Loading...
2014-09-02 CC Agenda Packet City of Albertville Council Agenda TUESDAY, September 2, 2014 City Council Chambers 7:00 PM PUBLIC COMMENTS -The City of Albertville welcomes and encourages public input on issues listed on the agenda or of general community interest. Citizens wishing to address the Council regarding specific agenda items, other than public hearings are invited to do so under Public Forum and are asked to fill out a “Request to Speak Card”. Presentations are limited to five (5) minutes. M:\Public Data\City Council\Council Agendas\2014 Agendas\2014-09-02 CC Agenda.doc Meeting Date: September 2. 2014 1. Call to Order 2. Pledge of Allegiance – Roll Call 3. Recognitions – Presentations – Introductions A. Wright County Sheriff Joe Hagerty – Service Coverage 4. Public Forum – (time reserved 5 minutes) 5. Amendments to the Agenda 6. Consent Agenda All items under the Consent Agenda are considered to be routine by the City staff and will be enacted by one motion. In the event an item is pulled it will be discussed in the order it is listed on the Consent Agenda following the approval of the remaining Consent items. These items will be approved by a separate motion. A. Approve the August 18, 2014 City Council budget workshop meeting minutes as presented (pgs 4-6) B. Approve the August 18, 2014 City Council meeting minutes as presented (pgs 7-12) C. Authorize the Tuesday, September 2, 2014 payment of claims as presented, except bills specifically pulled which are passed by separate motion. The claims listing has been provided to City Council as a separate document and is available for public view at City Hall upon request (pg 13) D. Approve a One-Day Temporary 3.2% Malt Liquor License for the Church of St. Albert’s annual Parish Festival to be held on October 12, 2014 (pg 14-17) 7. Public Hearings - None 8. Department Business A. City Council 1). Committee Updates (STMA Arena, Planning, JPWB, Parks, Fire Board, etc.) Agenda Page 1 City of Albertville Council Agenda TUESDAY, September 2, 2014 Page 2 of 3 M:\Public Data\City Council\Council Agendas\2014 Agendas\2014-09-02 CC Agenda.doc Meeting Date: September 2, 2014 B. Finance 1). 2015 Budget Review and Discussion - Verbal 2). Approve the 2015 Budget and Levy (pgs 18-27) (Motion to: • Approve Resolution No. 2014-025 adopting the 2015 Preliminary Property Tax Levy. • Approve Resolution No. 2014-026 adopting the 2015 Preliminary Budget. • Approve Resolution No. 2014-027 adopting decrease in debt service levies. • Approve Resolution No. 2014-028 adopting increase in debt service levies.) C. City Clerk 1). Woby’s Off-Sale Liquor License (pgs 28-34) (Motion to approve an Off-Sale Liquor License for Woby’s Off-Sale Liquor, located at 11850 62nd Street NE, contingent upon: proof of liquor liability insurance, payment of the liquor license fee, and resolving an outstanding administrative fine on the property.) 2). City Website – Brief Presentation D. Public Works / Engineering - None E. Planning/Zoning - None F. Building - None G. Legal 1). Prairie Run Property Update - Verbal H. Administration 1). City Administrator’s Update (pgs 35-38) 9. Announcements and/or Upcoming Meetings September 1 City Offices Closed, Labor Day September 2 City Council, 7:00 p.m. September 6 Open Streets STMA, 10 a.m. -2:00 p.m., Central Park September 8 STMA Ice Arena Board, 6:00 p.m. September 9 Planning Commission, 7:00 p.m. September 15 City Council, 7:00 p.m. September 18 Beyond the Yellow Ribbon Kickoff Event, 6:30 p.m., City Hall September 22 Joint Powers Water Board, 6:30 p.m. Parks Committee, 8:00 p.m. October 6 City Council, 7:00 p.m. October 13 STMA Ice Arena Board, 6:00 p.m. October 14 Planning Commission, 7:00 p.m. October 20 City Council, 7:00 p.m. October 27 Joint Powers Water Board, 6:30 p.m. Agenda Page 2 City of Albertville Council Agenda TUESDAY, September 2, 2014 Page 3 of 3 M:\Public Data\City Council\Council Agendas\2014 Agendas\2014-09-02 CC Agenda.doc Meeting Date: September 2, 2014 ISEPTEMBER Su M Tu W Th F Sa H 1 CC 2 3 4 5 6 7 Ice 8 PC 9 10 11 12 13 14 CC 15 16 17 18 19 20 21 JP22PK 23 24 25 26 27 28 29 30 OCTOBER Su M Tu W Th F Sa 1 2 3 4 5 CC 6 7 8 9 10 11 12 Ice 13 PC 14 15 16 17 18 19 CC 20 21 22 23 24 25 26 JP27 28 29 30 31 10. Adjournment Agenda Page 3 Page 1 a. CITY COUNCIL WORKSHOP CITY HALL - COUNCIL CHAMBERS Monday, August 18, 2014 DRAFT MINUTES 1. CALL TO ORDER Mayor Hendrickson called the meeting to order at 6:19 p.m. Present: Mayor Hendrickson and Council members Olson, Sorensen, Wagner, and Vetsch Others Present: City Administrator-PWD Adam Nafstad, Finance Director Tina Lannes, City Clerk Kimberly Olson, and Fire Chief Tate Mills 2. BUDGET DISCUSSION Nafstad reported they have come to Council with a base budget for operations and since the last workshop, they have reduced the base budget by about $63,000. He and Lannes reviewed the revisions to the expenses and revenues adding up to that amount. A budget worksheet with multiple scenarios was presented. Lannes stated that they have come back with four scenarios based on Council feedback for the unfunded items discussed at the last workshop. She stated the scenarios were designed based on the various levy percentage increases Council discussed at the previous workshop. The options were as follows: Unfunded Items Included Scenario 1 Full-time Fire Chief, Full-time Public Works Employee, Fire Capital Increase, Trail/Park Capital Increase Scenario 2 Full-time Fire Chief, 6 month Public Works Employee, Fire Capital Increase, Trail/Park Capital Increase Scenario 3 9 month Fire Chief, 6 month Public Works Employee, Fire Capital Increase, Trail/Park Capital Increase Scenario 4 6 month Fire Chief, 6 month Public Works Employee, Fire Capital Increase, Trail/Park Capital Increase Lannes stated that if they choose a scenario that does not entirely fund either the full-time Fire Chief or Public Works employee, but only a portion of the positions, they will need to make up that expense for the full-time position for the following year’s levy. Lannes reviewed the debt levies and there should not be a significant increase in the next couple of years. Agenda Page 4 City Council Meeting Minutes Page 2 Workshop Meeting of August 18, 2014 Vetsch discussed moving funds from the fire pension reserve to fire capital. Lannes reported the pension fund is good right now, but recommends maintaining a balance sufficient to fund any shortages of the fire relief. Olson inquired if Otsego would be required to fund some of the shortage if that happened and she replied they most likely would. Wagner asked for the reasons for needing the additional Public Works (PW) employee. Nafstad’s reply included the following: PW now responds to Fire calls, the City has additional parks and open areas, PW now does site inspections for code compliance issues, PW now cares for the medians along CSAH 19, PW now does repairs on Fire and STMA Ice Arena equipment, PW provides the employee to do the set-up for City Hall reservations, and the City’s infrastructure is aging and needs more maintenance. Wagner thanked staff for the information, so that he can respond to any questions from the public. Hendrickson inquired if there were any other staff additions they were recommending. Nafstad reported that staff works at capacity and staff is lean. He stated that work output is very good, but they do get behind when they are out an employee. Hendrickson inquired how an additional Public Works employee would impact the seasonal help. Nafstad reported there might be some cost savings, but the new employee would free up one of the Utility Department staff from plowing in the winter and mowing in the summer. Right now, Public Works utilizes two of the three Utility employees for snow plowing. Nafstad stated the position may be able to help with some of the City building cleaning. Lannes stated the proposed budget does have a three (3) % increase for law enforcement and public safety through the Wright County’s Sheriff’s Office. Nafstad stated that he will be meeting with Sheriff Hagerty on Wednesday regarding a possible increase to service coverage for Albertville. He stated that this is the only outstanding budget item. Hendrickson asked the Council at 7:03 p.m. to pause the workshop for their regularly scheduled City Council meeting and to resume the workshop afterwards. The meeting was resumed at 7:51 p.m. Olson discussed cutting funds from engineering and professional services. Lannes did not recommend cutting from those areas. She stated that those expenses are used each year, but are not funded. Lannes wants to start funding these in the budget and she anticipates they would be using the funds as things develop in the City. Nafstad stated that any excess planning or legal fees would also come out of those areas and he stated that he relies heavily on those services. Lannes asked Council what their preferred scenario would be. Wagner and Olson were comfortable with Scenario 1, Sorensen preferred Scenario 2 or 3, Vetsch preferred Scenario 4, and Hendrickson was comfortable with Scenario 1 or 2. Olson stated they can come in with the preliminary levy funding Scenario 1, but can reduce that to come in at Scenario 2 or 3 in December. Agenda Page 5 City Council Meeting Minutes Page 3 Workshop Meeting of August 18, 2014 Hendrickson asked Mills what was recommended at the last Fire membership meeting in regards to a full-time Fire Chief. He stated that 27 people were present and the membership recommended 24-0 to hire a full-time Fire Chief. She inquired what type of timeline it would take to hire a full-time Fire Chief. Wagner inquired about a succession plan after the new year and Mills stated there is currently no plan in place. It would also depend on whether the Council approves a twelve, nine, or six month Fire Chief for 2015. Sorensen stated they may budget for Scenario 1, but it may take longer than January 1, 2015 to fill the position. Vetsch stated that a five or six percent levy increase is difficult for commercial properties and is a large impact for them. He stated the City is not the only entity that may be raising its levy. Hendrickson stated she would like to prevent significant budget increases in future years and stressed that future years should be considered. Lannes stated that she has been able to work through the debt levy to make it more even and that will allow more flexibility with the general levy in the next years. She did not recommend extending the SAC payback for the Prairie Run properties. Hendrickson and Sorensen recommend some minor cuts from capital to reduce the levy. Lannes stated the revised budget will be presented at the next meeting. 3. ADJOURNMENT Motioned by Vetsch, seconded by Sorensen, to adjourn the meeting at 9:07 p.m. Ayes: Hendrickson, Olson, Sorensen, Vetsch, and Wagner. Nays: None. Absent: None. MOTION DECLARED CARRIED. Respectfully submitted, ____________________________________ Kimberly A. Olson, City Clerk Agenda Page 6 Page 1 ALBERTVILLE CITY COUNCIL August 18, 2014 DRAFT MINUTES ALBERTVILLE CITY HALL 7:00 PM 1. CALL TO ORDER - PLEDGE OF ALLEGIANCE Mayor Hendrickson called the meeting to order at 7:04 p.m. 2. ROLL CALL Present: Mayor Hendrickson and Council members Olson, Sorensen, Vetsch, and Wagner Others Present: City Administrator-PWD Adam Nafstad, City Planner Alan Brixius, City Clerk Kimberly Olson, Finance Director Tina Lannes, and Fire Chief Tate Mills 3. RECOGNITIONS-PRESENTIONS-INTRODUCTIONS A. Albertville Royal Court Hendrickson recognized the new 2014-2015 Albertville Royal Court. The Albertville Royal Court introduced themselves to the City Council: Miss Albertville 2014 Christine Lenneman, Princess Bree Johnson, Princess Atalie Duncan, Junior Commodore Leighton Bauer, Junior Commodore Brendan Green, Junior Miss Regan Andersen, and Junior Miss Anna Derbis. Lenneman reported the Royal Court won second place at the Cottage Grove parade for most creative float. Lenneman presented the award to Mayor Hendrickson. Lenneman stated they also won second place in New Brighton as well. Lenneman thanked the City Council for all of their support. 4. PUBLIC FORUM There was no one present to speak. 5. APPROVAL OF THE AGENDA Sorensen moved Planning Items 1-3 to the beginning of Department Business and suggested they discuss the fence variance first as Mr. Gentz was in the audience. Agenda Page 7 City Council Meeting Minutes Page 2 Regular Meeting of August 18, 2014 Nafstad added Beyond the Yellow Ribbon as Item H1 and Lions Caboose for Central Park as Item H2 under Administration. Motioned by Wagner, seconded by Olson, to approve the Agenda as amended. Ayes: Hendrickson, Olson, Sorensen, Vetsch, and Wagner. Nays: None. Absent: None. MOTION DECLARED CARRIED. 6. CONSENT AGENDA All items under the Consent Agenda are considered to be routine by the City staff and will be enacted by one motion. In the event an item is pulled, it will be discussed in the order it is listed on the Consent Agenda following the approval of the remaining Consent items. These items will be approved by a separate motion. A. Approve the August 4, 2014 budget workshop City Council meeting minutes as presented B. Approve the August 4, 2014 regular City Council meeting minutes as presented C. Authorize the Monday, August 18, 2014 payment of claims as presented, except bills specifically pulled which are passed by separate motion. The claims listing has been provided to City Council as a separate document and is available for public view at City Hall upon request D. Waive the City’s monetary limits on tort liability and purchase additional coverage up to the $1,000,000 per occurrence and in aggregate E. Approve Resolution No. 2014-021 Amending the annual retirement benefit for the Albertville Fire Department effective January 1, 2015 Sorensen made a correction to the Monday, August 4, 2014 City Council budget workshop minutes. He corrected the spelling of Eric Bullen’s last name. Motioned by Sorensen, seconded by Vetsch, to approve the Consent Agenda as amended. Ayes: Hendrickson, Olson, Sorensen, Vetsch, and Wagner. Nays: None. Absent: None. MOTION DECLARED CARRIED. 7. PUBLIC HEARING – None 8. Department Business A. Planning/Zoning 1). Fence Height Variance for 5223 53rd Circle NE Brixius stated the applicant is seeking a variance for a ten (10) foot fence to screen his home, deck, and yard from the behavior of an adjoining neighbor. He stated the application came before the Planning Commission and they held a public hearing. The Planning Commission found the following: 1) the fence to be a reasonable use of the property to protect the applicant’s enjoyment of their property, 2) practical difficulties do exist due to the design and elevation of the lots in the subdivision, 3) the variance is not the result of actions by the applicant, and 4) the ten (10) foot Agenda Page 8 City Council Meeting Minutes Page 3 Regular Meeting of August 18, 2014 request is the minimum height needed to accomplish the purpose of the fence. Brixius also stated that the applicant has contacted the Wright County Sheriff’s Office and has not received relief from that avenue. The Planning Commission recommended approval of the variance with conditions. Sorensen stated that he liked the design of the fence, so that it can be taken down to a compliant six (6) foot fence if the property is sold or changes hands. Motioned by Sorensen, seconded by Olson, to approve Resolution No. 2014-023 approving a variance to allow a ten (10) foot high residential boundary fence for property located at 5233 53rd Circle NE in Albertville, MN. Ayes: Hendrickson, Olson, Sorensen, Vetsch, and Wagner. Nays: None. Absent: None. MOTION DECLARED CARRIED. 2). Omann Brothers Paving, Inc. Conditional Use Permit for Outdoor Storage at 6551 LaBeaux Avenue NE Brixius stated Omann Brothers Paving, Inc. has recently purchased a 2.5 acre lot to the northwest of their current building with the intent to use it for additional storage. The property is zoned I-1 which does allow outdoor storage by Conditional Use Permit. They have submitted a CUP application, but Brixius stated that they must meet several conditions. These conditions will also apply to the storage area on the larger 7.5 acre site. Gravel surfacing may be allowed so long as it does not create dust or mud. Stored materials will be limited to construction vehicles, machines, and equipment accessory to the principal use of the site. Staff may waive the required fence slats if an approved detailed landscape plan fully screens the storage areas of both sites. Vetsch inquired if paving materials can be stored on the site and Brixius replied that they may be stored if they do not exceed the height of the fence. Vetsch was concerned if the CUP ran with the property and if a new company could purchase the site in the future and store paving materials. Brixius stated the CUP runs with the property, but if the use is not continued for more than a year, the CUP will expire. Jim Omann stated it is not his intent to store paving materials for any length of time, and if they did, it would be very brief (overnight) until they could bring the materials to their asphalt plant. Brixius stated that as the resolution is written, Omann Brothers Paving, Inc. is not allowed production on the site. However, they could write more restrictive language into the CUP. Wagner and Sorensen felt the issue was covered as written. Motioned by Wagner, seconded by Hendrickson, to approve Resolution No. 2014- 022 approving the Omann Brothers Paving Conditional Use Permit (CUP) for outdoor storage for property located at 6551 LaBeaux Avenue NE in Albertville, MN. Ayes: Hendrickson, Olson, Sorensen, Vetsch, and Wagner. Nays: None. Absent: None. MOTION DECLARED CARRIED. Agenda Page 9 City Council Meeting Minutes Page 4 Regular Meeting of August 18, 2014 3). Federated Co-ops Inc. Planned Unit Development Amendment Brixius reported that the property was rezoned the prior year to allow the property to grow in place and to conform to City zoning. Federated Co-ops Inc. is now looking to construct a 5,000 square foot warehouse and to expand their outdoor storage for the site. They are seeking flexibility with the B-3 zoning architectural standards through a PUD amendment. The flexibility they are seeking is from the exterior building standards. Hendrickson inquired about the screening on the site. Brixius replied that it would be required to be fenced and screened. Vetsch inquired if part of the temporary outdoor ice rink was on Federated Co-ops Inc. property and whether Federated Co-ops Inc. had drainage on City property. Nafstad reported that is the current situation, but Federated Co-ops Inc. was okay with it for now and the temporary rink could be moved, if needed. Brixius stated that instead of a land exchange, they could exchange easements. Vetsch would like to see the issue corrected. Motioned by Hendrickson, seconded by Sorensen, to approve Resolution No. 2014- 024 approving the Federated Co-ops Inc. application for a Planned Unit Development (PUD) amendment to allow a 5,000 square foot warehouse and expanded outdoor storage at 11229 60th Street NE in Albertville, MN pursuant to meeting all conditions outlined in the resolution Ayes: Hendrickson, Olson, Sorensen, Vetsch, and Wagner. Nays: None. Absent: None. MOTION DECLARED CARRIED. B. City Council 1). Committee Updates (STMA Ice Arena, Planning, JPWB, Parks, Fire Board, etc.) STMA Ice Arena Board Sorensen reported they had their first meeting since the dehumidification system was installed. Arena Manager Fitch had reported the humidity has been reduced from 75% to about 40%. The STMA Ice Arena also purchased a skate sharpener. Sorensen stated there is a new president for the Youth Hockey Association. C. Finance 1). Purchase of Community Room Tables Lannes reported that the tables were purchased when the City Hall was built and since that time, several tables have been damaged that serve groups reserving the Community Room and the upper level. Some of the larger groups that rent the rooms require seating for 100 people and the number of tables the City has can only seat 72 people. Agenda Page 10 City Council Meeting Minutes Page 5 Regular Meeting of August 18, 2014 The tables currently in use are no longer made, so staff is recommending purchasing 25 new rectangular tables and rotating the tables from the Community Room to the upper level. Sorensen stated that by providing additional tables, it would limit the wear and tear on the floors from groups dragging the tables from room to room. Motioned by Vetsch, seconded by Hendrickson, to approve the purchase of replacement rectangle tables for the Community Room in the amount of $4,700 from S&T. Ayes: Hendrickson, Olson, Sorensen, Vetsch, and Wagner. Nays: None. Absent: None. MOTION DECLARED CARRIED. D. City Clerk – None E. Public Works/Engineering – None F. Building – None G. Legal – None H. Administration 1). Beyond the Yellow Ribbon Nafstad reported the Albertville-St. Michael Beyond the Yellow Ribbon campaign will be holding a kickoff meeting and event on Thursday, September 18 at 6:30 p.m. at Albertville City Hall. He stated that a representative from the Governor’s Office will be there and the Boy Scouts will lead the meeting with the pledge of allegiance. He stated that the City website will have a page dedicated to the campaign and a letter will be sent to Albertville businesses inviting them to the kickoff event. 2). Albertville Lion’s Caboose for Central Park Nafstad reported that the Lions found a caboose and would like to get a check for $1,000 to secure the sale of the caboose along with a simple bill of sale. Lannes explained that the City holds an account for the Lion’s for City donations. The $1,000 check will be paid now and the remaining $9,000 for the caboose would be needed sometime in the fall before it snows. Lannes stated the check was not included in the list of claims as this was brought to staff today; therefore, it requires a formal motion from the City Council. Nafstad reported the caboose will be City maintained and insured once it is restored. Motioned by Vetsch, seconded by Sorensen, to approve a $1,000 check to the Albertville Lions to secure the purchase of a caboose for Central Park. Ayes: Hendrickson, Olson, Sorensen, Vetsch, and Wagner. Nays: None. Absent: None. MOTION DECLARED CARRIED. Agenda Page 11 City Council Meeting Minutes Page 6 Regular Meeting of August 18, 2014 8. Announcements and/or Upcoming Meetings August 25 Joint Powers Water Board, 6:30 p.m. September 1 Labor Day, City Offices Closed September 2 City Council, 7:00 p.m. September 8 STMA Ice Arena Board, 6:00 p.m. September 9 Planning Commission, 7:00 p.m. September 15 City Council, 7:00 p.m. September 22 Joint Powers Water Board, 6:30 p.m. Parks Committee, 8:00 p.m. September 29 Joint Meeting, TBD 10. ADJOURNMENT Motioned by Sorensen, seconded by Olson, to adjourn the meeting at 7:47 p.m. Ayes: Hendrickson, Olson, Sorensen, Vetsch, and Wagner. Nays: None. Absent: None. MOTION DECLARED CARRIED. Respectfully submitted, ___________________________________ Kimberly A. Olson, City Clerk Agenda Page 12 Mayor and Council Request for Action M:\Public Data\City Council\Council Packet information\2014\090214\2014-09-02 Finance Bills Report (RCA).doc Meeting Date: September 2, 2014 August 27, 2014 SUBJECT: CONSENT - FINANCE – PAYMENT OF BILLS RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the following: MOTION TO: Authorize the Tuesday, September 2, 2014 payment of the claims as presented except the bills specifically pulled, which are passed by separate motion. The claims listing has been provided to Council as a separate document. The claims listing is available for public viewing at City Hall upon request. BACKGROUND: The City processes claims on a semi-monthly basis. The bills are approved through their respective departments and administration and passed onto the City Council for approval. KEY ISSUES: • Account codes starting with 810 are STMA Arena Expenses/Vendors (bolded) and key issues will be presented in the claims listing document. POLICY/PRACTICES CONSIDERATIONS: It is the City’s policy to review and approve payables on a semi-monthly basis. FINANCIAL CONSIDERATIONS: City staff has reviewed and recommends approval of payments presented. LEGAL CONSIDERATIONS: The Mayor and Council have the authority to approve all bills pursuant to Minnesota State Law, which requires all bills to be paid in a timely manner, generally within 30 days unless one party determines to dispute the billing. Responsible Person: Tina Lannes, Finance Director Submitted through: Adam Nafstad, City Administrator-PWD Attachment: List of Claims (under separate cover) Agenda Page 13 Mayor and Council Request for Action M:\Public Data\City Council\Council Packet information\2014\090214\2014-09-02 St. Albert's 3.2 malt liquor license.doc Meeting Date: September 2, 2014 August 26, 2014 SUBJECT: CONSENT – CITY CLERK – ONE-DAY TEMPORARY 3.2% MALT LIQUOR LICENSE FOR THE CHURCH OF ST. ALBERT’S ANNUAL PARISH FESTIVAL RECOMMENDATION: It is respectfully requested that the Mayor and City Council consider the following: MOTION TO: Approve a One-Day Temporary 3.2% Malt Liquor License for the Church of St. Albert’s annual Parish Festival to be held on October 12, 2014. BACKGROUND: The Church of St. Albert is requesting a One-Day Temporary 3.2% Malt Liquor License for their annual Parish Festival. The Festival will be held on Sunday, October 12, 2014 and proceeds will be used to help fund the Parish Center’s operating costs. The hours of the event will be 10:30 a.m. to 5:00 p.m. In addition, the applicant has requested that Lander Avenue NE be blocked off between the Church and the Parish Center for safety reasons between the hours of 6:00 a.m. – 6:00 p.m. KEY ISSUES: • The Church of St. Albert has submitted the correct application and fee for a One-Day Temporary 3.2% Malt Liquor License. • Sale of the 3.2% malt liquor will occur on the grounds of the Parish Center. • This is an annual event for the Church and Parish Center. • The City’s Public Works Department will need to provide and pickup barricades and/or cones before and after the event. FINANCIAL CONSIDERATIONS: There is minimal financial revenue collected from the applicant for the liquor license. LEGAL CONSIDERATIONS: The Mayor and City Council have the authority to review and approve or deny any liquor license. Responsible Person/Department: Kimberly Olson, City Clerk Submitted through: Adam Nafstad, City Administrator-PWD Attachments: Temp. 3.2% Malt Liquor License Application Agenda Page 14 Agenda Page 15 Agenda Page 16 Agenda Page 17 Mayor and Council Request for Action M:\Public Data\City Council\Council Packet information\2014\090214\090414 2015 Prelimary Budget Levy.doc Meeting Date: September 2, 2014 August 23, 2014 SUBJECT: CONSENT - FINANCE – 2015 PRELIMINARY BUDGET AND PROPERTY TAX LEVY RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the following: MOTION TO: • Approve Resolution No. 2014-025 adopting the 2015 Preliminary Property Tax Levy. • Approve Resolution No. 2014-026 adopting the 2015 Preliminary Budget. • Approve Resolution No. 2014-027 adopting decrease debt service levies. • Approve Resolution No. 2014-028 adopting increase debt service levies. BACKGROUND: Annually, the budget and property tax levy process starts in June with staff preparing estimates and projections for the following year’s preliminary or draft budget. Through meetings and workshop sessions, the City Council reviews the preliminary budget and amends as desired. Prior to September 15 of each year, the following year’s proposed tax levy is submitted to Wright County for preliminary certification. If necessary, this year, the deadline for submitting the preliminary certification has been extended to September 30, 2014. Attached is the preliminary summary budget for 2015. The preliminary budget for 2015 totals $3,464,957. The budget includes a General Fund tax levy of $2,514,990 for taxes payable 2015 and the debt service levy of $949,967. The total levy, both general fund and debt service has increased from $3,300,124 in 2014 to $3,464,957, which is a 4.99% increase. KEY ISSUES: 1. Levy Adoption Schedule: The final levy is not certified until mid December so there is still an opportunity to review, discuss, and change the 2015 budget and tax levy as needed. The important thing to note is that the final levy can be less than the preliminary levy, but it cannot be more. For the preliminary levy, it is best to avoid “locking” into a levy that could be inadequate to fund operations and programs for next year. 2. LGA/Levy Limits: The City is estimated to receive LGA in the amount of $87,000, which reduces the general fund levy by that amount. The attached budget includes using the amount received to assist in paying debt service shortages. POLICY CONSIDERATIONS: It is the City’s policy to review and approve the 2015 Budget and Proposed Property Tax Levy. Agenda Page 18 Mayor and Council Request for Action – September 2, 2014 2015 Preliminary Levy and Budget Page 2 of 4 M:\Public Data\City Council\Council Packet information\2014\090214\090414 2015 Prelimary Budget Levy.doc Meeting Date: September 2, 2014 FINANCIAL CONSIDERATIONS: In reviewing the Albertville projected 2015 budget; we anticipate maintaining the Office of the State Auditors minimum requirements of 35% of the budget in designated funds for general reserve and the City of Albertville policy of 40%. LEGAL CONSIDERATIONS: The Mayor and Council have the authority to approve the 2015 Annual Preliminary Budget and Preliminary Property Tax Levy pursuant to Minnesota State Law. Responsible Person-Department: Tina Lannes, Finance Director Submitted Through: Adam Nafstad, City Administrator - PWD Attachments: Preliminary Summary Budget Resolution No. 2014-025 Resolution No. 2014-026 Resolution No. 2014-027 Resolution No. 2014-028 Agenda Page 19 Mayor and Council Request for Action – September 2, 2014 2015 Preliminary Levy and Budget Page 3 of 4 M:\Public Data\City Council\Council Packet information\2014\090214\090414 2015 Prelimary Budget Levy.doc Meeting Date: September 2, 2014 2015 BUDGET SUMMARY COMPARISON GENERAL FUND General Fund Revenue: 2014 Budget 2015 Budget Difference 14 to 15 $ Difference 14 to 15 % 31010 Current Ad Valorem Taxes 2,397,983 2,514,990 $117,007 4.88% 34113 Franchise Fee - Cable 65,000 67,500 $2,500 3.85% 32100 Business Licenses & Permits 22,000 22,000 $0 0.00% 32110 Liquor Licenses 29,150 29,150 $0 0.00% 32120 3.2 Liquor Licenses 150 150 $0 0.00% 32150 Sign Permits 1,500 1,500 $0 0.00% 32210 Building Permits 55,000 75,000 $20,000 36.36% 32240 Animal Licenses 400 500 $100 25.00% 33405 Police Aid 28,000 28,000 $0 0.00% 33406 Fire Aid 42,000 43,000 $1,000 2.38% 33422 Other State Aid Grants 8,200 9,500 $1,300 15.85% 34000 Charges for Services 2,000 2,000 $0 0.00% 34001 Administration fees 136,721 154,901 $18,179 13.30% 34005 Engineering As Built Fee 1,500 2,000 $500 33.33% 34101 Zoning & Subdivision Fees 1,500 1,500 $0 0.00% 34103 Plan Check Fee 25,000 32,000 $7,000 28.00% 34106 Title Searches 1,000 1,500 $500 50.00% 34107 Fire Protection Contract Charges 160,533 225,710 $65,177 40.60% 34202 Rental Fees 6,000 10,000 $4,000 66.67% 34780 Other Revenues 9,000 10,500 $1,500 16.67% 35000 Interest Earnings 25,000 25,000 $0 0.00% 36210 Arena 11,616 11,964 $348 3.00% LGA Revenue expected 79,651 87,000 $7,349 9.23% Electric Franchise Fee 115,000 115,000 $0 0.00% I-94 Engineering Transfer 50,000 Total Revenues 3,273,904 3,470,364 $196,460 6.00% Agenda Page 20 Mayor and Council Request for Action – September 2, 2014 2015 Preliminary Levy and Budget Page 4 of 4 M:\Public Data\City Council\Council Packet information\2014\090214\090414 2015 Prelimary Budget Levy.doc Meeting Date: September 2, 2014 General Fund Department Expenditures: 2014 Budget 2015 Budget Difference 14 to 15 $ Difference 14 to 15 % 41100 Council 38,969 43,319 $4,350 11.16% 41300 Combined Administrator/Engineer 96,930 100,426 $3,496 3.61% 41400 City Clerk 135,984 137,181 $1,197 0.88% 41440 Elections 15,500 15,500 $0 0.00% 41500 Finance 179,039 188,752 $9,713 5.43% 41550 City Assessor 29,355 29,000 -$355 -1.21% 41600 City Attorney 40,000 40,000 $0 0.00% 41700 City Engineer 20,000 20,000 $0 0.00% 41800 Economic Development 28,000 5,000 -$23,000 -82.14% 41910 Planning & Zoning 40,507 38,507 -$2,000 -4.94% 41940 City Hall 135,605 141,280 $5,675 4.18% 42000 Fire Department 316,187 429,433 $113,246 35.82% 42110 Police 547,500 565,020 $17,520 3.20% 42400 Building Inspection 154,184 158,133 $3,949 2.56% 42700 Animal Control 4,080 4,080 $0 0.00% 43100 Public Works - Streets 482,694 543,850 $61,156 12.67% 41000 Add'l Consulting 30,000 30,000 $0 0.00% 45000 Culture & Recreation 58,600 67,910 $9,310 15.89% 45100 Parks & Recreation 211,126 211,062 -$64 -0.03% 45000 Library Debt Service 26,030 26,811 $781 3.00% 43160 Electric street lights 115,000 85,000 -$30,000 -26.09% 102 Transfer Capital to 102 568,614 590,100 $21,486 3.78% Total Expenditures 3,273,904 3,470,364 196,460 6.00% Levy 2014 2015 Difference 14 to 15 % General Fund & EDA 2,397,983 2,514,990 4.88% Total Tax Levy (Oper. Levy) 2,397,983 2,514,990 4.88% 357 GO Improvement Bond 03 287,086 275,948 354 Bonds 03 PF Lease Rev 77,456 80,800 359 City Hall 05 276,723 262,452 360 GO Imp 2012A CSAH 19 70,157 26,157 358 PW Facility 04 100,719 103,449 361 GO Imp 2012A Lach 0 31,600 362 GO Imp 2012A Ind Park 0 109,561 468 I-94 90,000 60,000 Total Debt Service Levy 902,141 949,967 Debt Levy 5.30% Total Levy 3,300,124 3,464,957 Total Levy 4.99% Agenda Page 21 CITY OF ALBERTVILLE COUNTY OF WRIGHT STATE OF MINNESOTA RESOLUTION NO. 2014-025 A RESOLUTION ADOPTING THE 2014 TAX LEVY COLLECTIBLE IN 2015 BE IT RESOLVED by the C ouncil of the City of Albertville, County of Wright, Minnesota, that the following sums of money be levied for the current year, collectible in 2015, upon taxable property in the City of Albertville for the following purposes: Total Levy $3,464,957 The City Clerk is hereby instructed to transmit a certified copy of this resolution to the county auditor of Wright County, Minnesota. Adopted by the City Council of the City of Albertville this 2nd day of September, 2014. ________________________________ Jillian Hendrickson, Mayor Attest: _________________________________ Kimberly A. Olson, City Clerk Agenda Page 22 CITY OF ALBERTVILLE COUNTY OF WRIGHT STATE OF MINNESOTA RESOLUTION NO. 2014-026 A RESOLUTION ADOPTING THE 2015 PRELIMINARY BUDGET WHEREAS, the City Council of the City of Albertville has adopted a proposed budget; and, WHEREAS, the Albertville City Council has adopted a preliminary tax levy to be placed upon the taxable property in the City of Albertville; and, WHEREAS, the Albertville City Council desires to reserve within the General Fund those monies designated as capital outlays within various budget classifications, such that those monies can be disbursed only for those capital outlays so specified within the budget; and, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ALBERTVILLE, MINNESOTA: 1. The attached budget is hereby adopted as the preliminary budget for the City of Albertville for the period January 1, 2015, through December 31, 2015. 2. All monies designated within the budget, as capital outlays shall be reserved within the Capital Reserves Fund, such that those monies can be disbursed only for those capital outlays so specified within the budget. 3. The Albertville City Council has hereby complied with Minnesota Statutes. 4. The Finance Director is hereby authorized to transmit certification of compliance with Minnesota Statutes to the Commissioner of Revenue as required. Adopted by the Albertville City Council this 2nd day of September, 2014. ________________________________ Jillian Hendrickson, Mayor Attest: _________________________________ Kimberly A. Olson, City Clerk Agenda Page 23 CITY OF ALBERTVILLE COUNTY OF WRIGHT STATE OF MINNESOTA RESOLUTION NO. 2014-027 A RESOLUTION ADOPTING DECREASE IN DEBT SERVICE LEVIES WHEREAS, the City Council is the official governing body of the City of Albertville; and, WHEREAS, the City Financial Staff has advised the City Council that the amount of money available in the City’s Debt Service Funds for the General Obligation Bond accounts, including interest earnings, excess fund on hand in the debt service or other income, will be sufficient principal and interest due on the following bonds during the duration of the terms until maturity, Bond Issue 2013/2014 Levy Future Levy GO BOND 2012B $276,723 See Attached Schedule PFA I-94 $80,000 See Attached Schedule WHEREAS, the City is authorized, pursuant to the provisions of the respective Bond Resolution, and the Minnesota Statutes, Section 475.61, to direct the City Clerk of the City to certify to the County that sufficient funds are available to pay principle and interest due on the bonds for each year until the term of the bond is completed and matured and to request that the County decrease the levy for payable 2015 and the future years with respect to the Bonds. Adopted by the Albertville City Council this 2nd day of September, 2014. ________________________________ Jillian Hendrickson, Mayor Attest: _________________________________ Kimberly A. Olson, City Clerk Agenda Page 24 Levy Year/Payable Year2013/2014 2014/2015 2015/2016 2016/2017 2017/2018 2018/2019 2019/2020 2020/2021 2021/2022 2022/2023 2023/2024 2024/2025 2025/2026 2026/2027 2027/2028 2028/2029 2029/2030 2030/2031 2031/2032359 2005 CH Lease Revenue Bond 2012B 276,723$ 262,452$ 266,085$ 263,959$ 261,478$ 263,775$ 265,403$ 261,208$ 261,770$ 261,980$ 261,699$ 261,043$ 468I-94 PFA90,000$ 60,000$ 60,000$ 60,000$ 60,000$ 60,000$ 60,000$ 60,000$ 60,000$ 60,000$ 60,000$ 60,000$ 60,000$ 60,000$ 60,000$ 60,000$ 60,000$ 60,000$ 60,000$ Linda/MyDocuments/Budgets/2005BudgetBond Levy Requirments2014 resolution.xlsRevised: 8/23/2014Agenda Page 25 CITY OF ALBERTVILLE COUNTY OF WRIGHT STATE OF MINNESOTA RESOLUTION NO. 2014-028 A RESOLUTION ADOPTING INCREASE IN DEBT SERVICE LEVIES WHEREAS, the City Council is the official governing body of the City of Albertville; and, WHEREAS, the City Financial Staff has advised the City Council that the amount of money available in the City’s Debt Service Funds for the General Obligation Bond accounts, including interest earnings or other income, will not be sufficient principal and interest due on the following bonds during the duration of the terms until maturity, Bond Issue 2013/2014 Levy Future Levy GO Imp. Bond 03 $287,086 See Attached Schedule GO Imp. Bond 2012A $70,157 See Attached Schedule WHEREAS, the City is authorized, pursuant to the provisions of the respective Bond Resolution, and the Minnesota Statutes, Section 475.61, to direct the City Clerk of the City to certify to the County that sufficient funds are available to pay principle and interest due on the bonds for each year until the term of the bond is completed and matured and to request that the County increase the levy for payable 2015 and the future years with respect to the Bonds. Adopted by the Albertville City Council this 2nd day of September, 2014. ________________________________ Jillian Hendrickson, Mayor Attest: _________________________________ Kimberly A. Olson, City Clerk Agenda Page 26 Levy Year/Payable Year2013/2014 2014/2015 2015/2016 2016/2017 2017/2018 2018/2019 2019/2020 2020/2021 2021/2022357 2003 GO Improvement Bonds 2011B 287,086$ 275,948$ 273,743$ 276,677$ 273,963$ 360 2012A CSAH 19/Lachman/Industrial 70,157$ 167,318$ 167,318$ 167,318$ 167,318$ 167,318$167,318$167,318$167,318$Linda/MyDocuments/Budgets/2005BudgetBond Levy Requirments2014 resolution.xlsRevised: 8/23/2014Agenda Page 27 Mayor and Council Request for Action M:\Public Data\City Council\Council Packet information\2014\090214\2014-09-02 Woby's Off-Sale Liquor License.doc Meeting Date: August 5, 2013 August 28, 2014 SUBJECT: CITY CLERK – WOBY’S OFF-SALE LIQUOR LICENSE RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the following: MOTION TO: Approve an Off-Sale Liquor License for Woby’s Off-Sale Liquor, located at 11850 62nd Street NE, contingent upon: proof of liquor liability insurance, payment of the liquor license fee, and resolve an outstanding administrative fine on the property. BACKGROUND: Dean Mielke, of Adium Oil Company, has applied for an Off-Sale liquor license for the former Heidi’s Brew site, 11850 62nd Street NE. The applicant is planning to re- open the convenience store, liquor store and car wash. He has informed staff that they will be making improvements to increase the size of the liquor store as well as improvements to the roof. At this time, it is not anticipated that the applicant will need any review from the Planning Commission or City Council for the improvements, but will need to obtain the necessary building and sign permits. The applicant anticipates closing in January 2015 and the closing is contingent on approval of the liquor license. KEY ISSUES: • The applicant has successfully passed the background investigation by the MN Bureau of Criminal Investigation and Wright County Sheriff’s Office. • There is an outstanding administrative fine attached to the property for weed elimination that is 60 to 90 days past due and this must be paid prior to receiving the liquor license. There are no other outstanding fines, violations, or taxes. • The use of the property is consistent with the previous use. • Proof of liquor liability insurance must be submitted. • The applicant anticipates closing in January 2015 and the closing is contingent on approval of the liquor license. • The applicant must also apply for an Off-Sale liquor license and retailers buyers card from the State of Minnesota Alcohol and Gambling Control Board after approval by the City Council. Staff recommends approval of the Off-Sale liquor license contingent upon meeting the following conditions: • provide proof of liquor liability insurance • payment of the liquor license fee • resolve an outstanding administrative fine on the property Agenda Page 28 Mayor and Council Request for Action – September 2, 2014 Woby’s Off-Sale Liquor License Page 2 of 2 M:\Public Data\City Council\Council Packet information\2014\090214\2014-09-02 Woby's Off-Sale Liquor License.doc Meeting Date: September 2, 2014 POLICY/PRACTICES CONSIDERATIONS: The Mayor and City Council have the authority to review and approve or deny any liquor license application received by the City. FINANCIAL CONSIDERATIONS: The license fee for an Off-Sale liquor license is $150.00 and may be pro-rated depending on the opening date of the liquor store. Responsible Person - Department: Kimberly A. Olson, City Clerk Submitted Through: Adam Nafstad, City Administrator-PWD Attachments: New Liquor License Application Administrative Fine Invoice Agenda Page 29 Albertville Smog Town U%A". 6q C" uft. City of Albertville 5959 Main Avenue NE, P.O. Box 9 Albertville, MN 55313 763.497.3384 Fax 763.497.3210 www.ci.albertville.mn.us NEW LIQUOR LICENSE APPLICATION License Year: Period Runs April 15 to April 14 I. APPLICANT INFORMATION Legal Name: r' Street Address: City: C Daytime Phone: Email: ViPI/ r i Are you a citizen of the U.S. ?,4Yes No Please list your residence(s) for the last five years: 990 ItIil zmw_lmlE—Wi %WaP%iV.IIII Af 1 .Ii s II. LICENSE TYPE (Check all) On Sale Intoxicating On Sale Wine On Sale 3.2 Malt Liquor Off Sale Intoxicating III. LOCATION Establishment Name: la x by' Establishment 'A"d dre ss: C,' City:' YIJ'TV I ° Off Sale 3. 2 Malt Liquor Club Sunday Sale 2 A.M. Close State: Zip: Zi j Are you the owner of the physical building ?Yes a No If no, please list Owner's Name: Owner's Address: Owner's Phone: Owner's Email: Owner's Business Name: Owner's Business Address: \ b 1 . ' lE'Y' Y` . , YC 1 yy- 1(` Owner's Business Phone: c OJc( —kD Owner's Business Email: (f! ero IiCNrnc Ic r, Page 1 Agenda Page 30 Agenda Page 31 Agenda Page 32 Agenda Page 33 5959 MAIN AVE NE, P O BOX 9 ALBERTVILLE MN 55301 763-497-3384 FAX 763-497-3210 Invoice No. 20140186 Date 6/3/2014 H.R. NELSON, INC (HEIDIS) 11850 62nd Street NE ALBERTVILLE, MN 55301 UPON RECEIPT H.R. NELSON, INC (HEIDIS) 203 CHERRYWOOD AVE NW ST. MICHAEL MN 55376 Amount To:Ship To: Shipped Ship Via Terms Contract Contact Customer PO# Description CITY OF ALBERTVILLE $200.0005.28.14 WEED ELIMINATION 11850 62ND ST NE, ALBERTVILLE #101-500-361403 (3 HOURS) $13.75STATE SALES TAX SubTotal $213.75 Shipping $0.00 Total $213.75 PLEASE MAKE PAYMENT TO: CITY OF ALBERTVILLE 5959 MAIN AVE NE P O BOX 9 ALBERTVILLE, MN 55301 IF YOU HAVE ANY QUESTIONS CONCERNING THIS INVOICE PLEASE CONTACT THE CITY OF ALBERTVILLE @ 763-497-3384 PLEASE INCLUDE A COPY OF THIS INVOICE WITH PAYMENT Special Instructions ThankYou ! Tax $0.00 *20140186* PAID $0.00 Agenda Page 34 City Administrator’s Update August 28, 2014 GENERAL ADMINISTRATION Law Enforcement Coverage: Staff recently met with Sheriff Hagerty, Capt. Anselment, and Lt. Sandin to discuss current levels of law enforcement coverage. The Sheriff’s Office is recommending that the City work to increase its coverage from 24 hrs to 32 hrs. Given the cost associated with an additional 8 hrs/day of coverage, the city would likely need to phase the increase in over a period of a few years. The Sheriff will be at the September 2 meeting to discuss the recommendation in the attached letter. Billboard Notice of Appeal: City Hall has received a notice of appeal regarding a billboard permit that was denied earlier this month. Staff is reviewing the appeal request and will report to the Council at the second meeting in September. August 12, 2014 Primary Election: The Primary Election at the new polling location went smoothly. A total of 373 voters voted at the poll and 35 voted by absentee ballot. Only one voter showed up at City Hall on Election Day. We will continue with public notices of the new polling location beginning in mid-September through the General Election. City Newsletter: Staff is working on the fall newsletter to go out the first week of October. Please let staff know if you wish a specific topic be included in the newsletter. Tentative newsletter articles are: Engel Haus, Trailblazers Transit, recap of Council actions and City projects, fall recycling and compost options, and a City photo contest. FYCC: The FYCC Committee recently approved the 2015 budget of $171,350. Albertville’s contribution for 2015 will be $20,000. The Committee also approved moving Nicole Rice from 29 to 40 hrs/week and reviewed the tentative 2014/2015 calendar. Planning Commission Vacancy: Attached please find a resignation letter from Planning Commission Chair, Brian Totman. Brian has actively served the City as a Planning Commissioner for over four (4) years and is the current Chair of the Commission. Brian has been great to work with and will be missed. Staff will be posting the vacancy. Website: The new website is now active. The website also has links to the City’s Facebook and Flickr pages. Staff is working on editing the City Council meeting videos and should have them on YouTube in approximately a week. Staff will be continuing to grow the website and Facebook page in the coming weeks. Transit Report: At the last Wright County Area Transit meeting it was reported that 71 of the 3,757 July rides that originated in Wright County were from Albertville. On August 21, the Trailblazer Board amended the 2014 Wright County service plan to include only those cities participating in WCAT. Agenda Page 35 City Administrator’s Update Page 2 of 2 August 28, 2014 ENGINEERING/PUBLIC WORKS Hunters Park: The Hunters Pass HOA has requested that the City take over maintenance of the park and sidewalks within the development, as they are publicly owned infrastructure. Staff is reviewing the request and will prepare a resolution for Council considereation. CSAH 37 and 19 Intersection: The County will be doing some pavement maintenance work this summer/fall to address the rutting of the pavement on all four (4) legs of the intersection. Given the high traffic levels at the intersection, the County is planning on having the work done at night. Omann Bros.: Staff is working with Omann’s Brothers Paving, Inc. to complete their conditions of approval for outdoor storage. Hunters Pass Second Addition: Aside from the final lift of pavement and some grading, the project is generally complete. The final lift and punchlist items will be completed next year. Prairie Run Lots: Fieldstone is reviewing the revised purchase agreement and staff is reviewing a draft of the grading and development plan for the ten 10 lots. Kassel Avenue NE: The final lift of pavement is scheduled to be placed on Friday, August 29. The road will be opened on Saturday, August 30. The site looks great and completion around September 15 is expected. Barthel Industrial Drive NE and 54th Street NE Drainage: Staff is coordinating road closures and water shut-downs with the businesses and residents. Work is scheduled to begin the week of September 2. Detour signs for Barthel Industrial Drive NE will be placed prior to its closure. UPCOMING EVENTS and ANNOUNCEMENTS Open Streets STMA: Saturday, September 6, 2014 from 10:00 a.m. to 2:00 p.m., Central Park Beyond the Yellow Ribbon Kickoff: Thursday, September 18, 6:30 p.m. Albertville City Hall ATTACHMENTS • 8-27-14 Sheriff’s Office Recommendation Letter • 8-25-14 Resignation from Planning Commission Chair Agenda Page 36 Agenda Page 37 Agenda Page 38