2012-11-07 CC Packet
City of Albertville Council Agenda
Wednesday, November 7, 2012
City Council Chambers
7:00 PM
PUBLIC COMMENTS -The City of Albertville welcomes and encourages public input on issues listed on the agenda or of general community
interest. Citizens wishing to address the Council regarding specific agenda items, other than public hearings are invited to do so under Public
Forum and are asked to fill out a “Request to Speak Card”. Presentations are limited to five (5) minutes.
M:\Public Data\City Council\Council Agendas\2012 Agendas\11 07 2012 CC Agenda.doc
Meeting Date: November 7, 2012
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE – ROLL CALL
3. RECOGNITIONS – PRESENTATIONS – INTRODUCTIONS
4. CITIZENS OPEN FORUM – (time reserved 5 minutes)
5. AMENDMENTS TO THE AGENDA
6. CONSENT AGENDA
All items under the Consent Agenda are considered to be routine by the City staff and will
be enacted by one motion. In the event an item is pulled it will be discussed in the order it
is listed on the Consent agenda following the approval of the remaining Consent items.
These items will be approved by a separate motion.
A. Accept the October 15, 2012 regular City Council meeting minutes as presented (pgs
4-11)
B. Accept the October 15, 2012 workshop City Council meeting minutes as presented
(pgs 12-13)
C. Authorize the Monday, October 15, 2012 payment of claims that includes electronic
payments 1497 EFT - 1510 EFT and check numbers 31440 to 31488 as presented (pgs
14-20)
D. Approve I-94 Project Payment to Eureka Construction for $695,624.70
E. Approve Closure of City Offices at Noon on Christmas Eve, Monday, December 24,
2012 (pg 21 )
F. Approve Release of Claims Agreement between the City of Albertville and Larry
Kruse (pgs 22-27)
7. PUBLIC HEARINGS - None
Agenda Page 1
City of Albertville Council Agenda
Wednesday, November 7, 2012 Page 2 of 3
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Meeting Date: November 7, 2012
8. DEPARTMENT BUSINESS
A. Finance
1). Issuance and Sale of General Obligation Sewer Revenue Crossover
Refunding Bonds, 2013A $2,510,000 (pgs 28-53)
(Motion to adopt Resolution No. 2012-044 entitled a Resolution approving the
issuance and sale of General Obligation Sewer Revenue Crossover Refunding
Bonds; Series 2013A.)
2). Delinquent Utility/Account Assessments (pgs 54-61)
(Motion to Approve Resolution No. 2012-045 entitled a Resolution Certifying the
2012 Uncollected Utility Bills and invoices to Wright County for Collection with
Real Estate Taxes.)
3). Recycling Update (pg 62)
B. Administration
1). Addition of Three Reserve Firefighters (pgs63-64)
(Motion to authorize the Albertville Fire Chief to hire and maintain on staff three
reserve fire fighters as volunteers, and to make one or more of these firefighters
employed firefighters as vacancies in the force occur.)
C. Planning/Zoning
1). Lions Club Caboose Donation Request (pgs 65-68)
(Motion to adopt Resolution No. 2012-046 approving a request by the Lions Club
to place a donated caboose in Central Park.)
D. Legal
1). I-94 Project Assessment Deferral (pgs 69-72)
(Motion to approve Settlement of Special Assessment Objection with RJ&S
Investments of Albertville.)
2). Approve 152 Club Assessment Deferral (pgs 73-74)
(Motion to approve Resolution No. 2012-047 related to revolving loan to the
152 Club.
E. Public Works Director/City Engineer
1). I-94 Assessments/City Parcels (Discussion)
F. City Council
G. City Clerk
Agenda Page 2
City of Albertville Council Agenda
Wednesday, November 7, 2012 Page 3 of 3
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Meeting Date: November 7, 2012
9. ANNOUNCEMENTS and/or UPCOMING MEETINGS
November 12 Veteran’s Day, City Offices Closed
November 13 STMA Ice Arena Board, 6:00 p.m.
Special City Council Meeting, 6:30 p.m.
Planning and Zoning Commission, 7:00 p.m.
November 19 City Council, 7:00 p.m.
November 22 Thanksgiving, City Offices Closed
November 26 Joint Powers Water Board, 6:30 p.m.
December 3 Truth in Taxation Hearing, 6:00 p.m.
City Council, 7:00 p.m.
November-12
December-12
Su M Tu W Th F Sa
Su M Tu W Th F Sa
1 2 3
1
4 5 Ele 6 CC7 8 9 10
2 CC3 4 5 6 7 8
11 H 12 PZ/Ice13 14 15 16 17
9 Ice10 PZ11 12 13 14 15
18 CC19 20 21 H 22 23 24
16 CC17 18 19 20 21 22
25 JP
26 27 28 LF29 30
23 JP 24 H25 26 27 28 29
30 31
10. ADJOURNMENT
Agenda Page 3
ALBERTVILLE CITY COUNCIL
Monday, October 15, 2012
DRAFT MINUTES
ALBERTVILLE CITY HALL 7:03 PM
1. CALL TO ORDER – PLEDGE OF ALLEGIANCE
Deputy Mayor Vetsch called the regular City Council meeting to order at 7:03 p.m.
2. ROLL CALL
Present: Council members Jillian Hendrickson, Larry Sorensen, John Vetsch and Dan Wagner
Absent: Mayor Mark Meehan
Others Present: Interim City Administrator Robert Thistle, Finance Director Tina Lannes, City
Engineer/Public Works Director Adam Nafstad, City Clerk Kimberly Olson, City Planner Alan
Brixius, City Attorney Michael Couri, Samara Postuma, Donna and Donald Savitski, Tom and
Rita Fay, Tom Nordin, Randy Stangler, Bridget Miller, Robby Rich, Mike Potter, Andrea Bollin,
Beatrice Roden, Rob Olson, Don Peterson, Paul Turpin, and EJ Solterman
3. RECOGNITIONS, PRESENTATIONS AND INTRODUCTIONS
4. CITIZENS OPEN FORUM
5. APPROVAL OF THE AGENDA
Vetsch added discussion of signs in the right of way.
Motioned by Wagner, seconded by Hendrickson, to approve the agenda. Ayes: Vetsch,
Hendrickson, Sorensen, and Wagner. Nays: None. Absent: Meehan. MOTION DECLARED
CARRIED.
6. CONSENT AGENDA
All items under the Consent Agenda are considered to be routine by City Staff and will be
enacted by one motion. In the event an item is pulled, it will be discussed in the order it is listed
Agenda Page 4
City of Albertville Page 2 of 8
City Council Minutes
October 15, 2012
on the Consent Agenda following the approval of the remaining Consent items. These items will
be approved by a separate motion.
A. Accept the October 1, 2012 regular City Council meeting minutes as presented
B. Authorize the Monday, October 15, 2012 payment of claims that includes electronic
payments 1461 EFT - 1475 EFT and check numbers 31386 to 31428 as presented
C. Accept STMA Ice Arena Board Minutes f October 8, 2012
D. Adopt Resolution 2012-041 accepting and acknowledging a $2,000 donation from the
Albertville Lions Club to be used in the completion of the Eagle Scout Boardwalk
Project
E. Adopt Resolution 2012-042 accepting a $200 Refer A Friend donation to the
Albertville Fire Department
F. Approve a 1 Day Temporary Intoxicating Liquor License application submitted by the
Albertville Lions for the Albertville Lions 9th Annual Comedy Night on Saturday,
October, 20, 2012
Olson removed the October 1, 2012 regular meeting minutes from the consent agenda.
Motioned by Sorensen, seconded by Hendrickson, to accept the consent agenda. Ayes: Vetsch,
Hendrickson, Sorensen, and Wagner. Nays: None. Absent: Meehan. MOTION DECLARED
CARRIED.
Olson asked for the minutes to be corrected to reflect 9 months of COBRA insurance would be
paid in part to Bridget Miller as part of her severance agreement unless covered by another
employer.
Motioned by Hendrickson, seconded by Sorensen, to approve the change to the October 1,
2012 City Council regular meeting minutes. Ayes: Vetsch, Hendrickson, Sorensen and
Wagner. Nays: None. Absent: Meehan. MOTION DECLARED CARRIED.
7. PUBLIC HEARINGS
A. I-94 Special Assessment Public Hearing
Nafstad stated the project’s purpose is to improve traffic congestion and safety as
well as being an economic improvement. He reviewed some of the milestones
leading up to the current construction.
The estimated cost of the project is $10.8 million. Property assessments will make up
$945,196.12 of that amount.
Nafstad stated the project is eighty percent complete and they are aiming for a
completion date of November 19, 2012.
Agenda Page 5
City of Albertville Page 3 of 8
City Council Minutes
October 15, 2012
An appraiser calculated the benefit assigned to each property in the assessment area.
There are 86 benefiting parcels. The proposed term of the assessments is 10 years
with an interest rate of 3.28% and it is consistent with past practice. All properties
have been noticed of the assessment. He stated they have reached an agreement with
the Outlet Mall for their assessment and have also received some prepaid
assessments.
Nafstad stated he has received two objections to the assessments to date. The first is
from Gerhard Knechtl, PID#101500363200, in the amount of $112,000.00. The
appraiser found a benefit of 8% for the property. Staff is not recommending a change
in the amount of the assessment The second objection is from Mr. and Mrs. Savitski,
PID#101033001011, in the amount of $1,205.70. There is a benefit of 0.3% for the
property. The appraiser looks to see if the property is being used in the highest and
best capacity. This is generally based on a 6 to 1 ratio of land versus building
meaning that if the land value is more than 6 times the building value, the property is
not being utilized in the highest and best capacity. In conversation with the
Savitski's, it became apparent that the main parcel on which the hardware store is
located is dependent on the other lot to meet its parking requirements and perhaps the
car wash is the highest and best use. Staff is recommending the parcel instead be
assessed at 0.13% benefit thus lowering the assessment to $598.65.
Couri explained the assessment process and the steps for appealing an assessment.
He stated that the Council may reduce the assessments, but cannot raise the
assessments. He explained the requirements for deferral of an assessment.
Couri reported the three steps for appealing the assessment are:
1. Objection in writing prior to the close of the public hearing.
2. Within 30 days, the property owner must file a notice of appeal in district
court.
3. Within 10 days after filing the notice of appeal, serve notice on the City Clerk
Vetsch opened the public hearing.
Mrs. Savitski, 6040 Labeaux Ave. NE stated they do understand having to pay their
portion of the assessment costs, but she would like their property to be assessed at the
same rate of other “like” properties.
Tom Fay, 10795 70TH St. NE, requested that the property at 6796 Labeaux Ave. NE
have the assessment deferred until the sale of the property. He stated the occupant is
an elderly woman with very limited income and the ownership had been transferred
to a limited partnership. Couri stated he would need some time to research the
request further. He suggested that Fay put an appeal request in writing to preserve
their rights moving forward in the process.
Agenda Page 6
City of Albertville Page 4 of 8
City Council Minutes
October 15, 2012
A representative of Gerhard Knechtl was present to bring information back to Mr.
Knechtl who was out of the country. Vetsch suggested he speak with Couri before
the end of the evening.
Motion by Hendrickson, seconded by Sorensen, to close the public hearing. Ayes:
Vetsch, Hendrickson, Sorensen and Wagner. Nays: None. Absent: Meehan.
MOTION DECLARED CARRIED.
Motion by Hendrickson, seconded by Sorensen, to adopt Resolution 2012-043 for
W.B.T.H. 94 C-D Road Assessments and reducing the assessment for PID
#101033001011 to $598.65. Ayes: Hendrickson, Sorensen and Wagner. Nays:
Vetsch. Absent: Meehan. MOTION DECLARED CARRIED.
Vetsch stated that he would like to see the assessments more evenly distributed and
that was the reason for his vote.
8. DEPARTMENT BUSINESS
A. City Council
1). STMA Ice Arena Board Update
Sorensen stated Youth Hockey will come to Albertville, St. Michael and the
School District with a proposal but Youth Hockey would first like to complete a
feasibility study for a second sheet of ice. The last feasibility study was done
four years ago.
Nafstad sated there currently is a proposal on the table and they felt they should
get legal opinion on the offer.
Couri stated the proposal has four points:
• Youth Hockey would donate $200,000 to the Arena Board on bond if they
went forward with a second sheet of ice.
• Guarantee that if the debt service could not fully fund the operations of the
arena, they would cover 25% of the shortfall.
• Youth Hockey would have at least one person on the Arena Board with
voting rights.
• Youth Hockey would get first selection of ice time on the second sheet.
Couri suggested they condition the letting of the bids upon arrival of the
$200,000. Since Youth Hockey is a private organization, it is only as strong
as the individuals that make up the group and there are no financial assets
that can be pledged as financial security. He cautioned the Council to see if
the second sheet of ice could support itself. He stated the current arena could
not support itself and the cities had to forgive the debt. He suggested that if
the time comes, Council should have a financial advisor review the proposal.
Agenda Page 7
City of Albertville Page 5 of 8
City Council Minutes
October 15, 2012
The last two points can be easily accomplished. Couri stated that he did not
believe the School District and St. Michael have reviewed the proposal and
the three entities will have to agree together on any terms.
Lannes stated at the end of the Arena Board meeting, the Board and Youth
Hockey agreed to split the costs of the feasibility study. The City will also do
its own projections as well when it all comes together.
B. Finance
1). Otsego Fire Department Contract
Lannes highlighted the differences in the five year contract from the traditional
one year contract:
• Otsego has requested more participation in the budget process and
financial process. The Cities will create a Fire Commission that would
consist of two member of each City Council, the Fire Department, City
Finance Directors and City Administrators meeting at least twice a year.
• One year termination notice.
• If fire equipment or buildings are sold, the proceeds are put back in the
Fire Department budget.
• It will be adding a new district from the Monticello covered portion of
Otsego which will increase their budget contribution from 30% to 36%.
•
Lannes stated that if approved tonight, Otsego City Council will approve the
contract the following week.
Hendrickson asked about fire training. Lannes reported it had been included
in the budget during preliminary discussions and approval.
Don Peterson, 5597 Lachman Ave. NE, asked about response time if they are
in the new district and get a call back in Albertville. Mills reported that
response would be similar, about 8-10 minutes.
Motion by Sorensen, seconded by Hendrickson, to approve the Five Year
Service Contract with the City of Otsego. Ayes: Vetsch, Hendrickson,
Sorensen and Wagner. Nays: None. Absent: Meehan. MOTION
DECLARED CARRIED.
C. City Clerk
1). Website Update
Agenda Page 8
City of Albertville Page 6 of 8
City Council Minutes
October 15, 2012
Olson reported the website went live on Friday afternoon, October 12. This is
Phase I of the website redevelopment. Phase II will build additional pages and
information and Phase III will follow with fillable online forms.
Hendrickson thanked staff for the improvements to the site. Sorensen stated all
the feedback he has received is positive.
D. Public Works Director/City Engineer
1). I-94 Oral Update
Nafstad stated the work is progressing well. Concrete work will continue
throughout the week. They will be working on restoration and opening signage
as well. They are aiming for a November 19 opening before Black Friday. He
stated it is an optimistic goal. They underwent an in depth audit with PFA and
they have not received any negative feedback.
Sorensen inquired when the signals will be put up. Nafstad replied it will occur
once the concrete work is done and signals work happens quickly.
Sorensen asked about the number of lanes turning each way onto County Rd 19.
Nafstad replied it will be two left and one right. The right turn lane can move
more traffic with turning available on green, yellow and red lights than the left
lanes. Vetsch questioned the lanes since it was to benefit the mall. Wagner
stated the improvement was not for the benefit of the mall; it was to improve
safety and access.
2). Memorial Park (Jessica Weishair)
Nafstad reported there had been a memorial area around the site of the accident
and with the construction of the interchange improvements, it was necessary to
remove the memorial. Staff, Fire Department representatives and members of
the victim’s family have worked to create a concept for a new memorial and have
also brought in a landscape architect to reflect the likes of Jessica. The site is
designed to fit in with the City’s vision for future trails. The site includes
butterfly gardens and sculptures, sitting areas, patio and a crushed stone path.
The location is between the southern tip of Hunter’s Lake and the two storm
water ponds. Cost of the project would be $11,700. This is for materials only as
there is a lot of support for the labor. Additional elements can be provided by
non-city sources.
Mills reported they had asked for help with this project because there was already
an active memorial site that needed to be moved. He felt it would be a benefit to
the community and anyone involved with the accident. He stated they would
fundraise for the other elements and have support from Pelican Rapids as well as
an Eagle Scout to help with labor. Nafstad reported the $1,850 for the grading
and aggregate will come out of this year’s budget and be completed while the
interchange improvements are ongoing. He stated that some discussion resulted
Agenda Page 9
City of Albertville Page 7 of 8
City Council Minutes
October 15, 2012
out of their committee meeting about the site developing into a citywide
memorial park.
Vetsch inquired how they would determine if someone in the future would have a
memorial park. Mills responded they had the same thoughts and felt it was
appropriate to move forward with this one since it was already an active
memorial that was being maintained.
Sorensen felt his could tie in the parks system. Sorensen stated this may be part
of the healing process for some of our firefighters who were involved and he felt
it was the right thing to do.
Motion by Hendrickson, seconded by Sorensen, to authorize the construction
of a memorial park in remembrance of the bus that occurred in the spring of
2008, which is to be located at the northwest quadrant of the 62nd and 63rd St.
NE for an estimated amount of $11,700. Ayes: Vetsch, Hendrickson, Sorensen
and Wagner. Nays: None. Absent: Meehan. MOTION DECLARED
CARRIED.
E. Planning/Zoning
1). Signs in the Right of Way
Vetsch wanted clarification about signs in the right of way. Brixius reported
that signs can be placed on any private property. He believed there was no
restriction on the setback or the number of signs. Couri stated there is a State
Law that overrules the local restrictions for political signs. The only place a
sign cannot be place is the right of way and he clarified there are differences in
the right of way between City and County. Nafstad stated that generally signs
are removed from the right of way on a complaint basis.
F. Legal
1). Attorney Update
Couri reported they closed on the 152 Club Revolving Loan. The owner wished
to reduce the amount from $12,000. It is a five year loan and will be paid by
automatic withdrawal a banking account.
2). Bridget Miller Severance Agreement
Couri reported there have been some minor changes. Miller did have her
attorney review the agreement. Miller wishes to receive the COBRA insurance
payments rather than the pay out of sick leave. He reviewed the other items in
the agreement. Miller has 15 days from the date of signing the agreement to
rescind the agreement. Couri’s recommendation is to approve the agreement
tonight if it is acceptable and allow Couri to make any final minor changes
needed if Miller’s attorney has them.
Agenda Page 10
City of Albertville Page 8 of 8
City Council Minutes
October 15, 2012
Motioned by Hendrickson, seconded by Wagner, to approve the Settlement
Agreement and Release of Claims between Bridget Miller and the City of
Albertville allowing the City Attorney to make minor changes as needed.
Ayes: Vetsch, Hendrickson, Sorensen and Wagner. Nays: None. Absent:
Meehan. MOTION DECLARED CARRIED.
G. Administration
1). Oct. 29 Joint Meeting Discussion Topics
Thistle reported that if Council would like to add any items to discuss at the
meeting to inform Nafstad.
2). Administrative Assistant/Accounting Clerk II Position
Lannes reported that she is asking permission to advertise the position of the
Administrative Assistant/Accounting Clerk II. She stated the job description
will remain the same, but the education requirements will be moved back to
their original lever.
Motion by Hendrickson, seconded by Wagner, to authorize posting of the
Administrative Assistant/Accounting Clerk II position. Ayes: Vetsch,
Hendrickson, Sorensen and Wagner. Nays: None. Absent: Meehan.
MOTION DECLARED CARRIED.
9. ANNOUNCEMENTS and/or UPCOMING MEETINGS
October 29 Joint Albertville - St. Michael City Council Meeting, 6:00 p.m.
Legislative Forum with School District, 7:00 p.m.
November 6 Election Day, Polls Open 7 a.m. to 8:00 p.m.
November 7 City Council Meeting (WED.), 7:00 p.m.
November 12 Veteran’s Day, City Offices Closed
November 13 Ice Arena Board Meeting, 6:00 p.m.
City Council Special Mtg. to Canvass Election Results, 6:30 p.m.
Planning and Zoning Commission Meeting, 7:00 p.m.
10. ADJOURN MEETING
Motioned by Sorensen, seconded by Hendrickson, to adjourn the meeting at 8:46 p.m.
Ayes: Vetsch, Hendrickson, Sorensen and Wagner. Nays: None. Absent: Meehan.
MOTION DECLARED CARRIED.
Respectfully submitted,
___________________________________
Kimberly A. Olson, City Clerk
Agenda Page 11
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ALBERTVILLE CITY COUNCIL WORKSHOP
Monday, October 15, 2012
DRAFT MINUTES
ALBERTVILLE CITY HALL 7:01 P.M.
ROLL CALL
Present: Council members Jillian Hendrickson, Larry Sorensen, John Vetsch and Dan Wagner
Absent: Mayor Mark Meehan
Others Present: Interim City Administrator Robert Thistle, Finance Director Tina Lannes,
Public Works Director/City Engineer Adam Nafstad, City Attorney Michael Couri, City Planner
Alan Brixius, and City Clerk Kimberly Olson
CENTRAL PARK CONCEPT
Brixius reported that he has worked with the Park Committee on these plans, but he would like
Council feedback before moving forward with finalizing the plans.
Brixius stated the Central Park Concept took into account a second sheet of ice by the STMA Ice
Arena and that would require an additional 200 parking spaces. He reviewed the two options for
accommodating that parking need. The Park Committee did not want to sacrifice a ball field for
parking spaces, so both options allow the ball field to remain.
Brixius stated there would be three entry points to the park at the ice arena, Main Avenue NE
and near St. Albert’s church. They looked at trail circuits around the ball fields and also future
splash pad locations near an entry point. They looked at building a replica of the original depot
building with a stage and possibly a historic rail car or caboose. The depot could be used for
evening concerts in the park. The Park Committee wanted to highlight and establish the park
entry point on Main Avenue NE. He stated they looked at keeping areas open for Friendly City
Days.
Brixius stated the plan isn’t meant to be done at one time and it can fit into the City’s Capital
Improvement Plan and budget in stages.
The other concept he was asked to look at was the area north of the treatment plant. Council will
need to determine the land use as parkland or an area for housing or a combination of both. He
showed several plans with differing uses. One could be baseball and softball fields as well as
soccer and lacrosse fields. Another could be single family with or without an open space.
Another could be half residential and half ball fields.
Agenda Page 12
City of Albertville Page 2 of 2
City Council Workshop Minutes
October 15, 2012
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Brixius also looked a walking trail along the lake that could tie into other trails and even possibly
the memorial site for Jessica Weishair.
Brixius would like to put together a narrative to bring back to the Park Committee for editing and
approval and then bring back for final approval by the Council.
Vetsch asked about the compost site. Brixius stated they will have to look at options and he will
put alternatives in the report.
Vetsch was hesitant to put in residential housing. Brixius stated that the fields are expensive to
put in. Vetsch asked if there is some sensitivity to the closeness of the treatment plant. Brixius
stated they could do ball fields on the southern half and residential to the north.
Brixius asked Council if they were committed to keeping the area as a community play field.
Hendrickson wanted to keep options open but could see some residential. She would like to
keep it broader. Brixius stated the land is city owned property and nothing will happen until they
decide it. They have ultimate control because of ownership.
LeRoy Berning was present to speak about the possibility of purchasing a caboose for Central
Park. He stated the Albertville Lions are supportive of purchasing a caboose and building a
depot building. He stated that it could be a ten year project.
Berning provided estimated costs on the purchase, moving, storage and restoration of the
caboose. He stated that a local auto body shop would be willing to work on the restoration.
Berning stated he is interested in bringing the history of the depot back to town. He stated the
building could be used for meeting or rest rooms or music performances during the Farmer’s
Market.
Berning stated that he just needed the green light from the City Council to begin the process of
acquiring the caboose. He stated that he would not be asking for money from the City for either
the caboose or the depot. He stated the Lions have shown their support for both projects and
they could raise funds with other community organizations.
Thistle stated they could bring this item back to the City Council at the next regular meeting for
formal acceptance.
ADJOURNMENT
The meeting was adjourned at 9:48 p.m.
Respectfully submitted,
____________________________________
Kimberly A. Olson, City Clerk
Agenda Page 13
Mayor and Council Request for Action
M:\Public Data\Requests for Council Actions (RCA)\2012\11 07 2012 Finance Bills Report (RCA).doc
November 1, 2012
SUBJECT: CONSENT (Finance) – PAYMENT OF BILLS
RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the
following:
MOTION: Authorize the Wednesday, November 7, 2012 payment of the claims that includes
check numbers 1497 EFT – 1510 EFT and checks numbered 31440 to 31488 as presented
except the bills specifically pulled, which are passed by separate motion.
BACKGROUND: The City processes claims on a semi-monthly basis. The bills are approved
through their respective departments and administration and passed onto the City Council for
approval.
KEY ISSUES:
Account codes starting with 810 are STMA Arena Expenses/Vendors (bolded)
Check No. 1505E City of St. Michael, payment for building official May-September 2012
POLICY/PRACTICES CONSIDERATIONS: It is the City’s policy to review and approve
payables on a semi-monthly basis.
FINANCIAL CONSIDERATIONS: City staff has reviewed and recommends approval of
payments presented.
LEGAL CONSIDERATIONS: The Mayor and Council have the authority to approve all bills
pursuant to Minnesota State Law, which requires all bills to be paid in a timely manner,
generally within 30 days unless one party determines to dispute the billing.
Department/Responsible Person: Finance/Tina Lannes, Finance Director
Reviewed by: RDT
Attachments: Check Register Detail
Agenda Page 14
Mayor and Council Request for Action – November 7, 2012
Finance – Payment of Claims Page 2 of 7
M:\Public Data\Requests for Council Actions (RCA)\2012\11 07 2012 Finance Bills Report (RCA).doc
Check Detail Register
November 2012
Check Amt Invoice Comment
10100 Premier Bank Paid Chk# 001497E 11/1/2012 COURI & RUPPE, P.L.L.P. G 101-22900 Rental Deposit Escrow $100.00 Oct 12 Rental Damage Deposit Refund 9/6/12 E 101-41600-304 Legal Fees $7,087.50 Oct 12 Personnel Issues, Adam's Contract, Liability, Bldg Contract, Springsted E 468-49000-300 Professional Srvs (GENERAL) $487.50 Oct 12 I-94 Ramps Total COURI & RUPPE, P.L.L.P. $7,675.00
Paid Chk# 001498E 11/1/2012 EMERGENCY APPARATUS MNTC E 101-42000-404 Repair/Maint - Machinery/Equip $527.66 63567 FD Ladder 11 Cylinder Gland Nut, 2" E 101-42000-404 Repair/Maint - Machinery/Equip $1,698.99 64251 FD Ladder 11 Pressure Transducer, Total EMERGENCY APPARATUS MNTC $2,226.65
Paid Chk# 001499E 11/1/2012 FASTENAL COMPANY E 101-43100-215 Shop Supplies $4.36 MNTC486082 (6) 5/8 -11 S/S HxJamNut E 601-49450-210 Operating Supplies (GENERAL) $7.57 MNTC486276 (6) 3/8-16x3 1/2 s/S HCS, Nylock E 602-49400-407 R/M - Water Mains $175.18 MNTC486280 (20) 5/8 - 11/2 1/4, (20) 5/8 11x2 1/2, HCS 3/4, 3/4" - 10, 5/8-11 x 10, 5/ E 101-43100-215 Shop Supplies $46.62 MNTC486281 100 18 x 1 1/4, 50 18 x 2 1/2, 10 11 x 2 5/8 E 601-49450-210 Operating Supplies (GENERAL) $14.30 MNTC486321 HCS 5/8 - 11 x 8 Z5 (4) E 101-43100-215 Shop Supplies $39.97 MNTC486361 #4 5/8 x 1/4, #12 1.25 - .5 x 9, #16 1 9 Total FASTENAL COMPANY $288.00
Paid Chk# 001500E 11/1/2012 MAGIC WATER E 101-42000-200 Office Supplies (GENERAL) $8.28 20209BS FD 50 lb bag solar salt E 101-42000-404 Repair/Maint - Machinery/Equip $140.00 20209BS FD 10 cases 20oz Bottled Water Total MAGIC WATER $148.28
Paid Chk# 001501E 11/1/2012 MOLD TECH, INC. G 101-22900 Rental Deposit Escrow $100.00 Refund Refund Damage Dep for 10/22/12 Total MOLD TECH, INC. $100.00
Paid Chk# 001502E 11/1/2012 S & T OFFICE PRODUCTS E 101-41910-200 Office Supplies (GENERAL) $5.12 01PL0136 pens - teal 1 doz E 101-41910-200 Office Supplies (GENERAL) $222.15 01PL2438 manila file pockets 1 box, 2500 20# Total S & T OFFICE PRODUCTS $227.27
Paid Chk# 001503E 11/1/2012 BRAUN INTERTEC CORP E 468-49000-300 Professional Srvs (GENERAL) $11,248.00 359254 WB TH 94 C-D Rd through 10/5/12 Total BRAUN INTERTEC CORP $11,248.00
Paid Chk# 001504E 11/1/2012 BOLTON & MENK, INC E 468-49000-300 Professional Srvs (GENERAL) $10,729.00 0150132a Task 2 WB TH 94 Total BOLTON & MENK, INC $10,729.00
Paid Chk# 001505E 11/1/2012 CITY OF ST. MICHAEL E 468-49000-303 Engineering Fees $37,803.00 10172012-1 Building Inspections Services May Total CITY OF ST. MICHAEL $37,803.00
Agenda Page 15
Mayor and Council Request for Action – November 7, 2012
Finance – Payment of Claims Page 3 of 7
M:\Public Data\Requests for Council Actions (RCA)\2012\11 07 2012 Finance Bills Report (RCA).doc
Check Amt Invoice Comment
Paid Chk# 001506E 11/1/2012 MVTL LABORATORIES, INC E 601-49450-218 Testing Expenses $281.40 627484 10/15/12 Chemical Test Report
E 601-49450-218 Testing Expenses $113.40 627867 10/17/12 Chemical Test Report E 601-49450-218 Testing Expenses $113.40 629174 10/25/2012 Chemical Test Report Total MVTL LABORATORIES, INC $508.20
Paid Chk# 001507E 11/1/2012 FYCC E 101-45000-598 Pledges & Contributions $1,587.42 1066 FYCC Programming November 2012 E 101-45000-598 Pledges & Contributions $1,587.42 1067 FYCC Progamming December 2012 Total FYCC $3,174.84
Paid Chk# 001508E 11/1/2012 RANDYS SANITATION E 810-00000-384 Refuse/Garbage Disposal $74.93 Novermber 2012 STMA Arena Trash Total RANDYS SANITATION $74.93
Paid Chk# 001509E 11/1/2012 RAPIT PRINTING E 101-41400-300 Professional Srvs (GENERAL) $2,309.57 119019 8 page newsletter October 2012 Total RAPIT PRINTING $2,309.57
Paid Chk# 001510E 11/1/2012 WESTSIDE WHOLESALE TIRE E 101-43100-404 Repair/Maint - Machinery/Equip $47.43 691748 25" O Ring, Loader Total WESTSIDE WHOLESALE TIRE $47.43
Paid Chk# 031440 11/7/2012 ALLINA HOSPITALS & CLINICS E 101-42000-312 First Responder Training $1,136.12 ll10016217 FD Medical Directorship 4th qtr Oct - Total ALLINA HOSPITALS & CLINICS $1,136.12
Paid Chk# 031441 11/7/2012 APPOLLO SYSTEMS - COMMERCIAL D E 101-45100-405 Repair/Maint - Buildings $20.31 167419 5801 Lander Ave Security Total APPOLLO SYSTEMS - COMMERCIAL $20.31
Paid Chk# 031442 11/7/2012 ARAMARK REFRESHMENT SERVICES E 810-00000-254 Soft Drinks/Mix For Resale $74.44 1029471 STMA Arena AquaMark Filter 3 E 810-00000-254 Soft Drinks/Mix For Resale $747.18 1044034 STMA Arena Coffee, Cocoa, Total ARAMARK REFRESHMENT $821.62
Paid Chk# 031443 11/7/2012 ARAMARK UNIFORM SERVICES E 602-49400-417 Uniform Rentals $14.48 629-7568280 Uniforms Swr E 601-49450-417 Uniform Rentals $14.48 629-7568280 Uniforms Wtr E 101-45100-417 Uniform Rentals $14.49 629-7568280 Uniforms Pks E 101-43100-417 Uniform Rentals $14.48 629-7568280 Uniforms PW E 602-49400-417 Uniform Rentals $12.44 629-7596666 Uniforms Swr E 601-49450-417 Uniform Rentals $12.44 629-7596666 Uniforms Wtr E 101-45100-417 Uniform Rentals $12.45 629-7596666 Uniforms Pks E 101-43100-417 Uniform Rentals $12.44 629-7596666 Uniforms PW E 810-00000-405 Repair/Maint - Buildings $10.69 629-7601377 STMA Arena mats, mop, laundry E 101-45100-417 Uniform Rentals $11.89 629-7601384 Uniforms Pks E 602-49400-417 Uniform Rentals $11.89 629-7601384 Uniforms Swr E 601-49450-417 Uniform Rentals $11.89 629-7601384 Uniforms Wtr E 101-43100-417 Uniform Rentals $11.89 629-7601384 Uniforms PW E 101-41940-405 Repair/Maint - Buildings $42.24 629-7601385 CH mats, mops, dish towels E 101-42000-405 Repair/Maint - Buildings $5.39 629-7601386 FD Mats E 601-49450-417 Uniform Rentals $13.57 629-7606175 Uniforms Wtr E 101-45100-417 Uniform Rentals $13.58 629-7606175 Uniforms Pks E 602-49400-417 Uniform Rentals $13.57 629-7606175 Uniforms Swr E 101-43100-417 Uniform Rentals $13.57 629-7606175 Uniforms PW
E 101-45100-417 Uniform Rentals $11.89 629-7610923 Uniforms Pks E 602-49400-417 Uniform Rentals $11.89 629-7610923 Uniforms Swr E 601-49450-417 Uniform Rentals $11.89 629-7610923 Uniforms Wtr E 101-43100-417 Uniform Rentals $11.89 629-7610923 Uniforms PW E 101-41940-405 Repair/Maint - Buildings $42.24 629-7610924 CH Mops, mats, towels Total ARAMARK UNIFORM SERVICES $357.67
Paid Chk# 031444 11/7/2012 A-TOOL SHED RENTAL & SALES E 101-45100-210 Operating Supplies (GENERAL) $230.85 28058 2 hrs 185 Air Compressor Rental Total A-TOOL SHED RENTAL & SALES $230.85
Agenda Page 16
Mayor and Council Request for Action – November 7, 2012
Finance – Payment of Claims Page 4 of 7
M:\Public Data\Requests for Council Actions (RCA)\2012\11 07 2012 Finance Bills Report (RCA).doc
Check Amt Invoice Comment
Paid Chk# 031445 11/7/2012 B & B MASONRY E 101-43100-402 Repair/Maint - Sidewalks $5,879.29 12OCT02 Sidewalks 25 1/2 yards, includes 280' Total B & B MASONRY $5,879.29
Paid Chk# 031446 11/7/2012 BERRY COFFEE COMPANY E 101-41400-200 Office Supplies (GENERAL) $56.95 1050254 Coffee CH Total BERRY COFFEE COMPANY $56.95
Paid Chk# 031447 11/7/2012 BOYER TRUCKS E 101-42000-404 Repair/Maint - Machinery/Equip $682.08 119705R FD Air CO Kit 2006 Firet Truck Total BOYER TRUCKS $682.08
Paid Chk# 031448 11/7/2012 CARLSON BUILDING SERVICES, INC E 468-49000-300 Professional Srvs (GENERAL) $120.23 42087 I-94 Job shack November cleaning E 101-42000-405 Repair/Maint - Buildings $133.59 42087 FD November cleaning services E 101-41940-405 Repair/Maint - Buildings $513.01 42087 CH November cleaning services Total CARLSON BUILDING SERVICES, INC $766.83
Paid Chk# 031449 11/7/2012 CENTURYLINK - AZ E 101-43100-321 Telephone $30.97 3131178351021 WWTF 497-0774 E 101-42000-321 Telephone $29.55 3131178351021 CH1 497-0261 E 101-41940-321 Telephone $36.92 3131178351021 RB 497-0452 E 101-42000-321 Telephone $30.97 3131178351021 FD 497-1340 E 601-49450-321 Telephone $28.73 3131178351021 WWTF 497-1888 E 101-42000-321 Telephone $27.98 3131178351021 FD 497-7474 E 101-41940-321 Telephone $27.98 3131178351021 497-3486 E 101-41940-321 Telephone $26.02 3131178351021 Taxes & Surcharge E 101-41940-321 Telephone $27.98 3131178351021 CH 2 497-3695 E 601-49450-321 Telephone $27.98 3131178351021 WWTF 497-0269 E 101-41940-321 Telephone $27.98 3131178351021 497-3704 E 101-45100-321 Telephone $27.98 3131178351021 PK 497-2215 Total CENTURYLINK - AZ $351.04
Paid Chk# 031450 11/7/2012 CENTURYLINK - NC E 101-41940-321 Telephone $17.48 3202974351012 Long Distance Total CENTURYLINK - NC $17.48
Paid Chk# 031451 11/7/2012 CHARTER COMMUNICATIONS E 468-49000-300 Professional Srvs (GENERAL) $140.46 0200100814 I-94 WBCD Internet/Phone Total CHARTER COMMUNICATIONS $140.46
Paid Chk# 031452 11/7/2012 CITY OF MONTICELLO
E 101-42700-309 Animal Control Contract $288.56 0014499 September 2012 animal Control Total CITY OF MONTICELLO $288.56
Paid Chk# 031453 11/7/2012 DENNY S SMALL ENGINE/CHAIN SAW E 101-43100-404 Repair/Maint - Machinery/Equip $14.86 October Breaker Assembly, J-8 Ply Total DENNY S SMALL ENGINE/CHAIN $14.86
Paid Chk# 031454 11/7/2012 DINKEL, AMY G 101-22900 Rental Deposit Escrow $100.00 Refund 2012 Refund Damage Deposit for 8/20/12 Total DINKEL, AMY $100.00
Paid Chk# 031455 11/7/2012 FEDERATED CO-OPS, INC. E 601-49450-210 Operating Supplies (GENERAL) $91.13 34000017 5 gal Bucaneer Plus 2.5 gal E 604-49960-406 R/M - Collection System $93.29 34000609 1 each 50 lb Sunny Place - Stomrwater Total FEDERATED CO-OPS, INC. $184.42
Paid Chk# 031456 11/7/2012 FERGUSON WATERWORKS#2516 E 601-49450-209 Locates $46.41 S01389929.001 Locator Repair, New speaker, E 602-49400-250 Meters for Resale $2,651.18 S01399655.001 5/8 x 3/4 meters (12) Total FERGUSON WATERWORKS#2516 $2,697.59
Paid Chk# 031457 11/7/2012 FIRE EQUIPMENT SPECIALTIES, IN E 101-42000-584 Capital - Turnout Gear $79.04 7664 FD Paul Conway Custome 6" Leather w/Ornament Total FIRE EQUIPMENT SPECIALTIES, IN $79.04
Agenda Page 17
Mayor and Council Request for Action – November 7, 2012
Finance – Payment of Claims Page 5 of 7
M:\Public Data\Requests for Council Actions (RCA)\2012\11 07 2012 Finance Bills Report (RCA).doc
Check Amt Invoice Comment
Paid Chk# 031458 11/7/2012 FIRE EQUIPMENT SPECIALTIES, IN E 101-42000-584 Capital - Turnout Gear $504.35 7677 FD Lion Total Care Pant Repairs - etc. Total FIRE EQUIPMENT SPECIALTIES, IN $504.35
Paid Chk# 031459 11/7/2012 FREMONT INDUSTRIES E 601-49450-217 Chemicals - Ferric Chloride $5,935.43 791656 8324D 1 lbs dry pounds Ferric Chloride Total FREMONT INDUSTRIES $5,935.43
Paid Chk# 031460 11/7/2012 GENERAL RENTAL E 604-49960-406 R/M - Collection System $164.43 0178112 1 Trencher Attachment Bobcat for Total GENERAL RENTAL $164.43
Paid Chk# 031461 11/7/2012 HELENA CHEMICAL (MN T&O) E 101-45100-210 Operating Supplies (GENERAL) $978.72 134720952 45 bags Lebanon Proscape E 101-41940-405 Repair/Maint - Buildings $416.32 134720952 49 bags Ice Melt Lightning Fast Total HELENA CHEMICAL (MN T&O) $1,395.04
Paid Chk# 031462 11/7/2012 HENRYS WATERWORKS, INC E 602-49400-407 R/M - Water Mains $1,327.64 16099 Waterous Pacer Classic Nozzle Tags Total HENRYS WATERWORKS, INC $1,327.64
Paid Chk# 031463 11/7/2012 JORSON & CARLSON INC E 810-00000-300 Professional Srvs (GENERAL) $52.29 0305124 STMA Arena 2 Ice Scraper Knives Total JORSON & CARLSON INC $52.29
Paid Chk# 031464 11/7/2012 LAWINGER, BRAD
E 101-42000-405 Repair/Maint - Buildings $22.53 October 2012 FD Toilet handle for mens bathroom - Total LAWINGER, BRAD $22.53
Paid Chk# 031465 11/7/2012 LEONARD, BRENDA R 602-00000-99999 UNALLOCATED UTILITY $30.07 10-17-2012 Refund UB over-payment 6019 Kalland Total LEONARD, BRENDA $30.07
Paid Chk# 031466 11/7/2012 MEINY S DIGGERS E 602-49400-408 R/M - Water Services $20,225.00 7041 Main Ave NE Hydrants Repair Total MEINY S DIGGERS $20,225.00
Paid Chk# 031467 11/7/2012 METRO FIRE E 101-42000-560 Furniture and Fixtures $801.56 45218 FD Three Opening Gear Storage tax Total METRO FIRE $801.56
Paid Chk# 031468 11/7/2012 MIDWEST SAFETY COUNSELORS, INC E 101-42000-587 Capital - Tools $307.85 IVC0029183 FD MSA Calibration Gas Total MIDWEST SAFETY COUNSELORS, INC $307.85
Paid Chk# 031469 11/7/2012 MINNESOTA COPY SYSTEMS E 602-49400-413 Office Equipment Rental $22.18 98247 Copier Lease E 604-49960-413 Office Equipment Rental $17.75 98247 Copier Lease E 601-49450-413 Office Equipment Rental $48.79 98247 Copier Lease E 101-41400-413 Office Equipment Rental $133.07 98247 Copier Lease Total MINNESOTA COPY SYSTEMS $221.79
Paid Chk# 031470 11/7/2012 MONTICELLO ANIMAL CONTROL E 101-42700-309 Animal Control Contract $54.00 659 9/21 Pickup Brittany - High School, Outlet Mall Total MONTICELLO ANIMAL CONTROL $54.00
Paid Chk# 031471 11/7/2012 MTR SERVICES INC E 101-43100-402 Repair/Maint - Sidewalks $100.00 4499a 9/25/12, and 9/27/2012 - 1/2 day E 604-49960-406 R/M - Collection System $380.00 4507a 4 Yanmar - 945-230 minus 45 min SS E 604-49960-406 R/M - Collection System $118.75 4508a 1.25 Yanmar 830 - 945 6209 Karston E 101-43100-400 Repair/Maint - Paved Rd $976.25 4511a Karston Drive Replace curb E 101-43100-403 Repair/Maint - Catch Basins $2,041.55 4514a Karston Drive Repair Catch Basin Total MTR SERVICES INC $3,616.55
Agenda Page 18
Mayor and Council Request for Action – November 7, 2012
Finance – Payment of Claims Page 6 of 7
M:\Public Data\Requests for Council Actions (RCA)\2012\11 07 2012 Finance Bills Report (RCA).doc
Check Amt Invoice Comment
Paid Chk# 031472 11/7/2012 NAPA AUTO PARTS E 101-43100-404 Repair/Maint - Machinery/Equip ($12.87) 711608 Credit for Battery Core Deposit E 101-43100-404 Repair/Maint - Machinery/Equip $12.86 729009 Clamp E 101-43100-404 Repair/Maint - Machinery/Equip $15.00 729026 Exhaust Flex Tubin E 101-42000-405 Repair/Maint - Buildings $5.55 827822 FD Shut off (3) E 101-42000-405 Repair/Maint - Buildings $60.91 835565 FD Swab Concrete Cleaner E 101-42000-404 Repair/Maint - Machinery/Equip $54.68 839458 FD Fittings and PB Kit E 101-42000-404 Repair/Maint - Machinery/Equip ($50.70) 839459 FD credit return PB Kit E 101-42000-404 Repair/Maint - Machinery/Equip $124.28 839460 FD HDP SB E 101-42000-404 Repair/Maint - Machinery/Equip $124.28 839515 FD HDP SB E 101-43100-404 Repair/Maint - Machinery/Equip $25.64 840511 Fuel Pump E 101-43100-404 Repair/Maint - Machinery/Equip $18.16 840548 Door Handle Interior 1998 Chev Truck E 101-43100-404 Repair/Maint - Machinery/Equip $12.56 840597 Fuel hose, fitting, brk line, dynagrip gl
E 101-43100-404 Repair/Maint - Machinery/Equip $148.94 841057 U-Bolt, Elbow Total NAPA AUTO PARTS $539.29
Paid Chk# 031473 11/7/2012 NORTHERN SAFETY CO., INC. E 101-43100-215 Shop Supplies $60.60 900172061 N-Specs Raptor lens, gloves, tridon Total NORTHERN SAFETY CO., INC. $60.60
Paid Chk# 031474 11/7/2012 NORTHERN TOOL & EQUIPMENT E 602-49400-210 Operating Supplies (GENERAL) $64.31 30371 CLS Mesh Sfty Vest Grn L, XL Total NORTHERN TOOL & EQUIPMENT $64.31
Paid Chk# 031475 11/7/2012 OMANN BROTHERS E 101-43100-400 Repair/Maint - Paved Rd $214.79 10035 3 AC Fines mix E 101-43100-400 Repair/Maint - Paved Rd $142.48 10045 1.99 AC Fines mix E 101-43100-400 Repair/Maint - Paved Rd $143.19 10082 2 AC Fines Mix Total OMANN BROTHERS $500.46
Paid Chk# 031476 11/7/2012 PIPELINE SUPPLY, INC. E 604-49660-406 R/M - Collection System $535.16 S3008878.001 Stormwater Drain tile, Drain Tile Snap Snap Tee E 604-49660-406 R/M - Collection System $173.87 S3010779.001 2 split cou0ler, 20 15" x 20' culvert E 602-49400-210 Operating Supplies (GENERAL) $36.98 S3011177.001 3 1 - 1/2 C X Male adaptor Total PIPELINE SUPPLY, INC. $746.01
Paid Chk# 031477 11/7/2012 PITNEY BOWES - EASYPERMIT POST E 101-41400-413 Office Equipment Rental $305.00 October 2012 Postage Refill E 604-49960-413 Office Equipment Rental $35.00 October 2012 Postage Refill E 601-49450-413 Office Equipment Rental $110.00 October 2012 Postage Refill E 602-49400-413 Office Equipment Rental $50.00 October 2012 Postage Refill Total PITNEY BOWES - EASYPERMIT POST $500.00
Paid Chk# 031478 11/7/2012 PITNEY BOWES- PA E 602-49400-413 Office Equipment Rental $138.05 0787150-OT12 Rental Postage Machine E 601-49450-413 Office Equipment Rental $303.71 0787150-OT12 Rental Postage Machine E 101-41400-413 Office Equipment Rental $842.09 0787150-OT12 Rental Postage Machine E 604-49960-413 Office Equipment Rental $96.63 0787150-OT12 Rental Postage Machine Total PITNEY BOWES- PA $1,380.48
Paid Chk# 031479 11/7/2012 SCR, INC - ST. CLOUD E 810-00000-405 Repair/Maint - Buildings $583.33 256215 STMA Arena November Total SCR, INC - ST. CLOUD $583.33
Paid Chk# 031480 11/7/2012 SENTRY SYSTEMS, INC. E 101-42000-405 Repair/Maint - Buildings $22.66 664553 FD 11350 57th alarm system monitor E 101-42000-405 Repair/Maint - Buildings $4.22 664553 FD 11350 57th daily test fire alarm E 101-43100-405 Repair/Maint - Buildings $32.06 664553 PW 11822 63rd alarm system Total SENTRY SYSTEMS, INC. $58.94
Paid Chk# 031481 11/7/2012 SHERWIN-WILLIAMS CO E 601-49450-404 Repair/Maint - Machinery/Equip $360.17 1135-6 1 Gal White, 1 Gal Reducer, 1 Gal E 601-49450-404 Repair/Maint - Machinery/Equip $106.52 1605-8 1 Qt DP 235 Hard B, 1 Gal Black A Total SHERWIN-WILLIAMS CO $466.69
Agenda Page 19
Mayor and Council Request for Action – November 7, 2012
Finance – Payment of Claims Page 7 of 7
M:\Public Data\Requests for Council Actions (RCA)\2012\11 07 2012 Finance Bills Report (RCA).doc
Check Amt Invoice Comment
Paid Chk# 031482 11/7/2012 SRF CONSULTING GROUP, INC
E 468-49000-300 Professional Srvs (GENERAL) $9,583.12 06796.01-6 I-94 WB C-D Road Through 9/30/12 Total SRF CONSULTING GROUP, INC $9,583.12
Paid Chk# 031483 11/7/2012 STEP SAVER INC E 810-00000-405 Repair/Maint - Buildings $154.17 63779 STMA Arena Bulk Salt, Resin Total STEP SAVER INC $154.17
Paid Chk# 031484 11/7/2012 STERLING CODIFIERS, INC. E 101-41400-300 Professional Srvs (GENERAL) $88.00 12882 Code Reprint - Contents Only Total STERLING CODIFIERS, INC. $88.00
Paid Chk# 031485 11/7/2012 SUN PRESS & NEWSPAPERS E 101-41400-300 Professional Srvs (GENERAL) $52.11 1405125 Election 10/18/12 E 101-41400-300 Professional Srvs (GENERAL) $30.17 1405604 Election 10/25/12 Total SUN PRESS & NEWSPAPERS $82.28
Paid Chk# 031486 11/7/2012 TRYCO LEASING INC E 604-49960-413 Office Equipment Rental $16.69 6509 Copier Lease Toshiba E 2830 E 602-49400-413 Office Equipment Rental $20.85 6509 Copier Lease Toshiba E 2830 E 101-41400-413 Office Equipment Rental $125.11 6509 Copier Lease Toshiba 2830 E 601-49450-413 Office Equipment Rental $45.87 6509 Copier LeaseToshiba E 2830 E 101-42000-412 Building Rentals/Admin Fee $94.87 6510 FD Copier Lease E 604-49960-413 Office Equipment Rental $18.00 6511 Copier Lease E Studio 850 E 602-49400-413 Office Equipment Rental $22.50 6511 Copier Lease E Studio 850 E 601-49450-413 Office Equipment Rental $49.49 6511 Copier Lease E Studio 850 E 101-41400-413 Office Equipment Rental $134.98 6511 Copier Lease E Studio 850 Total TRYCO LEASING INC $528.36
Paid Chk# 031487 11/7/2012 VANCE BROS INC. E 101-43100-400 Repair/Maint - Paved Rd $155.08 23914 53 gal 405G, 2.7 gal S1H, 2 4999, 1 lid Total VANCE BROS INC. $155.08
Paid Chk# 031488 11/7/2012 WASTE MANAGEMENT E 601-49450-384 Refuse/Garbage Disposal $78.89 6292904-1593-0 WWTF Trash E 101-45100-384 Refuse/Garbage Disposal $104.83 6292904-1593-0 Park, Lander Avenue Trash E 101-43100-384 Refuse/Garbage Disposal $82.66 6292904-1593-0 PW Trash Total WASTE MANAGEMENT $266.38
10100 Premier Bank $140,801.37
Fund Summary
10100 Premier Bank 101 GENERAL FUND $34,687.79 468 CSAH 19 RAMPS/I 94 Project $70,111.31 601 SEWER FUND $7,827.46 602 WATER FUND $24,828.21 604 STORM WATER $1,649.57 810 STMA ARENA $1,697.03 $140,801.37
Agenda Page 20
Mayor and Council Request for Action
M:\Public Data\Requests for Council Actions (RCA)\2012\11 07 2012 Christmas Eve RCA.doc
Meeting Date: November 7, 2012
October 31, 2012
SUBJECT: CONSENT (Administration) - 2012 CLOSE CITY HALL AT NOON ON CHRISTMAS
EVE, DECEMBER 24, 2012
RECOMMENDATION:
It is respectfully requested that the Mayor and City Council consider passing the following:
MOTION TO: Close City offices at Noon on Christmas Eve, Monday, December 24, 2012.
BACKGROUND:
In previous years when Christmas Eve fell during a normal work day the Council has approved the
closure of City offices at Noon on December 24th. Staff would be allowed to use vacation or comp
time for those hours.
FINANCIAL CONSIDERATIONS:
There are no financial considerations as it relates to approval of closing City offices at Noon on
December 24th, 2012.
Approved by: RDT
Agenda Page 21
Mayor and Council Request for Action
M:\Public Data\Requests for Council Actions (RCA)\2012\11 07 2012 RCA approving Kruse employment release.docx
Meeting Date: NOVEMBER 7, 2012
November 1, 2012
SUBJECT: LARRY KRUSE EMPLOYMENT RELEASE.
RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the
following:
MOTION TO: Approve Release of Claims related to Larry Kruse’s employment.
BACKGROUND: The employment agreement between the City and Larry Kruse requires Mr.
Kruse to release the City from all employment-related claims upon the end of his severance pay.
Mr. Kruse’s severance pay ends on November 7th. Attached is a Release of Claims for approval
by the City Council and signature by the City and Mr. Kruse. The Release is based on the
League of Minnesota Cities’ model and is similar to the release language contained in Bridget
Miller’s severance agreement.
KEY ISSUES:
• The Release has Mr. Kruse releasing the City from all claims related to his employment.
• The Release also requires the City not to oppose Mr. Kruse’s claim for unemployment
compensation.
• The Release requires both sides to conduct themselves in a “professional manner.” I
would suggest that this means that the City and Mr. Kruse will not make allegations
against each other related to his employment with the City. In short, any discussion of
Mr. Kruse’s employment with the City should be strictly factual.
POLICY/PRACTICES CONSIDERATIONS: While the City Attorney believes that there are
presently no liability issues related to Mr. Kruse’s employment with the City, this Release will
ensure that no actual claims will be made against the City. While the City is agreeing not to
contest Mr. Kruse’s application for unemployment compensation, the City Attorney believes that
the City would have little if any grounds for successfully opposing such an application.
FINANCIAL CONSIDERATIONS: This agreement will have no financial impact upon the
City.
LEGAL CONSIDERATIONS: The City Attorney recommends this Release be approved by
the City Council.
Submitted Through: Mike Couri, City Attorney.
Agenda Page 22
Mayor and Council Request for Action – November 7, 2012
SUBJECT: LARRY KRUSE EMPLOYMENT RELEASE
Page 2 of 2
M:\Public Data\Requests for Council Actions (RCA)\2012\11 07 2012 RCA approving Kruse employment release.docx
Meeting Date: NOVEMBER 7, 2012
Department/Responsible Person: Legal/Mike Couri
Reviewed by: RDT
Attachments: Release of Claims Agreement.
Agenda Page 23
1
RELEASE OF CLAIMS
This Release of Claims (hereinafter “Release”) is made by and between Larry Kruse,
(“EMPLOYEE”) and the City of Albertville (hereinafter referred to as “CITY”).
WHEREAS, EMPLOYEE has been employed as the City Administrator by CITY since
approximately November, 2003; and
WHEREAS, EMPLOYEE was discharged by the CITY effective May 1, 2012; and
WHEREAS, EMPLOYEE has received severance compensation from the CITY as
required by that certain City Administrator Employment Agreement dated December 5, 2011;
and
WHEREAS, said City Administrator Employment Agreement requires EMPLOYEE to
execute and deliver a release to the CITY in consideration for the CITY honoring its obligation
to provide severance pay and other benefits to EMPLOYEE; and
NOW, THEREFORE, in consideration of the recitals and promises made herein and in
the City Administrator Employment Agreement, the parties agree as follows:
1. Nonadmission. It is expressly understood and agreed that this Release does not
constitute, nor shall be construed, as an adjudication or finding on the merits of any claim or
potential claim by EMPLOYEE nor does this Release constitute, nor shall either be in any
manner construed, as an admission of wrongful conduct or liability on the part of the CITY or
its officials, employees, volunteers, agents, representatives, and any affiliated entity of the
CITY.
2. EMPLOYEE’s Release of Claims. As required by the City Administrator
Employment Agreement, EMPLOYEE, for himself, his heirs, administrators, representatives,
Agenda Page 24
2
successors, and assigns, hereby releases and forever discharges the City of ALBERTVILLE,
and their current and former officers, agents, or employees, successors and assigns from any
and all demands, debts, obligations or claims that were or could have been raised by
EMPLOYEE and that arise from or relate in any way to EMPLOYEE’s employment with the
CITY, including, but not limited to, any claims for severance, back pay, wrongful termination,
defamation, intentional/reckless/negligent infliction of emotional distress, attorney’s fees,
expenses or costs; claims under the Veteran’s Preference Act, Minn. Stat. 197.46; Title VII of
the Civil Rights Act of 1964, as amended; claims under the Civil Rights Act of 1991; claims
under the Americans with Disabilities Act; claims under 42 U.S.C. §1981, §1981a, §1983,
§1985, §1988; claims under the City’s Personnel Policy, under the Minnesota Human Rights
Act; Minn. Stat. 363A.01-41; claims under the Public Employment Labor Relations Act, Minn.
Stat. 179a.01-.30; Family and Medical Leave Act, 29 U.S.C. 2601-54; Americans with
Disabilities Act, 42 U.S.C. 12101-117; the Rehabilitation Act of 1973, 29 U.S.C. 701-96i;
Minn. Stat176.01-.861; the Public Employment Labor Relations Act, Minn. Stat.182.65-.676;
the Minnesota Occupational Health and Safety Act, Minn. Stat 182.65-.676; the Minnesota
Whistleblower Act, Minn. Stat. 181.193-.935; the Age Discrimination in Employment Act
(ADEA), 29 U.S.C. 201-19, Minn. Stat 177.21-.35; claims under Minnesota’s Open Meeting
Law; claims under Minnesota’s Government Data Practices Act; and claims under common law
and any other applicable federal, state or local statute or ordinance, existing at any time up to
and including the date of this Release.
3. Rescission Period. In compliance with the ADEA, 29 U.S.C. 626(f)(1)(F)(i),
EMPLOYEE has 21 days in which to consider this Release. In compliance with the ADEA, 29
U.S.C. 626(f)(1)(G) and the Minnesota Human Rights Act, Minn. Stat. 363A.31, EMPLOYEE
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3
has 15 days from the date of execution of this Release in which to rescind it. To be effective any
such rescission must be in writing and delivered to the Albertville City Clerk within 15 days
from EMPLOYEE’s execution of the Release, either:
a. By hand by 5pm on the last day; or
b. By certified mail return receipt requested, postmarked by the last day.
4. Unemployment Claim. In the event the EMPLOYEE files a claim for
unemployment benefits, the City shall not contest EMPLOYEE’S eligibility for such
unemployment benefits.
5. EMPLOYEE’S Representations. EMPLOYEE represents and agrees that: (a) he
has received a copy of this Release for review and study and has had adequate time to consider
the Release before signing it; (b) has fully read this Release; (c) he has been given fair
opportunity to discuss and negotiate the terms of this Release; (d) he has been advised by the
CITY to consult an attorney before signing this Release; (e) he understands and fully agrees to
the Release’s provisions and is voluntarily and without duress entering into this Release.
6. Conduct of Parties. EMPLOYEE and CITY agree to conduct themselves in a
professional manner relative to the Release.
7. Voluntary and Knowing Action. Each person signing this Release
specifically acknowledges that he/she has read the terms of the Release in full, has had the
opportunity to consult with the attorney of his choice, understands the terms of this Release, and
understands to be bound thereby in full. Those signing below in the representative capacity
fully affirm or verify that they are authorized to execute this Release on behalf of their
respective principals, and that it is their principals’ intent to be bound thereby in full.
8. Binding Upon Successors. The Release shall be binding on EMPLOYEE,
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EMPLOYEE’s heirs, agents, administrators, representatives, or executors, and upon the CITY’s
successors or assignees.
9. Governing Law and Severability. Interpretation and construction of this
Release shall be governed by the laws of the State of Minnesota. Any term or condition of this
Release found to be invalid, illegal or unenforceable shall not render this Release void or
unenforceable. If any particular provision of this Release shall be adjudicated to be invalid or
unenforceable, the parties specifically authorize the tribunal making such determination to
replace the invalid or unenforceable provision to allow this Release and the remaining
provisions thereof, to be valid and enforceable to the fullest extent allowed by the law and/or
public policy. The rule of construction of interpreting a contract against its drafter will not apply
to this Release.
IN WITNESS WHEREOF, the City of Albertville and Larry Kruse have approved and
executed this Release of Claims.
EMPLOYEE
Date: ____________________ _________________________________
Larry Kruse
FOR THE CITY OF ALBERTVILLE
Date: ____________________ _________________________________
Mark Meehan, Mayor
_________________________________
Kimberly Olson, City Clerk
Agenda Page 27
Mayor and Council Request for Action
October 31, 2012
SUBJECT: FINANCE – 2013A PROVIDING FOR THE ISSUANCE AND SALE OF GENERAL
OBLIGATION SEWER REVENUE CROSSOVER REFUNDING BONDS, 2013A $2,510,000
RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the
following:
MOTION TO: Adopt Resolution No. 2012-044 entitled a Resolution approving the issuance
and sale of General Obligation Sewer Revenue Crossover Refunding Bonds; Series 2013A.
BACKGROUND: In 2005, the City of Albertville bonded to fund the City’s Wastewater
Treatment Facility.
KEY ISSUES: This refunding does not increase the remaining length of the debt for the City of
Albertville.
POLICY CONSIDERATIONS: It is the City’s policy to review and approve redemption of
bonds on first call date if it is feasible and has significant savings.
FINANCIAL CONSIDERATIONS: Refinancing this bond does not affect the general fund
budget. The City could save an estimated $168,000 in interest by re-issuing this bond.
LEGAL CONSIDERATIONS: The Mayor and Council have the statutory authority to reissue
bonds pursuant to the bond indentures. Bond Attorney Steve Bubul of Kennedy and Graven will
represent the City insuring the proper issuance of the bonds.
Responsible Person/Department: Tina Lannes, Finance
Approved by: RDT
Attachments: Resolution No. 2012-044
Agenda Page 28
Extract of Minutes of Meeting
of the City Council of the City
of Albertville, Wright County, Minnesota
Pursuant to due call and notice thereof a regular meeting of the City Council of the City
of Albertville, Wright County, Minnesota, was held at the City Hall in the City on Wednesday,
November 7, 2012, commencing at 7:00 P.M.
The following members of the Council were present:
and the following were absent:
* * * * * * * * *
The following resolution was presented by Councilmember ____________ who moved
its adoption:
RESOLUTION NO. 2012-044
RESOLUTION PROVIDING FOR THE ISSUANCE AND SALE OF
APPROXIMATELY $2,510,000 GENERAL OBLIGATION SEWER REVENUE
CROSSOVER REFUNDING BONDS, SERIES 2013A
BE IT RESOLVED By the City Council of the City of Albertville, Wright County,
Minnesota (the “City”) as follows:
1. It is hereby determined that:
(a) The City of Albertville, Minnesota (the “City”) previously issued its $4,000,000
General Obligation Sewer Revenue Bonds, Series 2005A, dated December 1, 2005 (the
“Series 2005 Bonds”), the proceeds of which were used to finance improvements to the
City’s wastewater treatment facility (the “Project”).
(b) The City is authorized by Minnesota Statutes, Chapter 475, and specifically
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413103v1 MNI AL141-58 2
Section 475.67, Subdivision 3 thereof, to issue and sell its general obligation bonds to refund
obligations and the interest thereon before the due date of the obligations, if consistent with
covenants made with the holders thereof, when determined by the City Council to be
necessary or desirable for the reduction of debt service cost to the City or for the extension or
adjustment of maturities in relation to the resources available for their payment.
(c) Minnesota Statutes, Section 475.67, Subdivision 4 permits the sale of refunding
bonds more than six months prior to the date on which the obligations to be refunded may be
called for redemption, subject to the conditions set forth in Minnesota Statutes, Section
475.67, Subdivisions 5 through 12.
(d) It is necessary and desirable for the City to reduce its debt service costs and
thereby issue its General Obligation Sewer Revenue Crossover Refunding Bonds,
Series 2013A (the “Bonds”) to refund the 2016 through 2025 maturities of the City’s Series
2005 Bonds in the amount of $2,510,000 which will be callable on February 1, 2015 and any
date thereafter.
2. In order to provide financing for the Project, the City will therefore issue and sell
Bonds in the amount of $2,487,410. To provide in part the additional interest required to market
the Bonds at this time, additional Bonds will be issued in the amount of $22,590. The amounts
cited above are subject to adjustment in accordance with the Notice of Sale. The Bonds will be
issued, sold and delivered in accordance with the terms of the following Notice of Sale:
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Agenda Page 30
413103v1 MNI AL141-58 3
NOTICE OF SALE
$2,510,000*
GENERAL OBLIGATION SEWER REVENUE
CROSSOVER REFUNDING BONDS, SERIES 2013A
CITY OF ALBERTVILLE, MINNESOTA
(Book-Entry Only)
NOTICE IS HEREBY GIVEN that these Bonds will be offered for sale according to the following terms:
TIME AND PLACE:
Proposals will be opened by the City’s Finance Director, or designee, on Monday, December 17, 2012, at
10:30 A.M., CT, at the offices of Northland Securities, Inc., 45 South 7th Street, Suite 2000, Minneapolis,
Minnesota 55402. Consideration of the Proposals for award of the sale will be by the City Council at its
meeting at the City Offices beginning Monday, December 17, 2012 at 7:00 P.M., CT.
SUBMISSION OF PROPOSALS
Proposals may be:
a) submitted to the office of Northland Securities, Inc.,
b) faxed to Northland Securities, Inc. at 612-851-5918,
c) for proposals submitted prior to the sale, the final price and coupon rates may be submitted to
Northland Securities, Inc. by telephone at 612-851-5900 or 612-851-4920, or
d) submitted electronically.
Notice is hereby given that electronic proposals will be received via PARITY™, or its successor, in the
manner described below, until 10:30 A.M., CT, on Monday, December 17, 2012. Proposals may be
submitted electronically via PARITY™ or its successor, pursuant to this Notice until 10:30 A.M., CT, but
no Proposal will be received after the time for receiving Proposals specified above. To the extent any
instructions or directions set forth in PARITY™, or its successor, conflict with this Notice, the terms of
this Notice shall control. For further information about PARITY™, or its successor, potential bidders may
contact Northland Securities, Inc. or i-Deal at 1359 Broadway, 2nd floor, New York, NY 10018,
telephone 212-849-5021.
Neither the City nor Northland Securities, Inc. assumes any liability if there is a malfunction of
PARITY™ or its successor. All bidders are advised that each Proposal shall be deemed to constitute
a contract between the bidder and the City to purchase the Bonds regardless of the manner in
which the Proposal is submitted.
* The City reserves the right to increase or decrease the principal amount of the Bonds. Any such increase or decrease will be
made in multiples of $5,000 and may be made in any maturity. If any maturity is adjusted, the purchase price will also be
adjusted to maintain the same gross spread.
Agenda Page 31
413103v1 MNI AL141-58 4
BOOK-ENTRY SYSTEM
The Bonds will be issued by means of a book-entry system with no physical distribution of bond
certificates made to the public. The Bonds will be issued in fully registered form and one bond
certificate, representing the aggregate principal amount of the Bonds maturing in each year, will be
registered in the name of Cede & Co. as nominee of Depository Trust Company (“DTC”), New
York, New York, which will act as securities depository of the Bonds.
Individual purchases of the Bonds may be made in the principal amount of $5,000 or any multiple thereof
of a single maturity through book entries made on the books and records of DTC and its participants.
Principal and interest are payable by the City through Northland Trust Services, Inc. Minneapolis,
Minnesota (the “Paying Agent/Registrar”), to DTC, or its nominee as registered owner of the Bonds.
Transfer of principal and interest payments to participants of DTC will be the responsibility of DTC;
transfer of principal and interest payments to beneficial owners by participants will be the responsibility
of such participants and other nominees of beneficial owners. The successful bidder, as a condition of
delivery of the Bonds, will be required to deposit the bond certificates with DTC. The City will pay
reasonable and customary charges for the services of the Paying Agent/Registrar.
DATE OF ORIGINAL ISSUE OF BONDS
January 1, 2013
AUTHORITY/PURPOSE/SECURITY
The Bonds are being issued pursuant to Minnesota Statutes, Chapters 444 and 475. Proceeds will be used
to (i) to crossover refund on December 1, 2015, at a price of par plus accrued interest, the 2016 through
2025 maturities totaling $2,365,000 of the $4,000,000 General Obligation Sewer Revenue Bonds, Series
2005A, dated December 1, 2005; (ii) and pay costs associated with Bond issuance. The full faith and
credit of the City is pledged to their payment and the City has validly obligated itself to levy ad valorem
taxes in the event of any deficiency in the debt service account established for this issue.
INTEREST PAYMENTS
Interest is due semiannually on each June 1 and December 1, commencing December 1, 2013, to
registered owners of the Bonds appearing of record in the Bond Register as of the close of business
on the fifteenth day (whether or not a business day) of the calendar month preceding such interest
payment date.
MATURITIES
Principal is due annually on December 1, inclusive, in each of the years and amounts as follows:
Year Amount Year Amount Year Amount Year Amount Year Amount
2016 $240,000 2018 $240,000 2020 $245,000 2022 $255,000 2024 $265,000
2017 240,000 2019 245,000 2021 250,000 2023 260,000 2025 270,000
Proposals for the Bonds may contain a maturity schedule providing for any combination of serial bonds
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413103v1 MNI AL141-58 5
and term bonds, subject to mandatory redemption, so long as the amount of principal maturing or subject
to mandatory redemption in each year conforms to the maturity schedule set forth above.
INTEREST RATES
All rates must be in integral multiples of 1/20th or 1/8th of 1%. Rates must be in level or ascending order.
All Bonds of the same maturity must bear a single uniform rate from date of issue to maturity.
ADJUSTMENTS TO PRINCIPAL AMOUNT AFTER PROPOSALS
The City reserves the right to increase or decrease the principal amount of the Bonds. Any such increase
or decrease will be made in multiples of $5,000 and may be made in any maturity. If any maturity is
adjusted, the purchase price will also be adjusted to maintain the same gross spread. Such adjustments
shall be made promptly after the sale and prior to the award of Proposals by the City and shall be at the
sole discretion of the City. The successful bidder may not withdraw or modify its Proposal once
submitted to the City for any reason, including post-sale adjustment. Any adjustment shall be conclusive
and shall be binding upon the successful bidder.
OPTIONAL REDEMPTION
Bonds maturing on December 1, 2021 through 2025 are subject to redemption and prepayment at
the option of the City on December 1, 2020 and any date thereafter, at a price of par plus accrued
interest. Redemption may be in whole or in part of the Bonds subject to prepayment. If redemption
is in part, the maturities and principal amounts within each maturity to be redeemed shall be
determined by the City and if only part of the Bonds having a common maturity date are called for
prepayment, the specific Bonds to be prepaid shall be chosen by lot by the Bond Registrar.
CUSIP NUMBERS
If the Bonds qualify for assignment of CUSIP numbers such numbers will be printed on the Bonds,
but neither the failure to print such numbers on any Bond nor any error with respect thereto shall
constitute cause for a failure or refusal by the successful bidder thereof to accept delivery of and
pay for the Bonds in accordance with terms of the purchase contract. The CUSIP Service Bureau
charge for the assignment of CUSIP identification numbers shall be paid by the successful bidder.
DELIVERY
Delivery of the Bonds will be within forty days after award, subject to an approving legal opinion by
Kennedy & Graven, Chartered, Bond Counsel. The legal opinion will be paid by the City and delivery
will be anywhere in the continental United States without cost to the successful bidder at DTC.
TYPE OF PROPOSAL
Proposals of not less than $2,487,410 (99.10%) and accrued interest on the principal sum of $2,510,000
must be filed with the undersigned prior to the time of sale. The dollar price of the callable maturities,
2021 through 2025, inclusive, shall not exceed a maximum price of 102%. Proposals must be
unconditional except as to legality. Proposals for the Bonds should be delivered to Northland Securities,
Inc. and addressed to:
Agenda Page 33
413103v1 MNI AL141-58 6
Tina Lannes, Finance Director
City of Albertville
5959 Main Avenue NE
P.O. Box 9
Albertville, MN 55301-0009
A good faith deposit (the “Deposit”) in the amount of $50,200 in the form of a federal wire transfer
(payable to the order of the City) is only required from the apparent winning bidder, and must be received
within two hours after the time stated for the receipt of Proposals. The apparent winning bidder will
receive notification of the wire instructions from the Financial Advisor promptly after the sale. If the
Deposit is not received from the apparent winning bidder in the time allotted, the City may choose to
reject their Proposal and then proceed to offer the Bonds to the next lowest bidder based on the terms of
their original proposal, so long as said bidder wires funds for the Deposit amount within two hours of said
offer.
The City will retain the Deposit of the successful bidder, the amount of which will be deducted at settlement
and no interest will accrue to the successful bidder. In the event the successful bidder fails to comply with
the accepted Proposal, said amount will be retained by the City. No Proposal can be withdrawn after the
time set for receiving Proposals unless the meeting of the City scheduled for award of the Bonds is
adjourned, recessed, or continued to another date without award of the Bonds having been made.
AWARD
The Bonds will be awarded on the basis of the lowest interest rate to be determined on a true interest cost
(TIC) basis. The City’s computation of the interest rate of each Proposal, in accordance with customary
practice, will be controlling. In the event of a tie, the sale of the Bonds will be awarded by lot. The City will
reserve the right to: (i) waive non-substantive informalities of any Proposal or of matters relating to the
receipt of Proposals and award of the Bonds, (ii) reject all Proposals without cause, and (iii) reject any
Proposal which the City determines to have failed to comply with the terms herein.
INFORMATION FROM SUCCESSFUL BIDDER
The successful bidder will be required to provide, in a timely manner, certain information relating to the
initial offering price of the Bonds necessary to compute the yield on the Bonds pursuant to the provisions of
the Internal Revenue Code of 1986, as amended.
OFFICIAL STATEMENT
By awarding the Bonds to any underwriter or underwriting syndicate submitting a Proposal therefor, the
City agrees that, no more than seven business days after the date of such award, it shall provide to the
senior managing underwriter of the syndicate to which the Bonds are awarded, the Final Official
Statement in an electronic format as prescribed by the Municipal Securities Rulemaking Board (MSRB).
FULL CONTINUING DISCLOSURE CERTIFICATE
The City will covenant in the resolution awarding the sale of the Bonds and in a Continuing Disclosure
Certificate to provide, or cause to be provided, annual financial information, including audited financial
statements of the City, and notices of certain material events, as required by SEC Rule 15c2-12.
Agenda Page 34
413103v1 MNI AL141-58 7
BANK QUALIFICATION
The City will designate the Bonds as qualified tax-exempt obligations for purposes of Section 265(b)(3) of
the Internal Revenue Code of 1986, as amended.
BOND INSURANCE AT UNDERWRITER’S OPTION
If the Bonds qualify for issuance of any policy of municipal bond insurance or commitment therefor at the
option of the successful bidder, the purchase of any such insurance policy or the issuance of any such
commitment shall be at the sole option and expense of the successful bidder of the Bonds. Any increase in
the costs of issuance of the Bonds resulting from such purchase of insurance shall be paid by the
successful bidder, except that, if the City has requested and received a rating on the Bonds from a rating
agency, the City will pay that rating fee. Any other rating agency fees shall be the responsibility of the
successful bidder. Failure of the municipal bond insurer to issue the policy after the Bonds have been
awarded to the successful bidder shall not constitute cause for failure or refusal by the successful bidder
to accept delivery on the Bonds.
The City reserves the right to reject any and all Proposals, to waive informalities and to adjourn the sale.
Dated: November 7, 2012 BY ORDER OF THE ALBERTVILLE CITY COUNCIL
/s/ Tina Lannes
Finance Director
Additional information may be obtained from:
Northland Securities, Inc.
45 South 7th Street, Suite 2000
Minneapolis, Minnesota 55402
Telephone No.: 612-851-5900
Agenda Page 35
413103v1 MNI AL141-58 8
3. Northland Securities, Inc. is authorized and directed to negotiate the Bonds in
accordance with the foregoing Notice of Sale. The City Council will meet at 7:00 P.M. on
Monday, December 17, 2012, to consider proposals on the Bonds and take any other appropriate
action with respect to the Bonds.
4. The law firm of Kennedy & Graven, Chartered, as bond counsel for the City, is
authorized to act as bond counsel and to assist in the preparation and review of necessary
documents, certificates and instruments relating to the Bonds. The officers, employees and
agents of the City are hereby authorized to assist Kennedy & Graven, Chartered in the
preparation of such documents, certificates, and instruments.
5. In the resolution awarding the sale of the Bonds the City Council will set forth the
covenants and undertakings required by the Act.
(The remainder of this page is intentionally left blank.)
Agenda Page 36
413103v1 MNI AL141-58 9
The motion for the adoption of the foregoing resolution was duly seconded by
Councilmember _____________, and upon vote being taken thereon the following members
voted in favor of the motion:
and the following voted against:
whereupon the resolution was declared duly passed and adopted.
Agenda Page 37
413103v1 MNI AL141-58
STATE OF MINNESOTA )
)
COUNTY OF WRIGHT )
)
CITY OF ALBERTVILLE )
I, the undersigned, being the duly qualified and acting City Clerk of the City of Albertville,
Minnesota, hereby certify that I have carefully compared the attached and foregoing extract of minutes of
a regular meeting of the City Council of the City held on Wednesday, November 7, 2012, with the
original minutes on file in my office and the extract is a full, true and correct copy of the minutes, insofar
as they relate to the issuance and sale of approximately $2,510,000 General Obligation Sewer Revenue
Crossover Refunding Bonds, Series 2013A of the City.
WITNESS My hand as City Clerk and the corporate seal of the City this ____ day of
________________, 2012.
City Clerk
City of Albertville, Minnesota
(SEAL)
Agenda Page 38
FOR
CITY OF ALBERTVILLE, MINNESOTA
$2,510,000
GENERAL OBLIGATION SEWER REVENUE
CROSSOVER REFUNDING BONDS, SERIES 2013A
45 South 7th Street
Suite 2000
Minneapolis, MN 55402
612‐851‐5900 800‐851‐2920
October 29, 2012
FINANCE PLAN SUMMARY
Agenda Page 39
Page 2
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$$22,,551100,,000000 GGeenneerraall OObblliiggaattiioonn SSeewweerr RReevveennuuee
CCrroossssoovveerr RReeffuunnddiinngg BBoonnddss,, SSeerriieess 22001122AA
FINANCING PLAN OVERVIEW
This finance plan provides for the public issuance of general obligation bonds through a
competitive sale process to advance refund the callable maturities of the City’s G.O. Sewer
Revenue Bonds, Series 2005A (the “Series 2005A Bonds”). Based on current market
information, the estimated total net savings is $190,119 and has a net present value benefit of
approximately $168,333. The primary objective of this finance plan includes:
Maximize debt service cost savings – Municipal interest rates are at historically low
levels once again. Locking in low fixed rates in advance of the call date on the Series
2005A Bonds will significantly reduce the City’s future interest costs and help manage
the City’s total debt position.
AUTHORITY & PURPOSE
The Bonds will be issued pursuant to Minnesota Statutes 475 and 444. The proceeds will be
used to crossover refund on December 1, 2015 the December 1, 2016 through 2025 maturities of
the City’s Series 2005A Bonds and to pay the costs of issuing the Bonds. The Series 2005A
Bonds were originally issued to fund improvements to the City’s wastewater treatment facility.
The estimated source and uses of funds are as follows:
Refunding Summary
Dated 01/01/2013 | Delivered 01/03/2013
Sources Of Funds
Par Amount of Bonds $2,510,000.00
Accrued Interest from 01/01/2013 to 01/03/2013 198.97
Total Sources $2,510,198.97
Uses Of Funds
Deposit to Crossover Escrow Fund 2,443,609.67
Costs of Issuance 43,975.00
Total Underwriter's Discount (0.900%)22,590.00
Rounding Amount 24.30
Total Uses $2,510,198.97
Agenda Page 40
Page 3
METHOD OF REFUNDING
We recommend utilizing a “crossover advance” refunding technique to achieve the refunding
objective. A crossover advance refunding is required when one wishes to lock in current
interest rates at least 90 days in advance of the call date on the old bonds. An advance
refunding requires the proceeds of the new refunding bonds to be invested in government
securities and held in escrow until the call date. The funds in the escrow are used to pay
interest on the new refunding bonds until the call date and then prepay the principal of the old
bonds. Savings occurs after the call date of the bonds being refunded.
A complete and detailed refunding analysis illustrating the preliminary structure of the
refunding transaction has been provided and reviewed with City staff. A copy of the analysis is
attached as Exhibit A.
SAVINGS ANALYSIS
The 2016 – 2025 maturities of the Series 2005A Bonds totaling $2,365,000 are currently
outstanding at an average interest rate of 4.09%. Given current market conditions, we estimate
these maturities could be refunded with a one new bond issue at an average interest rate of
1.57%. This interest rate spread, together with interest earnings on the new bond proceeds until
the call date, would result in a total debt service cost savings of approximately $190,119 with a
net present value benefit of approximately $168,333. The savings is net of all costs of issuance.
The debt service comparison showing the scheduled debt service versus the new estimated debt
service is illustrated below.
Debt Service Comparison
Date Total P+I PCF Existing D/S Net New D/S Old Net D/S Savings
12/01/2013 32,830.42 (32,830.42) 291,165.00 291,140.70 291,165.00 24.30
12/01/2014 35,815.00 (35,815.00) 294,777.50 294,777.50 294,777.50 -
12/01/2015 35,815.00 (2,400,815.00) 2,657,932.50 292,932.50 292,932.50 -
12/01/2016 275,815.00 -- 275,815.00 290,807.50 14,992.50
12/01/2017 274,135.00 -- 274,135.00 293,397.50 19,262.50
12/01/2018 272,095.00 -- 272,095.00 295,505.00 23,410.00
12/01/2019 274,695.00 -- 274,695.00 297,120.00 22,425.00
12/01/2020 271,755.00 -- 271,755.00 288,120.00 16,365.00
12/01/2021 273,325.00 -- 273,325.00 299,120.00 25,795.00
12/01/2022 274,450.00 -- 274,450.00 289,075.00 14,625.00
12/01/2023 275,115.00 -- 275,115.00 294,030.00 18,915.00
12/01/2024 275,435.00 -- 275,435.00 293,240.00 17,805.00
12/01/2025 275,400.00 -- 275,400.00 291,900.00 16,500.00
Total $2,846,680.42 (2,469,460.42) $3,243,875.00 $3,621,070.70 $3,811,190.00 $190,119.30
PV Analysis Summary (Net to Net)
Gross PV Debt Service Savings.....................168,309.02
Net PV Cashflow Savings @ 1.564%(Bond Yield).....168,309.02
Contingency or Rounding Amount....................24.30
Net Present Value Benefit $168,333.32
Net PV Benefit / $2,576,878.68 PV Refunded Debt Service 6.532%
Agenda Page 41
Page 4
RELATED CONSIDERATIONS
Bank Qualified ‐ because total tax‐exempt debt issued by the City in calendar year 2013 is
expected to be less than $10.0M, the bonds will be designated as “bank qualified”
obligations pursuant to Federal Tax Law. The impact of this designation may result in
slightly lower interest rates since banking institutions will be interested in purchasing
the bonds. We have adjusted the estimated interest rates accordingly.
Arbitrage Compliance –
o Project / Refunding Fund – All tax exempt issues are subject to federal rebate
requirements which require all arbitrage earned to be rebated to the U.S.
Treasury. Because the proceeds of the refunding bonds will be deposited into a
yield restricted escrow fund, arbitrage will not be generated.
o Debt Service Fund – The City must maintain a bona fide debt service fund for the
bonds or be subject to yield restriction in the debt service fund. A bona fide debt
service fund involves an equal matching of revenues to debt service expense
with a balance forward permitted equal to the greater of the investment earnings
in the fund during that year or 1/12 of the debt service of that year.
The City should become familiar with the various arbitrage compliance requirements for
this bond issue. The Bond Resolution explains the requirements in greater detail. We
are also available to assist the City in meeting these requirements.
Continuing Disclosure ‐ Because this issue is greater than $1,000,000, and the City’s
outstanding debt exceeds $10.0M, it is subject to the Securities and Exchange
Commission’s continuing disclosure requirements. Northland Securities is prepared to
assist the City in this capacity.
Agenda Page 42
Page 5
SUMMARY OF RECOMMENDED TERMS
1. Type of Bond Sale Public Sale – Competitive Bids
2. Sale Date and Time Monday, December 17, 2012 at 10:30 a.m.
3. Council Consideration Monday, December 17, 2012 at 7:00 p.m.
4. Repayment Term The Bonds will mature annually each December 1,
2016 – 2025. Interest on the Bonds will be payable
on December 1, 2013 and semiannually thereafter
on each June 1 and December 1.
5. Security General Obligation of the City. In addition, sewer
revenues previously pledged to the Series 2005A
Bonds will be pledged to the Bonds.
6. Prepayment Option The Bonds maturing on or after December 1, 2021
will be subject to prepayment on December 1, 2020
at a price of par plus accrued interest.
7. Tax Status Kennedy and Graven, Chartered, Minneapolis,
8. Credit Enhancement We believe a credit rating will be cost beneficial.
The City’s general obligation debt is currently rated
Aa3 by Moody’s Investor Services.
Agenda Page 43
Page 6
EXHIBIT A
Agenda Page 44
City of Albertville, Minnesota
G.O. Refunding Bonds of 2013
2005
Table of Contents
Report
Refunding Summary 1
Debt Service Comparison 2
Debt Service Schedule 3
Debt Service To Maturity And To Call 4
Crossover Escrow Fund Cashflow 5
05aref | 2005 | 10/23/2012 | 2:52 PM
Northland Securities
Public Finance Agenda Page 45
City of Albertville, Minnesota
G.O. Refunding Bonds of 2013
2005
Refunding Summary
Dated 01/01/2013 | Delivered 01/03/2013
Sources Of Funds
Par Amount of Bonds $2,510,000.00
Accrued Interest from 01/01/2013 to 01/03/2013 198.97
Total Sources $2,510,198.97
Uses Of Funds
Deposit to Crossover Escrow Fund 2,443,609.67
Costs of Issuance 43,975.00
Total Underwriter's Discount (0.900%)22,590.00
Rounding Amount 24.30
Total Uses $2,510,198.97
Flow of Funds Detail
State and Local Government Series (SLGS) rates for 10/23/2012
Date of OMP Candidates
Crossover Escrow Fund Solution Method Net Funded
Total Cost of Investments $2,443,609.67
Interest Earnings @ 0.368%25,850.75
Total Draws $2,469,460.42
Issues Refunded And Call Dates
05aold 12/01/2015
PV Analysis Summary (Net to Net)
Net PV Cashflow Savings @ 1.564%(Bond Yield)168,309.02
Contingency or Rounding Amount 24.30
Net Present Value Benefit $168,333.32
Net PV Benefit / $2,365,000 Refunded Principal 7.118%
Net PV Benefit / $2,510,000 Refunding Principal 6.707%
Bond Statistics
Average Life 8.527 Years
Average Coupon 1.5731341%
Net Interest Cost (NIC)1.6786856%
Bond Yield for Arbitrage Purposes 1.5637221%
True Interest Cost (TIC)1.6775439%
All Inclusive Cost (AIC)1.9032403%
05aref | 2005 | 10/23/2012 | 2:52 PM
Northland Securities
Public Finance P1Public Finance Page 1Agenda Page 46
City of Albertville, Minnesota
G.O. Refunding Bonds of 2013
2005
Debt Service Comparison
Date Total P+I PCF Existing D/S Net New D/S Old Net D/S Savings
12/01/2013 32,830.42 (32,830.42) 291,165.00 291,140.70 291,165.00 24.30
12/01/2014 35,815.00 (35,815.00) 294,777.50 294,777.50 294,777.50 -
12/01/2015 35,815.00 (2,400,815.00) 2,657,932.50 292,932.50 292,932.50 -
12/01/2016 275,815.00 -- 275,815.00 290,807.50 14,992.50
12/01/2017 274,135.00 -- 274,135.00 293,397.50 19,262.50
12/01/2018 272,095.00 -- 272,095.00 295,505.00 23,410.00
12/01/2019 274,695.00 -- 274,695.00 297,120.00 22,425.00
12/01/2020 271,755.00 -- 271,755.00 288,120.00 16,365.00
12/01/2021 273,325.00 -- 273,325.00 299,120.00 25,795.00
12/01/2022 274,450.00 -- 274,450.00 289,075.00 14,625.00
12/01/2023 275,115.00 -- 275,115.00 294,030.00 18,915.00
12/01/2024 275,435.00 -- 275,435.00 293,240.00 17,805.00
12/01/2025 275,400.00 -- 275,400.00 291,900.00 16,500.00
Total $2,846,680.42 (2,469,460.42) $3,243,875.00 $3,621,070.70 $3,811,190.00 $190,119.30
PV Analysis Summary (Net to Net)
Gross PV Debt Service Savings.....................168,309.02
Net PV Cashflow Savings @ 1.564%(Bond Yield).....168,309.02
Contingency or Rounding Amount....................24.30Co t ge cy o ou d g ou t 30
Net Present Value Benefit $168,333.32
Net PV Benefit / $2,576,878.68 PV Refunded Debt Service 6.532%
Net PV Benefit / $2,365,000 Refunded Principal...7.118%
Net PV Benefit / $2,510,000 Refunding Principal..6.707%
Refunding Bond Information
Refunding Dated Date 1/01/2013
Refunding Delivery Date 1/03/2013
05aref | 2005 | 10/23/2012 | 2:52 PM
Northland Securities
Pbli Fi 2Public Finance Page 2Agenda Page 47
City of Albertville, Minnesota
G.O. Refunding Bonds of 2013
2005
Debt Service Schedule
Date Principal Coupon Interest Total P+I Fiscal Total
01/03/2013 -----
12/01/2013 --32,830.42 32,830.42 -
02/01/2014 ----32,830.42
06/01/2014 --17,907.50 17,907.50 -
12/01/2014 --17,907.50 17,907.50 -
02/01/2015 ----35,815.00
06/01/2015 --17,907.50 17,907.50 -
12/01/2015 --17,907.50 17,907.50 -
02/01/2016 ----35,815.00
06/01/2016 --17,907.50 17,907.50 -
12/01/2016 240,000.00 0.700%17,907.50 257,907.50 -
02/01/2017 ----275,815.00
06/01/2017 --17,067.50 17,067.50 -
12/01/2017 240,000.00 0.850%17,067.50 257,067.50 -
02/01/2018 ----274,135.00
06/01/2018 --16,047.50 16,047.50 -
12/01/2018 240,000.00 1.000%16,047.50 256,047.50 -
02/01/2019 ----272,095.00
06/01/2019 --14,847.50 14,847.50 -
12/01/2019 245,000.00 1.200%14,847.50 259,847.50 -
02/01/2020 ----274,695.00
06/01/2020 --13,377.50 13,377.50 -
12/01/2020 245,000.00 1.400%13,377.50 258,377.50 -
02/01/2021 ----271,755.00
06/01/2021 --11,662.50 11,662.50 -
12/01/2021 250,000.00 1.550%11,662.50 261,662.50 -
02/01/2022 273 325 0002/01/2022 -- - -273,325.00
06/01/2022 --9,725.00 9,725.00 -
12/01/2022 255,000.00 1.700%9,725.00 264,725.00 -
02/01/2023 ----274,450.00
06/01/2023 --7,557.50 7,557.50 -
12/01/2023 260,000.00 1.800%7,557.50 267,557.50 -
02/01/2024 ----275,115.00
06/01/2024 --5,217.50 5,217.50 -
12/01/2024 265,000.00 1.900%5,217.50 270,217.50 -
02/01/2025 ----275,435.00
06/01/2025 --2,700.00 2,700.00 -
12/01/2025 270,000.00 2.000%2,700.00 272,700.00 -
02/01/2026 ----275,400.00
Total $2,510,000.00 - $336,680.42 $2,846,680.42 -
Dated 1/01/2013
Delivery Date 1/03/2013
First Coupon Date 12/01/2013
First available call date
Call Price -
Accrued Interest from 01/01/2013 to 01/03/2013 198.97
Bond Year Dollars $21,401.89
Average Life 8.527 Years
Average Coupon 1.5731341%
Net Interest Cost (NIC)1.6786856%
True Interest Cost (TIC)1.6775439%
All Inclusive Cost (AIC)1.9032403%
Bond Yield for Arbitrage Purposes 1.5637221%
Net Interest Cost 1.5722045%
Weighted Average Maturity 8.527 Years
05aref | 2005 | 10/23/2012 | 2:52 PM
Northland Securities
Public Finance Page 3Agenda Page 48
City of Albertville, Minnesota
G.O. Sewer Bonds of 2005A
Debt Service To Maturity And To Call
Date
Refunded
Bonds
Interest to
Call D/S To Call Principal Coupon Interest Refunded D/S Fiscal Total
06/01/2013 - 47,903.75 47,903.75 - - 47,903.75 47,903.75 -
12/01/2013 - 47,903.75 47,903.75 - 3.650% 47,903.75 47,903.75 -
02/01/2014 ---- --- 95,807.50
06/01/2014 - 47,903.75 47,903.75 - - 47,903.75 47,903.75 -
12/01/2014 - 47,903.75 47,903.75 - 3.700% 47,903.75 47,903.75 -
02/01/2015 ---- --- 95,807.50
06/01/2015 - 47,903.75 47,903.75 - - 47,903.75 47,903.75 -
12/01/2015 2,365,000.00 47,903.75 2,412,903.75 - 3.750% 47,903.75 47,903.75 -
02/01/2016 ---- --- 95,807.50
06/01/2016 ---- - 47,903.75 47,903.75 -
12/01/2016 --- 195,000.00 3.800% 47,903.75 242,903.75 -
02/01/2017 ---- --- 290,807.50
06/01/2017 ---- - 44,198.75 44,198.75 -
12/01/2017 --- 205,000.00 3.850% 44,198.75 249,198.75 -
02/01/2018 ---- --- 293,397.50
06/01/2018 ---- - 40,252.50 40,252.50 -
12/01/2018 --- 215,000.00 3.900% 40,252.50 255,252.50 -
02/01/2019 ---- --- 295,505.00
06/01/2019 ---- - 36,060.00 36,060.00 -
12/01/2019 --- 225,000.00 4.000% 36,060.00 261,060.00 -
02/01/2020 ---- --- 297,120.00
06/01/2020 ---- - 31,560.00 31,560.00 -
12/01/2020 --- 225,000.00 4.000% 31,560.00 256,560.00 -
02/01/2021 ---- --- 288,120.00
06/01/2021 ---- - 27,060.00 27,060.00 -
12/01/2021 --- 245,000.00 4.100% 27,060.00 272,060.00 -
02/01/2022 ---- --- 299,120.00
06/01/2022 ---- - 22,037.50 22,037.50 -
12/01/2022 --- 245,000.00 4.100% 22,037.50 267,037.50 -
02/01/2023 ---- --- 289,075.00
06/01/2023 ---- - 17,015.00 17,015.00 -
12/01/2023 --- 260,000.00 4.150% 17,015.00 277,015.00 -
02/01/2024 ---- --- 294,030.00
06/01/2024 ---- - 11,620.00 11,620.00 -
12/01/2024 --- 270,000.00 4.200% 11,620.00 281,620.00 -
02/01/2025 ---- --- 293,240.00
06/01/2025 ---- - 5,950.00 5,950.00 -
12/01/2025 --- 280,000.00 4.250% 5,950.00 285,950.00 -
02/01/2026 ---- --- 291,900.00
Total $2,365,000.00 $287,422.50 $2,652,422.50 $2,365,000.00 - $854,737.50 $3,219,737.50 -
Yield Statistics
Average Life 8.739 Years
Weighted Average Maturity (Par Basis) 8.734 Years
Average Coupon 4.0969468%
Refunding Bond Information
Refunding Dated Date 1/01/2013
Refunding Delivery Date 1/03/2013
05aold | SINGLE PURPOSE | 10/23/2012 | 2:52 PM
Northland Securities
Public Finance Page 4
Agenda Page 49
City of Albertville, Minnesota
G.O. Refunding Bonds of 2013
2005
Crossover Escrow Fund Cashflow
Date Principal Rate Interest Receipts Disbursements Cash Balance
01/03/2013 ---0.67 -0.67
12/01/2013 24,695.00 0.160% 8,135.31 32,830.31 32,830.42 0.56
06/01/2014 13,454.00 0.200% 4,453.43 17,907.43 17,907.50 0.49
12/01/2014 13,468.00 0.270% 4,439.98 17,907.98 17,907.50 0.97
06/01/2015 13,485.00 0.320% 4,421.80 17,906.80 17,907.50 0.27
12/01/2015 2,378,507.00 0.370% 4,400.23 2,382,907.23 2,382,907.50 -
Total $2,443,609.00 - $25,850.75 $2,469,460.42 $2,469,460.42 -
Investment Parameters
Investment Model [PV, GIC, or Securities]Securities
Default investment yield target Bond Yield
Cash Deposit 0.67
Cost of Investments Purchased with Bond Proceeds 2,443,609.00
Total Cost of Investments $2,443,609.67
Target Cost of Investments at bond yield $2,361,784.25
Actual positive or (negative) arbitrage (81,825.42)
Yield to Receipt 0.3679500%
Yield for Arbitrage Purposes 1.5637221%
State and Local Government Series (SLGS) rates for 10/23/2012
05aref | 2005 | 10/23/2012 | 2:52 PM
Northland Securities
Pbli FiPublic Finance Page 5Agenda Page 50
Agenda Page 51
Agenda Page 52
Agenda Page 53
Mayor and Council Communication
M:\Public Data\Requests for Council Actions (RCA)\2012\11 07 2012 Finance Certification of Outstanding UBs & invoices RCA.doc
November 1, 2012
SUBJECT: FINANCE DEPARTMENT – APPROVAL OF THE 2012 CERTIFICATION OF
UNCOLLECTED UTILITY BILLS AND INVOICES
RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the
following:
MOTION TO: Approve Resolution No. 2012-045 entitled a Resolution Certifying the 2012
Uncollected Utility Bills and invoices to Wright County for Collection with Real Estate Taxes.
BACKGROUND: On an annual basis, it is the City’s procedure to send notification to
residents, developers, and other business owners that there are outstanding utility bills or
invoices, allowing them sufficient time to pay such fees owed to the City. If such outstanding
debt has not paid before November 15, 2012 the City has the ability to certify such outstanding
debt to the appropriate property that would be collected with the Real Estate Taxes.
KEY ISSUES: The key issue regarding the outstanding debt is allowing the City to certify it to
the property taxes ensuring collection.
POLICY CONSIDERATIONS: It is the City’s policy to review and authorize staff to certify
uncollected utility bills and outstanding invoices to Wright County for Collection with Real
Estate Taxes.
FINANCIAL CONSIDERATIONS: City staff has reviewed and recommends approval of
Certification list, which would be updated as payments are received up until June.
LEGAL CONSIDERATIONS: The Mayor and Council have the authority to authorize staff to
certify pursuant to Minnesota State Law, which requires uncollected utility bills and invoices are
paid in a timely manner, generally within 60 days unless one party determines dispute the billing.
Department/Responsible Person: Administration/Finance/Tina Lannes, Finance Director
Approved by: RDT
Attachments: Draft Resolution 2012-045
Agenda Page 54
Mayor and Council Communication –November 7, 2012
Finance – Delinquent UBs and Invoices Page 2 of 4
M:\Public Data\Requests for Council Actions (RCA)\2012\11 07 2012 Finance Certification of Outstanding UBs & invoices RCA.doc
Property PID Balance Type
5553 55TH CIRCLE NE 101-011-002150 461.90 delq UB
5627 LANNON AVENUE NE 101-011-005020 308.57 delq UB
11398 54th Street NE 101-016-003020 242.96 delq UB
5447 54TH CIRCLE NE 101-022-004020 334.41 delq UB
11651 54TH STREET NE 101-022-005021 197.59 delq UB
5687 LANNON CIRCLE NE 101-025-002020 100.35 delq UB
11740 55TH STREET NE 101-025-002040 645.84 delq UB
11791 57TH STREET NE 101-025-002090 281.21 delq UB
6139 KALLAND DRIVE NE 101-029-001100 103.14 delq UB
6067 KALLAND DRIVE NE 101-029-002030 188.74 delq UB
6139 KALLAND CIRCLE NE 101-029-004020 125.70 delq UB
11599 52ND STREET NE 101-030-002040 114.03 delq UB
10649 62ND STREET NE 101-036-002040 134.20 delq UB
10653 61ST STREET NE 101-036-003120 102.48 delq UB
5940 LABEAUX AVENUE NE 101-038-002010 221.51 delq UB
10664 KALLAND DRIVE NE 101-040-003130 169.40 delq UB
10700 KALLAND DRIVE NE 101-040-003150 196.13 delq UB
10635 KALLAND DRIVE NE 101-040-005040 956.55 delq UB
6229 KAHLER DRIVE NE 101-042-001170 106.22 delq UB
5774 Kalland Ave 101-045-001020 226.77 delq UB
10479 61ST STREET NE 101-048-003110 141.75 delq UB
5569 KALENDA DRIVE NE 101-051-003100 277.81 delq UB
5601 KALENDA DRIVE NE 101-051-003120 103.33 delq UB
5605 KALLAND AVENUE NE 101-051-006010 461.41 delq UB
10236 KARSTON AVENUE NE 101-053-002110 182.88 delq UB
10326 61ST STREET NE 101-053-003120 495.20 delq UB
10601 KARSTON AVENUE NE 101-055-002010 124.20 delq UB
5497 KAHLER DRIVE NE 101-063-001050 182.38 delq UB
5534 KAHLER DRIVE NE 101-063-004020 236.67 delq UB
10537 64th Way Ne 101-069-002330 109.42 delq UB
10513 64TH WAY NE 101-069-002370 140.85 delq UB
6389 64TH LANE NE 101-069-002580 109.05 delq UB
10298 53RD STREET NE 101-070-001090 104.01 delq UB
5479 KAGAN AVENUE NE 101-070-002020 132.56 delq UB
10508 51ST COURT NE 101-071-004060 100.82 delq UB
5419 KALI AVENUE NE 101-079-001030 614.09 delq UB
5502 KALI AVENUE NE 101-079-001110 142.37 delq UB
5030 KAHLER COURT NE 101-081-002230 182.76 delq UB
6460 WEST LAKETOWNE DRIVE NE 101-083-004010 512.42 delq UB
Agenda Page 55
Mayor and Council Communication –November 7, 2012
Finance – Delinquent UBs and Invoices Page 3 of 4
M:\Public Data\Requests for Council Actions (RCA)\2012\11 07 2012 Finance Certification of Outstanding UBs & invoices RCA.doc
6460 WEST LAKETOWNE DRIVE NE 101-083-004010 158.92 delq UB
10237 49th Street NE 101-085-002070 172.31 delq UB
4935 KASSEL AVENUE NE 101-096-006080 103.80 delq UB
4944 KALENDA AVENUE NE 101-096-007220 179.25 delq UB
11689 EAST LAKETOWNE DRIVE NE 101-096-011060 260.45 delq UB
10433 62ND STREET NE 101-097-003090 153.54 delq UB
10563 62ND STREET NE 101-097-004110 429.35 delq UB
6223 KAITLIN AVENUE NE 101-097-005040 262.89 delq UB
6680 WEST LAKETOWNE DRIVE NE 101-101-002080 105.91 delq UB
11194 68TH STREET NE 101-102-004220 393.59 delq UB
6755 67TH STREET NE 101-110-004010 142.84 delq UB
12183 59th Street NE 101-124-001070 137.57 delq UB
12445 58TH STREET NE 101-134-002030 128.22 delq UB
5794 MAIN AVE NE 101-141-001020 441.61 delq UB
11646 BARTHEL INDUSTRIAL DRIVE 101-500-011225 231.28 delq UB
5647 LANDER AVENUE NE 101-500-012402 101.91 delq UB
6041 LARGE AVENUE NE 101-500-364310 243.82 delq UB
6804 Lakeview Circle 101-093-005040 114.01 vac prop
5234 Kalland Ct 101-103-002370 107.77 weeds
5447 54th Circle 101-022-004020 759.38 tree removal storm
10433 62nd St 101-097-003009 757.06 Vac Prop & Weeds
10556 62nd St 101-097-002070 106.88 weeds
5107 Kali Ave NE 101-071-003360 107.77 weeds
10556 62nd St 101-097-002070 213.75 weeds
5569 Kalenda Dr 101-051-003100 643.94 weeds
10205 52nd St 101-071-003070 172.36 weeds
10380 Karston Ave 101-062-004101 114.01 vac prop
6002 Kalland Ave 101-050-001020 460.00 rental license
5144 Kahl Ave 101-071-003010 113.12 vac prop
10847 53rd St 101-079-004030 214.65 weeds
11646 54th St 101-022-003010 460.00 rental license
6617 Lamplight Dr 101-101-002280 460.00 rental license
5492 Lampert Ave 101-065-007030 460.00 rental license
5667 Main St 101-500-012310 460.00 rental license
5438 Kali Ave 101-079-002050 460.00 rental license
6475 West Laketown Dr 101-083-005030 460.00 rental license
5457 Kagan Ave 101-070-002030 460.00 rental license
10516 51st St 101-071-004070 460.00 rental license
6128 Karmen Ave 101-097-003010 460.00 rental license
5349 Lachman Ave 101-039-003020 460.00 rental license
5231 Kali Court 101-103-002250 460.00 rental license
Agenda Page 56
Mayor and Council Communication –November 7, 2012
Finance – Delinquent UBs and Invoices Page 4 of 4
M:\Public Data\Requests for Council Actions (RCA)\2012\11 07 2012 Finance Certification of Outstanding UBs & invoices RCA.doc
5200 Kelenda Court 101-103-002220 460.00 rental license
5324 Kahler Dr 101-063-004150 460.00 rental license
5672 Main Ave 101-500-011303 460.00 rental license
5625 Lake Ave NE 101-011-002040 460.00 rental license
5093 Kahl Ave 101-081-001070 460.00 rental license
6229 Kahler Dr 101-042-001170 460.00 rental license
6652 Linwood Dr 101-101-002050 460.00 rental license
11206 68th St 101-102-004210 460.00 rental license
5450 Kalland Ave 101-079-003050 460.00 rental license
6610 Lamplight Dr 101-101-001010 460.00 rental license
6376 Kahler Dr NE 101-042-002010 460.00 rental license
11398 54th St 101-016-003020 460.00 rental license
6142 Kahler Dr 101-040-002180 460.00 rental license
10177 Karson Ave 101-053-008140 460.00 rental license
Agenda Page 57
M:\Public Data\Resolutions\2012 Resolutions\R 2012-045 (Nov12 Cert-Deliquent UBs and invoices).doc
CITY OF ALBERTVILLE
COUNTY OF WRIGHT
STATE OF MINNESOTA
RESOLUTION NO. 2012-045
A RESOLUTION CERTIFYING UNCOLLECTED
UTILITY BILLS AND INVOICES TO WRIGHT COUNTY FOR
COLLECTION WITH REAL ESTATE TAXES
WHEREAS, the City Council is desirous of collecting all charges for the use of the wastewater
treatment facility, the storm water system, water department, and charges for services invoiced;
and
WHEREAS, the City Council has determined that some sewer, storm water, water accounts and
charges invoiced remain uncollected and delinquent.
Exhibit A attached
NOW, THERFORE, BE IT RESOLVED the City Council of Albertville, Wright County,
Minnesota, hereby directs the Finance Director to certify all uncollected invoices, sewer, storm
water, and water, accounts that have not been paid to the City on Thursday, November, 15, 2012,
to the Wright County Auditor for collection with real estate taxes.
BE IT FURTHER RESOLVED, the City Council hereby orders that delinquent accounts
certified to the tax rolls will be assessed a ten percent (10%) interest charge by the city upon
certification and the total assessment will be collectible along with the 2013 taxes.
Adopted by the City Council of the City of Albertville this 7th day of November 2012.
Mark Meehan, Mayor
Kimberly Olson, City Clerk
Agenda Page 58
City of Albertville
County of Wright
Resolution No. 2012-045
Page 2
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Exhibit A
FIRST QUARTER 2012 LIST OF
UNCOLLECTED UTILITY BILLS AND INVOICES
Property PID Balance Type
5553 55TH CIRCLE NE 101-011-002150 461.90 delq UB
5627 LANNON AVENUE NE 101-011-005020 308.57 delq UB
11398 54th Street NE 101-016-003020 242.96 delq UB
5447 54TH CIRCLE NE 101-022-004020 334.41 delq UB
11651 54TH STREET NE 101-022-005021 197.59 delq UB
5687 LANNON CIRCLE NE 101-025-002020 100.35 delq UB
11740 55TH STREET NE 101-025-002040 645.84 delq UB
11791 57TH STREET NE 101-025-002090 281.21 delq UB
6139 KALLAND DRIVE NE 101-029-001100 103.14 delq UB
6067 KALLAND DRIVE NE 101-029-002030 188.74 delq UB
6139 KALLAND CIRCLE NE 101-029-004020 125.70 delq UB
11599 52ND STREET NE 101-030-002040 114.03 delq UB
10649 62ND STREET NE 101-036-002040 134.20 delq UB
10653 61ST STREET NE 101-036-003120 102.48 delq UB
5940 LABEAUX AVENUE NE 101-038-002010 221.51 delq UB
10664 KALLAND DRIVE NE 101-040-003130 169.40 delq UB
10700 KALLAND DRIVE NE 101-040-003150 196.13 delq UB
10635 KALLAND DRIVE NE 101-040-005040 956.55 delq UB
6229 KAHLER DRIVE NE 101-042-001170 106.22 delq UB
5774 Kalland Ave 101-045-001020 226.77 delq UB
10479 61ST STREET NE 101-048-003110 141.75 delq UB
5569 KALENDA DRIVE NE 101-051-003100 277.81 delq UB
5601 KALENDA DRIVE NE 101-051-003120 103.33 delq UB
5605 KALLAND AVENUE NE 101-051-006010 461.41 delq UB
10236 KARSTON AVENUE NE 101-053-002110 182.88 delq UB
10326 61ST STREET NE 101-053-003120 495.20 delq UB
10601 KARSTON AVENUE NE 101-055-002010 124.20 delq UB
5497 KAHLER DRIVE NE 101-063-001050 182.38 delq UB
5534 KAHLER DRIVE NE 101-063-004020 236.67 delq UB
10537 64th Way Ne 101-069-002330 109.42 delq UB
10513 64TH WAY NE 101-069-002370 140.85 delq UB
6389 64TH LANE NE 101-069-002580 109.05 delq UB
10298 53RD STREET NE 101-070-001090 104.01 delq UB
5479 KAGAN AVENUE NE 101-070-002020 132.56 delq UB
10508 51ST COURT NE 101-071-004060 100.82 delq UB
Agenda Page 59
City of Albertville
County of Wright
Resolution No. 2012-045
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5419 KALI AVENUE NE 101-079-001030 614.09 delq UB
5502 KALI AVENUE NE 101-079-001110 142.37 delq UB
5030 KAHLER COURT NE 101-081-002230 182.76 delq UB
6460 WEST LAKETOWNE DRIVE NE 101-083-004010 512.42 delq UB
6460 WEST LAKETOWNE DRIVE NE 101-083-004010 158.92 delq UB
10237 49th Street NE 101-085-002070 172.31 delq UB
4935 KASSEL AVENUE NE 101-096-006080 103.80 delq UB
4944 KALENDA AVENUE NE 101-096-007220 179.25 delq UB
11689 EAST LAKETOWNE DRIVE NE 101-096-011060 260.45 delq UB
10433 62ND STREET NE 101-097-003090 153.54 delq UB
10563 62ND STREET NE 101-097-004110 429.35 delq UB
6223 KAITLIN AVENUE NE 101-097-005040 262.89 delq UB
6680 WEST LAKETOWNE DRIVE NE 101-101-002080 105.91 delq UB
11194 68TH STREET NE 101-102-004220 393.59 delq UB
6755 67TH STREET NE 101-110-004010 142.84 delq UB
12183 59th Street NE 101-124-001070 137.57 delq UB
12445 58TH STREET NE 101-134-002030 128.22 delq UB
5794 MAIN AVE NE 101-141-001020 441.61 delq UB
11646 BARTHEL INDUSTRIAL DRIVE
NE 101-500-011225 231.28 delq UB
5647 LANDER AVENUE NE 101-500-012402 101.91 delq UB
6041 LARGE AVENUE NE 101-500-364310 243.82 delq UB
6804 Lakeview Circle 101-093-005040 114.01 vac prop
5234 Kalland Ct 101-103-002370 107.77 weeds
5447 54th Circle 101-022-004020 759.38 tree removal storm
10433 62nd St 101-097-003009 757.06 Vac Prop & Weeds
10556 62nd St 101-097-002070 106.88 weeds
5107 Kali Ave NE 101-071-003360 107.77 weeds
10556 62nd St 101-097-002070 213.75 weeds
5569 Kalenda Dr 101-051-003100 643.94 weeds
10205 52nd St 101-071-003070 172.36 weeds
10380 Karston Ave 101-062-004101 114.01 vac prop
6002 Kalland Ave 101-050-001020 460.00 rental license
5144 Kahl Ave 101-071-003010 113.12 vac prop
10847 53rd St 101-079-004030 214.65 weeds
11646 54th St 101-022-003010 460.00 rental license
6617 Lamplight Dr 101-101-002280 460.00 rental license
5492 Lampert Ave 101-065-007030 460.00 rental license
5667 Main St 101-500-012310 460.00 rental license
Agenda Page 60
City of Albertville
County of Wright
Resolution No. 2012-045
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5438 Kali Ave 101-079-002050 460.00 rental license
6475 West Laketown Dr 101-083-005030 460.00 rental license
5457 Kagan Ave 101-070-002030 460.00 rental license
10516 51st St 101-071-004070 460.00 rental license
6128 Karmen Ave 101-097-003010 460.00 rental license
5349 Lachman Ave 101-039-003020 460.00 rental license
5231 Kali Court 101-103-002250 460.00 rental license
5200 Kelenda Court 101-103-002220 460.00 rental license
5324 Kahler Dr 101-063-004150 460.00 rental license
5672 Main Ave 101-500-011303 460.00 rental license
5625 Lake Ave NE 101-011-002040 460.00 rental license
5093 Kahl Ave 101-081-001070 460.00 rental license
6229 Kahler Dr 101-042-001170 460.00 rental license
6652 Linwood Dr 101-101-002050 460.00 rental license
11206 68th St 101-102-004210 460.00 rental license
5450 Kalland Ave 101-079-003050 460.00 rental license
6610 Lamplight Dr 101-101-001010 460.00 rental license
6376 Kahler Dr NE 101-042-002010 460.00 rental license
11398 54th St 101-016-003020 460.00 rental license
6142 Kahler Dr 101-040-002180 460.00 rental license
10177 Karson Ave 101-053-008140 460.00 rental license
Agenda Page 61
Mayor and Council Communication
M:\Public Data\City Council\Council Packet information\2012\11 07 2012\Recycling Report.doc
Meeting Date: November 7, 2012
November 1, 2012
SUBJECT: FINANCE - Brief Recycling Update
RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the
following:
BACKGROUND:
In February 2011 the City of Albertville switched to a single sort recycling program. Staff is
reported in April of 2011 that there had been a 67% increase in monthly tonnage since the
change.
Allied Waste reported that:
They would estimate that your participation rate (% of households who recycle at least once a
month) is between 83 and 90%. The state of Minnesota overall is approximately 40-45%. This
is an amazing percentage for Albertville!
February thru August in 2011, the tons of recycling collected was 285.
January thru August of 2012, the tons of recycling collected was 342. So not only did it jump
significantly in the first year we introduced Single Sort---it is up again this year (in 2012).
In the year prior to moving to the new recycling program, household participation in recycling
was at about 45%.
During the first 12 months of the new Single Sort program (Feb 2011 thru January 2012) the
residents of Albertville recycled nearly 449 tons of material! Only 334 tons had been collected
in the previous 12 months with the old program.
The citizens recycled 115 tons more, or 230,000 pounds more compared to 2010. This is over
19,000 pounds more a month. This additional 230,000 pounds is equal to over 6,500 full
recycling carts.
City staff has verified these numbers with our monthly recycling tonnage reports. Through
August the citizens have recycled 342 tons in 2012. The reports I have provided to the county
with number of household and number of household participating ranges from that 80-90%
depending on the month. Averaging out January through August the participation rate is
82.13%.
Department/Responsible Person: Tina Lannes, Finance
Reviewed by: RDT
Agenda Page 62
Mayor and Council Request for Action
M:\Public Data\Requests for Council Actions (RCA)\2012\11 07 12 Addition of Reserve Firefighters RCA.doc
Meeting Date: NOVEMBER 7, 2012
November 1, 2012
SUBJECT: ADDITION OF THREE VOLUNTEER/RESERVE FIREFIGHTERS.
RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the
following:
MOTION TO: Authorize the Albertville Fire Chief to hire and maintain on staff three (3)
reserve firefighters as volunteers, and to make one or more of these firefighters employed
firefighters as vacancies in the force occur.
BACKGROUND: The Albertville Fire Department (“AFD”) would like to add three (3)
volunteer firefighters to the force as “reserve” firefighters. These firefighters will be fully
equipped, and will respond to emergencies in a training capacity on a regular basis or may
respond in a full capacity when an emergency dictates. As reserve firefighters, they will not be
paid for training or when they respond. However, when an opening on the force occurs, it is
anticipated that one of the reserve firefighters will be brought on as a full member of the force to
replace the member who left. This will ensure that the firefighters who join the force as regular
members will have previous firefighting experience and will be familiar with the AFD.
KEY ISSUES:
• The reserve firefighters will not be paid.
• The regular firefighter force will not be expanded with the reserve firefighters.
• The reserve firefighters will be covered by the City’s worker’s compensation coverage.
• The AFD will be able to evaluate the volunteers’ performance before elevating them to
full firefighter status.
• The reserve program will require some additional department outlays for equipment and
training, although the amount is not expected to be significant.
• Adding three volunteers to the force will place additional demands on the officers to train
the recruits, but the effort is thought to be worth the cost if the reservists are later
promoted to regular members of the force.
POLICY/PRACTICES CONSIDERATIONS: The Fire Chief believes this to be an efficient
and cost effective way to ensure that those new members who are brought on to the force as paid
firefighters will be well-trained and have a known track record in working with the AFD.
FINANCIAL CONSIDERATIONS: Adding three (3) volunteers is expected to increase
training costs, although if these volunteers become regular firefighters, the training expense will
Agenda Page 63
Mayor and Council Request for Action – November 7, 2012
SUBJECT: ADDITION OF THREE VOLUNTEER/RESERVE FIREFIGHTERS
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Meeting Date: NOVEMBER 7, 2012
merely have been incurred earlier than would otherwise occur and would not result in any
“additional” training costs. Some additional turnout gear and other firefighter equipment may be
needed, but are not expected to result in large outlays.
LEGAL CONSIDERATIONS: The City Attorney believes the City can create these three (3)
reserve officer positions as volunteer positions. The City Attorney has also confirmed that the
City’s worker’s compensation insurance will cover these volunteers, although we should inform
our insurance carrier that they have been added to the force as volunteers.
Submitted Through: Mike Couri, City Attorney
Department/Responsible Person: Tate Mills, Albertville Fire Chief
Reviewed by: RDT
Attachments: None
Agenda Page 64
Mayor and Council Request for Action
_____________________________________________________________________________
October 30, 2012
SUBJECT: PLANNING DEPARTMENT – LIONS CLUB CABOOSE DONATION REQUEST
(CENTRAL PARK)
RECOMMENDATION: It is respectfully requested that the Mayor and City Council consider
the following motion:
MOTION TO: Adopt Resolution No. 2012-046 approving a request by the Lions Club to place
a donated caboose in Central Park.
BACKGROUND: The Lions Club has requested permission to donate a caboose to the City of
Albertville to be placed in Central Park. LeRoy Berning, Treasurer to the Lions Club, presented
this request in front of the City Council at the meeting held on October 15, 2012. The Lions
Club is offering to acquire and renovate the caboose prior to offering it as an outright donation to
the City.
The placement of the donated caboose within Central Park is consistent with recent work on the
Central Park Master Plan by City Staff and the Park Board. Improvements illustrated on the
Central Park Master Plan include an area on the northeast edge of the park for display of a
replica depot building and stage, and a rail car. The caboose that the Lions Club is offering for
this location will help fulfill the intent of the master plan at no cost to the City.
POLICY/PRACTICES CONSIDERATIONS: None. Staff is recommending approval.
FINANCIAL CONSIDERATIONS: The Lions Club has indicated that the caboose for
Central Park will be renovated then donated to the City at no cost to the City.
LEGAL CONSIDERATIONS: In accordance with Council procedures, the Mayor and City
Council has the authority to approve or deny the request to place the caboose in a City park.
Department/Responsible Person: Planning/Alan Brixius, City Planner
Approved By: RDT
Attachments:
Resolution No. 2012-046
Central Park Master Plan graphic, illustrating placement of a rail car in the park
Illustrative image of the Main Avenue Entry to Central Park, including location of rail car
Agenda Page 65
CITY OF ALBERTVILLE
COUNTY OF WRIGHT
STATE OF MINNESOTA
RESOLUTION NO. 2012-046
RESOLUTION APPROVING A REQUEST FROM THE LIONS CLUB TO PLACE A
DONATED CABOOSE IN CENTRAL PARK
WHEREAS, the Lions Club is requesting to place a donated caboose in the Albertville
Central Park, located at 5801 Main Avenue NE, Wright County, Minnesota; and
WHEREAS, the Lions Club will acquire and renovate the caboose, and offer it as an
outright donation to the City of Albertville; and
WHEREAS, the current Central Park Master Plan, as provided by City Staff and the
Planning Commission, calls for the placement of a rail car within the park, and the donation of
the caboose will fulfill this intent of the master plan; and
WHEREAS, Planning Staff has considered the request, and the RCA dated October 24,
2012 has been prepared by Northwest Associated Consultants outlining staff findings and
recommendations; and
WHEREAS, the Albertville City Council heard the request from the Lions Club to
donate a caboose for placement in Central Park at their meeting on October 15, 2012; and
WHEREAS, the Albertville City Council has considered the request and agrees with staff RCA
findings; and
NOW, THEREFORE BE IT RESOLVED, that the City Council of Albertville, Minnesota
hereby accepts the Lions Club’s donation of a caboose, and approves of its location in Central
Park, 5801 Main Avenue NE., at the location demonstrated on the attached Central Park Master
Plan graphic, with the following conditions:
1. The Lions Club acquire the caboose at no cost to the city.
2. The Lions Club covers the cost of caboose renovation at no cost to the city.
Adopted by the Albertville City Council this 7th day of November 2012.
Mark Meehan, Mayor
Kimberly A. Olson, City Clerk
Agenda Page 66
Agenda Page 67
Agenda Page 68
Mayor and Council Request for Action
M:\Public Data\Requests for Council Actions (RCA)\2012\11 07 2012 RCA approving RJ&S assessment settlement.docx
Meeting Date: NOVEMBER 7, 2012
November 1, 2012
SUBJECT: SETTLEMENT OF SPECIAL ASSESSMENT OBJECTION WITH RJ&S
INVESTMENTS OF ALBERTVILLE.
RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the
following:
MOTION TO: Approve Settlement of Special Assessment Objection with RJ&S Investments of
Albertville.
BACKGROUND: RJ&S Investments of Albertville objected to the special assessment of its
property in the amount of $6,200. While RJ&S is in title to the property, it is our understanding
that the beneficial owner of the property is Sarah Kasper, who currently lives on the property and
is in her late 90’s. Had the property remained in Mrs. Kasper’s name, she would likely have
qualified for a deferral of the assessment payments under State law. RJ&S objected to the
assessment in an effort to give City Staff time to work out a deferral arrangement. The attached
Settlement Agreement provides for a deferral much as if the property were still in Mrs. Kasper’s
name.
KEY ISSUES:
• The Settlement defers the assessment payments for the earlier of 1) 10 years, 2) until the
passing of Mrs. Kasper, or 3) until the property is sold or transferred.
• Interest would continue to accrue during the deferral period, but would not be paid until
the expiration of the deferral period.
• Once the deferral period ends, the assessment would be spread over the following 10
years.
POLICY/PRACTICES CONSIDERATIONS: Entering into this Settlement treats the
property as if it were still in Mrs. Kasper’s name for deferral purposes and settles the objection
before it potentially goes to court.
FINANCIAL CONSIDERATIONS: This agreement will not cost the City any money (to the
contrary, it could increase the amount of interest the City earns on the assessment as the
assessment interest rate is 2% over the bond rate). However, the deferral will require the City to
potentially front approximately $7,000 over the first 10 years to pay the portion of the bond
payments attributable to the assessments placed on this property. In the second 10 years, the City
will collect approximately $9,300 from the property owner if the assessment were deferred the
Agenda Page 69
Mayor and Council Request for Action – November 7, 2012
SUBJECT: SETTLEMENT OF SPECIAL ASSESSMENT OBJECTION WITH RJ&S
INVESTMENTS OF ALBERTVILLE.
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Meeting Date: NOVEMBER 7, 2012
full 10 years. The net impact will be a shift of collections for up to a 10-year period, but will not
result in any net cost to the City.
LEGAL CONSIDERATIONS: The City Attorney recommends this Settlement be approved by
the City Council.
Submitted Through: Mike Couri, City Attorney.
Department/Responsible Person: Finance/Tina Lannes; Legal/Mike Couri
Reviewed by: RDT
Attachments: Settlement of Special Assessment Objection.
Agenda Page 70
SETTLEMENT OF SPECIAL ASSESSMENT OBJECTION WHEREAS, on October 15, 2012, the City of Albertville (“City”) levied a special assessment against property identified by Wright County PID 101500351100 (“Property”) in the amount of $6,200 related to the addition of an exit ramp at CSAH 19 and Interstate 94; and WHEREAS, the owner of the property, RJ&S Investments of Albertville (“RJ&S”) has objected in writing to said special assessment; and WHEREAS, the City and RJ&S desire to settle the issue of the special assessment of the Property without incurring court costs and attorneys’ fees that would result should a Notice of Appeal be filed in Wright County District Court; and WHEREAS, RJ&S desires to have the payments on the special assessment deferred for a period of time while Sarah Kasper resides on the Property;
NOW, THEREFORE, the City and RJ&S agree as follows: 1. The City shall defer payment of the special assessment on the Property for the shorter of the following periods: a. Until October 15, 2022; b. Until the property is transferred or sold by RJ&S; c. Until the passing of Sarah Kasper, the current occupant of the premises. 2. Interest shall accrue during the deferment period. 3. Upon expiration of the deferment period as set forth in paragraph 1, all accrued interest shall be placed for collection with the next year’s property tax payments, along with one-tenth of the principal balance. The remaining principal, with interest accruing each year, shall be placed for collection with the property taxes over the following nine successive years. Dated: November 7, 2012
Agenda Page 71
RJ&S INVESTMENTS OF ALBERTVILLE _______________________________________ By: ______________________________ Its: ______________________________
CITY OF ALBERTVILLE _______________________________________ Mark Meehan, Mayor _______________________________________ Kimberly A. Olson, Clerk
Agenda Page 72
Mayor and Council Communication
M:\Public Data\Requests for Council Actions (RCA)\2012\11 07 2012 152 Club.doc
Meeting Date November 7, 2012
November 1, 2012
SUBJECT: LEGAL – 152 CLUB PROMISSORY NOTE ASSESSMENT SECURITY
RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the
following motion:
MOTION TO: Approve RESOLUTION 2012-047 related to revolving loan to the 152 Club.
BACKGROUND: The City recently loaned the owners of the 152 Club $10,500 to assist in
funding the fire sprinkling of an addition to the existing building. The Promissory Note
authorized the City to assess the principal amount of the Note against the property as security for
the payment of the Note. The assessment will remain a deferred assessment so long as regular
monthly payments are made on the Note. If the borrowers default on the Note, this assessment
will then become active and the remaining portion of the principal balance plus interest will be
collected over the remainder of the five year loan period with the property taxes. Each year that
the monthly payments continue as scheduled, the City Finance Director will notify the County
that the amount of the deferred assessment is to be reduced by the amount of the principal
payments made. The assessment will secure the payment of the loan in the event of a default by
the borrowers.
KEY ISSUES:
• The assessment is in the amount of $10,500, the principal amount of the loan.
• The assessment will remain deferred as long as loan payments are current.
• The assessment will secure the payment of the loan in the event of a default by the
borrowers.
POLICY CONSIDERATIONS: This assessment is consistent with the terms of the
Promissory Note already approved by the City Council.
FINANCIAL CONSIDERATIONS: This assessment will secure the payment of the revolving
loan. There will be a small charge by Wright County to certify the assessment.
LEGAL CONSIDERATIONS: The City Attorney recommends adoption of this assessment to
secure payment of the Promissory Note.
Submitted Through: Mike Couri, City Attorney.
Department/Responsible Person: Finance/Tina Lannes; Legal/Mike Couri
Reviewed by: RDT
Attachments: Resolution 2012-047
Agenda Page 73
CITY OF ALBERTVILLE
COUNTY OF WRIGHT
STATE OF MINNESOTA
RESOLUTION NO. 2012-047
RESOLUTION CERTIFYING CITY COSTS
WHEREAS, the City of Albertville has met and heard and passed upon all objections to
the proposed certification for City costs related to a revolving loan fund business loan
made to Trish Holm, Deborah Holm and Michael Holm for improvements to the 152
Club located in the City of Albertville;
NOW, THEREFORE, the City Council of City of Albertville, Wright County, Minnesota,
hereby orders:
1. That $10,500.00 is hereby certified as an assessment upon that property identified as
Property Identification Number 101141001020.
2. The certification identified above shall be deferred until such assessment is made active
by resolution of the City. Once active, said assessment shall be payable over a period of
years not extending beyond October 15, 2017 and shall bear interest at the rate of 3.25%
per annum from October 11, 2012.
3. The City of Albertville Treasurer shall forthwith transmit a certified duplicate of this
Resolution to the County Auditor to be extended on the proper tax lists of the County,
such extension to become active at such time as the City removes the deferral from this
assessment and such assessment shall be collected and paid over in the same manner as
other municipal taxes.
Adopted at the meeting of the City of Albertville Board on the 7th day of November, 2012.
CITY OF ALBERTVILLE
_________________________
Mark Meehan, Mayor
_________________________
Kimberly A. Olson, City Clerk
Agenda Page 74