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2023-04-17 City Council MinutesALBERTVILLE CITY COUNCIL REGULAR MEETING MINUTES April 17, 2023 – 7 pm Council Chambers Albertville City Hall 1.Call to Order Mayor Hendrickson called the meeting to order at 7:06 pm. 2.Pledge of Allegiance – Roll Call Present: Mayor Hendrickson, Councilmembers Cocking, Hayden and Zagorski. Absent: Councilmember Olson Staff Present: City Administrator Nafstad, City Attorney Couri, Finance Director Lannes and City Clerk Luedke. 3. Recognitions – Presentations – Introductions A. Proclamation for STMA High School Girls Basketball Team Mayor Hendrickson read the proclamation. The Council congratulated the STMA High School Girls Basketball Team for their victory as 2023 Class AAAA State Champions. B.STMA Youth Baseball Association Presentation Mr. Chris Geryol, President of the STMA Youth Baseball Association, provided a year in review for 2022 and presented the annual membership numbers. He said participation was down during covid, but reported they are growing again. He estimated upwards of 550 games would be played this year. Mr. Geryol said some of the challenges for the Association was field availability and hiring enough umpires. He thanked the Council and City staff for their support of the program and said the Association would like to donate $5,000 to be used towards improvements for the baseball fields. C.2022 Financial Statement Audit Presentation Mr. Tyler See, ABDO, presented the draft 2022 Audit report which included the auditor’s opinion, fund results and the key performance indicators. He said the City received a clean opinion from the firm and did not have any compliance issues. He stated the only minor concern was regarding the limited segregation of duties, but that this has been a regular finding due to the size of the City. Mr. See also provided an overview of the City’s capital, water, sewer, storm water and recycling funds. Finance Director Lannes answered questions from Council regarding the audit process. MOTION made by Councilmember Zagorski, seconded by Councilmember Hayden to adopt the draft 2022 audit report as presented. Ayes: Hendrickson, Cocking, Hayden and Zagorski. Nays: None. Absent: Olson. The motion carried. City Council Meeting Minutes Page 2 Regular Meeting of April 17, 2023 D. City Employee Years of Service Recognition Mayor Hendrickson recognized Tim Guimont for 25 years of outstanding service to the City of Albertville. City Administrator Nafstad thanked Tim Guimont and said the City appreciates his service. The Council thanked Tim for the services he provides for the City. 4. Public Forum – None 5. Amendments to the Agenda MOTION made by Councilmember Hayden, seconded by Councilmember Cocking to approve the April 17, 2023, agenda as submitted. Ayes: Hendrickson, Cocking, Hayden and Zagorski. Nays: None. Absent: Olson. The motion carried. 6. Consent Agenda All items under the Consent Agenda are considered to be routine by the City staff and will be enacted by one motion. In the event an item is pulled, it will be discussed in the order it is listed on the Consent Agenda following the approval of the remaining Consent items. Items pulled will be approved by a separate motion. A. Approve the March 20, 2023, regular City Council Meeting minutes as presented. B. Approve the April 3, 2023, regular City Council Meeting minutes as presented. C. Authorize the Monday, April 17, 2023, payment of claims as presented, except bills specifically pulled which are passed by separate motion. The claims listing has been provided to City Council as a separate document and is available for public view at City Hall upon request. D. Adopt Resolution No. 2023-18 authorizing and documenting Inter-Fund Loans to Fund Negative Fund balances. E. Adopt Resolution No. 2023-19 authorizing the Transfer of Funds. F. Account Receivable Report. G. 1st Quarter Budget to Actual. H. Approve an On-Sale Temporary Liquor License for the Albertville Lions for June 9 through June 11, 2023 for the 2023 Friendly City Days Festival event. I. Approve an On-sale Temporary Liquor License and Lawful Gambling Permit for the Church of St. Albert’s Casino Night fundraiser to be located at St. Albert Parish Center, 11458 57th Street NE on June 9, 2023. MOTION made by Councilmember Hayden, seconded by Councilmember Cocking to approve the April 17, 2023, Consent Agenda as submitted. Ayes: Hendrickson, Cocking, Hayden and Zagorski. Nays: None. Absent: Olson. The motion carried. 7. Public Hearing – None 8. Wright County Sheriff’s Office – Updates, reports, etc. There were no updates from the Wright County Sheriff’s Office. 9. Department Business A. City Council 1. Committee Updates (STMA Ice Arena, Planning, JPWB, Parks, Fire Board, FYCC, etc.) City Council Meeting Minutes Page 3 Regular Meeting of April 17, 2023 Mayor Hendrickson said the Personnel Committee met and discussed the retirement of City Planner Brixius. She reported information regarding a contract for his services would be included at the next City Council meeting. B. Building – None C. City Clerk 1. Approve Villa Bar and Grill Major Live Outdoor Music Permit City Clerk Luedke presented the staff report and said one of the requirements of a major outdoor music permit was that the event be held between May 15th and October 15th. The Villa Bar and Grill has been sold and would be closing shortly, therefore, they have requested a permit for Saturday, May 6, 2023, to hold a Customer Appreciation Event. City Administrator Nafstad answered questions from Council regarding the music permit. There was Council discussion regarding the outdoor music permit and the event to be held on May 6. The Council’s consensus was to approve the permit contingent upon the Villa Bar hiring a Wright County Deputy to provide security during the event. MOTION made by Councilmember Hayden, seconded by Councilmember Zagorski to approve a Major Live Outdoor Music Permit for the Villa Bar and Grill located at 11935 59th Place NE for Saturday, May 6, 2023 contingent upon applicant contracting with Wright County Sheriff’s Department for security during the event. Ayes: Hendrickson, Cocking, Hayden and Zagorski. Nays: None. Absent: Olson. The motion carried. D. Finance – None E. Fire – None F. Planning and Zoning – None G. Public Works/Engineering 1. 2023 Street Improvements – Moved from the April 3 Council Meeting City Administrator Nafstad presented the staff report and reviewed the streets included in the 2023 Street Improvements. He provided information on the bids received for the project and asked Council if they would include in the improvement streets within Town Lakes 5th Addition as a change order. Nafstad noted the Towne Lakes 5th are scheduled for next year, but based on there condition and the favorable pricing, he recommended adding the streets to this year’s project. He answered questions from Council and stated the additional work would not go over 25% of the received bid. There was Council discussion regarding the 2023 street improvements and the consensus was to approve the additional street improvements. MOTION made by Councilmember Hayden, seconded by Councilmember Zagorski to adopt Resolution No. 2023-20 accepting the Low Bid for the 2023 Street Improvements with the addition of the Towne Lakes 5th Edition streets. Ayes: Cocking, Hayden, Hendrickson and Zagorski. Nays: None. Absent: Olson. The motion carried. City Council Meeting Minutes Page 4 Regular Meeting of April 17, 2023 2. Approve Purchase of 2024 GMC Sierra 2500 4WD Regular Cab Waste Water Supervisor Middendorf presented the staff report which included information on the vehicle and answered questions from Council. City Administrator Nafstad said the purchase was included in the CIP and would be paid with ARPA funds. MOTION made by Councilmember Zagorski, seconded by Councilmember Hayden to approve the purchase of a 2024 GMC Sierra 2500 4X4 regular cab from North Country GM of Hibbing in the amount of $45,226.04. Ayes: Cocking, Hayden, Hendrickson and Zagorski. Nays: None. Absent: Olson. The motion carried. 3. Approve Purchase of Replacement Tube Heaters for the Public Works Building Public Works Supervisor Guimont presented the staff report which included information on the replacement heaters for the public works building. MOTION made by Councilmember Cocking, seconded by Councilmember Hayden to approve the purchase and installation of four Tube Heaters for the Public Works Building from B&D Plumbing & Heating in the amount of $17,533. Ayes: Cocking, Hayden, Hendrickson and Zagorski. Nays: None. Absent: Olson. The motion carried. 4. Approve Purchase of Kubota Utility Vehicle Public Works Supervisor Guimont presented the staff report and provided information on the vehicle and said it would be used in the summer for irrigation and field maintenance. He answered questions from Council regarding the Toro power broom trade-in. MOTION made by Councilmember Hayden, seconded by Councilmember Cocking to approve the purchase of a Kubota RTV-X900WL-H Utility Vehicle in the amount of $12,948.17. Ayes: Cocking, Hayden, Hendrickson and Zagorski. Nays: None. Absent: Olson. The motion carried. 5. Central Park Parking Lot Improvements City Administrator Nafstad presented the staff report which included information on the parking lot design and said the City had received only received one quote for the improvements. He said the quote received was from the same contractor who completed the plaza area last fall. Administrator Nafstad answered questions from Council regarding the project and said the work would be begin after Friendly City Days. MOTION made by Councilmember Cocking, seconded by Councilmember Zagorski to accept Low Quote for Central Park Parking Lot Improvements submitted by Custom Builder’s, Inc., in the amount of $144,018. Ayes: Cocking, Hayden, Hendrickson and Zagorski. Nays: None. Absent: Olson. The motion carried. H. Legal – None City Council Meeting Minutes Page 5 Regular Meeting of April 17, 2023 I.Administration 1. City Administrator’s Update City Administrator Nafstad reviewed the City Administrators Update and provided background information on the code enforcement letters that had been sent to Mr. Potter and Mr. Norby for illegal land use on Potter’s property located at the southwest corner of 60th Street NE and Mackenzie Avenue. City Attorney Couri answered questions for Council regarding the land use violation and the citation process. There was Council discussion regarding the ongoing land use violation and the Council directed City staff to move forward with the citation process. Announcements and/or Upcoming Meetings April 24 Joint Powers Water Board, 6 pm Parks Committee, 7 pm May 1 City Council, 7 pm May 8 STMA Arena Board, 6 pm May 9 Planning Commission, 7 pm May 15 City Council, 7 pm 10.Adjournment MOTION made by Councilmember Cocking, second by Councilmember Hayden to adjourn the meeting at 8:19 pm. Ayes: Cocking, Hayden, Hendrickson and Zagorski. Nays: None. Absent: Olson. The motion carried. Respectfully submitted, _____________________________ Kristine A. Luedke, City Clerk