2023-02-27 Joint Powers Water Board MinutesJoint Powers Water Board
Regular Meeting Minutes
February 27, 2023
Page 1
1. Call to Order. The regular meeting of the Joint Powers Water Board was called to order by
Chairperson Kauffman, on Monday, February 27, 2023 at 6:00 p.m. at the Joint Powers Water Board
Water Treatment Plant, 11100 50" St NE, Albertville, MN 55301,
Board present: Tom Dierberger, Ryan Gleason, Joe Hagerty, Chris Kauffman, Rob Olson, Bob
Zagorski.
Board absent: None.
Staff present: John Seifert, General Manager; Jennifer Thomas, Office Mlanage'r,
Staff absent: Andrew Ahles, Water Department Supervisor / Facilities Manager, Dustin Carlson,
Assistant Water Department Supervisor / Facilities Mainager; Zac Foster, Project Manager,
Engineering present: Chris Larson, HDR Engineering.
Engineering absent: None.
City Administrators present: Steve Bot, St. Michael City Administrator / Public Works Director.
2. Approve Agenda. Olson moved, Hagerty seconded, to adopt the Agenda as presented. Motion
carried 6-0.
3,. Approve Consent Agenda. Hagerty moved, Dierberger seconded, to approve the Consent
Agenda below. Motion carried 6-0.
3.1 January 23, 2023 Regular Board Meeting Minutes
3.2 February 2023 List of Claims
3.4 February 2023 Budget Report
3.5 December 2022 Investment Summary Report
16 February 2023 Cash Balances
3.7 January 2023 Monthly Operations Report
3.8 Kuechle Invoice - Raw Watermain Repair
4. Unfinished Business, None,
5. General Business.
5.1 Authorization to Solicit for RFP for Trunk Watermain andl Preliminary Storage
Siting. Seifert provided the Board with a presentation from elements of the draftCapital
Improvements Plan (CIP), which is currently out for the member cities to review, as well
as an introduction to a proposal to solicit for RFP for trunk watermain and preliminary
storage siting. After a lengthy discussion, Olson felt this item was premature without
having more data and some members of the Board felt more comfortable waiting until they
are able to see the full CIP. Olson moved, Zagorski; seconded to table this agenda item
until the March 27, 2023 meeting. Ayes: Dierberger, Hagerty, Kauffman, Olson, Zagorski,,
Nayes: Gleason. Motion carried 5-1.
Joint Powers Water Board
Regular Meeting Minutes
February 27, 2023
Page 2
5,2 Joint Powers Water Utility Rate Study. Seifert reminded the Board that at the January
23, 2023 meeting, the Board approved a formal water utility rate study as part of their
2023 budget. Staff solicited quotes from Abdo ($15,000); Ehlers Public Finance Advisors
($27,500); and A,E2S Nexius ($32,350) to prepare a study of base and commodity rates,
along with incorporating the audit information for depreciation and long range planning:
and for capital expenses. Hagerty moved, Olson seconded, to authorize staff to execute
contracts with Abdo for both long range planning and water utility rate study not to exceed
$15,OiOO. Motion carried 6-0.
5.3 Cleaning of East and West Water Towers on JP,WB Water System. Seifert told the
Board that staff solicited four quotes to perform cleaning on the East and West Water
Towers in the summer of 2023. Two of the four contractors chose not to bid. Those that
did bid were Utility Service Co., Inc. ($38,136) and Water Tower Clean & Coait ($57,500).
Olson asked if the antennas would be removed prior to the dleaning, Seifert committed to
verifying with the vendor that the antennas do not need to be removed prior to cleaning.
Dierberger moved, Zagorski seconded, to approve Utility Service Co., Inc.'s quote of
$38,136, to clean the East and West Water Towers. Motion carried 6-0.
6. Engineer.
6.1 Filter Rehab — Preliminary Engineering. During a site visit, Larson, Ahles and Carlson
assisted the filter manufacturer, Kurita, with inspecting the filter media. Samples were
taken and a sieve anailysis, and a mass spectrometer test were done. It was discovered
that Much of the original filter media was gone and had been replaced by small balls of
oxidized iron and manganese. Larson told the Board that due to the age of the filters and
concerns with the filter media, a filter rehabilitation project is recommended. The potential
recommended scope of the rehabilitation project includes the following (pending final
direction):
I Filter rehabilitation includiing replacing filter media, underdrain nozzles, and airwash
laterals. The interior of the filters will be sand blasted and repainted. The exterior of'
the filters and process piping will be spot repaired and repainted.
2. Evaluate replacing outdated SCADA equipment (radios, PLCs).
3. Upgrade chemical feed system piping and components.
4. Upgrade mixing in the backwash tanks.
S. Add sound attenuation to the airwash blower.
6. Replace plates in the lamella plate settler.
7. Add new turibidimeter.
8. Evaluate adding cenitral dehumidification in the filter room!.
9. Replace chemical room exhaust fans and corroded ductwork.
10, Replace existing electric water heater with a gas -fired instantaneous water heater.
Larson asked for Board approval to authoDR's quote of $30,000 to begin preparing
drawing backgrounds, perform preliminary engineering, and finalize the scope of work
(dehumiclification and process items). Olson moved, Gleason seconded to approve HDR's
proposal to wepreparing drawing backgrounds, perform preliminary engineering and
finalize the scope of work (dehumidification and process items). Motion carried 6-0.
7. Operations. General Manager Seifert gave an update on filter and research actuators.
8. Office. None.
9, Other Business / Announcements / Correspondence.
raw"
February 27, 2023
Page 3
10Adjourn. Olson moved, Dierberger seiconded, to adjourn the Joint Powers Water Board
meeting at 7:36 PM. Motion carried 4-0,
Je�piferTmas, Recording Secretary
G/