formal water rate utility rate study: Abdo $15,000 Ehlers Public Finance Advisors $27,500 AE2S Nexus $32,350 Recommended Motion: • Motion to authorize staff to execute contracts with Abdo for both long range planning and water utility rate study not to exceed $15,000. THIS TRANSMISSION CONTAINS CONFOENTIAL INFORMATION INTENDED FOR USE ONLY BY THE ABOVE NAMED RECIPIENT. READING. DISCUSSION, DISTRIBUTION. OR COPYING OF THIS MESSAGE I$ STRICTLY PROHIBITED BY ANYONE OTHER THAN THE NAMED RECIPIENT OR HIS OR HER EMPLOYEES OR AGENTS. IF YOU HAVE RECEIVED THIS FAX IN ERROR, PLEASE IMMEDIATELY NOTIFY US BY TELEPHONE PAGE 42 SERVICE PROPOSAL FOR Arlof o joint Powers Water Board of Proposed by Andrew Berg, CPA Albertville, Hanover and St. .ichaf Partner i Abdo andrew.berg@abdosolutions.com 11100 50th St NE, Albertville, Minnesota 55301 P 952.715.3003 February 07, 2023 1 abdosolutions.com 1 Mankato, MN Edina, MN - Scottsdale, AL PAGE 43 Executive Summary John Seifert, General Manager Joint Powers Water Board of Albertville, Hanover and St. Michael 11100 50th St NE Albertville, Minnesota 55301 Dear John, Thank you for the opportunity to submit this proposal to the Joint Powers Water Board of Albertville, Hanover and St. Michael (the JPWB) for partnering on a Long-term Plan. Based on our experience with the type of work outlined in the proposal, we are confident our experience and expertise will allow us to exceed your expectations. Our proposal will demonstrate to you that Abdo will be the service provider of choice for your JPWB. Our success has been driven by utilizing staff that is experienced and well trained in governmental planning and operations. We understand attention to detail, project approach, management plan and quality work product are important factors in your selection process. We are confident in our ability to demonstrate we are the firm to select. Our approach to this project is to engage with staff to ensure we have an exceptional understanding of the project, each individuaI's role in the project, overall expectations and desires as well as exceptions to standard operations. Throughout the project there will be periodic meetings with the JPWB to share information, solicit input and provide updates. LONG-TERM PLAN PROJECTIONS The JPWB has requested a proposal for preparing the projection (long range financial plan), which comprises the projected cash balances of JPWB funds for the periods ending December 31, 2023 through 2028, including the related summaries of significant assumptions and accounting policies. A projection presents, to the best of management's knowledge and belief, the JPWB's expected cash balances for the projection period assuming managements expected borrowing, capital purchases, expenditure change, and revenue change assumptions. It is based on management's assumptions, reflecting conditions it expects to exist and the course of action it expects would be taken during the projection period assuming the aforementioned assumptions. The projection is designed to provide management and Board a tool for future planning and might not be useful for other purposes. PAGE 44 Executive Summary Continued ABILITY TO SUCCESSFULLY COMPLETE ALL REQUIREMENTS - A component of our mission statement is a philosophy that we will assist clients in reaching their maximum potential by open communications and teamwork. This means we will do the following for you: Present to you a clear project plan Use portal technology to share and collaborate documents • Provide an environment that solicits and welcomes ideas and strategies from the JPWB team • Present recommendations in clear, concise and non -technical terms to all members of the JPWB team Collaborate with JPWB team and software vendor to ensure alignment Return phone calls and emails promptly EXPERIENCE WITH SIMILAR PROJECTS - We believe our experience with similar projects and our expertise in governmental accounting, operational effectiveness, analysis, process and planning is greater than any other CPA or financial advisory Firm in Minnesota. UNDERSTANDING OF THE PROJECT AND ABILITY OF THE FIRM TO COMPLETE THE EXPECTED SCOPE OR WORK ON SCHEDULE AND WITHIN BUDGET - Abdo is committed to providing a team environment that gives us the ability to complete projects on time and on budget. We leverage our staff to ensure the work is being completed by the appropriate individuals and reviewed by the President of Abdo. We understand the parameters and expectations of this project and will complete the expected scope of work on schedule and within budget. ACCOMPLISHING PROJECT OBJECTIVES - Our approach to a project is heavily dependent on communication and technology. We believe that listening to your needs, concerns and challenges is of the upmost importance for a successful project. Our experience and knowledge of government operations allows us to provide independent assessment and recommendations, lighting a clear path forward for leadership. We use portal technology to securely share and collaborate on documents. This allows us to expedite our work, provide answers to staff questions quickly and communicate instantaneously with JPWB staff. We look forward to meeting with you to discuss our proposal and appreciate this opportunity to present this proposal for your consideration. We will contact you within two weeks to discuss your interest in our services and provide any further information you may need. Abdo acwl� &��_ Andrew Berg, CPA Partner I Abdo PAGE 4a 2 Your T-e-,a.m,,.,, Based on our ability to provide the requested services, our shared core values, and an understanding of your unique needs, we firmly believe we would be a great partner for the Joint Powers Water Board of Albertville, Hanover and St. Michael. We have the resources, knowledge, people and services to light the path forward for your JPWB. We have assembled a team with relevant experience who are committed to working with you to ensure success. Each team member is briefly profiled below, and full biographies can be provided upon request. ANDREW BERG, CPA 19 Government Partner andrewberg@abdosolutions.com com P 952.775.3003 JUSTIN NILSON, CPA Senior Manager justin.nilson@abdosolutions.com P 952. 715.307 7 W 46 3 Government Experience You can have confidence in our years of experience performing consulting services, the quality of the accounting services we offer and our understanding of the unique challenges our clients face in the government space. Since 1963, we've served clients just like yours. With an unwavering commitment to streamlining processes, training staff, and fording technology -based solutions, we proudly offer excellence in governmental consulting and auditing. Out of our 180-strong, talented staff, over 40 team members are 100% focused on government clients, which include over 100 cities and other governmental entities. By serving clients across Minnesota, we have become experts in the nuances of how to best support your JPWB. Our expertise affords you a consulting experience that is painless. We do this by communicating up front, coming fully prepared, and being available throughout the year to support you. PROCESS Our methods are centered around incorporating technology to deliver unparalleled solutions for government organizations. In addition to our consulting experience, our firm expertly performs outsourcing for governments giving us a wealth of experience in a consulting role. We don't believe in a one -size -fits -all mentality. So together, we'll focus on the needs that are relevant to your JPWB and provide the right services to meet them with a customized methodology based on your needs. We're focused on developing creative, customized solutions to help your JPWB mitigate costs and boost efficiency. FOCUS Through continuous training and growth opportunities, we've established an environment with a focus on serving government entities. We spend more than 100 hours training and onboarding to ensure success for our clients. We truly hope that you partner with us to light the path forward for your organization. OUR QUALIFICATIONS GFOA and MnGFOA Association members • Government operations training • MSRB Municipal Advisor Qualified Representatives (Series 50 and Series 54) • Consulting services for over 100 cities • We've assisted many municipalities in preparing for the GFOA's Certificate of Achievement for Excellence awards in financial reporting PAGE 47 Government Experience Continued OUR FINANCIAL MANAGEMENT AND CONSULTING SERVICES INCLUDE: Budget process development Internal control evaluation Capital improvement planning Long-term strategic planning • Cash flow analysis Payroll processing • Cost containment processes Policy development Debt management plans Process flows and efficiencies ERP system consulting Project management Federal and State relations/grant consulting Quarterly and monthly reporting to management Finance Director services Reconciliations • Financial management plans Software implementation Financial reporting and analysis Utility/fee analysis Fleet: Operations and replacement rate analysis Year-end audit preparation and financial • Interim accounting and financial services statement preparation ,.�.. _--_~_— +•.= - ., :r jinni Long-term Planning Approach PROJECT APPROACH The following information outlines the approach we will take for the project. INITIAL ASSESSMENT The first step to this project is to review and analyze data provided by the JPWB. After this review, Abdo FS will meet with the JPWB team to discuss overall anticipated project expectations, outcomes and timelines. LONG-TERM PLAN The objective of our engagement is to prepare a projection in accordance with guidelines for the presentation of a projection established by the American Institute of Certified Public Accountants (AICPA) based on information provided by you. We will conduct our engagement in accordance with Statements on Standards for Accounting and Review Services (SSARS) promulgated by the Accounting and Review Services Committee of the AICPA and comply with the AICPNs Code of Professional Conduct, including the ethical principles of integrity, objectivity, professional competence, and due care. We are not required to, and will not, verify the accuracy or completeness of the information you will provide to us for the engagement or otherwise gather evidence for the purpose of expressing an opinion or a conclusion. Accordingly, we will not express an opinion or a conclusion or provide any assurance on the projection. Our engagement cannot be relied upon to identify or disclose any misstatements in the projection, including those caused by fraud or error, or to identify or disclose any wrongdoing within the entity or noncompliance with laws and regulations. k. SEE AN SAMPLE REPORT C Lang -term Planning Approach Continued JPWB EXPECTATIONS The engagement to be performed is conducted on the basis that you acknowledge and understand that our role is to prepare the projection in accordance with guidelines for the presentation of a projection established by the AICPA. You have the following overall responsibilities that are fundamental to our undertaking the engagement to prepare your projection in accordance with SEAR The selection of accounting principles to be applied in the preparation of the projection. The design, implementation, and maintenance of internal control relevant to the preparation and presentation of the projection that is free from material misstatement, whether due to fraud or error. The prevention and detection of fraud. • To ensure that the JPWB complies with the laws and regulations applicable to its activities. The accuracy and completeness of the records, documents, explanations, and other information, including significant judgments, you provide to us for the engagement to prepare the projection. Devote uninterrupted time to working with us as needed. Make candid representations about your plans and expectations. Make all management decisions and perform all management functions. Provide an individual responsible to review and accept our work. To provide us with: Documentation and other related information that is relevant to the preparation and presentation of the projection, Additional information that may be requested for the purpose of the preparation of the projection, and Unrestricted access to persons within the JPWB with whom we determine it necessary to communicate. The projection will not be accompanied by a report. However, you agree that the projection will clearly indicate that no assurance is provided on it. UNANTICIPATED SERVICES While the fixed price entitles the JPWB to unlimited consultation with us, if your question or issue requires additional research and analysis beyond the consultation, the work will be subject to an additional price, payment terms, and scope to be agreed upon before the service is performed and a change order will be issued to document this understanding. Furthermore, the parties agree that if an unanticipated need arises (training to different groups, researching a new issue, etc.) we hereby agree to perform this additional work at a mutually agreed upon price. This service will be priced separately to the JPWB, using a change order. PAGE 50 Long-term Planning Approach Continued PRICE GUARANTEE If you ever receive an invoice without first authorizing the service, payment terms, and price, you are not obligated to pay for that service. FINANCIAL INVESTMENT Long-term Plan Total $5,000 - $7,500 $5,000 - $7,500 The above fee entitles the JPWB to a one-time long-term plan. Each additional update will be provided at a cost agreed to ahead of time, depending on the extent of the update. Payment Schedule: Contract Execution Project Completion $2, 500 Remaining In an effort to reduce environmental impact, you will receive printable, downloadable PDFs of your report. To receive one (1) paper report, you will be charged $150 for a set-up fee. Additional paper copies will be charged at the rate of $50 per report. This quote is valid for thirty (30) days. Abdo FS will begin preparing the long-term plan for the JPWB within six weeks of execution of the agreement. Completion of the long-term plan is expected to be within sixty (60) days from inception of the project however; this is dependent on the time frame in which the JPWB provides information to Abdo FS for the long-term plan development. The stated fee is based on anticipated cooperation from your personnel and the assumption that unexpected circumstances will not be encountered during the engagement. If significant additional time is necessary, we will discuss it with you and arrive at a new fee estimate before we incur the additional costs. You agree to hold us harmless and to release, indemnify, and defend us from any liability or costs, including attorney's fees, resulting from management's knowing misrepresentations to us. QUALITY ASSURANCE Quality is critical the success and integrity of this project. Our internal processes ensure that all work is reviewed and approved prior to moving to the next phase of a project. Our processes require that work is reviewed by a staff member at a higher level than the person that completed it and ultimately the work is signed off on by the Abdo FS President. CONCLUSION Throughout this process we will be in constant communication with the JPWB team to ensure their needs are being met. By utilizing our operational experience as well as our knowledge of governmental accounting, our 50 plus years of experience providing services to Minnesota municipalities and our knowledge of regulations in the State of Minnesota we will provide the JPWB information and recommendations for financial processes. We are excited about this opportunity and the benefits the JPWB will recognize as this long-term plan is finalized. PAGE 51 15 `EHLERS 0 PlJIRJ IC FINAhJCE A—)V15C!r"^ January 18, 2023 Jillian Hendrickson Board Chairperson Joint Powers Water Board 11100 50th Street NE Albertville, MN 55301 RE: Proposal for a Water Utility Rate Study and Connection Fee Study Dear Jillian, Thank you for the opportunity to provide you with a proposal to undertake a water utility rate study and connection fee study for the Joint Powers Water Board ("The Board"). We hope this proposal demonstrates our team's collective qualifications to deliver a water rate and fee study that meet your objectives - and to surpass your expectations for quality and value. We understand the Board needs to make significant investments in expanding and maintaining its water system. The goal of the rate study will be to set rates and development fees that generate enough revenue to fund the capital projects and maintain adequate cash reserves. In addition, we will look at options for updating water conservation rates that charge more for water used for irrigation. Development fees are also an important revenue source in growing communities, and the rate study will recommend appropriate development fees that pay for system expansion yet remain competitive with other communities. The water utility rate study will provide a platform for the Board to make rate -setting decisions to help the water fund achieve and maintain financial self-sufficiency. The financial plan will result in: • A full understanding of the anticipated financial needs of the water system • A funding plan for the major capital projects • Options and recommendations for water rates and development fees through 2033 • Recommendations for appropriate cash balances and a strategy for maintaining reserves BUILDdNG COMMUNITIES, IT'S WHAT WE DO. 3060 Centre Point [)rive. Roseville. MN55113 PAGE 52 • Comparison of connection fees for neighboring and comparable communities. Project Approach Ehlers approaches its studies with a keen awareness that any adjustments to utility rates will impact all stakeholders: the residents and businesses who pay the bills, the Board's financial health, and Board staff who need to implement and effectively communicate proposed rate changes. We will work as a team with Board staff and Veolia Water Systems North America ("Veolia") so that all aspects of the water utility are considered and factored into recommended rates. We also take complex data and modeling and break it down into a straight -forward format for the Board to make informed decisions and effectively communicate rate impacts to their member communities. Scope of Work Ehlers will complete the proposed scope of work using a nine -step process. Our approach is flexible and has proven to deliver the information, recommendations, and facilitated discussions essential to setting utility rates with confidence and accuracy. Step 1. Conduct Project Kickoff Meeting At our initial meeting, Ehlers will work with Board staff and Veolia to ensure that we fully understand your situation, including any planned debt issuance, short- and long-term goals, political and administrative concerns, and any policies to which we must adhere. Proposal for a Water Utility Rate Study Joint Powers Water Board January 2023 Page 2 PAGE S3 Step 2. Gather Data Rate studies are a team effort. Ehlers will work with you to ensure we receive the required data. Information required to complete the study is listed below. While we may obtain some information from the Board's public website, below are items we will request directly from your staff &/or Veolia. • Current Capital Improvement Plan • DNR or Board Pumping Reports for 2021 and 2022 calendar years • Detailed water usage data by customer account by billing cycle for the previous 12 months • Projected growth estimates • Financial statements for the last three years 2023 budget • Debt repayment schedules for all existing debt supported by the utility funds (if applicable) Current year fee schedule • Board ordinance that pertains to rate -setting • Other information as necessary Step 3. Review & Assemble a Capital Improvement Plan for the Utility Rate Study Ehlers will compile all related costs, including equipment, vehicles, and capital improvement projects within the Board's current CIP and discuss any anticipated placeholder needs beyond its current scope. Step 3 Deliverable: A refined 10-Year capital improvement plan for the water fund Step 4. Analyze Existing Rate Structure & Complete the Utility Rate Study Model Ehlers will create a proforma cash flow analysis for the water fund over the next ten years that includes: • Historical trends in revenues, expenditures and ending cash balances • Projected operating revenues and expenses including operations and maintenance costs, interest expense, depreciation and department servicing • Net operating income prior to debt and capital • Capital costs • Outstanding debt service (if applicable) Proposal for a Water Utility Rate Study Joint Powers Water Board January 2023 Page 3 PAGE 54 Projected future growth The proforma cash flow will test the adequacy of existing rates and determine the revenue requirements for the water fund. Step 4 Deliverable: A 10-year cashflow projection for the water fund that identifies the revenues required to adequately fund capital projects, replacement reserves, annual operating expenses, debt service, and to build and maintain sufficient cash balances, These projections will mirror your financial statements to include an income statement and cashflow analysis. Step 5. Provide Rate Recommendations Ehlers will construct up to two options for water rate recommendations that meet the utility's revenue requirements. The recommendations will include an option for updated water conservation rates. Step 5 Deliverable: Recommended water rates for the next 5-10 years and sample rate impacts for residential and commercial customers. Step 6. Identify Appropriate Reserve Amounts & Financing Needs Ehlers will identify and address: The use of debt vs. cash to pay for future capital improvements Minimum cash balance for the utility funds & the level of depreciation to fund • Other issues the Board wishes to explore Step 6 Deliverable: Recommended target cash reserves and a graph showing the projected cashflow vs, the target cashflow. We will build any proposed bonding into the cashflow projection. Step 7. Complete Connection Fee Study This step will focus on reviewing unused capacity of the system and allocating the cost across future residential and commercial customers. We will also allocate the cost of future improvements related to system expansion, We will provide. • An analysis of just and equitable fees • Comparison of fees to other developing communities Proposal for a Water Utility Rate Study Joint Powers Water Board January 2023 Page 4 PAGE 55 Step 7 Deliverable: An analysis of connection fees that incorporate eligible capital projects and projected future growth. Step 8. Deliver Presentations & Report We recommend initially presenting the rate and connection fee study to the Board at a work session. Doing so will offer an interactive opportunity to detail our findings, recommend rate options, and solicit policymaker feedback. Ehlers will incorporate Board feedback from the work session into a final recommendation for water utility rates and connection fees, which will then be communicated in a final report provided for the benefit of the Board and its community members. Both the presentation and report will synthesize study mechanics and findings into easy -to - understand graphics and talking points. Step 8 Deliverables: A Power Point presentation and facilitated discussion with the Board Council, An Executive Summary report memorializing the customized recommendations and addressing each utility fund's revenue demands, annual adjustments, cash balance policies and the timing of capital improvements. Project Team The Project Manager for the study will be Rebecca Kurtz assisted by Jeanne Vogt and Elizabeth Diaz, Rebecca will manage the project and present the study recommendations. Jeanne and Liz will complete the numerical analysis and participate in staff meetings. Proposed Cost Ehlers will perform the scope identified for this Water Utility Rate and Connection Fee Study for the not -to -exceed cost of $27,500. • Water Utility Rate Study: $20,000 • Water Connection Fee Study: $7,500 The project will be billed hourly, for actual hours worked, and the final costs may be less. Ehlers will invoice monthly for work completed in the prior month. Ehlers is committed to delivering value in our work. Proposal for a Water Utility Rate Study Joint Powers Water Board January 2023 Page 5 PAGE 56 Additional work outside the scope of work, if requested by the Board, will be performed at our normal hourly rate of $265. Protect Schedule The water rate and connection fee study will be completed by the end of March for presentation to the Board in April. We appreciate your consideration of our proposal and look forward to discussing how Ehlers can best serve the Board. Respectfully submitted, Rebecca Kurtz Senior Municipal Advisor rku_rtz(d)ehlers-inc.com (651) 697-8516 Proposal for a Water Utility Rate Study Joint Powers Water Board January 2023 Page f PAGE 57 NEXUS The Financial Link February 17, 2023 Jennifer Thomas Veolia North America 11100 50th Street NE Albertville, MN 55301 RE: Letter Agreement between Client and AE2S Nexus Water Rate Study for Joint Powers Water Board Ms. Thomas: Advanced Engineering and Environmental Services, LLC (d/b/a "AM Nexus") proposes to provide a Water Rate Study (Assignment) to Veolia North. America (CLIENT). This Agreement, including Exhibit A, sets forth the terms and conditions under which the CLIENT and AE2S Nexus shall be governed regarding the services to be provided, and shall take cffeet upon CLIENT'S acceptance. Scope of Services AE2S Nexus will perform the following tasks: • Task 1: Project Kickoff and Data Collection/Review: As part of the Project Kickoff and Data Collection/Review Task, AE2S Nexus will perform project administration, monitoring, and invoicing tasks as well as project planning and scheduling. The AE2S Nexus team will meet with representatives (via Teams) of the CLIENT at the start of the project to review the data request and discuss project communications, milestones, and schedule. • Task 2: Cost of Service -Based Rate Design: A detailed cost of service analysis (COSA) based on industry -standard methodology will be completed. The results of this COSA will be the basis for evaluation of the existing fixed and variable rates and the development of recommended alternatives to the existing rates. The AE2S Nexus project team will conduct a progress meeting (via. Teams) to discuss the results of the COSA and rate design effort. • Task 3: Water Revenue Adequacy: The Revenue Adequacy evaluation will utilize revenue and expense projections to ensure sufficient revenue is generated to provide revenue stability, track on -going cash balances, and monitor debt service coverage requirements to ensure loan covenants are met. As part of the Revenue Adequacy Evaluation, recommendations regarding reserve accounts and target funding levels will be made. Specifically, capital reserve recommendations will be developed to address forecasted renewal/replacement needs based on existing depreciation schedules for capital in service. The AE2S Nexus project team will conduct a progress meeting (via Teams) to discuss the results of the revenue adequacy evaluation prior to finalizing recommendations. • Task 4: AE2S Nexus will prepare a study memorandum to document all final results and recommendations. In addition, a member of the AE2S Nexus team will attend a Joint Powers Water Board meeting to present the results of the study, if desired. 4�,rti+,r.� 2Siti'exus.corrt� 4050 Garden View Drive, Suite 200, Grand Forks, ND 58201 Phone: 701-746-8087 PAGE 58 Jennifer Thomas RE: Letter Agreement for Water Rate Study for Joint Powers Water Board February 17, 20203 Page 2 of 3 Additional Services Services resulting from significant changes in the general scope, extent, or character of the Assignment are not included as a part of the general Scope of Services. If authorized in writing by the CLIENT, AE2S Nexus will provide services beyond the scope of this Agreement on an hourly basis in accordance with the Hourly Fee Schedule attached as Exhibit B. CLIENT's Responsibilities CLIENT shall do the following in a timely manner, so as not to delay the services of AE2S Nexus: 1. Designate a person to act as CLIENT's representative with respect to the services to be rendered under this Agreement. Such person shall have complete authority to transmit instructions, receive information, and interpret and define CLIENT's policies and decisions with respect to services for the Assignment. 2. Provide all criteria and full information as to CLIENT'S requirements for the Assignment. CLIENT shall bear all costs incident to compliance with its responsibilities pursuant to this section. Fees AE2S Nexus shall render services under this Agreement on an hourly basis in accordance with the Hourly Fee Schedule attached as Exhibit B. Fees and reimbursement for project -related expenses will not to exceed $32,350 without written authorization from CLIENT. Schedule AE2S Nexus shall use commercially reasonable efforts to complete Basic Services within a reasonable time period. Provided information is readily available, we are prepared to deliver the final results by the requested deadline of July 31, 2023. Contract Documents This Agreement includes the following documents, incorporated herein by reference: 1. Exhibit A - Terms and Conditions; and 2. Exhibit B - Hourly Fee and Expense Schedule; and 3. Exhibit C — Estimated Scope and Fee. There are no contract documents other than this Agreement and those documents listed above. AE2S Nexus Designated Representative Miranda Kleven, PE Miranda. Kleven(iilae2s.coni 701.746.8087 PAGE 59 Jennifer Thomas RE: Letter Agreement for Water Rate Study for Joint Powers Water Board February 17, 20203 Page 3 of 3 Acceatance If this Agreement sets forth your understanding of our agreement, including the scope of work desired, fees, terms, and conditions, please sign in the space provided and return a copy to AE2S Nexus. Thank you for the opportunity to assist in this project and we look forward to working with you. Sincerely, AE2S Nexus By: Grasser, PE erations Manager Accepted this day of , 202_ By: Name and Title PAGE 60 This is EXHIBIT A, consisting of 3 pages, referred to in and part of the Agreement between CLIENT and AE2S Nexus dated February 17, 2023. Standard Terms and Conditions The Agreement is supplemented to include the following terms and conditions: 1. Standard of Care a. The standard of care for all professional services performed or furnished by AE2S Nexus under this Agreement will be the care and skill ordinarily used by members of AE2S Nexus's profession practicing under similar circumstances at the same time and in the same locality. AE2S Nexus makes no warranties, express or implied, under this Agreement or otherwise, in connection with AE2S Nexus's services. 2. 3. 4. b. CLIENT shall be responsible for, and AE2S Nexus may rely upon, the accuracy and completeness of all requirements, programs, instructions, reports, data, and other information fumished by CLIENT to AE2S Nexus pursuant to this Agreement. AE2S Nexus may use such requirements, reports, data, and information in performing or furnishing services under this Agreement. c. AE2S Nexus's services do not include serving as a' -municipal advisor" for purposes of the registration requirements of Section 975 of the Dodd - Frank Wall Street Reform and Consumer Protection Act (2010) or the municipal advisor registration rules issued by the Securities and Exchange Commission. Payments to AE2S Nexus a. Invoices will be prepared in accordance with AE2S Nexus's standard invoicing practices and will be submitted to CLIENT by AE2S Nexus monthly, unless otherwise agreed. Invoices are due and payable within 30 days. If CLIENT fails to make any payment due AE2S Nexus for services and expenses within 30 days, the amounts due AE2S Nexus will be increased at the rate of 1.75%per month (or the maximum rate of interest permitted by law, if less) from said thirtieth day. In addition, AE2S Nexus may, alter giving seven days written notice to CLIENT, suspend services under this Agreement until AE2S Nexus has been paid in full all amounts due for services, expenses, and other related charges. All payments shall be made in United States Dollars. b. AE2S Nexus' estimate of the amounts that will become payable are only estimates for planning purposes, are not binding on the parties, and are not the minimum or maximum amounts payable to AE2S Nexus under the Agreement. c. When estimated compensation amounts have been stated herein and it subsequently becomes apparent to AE2S Nexus that a compensation amount thus estimated will be exceeded, AE2S Nexus shall give CLIENT written notice thereof. Promptly thereafter CLIENT and AE2S Nexus shall review the matter of services remaining to be performed and compensation for such services. CLIENT shall either agree to such compensation exceeding said estimated amount or CLIENT and AE2S Nexus shall agree to a reduction in the remaining services to be rendered by AE2S Nexus, so that total compensation for such services will not exceed said estimated amount when such services are completed. d. AE2S Nexus' compensation is conditioned on time to complete the Assignment not exceeding the time identified in in this Agreement. Should the time to complete the Assignment be extended beyond this period due to reasons not the fault of and beyond the control of AE2S Nexus, the total compensation to AE2S Nexus shall be appropriately adjusted. Insurance AMS Nexus will maintain insurance coverage for Workers' Compensation, Professional Liability, General Liability, and Automobile Liability and will provide certificates of insurance to CLIENT upon request. Indemnification and Allocation of Risk a. To the fullest extent permitted by law, AE2S Nexus shall indemnify and hold harmless CLIENT and CLIENT's officers, directors, members, and employees from any and all costs, losses, and damages (including but not limited to all reasonable fees and charges of engineers, architects, attorneys, and other professionals, and all court, arbitration, or other dispute resolution costs) arising out of or relating to the Project, provided that any such cost, loss, ordamage is attributable to bodily injury, sickness, disease, or death, or to injury to or destruction of tangible property (other than the Work itself), including the loss of use resulting therefrom, but only to the extent caused by any negligent act or omission of AE2S Nexus or AE2S Nexus's officers, directors, members, partners, employees, or Consultants. The parties expressly agree that AE2S Nexus or AE2S Nexus's officers, directors, members, partners, or employees have no duty to defend CLIENT and CLIENT's officers, directors, members, and employees against any claims, causes of action, demands, lawsuits, or proceedings of any kind. b. To the fullest extent permitted by law, CLIENT shall indemnify and hold harmless AE2S Nexus, AE2S Nexus's officers, directors, partners, employees, and consultants from and against costs, losses, and damages (including but not limited to reasonable fees and charges of engineers, architects, attorneys, and other professionals, and reasonable court or arbitration or other dispute resolution costs) to the extent caused by the negligent acts or omissions of CLIENT or CLIENTS officers, directors, partners, employees, and consultants with respect to this Agreement. c. To the fullest extent permitted by law, AE2S Nexus's total liability to CLIENT and anyone claiming by, through, or under CLIENT for any injuries, losses, damages and expenses caused in part by the negligence of AE2S Nexus and in part by the negligence of CLIENT or any other negligent entity or individual, shall not exceed the AE2S Nexus's negligence bears to the total negligence of CLIENT, AE2S Nexus, and all other negligent entities and individuals. 5. Exclusion of Special, Incidental, Indirect, and Consequential Damages To the fullest extent permitted by law, and notwithstanding any other provision in the Agreement, AMS Nexus and AE2S Nexus's officers, directors, partners, employees, agents, and Consultants, or any of them, shall not be liable to CLIENT or anyone claiming by, through, or under CLIENT for any special, incidental, indirect, or consequential damages whatsoever arising out of, resulting from, or in any way related to the Services or this Agreement, from any cause or causes, including but not limited to any such damages caused by the negligence, professional ennrs or omissions, strict liability, breach of contract or warranties, express or implied, of AE2S Nexus or AE2S Nexus's officers, directors, partners, employees, agents, or AE2S Nexus's Consultants, or any of them. 6. Limit of Liability To the fullest extent permitted by law, notwithstanding any other provision of this Agreement, the total liability, in the aggregate, of AE2S Nexus and AE2S Nexus's officers, directors, partners, employees, agents, and AE2S Nexus's Consultants, and any of them, to CLIENT and anyone claiming by, through, or under CLIENT for any and all claims, losses, costs, or damages whatsoever arising out of, resulting from or in any way related to the Project or the Agreement from any cause or causes, including but not limited to the negligence, professional errors or omissions, strict liability or breach of contract, or warranty express or implied of AE2S Nexus or AE2S Nexus's officers, directors, partners, employees, agents, or AE2S Nexus's Consultants, or any of them, shall not exceed total compensation received by AE2S Nexus as part of this Agreement. T Termination of Contract Either party may at any time, upon seven days prior written notice to the other party, terminate this Agreement. Upon such termination, CLIENT shall pay to AE2S Nexus all amounts owing to AE2S Nexus under this Agreement, for all work performed up to the effective date of termination, plus reasonable termination costs. Page 1 of Pages PAGE 61 (Exhibit A - Standard Terms and Conditions) 8. Access CLIENT shall arrange for safe access to and make all provisions for AE2S Nexus and AE2S Nexus's Consultants to enter upon public and private property as required for AE2S Nexus to perform services under this Agreement. 9. Ownership and Reuse of Documents All documents prepared or fumished by AE2S Nexus pursuant to this Agreement are instruments of service, and AE2S Nexus shall retain an ownership and property interest therein. Reuse of any such documents by CLIENT shall be at CLIENTS sole risk; and CLIENT agrees to indemnify, and hold AE2S Nexus harmless from all claims, damages, and expenses including attorney's fees arising out of such reuse of documents by CLIENT or by others acting through CLIENT. 14. Force Majeure AE2S Nexus shall not be liable for any loss or damage due to failure or delay in rendering any service called for under this Agreement resulting from any cause beyond AE2S Nexus's reasonable control. 11. No Third Party Beneficiaries All duties and responsibilities undertaken pursuant to this Agreement will be forthe sole and exclusive benefit of CLIENT and AE2S Nexus and not for the benefit of any other party. Nothing contained in this Agreement shall create a contractual relationship with or a cause of action in favor of a third party against either CLIENT or AE2S Nexus. AE2S Nexus's services under this Agreement are being performed solely for CLIENT's benefit, and no other entity shall have any claim against AE2S Nexus because of this Agreement or the performance or nonperformance of services hereunder. 12, Assignment Neither party shall assign its rights, interests or obligations under this Agreement without the express written consent of the other party. 13, Binding Effect This Agreement shall bind, and the benefits thereof shall inure to the respective parties hereto, their legal representatives, executors, administrators, successors, and assigns. 14. Severability and Waiver of Provisions Any provision or part of the Agreement held to be void or unenforceable under any laws or regulations shall be deemed stricken, and all remaining provisions shall continue to be valid and binding upon CLIENT and AE2S Nexus, who agree that the Agreement shall be reformed to replace such stricken provision or part thereof with a valid and enforceable provision that comes as close as possible to expressing the intention of the stricken provision. Non -enforcement of any provision by either party shall not constitute a waiver of that provision, nor shall it affect the enforceability of that provision or of the remainder of this Agreement. 15. Survival All express representations, indemnifications, or limitations of liability included in this Agreement will survive its completion or termination for any reason. 16. Headings The headings used in this Agreement ace for general reference only and do not have special significance. 17. Controlling Law This Agreement is to be governed by the law of the State of Minnesota without regard to its conflicts of laws principles. 18. Notices Any notice required under this Agreement will be in writing, addressed to the appropriate party at its address on the signature page and given personally, or by registered or certified mail postage prepaid, or by a commercial courier service. All notices shall be effective upon the date of receipt. 19. Executed in Counterparts This Agreement may he executed in counterparts, each of which together will constitute one and the same instrument. Delivery of an executed counterpart of this Agreement shall constitute effective delivery of this Agreement. Each party agrees that the delivery of the Agreement by facsimile or electronic mail shall have the same force and effect as delivery of original signature and that each Party may use such facsimile or electronic mail signatures as evidence of the execution and delivery of the Agreement by the parties to the same extent that an original signature could be used. Page 2 of 3 Pages rF.hthrr e _ Ga. A-4 T... ..-A f nn.t;�;r,ncl PAGE 62 This is EXHIBIT B, consisting of 2 pages, referred to in and part of the Agreement between Client and AE2S Nexus dated February 17, 2023. 2023 Hourly Fee and Expense Schedule Labor Rates' Administrative 1 $65.00 1&C Assistant $100.00 Administrative $79.00 1&C 1 $148.00 Administrative 3 $95.00 1&C 2 $175.00 &C 3 $198.00 Communications Specialist 1 $105.00 1&C 4 $210.00 Communications Specialist 2 $122.00 I&C 5 $220.00 Communications Specialist 3 $141.00 Communications Specialist 4 $170.00 IT 1 $130.00 Communications Specialist 5 $187.00 IT 2 $175.00 IT 3 $215.00 Construction Services 1 $125.00 Construction Services 2 $153.00 Land Surveyor Assistant $95.00 Construction Services 3 $170,00 Land Surveyor I $I 15.D0 Construction Services 4 $188.D0 Land Surveyor 2 $139.00 Construction Services 5 $208.00 Land Surveyor 3 $157.00 Land Surveyor $173.00 Engineering Assistant 1 $85.00 Land Surveyor 5 $190.00 Engineering Assistant 2 $99.00 Engineering Assistant 3 $125.00 Operations Specialist 1 $100.00 Engineer 1 $135.00 Operations Specialist 2 $125.00 Engineer 2 $162.00 Operations Specialist 3 $155.00 Engineer 3 $190.00 Operations Specialist 4 $177.00 Engineer4 $220.00 Operations Specialist 5 $199.00 Engineer 5 $235.00 Project Coordinator 1 $116.00 Engineering Technician 1 $84.00 Project Coordinator 2 $130.00 Engineering Technician 2 $105.00 Project Coordinator 3 $145,00 Engineering Technician 3 $126.00 Project Coordinator 4 $160.00 Engineering Technician 4 $141.00 Project Coordinator 5 $180.00 Engineering Technicians $161.00 Project Manager I $205.00 Financial Analyst 1 $112.00 Project Manager $225.00 Financial Analyst 2 $127.00 Project Manager 3 $240.00 Financial Analyst 3 $153.00 Project Manager 4 $254.00 Financial Analyst 4 $167.00 Project Manager 5 $272.00 Financial Analyst 5 $186.00 Project Manager 6 $284.00 GIs Specialist 1 $105,00 Sr. Designer 1 $179,00 GIs Specialist 2 $127.00 Sr. Designer 2 $198.00 GIs Specialist 3 $150.00 Sr. Designer 3 $212.00 GIs Specialist 4 $168.00 GIs Specialist 5 $187.00 Sr. Financial Analyst 1 $210.00 Sr. Financial Analyst 2 $230.00 Sr. Financial Analyst 3 $250.00 Technical Expert 1 $325.00 Technical Expert 2 Negotiable Page I of 2 Pages PAGE 63 !Reimbursable Expense Rates Transportation $0.75/mile Survey Vehicle $0.95/mile Laser Printouts/Photocopies $0.30/copy Plotter Printouts $1.00/s.f. UAS - Photo/Video Grade $100.00/day UAS — Survey $50.00/day Total Station — Robotic $35.00/hour Mapping GPS $25.00/hour Fast Static/RTK GPS $50.00/hour All -Terrain Vehicle/Boat $100.00/day Cellular Modem $75.00/month Web Hosting $25.00/month Legal Services Reimbursement $250.00/hour Outside Services cost * 1.15 Geotechnical Services cost *1.30 Out of Pocket Expenses cost* 1.15 Rental Car cost*1.20 Project Specific Equipment Negotiable *77aese rates are subject to adjustment each year on January i. Position titles are far labor rate grade purposes only Page 2 of Pages (Exhibit B — 2023 Rates and Fees Schedule) PAGE 64 JOINT POWERS WATERBoARD kw..� - - S7, F-f(CHAC-1, Joint Powers Water Board 11100 50" St NW Albertville MN 55301 MEMO Tel.: 763-497-3611 Fax: 763-497-4908 www.jointpowerswaterboard.org TO: Joint Powers Water Board FROM: John Seifert DATE : February 23, 2023 SUBJECT: Cleaning of East and West Water Towers on JPWB Water System Staff has solicited four separate water tower cleaning contractors to perform tower cleaning on the East and West Water Towers in the summer of 2023. Two of the four contractors replied with a quote for consideration and two contractors decided to not bid due to workload. The following is a schedule of bids supplied for cleaning of both towers on the JPWB system. Utility Service Co., Inc. $38,136 Water Tower Clean & Coat $57,500 The low quote provided for this scope of services is from Utility Service Co., Inc. Staff is recommending authorization to award the contract for tower cleaning scope of services to Utility Service Co., Inc. in the amount of $38,136 and schedule the work as soon as possible after Board approval. Thank you. Recommended Motion: 40 Motion to authorize staff to award the contract for tower cleaning scope of services to Utility Service Co., Inc. in the amount of $38,136. THIS TRANSMISSION CONTAINS CONFIDENTIAL INFORMATION INTENDED FOR USE ONLY BY THE ABOVE NAMED RECIPIENT. READING, DISCUSSION. DISTRIBUTION, OR COPYING OF THIS MESSAGE IS STRICTLY PROHIBITED BY ANYONE OTHER THAN THE NAMED RECIPIENT OR HIS OR HER EMPLOYEES OR AGENTS. IF YOU HAVE RECEIVED THIS FAX IN ERROR, PLEASE IMMEDIATELY NOTIFY US BY TELEPHONE PAGE 65 JOINT POWERS WATER BOARD (411010), Ab9ERMUE • NRIVOVER • .ST 1n1CI4AEL Water Tower Power Washing December 13, 2022 Scope of Work: Power wash exterior of water towers with anti -bacterial cleaner. Power washing to be completed by October 31, 2023. West Water Tower Information: The West Tower is located at 101 Terrace Road, St. Michael, Minnesota. It is a 750,000-gallon hydro pillar and is 104' tall to the top of side shell. The bowl has a diameter of 64' and a head range of 40'. The fluted column is 42' in diameter. East Water Tower Information: The East Tower is located on 501h Street NE, east of Frankfort Parkway NE in St. Michael, Minnesota. It is a 1.5 million -gallon hydro pillar and is 175' tall to the top of side shell. The bowl has a diameter of 86' and a head range of 40'. The fluted column is 60' in diameter. Item 1. Power Wash West Water Tower 2. Power Wash East Water Tower Units Qty Unit Price Total Price L.S 1 $16,102.00 $16,102.00 *(see note) LS 1 $22,034.00 $22,034.00 Total Price: $3$,136.00 'Please note: It is Utility Service Co., Inc.'s recommendation that the West Tower's antennas and related equipment be removed prior to rigging the tank for pressure wash service. If the figginglpressure wash service is performed with the antennas still in place, all responsibility and sole liability for the condition of antennas and related equipment remains with the Joint Powers Water Board. Utility Service Co., Inc. will not be responsible for any antenna or related equipment damage. Utility Service Co., Inc. cannot assure the areas behind & around the antennas can be cleaned completely, and shall not be responsible for any touch up paint work as a result of the antennas and related equipment remaining on the West Tower during the pressure wash service. Company Name: Utility Service, Co. Inc. Address: 535 Courtney Hodges Blvd. Perry GA 31069 Completed By: 1 Co Gm5Xtfn_� Date: 1-27-23 11100 50th Street NE, Albertville, MN 55301 (763) 497-3611 Fax: (763) 497-4908 PAGE 66 JOINT POWERS WATER BOARD "�` RfrBERTVlL1.4�. NAMOV�R+ ST- MIG�6R��L Water Tower Power Washing December 13, 2022 Scope of 'Work: Power wash exterior of water towers with anti -bacterial cleaner. Power washing to be completed by October 31, 2023. West Water Tower Information: The West Tower is located at 101 Terrace Road, St_ Michael, Minnesota. It is a 750,000-gallon hydro pillar and is 104' tall to the top of vide shell_ The bowl has a diameter of 64' and a head range of 40'. The fluted column is 42' in diameter. East Water Tower Information: The East Tower is Located on 50th Street NE. east of Frankfort Parkway NE in St. Michael, Minnesota. It is a 1-5 million -gallon hydra pillar and is 175' tall to the top of side shell_ The bowl has a diameter of 86' and a head range of 40'. The fluted column is 60' in diameter. Item 1- Power Wash West Walter Tower ?. Power Wash East Water Tower Water Tower Clean & Coat, Inc. Company Name: Address: W11822 Reynolds Road Lodi WI 53555 Russ Fiene Pres. Completed By: Date: 2/12/23 Units Qty Unit Price Total Price LS 1 12,500.00 12,500 LS 1 45,000.00 45,000.00 Total 57,500,00 Price: 11100 5e Street �iE. Alberhille. NLN 55301 (763) 497-3611 Fax: (763)497-4945 PAGE 67 ENGINEER PAGE 68 F)2 hdrinc.com Memo Date: Monday, February 27, 2023 To: Joint Powers Water Board From: Christopher Larson Subject: Filter Rehabilitation —Preliminary Engineering Filters 1-3 at the water treatment plant were installed in 2000 and Filters 4-5 were installed in 2005. The expected filter media life is approximately 15-20 years. In addition, the interior of the filters should be sand blasted and recoated approximately every 20 years. As the Board is aware, there has been an issue with the filter media "growing" over the last several years. In early January, during a routine filter regeneration, it was discovered that the filter media level were nearly up to the hatch opening (over a foot higher than when the filter was new). On January 12, 2022, Kurita, the filter manufacturer, visited the site to inspect the filter media. It was discovered that much of the original filter media is gone and has been replaced by small balls of oxidized iron and manganese. Luckily the filters continue to produce good quality water. Due to the age of the filters and the concerns with the filter media, a filter rehabilitation project is recommended. In addition to the filter rehabilitation, other selected water treatment plant rehabilitation projects are recommended. The recommended scope of the rehabilitation project includes the following (at a minimum): 1. Filter rehabilitation including replacing filter media, underdrain nozzles, and airwash laterals. The interior of the filters will be sand blasted and repainted. The exterior of the filters and process piping will be spot repaired and repainted. 2. Evaluate replacing outdated SCADA equipment (radios, PLCs). 3. Upgrade chemical feed system piping and components. 4. Upgrade mixing in the backwash tanks, 5. Add sound attenuation to the airwash blower. 6. Replace plates in the lamella plate settler. 7. Add new turibidimeter. S. Evaluate adding central dehumidification in the filter room. 9. Replace chemical room exhaust fans and corroded ductwork. 10. Replace existing electric water heater with a gas -fired instantaneous water heater. 1601 Utica Avenue South, Suite 600, St. Louis Park, MN 55416-3400 I7631591-5400 PAGE 69 Schedule It is recommended that the filter rehabilitation start in October 2023 after the peak summer water demand has passed. Due to the lead time on filter media and other equipment, plans and specifications need to be issued for bidding in May for award at the June 26, 2023 Board Meeting, Initial Authorization We recommend a preliminary authorization of $30,000 to begin preparing drawing backgrounds, perform preliminary engineering, and finalize the scope of work (dehumidification and process items). The preliminary authorization will be subtracted from the final scope of service which will be brought to the March 27, 2023 Board Meeting. If this is acceptable, please execute the attached agreement. PAGE 70 SHORT FORM AGREEMENT BETWEEN OWNER AND HDR ENGINEERING, INC. FOR PROFESSIONAL SERVICES AGREEMENT NO.8 THIS AGREEMENT is made as of this 27th day of February, 2023, between Joint Powers Water Board ("OWNER") with principal offices at 11100 501' Street NE, Albertville, MN 5501, and HDR ENGINEERING, INC., ("ENGINEER" or "CONSULTANT") for services in connection with the project known as ("Project"); WHEREAS, OWNER desires to engage ENGINEER to provide professional engineering, consulting and related services ("Services") in connection with the Project; and WHEREAS, ENGINEER desires to render these Services as described in SECTION I, Scope of Services. NOW, THEREFORE, OWNER and ENGINEER in consideration of the mutual covenants contained herein, agree as follows: SECTION I. SCOPE OF SERVICES Provide preliminary engineering services for Joint Powers Filter Rehabilitation project. Preliminary services will include preparing preliminary plans and specifications. In addition, the scope for the full project will be refined. This initial authorization will be incorporated into a future design and construction service proposal. SECTION II. TERMS AND CONDITIONS OF ENGINEERING SERVICES The HDR Engineering, Inc. Terms and Conditions, which are attached hereto in Exhibit A, are incorporated into this Agreement by this reference as if fully set forth herein. SECTION III. RESPONSIBILITIES OF OWNER The OWNER shall provide the information set forth in paragraph 6 of the attached "HDR Engineering, Inc. Terms and Conditions for Professional Services." PAGE 71 SECTION IV. COMPENSATION Compensation for ENGINEER'S services under this Agreement shall be on the basis of per diem. The engineering services shall be conducted on an hourly, time and materials basis, with a budget of $30,000. This fee will not be exceeded without additional authorization. - Billing rates shall be established using Direct Labor Costs times a factor of 3.05 for the services of ENGINEER'S personnel engaged on the Project. The amount of any sales tax, excise tax, value added tax (VAT), or gross receipts tax that may be imposed on this Agreement shall be added to the ENGINEER'S compensation as Reimbursable Expenses. Compensation terms are defined as follows: Per Diem shall mean an hourly rate equal to Direct Labor Cost times a multiplier of 3.05 to be paid as total compensation for each hour an employee works on the project, plus Reimbursable Expense. Direct Labor Cost shall mean salaries and wages, (basic and overtime) paid to all personnel engaged directly on the Project. The Direct Labor Costs and the factor applied to Direct Labor Costs will be adjusted annually as of the first of every year to reflect equitable changes to the compensation payable to Engineer. Reimbursable Expense shall mean the actual expenses incurred directly or indirectly in connection with the Project for transportation travel, subconsultants, subcontractors, technology charges, telephone, telex, shipping and express, and other incurred expense. SECTION V. PERIOD OF SERVICE Upon receipt of written authorization to proceed, ENGINEER shall perform the services through December 31, 2023. PAGE 72 IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the day and year first written above. JOINT POWERS WATER BOARD • S M. NAME: TITLE: BY: NAME: TITLE: ADDRESS: 11100 501h Street NE Albertville, MN 55301 HDR ENGINEERING, INC. "ENGINEER" BY: NAME: Christine Wiegert TITLE: Vice President .ADDRESS: 1601 Utica Avenue South, Suite 600 Minneapolis, MN 55416 PAGE 73 EXHIBIT A HDR Engineering, Inc. Terms and Conditions for Professional Services for Joint Powers Water Board 1. STANDARD OF PERFORMANCE The standard of care for all professional engineering, consulting and related services performed or furnished by ENGINEER and its employees under this Agreement will be the care and skill ordinarily used by members of ENGINEER's profession practicing under the same or similar circumstances at the same time and in the same locality. ENGINEER makes no warranties, express or implied, under this Agreement or otherwise, in connection with ENGINEER's services. INSURANCE/INDEMNITY ENGINEER agrees to procure and maintain, at its expense, Workers' Compensation insurance as required by statute; Employer's Liability of $250,000; Automobile Liability insurance of $1,500,000 combined single limit for bodily injury and property damage covering all vehicles, including hired vehicles, owned and non -owned vehicles; Commercial General Liability insurance of $1,500,000 combined single limit for personal injury and property damage; and Professional Liability insurance of $1,500,000 per claim for protection against claims arising out of the performance of services under this Agreement caused by negligent acts, errors, or omissions for which ENGINEER is legally liable. If flying an Unmanned Aerial System (UAS or drone), ENGINEER will procure and maintain aircraft unmanned aerial systems insurance of $1,500,000 per occurrence. OWNER shall be made an additional insured on Commercial General and Automobile Liability insurance policies and certificates of insurance will be furnished to the OWNER. ENGINEER agrees to indemnify OWNER for third party personal injury and property damage claims to the extent caused by ENGINEER's negligent acts, errors or omissions. However, neither Party to this Agreement shall be liable to the other Party for any special, incidental, indirect, or consequential damages (including but not limited to loss of use or opportunity; loss of good will; cost of substitute facilities, goods, or services; cost of capital; and/or fines or penalties), loss of profits or revenue arising out of, resulting from, or in any way related to the Project or the Agreement from any cause or causes, including but not limited to any such damages caused by the negligence, errors or omissions, strict liability or breach of contract. OPINIONS OF PROBABLE COST (COST ESTIMATES) Any opinions of probable project cost or probable construction cost provided by ENGINEER are made on the basis of information available to ENGINEER and on the basis of ENGINEER's experience and qualifications, and represents its judgment as an experienced and qualified professional engineer. However, since ENGINEER has no control over the cost of labor, materials, equipment or services furnished by others, or over the contractor(s') methods of determining prices, or over competitive bidding or market conditions, ENGINEER does not guarantee that proposals, bids or actual project or construction cost will not vary from opinions of probable cost ENGINEER prepares. CONSTRUCTION PROCEDURES ENGINEER's observation or monitoring portions of the work performed under construction contracts shall not relieve the contractor from its responsibility for performing work in accordance with applicable contract documents. ENGINEER shall not control or have charge of, and shall not be responsible for, construction means methods, techniques, sequences, procedures of construction, health or safety programs or precautions connected with the work and shall not manage, supervise, control or have charge of construction. ENGINEER shall not be responsible for the acts or omissions of the contractor or other parties on the project. ENGINEER shall be entitled to review all construction contract documents and to require that no provisions extend the duties or liabilities of ENGINEER beyond those set forth in this Agreement. OWNER agrees to include ENGINEER as an indemnified party in OWNER's construction contracts for the work, which shall protect ENGINEER to the same degree as OWNER. Further, OWNER agrees that ENGINEER shall be listed as an additional insured under the construction contractor's liability insurance policies. 5. CONTROLLING LAW This Agreement is to be governed by the law of the state where ENGINEER's services are performed. SERVICES AND INFORMATION OWNER will provide all criteria and information pertaining to OWNER's requirements for the project, including design objectives and constraints, space, capacity and performance requirements, flexibility and expandability, and any budgetary limitations. OWNER will also provide copies of any OWNER -furnished Standard Details, Standard Specifications, or Standard Bidding Documents which are to be incorporated into the project. OWNER will furnish the services of soils/geotechnical engineers or other consultants that include reports and appropriate professional recommendations when such services are deemed necessary by ENGINEER. The OWNER agrees to bear full responsibility for the technical accuracy and content of OWNER -furnished documents and services. In performing professional engineering and related services hereunder, it is understood by OWNER that ENGINEER is not engaged in rendering any type of legal, insurance or accounting services, opinions or advice. Further, it is the OWNER's sole responsibility to obtain the advice of an attorney, insurance counselor or accountant to protect the OWNER's legal and financial interests. To that end, the OWNER agrees that OWNER or the OWNER's representative will examine all studies, reports, sketches, drawings, specifications, proposals and other documents, opinions or advice prepared or provided by ENGINEER, and will obtain the advice of an attorney, insurance counselor or other consultant as the OWNER deems necessary to protect the OWNER's interests before OWNER takes action or forebears to take action based upon or relying upon the services provided by ENGINEER. 7. SUCCESSORS, ASSIGNS AND BENEFICIARIES OWNER and ENGINEER, respectively, bind themselves, their partners, successors, assigns, and legal representatives to the covenants of this Agreement. Neither OWNER nor ENGINEER will assign, sublet, or transfer any interest in this Agreement or claims arising therefrom without the written consent of the other. No third party beneficiaries are intended under this Agreement. 8. RE -USE OF DOCUMENTS All documents, including all reports, drawings, specifications, computer software or other items prepared or furnished by ENGINEER pursuant to this Agreement, are instruments of service with respect to the project. ENGINEER retains ownership of all such documents. OWNER may retain copies of the documents for its information and reference in connection with the project; however, none of the documents are intended or represented to be suitable for reuse by OWNER or others on extensions of the project or on any other project. Any reuse without written verification or adaptation by PAGE 74 ENGINEER for the specific purpose intended will be at OWNER's sole risk and without liability or legal exposure to ENGINEER, and OWNER will defend, indemnity and hold harmless ENGINEER from all claims, damages, losses and expenses, including attorney's fees, arising or resulting therefrom. Any such verification or adaptation will entitle ENGINEER to further compensation at rates to be agreed upon by OWNER and ENGINEER. TERMINATION OF AGREEMENT OWNER or ENGINEER may terminate the Agreement, in whole or in part, by giving seven (7) days written notice to the other party. Where the method of payment is "lump sum," or cost reimbursement, the final invoice will include all services and expenses associated with the project up to the effective date of termination. An equitable adjustment shall also be made to provide for termination settlement costs ENGINEER incurs as a result of commitments that had become firm before termination, and for a reasonable profit for services performed, performance and compensation can be made as required. If such change, additional services, or suspension of services results in an increase or decrease in the cost of or time required for performance of the services, an equitable adjustment shall be made, and the Agreement modified accordingly. 13. CONTROLLING AGREEMENT These Terms and Conditions shall take precedence over any inconsistent or contradictory provisions contained in any proposal, contract, purchase order, requisition, notice -to -proceed, or like document. 14. EQUAL EMPLOYMENT AND NONDISCRIMINATION 10. SEVERASILITY If any provision of this agreement is held invalid or unenforceable, the remaining provisions shall be valid and binding upon the parties. One or more waivers by either party of any provision, term or condition shall not be construed by the other party as a waiver of 15. any subsequent breach of the same provision, term or condition. 11. INVOICES ENGINEER will submit monthly invoices for services rendered anc OWNER will make payments to ENGINEER within thirty (30) days of OWNER's receipt of ENGINEER's invoice. ENGINEER will retain receipts for reimbursable expenses in general accordance with Internal Revenue Service rules pertaining to the support of expenditures for income tax purposes. Receipts will be available for inspection by OWNER's auditors upon request. If OWNER disputes any items in ENGINEER's invoice for any reason, including the lack of supporting documentation, OWNER may temporarily delete the disputed item and pay the remaining amount of the invoice. OWNER will promptly notify ENGINEER of the dispute and request clarification and/or correction. After any dispute has been settled, ENGINEER will include the disputed item on a subsequent, regularly scheduled invoice, or on a special invoice for the disputed item only. OWNER recognizes that late payment of invoices results in extra expenses for ENGINEER. ENGINEER retains the right to assess OWNER interest at the rate of one percent (1%) per month, but not to exceed the maximum rate allowed by law, on invoices which are not paid within thirty (30) days from the date OWNER receives ENGINEER's invoice. In the event undisputed portions of ENGINEER's invoices are not paid when due, ENGINEER also reserves the right, after seven (7) days prior written notice, to suspend the performance of its services under this Agreement until all past due amounts have been paid in full. 12. CHANGES The parties agree that no change or modification to this Agreement, or any attachments hereto, shall have any force or effect unless the change is reduced to writing, dated, and made part of this Agreement. The execution of the change shall be authorized and signed in the same manner as this Agreement. Adjustments in the period of services and in compensation shall be in accordance with applicable paragraphs and sections of this Agreement. Any proposed fees by ENGINEER are estimates to perform the services required to complete the project as ENGINEER understands it to be defined. For those projects involving conceptual or process development services, activities often are not fully definable in the initial planning. In any event, as the project progresses, the facts developed may dictate a change in the services to be performed, which may alter the scope. ENGINEER will inform OWNER of such situations so that changes in scope and adjustments to the time of In connection with the services under this Agreement, ENGINEER agrees to comply with the applicable provisions of federal and state Equal Employment Opportunity for individuals based on color, religion, sex, or national origin, or disabled veteran, recently separated veteran, other protected veteran and armed forces service medal veteran status, disabilities under provisions of executive order 11246, and other employment, statutes and regulations, as stated in Title 41 Part 60 of the Code of Federal Regulations § 60-1.4 (a-f), § 60-300.5 (a-e), § 60-741 (a-e). HAZARDOUS MATERIALS OWNER represents to ENGINEER that, to the best of its knowledge, no hazardous materials are present at the project site. However, in the event hazardous materials are known to be present, OWNER represents that to the best of its knowledge it has disclosed to ENGINEER the existence of all such hazardous materials, including but not limited to asbestos, PCBs, petroleum, hazardous waste, or radioactive material located at or near the project site, including type, quantity and location of such hazardous materials. It is acknowledged by both parties that ENGINEER's scope of services do not include services related in any way to hazardous materials. In the event ENGINEER or any other party encounters undisclosed hazardous materials, ENGINEER shall have the obligation to notify OWNER and, to the extent required by law or regulation, the appropriate governmental officials, and ENGINEER may, at its option and without liability for delay, consequential or any other damages to OWNER, suspend performance of services on that portion of the project affected by hazardous materials until OWNER: (i) retains appropriate specialist consultant(s) or contractor(s) to identify and, as appropriate, abate, remediate, or remove the hazardous materials; and (ii) warrants that the project site is in full compliance with all applicable laws and regulations. OWNER acknowledges that ENGINEER is performing professional services for OWNER and that ENGINEER is not and shall not be required to become an "arranger," "operator," "generator," or "transporter" of hazardous materials, as defined in the Comprehensive Environmental Response, Compensation, and Liability Act of 1990 (CERCLA), which are or may be encountered at or near the project site in connection with ENGINEER's services under this Agreement. If ENGINEER's services hereunder cannot be performed because of the existence of hazardous materials, ENGINEER shall be entitled to terminate this Agreement for cause on 7 days written notice. To the fullest extent permitted by law, OWNER shall indemnify and hold harmless ENGINEER, its officers, directors, partners, employees, and subconsultants from and against all costs, losses, and damages (including but not limited to all fees and charges of engineers, architects, attorneys, and other professionals, and all court or arbitration or other dispute resolution costs) caused by, arising out of or resulting from hazardous materials, provided that (i) any such cost, loss, or damage is attributable to bodily injury, sickness, disease, or death, or injury to or destruction of tangible property (other than completed Work), including the loss of use resulting therefrom, and (ii) nothing in this paragraph shall obligate OWNER to indemnify any individual or entity from and against the consequences of that individual's or entity's sole negligence or willful misconduct. PAGE 75 16. EXECUTION This Agreement, including the exhibits and schedules made part hereof, constitute the entire Agreement between ENGINEER and OWNER, supersedes and controls over all prior written or oral understandings. This Agreement may be amended, supplemented or modified only by a written instrument duly executed by the parties. 17. ALLOCATION OF RISK OWNER AND ENGINEER HAVE EVALUATED THE RISKS AND REWARDS ASSOCIATED WITH THIS PROJECT, INCLUDING ENGINEER'S FEE RELATIVE TO THE RISKS ASSUMED, AND AGREE TO ALLOCATE CERTAIN OF THE RISKS, SO, TO THE FULLEST EXTENT PERMITTED BY LAW, THE TOTAL AGGREGATE LIABILITY OF ENGINEER (AND ITS RELATED CORPORATIONS, SUBCONSULTANTS AND EMPLOYEES) TO OWNER AND THIRD PARTIES GRANTED RELIANCE IS LIMITED TO THE LESSER OF $1,500,000 OR ITS FEE, FOR ANY AND ALL INJURIES, DAMAGES, CLAIMS, LOSSES, OR EXPENSES (INCLUDING ATTORNEY AND EXPERT FEES) ARISING OUT OF ENGINEER'S SERVICES OR THIS AGREEMENT REGARDLESS OF CAUSE(S) OR THE THEORY OF LIABILITY, INCLUDING NEGLIGENCE, INDEMNITY, OR OTHER RECOVERY. 18. LITIGATION SUPPORT In the event ENGINEER is required to respond to a subpoena, government inquiry or other legal process related to the services in connection with a legal or dispute resolution proceeding to which ENGINEER is not a party, OWNER shall reimburse ENGINEER for reasonable costs in responding and compensate ENGINEER at its then standard rates for reasonable time incurred in gathering information and documents and attending depositions, hearings, and trial. 19. NO THIRD PARTY BENEFICIARIES No third party beneficiaries are intended under this Agreement. In the event a reliance letter or certification is required under the scope of services, the parties agree to use a form that is mutually acceptable to both parties. 20. UTILITY LOCATION If underground samplingltesting is to be performed, a local utility locating service shall be contacted to make arrangements for all utilities to determine the location of underground utilities. In addition, OWNER shall notify ENGINEER of the presence and location of any underground utilities located on the OWNER's property which are not the responsibility of pnvatelpublic utilities. ENGINEER shall take reasonable precautions to avoid damaging underground utilities that are properly marked. The OWNER agrees to waive any claim against ENGINEER and will indemnify and hold ENGINEER harmless from any claim of liability, injury or loss caused by or allegedly caused by ENGINEER's damaging of underground utilities that are not properly marked or are not called to ENGINEER's attention prior to beginning the underground sampling/testing. 21. UNMANNED AERIAL SYSTEMS If operating UAS, ENGINEER will obtain all permits or exemptions required by law to operate any UAS included in the services. ENGINEER's operators have completed the training, certifications and licensure as required by the applicable jurisdiction in which the UAS will be operated. OWNER will obtain any necessary permissions for ENGINEER to operate over private property, and assist, as necessary, with all other necessary permissions for operations. 22. OPERATIONAL TECHNOLOGY SYSTEMS OWNER agrees that the effectiveness of operational technology systems and features designed, recommended or assessed by ENGINEER (collectively "OT Systems") are dependent upon OWNER's continued operation and maintenance of the OT Systems in accordance with all standards, best practices, laws, and regulations that govern the operation and maintenance of the OT Systems. OWNER shall be solely responsible for operating and maintaining the OT Systems in accordance with applicable laws, regulations, and industry standards (e.g. ISA, MIST, etc.) and best practices, which generally include but are not limited to, cyber security policies and procedures, documentation and training requirements, continuous monitoring of assets for tampering and intrusion, periodic evaluation for asset vulnerabilities, implementation and update of appropriate technical, physical, and operational standards, and offline testing of all software/firmware patches/updates prior to placing updates into production. Additionally, OWNER recognizes and agrees that OT Systems are subject to internal and external breach, compromise, and similar incidents. Security features designed, recommended or assessed by ENGINEER are intended to reduce the likelihood that OT Systems will be compromised by such incidents. However, ENGINEER does not guarantee that OWNER's OT Systems are impenetrable and OWNER agrees to waive any claims against ENGINEER resulting from any such incidents that relate to or affect OWNER's OT Systems. 23. FORCE MAJEURE ENGINEER shall not be responsible for delays caused by factors beyond ENGINEER's reasonable control, including but not limited to delays because of strikes, lockouts, work slowdowns or stoppages, government ordered industry shutdowns, power or server outages, acts of nature, widespread infectious disease outbreaks (including, but not limited to epidemics and pandemics), failure of any governmental or other regulatory authority to act in a timely manner, failure of the OWNER to fumish timely information or approve or disapprove of ENGINEER's services or work product, or delays caused by faulty performance by the OWNER's or by contractors of any level or any other events or circumstances not within the reasonable control of the parry affected, whether similar or dissimilar to any of the foregoing. When such delays beyond ENGINEER's reasonable control occur, the OWNER agrees that ENGINEER shall not be responsible for damages, nor shall ENGINEER be deemed in default of this Agreement, and the parties will negotiate an equitable adjustment to ENGINEER's schedule and/or compensation if impacted by the force majeure event or condition. 24. NOTICES Notices shall be provided via certified mail at the following addresses: OWNER: Joint Powers Water Board 11100 50t" Street NE Albertville, MN 55301 ENGINEER: HDR Engineering Inc. 1917 S 671 Street Omaha, NE 68106 •:ar.�axxwr�rr�.�r_�r _ . _ _ _ r��r.LT� � a �