2023-04-24 Joint Powers Water Board MinutesI rt M77 L- 7 "17 �Mr 7 "PIRIT7 W V-44, M 7
Regular Meeting Minutes
April 24, 2023
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1. Call to Order. The regular meeting of the Joint Powers Water Board was called to order by
Chairperson Kauffman, on Monday, April 24, 2023 at 6:00 p.m. at the Joint Powers Water Board
Water Treatment Plant, 11100 50111 St NE, Albertville, MN 55301.
Board present: Tom Dierberger, Ryan Gleason, Chris Kauffman, Rob Olson, Keith Wettschreck (for
Joe Hagerty), Bob Zagorski.
Board absent, Joe Hagerty.
Staff present: John Seifert, General Manager, Jennifer Thomas, Office Manager,
Staff absent: Andrew Ahles, Water Department Supervisor / Facilities Manager, Dustin Carlson,
Assistant Water Department Supervisor / Facilities Manager; Zaic Foster, Project Manager.
Engineering present: Chris Larson, HDR Engineering,
Engineering absent. None.
2, Approve Agenda. Seifert asked for Board approval to add an Agenda topic under "Consent
Agenda" to approve the Well 3 VFD Request for Proposal. Olson moved, Gleason seconded, to adopt
the amended Agenda as presented. Motion, carried 6-0.
3. Approve Consent Agenda. Dierberger moved, Gleason seconded, to approve the Consent
Agenda below. Motion carried 6-0.
3.1 March 27, 2023 Regular Board Meeting Minutes
3.2 April 2023 List of Claims
33 April 2023 Budget Report
3.4 April 2023 Cash Balances
3.5 January - March 2023 investment Summary Reports
3.6 March 2023 Monthly Operations Report
3.7 Well 3 VFD Request for Proposal
4. Unfinished Business. None.
5. General Business.
5.1 Water Treatment Plant IHIVAC Maintenance Contract. Seifert told the Board that it has
a preventative maintenance contract with a single vendor which affords the Board a locked
in price for HVAC emergencies. The current vendor's quote has a significant price increase.
Due to this, staff sent the contract out for bids. Yale Mechanical provided the lowest bid
(2,560.01). Seifert asked for Board approval to give the annual water treatment plant
HVAC maintenance contract to Yale Mechanical in the amount of $2,560.01. Dierberger
moved, Olson seconded, to award the water treatment plant HVAC maintenance contract to
Yale Mechanical in the amount of $2,560.01. Motion carried 6-0.
Joint Powers Water Board
Regular Meeting Minutes
April 24, 2023
Page 2
5.2 Joint Powers Water Board's 2023 CIP. Staff has been working with HDR Engineering to
organize the Board's long-term Capital Improvement Plan (CIP). The plan looks at the
number of wells, storage and water treatment that will be needed based on future demand.
The proposed 2023 CIP was sent to the member Cities for their input. Most changes were
grammatical in nature. Seifert asked for Board approval to adopt the revised Joint Powers
Water Board's 2023 CIP as presented, Zagorski moved, Gleason seconded, to approve the
revised Joint Powers Water Board's 2023 CIP as presented. Motion carried 6-0.
5.3 Review Terms of 2018 Site Lease Agreement with Verizon Wireless. In 2018, Joint
Powers Water Board entered into a site lease agreement with Verizon Wireless for
installation of antennas on the East Tower. The construction was authorized to begin in
early 2019, but has now been rescheduled for completion in 2024„ Seifert informed the
Board that he has been in discussions with a Verizon representative regarding the
commencement time frame, since the lease agreement does not give a definition of what
the commencement date is. Seifert asked for Board approval to authorize Joint Powers
Water Board's attorney to work with Verizon' s attorney(s) to define the commencement
time frame prior to the issuance of a building permit to Verizon. Olson moved, Wettschreck
seconded, to authorize Joint Powers Water Board's attorney to contact Verizon's attorney(s)
to review the 2018 Site Lease Agreement terms. Motion carried 6-0.
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7. Operations. Seifert and Larson gave an update on the timeline for repairs needed on the Well
3 VFD. Seifert also gave the Board an update on the CSAH 19 project and informed the Board
that the washing of the water towers will start in June.
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9. Other Business / Announcements / Correspondence.
10. Adjourn. Zagorski moved, Dierberger seconded, to adjourn the Joint Powers Water Board
meeting at 6:30 PM. Motion carried 6-0.
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Jenniffr Thor, Recording Secretary
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