2018-09-04 City Council Agenda PacketCity of Albertville Council Agenda
TUESDAY, September 4, 2018
City Council Chambers
7:00 p.m.
PUBLIC COMMENTS -The City of Albertville welcomes and encourages public input on issues listed on the agenda or of general community
interest. Citizens wishing to address the Council regarding specific agenda items, other than public hearings are invited to do so under Public
Forum and are asked to fill out a “Request to Speak Card”. Presentations are limited to five (5) minutes.
P:\City Council\Council Agendas\2018 Agenda Packets\2018-09-04 City Council Agenda.docx
Meeting Date: September 4, 2018
1.Call to Order
2.Pledge of Allegiance – Roll Call
3. Recognitions – Presentations – Introductions
4.Public Forum – (time reserved 5 minutes)
5.Amendments to the Agenda
6.Consent Agenda
All items under the Consent Agenda are considered to be routine by the City staff and will
be enacted by one motion. In the event an item is pulled, it will be discussed in the order it
is listed on the Consent agenda following the approval of the remaining Consent items.
These items will be approved by a separate motion.
A.Approve the August 20, 2018 regular City Council meeting minutes as presented (pgs
4-6)
B.Approve the August 20, 2018 City Council workshop meeting minutes as presented
(pgs 7-8)
C.Approve the August 6, 2018 City Council workshop meeting minutes as presented (pgs
9-10)
D.Approve the July 16, 2018 City Council workshop meeting minutes as presented (pgs
11-12)
E.Authorize the Tuesday, September 4, 2018 payment of claims as presented, except bills
specifically pulled which are passed by separate motion. The claims listing has been
provided to City Council as a separate document and is available for public view at
City Hall upon request (pg 13)
7.Public Hearings – None
8.Department Business
A. City Council
1). Committee Updates (STMA Ice Arena, Planning, JPWB, Parks, Fire Board,
FYCC, etc.)
Agenda Page 1
City of Albertville Council Agenda
TUESDAY, September 4, 2018 Page 2 of 3
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Meeting Date: September 4, 2018
B. Planning/Zoning
1). Sunny Days Therapy Site and Building Plan Review and CUP/PUD
amendment for the Shoppes of Prairie Run 2 PUD (pgs 14-24)
(Motion to adopt Resolution Number 2018-026 approving the Conditional
Use/Planned Unit Development Amendment and site and building plans for
Sunny Days Therapy with conditions.)
C. Legal
1). Easement Purchase Agreement for Wastewater Treatment Plant Discharge
Line to Mississippi River (pgs 25-26, Agreement Under Separate Cover)
(Motion to approve Purchase Agreement with Riverwood Holdings, LLC for an
easement for the Wastewater Treatment Plant discharge line to Mississippi
River.)
D. Fire
1). Fire Update (pg 27)
E. Finance – None
F. City Clerk – None
G. Public Works/Engineering – None
H. Building – None
I. Administration
1). Review of CSAH 19 and CSAH 38 Improvements – Verbal
2). Centennial Celebration
3). City Administrator’s Update (pg 28)
9. Announcements and/or Upcoming Meetings
Sept. 10 STMA Ice Arena Board, 6:00 p.m.
Sept. 11 Planning Commission, 7:00 p.m.
Sept. 17 City Council, 7:00 p.m.
Sept. 24 Joint Powers Water Board, 7:00 p.m.
Parks Committee, 7:00 p.m.
Oct. 1 City Council, 7:00 p.m.
Oct. 4 Fire Business Meeting, 8:00 p.m.
Oct. 8 STMA Ice Arena Board, 6:00 p.m.
Oct. 9 Planning Commission, 7:00 p.m.
Oct. 22 Joint Powers Water Board, 6:00 p.m.
Parks Committee, 7:00 p.m.
Oct. 29 Joint Governance Meeting, TBD
Agenda Page 2
City of Albertville Council Agenda
TUESDAY, September 4, 2018 Page 3 of 3
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Meeting Date: September 4, 2018
SEPTEMBER
Su M Tu W Th F Sa
1
2 H 3 CC 4 5 6 7 8
9 Ice 10 PC 11 12 13 14 15
16 CC 17 18 19 20 21 22
23 JP 24PK 25 26 27 28 29
30
OCTOBER
Su M Tu W Th F Sa
CC 1 2 3 FB4 5 6
7 Ice 8 PC9 10 11 12 13
14 CC 15 16 17 18 19 20
21 JP22PK 23 24 25 26 27
28 JM 29 30 31
10. Adjournment
Agenda Page 3
Page 1
ALBERTVILLE CITY COUNCIL
Monday, August 20, 2018
DRAFT MINUTES
ALBERTVILLE CITY HALL 7:00 PM
1.CALL TO ORDER - PLEDGE OF ALLEGIANCE
Mayor Hendrickson called the meeting to order at 7:01 p.m.
2.ROLL CALL
Present: Mayor Hendrickson and Council members Cocking, Hudson, Olson, and Vetsch
Absent: None
Staff Present: City Administrator-PWD Adam Nafstad, City Planner Alan Brixius, City Attorney
Mike Couri, Fire Chief Eric Bullen, Finance Director Tina Lannes
Others Present: Dean Eull, Preston Bean, Chris Adams, Gerald Gerads, and Darrick Asleson,
3.RECOGNITIONS – PRESENTATIONS – INTRODUCTIONS - None
4.PUBLIC FORUM
There was no one present for the forum.
5.AMENDMENTS TO THE AGENDA
Motioned by Vetsch, seconded by Cocking, to approve the Agenda as presented. Ayes:
Hendrickson, Cocking, Hudson, Olson, and Vetsch. Nays: None. Absent: None. MOTION
DECLARED CARRIED.
6.CONSENT AGENDA
All items under the Consent Agenda are considered to be routine by the City staff and will be
enacted by one motion. In the event an item is pulled, it will be discussed in the order it is listed on
the Consent Agenda following the approval of the remaining Consent items. These items will be
approved by a separate motion.
A.Approve the August 6, 2018 regular City Council meeting minutes as presented
B.Authorize the Monday, August 20, 2018 payment of claims as presented, except bills
specifically pulled which are passed by separate motion. The claims listing has been
provided to City Council as a separate document and is available for public view at City
Hall upon request
C.Approve street closure request for Lachman Circle NE for August 23, 2018
Agenda Page 4
City Council Meeting Minutes Page 2
Regular Meeting of August 20, 2018
Motioned by Cocking, seconded by Hudson, to approve the Consent Agenda as presented. Ayes:
Hendrickson, Cocking, Hudson, Olson, and Vetsch. Nays: None. Absent: None. MOTION
DECLARED CARRIED.
7. PUBLIC HEARINGS – None
8. DEPARTMENT BUSINESS
A. City Council
1). Committee Updates (STMA Ice Arena, Planning, JPWB, Parks, Fire Board, FYCC,
etc.)
There were no updates.
B. Fire
1). Fire Relief Association - Verbal
Darrick Asleson, Albertville Fire Relief Association, reported the 2016 relief numbers indicated the
association is 109% with investments growing. He stated that they do not have the final 2017
numbers at this time. The association hopes to propose a $200 increase; however, once they receive
the 2017 numbers, they would come with a formal request. He stated there would be no impact to
the levy.
Cocking inquired about past increases and comparison to similar sized departments in terms of
payout. Asleson would need to pull the past ten years to be sure. Bullen stated that Albertville has
less liability, but other cities have greater assets. Bullen stated that most cities try to keep the
funding around 110%.
Cocking felt the firefighters aren’t in the department for money purposes, so he felt the city could
and should be able to provide a higher benefit level when firefighters leave the department. Vetsch
cautioned making any sudden changes and wants to be clear on impacts to the city’s budget.
Nafstad reported there have been two or three increases in the last five years and Hendrickson
clarified that prior to that, it had been many years since any increase.
Lannes reported there would be no financial impacts if the $200 were approved. Nafstad stated that
budget pension reserve would not need to be changes to maintain the 20% goal. Council discussed
investment details.
Hendrickson stated she was not opposed to the increase. Nafstad suggested this be an annual
discussion item and Asleson reported that the membership and relief board would like to continue to
discuss annually as part of city budget discussions. Council agreed.
C. Finance – None
D. City Clerk – None
Agenda Page 5
City Council Meeting Minutes Page 3
Regular Meeting of August 20, 2018
E. Public Works/Engineering – None
F. Planning/Zoning – None
G. Building – None
H. Legal – None
I. Administration - None
9. Announcements and/or Upcoming Meetings
August 27 Joint Powers Water Board, 6:00 p.m.
Parks Committee, 6:00 p.m.
Centennial Committee, Immediately Following Parks
Sept. 3 City Offices Closed, Labor Day
Sept. 4 City Council, 7:00 p.m.
Sept. 10 STMA Ice Arena Board, 6:00 p.m.
Sept. 11 Planning Commission, 7:00 p.m.
Sept. 17 City Council, 7:00 p.m.
Sept. 24 Joint Powers Water Board, 6:00 p.m.
Parks Committee, 7:00 p.m.
10. ADJOURNMENT
Motioned by Cocking, seconded by Hudson, to move into the budget workshop at 7:28 p.m. Ayes:
Hendrickson, Cocking, Hudson, Olson and Vetsch. Nays: None. Absent: None. MOTION
DECLARED CARRIED.
Respectfully submitted,
___________________________________
Kimberly A. Hodena, City Clerk
Agenda Page 6
CITY COUNCIL WORKSHOP
Monday, August 20, 2018
DRAFT MINUTES
1. Law Enforcement
Lannes reviewed the current contract coverage for law enforcement services from Wright
County. The proposed increase to the new contract would be 3.47% or $2.50 an hour. Lannes
questioned if Council is comfortable with the increase. Council inquired if there have been
complaints or if staff has had any issues. Nafstad replied there are occasional questions on why
Albertville contracts for this service rather than its force. Olson inquired if there have been
complaints from surrounding entities regarding coverage being pulled into Albertville and
Nafstad replied those issues seem to be resolved.
2. Capital Reserve Balance
Lannes reviewed the reserve balances and explained that these funds build up for future
purchases in order to avoid loans or certificates. Lannes described covering depreciation and
that these reserves go hand in hand with the Capital Improvement Plan. Hendrickson inquired
about the water and sewer funds. Lannes explained that the funds have not been covering
depreciation and Vetsch inquired how they would address that. Lannes stated that would be
addressed with rates and that discussion usually would happen when they review the enterprise
funds later in the year to see if changes need to be made.
Nafstad showed an example of a fully funded Public Works Capital Improvement Plan.
3. Continue 2019 Preliminary Budget Discussion
Lannes presented two options for increasing the levy from 1.5% from the preliminary budget as
requested at the last workshop. The options were to increase to 2.5% or 3.0%. Nafstad stated
that an increase could be put towards capital for items such as arena capital, budgeted capital
items, wastewater facility improvements, standalone projects, etc.
Hudson would like to see a decision made on what those funds would be designated for. Lannes
explained that it could remain undesignated or designated; it would be up to Council. Nafstad
felt that it would be a good idea to designate and identify where those funds go for capital.
Cocking would like to see it designated towards the wastewater treatment improvements and
save on increases to rates. Nafstad stated if designated there, over the course of a couple years, it
would result in a significant savings on rates.
Lannes explained that capital can be earmarked but can be moved as well. Lannes reminded
Council that the preliminary budget approved in September can be reduced before the final
budget is approved, but not increased. Hendrickson inquired about insurance and Lannes
reported premiums may increase 2-10% and she included the 10% to be on the safe side.
Agenda Page 7
City Council Meeting Minutes Page 2
Workshop Meeting of August 20, 2018
Council directed staff to revise the budget to no more than a 2.99% levy increase and to include
a 3% COLA and to designated the additional 1.5% to capital for WWTP improvments.
4. Fire Capital Summary
Bullen provided an updated pricing sheet for both the engine and aerial truck replacements. He
stated that the pricing includes the multi-unit purchase discount as well as a prepay discount for
prepaying in 2019. He stated that there is also the option to prepay in 2018, but he did not feel it
would be a significant enough savings and they have already figured a payback plan. He stated
the only item not included is the one time equipment purchase that would be needed in 2019.
The discounted pricing ends at the end of September 2018 with delivery in August and
September 2019. He would like to come back with a purchase agreement for formal approval in
September. Bullen stated he will be receiving trade-in values for current equipment and reported
the purchase contract will have the option for either trade-in value or the city can sell the
equipment outright.
5. Centennial
Nafstad reported that the Parks Committee will be meeting next week along with some others to
discuss details. Nafstad reported that a local firm has submitted several draft centennial logos.
Hendrickson inquired about the commemorative art piece and Nafstad reported the artist he has
been working with can no longer do the piece, but he did suggest another artist to Nafstad.
6. Adjournment
Motioned by Hendrickson, seconded by Hudson, to adjourn the workshop at 8:44 p.m. Ayes:
Hendrickson, Cocking, Hudson, Olson, and Vetsch. Nays: None. Absent: None. MOTION
DECLARED CARRIED.
Respectfully submitted,
_____________________________________
Kimberly A. Hodena
City Clerk
Agenda Page 8
CITY COUNCIL WORKSHOP
Monday, August 6, 2018
DRAFT MINUTES
1. WWTF Funding
Nafstad reported that the improvements will require $6.5 million and they would be looking at
annual bond payment of $500,000. He stated there are also two large projects that will need
funding that are not included in the budget which are CSAH 19 and I-94. Vetsch inquired if a
PFA loan could be used for the wastewater treatment plan improvements. Lannes reported that
any bond payments be paid back by fees because they are restricted to the revenue stream. She
indicated staff can talk to bond counsel about using capital reserves to fund a portion of the
project. Olson inquired the impact on rates and the Council discussed various methods of
funding, included various rate increases.
2. CSAH 19 Funding
Nafstad reported that there was an open house showcasing the improvements for CSAH 19 and
CSAH 38 improvements. He stated that residents that attended seemed happy with the trails
proposed. Olson inquired about Albertville’s share and Nafstad stated they are waiting on the
estimates from the County, but noted that the federal dollars received for both projects will applu
to the entire project and just Wright County’s share. He also stated that there could possibly be
some assessments for those property owners who benefit from the improvements.
3. Capital Improvement Plan Review
Nafstad reported that staff is working on replacement options for fire trucks in 2019, the engine
and the ladder. They have pushed off the replacement of the tender and that could be a possible
replacement in the future, if at all. He stated that payback of replacement trucks would begin in
2020.
Nafstad stated the city has funded replacement plans for both Public Works and Fire Department
equipment. They have also incorporated a 4% inflation factor for both.
4. Building Department Contract Review
The Council reviewed the funding formula for the contract services and the cost for 2019
services will be $123,395. Nafstad reported that they are not to the point where it is more cost
effective to bring services in-house.
Olson inquired if staff has concerns/issues or if public has had any comments regarding service.
Nafstad replied that staff has been generally satisfied with service and they have not heard
complaints from the public.
5. 2019 Preliminary Budget
Lannes reported the budget to date includes a 1.5% increase in the amount of $58,166. Vetsch
inquired about the increase for law enforcement services and Lannes reported it is approximately
Agenda Page 9
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Meeting Date: August 6, 2018
3%. Nafstad stated that contract law enforcement review will be on the agenda for the next
workshop.
Nafstad stated there are some unfunded items Council may wish to consider such as park
improvements and the centennial celebration.
Nafstad would like Council feedback if Council would like to make adjustments to the proposed
budget that includes a 1.5% increase. Vetsch would like to keep the increase under 2%. Hudson
felt they also need to consider what may happen in future years, citing the example of the need to
increase funding to the arena capital. He also stated the need to address WWTP costs. Nafstad
noted too that building and review revenues are not expected to as high in future years. Hudson
stated he would like to have a consistent levy somewhere between 1.5% and 4%, perhaps 2%.
Cocking agreed and does not want an up and down levy. He felt an additional 1% on the
proposed 1% is more palatable than a flat 4% or 5%. By using additional levy dollars towards
the wastewater treatment plant improvements, it would be more proportional than a flat rate
increase. It would be better to buy down on the front end for the improvements.
Olson would like to see an increase in COLA.
Olson suggested a levy 3% and under. Hudson would like to see additional options for capital
improvements. Lannes replied staff will return to the next workshop with those.
6.Adjournment
Motioned by Vetsch, seconded by Hudson, to adjourn the workshop at 9:52 p.m. Ayes:
Hendrickson, Cocking, Hudson, Olson, and Vetsch. Nays: None. Absent: None. MOTION
DECLARED CARRIED.
Respectfully submitted,
_____________________________
Kimberly A. Hodena, City Clerk DRAFTAgenda Page 10
Page 1
CITY COUNCIL WORKSHOP
Monday, July 16, 2018
DRAFT MINUTES
1.Fire Relief Review
Bullen stated the Albertville Fire Relief Association has asked for information on the pension
reserve. He stated that the fund is being funded to the point they would like it to be.
Nafstad described the purpose of the pension reserve fund and what the city is required to do if the
Relief’s investments fall below 80% of their liabilities. Bullen stated there had been a request for the
money to be given to the Relief. Nafstad explained that without the reserve fund the city would
need take from other funds or levy to fund a shortage.
2.Fire Capital
Bullen reported Council had asked staff to look at options for changing the fire capital improvement
plan. An engine, a tender, and a ladder were originally scheduled for replacement over the next
several years. However, they pushed out replacement of the tender. Staff has come up with two
options for replacement.
Bullen reported he has put the engine replacement at 15 years, ladder at 20 years, and a tender at 20
yrs. He stated it reduces the end cost of overall replacement. He stated that the current assumed
lifespan of the engine is 30 years. He stated that length of lifespan is not realistic especially when
assuming repairs, upkeep, and technology updates.
He stated that the Fire Advisory Committee reviewed many options and spreadsheets. Staff has two
options. The first is to keep the current capital improvement schedule. The other is to look at
buying multiple vehicles at one time. They would possibly be able to purchase all with a discount.
Bullen reviewed several of the options available for funding both options.
Bullen stated there are some issues with the current fleet and there are needed safety updates. He
also showed options for different ladder lengths.
Council discussed funding options for purchasing multiple vehicles at one time and asked staff to
come back with more details.
Hendrickson stated that since hiring a full-time Fire Chief they have the resources to look and dig
deeper into these issues than before and it is appreciated.
3.Adjournment
Motioned by, seconded by , to adjourn the meeting at 10:10 p.m. Ayes: Hendrickson, Cocking,
Hudson, Olson, and Vetsch. Nays: None. Absent: None. MOTION DECLARED CARRIED.
Agenda Page 11
City Council Meeting Minutes Page 2
Workshop Meeting of July 16, 2018
Respectfully submitted,
________________________________
Kimberly A. Hodena, City Clerk
Agenda Page 12
Mayor and Council Request for Action
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Meeting Date: September 4, 2018
August 30, 2018
SUBJECT: CONSENT - FINANCE – PAYMENT OF BILLS
RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the
following:
MOTION TO: Authorize the Tuesday, September 4, 2018 payment of the claims as presented
except the bills specifically pulled, which are passed by separate motion. The claims listing has
been provided to Council as a separate document. The claims listing is available for public
viewing at City Hall upon request.
BACKGROUND: The City processes claims on a semi-monthly basis. The bills are approved
through their respective departments and administration and passed onto the City Council for
approval.
KEY ISSUES:
•Account codes starting with 810 are STMA Arena Expenses/Vendors (bolded) and
key issues will be presented in the claims listing document.
POLICY/PRACTICES CONSIDERATIONS: It is the City’s policy to review and approve
payables on a semi-monthly basis.
FINANCIAL CONSIDERATIONS: City staff has reviewed and recommends approval of
payments presented.
LEGAL CONSIDERATIONS: The Mayor and Council have the authority to approve all bills
pursuant to Minnesota State Law, which requires all bills to be paid in a timely manner,
generally within 30 days unless one party determines to dispute the billing.
Responsible Person: Tina Lannes, Finance Director
Submitted through: Adam Nafstad, City Administrator-PWD
Attachment: List of Claims (under separate cover)
Agenda Page 13
Mayor and Council Request for Action
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Meeting Date: September 4, 2018
August 29, 2018
SUBJECT: PLANNING – SUNNY DAYS THERAPY SITE AND BUILDING PLAN REVIEW AND
CUP/PUD AMENDMENT FOR THE SHOPPES OF PRAIRIE RUN 2 PUD
RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the
following motion:
MOTION TO: Adopt Resolution Number 2018-026 approving the Conditional Use/Planned
Unit Development Amendment and site and building plans for Sunny Days Therapy with
conditions.
BACKGROUND: Sunny Days Therapy has submitted an application for a Conditional
Use/Planned Unit Development amendment to construct a 7,154 square foot commercial
multiple tenant building at Lot 3, Block 1 of Shoppes of Prairie Run 2. The parcel is part of the
larger Shoppes of Prairie Run 2 PUD/CUP, which created three commercial lots and integrated
site plan that established building pads in interconnected asphalt parking lots. The CUP/PUD is
required to allow for a site plan design that varies from the original Shoppes of Prairie Run
approved PUD site plan.
The site is zoned B-2 Limited Business District, clinical office uses are permitted within this
zoning district. The proposed building meets all setbacks, lot size, width, and depth
requirements of the zoning district. The Planning Commission voted 4 to 0 to recommend that
the council approve the CUP/PUD amendment and the site and building plans at their meeting
August 14, 2018 with the conditions outlined in the attached resolution.
KEY ISSUES: The subject is part of the larger Shoppes of Prairie Run 2, which created the
subject property as part of a PUD Conditional Use approved in 2007. The construction of a
therapy clinic is a permitted use within the zoning district. The building placement and design
varies from the original approved PUD, requiring a PUD amendment through a Conditional Use
Permit.
The proposed 7154 sq. ft. multiple tenant commercial building is consistent with Albertville’s
Comprehensive Plan and the B-2 Limited Business District. The proposed building meets the
City requirements related to setbacks, parking, and architectural design. The proposed site plan
includes an outdoor play area for the therapy clinic. The play area will be fenced for exclusive
use by staff with clients. The play area will maintain the 10-foot setback from the South lot line.
The subject site is approximately 29,920 square feet in area and has a lot width of approximately
176 square feet.
The site is a double frontage lot with street frontage on the East and West sides. Since the site
access will only be granted from Kyler Avenue, staff is treating the West lot line as the lot front
Agenda Page 14
Mayor and Council Request for Action – August 29, 2018
CUP/PUD – Sunny Days Therapy – Shoppes of Prairie Run 2 Page 2 of 2
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Meeting Date: September 4, 2018
for application of building setback. This is consistent with the setbacks previously applied to the
Albertville Medical Clinic to the South.
POLICY CONSIDERATIONS: The site plan and building plans dated 7/30/2018 were
reviewed by the Planning Commission at their regularly scheduled meeting on August 14, 2018.
The Commission recommended that the City Council approve the Conditional Use/PUD
amendment and the site and building plans subject to the conditions outlined in the planning
report and engineer’s memorandum dated August 8, 2018.
FINANCIAL CONSIDERATIONS: There are no financial issues related to the site and
building plan. The applicant shall be responsible for all costs associated with any enforcement
related to the site and building plans.
LEGAL CONSIDERATIONS: In accordance with Council procedures, the Mayor and
Council have the authority to approve the CUP/PUD amendment and site and building plans,
which requires a majority vote of the City Council.
Responsible Person: Alan Brixius, City Planner
Submitted Through: Adam Nafstad, City Administrator - PWD
Attachments: Resolution No. 2018-026
Planning Report dated August 8, 2018
Engineer’s Memorandum dated August 8, 2018
Agenda Page 15
Agenda Page 16
Agenda Page 17
Agenda Page 18
Agenda Page 19
Agenda Page 20
Agenda Page 21
CITY OF ALBERTVILLE
COUNTY OF WRIGHT
STATE OF MINNESOTA
RESOLUTION NO. 2018-026
RESOLUTION APPROVING CONDITIONAL USE PERMIT FOR A PUD
AMENDMENT FOR LOT 3, BLOCK 1 OF SHOPPES OF PRIARIE RUN 2 WITHIN
THE CITY OF ALBERTVILLE
WHEREAS, City Staff as received an application for a CUP/ PUD amendment to the
Shoppes of Prairie Run 2 Planned Unit Development and site and building plans from Sunny
Days Therapy; and
WHEREAS, City Staff has reviewed the CUP/PUD amendment and the site and building
plan application for Sunny Days Therapy; and
WHEREAS, City Staff has prepared a planning report dated August 8, 2018 and
engineer’s memorandum dated August 8, 2018; and
WHEREAS, the Albertville Planning and Zoning Commission met, held a public hearing,
and reviewed the CUP/PUD amendment and site and building plans on August 14, 2018, to
consider the PUD/CUP Amendment site and building plans; and
WHEREAS, upon considering the requested PUD/CUP Amendment, public testimony,
the August 8, 2018 engineers memorandum, the August 8, 2018 planning report, presentation by
the City Planner, and discussion with the applicant, the Planning Commission closed the public
hearing and recommended that the City Council approve the CUP/PUD amendment and the site
and building plans with the conditions outlined in both the engineer’s memorandum and the
planning report on a vote of 4 to 0.
WHEREAS, the Albertville City Council met on August 20, 2018 to consider the
CUP/PUD amendment and the site and building plans; and
WHEREAS, the Albertville City Council has received the August 8, 2018 planning report
and engineer’s memorandum, the Planning Commission recommendation, and agrees with the
findings and recommendation of the Planning Commission;
NOW, THEREFORE BE IT RESOLVED, that the City Council of Albertville,
Minnesota hereby approves the CUP/PUD amendment to the Shoppes of Prairie Run PUD 2 and
the site and building plans dated 7/30/18 with the following conditions:
1. The parking will be revised to address the following:
Agenda Page 22
City of Albertville
Meeting of September 4, 2018
Resolution No. 2018-026
Page 2
a. Elimination of the southern-most parking stall to expand garbage truck access to
the trash enclosure.
b. Establishment of agreement for the long-term use and maintenance of parking and
driveway in the cross easement.
2. Applicant identifies delivery types for the building and demonstrates that the delivery
trucks can access, off-load and egress from the site.
3. The Applicant shall pursue a comprehensive sign plan for the entire building showing
location and size of tenant bay wall signs and location of proposed freestanding signs.
Wall signs on both the East and West building elevations are permitted provided they
meet zoning district standards for sign area.
4. The Applicant shall provide an elevation showing the trash enclosure design, height,
exterior materials and gate detail for approval by City staff.
5. The light plan shall be submitted showing the location of all exterior freestanding and
wall-mounted light fixtures. The plan provided shall provide details of the light fixtures.
Freestanding fixtures shall match fixtures in the balance of Shoppes at Prairie Run 2.
6. The Landscape Plan will be revised to address the following:
a. Size of proposed plants.
b. Plan adjustment regarding freestanding sign location, freestanding light locations,
screening mechanical equipment and parking lot headlight glare.
c. Irrigation of new landscape areas.
7. The outdoor play area shall be revised to address the following:
a. Proposed fence detail illustrating fence height and design.
b. Fence gate shall be egress only with a self-latching gate.
c. Identify the groundcover for the play area.
8. Per compliance with the City Engineer’s review the Applicant will revise the plans to
include and address:
a. A signed civil plan shall be submitted for final review.
b. The Applicant shall revise the plans to include the location of the existing
hydrants and other existing/in-place utilities.
Agenda Page 23
City of Albertville
Meeting of September 4, 2018
Resolution No. 2018-026
Page 3
c. Separation of domestic water and fire suppression supply lines outside the
building shall be provided such that each can be isolated for maintenance/repair.
d. The plans shall comply with MSFC for Fire Features.
e. The water supply and fire flow shall meet the requirements of MSFC, with the
Architect to verify.
f. SAC WAC fees shall be paid prior to the issuance of the building permit.
g. The Applicant shall secure all necessary construction permits required for the
improvements and shall provide the City with a copy of the permits prior to the
start of construction. Known permits shall include: MN Department of Labor and
Industry and MPCA General Stormwater.
h. Drainage and utility easements shall be established over all sewer and water
improvements.
i. All sidewalks, pedestrian ramps, handicap stalls and accessible routes shall be
compliant with ADA standards.
j. The Applicant shall submit record drawings of all site improvements, as described
by the City’s As-Built Checklist prior to issuance of CO.
k. All utility improvements shall be constructed in accordance with the latest edition
of CEAM’s Standard Utility Specifications and Albertville City Standards,
including:
i. All watermain fittings shall be epoxy coated and all fittings and valves
shall be secured utilizing COR-BLUE T-BOLTS as manufactured by NSS
Industries or approved equal, with the use of sacrificial zinc anode caps.
ii. Watermain pipe shall be PVC C900 and installed with 8-gauge solid
coated copper tracer wire.
Adopted by the Albertville City Council this 4th Day of September, 2018.
_____________________________
Jillian Hendrickson, Mayor
ATTEST:
___________________________________
Kimberly A. Hodena, City Clerk
Agenda Page 24
Mayor and Council Request for Action
P:\City Council\Council Packet Information\2018\090418\RCA for Riverwood Purchase Agreement, 9-4-18.docx
Meeting Date: INSERT DATE
August 30, 2018
SUBJECT: LEGAL - EASEMENT PURCHASE AGREEMENT FOR WASTEWATER TREATMENT
PLANT DISCHARGE LINE TO MISSISSIPPI RIVER.
RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the
following:
MOTION TO: Approve Purchase Agreement with Riverwood Holdings, LLC for an easement
for the Wastewater Treatment Plant discharge line to Mississippi River.
BACKGROUND: The City’s Engineering consultants have previously identified a discharge
line directly to the Mississippi River as the most economical option for meeting new MPCA
effluent discharge requirements. This line will go from the wastewater treatment plant west on
70th Street, then traveling north on CSAH 19 for approximately 5 miles until it reaches the
Riverwood property, which is located where CSAH 19 tees into CSAH 39 in Otsego and has
frontage on the Mississippi River.
City Staff has met with the owners of Riverwood Holdings, LLC (the owner of the Riverwood
property) and has negotiated the attached purchase agreement that would acquire a permanent
drainage and utility easement for the sewer line, construction easements necessary to install the
line, and an access easement allowing access to the property along the existing bituminous
parking lots and driveways. In return for the easement, the City would pay Riverwood Holdings,
LLC $127,500.
The City had the easement appraised and the damages were found to be $55,100. In addition, the
City will be ripping up a significant amount of bituminous driveway that will need to repaved.
Rather than having the City replace this pavement, the purchase agreement has the City restoring
these paved areas back to gravel, and Riverwood will be responsible, at their expense, for
repaving the disturbed areas. The cost of this replacement has been worked into the $127,500
that the City is paying for the easement.
The purchase agreement is contingent upon the City obtaining a short easement from one other
property next door to Riverwood (City Staff is in the process of negotiating that purchase
agreement now) and the City obtaining a conditional use permit from the City of Otsego.
Albertville would apply for that conditional use permit once both purchase agreements are
approved and signed.
KEY ISSUES:
• Because this property is directly adjacent to the northerly extension of CSAH 19, it
offers the shortest route to the Mississippi.
Agenda Page 25
Mayor and Council Request for Action – September 4, 2018
Easement Purchase Agreement for Wastewater Treatment Plant Discharge Line to
Mississippi River.
Page 2 of 2
P:\City Council\Council Packet Information\2018\090418\RCA for Riverwood Purchase Agreement, 9-4-18.docx
Meeting Date: September 4, 2018
• The easement will cost the City $127,500.
• Construction of the discharge line would likely take place in 2019.
• This site offers the City relatively easy access to the discharge point at the Mississippi
River, where any required effluent sampling and maintenance would most likely take
place.
POLICY/PRACTICES CONSIDERATIONS: Obtaining an easement from a property owner
with frontage on the Mississippi River is necessary to advance the City’s preferred alternative of
discharging wastewater effluent directly to the Mississippi River.
FINANCIAL CONSIDERATIONS: Staff believes that this easement, along with an additional
easement that is necessary from the adjacent property, offers the cheapest path to the Mississippi
River. Obtaining an easement from other property owners would require more pipe and would
likely increase the cost of the project.
LEGAL CONSIDERATIONS: The City has the right to acquire an easement for drainage and
utility purposes, even if that easement is in another city.
Department/Responsible Person: Adam Nafstad, City Administrator/Public Works Director.
Submitted Through: Adam Nafstad, City Administrator/Public Works Director
Attachments: Real Estate Purchase Agreement.
Agenda Page 26
Fire Department Update
September 4, 2018
GENERAL ADMINISTRATION:
• Calls for Service:
o 2018 (Through August 28): 241
Albertville: 134 55.60%
Otsego: 94 39.00%
St. Michael: 6 2.49%
Other: 7 2.90%
• Hiring Update
o 4 Applicants
Interviews on September 13
• Promotional Process Update
GENERAL BUSINESS:
• Otsego Fire Study Update
• Fire Department Capital Update
• Fire Department Memorial Dedication Ceremony
o Sunday, September 9, 3:00 p.m.
Agenda Page 27
City Administrator’s Update
August 30, 2018
GENERAL ADMINISTRATION
I-94 Funding: MnDOT selected the full St. Michael to Albertville Expansion Project as one of
their Federal BUILD Grant candidates. If selected, this would provide additional funds to
complete the added lanes between CR 19 and CR 37, as well as replacement of the CR 19
bridge. We are scheduled for the D.C. meetings with LGN to advocate for the $10 million grant
on September 27-28, 2018.
Candidate Filing: Candidate filing has closed and is as follows:
Mayor: Jillian Hendrickson
City Council: Andrew John Rebecca Halling
Rob Olson Walter Hudson
2019 Preliminary Budget: The preliminary 2019 budget will be brought to the second meeting
in September for approval.
Employment Opportunities: We are currently interviewing for the Administrative Assistant
position and hope to make an offer in the next two weeks. The advertisement for a Full-time
Ice Arena Maintenance and Shift Supervisor has been posted and will close September 7, 2018.
We anticipate advertising for the Assistant Manager soon.
Absentee Voting: Absentee voting for the General Election will begin on September 21 through
November 5. Voting is available to voters during City Hall hours and City Hall will also be open
on Saturday, November 3, from 10:00 a.m. to 3:00 p.m. There is no excuse needed to vote by
absentee ballot.
Liquor Compliance Checks: Checks were completed by Wright County and three establishments
were cited for failure to request ID of an underage person. This was the first violation for the
three establishments within a 24 month period and the $500 first offense fine was invoiced to
the establishments. Should an establishment wish to dispute the fine, they have the
opportunity to request a hearing in front of the City Council. One establishment has paid the
fine to date.
CGI Video Tour: The custom videos documenting the Albertville community on our web page
are being revamped. Staff has completed work on the script and shoot locations. The
videographer is scheduled in late September/early October and is anticipated edited and
reviewed videos will be up by mid-November.
Agenda Page 28