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2023-04-17 City Council Agenda Packet City of Albertville Council Agenda Monday, April 17, 2023 City Council Chambers 7 pm 6:15 pm – Local Board of Appeal and Equalization PUBLIC COMMENTS -The City of Albertville welcomes and encourages public input on issues listed on the agenda or of general community interest. Citizens wishing to address the Council regarding specific agenda items, other than public hearings, are invited to do so under Public Forum and are asked to fill out a “Request to Speak Card”. Presentations are limited to five (5) minutes. 1. Call to Order 2. Pledge of Allegiance – Roll Call Pages 3. Recognitions – Presentations - Introductions A. Proclamation for STMA High School Girls Basketball Team 4 B. STMA Youth Baseball Association Presentation – Chris Geryol C. 2022 Financial Statement Audit Presentation – ABDO, Andy Berg 5-24 D. City Employee Years of Service Recognitions • 25 Years - Tim Guimont 4. Public Forum – (time reserved 5 minutes) 5. Amendments to the Agenda 6. Consent Agenda All items under the Consent Agenda are considered to be routine by the City staff and will be enacted by one motion. In the event an item is pulled, it will be discussed in the order it is listed on the Consent Agenda following the approval of the remaining Consent items. Items pulled will be approved by a separate motion. A Approve the March 20, 2023, regular City Council Meeting minutes as presented. 25-29 B. Approve the April 3, 2023, regular City Council Meeting minutes as presented. 30-32 C. Authorize the Monday, April 17, 2023, payment of claims as presented, except bills specifically pulled which are passed by separate motion. The claims listing has been provided to City Council as a separate document and is available for public view at City Hall upon request. 33 D. Adopt Resolution No. 2023-18 authorizing and documenting Inter-Fund Loans to Fund Negative Fund balances. 34-35 E. Adopt Resolution No. 2023-19 authorizing the Transfer of Funds. 36-37 F. Accounts Receivable Report 38-40 G. 1st Quarter Budget to Actual 41-43 H. Approve an On-Sale Temporary Liquor License for the Albertville Lions for June 9 through June 11, 2023 for the 2023 Friendly City Days Festival event. 44 I. Approve an On-sale Temporary Liquor License and Lawful Gambling Permit for the Church of St. Albert’s Casino Night fundraiser to be located at St. Albert Parish Center, 11458 57th Street NE on June 9, 2023. 45 City of Albertville City Council Agenda Monday, April 17, 2023 Page 2 of 3 7. Public Hearing – None 8. Wright County Sheriff’s Office – Updates, reports, etc. 9. Department Business A. City Council 1. Committee Updates (STMA Arena, Planning, JPWB, Parks, Fire Board, FYCC, etc.) B. Building – None C. City Clerk 1. Approve Villa Bar and Grill Major Live Outdoor Music Permit 46-47 (Motion to approve a Major Live Outdoor Music Permit for the Villa Bar and Grill located at 11935 59th Place NE for Saturday, May 6, 2023.) D. Finance – None E. Fire – None F. Planning and Zoning – None G. Public Works/Engineering 1. 2023 Street Improvements – Moved from April 3 Council meeting 48-51 (Motion to adopt Resolution No. 2023-20 Accepting the Low Bid for 2023 Street Improvements.) 2. Approve Purchase of a 2024 GMC Sierra 2500 4WD Regular Cab 52-54 (Motion to approve the purchase of a 2024 GMC Sierra 2500 4X4 regular cab from North Country GM of Hibbing in the amount of $45,226.04.) 3. Approve Purchase of Replacement Tube Heaters for the Public Works Building 55-59 (Motion to approve the purchase and installation of four Tube Heaters for the Public Works Building from B&D Plumbing & Heating in the amount of $17,533.) 4. Approve Purchase of Kubota Utility Vehicle 60-61 (Motion to approve the purchase of a Kubota RTV-X900WL-H Utility Vehicle in the amount of $12,948.17.) 5. Central Park Parking Lot Improvements 62-63 (Motion to accept Low Quote for Central Park Parking Lot Improvements submitted by Custom Builder’s, Inc., in the amount of $144,018.) H. Legal – None I. Administration 1. City Administrator’s Update 64-65 City of Albertville City Council Agenda Monday, April 17, 2023 Page 3 of 3 10.Announcements and/or Upcoming Meetings April 24 Joint Power Water Board, 6 pm Parks Committee, 7 pm May 1 City Council, 7 pm May 8 STMA Arena Board, 6 pm May 9 Planning Commission, 7 pm May 15 City Council, 7 pm 11.Adjournment CITY OF ALBERTVILLE PROCLAMATION CONGRATULATING THE STMA HIGH SCHOOL GIRLS BASKETBALL TEAM AND COACHES ON WINNING THE 2023 CLASS AAAA STATE CHAMPIONSHIP WHEREAS, STMA High School is an integral component within the Albertville community; and WHEREAS, the Albertville City Council desires to recognize the STMA High School Girls Basketball Team for their exemplary season and outstanding performance; and WHEREAS, the STMA Girls Basketball Team recently competed in the 2023 State Girls Basketball Tournament and took first place in Class AAAA; and WHEREAS, this is the third State Championship in program history and this team had an impressive 27-3 record for the season. NOW THEREFORE, BE IT RESOLVED that the Mayor and City Council of the City of Albertville hereby congratulates the STMA Girls Basketball Team and Coaches on their victory as 2023 State Class AAAA Girls Basketball Champions. IN WITNESS WHEREOF, I have set my hand and caused the great seal of the City of Albertville to be affixed this 17th day of April 2023. Jillian Hendrickson, Mayor Agenda Page 4 City of Albertville 2022 Financial Statement Audit Agenda Page 5 Introduction •Audit Opinion and Responsibility •General Fund Results •Other Governmental Funds •Enterprise Funds •Key Performance Indicators 2Agenda Page 6 Unmodified Opinion 3 Audit Results Minnesota Legal ComplianceAuditor’s Opinion No Compliance Issues Agenda Page 7 Audit Results 2022 Audit Findings •Limited Segregation of Duties •Internal Control Finding 4Agenda Page 8 5 General Fund Fund Balances 72.0% 75.0% 92.5% 60.0% 60.6% $3,129,657 $3,302,964 $3,458,127 $3,630,365 $4,013,433 35%35%35%35%35% $- $500,000 $1,000,000 $1,500,000 $2,000,000 $2,500,000 $3,000,000 $3,500,000 $4,000,000 $4,500,000 2018 2019 2020 2021 2022 2023 Unassigned Fund Balance Budget MinimumFund Balance Policy Agenda Page 9 6 General Fund Budget to Actual Final Budget Actual Variance with Amounts Amounts Final Budget Revenues 3,630,364$ 4,641,220$ 1,010,856$ Expenditures 3,630,364 4,090,932 (460,568) Excess (Deficiency) of Revenues Over (Under) Expenditures - 550,288 550,288 Other Financing Uses Transfers out - (271,670) (271,670) Net Change in Fund Balances - 278,618 278,618 Fund Balances, January 1 2,314,317 2,314,317 - Fund Balances, December 31 2,314,317$ 2,592,935$ 278,618$ Agenda Page 10 7 General Fund Revenues by Type $- $500,000 $1,000,000 $1,500,000 $2,000,000 $2,500,000 Taxes Licenses and Permits Intergovernmental Charges for Service Other 2020 2021 2022 Agenda Page 11 8 General Fund Expenditures by Type $- $200,000 $400,000 $600,000 $800,000 $1,000,000 $1,200,000 $1,400,000 $1,600,000 $1,800,000 $2,000,000 General Government Public Safety Public Works Transfers Out Other 2020 2021 2022 Agenda Page 12 9 Special Revenue Fund Balances Economic Development Loan and ARPA Funds $- $20,000 $40,000 $60,000 $80,000 $100,000 $120,000 $140,000 $160,000 $180,000 Committed Unassigned 2020 2021 2022 Agenda Page 13 $(2,000,000) $(1,000,000) $- $1,000,000 $2,000,000 $3,000,000 $4,000,000 $5,000,000 $6,000,000 $7,000,000 Restricted Assigned Unassigned 2020 2021 2022 10 Capital Proje Fund Balances Increase 2022 2021 (Decrease) Major Capital Outlay Reserve 6,062,374$ 5,634,162$ 428,212$ TIF #20 Scherer Brothers (717,718) - (717,718) Nonmajor Park Fund 893,527 896,436 (2,909) TIF #7 Senior Housing 62,323 59,130 3,193 TIF #15 Guardian Angels 69,881 62,085 7,796 TIF #16 Mold Tech 884 (788) 1,672 TIF #17 Old Castle (315,025) (351,940) 36,915 Total 6,056,246$ 6,299,085$ (242,839)$ Fund Balances December 31, Fund Agenda Page 14 11 Debt Service Total Total Remaining Cash Assets Bonds Maturity Major 2003A G.O. Improvement 59,818$ 990,906$ -$ matured 2011C G.O. CIP Refunding 284,118 284,118 450,000 2025 2012B G.O. CIP Refunding 14,777 14,777 750,000 2025 CSAH 19 2012A G.O. Improvement Refunding 224,749 224,749 165,000 2023 Lachman 2012A G.O. Improvement Refunding 225,367 225,367 50,000 2023 Industrial 2012A G.O. Improvement Refunding 400,260 1,135,804 30,000 2023 Interstate 94 316,730 1,388,957 1,888,000 2032 Total 1,525,819$ 4,264,678$ 3,333,000$ Total Remaining Interest Payments 194,457$ December 31, 2022 Debt Description $- $100,000 $200,000 $300,000 $400,000 $500,000 $600,000 $700,000 $800,000 $900,000 $1,000,000 2023 2024 2025 2026 2027 2028 2029 2030 2031 2032 Scheduled Governmental Debt Service for the Next Ten Years Principal Interest Agenda Page 15 12 Water Fund Cash Flows from Operations and Cash Balances $- $100,000 $200,000 $300,000 $400,000 $500,000 $600,000 Operating Costs Debt Payments Operating Receipts $1,632,755 $1,749,033 $2,106,393 $2,396,699 $- $500,000 $1,000,000 $1,500,000 $2,000,000 $2,500,000 $3,000,000 2019 2020 2021 2022 Unrestricted Target Balance (Following Year Debt Service Plus 6 Months of Operating Costs) Agenda Page 16 13 Sewer Fund Cash Flows from Operations and Cash Balances $- $200,000 $400,000 $600,000 $800,000 $1,000,000 $1,200,000 $1,400,000 $1,600,000 Operating Costs Debt Payments Operating Receipts $6,815,575 $7,906,656 $8,626,945 $9,683,879 $- $2,000,000 $4,000,000 $6,000,000 $8,000,000 $10,000,000 $12,000,000 2019 2020 2021 2022 Unrestricted Target Balance (Following Year Debt Service Plus 6 Months of Operating Costs) Agenda Page 17 14 Storm Water Fund Cash Flows from Operations and Cash Balances $- $50,000 $100,000 $150,000 $200,000 $250,000 $300,000 $350,000 Operating Costs Debt Payments Operating Receipts $1,228,019 $1,164,257 $1,202,466 $1,136,833 $- $200,000 $400,000 $600,000 $800,000 $1,000,000 $1,200,000 $1,400,000 2019 2020 2021 2022 Unrestricted Minimum Target Balance (6 Months of Operating Costs) Agenda Page 18 15 Recycling Fund Cash Flows from Operations and Cash Balances $69,285 $60,714 $59,393 $68,796 $- $10,000 $20,000 $30,000 $40,000 $50,000 $60,000 $70,000 $80,000 2019 2020 2021 2022 Unrestricted Minimum target balance (6 months of operating costs) $- $20,000 $40,000 $60,000 $80,000 $100,000 $120,000 $140,000 $160,000 Operating costs Operating receipts Agenda Page 19 16 Cash and Investments Balances by Fund Type $- $5,000,000 $10,000,000 $15,000,000 $20,000,000 $25,000,000 $30,000,000 2020 2021 2022 General Fund Capital Projects Funds Special Revenue Funds Debt Service Funds Enterprise Funds Agenda Page 20 17 Taxes Key Performance Indicators 2019 2020 2021 2022 Class 4 Cities 58.1%58.8%57.6%N/A Cities in Wright County 58.0%56.0%53.9%N/A City of Albertville 47.3%47.1%46.8%46.8% 0.0% 10.0% 20.0% 30.0% 40.0% 50.0% 60.0% 70.0% Tax Rates 2019 2020 2021 2022 Class 4 Cities $574 $606 $630 N/A Cities in Wright County $532 $549 $565 N/A City of Albertville $566 $561 $545 $594 $- $100 $200 $300 $400 $500 $600 $700 Taxes Per Capita Agenda Page 21 18 Debt Key Performance Indicators 2019 2020 2021 2022 Class 4 Cities $2,005 $2,150 $2,198 N/A Cities in Wright County $2,232 $2,159 $2,379 N/A City of Albertville $1,863 $1,651 $1,386 $1,182 $- $500 $1,000 $1,500 $2,000 $2,500 Debt Per Capita 2019 2020 2021 2022 Class 4 Cities 14.16%13.39%13.38%N/A Cities in Wright County 17.25%14.66%15.28%N/A City of Albertville 12.96%11.22%15.29%11.48% 0.00% 2.00% 4.00% 6.00% 8.00% 10.00% 12.00% 14.00% 16.00% 18.00% 20.00% Debt Service Expenditures as a Percent of Total Expenditures Agenda Page 22 19 Expenditures Key Performance Indicators 2019 2020 2021 2022 Class 4 Cities $791 $839 $856 N/A Cities in Wright County $707 $769 $755 N/A City of Albertville $496 $525 $518 $684 $- $100 $200 $300 $400 $500 $600 $700 $800 $900 Current Expenditures Per Capita 2019 2020 2021 2022 Class 4 Cities $426 $558 $527 N/A Cities in Wright County $355 $477 $494 N/A City of Albertville $452 $485 $149 $229 $- $100 $200 $300 $400 $500 $600 Capital Expenditures Per Capita Agenda Page 23 20 Your Abdo Team Andy Berg, CPA Partner andrew.berg@abdosolutions.com Tyler See, CPA Manager tyler.see@abdosolutions.com Alex Trippel Associate Alex.trippel@abdosolutions.com Jason Fagan Intern jason.fagan@abdosolutions.com Agenda Page 24 ALBERTVILLE CITY COUNCIL DRAFT REGULAR MEETING MINUTES March 20, 2023 – 7 pm Council Chambers Albertville City Hall 1. Call to Order Mayor Hendrickson called the meeting to order at 7 pm. 2. Pledge of Allegiance – Roll Call Present: Mayor Hendrickson, Councilmembers Cocking, Olson and Zagorski. Absent: Councilmember Hayden Staff Present: City Administrator Nafstad, Fire Chief Bullen, City Attorney Couri, City Planner Brixius, Finance Director Lannes and City Clerk Luedke. 3. Recognitions – Presentations – Introductions A. Wright County Public Health – Statewide Health Improvement Partnership Mr. Keith Bennett, Wright County Promotion Coordinator, presented information on the Statewide Health Improvement Partnership (SHIP). He reported SHIP supports community driven solutions to expand opportunities for active living, healthy eating and tobacco-free living to help people in Minnesota prevent chronic diseases. Mr. Bennett reviewed several of their local partnerships and encouraged City staff and Council to visit their website to find out more about the program. He answered questions from the Council regarding the program. 4. Public Forum Mr. Felix Langstad, 12053 78th Street NE, Otsego, said he was still interested in moving forward with a THC business in the location he had already leased. He felt if the zoning amendments previously discussed were enacted that exceptions to the requirements could be made. He said he would like to sell THC products legally within the City and answered questions from Council. City Administrator Nafstad provided background information and answered question from Council regarding the correspondence between the City and Mr. Langstad. He reported the correspondence involved the draft zoning amendment requirements discussed at the last Council meeting and said if the amendments were passed, a THC business may not be allowed within 1,000 feet from a school or licensed daycare. City Attorney Couri answered questions from Council. There was Council discussion regarding the sale of THC products and the location of the THC shop. 5. Amendments to the Agenda City Administrator Nafstad requested to add two items under the Public Works/Engineering section. The first item 9G2. entitled “Albertville Lions Donation for new Scoreboard for Field #3” and the second 9G3. entitled “CSAH 19 and 53rd Street NE Signal Quote”. MOTION made by Councilmember Cocking, seconded by Councilmember Olson to approve the March 20, 2023, agenda as amended. Ayes: Cocking, Hendrickson, Olson and Zagorski. Nays: None. Absent: Hayden. The motion carried. Agenda Page 25 City Council Meeting Draft Minutes Page 2 Regular Meeting of March 20, 2023 6. Consent Agenda All items under the Consent Agenda are considered to be routine by the City staff and will be enacted by one motion. In the event an item is pulled, it will be discussed in the order it is listed on the Consent Agenda following the approval of the remaining Consent items. Items pulled will be approved by a separate motion. A. Approve the March 6, 2023, regular City Council Meeting minutes as presented. B. Authorize the Monday, March 20, 2023, payment of claims as presented, except bills specifically pulled which are passed by separate motion. The claims listing has been provided to City Council as a separate document and is available for public view at City Hall upon request. C. Approve the renewal of the respective liquor licenses for the applicants listed below for the license period of April 15, 2023 through April 14, 2024, contingent upon successful Wright County Sheriff’s Department review for liquor law violations. Off-Sale: Coborn’s Liquor and Westside Liquor. Off-Sale 3.2 Malt Liquor: Coborn’s Grocery, Kwik Trip and Speedway. On-Sale and Sunday Sale/Off-Sale: 152 Club, D. Michael B’s, BJ’s Sports Tavern, Neighbor’s Saloon & Eatery and Villa Bar & Grill. On-Sale and Sunday: Cedar Creek Bar & Grill, Space Aliens Grill & Bar and Willy McCoy’s. Wine On-Sale(including strong beer) and 3.2 Malt Liquor: El Bamba and The Hen and The Hog. D. Adopt Ordinance No. 2023-03 amending the City Code, Title 11 Subdivision Regulation, Chapter 7 Design Standards relating to Drainage and Stormwater Management Standards in the City of Albertville and approve the Summary Ordinance for publication and adopt Ordinance No. 2023-04 amending the City Code Title 5, Health and Sanitation, Chapter 8 Illicit Discharge Detection and Elimination relating to Salt Storage in the City of Albertville. MOTION made by Councilmember Cocking, seconded by Councilmember Olson to approve the March 20, 2023, Consent Agenda as submitted. Ayes: Cocking, Hendrickson, Olson and Zagorski. Nays: None. Absent: Hayden. The motion carried. 7. Public Hearing – None 8. Wright County Sheriff’s Office – Updates, reports, etc. There were no updates from the Wright County Sheriff’s Office. 9. Department Business A. City Council 1. Committee Updates (STMA Ice Arena, Planning, JPWB, Parks, Fire Board, FYCC, etc.) Councilmember Cocking provided an update from the STMA Arena Board meeting which included the adoption of the 2023/2023 STMA Arena Budget and rates. B. Building – None C. City Clerk – None Agenda Page 26 City Council Meeting Draft Minutes Page 3 Regular Meeting of March 20, 2023 D. Finance 1. Purchase Additional Equipment for Card Access System for City Hall Finance Director Lannes presented the staff report which included information on the current card access system at City Hall and answered questions from Council regarding the quotes received. City Attorney Couri answered question from Council regarding the Schindler Elevator quote which has an indemnify clause that states the purchaser would agree to defend and hold Schindler harmless if any claims were received. He said the City’s insurance has a limit on the amount it would pay if a claim was received so he recommended not signing the quote. Finance Director Lannes said one option may be to approve the quote if Schindler Elevator agreed to strike the indemnify condition from it. There was Council discussion regarding the card access system and the indemnify clause on the Schindler quote. The Council consensus was to approve the quote if the clause was struck. MOTION made by Councilmember Zagorski, seconded by Councilmember Cocking to authorize the purchase and installation of additional card access points in Albertville City Hall to limit access to the basement and upper floor for a total purchase amount not-to-exceed $15,000 contingent upon the indemnify clause paragraph 8 being struck on the Schindler Elevator quote. Ayes: Cocking, Hendrickson, Olson and Zagorski. Nays: None. Absent: Hayden. The motion carried. E. Fire – None F. Planning and Zoning 1. Albertville Marketplace – Kix Dance School Applications City Planner Brixius presented the staff report which included information on the existing Albertville Marketplace Planned Unit Development which stated lot 4 shall be limited to a restaurant. He reported the Planning Commission held a public hearing and recommended approval of the development applications subject to the conditions outlined in the Resolution. He said the parking lot only had one wear course of pavement so he recommended adding a second course and lot stripping to the Resolution conditions. The Council expressed their general concern with losing a restaurant and clarified with Mr. Brixius that the two other undeveloped Marketplace lots could be restaurant sites if desired by future owners. Planner Brixius also noted undeveloped lot 1 was designed for two possible restaurant sites. Mr. and Ms. Clough, applicants, introduced themselves and provided background information on the different dance studios that they own. They said they were excited about the location and already have a strong program in Albertville and St. Michael. Mr. Clough answered questions from the Council regarding the location, their concept for the building and schedule for dance classes. City Administrator Nafstad answered questions from Council regarding the condition of the building’s parking lot and street lights. There was Council discussion regarding the Kix Dance School applications and the other lots included in the Albertville Marketplace Planned Unit Development. Agenda Page 27 City Council Meeting Draft Minutes Page 4 Regular Meeting of March 20, 2023 MOTION made by Councilmember Olson, seconded by Councilmember Zagorski to adopt Resolution No. 2023-12 approving a Planned Unit Development amendment changing the land use restriction on Lot 4, Block 1 Albertville Market Place to allow the conversion of the restaurant to a dance school as amended. Ayes: Cocking, Hendrickson, Olson and Zagorski. Nays: None. Absent: Hayden. The motion carried. G. Public Works/Engineering 1. Albertville Waste Water Treatment Facility Biosolids Improvement Project City Administrator Nafstad presented the staff report which included the current process used at the Waste Water Treatment facility and the new regulatory requirements. He provided information on the proposed improvements and the layout of the new facility. He stated the City received three bids for the improvements and reported the low bid was $10,421,700. He said the Minnesota legislature had already awarded the City a grant in the amount of $2,000,000 to be used towards the design and construction of the facility. He answered questions from Council regarding the project and said it would be a two year build. Finance Director Lannes and City Attorney Couri answered questions from Council regarding the bonding process. There was Council discussion regarding Waste Water Treatment Facility improvements and the bidding process. MOTION made by Councilmember Cocking, seconded by Councilmember Olson to adopt Resolution No. 2023-13 approving Plans and Specifications accepting Low Bid for Construction of the Albertville Waste Water Treatment Facility and Discharge Improvements, contingent upon Minnesota Pollution Control Agency approvals Ayes: Cocking, Hendrickson, Olson and Zagorski. Nays: None. Absent: Hayden. The motion carried. MOTION made by Councilmember Cocking, seconded by Councilmember Olson to adopt Resolution No. 2023-14 authorizing the City of Albertville to submit information to the Minnesota Public Facilities Authority and to enter into a grant agreement for the City of Albertville. Ayes: Cocking, Hendrickson, Olson and Zagorski. Nays: None. Absent: Hayden. The motion carried. 2. Albertville Lions Donation for new Scoreboard for Field #3 City Administrator Nafstad presented the staff report which included information on the scoreboard design and the donation received from the Albertville Lions to be used towards the purchase of it. There was Council discussion regarding the scoreboard design and the donation received. The Council thanked the Albertville Lions for their generous donation. MOTION made by Councilmember Zagorski, seconded by Councilmember Olson to adopt Resolution No. 2023-15 accepting a donation in the amount of $50,000 from the Albertville Lions for the purchase of a new Scoreboard for Field #3 located in Central Park. Ayes: Cocking, Hendrickson, Olson and Zagorski. Nays: None. Absent: Hayden. The motion carried. MOTION made by Councilmember Zagorski, seconded by Councilmember Olson authorize City staff to accept a quote from AIM Electronics for a Daktronic Baseball Scoreboard and the installation the scoreboard not to exceed $49,840. Ayes: Cocking, Hendrickson, Olson and Zagorski. Nays: None. Absent: Hayden. The motion carried. Agenda Page 28 City Council Meeting Draft Minutes Page 5 Regular Meeting of March 20, 2023 3. CSAH 19 and 53rd NE Signal City Administrator Nafstad presented the staff report which included information on the design of the signal system. He answered questions from Council regarding the Kingston Crossing Development agreement and the construction of the signal system. City Attorney Couri answered questions from the Council regarding the project. MOTION made by Councilmember Olson, seconded by Councilmember Cocking to authorize City staff to accept a quote from Millerbernd in the amount of $128,906 for signal mast arm pole assemblies for the CSAH 19 and 53rd Street NE signal system. Ayes: Cocking, Hendrickson, Olson and Zagorski. Nays: None. Absent: Hayden. The motion carried. H. Legal – None I. Administration 1. Review Central Park Concept Plans City Administrator Nafstad said the Parks Committee had developed a concept plan for Central Park and he presented the proposed playground design, water feature and parking lot improvements. He reported the City requested quotes for the parking lot improvement and said he would present them at the next Council meeting. There was Council discussion regarding the Central Park concepts plans and the proposed parking lot improvements. 2. City Administrator’s Update City Administrator Nafstad reviewed the City Administrators Update and presented details on a new speed trailer. He said the new trailer would replace the current one that was no longer working. MOTION made by Councilmember Cocking, seconded by Councilmember Zagorski to authorize City staff to purchase a speed trailer in the amount not to exceed $5,700. Ayes: Cocking, Hendrickson, Olson and Zagorski. Nays: None. Absent: Hayden. The motion carried. Announcements and/or Upcoming Meetings March 27 Joint Powers Water Board, 6 pm Parks Committee, 7 pm April 3 City Council, 7 pm April 10 STMA Arena Board, 6 pm April 11 Planning Commission, 7 pm April 17 City Council, 7 pm 10. Adjournment MOTION made by Councilmember Olson, second by Councilmember Cocking to adjourn the meeting at 9:06 pm. Ayes: Cocking, Hendrickson, Olson and Zagorski. Nays: None. Absent: Hayden. The motion carried. Respectfully submitted, _____________________________ Kristine A. Luedke, City Clerk Agenda Page 29 ALBERTVILLE CITY COUNCIL DRAFT REGULAR MEETING MINUTES April 3, 2023 – 7 pm Council Chambers Albertville City Hall 1. Call to Order Mayor Hendrickson called the meeting to order at 7 pm. 2. Pledge of Allegiance – Roll Call Present: Mayor Hendrickson, Councilmembers Hayden and Zagorski. Absent: Councilmembers Cocking and Olson Staff Present: Fire Chief Bullen, City Attorney Couri, Finance Director Lannes and City Clerk Luedke. 3. Recognitions – Presentations – Introductions – None 4. Public Forum There was no one present for the public forum. 5. Amendments to the Agenda City Clerk Luedke requested to add item 9D2. under Finance entitled “Purchase Equipment from Schindler Elevator for Card Access System ” and move Item 9G1. under Public Works entitled “2023 Overlay Presentation” to the April 17, 2023, City Council meeting. MOTION made by Councilmember Zagorski, seconded by Councilmember Hayden to approve the April 3, 2023, agenda as amended. Ayes: Hayden, Hendrickson and Zagorski. Nays: None. Absent: Cocking and Olson. The motion carried. 6. Consent Agenda All items under the Consent Agenda are considered to be routine by the City staff and will be enacted by one motion. In the event an item is pulled, it will be discussed in the order it is listed on the Consent Agenda following the approval of the remaining Consent items. Items pulled will be approved by a separate motion. A. Authorize the Monday, April 3, 2023, payment of claims as presented, except bills specifically pulled which are passed by separate motion. The claims listing has been provided to City Council as a separate document and is available for public view at City Hall upon request. B. Approve a revision to the Alcohol and Drug Policy section of the Fire Department’s Standard Operating Policies and Procedures. MOTION made by Councilmember Zagorski, seconded by Councilmember Hayden to approve the April 3, 2023, Consent Agenda as submitted. Ayes: Hayden, Hendrickson and Zagorski. Nays: None. Absent: Cocking and Olson. The motion carried. 7. Public Hearing – None Agenda Page 30 City Council Meeting Draft Minutes Page 2 Regular Meeting of April 3, 2023 8. Wright County Sheriff’s Office – Updates, reports, etc. There were no updates from the Wright County Sheriff’s Office. 9. Department Business A. City Council 1. Committee Updates (STMA Ice Arena, Planning, JPWB, Parks, Fire Board, FYCC, etc.) Councilmember Zagorski provided an update from the Joint Power Water Board meeting which included an informational statement regarding the Xcel Tritium spill in Monticello. He said the communication states there was no evidence to indicate that the leak could affect the JPWB water system. He said the meeting also included a draft Capital Improvement Plan presentation. B. Building – None C. City Clerk – None D. Finance 1. 2023A General Obligation Disposal System Bond Tammy Omdal of Northland Securities, the City’s Financial Consulting firm, was present. She stated the General Obligation Bonds were to be used to finance the Waste Water Treatment facility improvements and the sale of the bonds would be approximately $9,855,000. She reported the estimated interest rate was 4.4% but the exact rate would not be known until the sale. Ms. Omdal said the public bid would be held on the morning of May 15, 2023, and she would be in attendance at the May 15 Council meeting to present the bids. She answered questions from the Council regarding the bidding process. Finance Director Lannes answered questions from the Council regarding the bond process. MOTION made by Councilmember Hayden, seconded by Councilmember Zagorski to accept the Finance Plan for the General Obligation Disposal System Bond Series 2023A. Ayes: Hayden, Hendrickson and Zagorski. Nays: None. Absent: Cocking and Olson. The motion carried. MOTION made by Councilmember Hayden, seconded by Councilmember Zagorski to approve the Municipal Advisory Agreement between the City of Albertville and Northland Securities for the General Obligation Disposal System Bond Series 2023A. Ayes: Hayden, Hendrickson and Zagorski. Nays: None. Absent: Cocking and Olson. The motion carried. MOTION made by Councilmember Zagorski, seconded by Councilmember Hayden to adopt Resolution No. 2023-16 for competitive negotiated sale of approximately $9,855,000 General Obligation Disposal System Bond Series 2023A. Ayes: Hayden, Hendrickson and Zagorski. Nays: None. Absent: Cocking and Olson. The motion carried. MOTION made by Councilmember Zagorski, seconded by Councilmember Hayden to adopt Resolution No. 2023-17 for the issuance of General Obligation Disposal System Bond Series 2023A, covenanting and obligation the City to be bound by and to use the provisions of Minnesota Statues, Section 446A.086 to guarantee the payment of the principal and interest on the bonds. Ayes: Hayden, Hendrickson and Zagorski. Nays: None. Absent: Cocking and Olson. The motion carried. Agenda Page 31 City Council Meeting Draft Minutes Page 3 Regular Meeting of April 3, 2023 MOTION made by Councilmember Hayden, seconded by Councilmember Zagorski to approve the Minnesota Public Facilities Authority Credit Enhancement Program Agreement. Ayes: Hayden, Hendrickson and Zagorski. Nays: None. Absent: Cocking and Olson. The motion carried. 2. Purchase Equipment from Schindler Elevator Card Access Update Finance Director Lannes stated after the last Council meeting, City staff contacted Schindler Elevator and they agreed to strike paragraph 8 pertaining to the indemnify clause. MOTION made by Councilmember Zagorski, seconded by Councilmember Hayden to affirm the approval of Schindler Elevator quote as amended. Ayes: Hayden, Hendrickson and Zagorski. Nays: None. Absent: Cocking and Olson. The motion carried. E. Fire 1. Fire Department Update Fire Chief Bullen reported the Fire Department was moving through hiring process. He said after the initial interview process, there were two conditional job offers. He reported the applicants needed to complete the background check process and other screening before the final offer. Chief Bullen said he is involved in the State Fire Chiefs Association as a Regional Director. He reported the current President has taken another position so the Vice President was moved to President and he was appointed by the Board as Interim Vice President of the Association. He added he had submitted an application for President of the State Fire Chiefs Association. F. Planning and Zoning – None G. Public Works/Engineering 1. 2023 Overlay Presentation of Bids – Item moved to April 17 Council meeting. H. Legal – None I. Administration – None Announcements and/or Upcoming Meetings April 10 STMA Arena Board, 6 pm April 11 Planning Commission, 7 pm April 17 Local Board of Appeals and Equalizations, 6:15 pm April 17 City Council, 7 pm April 24 Joint Powers Water Board, 6 pm Parks Committee, 7 pm May 1 City Council, 7 pm 10. Adjournment MOTION made by Councilmember Zagorski, second by Councilmember Hayden to adjourn the meeting at 7:19 pm. Ayes: Hayden, Hendrickson and Zagorski. Nays: None. Absent: Cocking and Olson. The motion carried. Respectfully submitted, _____________________________ Kristine A. Luedke, City Clerk Agenda Page 32 Mayor and Council Request for Action April 17, 2023 SUBJECT: CONSENT – FINANCE – PAYMENT OF BILLS RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the following: MOTION TO: Authorize the Monday, April 17, 2023, payment of the claims as presented except the bills specifically pulled, which are passed by separate motion. The claims listing has been provided to Council as a separate document. The claims listing is available for public viewing at City Hall upon request. BACKGROUND: The City processes claims on a semi-monthly basis. The bills are approved through their respective departments and administration and passed onto the City Council for approval. KEY ISSUES: • Account codes starting with 810 are STMA Arena Expenses/Vendors (bolded) and key issues will be presented in the claims listing document. POLICY/PRACTICES CONSIDERATIONS: It is the City’s policy to review and approve payables on a semi-monthly basis. FINANCIAL CONSIDERATIONS: City staff has reviewed and recommends approval of payments presented. LEGAL CONSIDERATIONS: The Mayor and Council have the authority to approve all bills pursuant to Minnesota State Law, which requires all bills to be paid in a timely manner, generally within 30 days unless one party determines to dispute the billing. Responsible Person: Tina Lannes, Finance Director Submitted through: Adam Nafstad, City Administrator-PWD Attachment: • List of Claims (under separate cover) Agenda Page 33 Mayor and Council Request for Action April 17, 2023 SUBJECT: CONSENT – FINANCE – AUTHORIZING AND DOCUMENTING INTER- FUND LOANS/ADVANCES FROM THE INDUSTRIAL PARK DEBT SERVICE FUND RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the following: MOTION TO: Adopt Resolution No. 2023-18 authorizing and documenting Inter-Fund Loans to Fund Negative Fund balances. • Inter-Fund Loan from Industrial Park Debt Service Fund (362) to TIF# 17 Old Castle 2015 Fund (417) in the amount of $315,025 to fund the negative balance in the TIF fund. • Inter-Fund Loan Capital Outlay Fund (102) to TIF# 20 Scherer Brothers Fund (420) in the amount of $17,718 to fund the negative balance in the TIF fund. BACKGROUND: Inter-fund loans provide interim financing until the other financing is completed. In some cases, inter-fund loans are the primary source to finance projects that have a very short financing term. An example of this would be carrying assessments for a project for a few years where it is not cost effective to issue new debt. At least annually, City staff and auditors review and recommend inter-fund loans/advances to fund running negative balances so as to remain in compliance with Generally Accepted Accounting Principles (GAAP). POLICY CONSIDERATIONS: It is the Mayor and Council’s policy to review and approve all inter-fund loans/advances. FINANCIAL CONSIDERATIONS: At least annually, the City must fund all negative running balances for Capital Projects, Debt Service or other miscellaneous funds in accordance with GAAP. The inter-fund loan or advance is a loan from a specific fund to the respective negative balance funds at an interest rate equal to the rate of investment earned by the City’s investments. Included in the loan is a financial commitment detailing the source of funds to repay the loan. These inter-fund loans are an inexpensive way to fund some City activities instead of issuing bonds. LEGAL CONSIDERATIONS: The Mayor and Council have the authority to review and direct staff to act regarding all financial matters. Responsible Person: Tina Lannes, Finance Director Submitted Through: Adam Nafstad, City Administrator–PWD Attachment: • Resolution No. 2023-18 Agenda Page 34 CITY OF ALBERTVILLE COUNTY OF WRIGHT STATE OF MINNESOTA RESOLUTION NO. 2023-18 A RESOLUTION AUTHORIZING AND DOCUMENTING INTER-FUND LOAN TO FUND NEGATIVE FUND BALANCES WHEREAS, an interfund loan is hereby established in the amount of $332,742 with funds to be allocated into the following: Fund 417 TIF#17 Old Castle $315,025 Fund 420 TIF#20 Scherer Brothers $ 17,718 NOW, THEREFORE, BE IT RESOLVED by the Albertville City Council to approve an inter-fund loan from Fund 362 of $315,025 effective December 31, 2022, at an interest rate of 4%. Adopted by the City Council of the City of Albertville on this 17th day of April 2023. Jillian Hendrickson, Mayor ATTEST: Kristine A. Luedke, City Clerk Agenda Page 35 Mayor and Council Request for Action April 17, 2023 SUBJECT: CONSENT – FINANCE – AUTHORIZING TRANSFER OF FUNDS RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the following resolution: MOTION TO: Adopt Resolution No. 2023-19 authorizing the Transfer of Funds. • Transfer $271,670.00 from General Fund No. 101 to Fund 102 Capital Outlay to reduce the general fund balance to 60% of 2023 budgeted expenses; and • Transfer $438,042.40 from Sewer Access Fund No. 204 to Fund 601 Sewer Fund for annual bond payments; and • Transfer $15,037.60 from Water Access Fund No. 206 to Fund 602 Water Fund for annual bond payments. BACKGROUND: City staff and auditors annually review and recommend transfer of funds for designated purposes, bond payments, to close funds, or to fund a negative balance. POLICY CONSIDERATIONS: It is the Mayor and Council’s policy to review and approve all fund transfers. FINANCIAL CONSIDERATIONS: Plan funding options on continuing and new projects. Responsible Person: Tina Lannes, Finance Director Submitted Through: Adam Nafstad, City Administrator-PWD Attachment: • Resolution No. 2023-19 Agenda Page 36 CITY OF ALBERTVILLE COUNTY OF WRIGHT STATE OF MINNESOTA RESOLUTION NO. 2023-19 A RESOLUTION TO TRANSFER FUNDS WHEREAS, the Albertville City Council has reviewed its annual audit. NOW, THEREFORE, BE IT RESOLVED by the Albertville City Council that the following actions are implemented: Transfer $271,670.00 from General Fund No. 101 to Fund 102 Capital Outlay to reduce the general fund balance to 60% of 2023 budgeted expenses; and Transfer $438,042.40 from Sewer Access Fund No. 204 to Fund 601 Sewer Fund for annual bond payments; and Transfer $15,037.60 from Water Access Fund No. 206 to Fund 602 Water Fund for annual bond payments. Adopted by the City Council of the City of Albertville on this 17th day of April 2023. ____________________________ Jillian Hendrickson, Mayor ATTEST: Kristine A. Luedke, City Clerk Agenda Page 37 Mayor and Council Communication April 17, 2023 SUBJECT: CONSENT – FINANCE – ACCOUNTS RECEIVABLE REPORT ACCOUNTS RECEIVABLE: Total accounts receivable outstanding through March 28, 2023, is $102,350.34. The percentage of the total due based on the aging report is as follows: 0-30 days outstanding $88,515.20 86.48% 30-60 days outstanding $ 7,181.39 7.02% 60-90 days outstanding $ 1,292.64 1.26% Over 90 days outstanding $ 5,361.11 5.24% PRACTICES/POLICY CONSIDERATIONS: The Mayor and Council review quarterly financial reports. FINANCIAL CONSIDERATIONS: There are no financial considerations at this time. LEGAL CONSIDERATIONS: The Mayor and Council have the authority to review and direct staff to take action regarding all financial matters. Responsible Person: Tina Lannes, Finance Director Submitted Through: Adam Nafstad, City Administrator-PWD Attachment: • Accounts Receivable Report Agenda Page 38 Mayor and Council Communication – April 17, 2023 Finance – Accounts Receivable Report Page 2 of 3 Vendor Amount Due 0-30 Days 30-60 days 60-90 days 90 days & Over Albertville Body Shop $350.00 $350.00 Albertville Leased HS Assoc III $295.00 $140.00 $155.00 Albertville Townhomes LP $295.00 $140.00 $155.00 Bistodeau, Tony $4.12 $0.03 $0.03 $0.03 $4.03 Black Gold Properties LLC $295.00 $140.00 $155.00 Boss Homes LLC $140.00 $140.00 Culver's Restaurant $306.92 $306.92 Degreeff, Steve $295.00 $140.00 $155.00 Erickson, Lisa $215.00 $215.00 Hager, Jeremy $295.00 $140.00 $155.00 Hamilton, Luke $603.79 $142.54 $156.25 $155.00 $150.00 Herbst, Cline & Diane $295.00 $140.00 $155.00 Hockey Finder $1,224.08 $1,224.08 HPS Borrower 2018-1 MS LLC $295.00 $140.00 $155.00 Huber, Becky $603.79 $142.54 $156.25 $155.00 $150.00 IH2 Property Illinois $295.00 $140.00 $155.00 IH3 Property Minnesota LP $295.00 $140.00 $155.00 Jelinek, Joseph $140.00 $140.00 JKZ Holding, LLC $1,625.84 $1,625.84 JPM Properties, LLC $295.00 $140.00 $155.00 Kalahar, Karl $295.00 $140.00 $155.00 Kalland Avenue Properties LLC $140.00 $140.00 KMC Dance $350.00 $350.00 Lil Explorers Properties $101.29 $3.01 $3.01 $3.01 $92.26 Liu, Andy $295.00 $140.00 $155.00 Lynch, Dana $140.00 $140.00 Maeyaert, Chuck $7,458.75 $430.00 $2,982.50 $146.25 $3,900.00 Moen, Kris $140.00 $140.00 Muehring, Natalie $295.00 $140.00 $155.00 New Direction IRA, Inc $590.00 $280.00 $310.00 NJ Properties, LLC $2,211.89 $1,386.89 $825.00 Nygaard, Keith $295.00 $140.00 $155.00 Nystrom, Joel $140.00 $140.00 O'Brien, Rebecca $295.00 $140.00 $155.00 OJH Properties LLC $140.00 $140.00 On the Level Rentals $295.00 $140.00 $155.00 Rooker, Chris $295.00 $140.00 $155.00 SFR Acquisitions 2 LLC $295.00 $140.00 $155.00 SFR II Borrower 2021-3 LLC $295.00 $140.00 $155.00 Simon Property Group, Inc $206.68 $1.67 $1.67 $1.67 $201.67 Agenda Page 39 Mayor and Council Communication – April 17, 2023 Finance – Accounts Receivable Report Page 3 of 3 Skinner, Christopher $295.00 $140.00 $155.00 Smith, Julia $295.00 $140.00 $155.00 State of MN Tax Forfeit $883.19 $6.68 $6.68 $6.68 $863.15 STMAYHA $77,850.00 $77,850.00 Tessendorf Properties LLC $295.00 $140.00 $155.00 Wick, Jon $295.00 $140.00 $155.00 Total $102,350.34 $88,515.20 $7,181.39 $1,292.64 $5,361.11 Agenda Page 40 Mayor and Council Communication April 17, 2023 SUBJECT: CONSENT - FINANCE – 1ST QUARTER BUDGET TO ACTUAL REPORT – UN-AUDITED 1st QUARTER BUDGET TO ACTUAL: Attached are the 1st Quarter 2023 un-audited General Fund summaries of revenues and expenditures. Revenues are expected to be at 12.53%. Expenses are expected to be at 19.79%. This summary shows operating revenues are at 12.50% and operating expenses are at 21.18%. VARIANCES: Revenue: • Liquor Licenses - renewal due April • Fire Protection Contract Charges – includes $117,190 from 4th quarter 2022 and $260,300 for 1st half 2023 Responsible Person: Tina Lannes, Finance Director Submitted Through: Adam Nafstad, City Administrator-PWD Attachment: • 2023 Budget to Actual Agenda Page 41 Mayor and Council Communication – April 17, 2023 Finance – 1st Quarter Report Page 2 of 3 2023 Council Update General Fund Operations General Fund Revenue: 2023 Budget 2023 Actual 03/28/23 Ytd % Budget 31010 Current Ad Valorem Taxes 2,519,337 0 0.00% 32000 Licenses & Permits 30,500 6,635 21.75% 32110 Liquor Licenses 30,000 29,970 99.90% 32150 Sign Permits 2,500 0 0.00% 32210 Building Permits 200,000 33,032 16.52% 33401 LGA Revenue expected 50,391 0 0.00% 33405 Police Aid 45,000 0 0.00% 33406 Fire Aid 100,000 0 0.00% 33422 Other State Aid Grants 700 0 0.00% 33423 Municipal Maintence 11,000 5,768 52.43% 34000 Charges for Services 20,000 813 4.06% 34001 Administrative Fee 1,500 0 0.00% 34005 Engineering As Built Fee 3,000 0 0.00% 34101 Leases - City Property 31,000 7,050 0.00% 34103 Zoning & Subdivision Fees 2,500 550 22.00% 34104 Plan Check Fee 80,000 7,536 9.42% 34107 Title Searches 2,500 695 27.80% 34112 Electric Franchise Fee 128,000 402 0.31% 34113 Franchise Fee - Cable 60,000 15,600 26.00% 34202 Fire Protection Contract Charges 520,602 377,491 72.51% 34780 Rental Fees 15,000 4,819 32.13% 34950 Other Revenues 15,000 7,788 51.92% 34110 Arena 14,654 3,663 25.00% 36210 Interest Earnings 10,000 0 0.00% General Fund Reserves 120,250 0 0.00% Total Revenues 4,013,434 501,811 12.50% Agenda Page 42 Mayor and Council Communication – April 17, 2023 Finance – 1st Quarter Report Page 3 of 3 General Fund Department Expenditures: 2023 Budget 2023 Actual 03/28/23 Ytd % Budget 41000 General Government 65,000 17,452 26.85% 41100 Council 57,428 9,955 17.33% 41300 Combined Administrator/Engineer 190,554 43,686 22.93% 41400 City Clerk 153,061 34,441 22.50% 41410 Elections 27,000 1,200 4.44% 41500 Finance 133,361 27,603 20.70% 41550 City Assessor 48,000 0 0.00% 41600 City Attorney 30,000 6,450 21.50% 41700 City Engineer 35,000 512 1.46% 41800 Economic Development 25,000 0 0.00% 41910 Planning & Zoning 56,507 8,825 15.62% 41940 City Hall 166,354 39,347 23.65% 42000 Fire Department 720,524 172,974 24.01% 42110 Police 949,913 147,764 15.56% 42400 Building Inspection 294,595 67,774 23.01% 42700 Animal Control 12,000 1,568 13.07% 43100 Public Works - Streets 423,700 128,243 30.27% 43160 Electric street lights 101,200 22,272 22.01% 45000 Culture & Recreation 88,346 21,296 24.10% 45100 Parks & Recreation 435,891 98,490 22.60% Total Expenditures 4,013,434 849,854 21.18% 2023 Council Update Capital Fund Capital Reserve Fund Revenue: 2023 Budget 2023 Actual 03/28/23 Ytd % Budget 102- 31010 Capital Levy 1,601,861 0.00% Total Revenues 1,601,861 0 0.00% 2023 Council Update Capital Fund Capital Reserve Fund Expenditures: 2023 Budget 2023 Actual 03/28/23 Ytd % Budget 102 Capital Expenditures 1,601,861 287,674 17.96% Total Expenditures 1,601,861 287,674 17.96% Agenda Page 43 Mayor and Council Request for Action April 17, 2023 SUBJECT: CONSENT – CITY CLERK – ALBERTILLE LIONS ON-SALE TEMPORARY LIQUOR LICENSE APPLICATION RECOMMENDATION: It is respectfully requested that the Mayor and City Council consider the following: MOTION TO: Approve an On-Sale Temporary Liquor License for the Albertville Lions for June 9 through June 11, 2023 for the 2023 Friendly City Days Festival event. BACKGROUND: The Albertville Lions has submitted an application for a temporary on-sale liquor license for this year’s annual Albertville Friendly City Days festival. KEY ISSUES: • The Albertville Lions have submitted a temporary liquor license application. • The organization has submitted the appropriate liquor liability coverage for the event. • The Albertville Lions has submitted the $100 fee for the event. FINANCIAL CONSIDERATIONS: There is minimal financial revenue collected from the applicants for temporary liquor licensing. LEGAL CONSIDERATIONS: The Mayor and City Council have the authority to review and approve or deny any liquor license. Responsible Person: Kris Luedke, City Clerk Submitted through: Adam Nafstad, City Administrator-PWD Attachment: • Temporary Liquor License applications is on file in the City Clerk’s Office Agenda Page 44 Mayor and Council Request for Action April 17, 2023 SUBJECT: CONSENT – CITY CLERK – CHURCH OF ST. ALBERT ON-SALE TEMPORARY LIQUOR LICENSE AND LAWFUL GAMBLING PERMIT RECOMMENDATION: It is respectfully requested that the Mayor and City Council consider the following: MOTION TO: Approve an On-sale Temporary Liquor License and Lawful Gambling Permit for the Church of St. Albert’s Casino Night fundraiser to be located at St. Albert Parish Center, 11458 57th Street NE on June 9, 2023. BACKGROUND: The Church of St. Albert has applied for an on-sale temporary liquor license and lawful gambling permit for their casino night church fundraiser on June 9, 2023, to be located at the St. Albert Parish Center, 11458 57th Street NE, Albertville. KEY ISSUES: • The Church of St. Albert has applied for an on-sale temporary liquor license and lawful gambling permit. • The organization is requesting to serve during their Casino Night fundraiser event on June 9, 2023, from 6 pm to 10 pm. • The Church of St. Albert is a qualifying non-profit organization. • The Church has submitted a certificate of liquor liability insurance and paid the $100 temporary liquor license fee. FINANCIAL CONSIDERATIONS: There is minimal financial revenue collected from the applicant for the liquor licensing. There is no financial revenue collected for a lawful gambling permit. LEGAL CONSIDERATIONS: The Mayor and City Council have the authority to review and approve or deny any license or permit. Responsible Person: Kris Luedke, City Clerk Submitted through: Adam Nafstad, City Administrator-PWD Attachments: • Temporary Liquor License and Lawful Gambling Permit applicationS are on file in the City Clerk’s Office Agenda Page 45 Mayor and Council Request for Action April 17, 2023 SUBJECT: CITY CLERK – VILLA BAR AND GRILL MAJOR LIVE OUTDOOR MUSIC PERMIT RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the following: MOTION TO: Approve a Major Live Outdoor Music Permit for the Villa Bar and Grill located at 11935 59th Place NE for Saturday, May 6, 2023. BACKGROUND: The Villa Bar and Grill has applied for a Major Live Outdoor Music Permit for an event to be held at 11935 59th Place NE on Saturday, May 6, 2023 for 7 pm to 11 pm. One of the requirements of a Major Temporary Outdoor Music Permit is that the music event shall be held between May 15th and October 15th. The Villa Bar and Grill has been sold and will be closing shortly, therefore, the applicant has requested an outdoor music permit for May 6 for a customer appreciation event. KEY ISSUES: • The applicant has submitted a site plan. • For the event on Saturday, May 6, the music will be played from 7 pm to 11 pm. • The applicant has indicated they will abide by the noise requirements. • Villa Bar and Grill has submitted the $50 fee for the event. POLICY/PRACTICES CONSIDERATIONS: The Mayor and City Council have the authority to approve or deny any Outdoor Music Permit. FINANCIAL CONSIDERATIONS: There is minimal financial revenue collected from the applicant for the music permit. Responsible Person: Kris Luedke, City Clerk Submitted Through: Adam Nafstad, City Administrator-PWD Attachments: • Temporary Outdoor Music Application on file in the City Clerk’s office. • Site Plan Agenda Page 46 Agenda Page 47 Mayor and Council Request for Action April 17, 2023 SUBJECT: PUBLIC WORKS/ENGINEERING – 2023 STREET IMPROVEMENTS RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the following motion: MOTION TO: Adopt Resolution No. 2023-20 Accepting the Low Bid for 2023 Street Improvements. BACKGROUND: The proposed improvement project was advertised and on March 15, 2023, bids for the improvements were opened. A total of seven (7) bids were received with proposals ranging from $568,385.80 to $657,972.00, as shown on the attached Bid Tab. The following elements, together with related work, are included in the project: Street Overlay – The planned street segments identified on the attached will be surfaced milled and paved with 2” of bituminous wear course. Miscellaneous – The project will also include spot curb repair, pavement milling, utility adjustments, boulevard/yard grading, and turf restoration. KEY ISSUES: • Low Bid for the project is $568,385.80. • Low Bid received by Oman Contracting, Inc. • Project area is consistent with 5-year Capital Street Plan. FINANCIAL CONSIDERATIONS: The proposed project will be funded through multiple funds including the 2023 streets budget, and capital reserves. The low bid amount is for $568,385.80. These figures do not include the overhead costs associated with construction administration, inspection and testing. Overhead and construction contingencies are estimated to be approximately 5% of the construction amount. LEGAL CONSIDERATIONS: The Mayor and Council possess the authority to authorize municipal improvements, and to accept or reject bids for municipal improvements. Submitted Through: Adam Nafstad, City Administrator-PWD Attached: • Resolution No. 2023-20 • Bid Abstract • Plan Title Sheet On file with the Clerk: Construction Plans and Specifications Agenda Page 48 CITY OF ALBERTVILLE COUNTY OF WRIGHT STATE OF MINNESOTA RESOLUTION NO. 2023-20 A RESOLUTION ACCEPTING LOW BID FOR THE 2023 STREET IMPROVEMENTS WHEREAS, plans and specifications for street oeverly, utility and other related municipal improvements to certain city streets have been prepared by Bolton & Menk, Inc. and such plans and specification have been presented to the Albertville City Council for approval; and WHEREAS, pursuant to an advertisement for bids for the proposed improvements, bids were received, opened and tabulated; and WHEREAS, it appears that Omann Contracting, Inc. is the lowest responsible bidder. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Albertville, Minnesota, as follows: 1. The bid of Omann Contracting, Inc., said “Low Bidder”, in the amount of $568,385.80 for the construction of said improvements in accordance with the plans and specifications and advertisement for bids is the lowest responsible bid. 2. Said bid of said Low Bidder is accepted. 3. The City Administrator and City Clerk are hereby authorized and directed to enter into a contract with said “Low Bidder” for the construction of said improvements for and on behalf of the City of Albertville. Adopted by the City Council of the City of Albertville on this 17th day of April 2023. Jillian Hendrickson, Mayor ATTEST: Kristine A. Luedke, City Clerk Agenda Page 49 ABSTRACT OF BIDS 2023 STREET IMPROVEMENTS CITY OF ALBERTVILLE, MINNESOTA BMI PROJECT NO. 0C1.128371 1 2 3 4 5 6 7 ITEM APPROX.UNIT UNIT UNIT UNIT UNIT UNIT UNIT NO.BID ITEM QUAN.UNIT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT 1 MOBILIZATION 1 LS $4,000.00 $4,000.00 $17,600.00 $17,600.00 $18,630.00 $18,630.00 $29,264.49 $29,264.49 $23,000.00 $23,000.00 $21,000.00 $21,000.00 $21,300.00 $21,300.00 2 TRAFFIC CONTROL 1 LS $3,000.00 $3,000.00 $3,740.00 $3,740.00 $2,016.23 $2,016.23 $2,020.00 $2,020.00 $5,000.00 $5,000.00 $2,100.00 $2,100.00 $3,000.00 $3,000.00 3 COMMON EXCAVATION PATCHING (CV) 200 CY $19.23 $3,846.00 $49.50 $9,900.00 $34.88 $6,976.00 $43.37 $8,674.00 $23.00 $4,600.00 $48.00 $9,600.00 $45.30 $9,060.00 4 CLASS 5 AGGREGATE BASE 160 TON $23.12 $3,699.20 $41.80 $6,688.00 $34.69 $5,550.40 $35.07 $5,611.20 $22.00 $3,520.00 $37.00 $5,920.00 $51.00 $8,160.00 5 MILL BITUMINOUS PAVEMENT ( THICKNESS VARIES)41,500 SY $1.08 $44,820.00 $1.43 $59,345.00 $1.64 $68,060.00 $1.68 $69,720.00 $1.80 $74,700.00 $1.70 $70,550.00 $2.00 $83,000.00 6 TYPE SP 12.5 NON-WEARING COURSE MIX (2,B) (PATCHING)120 TON $108.20 $12,984.00 $105.40 $12,648.00 $151.07 $18,128.40 $116.07 $13,928.40 $82.00 $9,840.00 $128.00 $15,360.00 $160.00 $19,200.00 7 TYPE SP 9.5 WEARING COURSE MIX (2,B) (DRIVEWAYS/TRAIL)10 TON $195.00 $1,950.00 $109.50 $1,095.00 $315.80 $3,158.00 $203.55 $2,035.50 $112.00 $1,120.00 $186.00 $1,860.00 $215.00 $2,150.00 8 TYPE SP 9.5 WEARING COURSE MIX (2,B) 5,100 TON $76.79 $391,629.00 $70.75 $360,825.00 $70.50 $359,550.00 $67.11 $342,261.00 $72.65 $370,515.00 $73.30 $373,830.00 $77.00 $392,700.00 9 TYPE SP 9.5 WEARING COURSE MIX (2,B) (PARKING LOT)200 TON $90.95 $18,190.00 $73.80 $14,760.00 $89.84 $17,968.00 $76.62 $15,324.00 $81.00 $16,200.00 $91.50 $18,300.00 $100.00 $20,000.00 10 BITUMINOUS SURFACE CRACK REPAIR 600 LF $5.50 $3,300.00 $8.80 $5,280.00 $17.05 $10,230.00 $2.95 $1,770.00 $3.50 $2,100.00 $9.25 $5,550.00 $15.35 $9,210.00 11 ADJUST FRAME & RING CASTING 15 EACH $658.00 $9,870.00 $900.00 $13,500.00 $700.00 $10,500.00 $1,040.99 $15,614.85 $850.00 $12,750.00 $725.00 $10,875.00 $843.60 $12,654.00 12 ADJUST CATCH BASIN 12 EACH $195.00 $2,340.00 $440.00 $5,280.00 $350.00 $4,200.00 $286.30 $3,435.60 $475.00 $5,700.00 $325.00 $3,900.00 $130.00 $1,560.00 13 MANHOLE RISER RING 25 EACH $275.00 $6,875.00 $290.40 $7,260.00 $325.00 $8,125.00 $245.61 $6,140.25 $350.00 $8,750.00 $255.00 $6,375.00 $272.00 $6,800.00 14 VALVE BOX RISER RING 15 EACH $45.00 $675.00 $77.00 $1,155.00 $150.00 $2,250.00 $55.61 $834.15 $250.00 $3,750.00 $75.00 $1,125.00 $70.00 $1,050.00 15 ADJUST GATE VALVE 6 EACH $437.50 $2,625.00 $550.00 $3,300.00 $347.00 $2,082.00 $519.57 $3,117.42 $600.00 $3,600.00 $575.00 $3,450.00 $426.00 $2,556.00 16 INLET PROTECTION 56 EACH $110.00 $6,160.00 $110.00 $6,160.00 $161.19 $9,026.64 $237.74 $13,313.44 $150.00 $8,400.00 $110.00 $6,160.00 $170.00 $9,520.00 17 REMOVE AND DISPOSE CONCRETE CURB (ANY TYPE)1,320 LF $4.68 $6,177.60 $7.70 $10,164.00 $5.48 $7,233.60 $14.80 $19,536.00 $8.00 $10,560.00 $12.25 $16,170.00 $7.05 $9,306.00 18 REMOVE AND DISPOSE CONCRETE (ANY THICKNESS)250 SF $2.75 $687.50 $4.95 $1,237.50 $2.55 $637.50 $3.88 $970.00 $7.00 $1,750.00 $2.50 $625.00 $5.90 $1,475.00 19 B618 CONCRETE CURB 320 LF $25.80 $8,256.00 $33.00 $10,560.00 $25.15 $8,048.00 $25.63 $8,201.60 $28.00 $8,960.00 $27.50 $8,800.00 $25.00 $8,000.00 20 SURMOUNTABLE CONCRETE CURB 1,000 LF $25.80 $25,800.00 $28.60 $28,600.00 $25.14 $25,140.00 $25.63 $25,630.00 $29.00 $29,000.00 $28.50 $28,500.00 $25.00 $25,000.00 21 7" CONCRETE (DRAINAGE PAN)150 SF $9.29 $1,393.50 $20.90 $3,135.00 $9.09 $1,363.50 $10.17 $1,525.50 $9.00 $1,350.00 $10.00 $1,500.00 $9.00 $1,350.00 22 6" CONCRETE 100 SF $12.38 $1,238.00 $13.75 $1,375.00 $12.09 $1,209.00 $13.71 $1,371.00 $11.00 $1,100.00 $12.00 $1,200.00 $12.00 $1,200.00 23 4-INCH SOLID STRIPE 930 LF $0.60 $558.00 $1.10 $1,023.00 $1.00 $930.00 $1.01 $939.30 $0.60 $558.00 $1.05 $976.50 $1.00 $930.00 24 PAVEMENT MARKING SYMBOL (HANDICAP)2 EACH $31.00 $62.00 $115.50 $231.00 $105.50 $211.00 $106.05 $212.10 $30.00 $60.00 $110.00 $220.00 $105.50 $211.00 25 LANDSCAPING ALLOWANCE 1 ALLOW $3,000.00 $3,000.00 $3,000.00 $3,000.00 $3,000.00 $3,000.00 $3,000.00 $3,000.00 $3,000.00 $3,000.00 $3,000.00 $3,000.00 $3,000.00 $3,000.00 26 MNDOT 25-151 WITH HYDRO MULCH (INCLUDING TOPSOIL)300 SY $17.50 $5,250.00 $11.00 $3,300.00 $9.98 $2,994.00 $22.22 $6,666.00 $32.50 $9,750.00 $12.00 $3,600.00 $18.60 $5,580.00 TOTAL BID:$568,385.80 $591,161.50 $597,217.27 $601,115.80 $619,633.00 $620,546.50 $657,972.00 NOTES: (CV) COMPACTED VOLUME DENOTES ERROR ON ORIGINAL BID DuininckOmann Contracting Asphalt Surface Technologies MN Paving & MaterialsPark Construction Knife River Valley Paving H:\ALBT\0C1128371\6_Plans-Specs\C_Bids Received\128371 Bid Abstract.xls Page 1Agenda Page 50 CSAH 18 (50TH ST)MACIVER AVE.BU R L I N G T O N N O R T H E R N R A I L R O A D BARTHEL IND DRLAKE E DRI N T E R S T A T E 9 4 SWAMP LAKE CSAH 18 LAKETOWNE LYNNMERE LNKAIT L IN AVEKALLAND CTKALI CTKALENDA CTKALENDA CTKALENDA AVE64T H W A Y 64T H L N N E CSAH 37 KADLER AVEDR NE KARST O N 63RD ST KARSTON AVE61ST ST NE 61ST ST NE KARSTON AVEKARSTON CT CIRKARSTON AVEKAR S T O N 53RD ST KAGAN AVEKAHL AVE 52ND ST 52ND ST 51ST CT 51S T S T 50TH C T KALI AVEKAHL AVEKAHL AVEKAHLER CTKALI AVE KAGAN AVEK A I S E R A V E 49TH ST KAHLER BAY49TH STKAISER AVEAVEKALENDAKAMA LNKASSEL AVE48TH ST 49TH CT49TH ST CSA H 1 8 JA S O N A V E N E JA S O N L NJASON CTKAHLERAV E KARSTON 56TH ST NE 57TH ST 58TH ST KALENDA DRDRKALENDA53RD STKAHLER DR62ND ST KAHLER CIR KAISER LN CS A H 3 7 KALLAND DRLANEKALENDAKAISER CIRK A L L A N D D R KALLAND CIRKALLAND AVEKALLAND AVEKANTAR CT KALI AVEKALLAND AVEKYLER AVE61ST ST NE LACHMAN AVE60TH ST NE 57TH ST NE LACENTRE AVE54 1/2TH ST LACHMAN AVELACHMAN CIR 53RD ST NE 54TH PL54TH ST 54 1/2TH ST NE LAMBERT AVELAMBERT AVELAMBERT AVECSAH 19CSAH 19INT E R S T A T E 9 4 LA BEAUX AVEW LAKETOWNE DR TOW N E V I E W LAKE SHORE DR ELAKE SHORE DR WMACIVER AVE62ND S T 62ND S T INTERSTATE 9 4 CS A H 3 7 LAMONT AVE60TH ST LANDER AVEMAIN AVE59TH ST LARGE AVEBA R T H E L I N D U S T R I A L D R LANDER AVE53RD CTMAIN AVE56TH ST LARGE AVELANNON CIRLAKE AVELANNON AVE57T H S T 55TH ST 55TH CIR54TH CIR54TH ST NE 55TH ST 54TH ST LANNON AVELARABEE CIR LAS A L L E C I R L A N S I N G C I R AVELANSINGLOCUST CT CSAH 37/60TH ST MACKENZIE AVE59TH CIR 58TH ST B A R T H E L I N D D R 53RD S T 52ND S T MARLOWE AVEMACKENZIE AVE62ND STSCHOOL LAKE HUNTERS LAKE 64TH ST 65T H S T KARMEN AVE61ST PLACEKAHL AVE63RD ST 62ND ST MAIN AVE52ND ST53RD CIRLAKE AVE53RD ST 51ST ST WINTER PARK 2638 SHADOW LANE, SUITE 200 CHASKA, MINNESOTA 55318 Phone: (952) 448-8838 Email: Chaska@bolton-menk.com www.bolton-menk.comR DATELIC. NO. I HEREBY CERTIFY THAT THIS PLAN, SPECIFICATION, OR REPORT WAS PREPARED BY ME OR UNDER MY DIRECT SUPERVISION AND THAT I AM A DULY LICENSED PROFESSIONAL ENGINEER UNDER THE LAWS OF THE STATE OF MINNESOTA. JEFFREY WEYANDT 41342 MM/DD/YYYY SHEET Bolton & Menk, Inc. 2023, All Rights ReservedcH:\ALBT\0C1128371\CAD\C3D\128371G001.dwg 1/11/2023 2:20:56 PMDESIGNED DRAWN CHECKED CLIENT PROJ. NO. ISSUED FOR DATENO. OF CITY OF ALBERTVILLE, MINNESOTA 2023 STREET IMPROVEMENTS JJW DDS JJW 0C1.128371 14 NOTE: EXISTING UTILITY INFORMATION SHOWN ON THIS PLAN HAS BEEN PROVIDED BY THE UTILITY OWNER. THE CONTRACTOR SHALL FIELD VERIFY EXACT LOCATIONS PRIOR TO COMMENCING CONSTRUCTION AS REQUIRED BY STATE LAW. NOTIFY GOPHER STATE ONE CALL, 1-800-252-1166 OR 651-454-0002. THE SUBSURFACE UTILITY INFORMATION IN THIS PLAN IS UTILITY QUALITY LEVEL D UNLESS OTHERWISE NOTED. THIS UTILITY LEVEL WAS DETERMINED ACCORDING TO THE GUIDELINES OF CI/ASCE 38-02, ENTITLED "STANDARD GUIDELINES FOR THE COLLECTION AND DEPICTION OF EXISTING SUBSURFACE UTILITY DATA." PROJECT LIMITS MAP LEGEND SHEET NUMBER SHEET TITLE GENERAL 1 TITLE SHEET 2 GENERAL NOTES 3 DETAILS 4 64TH STREET NE 5 62ND STREET NE 6 62ND STREET NE 7 KARMEN AVENUE NE & 61ST PLACE NE 8 KAHL AVENUE NE 9 KAITLIN AVENUE NE & WINTER PARK PARKING LOT 10 KAHLER DRIVE NE & KAHLER CIRCLE 11 53RD STREET NE 12 53RD CIRCLE NE & LAKE AVENUE NE 13 52ND STREET NE 14 51ST STREET NE THIS PLAN SET CONTAINS 14 SHEETS. FEETSCALE 0 1200600 MAP OF THE CITY OF ALBERTVILLE WRIGHT COUNTY, MN CITY OF ALBERTVILLE CONSTRUCTION PLANS FOR 2023 STREET IMPROVEMENTS MONTH, 2023 R TITLE SHEET 1 PROJECT LOCATION PROJECT LOCATION Agenda Page 51 Mayor and Council Request for Action April 17, 2023 SUBJECT: UTILITY DEPARTMENT – PURCHASE OF 2024 GMC SIERRA 2500 4WD REGULAR CAB RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the following motion: MOTION TO: Approve the purchase of a 2024 GMC Sierra 2500 4X4 regular cab from North Country GM of Hibbing in the amount of $45,226.04. State Bid Contract #188747. BACKGROUND: This is a programed replacement of the 2008 Chevrolet 2500 4wd Utilities truck. This is a not to exceed price. There is no guarantee that the truck will be ordered. The Utilities Department would like to be prepared for when the orders are available. Using the Minnesota State Bid system also satisfies our need to get multiple quotes. The Utilities Department would like to purchase a utility box for this truck. With the uncertainty of the purchase, Staff recommends waiting until a delivery date for the truck is received. KEY ISSUES: • The proposed purchase will replace the 2008 Chevrolet 2500 4wd Utilities truck. • The price is based on Minnesota State Contract Pricing. • Staff would like to purchase a utility box for the truck once the delivery date of the truck is received. POLICY CONSIDERATIONS: It is the Mayor and Council’s policy to review and approve the purchases of the Utilities Department. FINANCIAL CONSIDERATIONS: The purchase of the truck and box will be paid with ARPA funds, which is consist with the planned use of funds. LEGAL CONSIDERATIONS: The Mayor and Council have the authority to approve the purchases for the Utilities Department. Responsible Person: John Middendorf, Utilities Superintendent Submitted Through: Adam Nafstad, City Administrator-PWD Attachment: • Quote from North County GMC Agenda Page 52 QUOTATION BOB O'HARA CONTRACT # 188747 218-349-8955 EST DELIVERY TIME rwohara01@aol.com 90 ‐ 120 ARO GTR14 BASE MODEL 2024 GMC SIERRA 2500 TK20903 44,524.20$ 4X4 REG CAB w/8 FT BOX   GVW 10,500   ADDED OPTIONS 6.6L V8 GASOLINE L8T X STD  10 SPEED AUTO MYD X STD 3.73:1 AXLE RATIO GT4 X STD 8,703.20                                          Engine, Duramax 6.6L Turbo-Diesel V8 B20-Diesel compatible, (445 hp [332 kW] @ 2800 rpm, 910 lb-ft of torque [1220 Nm] @ 1600 rpm) (Requires (JL1) trailer brake controller. Regular Cab model requires (ZLQ) WT Fleet Convenience Package or (PCV) WT Convenience Package.) LSP ‐ INCL w/Diesel Transmission, Allison 10-speed automatic (Included and only available with (L5P) Duramax 6.6L Turbo-Diesel V8 engine MGM ‐ AIR CONDITIONING FRT STD STD CHROME BUMPERS  X STD (1,016.20)                                         Pickup bed, delete includes capped fuel fill, (SFW) Back-up alarm calibration, (9J4) rear bumper delete, (9L3) spare tire delete and spare tire carrier delete. (Requires long bed model and 17" or 18" wheels.) *CREDIT* ZW9 X ‐$1,016.20 334.40                                             Spare Tire & Wheel to match when ordering box delete only ZXT  ‐ 64.24                                                Rear Camera Kit Kit includes camera, fixed position bracket & 19 ft cable with attachment clips. Rear camera radio calibration provided from the factory. Camera Std w/ PU Box 5N5 X $64.24 1,232.00                                           Fleet Convenience Package includes (AQQ) Remote Keyless Entry, (K34) cruise control, (QT5) EZ Lift power lock and release tailgate and (DBG) outside power-adjustable vertical trailering with heated upper glass; also includes (AXG) power windows, express up/down driver, (AED) power windows, express down passenger and (AU3) power door locks (Not available with (PCI) Convenience Package. Note: (DBG) outside power- adjustable vertical trailering with heated upper glass can be upgraded to (DWI) trailer mirrors.) ZLQ ‐ 176.00                                             LT265/70R-17E ALL TERRAIN QXT X $176.00 182.00                                             LT275/70R-18E TRACTION TIRES QF6 ‐ 273.00                                             18" STEEL WHEELS (req w/QF6)PYT  ‐ 308.00                                             Wheels, 17" (43.2 cm) machined aluminum PYQ   ‐ 88.00                                               BLOCK HEATER K05 X $88.00 242.00                                             BRAKE CONTROLLER JL1 X $242.00 264.00                                             PLOW PREP PKG VYU X $264.00 158.40                                             MOLDED MUD FLAPS VQK  ‐ 660.00                                             BLACK ASSIST STEPS VXJ  ‐ 479.00                                             SPRAY BEDLINER CGN  ‐ 176.00                                             DASH SWITCH AUTO TRAC 4X4 NQH  ‐ 118.80                                             AUX BATTERY K4B X $118.80 198.00                                             120 VOLT OUTLET IN CAB AND BOX KC9 X $198.00 132.00                                             UPFITTER SWITCHED (kit shipped loose, req additional upfitter wiring)9L7 X $132.00 48.40                                               ROOF MARKER LIGHTS U01  ‐ 633.60                                             CAMPER MIRRORS AUTO DIMMIN DW1  ‐ 198.00                                             REAR WINDOW DEFROSTER C49  ‐ 39.60                                               2 ADDITIONAL KEYS 5H1 121.40                                             BACKUP ALARM 8S3 ‐ 477.00                                             REMOTE START DLR1  ‐ 177.00                                            ADDITIONAL KEY/FOB COMB EA 0 -$ EXT COLOR NORTH SKY BLUE GAZ X $435.00 INT TRIM COLOR BLACK CLOTH TRIM H1T STD   TOTAL 45,226.04$ 2,939.69                                          6.5% SALES TAX  ‐ 144.25                                             LICENCE TITLE & REG  ‐ 20.00                                               TRANSIT TAX  ‐ TOTAL per  UNIT 45,226.04$ QTY 1 45,226.04$ NORTH COUNTRY GM 1502 E HOWARD ST HIBBING, MN 55746 218-263-7578 218-263-7576 Agenda Page 53 purchase order number contact JOHN MIDDENDORF customer CITY OF ALBERTVILLE phone (612) 490-9332 email jmiddendorf@ci.albertville.mn.us billing address P.O. Box 9 Albertville, MN 55301 delivery address 5959 Main Ave NE, Albertville, MN 55301 date ordered order #  Agenda Page 54 Mayor and Council Request for Action April 17, 2023 SUBJECT: PUBLIC WORKS – PURCHASE REPLACEMENT TUBE HEATERS FOR PUBLIC WORKS BUILDING RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the following: MOTION TO: Approve the purchase and installation of four Tube Heaters for the Public Works Building from B&D Plumbing & Heating in the amount of $17,533. INFORMATION: The City requested quotes to replace four tube heaters in the Public Works vehicle bay that are currently not working. The new heaters would hang in the same location as the existing heaters. The City received two quotes – one from B&D Plumbing & Heating and the other from DJ’s Companies, Inc. KEY ISSUES: • The proposed purchase would replace the four tube heaters that are currently not working in the Public Works Vehicle Bay. • Staff received two proposals for the replacement heaters and the low proposal was $17,553 from B&D Plumbing & Heating. POLICY CONSIDERATIONS: It is the Mayor and Council’s policy to review and approve the purchases for the Public Works Department. FINANCIAL CONSIDERATIONS: The cost of the replacement heaters would come from capital public works building funds. LEGAL CONSIDERATIONS: The Mayor and Council have the authority to approve this purchase. Responsible Person: Tim Guimont, Public Works Supervisor Submitted through: Adam Nafstad, City Administrator-PWD Attachments: • Proposal from B&D Plumbing & Heating • Proposal from DJ’s Companies, Inc Agenda Page 55 ESTIMATE 219884127 ESTIMATE DATE Mar 15, 2023 JOB ADDRESS Albertville Public Works Dept 11822 63rd St Albertville Job: 217702494 TASK DESCRIPTION QTY 1118465 Tube heaters 2,3,4, and 7 are currently not working. 2,3,and 4 are all 30' tube heaters. Tube heater #7 is a 40' heater. Price to replace all of these heaters at the same time. 1.00 SUB-TOTAL $17,553.00 TAX $0.00 TOTAL $17,553.00 Payment: 100% of Payment Due Upon Completion or 50% down of total Estimate will be required to be collected if multiple site visit(s) are necessary or if material would have to be ordered to complete the job; in this case the remaining balance will be due upon completion. Please include the invoice number on your remittance. A service charge of 18% per annum, or the maximum amount allowed by law, whichever is less will be charged on past due invoices. Thank you for your prompt payment! CUSTOMER AUTHORIZATION I hereby authorize the work proposed on the estimate. I understand that by agreeing to proceed with this estimate B&D Plumbing, Heating & Air Conditioning will have time into the job and product/equipment purchased. If for any reason this estimate is cancelled there will be a 10% charge to cover any incurred cost(s). 763-497-2290 4145 MacKenzie Ct NE St. Michael, MN 55376 www.bdplumbers.com "Serving You Since 1982" BILL TO City of Albertville PO BOX 9 Albertville, MN 55301 USA Sign here Date Estimate #219884127 Page 1 of 1Agenda Page 56 Terms and Conditions of B&D Plumbing, Heating & Air Conditioning Inc. NOTICE OF LIEN RIGHTS. A. ANY PERSON OR COMPANY SUPPLYING LABOR OR MATERIALS FOR THIS IMPROVEMENT TO YOUR PROPERTY MAY FILE A LIEN AGAINST YOUR PROPERTY IF THAT PERSON OR COMPANY IS NOT PAID FOR THE CONTRIBUTIONS. B. UNDER MINNESOTA LAW, YOU HAVE THE RIGHT TO PAY PERSONS WHO SUPPLIED LABOR OR MATERIALS FOR THIS IMPROVEMENT DIRECTLY AND DEDUCT THIS AMOUNT FROM OUR CONTRACT PRICE, OR WITHHOLD THE AMOUNTS DUE THEM FROM US UNTIL 120 DAYS AFTER COMPLETION OF THE IMPROVEMENT UNLESS WE GIVE YOU A LIEN WAIVER SIGNED BY PERSONS WHO SUPPLIED ANY LABOR OR MATERIAL FOR THE IMPROVEMENT AND WHO GAVE YOU TIMELY NOTICE. ADDITIONAL CONTRACT TERMS: WARRANTY for Service Repair. B&D PLUMBING, HEATING & AIR CONDITIONING’S WORKMANSHIP AND LABOR ARE WARRANTED FOR 30 DAYS FROM THE DATE OF SERVICE UNLESS OTEHRWISE SPECIFIED. ALL MATERIALS SUPPLIED BY B&D ARE COVERED BY THE MANUFACTURER’S WRITTEN WARRANTY. THESE WARRANTIES APPLY ONLY TO THE SPECIFIC REPAIR OF THE UNITS AND/OR APPURTENANCES THAT WERE SERVICED IN TODAY’S CALL. B&D’S OBLIGATION FOR DEFECTIVE WORKMANSHIP OR ANY DAMAGE CAUSED THEREBY SHALL BE LIMITED TO THE REPLACEMENT OF ANY DEFECTIVE WORKMANSHIP OR THE REFUND OF AMOUNTS PAID BY THE CUSTOMER FOR THE SERVICE. B&D MUST RECEIVE ACTUAL WRITTEN NOTICE OF THE CLAIMED DEFECT WITHIN THE WARRANTY PERIOD STATED ABOVE. ANY ALTERATIONS, ADDITIONS, ADJUSTMENTS, OR REPAIRS MADE BY SOMEONE OTHER THAN B&D PLUMBING, HEATING & AIR CONDITIONING, UNLESS AUTHORIZED BY B&D, SHALL RENDER B&D’S WARRANTY VOID. WARRANTY for New Equipment/Product Installation. B&D PLUMBING, HEATING & AIR CONDITIONING’S WORKMANSHIP AND LABOR ARE WARRANTED FOR 365 DAYS FROM THE DATE OF SERVICE UNLESS OTEHRWISE SPECIFIED. ALL MATERIALS SUPPLIED BY B&D ARE COVERED BY THE MANUFACTURER’S WRITTEN WARRANTY. THESE WARRANTIES APPLY ONLY TO THE SPECIFIC NEW EQUIPMENT/PRODUCT INSTALLED TODAY. B&D’S OBLIGATION FOR DEFECTIVE WORKMANSHIP OR ANY DAMAGE CAUSED THEREBY SHALL BE LIMITED TO THE REPLACEMENT OF ANY DEFECTIVE WORKMANSHIP OR THE REFUND OF AMOUNTS PAID BY THE CUSTOMER. B&D MUST RECEIVE ACTUAL WRITTEN NOTICE OF THE CLAIMED DEFECT WITHIN THE WARRANTY PERIOD STATED ABOVE. LENNOX EQUIPMENT: IF B&D PLUMBING, HEATING AND AIR CONDITIONING PROVIDED AND INSTALLED A LENNOX FURNACE AND/OR AIR CONDITIONER IN YOUR HOME, B&D WILL PROCESS THE EXTENDED WARRANTY FOR YOU. LENNOX MERIT AND ELITE SERIES WARRANTY IS 5-YEARS PARTS ONLY. THERE ARE TWO EXTENDED WARRANTY OPTIONS: 10-YEARS PARTS AND 3-YEARS LABOR. B&D WILL AUTOMATICALLY REGISTER ALL MERIT AND ELITE SERIES WITH THE 7-YEARS PARTS AND 3-YEARS LABOR OPTION UNLESS YOU REQUEST 10-YEARS PARTS ONLY WARRANTY AT THE TIME OF SALE. LENNOX SIGNATURE SERIES WARRANTY IS 10-YEARS PARTS ONLY. THERE ARE TWO EXTEDED WARRANTY OPTIONS: 12-YEARS PARTS ONLY OR 10-YEARS PARTS AND 3-YEARS LABOR. B&D WILL AUTOMATICALLY REGISTER ALL SIGNATURE SERIES WITH THE 10-YEARS PARTS AND 3-YEARS LABOR OPTION UNLESS YOU REQUEST THE 12- YEARS ONLY WARRANTY AT TIME OF SALE. Agenda Page 57 LENNOX REQUIRES THE EQUIPMENT TO BE PROPERLY MAINTAINED DURING THE WARRANTY PERIOD. TO HELP ENSURE OPTIMAL PERFORMANCE AND FULFILL LENNOX MAINTENANCE REQUIREMENTS, B&D RECOMMENDS THEIR HOME CARE CLUB PACKAGE, WHICH PROVIDES YEARLY ON-SITE MAINTENANCE BY A PROFESSIONAL TECHNICAIN. CONTACT B&D’S SERVICE DEPARTMENT FOR DETAILED INFORMATION. ANY ALTERATIONS, ADDITIONS, ADJUSTMENTS, OR REPAIRS MADE BY SOMEONE OTHER THAN B&D PLUMBING, HEATING & AIR CONDITIONING, UNLESS AUTHORIZED BY B&D, SHALL RENDER B&D’S WARRANTY VOID. EXCLUSIVE WARRANTIES. THE FOREGOING WARRANTIES ARE EXCLUSIVE, AND IS IN LIEU OF ALL OTHER EXPRESS OR IMPLIED WARRANTIES INCLUDING BUT NOT LIMITED TO IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE. B&D DISCLAIMS ANY RESPONSIBILITY FOR CONSEQUENTIAL, INCIDENTAL, OR CONTINGENT DAMAGES, OR ANY OBLIGATION ARISING FROM TORT CLAIMS INCLUDING NEGLIGENCE AND STRICT LIABILITY OF ARISING UNDER THEORIES OR LAW WITH RESPECT TO PRODUCTS SOLD OR SERVICES RENDERED. PAYMENT TERMS. THE ENTIRE INVOICE IS DUE UPON COMPLETION OF THE DESCRIBED WORK OR 50% DOWN OF TOTAL ESTIMATE WILL BE REQUIRED TO BE COLLECTED IF MULTIPLE SITE VISIT(S) ARE NECESSARY OR IF MATERIAL WOULD HAVE TO BE ORDERED TO COMPLETE THE JOB; IN THIS CASE THE REMAINING BALANCE WILL BE DUE UPON COMPLETION. B&D RESERVES THE RIGHT TO CHARGE INTEREST, AT THE HIGHTEST RATE LAWFULLY ALLOWED ON ALL AMOUNTS NOT PAID WITHIN TEN DAYS FROM THE COMPLETION OF THE WORK. IN THE EVENT B&D EMPLOYS THE SERVICES OF A COLLECTION AGENT OR ATTORNEY TO COLLECT DELINQUENT AMOUNTS, THE BUYER AGREES TO PAY THE REASONABLE COSTS INCLUDING BUT NOT LIMITED TO ATTORNEYS FEES INCURRED BY B&D IN SUCH EFFORTS. MINNESOTA LICENSE # PM059287 Agenda Page 58 PROPOSAL DJ's COMPANIES, INC. ( HEATING & AIR COND. DEPT. ) 414 PINE STREET MONTICELLO, MN55362 (763)497-2661 Proposal Submitted To:Fax. # : Phone # : 763-497-3145 CITY OF ALBERTVILLE Date: 21-Mar-23 11822 63rd STREET NE Job Name: TUBE HEATERS ALBERTVILLE, MN 55301 Job Location: WORKS BUILDING Bid By: RICK A We hereby submit specifications and estimates for: REPLACE TUBE HEATERS FOR CITY WORKS GARAGE 2 - 30 FOOT 100,000 BTU REZNOR INFRARED TUBE HEATERS 1 - 40 FOOT 125,000 BTU REZNOR INFRARED TUBE HEATER TUBE HEATERS TO HANG IN THE SAME LOCATION AS EXISTING HEATERS USE EXISTING CHIMNEYS FOR VENTING NEW HEATERS REATTACH TO EXISTING GAS PIPING ATTACH INTAKE AIR TO NEW HEATERS INCLUDES LIFT RENTAL TO INSTALL HEATERS PERMIT AND TESTING INCLUDED INSTALLED PRICE: $16,076.00 OPTIONS: REPLACE 3rd 30 FOOT 100,000 BTU REZNOR TUBE HEATER THIS WOULD BE DONE AT THE SAME TIME AS OTHER HEATERS ADD: $3,200.00 TOTAL: $19,276.00 Payment to be made as follows: 50% DOWN, BALANCE UPON COMPLETION AUTHORIZED SIGNATURE:______________________________________________________ NOTE: This proposal may be withdrawn by us if not accepted within 30 days. ACCEPTANCE OF PROPOSAL Signature:_________________________________________________________ ALL NEW WORK IS PRE-LEINED Date:______________________________________________ Agenda Page 59 Mayor and Council Request for Action April 17, 2023 SUBJECT: PUBLIC WORKS – PURCHASE OF KUBOTA UTILITY VEHICLE RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the following: MOTION TO: Approve the purchase of a Kubota RTV-X900WL-H Utility Vehicle in the amount of $12,948.17. INFORMATION: The City has requested a quote on a utility vehicle for the Public Works. The City received a quote from Lano Equipment which would take the Toro Power Broom as a trade in to be used towards the cost of the utility vehicle. KEY ISSUES: • The pricing for the Kubota Utility Vehicle is based on the Minnesota State Contract Pricing. • The quote includes a $3,000 trade-in for the Toro walk-behind power broom. POLICY CONSIDERATIONS: It is the Mayor and Council’s policy to review and approve the purchases for the Public Works Department. FINANCIAL CONSIDERATIONS: The funds for the Utility Vehicle would come from capital reserves designated for public works equipment. LEGAL CONSIDERATIONS: The Mayor and Council have the authority to approve equipment purchases. Responsible Person: Tim Guimont, Public Works Supervisor Submitted through: Adam Nafstad, City Administrator-PWD Attachment: • Proposal from Lano Equipment Agenda Page 60 Quote Provided By LANO EQUIPMENT, INC. Dave Underwood 23580 STATE HWY 55 LORETTO, MN 55357 email: DAVE_U@LANOEQUIP.COM phone: 6122828327 ­­ Standard Features ­­­­ Custom Options ­­ V Series RTV­X900WL­H * * * EQUIPMENT IN STANDARD MACHINE * * * DIESEL ENGINE Model Kubota D902 3 Cyl. 54.8 cu in +21.6 Gross Eng HP 60 Amp Alternator TRANSMISSION VHT­X Variable Hydro Transmission Forward Speeds: Low 0 ­ 15 mph High 0 ­ 25 mph Reverse 0 ­ 17 mph Limited­slip Front Differential Rear differential lock HYDRAULICS Hydrostatic Power Steering with manual tilt­feature Hydraulic Cargo Dump Hydraulic Oil Cooler FLUID CAPACITY Fuel Tank 7.9 gal Cooling 6.4 qts Engine Oil 3.3 qts Transmission Oil 1.8 gal Brake Fluid 0.4 qts CARGO BOX Width 57.7in Length 40.5 in Depth 11.2 in Load Capacity 1102 lbs Vol. Capacity 15.2 cu ft + Manufacturer Estimate KEY FEATURES Digital Multi­meter Front Independent Adjustable Suspension Rear Independent Adjustable Suspension Brakes ­ Front/Rear Wet Disc Rear Brake Lights / Front Headlights 2” Hitch Receiver, Front and Rear Deluxe 60/40 split bench seats with driver's side seat adjustment Underseat Storage Compartments Lockable Glove Box Front Guard (radiator guard and bumper) SAFETY EQUIPMENT SAE J2194 & OSHA 1928 ROPS Dash­mounted Parking Brake Horn Spark Arrestor Muffler Retractable 2­point Seat Belts Rear Protective Sreen DIMENSIONS Width 63.2 in Height 79.5 in Length 120.3 in Wheelbase 80.5 in Tow Capacity 1300 lbs Ground Clearance 10.4 in Suspension Travel 8 in Turning Radius 13.1 ft Factory Spray­on Bedliner "L” Models Only Bright Alloy Wheels (Silver­ painted) "S” Models Only TIRES AND WHEELS Heavy Duty Worksite 25 x 10 ­ 12, 6 ply RTV­X900WL­H Base Price:$18,499.00 (1) TURN SIG/HAZARD LGT KIT/X900,X1120D K7591­99610­TURN SIG/HAZARD LGT KIT/X900,X1120D $380.07 Configured Price:$18,879.07 Sourcewell Discount:($4,153.40) SUBTOTAL:$14,725.67 Dealer Assembly:$110.00 Freight Cost:$712.50 PDI:$400.00 TRADE IN TORO 38701 POWER BROOM ($3,000.00) Total Unit Price:$12,948.17 Quantity Ordered:1 Final Sales Price:$12,948.17 Final pricing will be based upon pricing at the time of final delivery to Sourcewell members. Purchase Order Must Reflect Final Sales Price. To order, place your Purchase Order directly with the quoting dealer *Some series of products are sold out for 2022.All equipment specifications are as complete as possible as of the date on the quote. Additional attachments, options, or accessories may be added (or deleted) at the discounted price. All specifications and prices are subject to change. Taxes are not included. The PDI fees and freight for attachments and accessories quoted may have additional charges added by the delivering dealer. These charges will be billed separately. Prices for product quoted are good for 60 days from the date shown on the quote. All equipment as quoted is subject to availability.  © 2018 Kubota Tractor Corporation. All rights reserved. RTV­X900WL­H WEB QUOTE #2631828 Date: 4/4/2023 4:01:02 PM ­­ Customer Information ­­ MIDDENDORF, JOHN CITY OF ALBERTVILLE  LOCATES@CI.ALBERTVILLE.MN.US  763­497­0179 198.143.32.29 DRA F T Agenda Page 61 Mayor and Council Request for Action April 17, 2023 SUBJECT: PUBLIC WORKS/ENGINEERING – CENTRAL PARK PARKING LOT IMPROVEMENTS RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the following motion: MOTION TO: Accept Low Quote for Central Park Parking Lot Improvements submitted by Custom Builder’s, Inc., in the amount of $144,018. BACKGROUND: Staff solicited quotes for the proposed parking lots improvements and Custom Builder’s, Inc. was the only quote received. Custom Builder’s is the contractor that completed the plaza areas and trail improvements in Central Park last fall. The project generally includes construction of a concrete parking lot on the east side of the Depot. Given the amount of summer and fall activity in the park, the goal is to complete the improvements prior to Friendly City Days. KEY ISSUES: • The proposed improvements are recommended by the Albertville Parks Committee. • The quoted amount of the project is $144,018. • Custom Builder’s, Inc. submitted the low quote. FINANCIAL CONSIDERATIONS: The proposed project will be funded with capital reserves designated for parks. LEGAL CONSIDERATIONS: The Mayor and Council possess the authority to authorize municipal improvements, and to accept or reject quotes for municipal improvements. Submitted Through: Adam Nafstad, City Administrator -PWD Attached: • Custom Builder’s Quote Agenda Page 62 Agenda Page 63 City Administrator’s Update April 13, 2023 GENERAL ADMINISTRATION Local Board of Appeals and Equalization: The Local Board of Appeals and Equalization will begin at 6:15 pm on Monday. Wright County Assessor’s Office staff will be in attendance to present and answer questions. The Trained and certified Board members are Councilmembers Olson and Zagorski. 2022 Audit: The annual audit for the City of Albertville is completed. The process has gone well and ABDO will be presenting the findings to the Council at Monday Night’s Council meeting. Senior Center Volunteer Appreciation Brunch: The Crow River Senior Center will be holding a Volunteer Appreciation Brunch to celebrate their hard working volunteers on Friday, April 21 from 10:30 am to 12 pm at the Crow River Senior Center. Please let me know if you would like to attend. Juneteenth: At the beginning of February, Juneteenth passed as a state holiday and the law will go into effect on August 1, 2023. The City adopted the 2023 calendar prior to the new law and as such Juneteenth falls on a Monday in which a regular Council meeting is scheduled. Please let me know if you would like any changes to the 2023 City Calendar. League of Minnesota Cities 2023 Annual Conference: This event will be held on Wednesday, June 21 through Friday, June 23 in Duluth. Registration is now open for the event. Please let me know if you would like to attend this year. Planning Commission Vacancy: The Planning Commission opening was included in the spring newsletter and posted on the City’s Facebook page. As of today, the City has received two letters of interest. Personnel Committee will review applicants and recommend applicants to the City Council in May. Summer Job Opportunities: The City is currently advertising for multiple seasonal summer positions for both the Public Works and Utilities Department. Further information is listed on the City’s website. Code/Zoning Enforcement: The City has sent code enforcement letters to Mr. Mike Potter and Mr. Brian Norby regrading illegal land use on Potter’s property located at the southwest corner of 60th Street NE and Mackenzie Avenue. At the meeting, the code violations will be discussed. Parks Committee: The Parks Committee has scheduled this year’s Parks Night Out event for May 19 from 6 to 8 pm in Four Seasons Park, Linwood Park and Westwind Park. Agenda Page 64 City Administrator’s Update Page 2 of 2 April 13, 2023 ENGINEERING/PUBLIC WORKS 2023 Street Overlay: Project bids were received and will be presented at the Monday night’s City Council meeting. Depot Parking Lot: The Parks Committee has developed a parking lot plan for the Depot at Central Park. I have requested quotes to construct the parking lot and will present the plans and quote at the Monday Night’s City Council meeting. WWTF Improvements: Contracts have been executed and a preconstruction meeting was held on 4/13. It is understood that the contractor will begin work by the end of the month. Lift Station Upgrades: Public Works is working on 4 lift station upgrades. Generally, upgrades are related to control panels and electrical components. Eligible expenses can be paid with ARPA funds otherwise are paid with enterprise capital reserves. I-94 Gap Project: MnDOT is anticipating 2024 construction and has a consultant working on the final design. We have a question into MnDOT as to whether a ped bridge at CR 37 can be included in the project. County Road 137: The County will be reconstructing 137 in 2024. Unless desired otherwise, staff will be working with the County on options for a trail along 137 and crossing provisions at the 62nd Street intersection. Upcoming Events: • April 21 – Crow River Senior Center Volunteer Appreciation Brunch • May 19 – Parks Night Out Event at Four Seasons, Linwood and Westwind Park Agenda Page 65