1994-11-29 JPB Minutes
J OINT POWERS BOARD . Hanover, Frankfort, St. Michael and Albertville
'Post Office Box 10 . 11100 - 50th Street N.E. . Albertville, Minnesota 55301-0010 . Telephone 612-497-3611
November 29, 1994
Attn: Linda Houghton
City of Albertville
PO Box 131
Albertville, MN 55301
Dear Linda Houghton:
Enclosed is the October 24, 1994 minutes as approved by the Board
at their November 28, 1994 meeting.
If you have any questions, please contact me weekdays between 8 am
and 1 pm.
Sincerely,
JOINT POWERS BOARD
Q1Vr--O~'i\\. 4-J~
Donna M. Kipka
Secretary
Enclosure
JOINT POWERS BOARD
October 24, 1994
Frankfort Town Hall
7:30 PM
BOARD MEMBERS PRESENT: Dixon, Barthel, Silbernick, Bruner,
Schendel, G. Vetsch, J. Vetsch, Potter
BOARD MEMBERS ABSENT:
Chairman G. Vetsch called the meeting to order at 7:30 pm.
A motion to approve the agenda with the addition of Clayton
Construction under new business was made by Bruner, seconded by
Barthel. All present voted aye.
The minutes of the September 26, 1994 meeting were approved
on a motion with the following correction on page 4 paragraph 6
loans from instead of loans to by Potter, seconded by Dixon. All
present voted aye.
Silbernick in at 7:37 pm.
A motion to approve the September financial statements with
the following correction on page 3 under Tower expenses total of
$3,080.37 instead of $3,874.24 was made by Bruner, seconded by
Barthel. All present voted aye.
A motion to approve the payment of the October bills as
presented was made by Potter, seconded by Schendel. All present
voted aye.
Chuck Dwinnel requested that the Board allow him to leave the
curbstop in the driveway at 5238 Lansing Circle NEj Albertville.
The Board discussed the letter from Clayton Construction
Company dated 9-23-94 in regards to Chuck Dwinnel's request, the
policy and reasons for the policy.
A motion to give Chuck Dwinnel his option of moving the
curbstop out of the driveway or sending a signed letter releasing
the Board of any liability in the costs of repairing the driveway
if a leak occurs (to be reviewed by the Board's attorney and
recorded at the Wright County Courthouse) at the homeowner's
expenses was made by Bruner, seconded by Silbernick. All present
voted aye with Potter voting opposing the motion.
Bob Polston stated that the spring flushing is complete and
the only places where rusty water calls are coming from is homes
located on deadends.
Bob Polston stated that there is a number of valves
having been fixing. Bob stated that the St. Michael water
is drained and will be draining the Albertville tower next
its ready to be taken down. Bob stated that the standpipe in
they
tower
when
JPB October 24, 1994 Minutes
PAGE 2
Frankfort will cause some problems since there is one user
there. The user will have water while draining the standpipe, but
when the standpipe starts to empty the pressure will be reduced
and eventually be out of water for approximately 1/2 hour to an
hour. Bob stated that the water will be drained on to 15th Street
which is blacktopped to minimize any erosions.
Bob Polston stated that the backup power supply and pressure
transmitter is in stock.
The Board questioned the low pressure when fighting a fire at
Fehn's. Brian Miller stated that if they were taking water from 5
mains in a small location this would cause the low pressure.
Donna clarified the insurance question of a lightning strike.
The insurance company would pay a claim if found to be a direct
hit, but not if it went through a power line.
Brian Miller discussed the Addendum #2 to the JPB Standard
Specifications regarding PVC watermain and Fire hydrants.
The Board directed Brian to delete the following from the
addendum under PVC watermain: The Joint Powers Board shall be
given the opportunity to fund the difference between PVC and DIP.
Donna stated that three of the office windows have a build up
of condensation between the panes. Donna stated that she has been
in contact with Steve from Wright Lumber and the windows may not
be under warranty since it used to be 5 year warranty, but changed
to 10 year warranty a few years back.
Donna stated that Dean Grachek should be $217.64 on the list
of delinquent water bills and the grand total should be $11,495.45
which is being sent to Wright County to be placed on the tax
rolls.
Donna discussed the electronic transfer of funds to pay for
the 1992 Bond Payment instead of writing a check twice a year and
paying approximately $200.00 registrar fees each time.
The Board agreed to opt for the electronic transfer of funds
for the 1992 Bond Payment.
A motion to opt for Plan C of the Cathodic Protection
Services Agreement at an annual cost of $305.00 was made by
Bruner, seconded by Dixon. All present voted aye.
Donna explained that the Board's attorney recommended a few
changes to make the Consulting Engineer Agreement more specific
and John DuBois agreed to the recommended changes.
JPB October 24, 1994 Minutes
PAGE 3
The Board discussed the Repair and Replacement Policy and
Amendment and the letter dated October 19, 1994 from Hoff, Barry
and Kuderer. The Board agreed that a decision needs to be made on
either the city owning and taking responsibility of the watermains
or Joint Powers Board owning and taking responsibility of the
watermains. The Board, also, discussed the issues of requiring
larger lines to service another community, looping the watermains,
and inaccessible property ( under freeways, rivers, etc).
Albertville had concerns regarding figures for present value
of the watermains, cost of repairs and replacements, monies needed
to be set aside for repairs and replacements and a capital
improvement plan before making a decision on ownership.
Brian Miller stated that an evaluation of the whole system
could have an approximate cost of $5,000 to $10,000.
A motion to authorize Brian Miller to do an evaluation study
and report of the whole Joint Powers system (new values based on
depreciation, capital improvements, inventory of the lines, value
of the system and cost of depreciation) at a $10,000.00 limit
which could include the new software as recommended by Brian
Miller was made by Dixon, seconded by Potter. All present voted
aye with G. Vetsch opposing the motion.
J. Vetsch stated that the concrete apron was cracked by the
new tower.
A motion to release the $500.00 retained for
project upon Brian Miller's final inspection was made
seconded by Potter. All present voted aye.
the
by
Tower
Dixon,
Donna stated that she recommends sending a letter to Omann
Bros. addressing the possibility of a United Telephone bill being
sent for the repair of cutting the telephone line up to the new
tower and that proof of payment or proof of no bill being sent by
United Telephone prior to releasing payment for the driveway work.
Bob Polston stated that the telephone bill reflects charges
for telemetering lines from the towers to the pumphouse and those
costs should be taken off for the Albertville and St. Michael
towers and the Frankfort standpipe.
The Board directed Donna to contact the telephone company
regarding the telemetering charges for the towers and standpipe.
Brian Miller stated that LaTour Construction disagreed with
Brian's proposals on the watermain extension project and discussed
his letter dated October 21, 1994 to LaTour Construction regarding
the seeding and sodding and concrete driveway aprons.
JPB October 24, 1994 Minutes
PAGE 4
Brian Miller stated that his is waiting for
paperwork on the pumphouse improvements before closing
with a $200.00 being retained.
the final
this out
Brian stated that the contracts have been executed for the
Tower Removal Project and that Kangas Tank stated that the steel
would be taken down first and then the buildings before the end of
the year. However, anything underground and restoration would not
occur until spring.
The Board directed Donna to send a letter to
Albertville and the City of St. Michael requesting a
termination of the Tower leases in regards to the 6
period for taking the towers and buildings down.
the City of
waiver on the
month time
A motion to repay the $57,500.00 loans from each community
out of the tower account after all items have been completed and
deducted was made by Potter, seconded by Schendel. All present
voted aye.
The Board agreed to deny Mrs. Harrell Wood's request to
credit her account $25.00 due to rusty water.
Brian Miller stated that three valves still need to be tied
off in regards to Barthel Commercial Park's as-builts before
approval can be given.
Brian Miller discussed the October 10, 1994 letter from
Meyer-Rohlin regarding Masonry Center Addition. Brian recommended
the following to be the minimum work required to verify the
quality of work completed on the watermain that was not inspected:
1. Each fitting and fire hydrant barrel shall be exposed to
view the polywrapping and pipe bedding
2. Compaction testing shall be done at 2 feet, 4 feet, and 6
feet above the watermain at three locations selected by the JPB
engineer.
3. After the excavations are backfilled, the trace wire
shall be tested for continuity and the uninspected main shall be
hydrostatically tested.
The Board agreed to go with Brian Miller's recommendations in
regards to the uninspected watermain in Masonry Center Addition
and if any of the examinations fail then the watermain shall be
completely dug up.
The Board discussed the settlement problem at 100 Ash Avenue
East; St. Michael (Wayne Duerr' property) since May of 1994 when
the curbs top was put in and the hole approximately 5 feet in from
the curbstop.
JPB October 24, 1994 Minutes
PAGE 5
Bob Polston stated that he took a water sample on October 10,
1994 and it test bacteriologically safe.
Brian Miller stated that there might be a cavity
running into the sanitary sewer and recommends that the
St. Michael may want to check into it.
that
City
is
of
The Board denied Ted Hagen's request to pay for any
installation of the pressure reducing valves in the Preserve I
addition and pay for the pressure reducing valves for properties
connected after June 7, 1994 (tower went on line). The Board,
also, agreed that no hook-ons, inspections, or meters would be
permitted on any other properties in the Preserve I or II until
this matter is taken care of.
A motion to adjourn was made by Potter, seconded by Barthel.
All present voted aye.
The meeting was adjourned at 10:17 pm.
Respectively Submitted,
Donna Ripka, Secretary