2012-11-19 CC Packet
City of Albertville Council Agenda
Monday, November 19, 2012
City Council Chambers
7:00 PM
PUBLIC COMMENTS -The City of Albertville welcomes and encourages public input on issues listed on the agenda or of general community
interest. Citizens wishing to address the Council regarding specific agenda items, other than public hearings are invited to do so under Public
Forum and are asked to fill out a “Request to Speak Card”. Presentations are limited to five (5) minutes.
M:\Public Data\City Council\Council Agendas\2012 Agendas\11 19 2012 CC Agenda.doc
Meeting Date: November 19, 2012
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE – ROLL CALL
3. RECOGNITIONS – PRESENTATIONS – INTRODUCTIONS
4. CITIZENS OPEN FORUM – (time reserved 5 minutes)
5. AMENDMENTS TO THE AGENDA
6. CONSENT AGENDA
All items under the Consent Agenda are considered to be routine by the City staff and will
be enacted by one motion. In the event an item is pulled it will be discussed in the order it
is listed on the Consent agenda following the approval of the remaining Consent items.
These items will be approved by a separate motion.
A. Accept the November 7, 2012 regular City Council meeting minutes as presented (pgs
4-10)
B. Accept the November 13, 2012 Canvassing Board meeting minutes as presented (pgs
11-12)
C. Authorize the Monday, October 15, 2012 payment of claims that includes electronic
payments 1521 EFT - 1539 EFT and check numbers 31491 to 31527 as presented (pgs
13-19)
D. Accept STMA Ice Arena Board meeting minutes of November 13, 2012 (pgs 20-21)
7. PUBLIC HEARINGS - None
8. DEPARTMENT BUSINESS
A. City Clerk
1). Canvass Nov. 6, 2012 General Election Recount Results (pgs 22-30)
(Motion to Adopt Resolution 2012-049 Certifying Recount Results of the
November 6, 2012 General Election.)
Agenda Page 1
City of Albertville Council Agenda
Monday, November 19, 2012 Page 2 of 3
M:\Public Data\City Council\Council Agendas\2012 Agendas\11 19 2012 CC Agenda.doc
Meeting Date: November 19, 2012
B. Finance
1). Approve 2012 Certification of Uncollected Utility Bills – Additions (pgs 31-
34)
(Approve Resolution No. 2012-049 entitled a Resolution Certifying the 2012
Uncollected Utility Bills to Wright County for Collection with Real Estate
Taxes.)
2). 1986 Assessment on Parcels Related to 5491 Main Ave NE (pgs 35-42)
C. Legal
1). Shut of Ordinance (pgs 43-46)
(Motion to Adopt Ordinance No. 2012-003 entitled an Ordinance Establishing a
Fee for Notice of Shutoff of Water Service.
2). Attorney Report (pg 47)
D. Public Works Director/City Engineer
1). Jet-Vac Sewer Truck Purchase (pgs 48-50)
(Motion to Authorize the purchase of a combination jet-vac sewer truck in the
amount not-to-exceed $330,000.)
2). I-94 Update (pg 51 )
E. Administration
F. Planning/Zoning
G. City Council
9. ANNOUNCEMENTS and/or UPCOMING MEETINGS
November 22 Thanksgiving, City Offices Closed
November 26 Joint Powers Water Board, 6:30 p.m.
December 3 Truth in Taxation Hearing, 6:00 p.m.
City Council, 7:00 p.m.
December 10 STMA Ice Arena Board, 6:00 p.m.
December 11 Planning and Zoning Commission, 7:00 p.m.
December 17 City Council Meeting, 7:00 p.m.
Agenda Page 2
City of Albertville Council Agenda
Monday, November 19, 2012 Page 3 of 3
M:\Public Data\City Council\Council Agendas\2012 Agendas\11 19 2012 CC Agenda.doc
Meeting Date: November 19, 2012
November-12
December-12
Su M Tu W Th F Sa
Su M Tu W Th F Sa
1 2 3
1
4 5 Ele 6 CC7 8 9 10
2 CC3 4 5 6 7 8
11 H 12 PZ/Ice13 14 15 16 17
9 Ice10 PZ11 12 13 14 15
18 CC19 20 21 H 22 23 24
16 CC17 18 19 20 21 22
25
JP
26 27 28 LF29 30
23 JP 24 H25 26 27 28 29
30 31
10. ADJOURNMENT
Agenda Page 3
ALBERTVILLE CITY COUNCIL
TUESDAY, November 7, 2012
DRAFT MINUTES
ALBERTVILLE CITY HALL 7:00 PM
1. CALL TO ORDER – PLEDGE OF ALLEGIANCE
Deputy Mayor Vetsch called the regular City Council meeting to order at 7:02 p.m.
2. ROLL CALL
Present: Council members Jillian Hendrickson, Larry Sorensen, John Vetsch and Dan Wagner.
Mayor Mark Meehan arrived at 7:05 p.m.
Absent: None.
Others Present: Interim City Administrator Robert Thistle, Finance Director Tina Lannes, City
Engineer/Public Works Director Adam Nafstad, City Clerk Kimberly Olson, Fire Chief Tate
Mills, City Planner Alan Brixius, City Attorney Michael Couri, Rob Olson, Rita and Tom Fay,
and Samara Postuma.
3. RECOGNITIONS, PRESENTATIONS AND INTRODUCTIONS - None
4. CITIZENS OPEN FORUM
There was no one present to speak.
5. APPROVAL OF THE AGENDA
Olson added an election update to the agenda.
Motioned by Hendrickson, seconded by Sorensen, to approve the amended agenda. Ayes:
Vetsch, Hendrickson, Sorensen, and Wagner. Nays: None. Absent: Meehan. MOTION
DECLARED CARRIED.
Agenda Page 4
City of Albertville Page 2 of 7
City Council Minutes
November 7, 2012
6. CONSENT AGENDA
All items under the Consent Agenda are considered to be routine by City Staff and will be
enacted by one motion. In the event an item is pulled, it will be discussed in the order it is listed
on the Consent Agenda following the approval of the remaining Consent items. These items will
be approved by a separate motion.
A. Accept the October 15, 2012 regular City Council meeting minutes as presented
B. Accept the October 15, 2012 workshop City Council meeting minutes as presented
C. Authorize the Monday, October 15, 2012 payment of claims that includes electronic
payments 1497 EFT - 1510 EFT and check numbers 31440 to 31488 as presented
D. Approve I-94 Project Payment to Eureka Construction for $695,624.70
E. Approve Closure of City Offices at Noon on Christmas Eve, Monday, December 24,
2012
F. Approve Release of Claims Agreement between the City of Albertville and Larry
Kruse
Motioned by Sorensen, seconded by Hendrickson, to accept the consent agenda. Ayes: Vetsch,
Hendrickson, Sorensen, and Wagner. Nays: None. Absent: Meehan. MOTION DECLARED
CARRIED.
7. PUBLIC HEARINGS - None
8. DEPARTMENT BUSINESS
A. Finance
1). Issuance and Sale of General Obligation Sewer Revenue Crossover
Refunding Bonds, 2013A $2,510,000
Paul Donna from Northland Securities was present at the meeting. Donna
reported that municipal interest rates are at historically low levels once again
and locking in low fixed rates in advance of the call date will significantly
reduce the City’s future interest costs. They are not extending or shortening the
debt. They would replace the old interest rates of the 2005A bonds with new
rates. The savings would roughly be $190,000. They would take proposals in
mid December and bring them forward at the December 17, 2012 Council
meeting.
Motioned by Vetsch, seconded by Sorensen, to adopt Resolution No. 2012-044
entitled a Resolution approving the issuance and sale of General Obligation
Sewer Revenue Crossover Refunding Bonds, Series 2013A. Ayes: Meehan,
Agenda Page 5
City of Albertville Page 3 of 7
City Council Minutes
November 7, 2012
Hendrickson, Sorensen, Vetsch and Wagner. Nays: None. Absent: None.
MOTION DECLARED CARRIED.
2). Delinquent Utility and Account Assessments
Lannes reported it is that time of year again to assess for delinquent utility and
invoicing accounts.
Meehan opened the floor to the public for comment.
No one was present to speak.
Meehan closed the floor for comment.
Lannes reported that delinquent accounts can pay off their balance until
November 15, but after that date they will be certified to Wright County.
Motioned by Sorensen, seconded by Hendrickson, to approve Resolution No.
2012-045 entitled a Resolution Certifying the 2012 Uncollected Utility Bills
and invoices to Wright County for Collection with Real Estate Taxes. Ayes:
Meehan, Hendrickson, Sorensen, Vetsch and Wagner. Nays: None. Absent:
None. MOTION DECLARED CARRIED.
3). Recycling Update
Lannes reported that 83-90% of the households are recycling. She stated they
were in the 90th percentile last year but have averaged about 82% this year. This
is due to the peaks and valleys around the holiday season.
B. Administration
1). Addition of Three (3) Reserve Firefighters
Chief Mills reported they are seeking an additional three (3) reserve firefighters
for the department. He stated that they have lost firefighters to other job
openings in other communities and it has been difficult to keep the positions
filled. He stated that a committee met to address the issue and they came up
with a reserve firefighter program. It entails bringing up to three (3) people on
board as reserves. They would not be paid but would be trained to the level
needed to respond to fires and be covered by the City’s insurance. They would
be required to sign a volunteer form the City Attorney has drawn up. Should an
opening occur for a paid on call firefighter position, the department could
choose from the reserves a replacement that is ready immediately to fill the
position. It would not be based on seniority, but on performance.
Agenda Page 6
City of Albertville Page 4 of 7
City Council Minutes
November 7, 2012
Mills stated that they have the equipment, gear and housing for the reserves.
The only cost would be training and they have been fortunate to have their
training costs reimbursed by the State and he expects that to continue in 2013.
Meehan inquired if they would receive firefighter retirement benefits. Mills
replied they would not unless they were brought on as a paid on call firefighter.
Motioned by Hendrickson, seconded by Sorensen, to authorize the Albertville
Fire Chief to hire and maintain on staff three (3) reserve firefighters as
volunteers and to make one or more of these firefighters employed firefighters
as vacancies in the force occur. Ayes: Meehan, Hendrickson, Sorensen,
Vetsch and Wagner. Nays: None. Absent: None. MOTION DECLARED
CARRIED.
C. Planning/Zoning
1). Lions Club Caboose Donation Request
Nafstad reported that the Lions Club is seeking approval to find a caboose,
renovate it and place it in Central Park. There is a resolution before the Council
to authorize the Lions Club to move forward with securing a caboose.
Motioned by Sorensen, seconded by Hendrickson, to adopt Resolution 2012-
046 approving a request by the Lions Club to place a donated caboose in
Central Park. Ayes: Meehan, Hendrickson, Sorensen, Vetsch and Wagner.
Nays: None. Absent: None. MOTION DECLARED CARRIED.
D. Legal
1). I-94 Project Assessment Deferral
Couri reported he had drafted a settlement agreement between the City and
RJ&S Investments of Albertville for an assessment deferral for a property
assessed for the I-94 project. RJ&S Investments owns the property where the
beneficial property owner is in her late 90’s. Should the property remain in the
occupant’s name, she would have qualified for an assessment deferral under
State Law. However, the property was transferred to RJ&S Investments for
estate planning purposes. RJ&S submitted an objection to the assessment and
Council directed staff to work on a solution.
Couri reported the settlement would defer the assessment payments for the
earlier of 1) 10 years, 2) until the passing of Mrs. Kasper or 3) until the property
is sold or transferred. The interest would continue to accrue during the deferral
period, but would not be paid until the expiration period. Once the deferral
ends, the assessment would be spread over 10 years. The agreement will not
have an impact on the City in terms of dollars, but it means that the City will put
Agenda Page 7
City of Albertville Page 5 of 7
City Council Minutes
November 7, 2012
more money up front for the bond payment while gaining more in interest on the
back end of the agreement.
Sorensen stated this appears to be a good outcome to the concerns expressed by
RJ&S Investments.
Couri stated they could also prepay the assessment if they wish.
Motioned by Sorensen, seconded by Hendrickson, to approve the Settlement of
Special Assessment Objection with RJ&S Investments of Albertville. Ayes:
Meehan, Hendrickson, Sorensen, Vetsch and Wagner. Nays: None. Absent:
None. MOTION DECLARED CARRIED.
2). Approve 152 Club Assessment Deferral
Couri reported the City recently closed on a $10,500 Revolving Fund loan to the
152 Club to cover the costs of installing sprinklers in a building addition to the
establishment. This was an acceptable use of Revolving Fund dollars under the
City’s policy. Instead of putting a second mortgage on the property, the owner
agreed to have the loan set up as a special assessment while they make payments
on the loan. They have set a payment arrangement where monthly payments
would be drawn electronically and if payments are not made, the City can make
the assessment active.
Couri felt this was a fairly efficient arrangement for both parties. He stated the
152 Club is in agreement with the arrangement and their intent is never to have
the assessment become active. Vetsch asked how soon the assessment would be
activated if a payment is late. Couri reported that would be up to the City’s
discretion and it is not outlined in the agreement. The City would be required to
notify them of any default and he hoped that staff would be able to communicate
with the property owner if and when a payment is missed. He stated that
because the assessment will be levied, the City’s security is in place.
Motioned by Sorensen, seconded by Hendrickson, to approve Resolution 2012-
047 related to the Revolving Loan to the 152 Club. Ayes: Meehan,
Hendrickson, Sorensen, Vetsch and Wagner. Nays: None. Absent: None.
MOTION DECLARED CARRIED.
E. Public Works Director/City Engineer
1). I-94 Assessments/City Parcels
Nafstad reported on the four (4) City owned parcels that are part of the I-94
assessment process. He stated three (3) are owned by the City and one by STMA
School District. They must be assessed just as the other properties are assessed.
The amount is $18,716 and staff’s recommendation is to pay the assessments up
Agenda Page 8
City of Albertville Page 6 of 7
City Council Minutes
November 7, 2012
front and not have them certified to the County. They will use project funds to
make payment to the County. He stated it is budget neutral to do so. The STMA
School District parcel is technically in the ice arena’s parcel and it will be easier
to pay off the $414 assessment than to work it through all entities involved with
the parcel.
F. City Council - None
G. City Clerk
1). Election Update
Olson updated the Council on the statistics from Election Day. She reported they
had 3,849 registered voters as of 7:00 a.m. on Election Day and had 3,447 ballots
cast at the polls including 743 new registrations. She reported the absentee
precinct had 267 accepted absentee ballots cast. The overall voter turnout for the
election was about 89%.
Meehan congratulated Hendrickson on her election to the Mayor’s seat.
Couri reviewed the process for filling Hendrickson’s Council seat at the
beginning of the year once she is sworn in as Mayor. He stated the Council
would need a motion or resolution declaring a vacancy on the Council and State
Statute allows an appointment to the vacancy by the majority vote of the Council.
If there were a tie vote, the Mayor would make the decision.
Couri explained the second and third place candidates for the two open Council
Member seats have a one vote difference. With such a small difference some
assume it is an automatic recount, but that is not the case for municipal elections.
However, a candidate can request a recount of right. If the vote difference is less
than half of one percent of the total votes, the cost is the City’s responsibility and
that would be the case here. The City Council serves as the Canvassing Board
and once the Board certifies the results of the election, any candidate can submit
a written request for a recount. The City Clerk would provide notice of the
recount and conduct the recount. The Canvassing Board would then meet again
to canvass the results of the recount.
Sorensen felt the canvassing was to put the final stamp of approval on the
elections results and the process seems a bit backward to him. Couri replied that
even though a recount will most likely be requested, the canvass meeting is to
certify the ballots were counted according to statute and there was nothing
irregular in the tabulation of the ballots. He stated that during the recount,
candidates may challenge ballots to be disqualified. Those ballots will come
back to the Canvassing Board to review and declare whether or not to count the
votes.
Agenda Page 9
City of Albertville Page 7 of 7
City Council Minutes
November 7, 2012
Sorensen asked since he will be the one requesting the recount, if an e-mail is
sufficient notice. Couri replied that he, as well as the Secretary of State’s
Office, would recommend a traditional, written letter requesting the recount.
Hendrickson stated that she thought the cost for the recount would be minimal.
Lannes reported they would need to pay the hourly rate for election judges and
felt the cost would be under $500.
Vetsch felt that recounts seemed to take place more quickly than the process
outlined this evening. Couri replied they cannot begin a recount before the first
canvass board meeting and that must occur three (3) to ten (10) days after the
election. A candidate also has up to seven (7) days after the canvass meeting to
request a recount.
9. ANNOUNCEMENTS and/or UPCOMING MEETINGS
November 12 Veteran’s Day, City Offices Closed
November 13 Ice Arena Board Meeting, 6:00 p.m.
City Council Special Mtg. to Canvass Election Results, 6:30 p.m.
10. ADJOURN MEETING
Motioned by Hendrickson, seconded by Sorensen, to adjourn the meeting at 7:41 p.m.
Ayes: Meehan, Hendrickson, Sorensen, Vetsch and Wagner. Nays: None. Absent:
None. MOTION DECLARED CARRIED.
Respectfully submitted,
___________________________________
Kimberly A. Olson, City Clerk
Agenda Page 10
M:\Public Data\City Council\Council Minutes\2012 Minutes\City Council\M 11 13 2012 Canvassing Board.doc
ALBERTVILLE CANVASSING BOARD
TUESDAY, November 13, 2012
DRAFT MINUTES
ALBERTVILLE CITY HALL 6:35 P.M.
CALL TO ORDER
Vetsch called the meeting to order at 6:35 p.m.
ROLL CALL
Present: Council members Jillian Hendrickson, Larry Sorensen, and John Vetsch
Absent: Mayor Mark Meehan and Council member Dan Wagner
Others Present: Interim City Administrator Robert Thistle, Finance Director Tina Lannes,
Public Works Director/City Engineer Adam Nafstad, City Clerk Kimberly Olson and Mark
Barthel
CANVASS ELECTION RESULTS
Olson stated the purpose of the meeting was to confirm the results of the election and that there
were no irregularities in the tabulation of the ballots. She stated there is a resolution before
Council to certify the election results, The results from the election declare JillianHendrickson
for Mayor and John Vetsch and Mark Barthel for Council member. There is one vote difference
between Mark Barthel and Larry Sorensen for the Council member seat. It is anticipated they
will receive a request for a recount.
Sorensen had a few grammatical corrections to the staff report and resolution. Olson stated the
resolution would be corrected before signing of the document.
Vetsch questioned the write in votes and Olson replied the originals are available for review.
Motioned by Hendrickson, seconded by Sorensen, to adopt Resolution 2012-048 Certifying the
Results of the November 6, 2012 General Election. Ayes: Vetsch, Hendrickson and Sorensen.
Nays: None. Absent: Meehan and Wagner. MOTION DECLARED CARRIED.
Agenda Page 11
City of Albertville Page 2 of 2
Canvassing Board Meeting
November 13, 2012
M:\Public Data\City Council\Council Minutes\2012 Minutes\City Council\M 11 13 2012 Canvassing Board.doc
Vetsch asked when a letter requesting the recount can be given. Olson replied anytime after the
adjournment of the meeting.
Olson reported that she has secured a room at the Wright County Offices, Room 120 A, in which
to conduct the recount on Thursday, November 15, 2012. The room is available for the entire
day and a team of election judges will be on hand to sort and count the ballots. If ballots are
challenged at the recount, those will come to the Canvassing Board to review and make a
decision on. Speaking with the City Attorney, he felt the City Council could act as the
Canvassing Board at their regular Council meeting on November 19, and certify the results of the
recount. Olson stated that when reviewing the challenged ballots, Sorensen would need to
abstain from voting on those individual ballots.
Sorensen questioned if the challenge ballots would only come to Council if they determined the
race. Olson replied that all challenged ballots would be given to the Council to review.
Candidates may challenge any ballot and the recount official, being the City Clerk, can
determine the voter’s intent on the ballot. If the candidate(s) disagree with that determination,
they would proceed with challenging the ballot and it would be labeled, numbered, and the
reason for the challenge given. Those ballots would have one last opportunity to be withdrawn
and if not, they would proceed to the Canvassing Board for their determination on the votes cast.
Olson stated the ballot counters are tested for accuracy and any discrepancies in vote totals come
not from the tabulator but usually from voters incorrectly marking their ballots. She explained
several ways in which a ballot counter cannot read marks and those are what will be caught at the
recount. She explained how to determine voter intent and stated that she will have manuals and
state statutes guiding the rules of voter intent at the recount.
Olson stated the recount is open to the public and the door must be kept open. The process is
intended to be as transparent as possible.
Sorensen stated that he plans on viewing each ballot and Olson replied they will take as much
time as needed to complete the recount.
ADJOURNMENT
Motioned by Sorensen, seconded by Hendrickson, to adjourn the meeting at 6:50 p.m. Ayes:
Vetsch, Hendrickson and Sorensen. Nays: None. Absent: Meehan and Wagner. MOTION
DECLARED CARRIED.
Respectfully submitted,
____________________________________
Kimberly A. Olson, City Clerk
Agenda Page 12
Mayor and Council Request for Action
M:\Public Data\Requests for Council Actions (RCA)\2012\11 19 2012 Finance Bills Report (RCA).doc
November 1, 2012
SUBJECT: CONSENT (Finance) – PAYMENT OF BILLS
RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the
following:
MOTION: Authorize the Monday, November 19, 2012 payment of the claims that includes
check numbers 1521 EFT – 1539 EFT and checks numbered 31491 to 31527 as presented
except the bills specifically pulled, which are passed by separate motion.
BACKGROUND: The City processes claims on a semi-monthly basis. The bills are approved
through their respective departments and administration and passed onto the City Council for
approval.
KEY ISSUES:
Account codes starting with 810 are STMA Arena Expenses/Vendors (bolded)
Check No. 1533E SimplexGrinnel – annual payment for monitoring services for City Hall
Check No. 31518 Organizational Innovation – Payment for career transition program for
Mrs. Miller as per the separation agreement.
POLICY/PRACTICES CONSIDERATIONS: It is the City’s policy to review and approve
payables on a semi-monthly basis.
FINANCIAL CONSIDERATIONS: City staff has reviewed and recommends approval of
payments presented.
LEGAL CONSIDERATIONS: The Mayor and Council have the authority to approve all bills
pursuant to Minnesota State Law, which requires all bills to be paid in a timely manner,
generally within 30 days unless one party determines to dispute the billing.
Department/Responsible Person: Finance/Tina Lannes, Finance Director
Reviewed by: RDT
Attachments: Check Register Detail
Agenda Page 13
Mayor and Council Request for Action – November 19, 2012
Finance – Payment of Claims Page 2 of 7
M:\Public Data\Requests for Council Actions (RCA)\2012\11 19 2012 Finance Bills Report (RCA).doc
Check Detail Register
November 2012
Check Amt Invoice Comment
10100 Premier Bank
Paid Chk# 001521E 11/14/2012 CTM SERVICES, INC E 810-00000-404 Repair/Maint - Machinery/Equip $2,868.70 2478 STMA Arena Wash Water System service, Snow Bin lid Cylinders, fuel E 810-00000-404 Repair/Maint - Machinery/Equip $947.90 2478 STMA Arena 1 seat w/ safety switch Total CTM SERVICES, INC $3,816.60
Paid Chk# 001522E 11/14/2012 FERRELLGAS E 810-00000-212 Motor Fuels $78.54 1072772300 STMA Arena fuel E 810-00000-212 Motor Fuels $95.64 1072969815 STMA Aena fuel Total FERRELLGAS $174.18
Paid Chk# 001523E 11/14/2012 MVTL LABORATORIES, INC E 601-49450-218 Testing Expenses $113.40 1212534 Chemical Testing 10/31/12 Total MVTL LABORATORIES, INC $113.40
Paid Chk# 001524E 11/14/2012 S & T OFFICE PRODUCTS E 101-41910-200 Office Supplies (GENERAL) $148.36 01PL4348 Laminating Pouches 5 ML & 3 ML Total S & T OFFICE PRODUCTS $148.36
Paid Chk# 001525E 11/14/2012 WATSON COMPANY E 810-00000-252 Food/Consessions For Resale $192.77 819576 STMA Arena Concessions chips,
Total WATSON COMPANY $192.77
Paid Chk# 001526E 11/14/2012 WRIGHT COUNTY SHERIFFS PATROL E 101-42110-307 Police Contract Fees $43,737.00 Patrol-12-11 Sheriff Patrol Billing for the Month of Total WRIGHT COUNTY SHERIFFS $43,737.00
Paid Chk# 001527E 11/14/2012 WRIGHT-HENNEPIN COOP ELECTRIC E 810-00000-381 Electric Utilities $29.87 Arena STMA Arena Fire Panel Monitoring Total WRIGHT-HENNEPIN COOP $29.87
Paid Chk# 001528E 11/14/2012 S & T OFFICE PRODUCTS E 101-41910-200 Office Supplies (GENERAL) $44.86 01PL8881 Labels, Envelopes 9 x 12 E 101-41400-200 Office Supplies (GENERAL) $19.58 01PL8881 Electon - Labels E 101-41910-200 Office Supplies (GENERAL) $12.81 01PL8987 Labels E 101-41910-200 Office Supplies (GENERAL) $2.97 01PL9702 Reinforcements E 101-41400-200 Office Supplies (GENERAL) $74.22 01PL9702 Election supplies - Clipboards, pens, Total S & T OFFICE PRODUCTS $154.44
Paid Chk# 001529E 11/14/2012 EMERGENCY APPARATUS MNTC E 101-42000-404 Repair/Maint - Machinery/Equip $264.63 64289 FD Ladder 11 Jumper Block removed E 101-42000-404 Repair/Maint - Machinery/Equip $561.18 64760 FD Engine 11 nut, bolt, solenoid Total EMERGENCY APPARATUS MNTC $825.81
Paid Chk# 001530E 11/14/2012 CITY OF ST. MICHAEL (NEW) E 601-49450-300 Professional Srvs (GENERAL) $2,481.41 10292012-1 Vactor Rental 10/18/11, 10/25/11 E 468-49000-303 Engineering Fees $12,252.50 11092012-1 I-94 October 12 Senior Tech 188.5 Total CITY OF ST. MICHAEL (NEW) $14,733.91
Paid Chk# 001531E 11/14/2012 JACKS OIL DIST., INC. E 101-43100-212 Motor Fuels $1,589.32 43074 fuel
Total JACKS OIL DIST., INC. $1,589.32
Agenda Page 14
Mayor and Council Request for Action – November 19, 2012
Finance – Payment of Claims Page 3 of 7
M:\Public Data\Requests for Council Actions (RCA)\2012\11 19 2012 Finance Bills Report (RCA).doc
Check Amt Invoice Comment
Paid Chk# 001532E 11/14/2012 N. A. C. E 101-41910-306 Planning Fees $2,112.11 20502 General, review packet, development Vinge, mt w/Adam, youth hockey, E 101-41910-306 Planning Fees $55.00 20502 Wiesner Memorial E 101-41910-306 Planning Fees $950.97 20502 Code Enforcement E 101-41910-306 Planning Fees $500.00 20503 Meetings E 101-41910-306 Planning Fees $146.85 20504 Central Park Master Plan Total N. A. C. $3,764.93
Paid Chk# 001533E 11/14/2012 SIMPLEXGRINNELL E 101-41940-405 Repair/Maint - Buildings $484.14 75697986 CH Intrusion Monitoring E 101-41940-405 Repair/Maint - Buildings $517.28 75697987 CH alarm & Detection Monitoring Total SIMPLEXGRINNELL $1,001.42
Paid Chk# 001534E 11/14/2012 SHRED RIGHT-A ROHN INDUSTRIES E 101-41400-300 Professional Srvs (GENERAL) $31.20 135682 Document Destruction 10/22/12 Total SHRED RIGHT-A ROHN INDUSTRIES $31.20
Paid Chk# 001535E 11/14/2012 COMDATA E 101-42000-212 Motor Fuels $272.11 XS29510012012 FD fuel 9/1/12 - 9/30/12 E 101-42000-212 Motor Fuels $697.81 XS29511012012 FD fuel 10/1/12 - 10/31/12 Total COMDATA $969.92
Paid Chk# 001536E 11/14/2012 GOPHER STATE ONE-CALL E 602-49400-209 Locates $62.45 52331 Locate tickets E 601-49450-209 Locates $62.45 52331 Locate tickets Total GOPHER STATE ONE-CALL $124.90
Paid Chk# 001537E 11/14/2012 BOLTON & MENK, INC E 468-49000-300 Professional Srvs (GENERAL) $23,042.50 0151507 WB I-94 9/1/12 - 9/28/12 Total BOLTON & MENK, INC $23,042.50
Paid Chk# 001538E 11/14/2012 WRIGHT-HENNEPIN COOP ELECTRIC E 101-45100-381 Electric Utilities $255.29 October 2012 Parks E 468-49000-300 Professional Srvs (GENERAL) $416.81 October 2012 I-94 / Cty Rd 19 Construction E 101-43100-381 Electric Utilities $573.80 October 2012 Lights E 601-49450-381 Electric Utilities $84.91 October 2012 Lift Stations Total WRIGHT-HENNEPIN COOP $1,330.81
Paid Chk# 001539E 11/14/2012 COURI & RUPPE, P.L.L.P. R 101-00000-36200 Donations ($100.00) November Cerdit per Mike for AV Room E 468-49000-304 Legal Fees $308.50 November I-94 ramps E 101-41600-304 Legal Fees $85.00 November Parkside Commercial - letter of credit E 101-41600-304 Legal Fees $4,725.00 November General: draft old CH lease, St. Mich Personnel review BM, atd mtgs, fire Total COURI & RUPPE, P.L.L.P. $5,018.50
Paid Chk# 031491 11/19/2012 ALL STAR CHEMICAL CORP E 101-42000-587 Capital - Tools $264.78 19875 FD 6 Orange Squirt Concentrate Total ALL STAR CHEMICAL CORP $264.78
Paid Chk# 031492 11/19/2012 ALLIED WASTE
E 605-43200-308 Recycling Contract Fee $6,389.79 0899-002159500 Recycling Service 10/01/12 - Total ALLIED WASTE $6,389.79
Paid Chk# 031493 11/19/2012 AMERICAN SUPPLY GROUP INC. E 810-00000-405 Repair/Maint - Buildings $250.56 29688 STMA Arena bath tissue, screens Total AMERICAN SUPPLY GROUP INC. $250.56
Paid Chk# 031494 11/19/2012 APPROVED EQUAL CO E 101-41940-405 Repair/Maint - Buildings $151.00 11272 CH Temperature controls service call Total APPROVED EQUAL CO $151.00
Agenda Page 15
Mayor and Council Request for Action – November 19, 2012
Finance – Payment of Claims Page 4 of 7
M:\Public Data\Requests for Council Actions (RCA)\2012\11 19 2012 Finance Bills Report (RCA).doc
Check Amt Invoice Comment
Paid Chk# 031495 11/19/2012 ARAMARK UNIFORM SERVICES
E 810-00000-405 Repair/Maint - Buildings $10.69 629-7606176 STMA Arena mats, mops laundry E 101-41940-405 Repair/Maint - Buildings $42.24 629-7620550 CH mats, towels, mops Total ARAMARK UNIFORM SERVICES $52.93
Paid Chk# 031496 11/19/2012 BANYON DATA SYSTEMS E 605-43200-300 Professional Srvs (GENERAL) $152.78 00148393 WIN Support E 601-49450-300 Professional Srvs (GENERAL) $152.78 00148393 WIN Support E 101-41400-300 Professional Srvs (GENERAL) $152.83 00148393 WIN Support E 101-42000-310 Other Professional Services $152.78 00148393 WIN Support E 810-00000-300 Professional Srvs (GENERAL) $152.78 00148393 WIN Support E 602-49400-300 Professional Srvs (GENERAL) $152.78 00148393 WIN Support E 604-49660-300 Professional Srvs (GENERAL) $152.78 00148393 WIN Support Total BANYON DATA SYSTEMS $1,069.51
Paid Chk# 031497 11/19/2012 CASHION HVAC SERVICES INC E 810-00000-405 Repair/Maint - Buildings $428.00 12-056 STMA Arena Replace leaking furnaces, replaced/fixed intake duct, Total CASHION HVAC SERVICES INC $428.00
Paid Chk# 031498 11/19/2012 CENEX FLEETCARD E 101-45100-212 Motor Fuels $327.61 65622C Vehicle 3 fuel PW E 601-49450-212 Motor Fuels $164.36 65622C Vehicle 4 fuel WW E 101-43100-212 Motor Fuels $327.61 65622C Vehicle 3 PW fuel E 602-49400-212 Motor Fuels $164.35 65622C Vehicle 4 fuel WW Total CENEX FLEETCARD $983.93
Paid Chk# 031499 11/19/2012 CENTERPOINT ENERGY E 101-41940-383 Gas Utilities $13.98 5361503-5 10/12 5975 Main Ave NE E 468-49000-300 Professional Srvs (GENERAL) $58.59 5361507 10/12 I-94 5954 Main Avenue NE E 101-45100-383 Gas Utilities $8.55 5376665 10/12 5801 Lander Ave NE E 810-00000-383 Gas Utilities $241.29 5390131-0 10/12 STMA Arena 5898 Lachman Ave E 101-42000-383 Gas Utilities $50.17 5396144 10/12 FD 11350 57th St. NE E 601-49450-383 Gas Utilities $38.91 5407574-2 10/12 11728 63rd St. NE E 101-43100-383 Gas Utilities $81.46 5421442-4 10/12 11822 63rd St. NE E 101-41940-383 Gas Utilities $340.62 6759963-9 10/12 5959 Main Ave NE Total CENTERPOINT ENERGY $833.57
Paid Chk# 031500 11/19/2012 CHARTER COMMUNICATIONS E 101-42000-321 Telephone $22.63 Oct 12 FD Charter TV E 810-00000-321 Telephone $76.21 Oct 12 STMA Arena Telephone
Total CHARTER COMMUNICATIONS $98.84
Paid Chk# 031501 11/19/2012 CJ S LINEN SERVICE E 101-42000-587 Capital - Tools $21.38 29140 FD 100 Rags Total CJ S LINEN SERVICE $21.38
Paid Chk# 031502 11/19/2012 COCA COLA ENTERPRISES BOTTLING E 810-00000-254 Soft Drinks/Mix For Resale $709.52 0118190121 STMA Arena Coke, Pibb, Fanta Orange, Mountain Total COCA COLA ENTERPRISES BOTTLING $709.52
Paid Chk# 031503 11/19/2012 CROW RIVER FARM EQUIPMENT E 101-43100-404 Repair/Maint - Machinery/Equip $97.52 157661 74" #60 Roller Chain, 2 #60 Com
Total CROW RIVER FARM EQUIPMENT $97.52
Agenda Page 16
Mayor and Council Request for Action – November 19, 2012
Finance – Payment of Claims Page 5 of 7
M:\Public Data\Requests for Council Actions (RCA)\2012\11 19 2012 Finance Bills Report (RCA).doc
Check Amt Invoice Comment
Paid Chk# 031504 11/19/2012 DJS TOTAL HOME CARE CENTER-CH E 468-49000-300 Professional Srvs (GENERAL) $4.26 64045 Rule 6" pocket scale (I-94 concreter E 468-49000-300 Professional Srvs (GENERAL) $6.39 64117 2 Can Lined Gallon I-94 E 101-43100-215 Shop Supplies $24.57 65025 4" Trench Spade E 604-49960-406 R/M - Collection System $18.70 65054 Conduit, Pipe, Adapters, Elbow E 604-49960-406 R/M - Collection System $6.44 65060 Couple Insert, Elbow Insert, Riser E 101-43100-215 Shop Supplies $3.52 65095 2 Cycle Oil E 601-49450-210 Operating Supplies (GENERAL) $44.29 65107 Fantastik Clnr, scrubber, key stem 4 Aluminum Foil, solder plg E 101-43100-215 Shop Supplies $55.67 65157 Couple insert, elecrical supplies E 601-49450-210 Operating Supplies (GENERAL) $2.13 65230 Poncho 50 x 80 E 101-43100-215 Shop Supplies $3.20 65382 Htg & Cooling supplies E 601-49450-210 Operating Supplies (GENERAL) $11.20 65383 Denatured alcohol, sprayer E 601-49450-210 Operating Supplies (GENERAL) $14.94 65480 Grease Marine E 101-45100-404 Repair/Maint - Machinery/Equip $4.25 65506 2 Cycle Oil Total DJS TOTAL HOME CARE CENTER-CH $199.56
Paid Chk# 031505 11/19/2012 DJS TOTAL HOME CARE CTR - FIRE E 101-42000-587 Capital - Tools $36.44 64957 FD antifreeze, windshield wash, E 101-42000-587 Capital - Tools $11.99 65101 FD Ace common nail E 101-42000-587 Capital - Tools $9.42 65408 FD fuel propane Total DJS TOTAL HOME CARE CTR - FIRE $57.85
Paid Chk# 031506 11/19/2012 FEDERATED CO-OPS, INC. E 601-49450-210 Operating Supplies (GENERAL) $1.37 912305 Service charge for late payment of Total FEDERATED CO-OPS, INC. $1.37
Paid Chk# 031507 11/19/2012 FIRE EQUIPMENT SPECIALTIES, IN E 101-42000-584 Capital - Turnout Gear $347.86 7704 FD Haix Fire Hero Extrement Total FIRE EQUIPMENT SPECIALTIES, IN $347.86
Paid Chk# 031508 11/19/2012 FRICKE & SONS SOD, INC E 604-49960-406 R/M - Collection System $38.80 8171 22 rolls 33 yards sod Total FRICKE & SONS SOD, INC $38.80
Paid Chk# 031509 11/19/2012 HASSAN SAND & GRAVEL, INC. E 604-49960-406 R/M - Collection System $44.08 88573 1 1/2 crème limestone, 1 1/2 granite
Total HASSAN SAND & GRAVEL, INC. $44.08
Paid Chk# 031510 11/19/2012 JAYCO PLUMBING, INC. E 810-00000-405 Repair/Maint - Buildings $131.30 0001822 STMA Arena Remove & re-install Total JAYCO PLUMBING, INC. $131.30
Paid Chk# 031511 11/19/2012 MINNESOTA STATE FIRE DEPT ASSN E 101-42000-433 Dues and Subscriptions $216.00 Dues FD 2013 Membership Dues Total MINNESOTA STATE FIRE DEPT ASSN $216.00
Paid Chk# 031512 11/19/2012 MN DEPT OF TRANSPORTATION E 468-49000-300 Professional Srvs (GENERAL) $3,486.26 P00000859 WB I-94 Sept/October 2012 Total MN DEPT OF TRANSPORTATION $3,486.26
Paid Chk# 031513 11/19/2012 MTR SERVICES INC E 101-43100-403 Repair/Maint - Catch Basins $2,951.34 4517a 52nd St, Kahler Bay E 101-43100-403 Repair/Maint - Catch Basins $261.25 4524a 10615 61st Street NE Total MTR SERVICES INC $3,212.59
Paid Chk# 031514 11/19/2012 NAPA AUTO PARTS E 101-43100-404 Repair/Maint - Machinery/Equip $5.00 103112 service charge E 101-43100-404 Repair/Maint - Machinery/Equip $169.71 841388 oil filters, fuel filter, floor mat Total NAPA AUTO PARTS $174.71
Paid Chk# 031515 11/19/2012 NEXTERA COMMUNICATIONS E 601-49450-321 Telephone $27.29 9466 11/12 3% Phone/Data Network E 101-41940-321 Telephone $545.84 9466 11/12 60% Phone/Data Network E 101-41940-321 Telephone $181.95 9466 11/12 20% Phone/Data Network E 101-42000-321 Telephone $63.68 9466 11/12 7% Phone/Data Network E 602-49400-321 Telephone $27.29 9466 11/12 3% Phone/Data Network E 101-43100-321 Telephone $63.68 9466 11/12 7% Phone/Data Network
Agenda Page 17
Mayor and Council Request for Action – November 19, 2012
Finance – Payment of Claims Page 6 of 7
M:\Public Data\Requests for Council Actions (RCA)\2012\11 19 2012 Finance Bills Report (RCA).doc
Total NEXTERA COMMUNICATIONS $909.73
Check Amt Invoice Comment
Paid Chk# 031516 11/19/2012 NORTHLAND TRUST SERVICE INC E 601-49450-611 Bond Interest $61,142.50 ALBE05A Dec Interest 4,000,000 GO Sewer E 601-49450-601 Debt Srv Bond Principal $170,000.00 ALBE05A Dec Principal 4,000,000 GO Sewer E 359-00000-611 Bond Interest $26,597.10 ALBE12B Dec Interest E 359-00000-601 Debt Srv Bond Principal $190,000.00 ALBE12B Dec Principal Total NORTHLAND TRUST SERVICE INC $447,739.60
Paid Chk# 031517 11/19/2012 OMANN BROTHERS E 101-43100-400 Repair/Maint - Paved Rd $256.28 10093 4.02 1/2' #2341 AC Mix E 101-43100-400 Repair/Maint - Paved Rd $215.50 10095 3.01 AC Fines Mix Total OMANN BROTHERS $471.78
Paid Chk# 031518 11/19/2012 ORGANIZATIONAL INNOVATION INC E 101-41000-300 Professional Srvs (GENERAL) $2,500.00 12-004008 Bridget Miller OI Co-Managed Career Total ORGANIZATIONAL INNOVATION INC $2,500.00
Paid Chk# 031519 11/19/2012 POSTMASTER E 810-00000-433 Dues and Subscriptions $56.00 STMA Arena 193 STMA Arena PO Box 193 1 year Total POSTMASTER $56.00
Paid Chk# 031520 11/19/2012 PREMIER 94 TRUCK SERVICES
E 101-43100-404 Repair/Maint - Machinery/Equip $70.20 0141684-IN DOT Truck #23 Inspection E 101-43100-404 Repair/Maint - Machinery/Equip $70.20 0414692-IN DOT Truck #22 Inspection Total PREMIER 94 TRUCK SERVICES $140.40
Paid Chk# 031521 11/19/2012 SHERWIN-WILLIAMS ALBERTVILLE E 601-49450-404 Repair/Maint - Machinery/Equip $106.77 57724 Quart DP 235 Hard B, Gallon B67B235 Total SHERWIN-WILLIAMS ALBERTVILLE $106.77
Paid Chk# 031522 11/19/2012 SUN PRESS & NEWSPAPERS E 101-41000-300 Professional Srvs (GENERAL) $224.62 10122140 Administrative Asst II/Accounting Clerk Total SUN PRESS & NEWSPAPERS $224.62
Paid Chk# 031523 11/19/2012 THISTLE ADVISORY & CONSULTING E 101-41100-300 Professional Srvs (GENERAL) $6,187.50 17 October 2012 routine office, council, material review, phone calls, employee Total THISTLE ADVISORY & CONSULTING $6,187.50
Paid Chk# 031524 11/19/2012 T-MOBILE - 828941579 E 101-41500-323 Cell Phones $62.25 828941579-10 612-599-1929 Finance E 101-41750-323 Cell Phones $67.30 828941579-10 612-328-0878 PW Eng E 101-41400-323 Cell Phones ($69.54) 828941579-10 Credit fee adjustment Acct charges E 101-41400-323 Cell Phones $31.99 828941579-10 763-913-5114 CH E 101-42000-321 Telephone $84.90 828941579-10 612-685-6383 FD Total T-MOBILE - 828941579 $176.90
Paid Chk# 031525 11/19/2012 T-MOBILE - ACCOUNT 828939188 E 101-42000-321 Telephone $9.93 828939188-10 612-685-2650 FD E 101-43100-321 Telephone $0.86 828939188-10 763-490-9336 PW E 101-42000-321 Telephone $9.93 828939188-10 763-477-8464 FD E 101-41400-323 Cell Phones $227.19 828939188-10 Acct Charges General E 101-43100-321 Telephone $0.86 828939188-10 612-490-9338 PW - PD E 601-49450-323 Cell Phones $0.86 828939188-10 612-490-9328 UD E 101-43100-323 Cell Phones $0.86 828939188-10 612-759-0401 PW - PD E 602-49400-323 Cell Phones $0.86 828939188-10 612-490-9332 UD E 101-42000-321 Telephone $9.93 828939188-10 612-490-9330 FD E 101-45100-321 Telephone $9.93 828939188-10 612-490-9334 PD - PW E 101-43100-323 Cell Phones $9.93 828939188-10 612-490-9326 UD Total T-MOBILE - ACCOUNT 828939188 $281.14
Paid Chk# 031526 11/19/2012 VANG, JUA & VICTORIA VUE R 602-00000-99999 UNALLOCATED UTILITY $19.93 Refund Refund water/sewer credit Total VANG, JUA & VICTORIA VUE $19.93
Agenda Page 18
Mayor and Council Request for Action – November 19, 2012
Finance – Payment of Claims Page 7 of 7
M:\Public Data\Requests for Council Actions (RCA)\2012\11 19 2012 Finance Bills Report (RCA).doc
Check Amt Invoice Comment
Paid Chk# 031527 11/19/2012 XCEL ENERGY E 101-45100-381 Electric Utilities $24.28 5145796403-10 11830 51st St NE Park Light E 468-49000-300 Professional Srvs (GENERAL) $291.47 5146897849-10 5964 Main Ave NE E 601-49450-381 Electric Utilities $91.28 5146897849-10 4940 Kaiser Ave NE E 101-42000-381 Electric Utilities $770.33 5146897849-10 11350 57th St NE E 601-49450-381 Electric Utilities $99.94 5146897849-10 5900 Cty Rd 18 Swr E 101-42000-381 Electric Utilities $18.64 5146897849-10 Facility Chrg 11350 57th St. NE E 101-43160-381 Electric Utilities $84.39 5146897849-10 5700 Labeaux Ave NE E 601-49450-381 Electric Utilities $148.48 5146897849-10 11942 52nd St NE Lift Station E 101-43160-381 Electric Utilities $80.00 5146897849-10 11060 61st St NE
E 101-43160-381 Electric Utilities $202.54 5146897849-10 5050 LaBeaux Ave NE Light E 101-41940-381 Electric Utilities $103.74 5146897849-10 6002 Main Ave NE E 101-43160-381 Electric Utilities $223.20 5146897849-10 5300 LaBeaux Ave NE Light E 601-49450-381 Electric Utilities $4,683.11 5146897849-10 11728 63rd St NE Sewage Plant E 601-49450-381 Electric Utilities $725.87 5146897849-10 11200 60th Sewer Lift Station E 101-41940-381 Electric Utilities $126.70 5146897849-10 Auto Prot Lights E 601-49450-381 Electric Utilities $105.77 5146897849-10 5900 Lyman Ave NE Swr E 101-41940-381 Electric Utilities $2,080.51 5146897849-10 5959 Main Ave NE E 601-49450-381 Electric Utilities $28.60 5146897849-10 5299 Kyler Ave NE Sewer E 101-43160-381 Electric Utilities $102.78 5146897849-10 5050 LaBeaux Ave NE Signal E 101-45100-381 Electric Utilities $44.81 5146897849-10 5801 Main Ave NE Picnic Shelter E 101-43100-381 Electric Utilities $421.36 5146897849-10 11822 63rd St. NE PW E 101-45100-381 Electric Utilities $351.76 5146897849-10 11401 58th Ballfield/Rink E 101-42000-381 Electric Utilities $23.30 5146897849- Facility charge FD 11350 57th E 101-41940-381 Electric Utilities $59.81 5146897849- Auto Protective Lights E 101-43160-381 Electric Utilities $68.92 5146897849- 11750 Cty Rd 37 Signal E 101-41940-381 Electric Utilities $126.38 5146897849- 5975 Main Ave NE E 101-45100-381 Electric Utilities $34.81 5146897849- 11474 58th St NE Park Shelter E 101-43160-381 Electric Utilities $22.37 5151123630-10 5998 LaBeaux Ave NE E 101-43160-381 Electric Utilities $3.57 5155564108-10 5799 Lander Ave NE Fire Siren E 810-00000-381 Electric Utilities $5,992.61 51-58733154 10 STMA Arena 10/6 - 11/03 E 101-43160-381 Electric Utilities $4.37 51-64439116 10 10820 Kantar Court NE E 101-43160-381 Electric Utilities $5,362.07 51-6901038-0 Street Lights Total XCEL ENERGY $22,507.77
10100 Premier Bank $601,383.69
Fund Summary
10100 Premier Bank 101 GENERAL FUND $85,093.28 359 City Hall Revenue Bond $216,597.10 468 CSAH 19 RAMPS/I 94 Project $39,867.28 601 SEWER FUND $240,332.62 602 WATER FUND $427.66 604 STORM WATER $260.80 605 Recycling Fund $6,542.57 810 STMA ARENA $12,262.38 $601,383.69
Agenda Page 19
ST. MICHAEL-ALBERTVILLE ARENA BOARD MINUTES
November 13, 2012
6:00 p.m.
Present: Chairman Jeff Lindquist and Members Larry Sorensen, Dan Wagner, Gayle Weber, Chris
Schumm, and Kevin Kasel. Also present were: Arena Manager Grant Fitch; City of Albertville
Finance Director Tina Lannes and City of Albertville Engineer/Public Works Director Adam Nafstad,
City of Albertville Interim Administrator Robert Thistle. Also present several members from the
Youth Hockey Association, Albertville City Council and Chris from Franklin Outdoor Advertising.
The meeting was called to order at 6:04 p.m. by Chairman Lindquist.
Set Agenda
Members Schumm/Weber moved to set the agenda as presented. All voted aye.
Approval of Minutes
Members Weber/Sorensen moved to approve the minutes of the October 8, 2012 Board Meeting. All
voted aye.
Finance Reports
Members Weber/Kasel moved to approve the October 2012 list of claims in the amount of $4,195.94
and the October Financial Report as presented. All voted aye.
Arena Manager’s Report
Fitch updated the board on Arena rental hours stating we are just at about capacity and working with
youth hockey on advertising options. Fitch also notified the board on transition hockey wanting to
increase their hours from last year, but there is a need to pull the ice for a month and a half. Staff will
come back in December with a recommendation of when to pull the ice in 2013 and for how long
because it has been three years of straight ice. Pulling the ice will reduce the ice build up and allow for
maintenance such as painting. Fitch also mentioned he provided the exterior lighting retrofit which
will be discussed at a later meeting.
Schumm asked for an update on the Zamboni since the repairs and asked about a back-up plan. Fitch
stated that the repairs were done and it is working fine. Also, if the machine goes down Becker would
have a machine available in possibly 3-4 hours, but we could be down a day.
Old Business
Lannes requested authorization to sign the Ballard-King proposal with an additional line added to the
agreement stating not to exceed $8,000. The board discussed the proposal and Weber asked if we
should be going out for RFP’s from firms such as Springsted. Chairman Lindquist asked about the
verbal agreement from Youth Hockey and how to proceed with the cost share. Lannes suggested that
past practice on the feasibility study the STMA Board did not move forward with an agreement until
Youth Hockey provided their portion of the fees as a deposit to the City.
Members Sorensen/Schumm moved to authorize the City of Albertville City Administrator to execute
the Letter of Agreement with Ballard-King contingent on two items. The first of which to add an item
5 on the letter of agreement stating that the costs of the project will not exceed $8,000 total and the
second item that youth hockey deposits in an account controlled by the City of Albertville their portion
of the ½ share of projected costs ($4,000). (Discussion by youth hockey to clarify if the costs are less
than the $8,000. Chairman Lindquist stated that the cost share is a 50/50 split and if the expense was
less than $8,000, youth hockey would receive their portion of the prorated funds back). All voted aye.
Agenda Page 20
STMA Ice Arena
November 13, 2012 Minutes
Page 2
New Business
Chris from Franklin updated the board on the arena advertising. Stated he felt things were going well
over the past 6 years. Chairman Lindquist mentioned that we are looking for ways for youth hockey
association to raise funds and they came to us thinking they could do something with the advertising.
The concept is in its exploration stage, but Lindquist felt it was necessary that Franklin Outdoor know
that this is being considered and it is not due to any dissatisfaction with Franklin Outdoor.
Adjourn
Members Kasel/Schumm moved to adjourn at 6:29 p.m. All voted aye.
Attest:
____________________________
Tina Lannes, Finance Director
Agenda Page 21
Mayor and Council Request for Action
M:\Public Data\Requests for Council Actions (RCA)\2012\11 19 2012 Canvass Recount Results.doc
Meeting Date November 19, 2012
November 15, 2012
SUBJECT: City Clerk – Canvass Election Results
RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the
following:
MOTION TO: Approve Resolution No. 2012-049 accepting the recount results of the
November 6, 2012 General Election.
BACKGROUND: The City Council serves as the Canvassing Board. The Canvassing
Board met on Tuesday, November 13, 2012 to canvass the results of the November 6,
2012 General Election. At that time, Jillian Hendrickson was declared Mayor and John
Vetsch and Mark Barthel declared Council members beginning January 2013. However,
there was a one vote difference between second place (Barthel) and third place (Larry
Sorensen). Because automatic recounts do not occur for municipal elections, Larry
Sorensen requested a recount of right of the votes cast between him and Mark Barthel.
The City Clerk conducted a recount on November 15, 2012 at the Wright County Offices.
The process to be used for the recount was provided to those in attendance and is attached.
At the end of the recount, the two candidates ended in a tie vote with 1,116 votes each.
One ballot was contested during the recount.
The City Council, serving as the Canvassing Board, must unseal and then review the
challenged ballot. The Board must make a determination of whether it is a vote for the
candidate in question and will require a motion either way. Materials on voter intent are
also attached. Council member Sorensen must abstain from the vote.
POLICY CONSIDERATIONS: The Canvassing Board must follow State Statute and certify
the results of the recount.
FINANCIAL CONSIDERATIONS: There was very little cost to the City to conduct the
recount. The only expense was the time of the election judges who will be paid their regular
rate of pay.
Department/Responsible Person: City Clerk/Kimberly A. Olson
Attachments: Memo to Candidate, Election Judges, Media and Observers
Information on Determining Voter Intent
Resolution 2012-049
Agenda Page 22
Agenda Page 23
Agenda Page 24
Agenda Page 25
Agenda Page 26
Agenda Page 27
Agenda Page 28
CITY OF ALBERTVILLE
COUNTY OF WRIGHT
STATE OF MINNESOTA
RESOLUTION 2012-049
A RESOLUTION CERTIFYING RECOUNT RESULTS OF THE
NOVEMBER 6, 2012 ELECTION
WHEREAS, the City of Albertville held an municipal election for the office of Mayor
and two Council Members on Tuesday, November 6, 2012, during the General Election; and
WHEREAS, on the 13th day of November, 2012, the City Council met to canvass said
election results; and
WHEREAS, the votes initially tabulated on November 6, 2012 were:
Mayor Jillian Hendrickson 1698
Donald Peterson 1363
Write-Ins 23
Over Votes 0
Under Votes 630
Total Votes 3714
Council Member John Vetsch 1227
Mark Barthel 1118
Larry Sorensen 1117
Rob Olson 738
Paul Anthony Turpin 485
James Krutzig 401
Write-Ins 29
Over Votes 28
Under Votes 2285
Total Votes 7428
WHEREAS, on November 13, 2012, candidate Larry Sorensen challenged the election
results and requested a recount of Mark Barthel’s and Larry Sorensen’s ballots as a matter of
right under Minn. Stat. 204C.36, Subd. 1; and
WHEREAS, on November 15, 2012, the City election officials recounted the votes cast
in the November 6, 2012 general election for Mark Barthel and Larry Sorensen; and
WHEREAS, the results of said November 15, 2012 recount were _________ votes for
Mark Barthel and _________ votes for Larry Sorensen;
Agenda Page 29
City of Albertville
Resolution 2012-048
Page 2
NOW, THEREFORE BE IT RESOLVED by the Albertville City Council that the
following candidates for office of Mayor and Council Member elected at the November 6, 2012
regular city election for the respective terms to commence January 1, 2013, are as follows:
Mayor 2 year term Jillian Hendrickson
Council Member 4 year term John Vetsch
Council Member 4 year term _________________
Approved by the Albertville City C ouncil this 19th day of November, 2012.
_________________________________
Mark Meehan, Mayor
ATTEST:
_____________________________
Kimberly A. Olson, City Clerk
(SEAL)
Agenda Page 30
Mayor and Council Request for Action
M:\Public Data\Requests for Council Actions (RCA)\2012\11 19 2012 Finance Certification of additional Outstanding UBs RCA.doc
November 14, 2012
SUBJECT: FINANCE DEPARTMENT – APPROVAL OF THE 2012 CERTIFICATION OF
UNCOLLECTED UTILITY BILLS ADDITIONS
RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the
following:
MOTION TO: Approve Resolution No. 2012-050 entitled a Resolution Certifying the 2012
Uncollected Utility Bills to Wright County for Collection with Real Estate Taxes.
BACKGROUND: On an annual basis, it is the City’s procedure to send notification to
residents, developers, and other business owners that there are outstanding utility bills or
invoices, allowing them sufficient time to pay such fees owed to the City. If such outstanding
debt has not been paid before November 15, 2012, the City has the ability to certify such
outstanding debt to the appropriate property that would be collected with the Real Estate Taxes.
There are three properties that need to be added to the assessment list if not paid in full by
November 20, 2012.
KEY ISSUES: The key issue regarding the outstanding debt is allowing the City to certify it to
the property taxes ensuring collection.
POLICY CONSIDERATIONS: It is the City’s policy to review and authorize staff to certify
uncollected utility bills and outstanding invoices to Wright County for Collection with Real
Estate Taxes.
FINANCIAL CONSIDERATIONS: City staff has reviewed and recommends approval of
Certification list, which would be updated as payments are received up until June.
LEGAL CONSIDERATIONS: The Mayor and Council have the authority to authorize staff to
certify pursuant to Minnesota State Law, which requires uncollected utility bills and invoices to
be paid in a timely manner, generally within 60 days unless one party determines to dispute the
billing.
Department/Responsible Person: Administration/Finance/Tina Lannes, Finance Director
Approved by: RDT
Attachments: Draft Resolution 2012-050
Agenda Page 31
Mayor and Council Request for Action –November 19, 2012
Finance – Additional Delinquent UBs Page 2 of 2
M:\Public Data\Requests for Council Actions (RCA)\2012\11 19 2012 Finance Certification of additional Outstanding UBs RCA.doc
Meeting Date: November 19, 2012
Property PID Balance Type
5457 Kagan Avenue NE 101-070-002030 629.76 delq UB
5537 Kalenda Drive NE 101-051-003080 139.69 delq UB
5672 Main Avenue NE 101-500-011303 214.41 delq UB
Agenda Page 32
M:\Public Data\Resolutions\2012 Resolutions\R 2012-050 (Nov12 Cert-additional Deliquent UBs).doc
CITY OF ALBERTVILLE
COUNTY OF WRIGHT
STATE OF MINNESOTA
RESOLUTION NO. 2012-050
A RESOLUTION CERTIFYING UNCOLLECTED
UTILITY BILLS TO WRIGHT COUNTY FOR
COLLECTION WITH REAL ESTATE TAXES
WHEREAS, the City Council is desirous of collecting all charges for the use of the wastewater
treatment facility, the storm water system, and water department; and
WHEREAS, the City Council has determined that some sewer, storm water, and water remain
uncollected and delinquent.
Exhibit A attached
NOW, THERFORE, BE IT RESOLVED the City Council of Albertville, Wright County,
Minnesota, hereby directs the Finance Director to certify all uncollected invoices, sewer, storm
water, and water, accounts that have not been paid to the City on Tuesday, November, 20, 2012,
to the Wright County Auditor for collection with real estate taxes.
BE IT FURTHER RESOLVED, the City Council hereby orders that delinquent accounts
certified to the tax rolls will be assessed a ten percent (10%) interest charge by the City upon
certification and the total assessment will be collectible along with the 2013 taxes.
Adopted by the City Council of the City of Albertville this 19th day of November 2012.
Mark Meehan, Mayor
Kimberly Olson, City Clerk
Agenda Page 33
City o f Albertville
County of Wright
Resolution No. 2012-050
Page 2
M:\Public Data\Resolutions\2012 Resolutions\R 2012-050 (Nov12 Cert-additional Deliquent UBs).doc
Exhibit A
UNCOLLECTED UTILITY BILLS
Property PID Balance Type
5457 Kagan Avenue NE 101-070-002030 629.76 delq UB
5537 Kalenda Drive NE 101-051-003080 139.69 delq UB
5672 Main Avenue NE 101-500-011303 214.41 delq UB
Agenda Page 34
Mayor and Council Communication
November 15, 2012
SUBJECT: CITY COUNCIL – 1986 ASSESSMENT ON 5491 MAIN AVENUE NE DRIVEWAY
PARCEL
BACKGROUND: In 1986 the City of Albertville did a street and sanitary sewer improvement
project in which there were special assessments to a number of properties including the two
parcels related to (at the time Pouliot’s home) 5491 Main Ave NE. The original assessment for
this property was $8,483.81 at an interest rate of 8% over a ten (10) year period. The
assessment for the Pouliot’s was deferred for five (5) years. In 1986 the Pouliots requested the
City of Albertville to place the special assessment on the 14 foot driveway parcel and they would
pursue a lot combination, in which they failed to do. In the early 1990’s the Pouliots informed
they City of Albertville that they did not intend to pay the assessments remaining on the
driveway property. The ownership of the property located at 5491 Main Avenue NE has
transferred title several times since the early 1990’s and the driveway lot now holds an
assessment of $23,000. Scott Euerle, current owner, is selling the property for contract for deed
and was informed by the county of the outstanding assessment on the driveway parcel. There
has been a garage built on the property and about 1/8 of the garage is on the driveway parcel.
Mr. Euerle has filed a claim with the title company he used when he purchased the house in
2004, but they responded that they did nothing wrong and denied the claim. Since taxes and
assessments have not been paid on the driveway parcel 101-500-013104 since 1989, it is now
owned by the State of Minnesota due to tax forfeit, but the parcel is needed to maintain access to
the home located at 5491 Main Ave NE.
KEY ISSUES:
• The bond for the project is paid in full (1993-A G.O Improvement/Refunding Bond)
• Mr. Euerle has contacted Wright County, City of Albertville and the Title Company as
directed by staff at the county and Albertville
• Mr. Euerle is seeking some type of relief from the Assessment
POLICY CONSIDERATIONS: The City does not have a policy on items in this nature and
these issues are handled on a case by case basis.
FINANCIAL CONSIDERATIONS: The City of Albertville has already advanced the
payment for the bond based on collection of the original assessment.
LEGAL CONSIDERATIONS: The City Council has the authority to put the special
assessments back on the property and/or to reduce the special assessment. Options Council may
consider will be presented for discussion at the November 19, 2012 council meeting.
Agenda Page 35
Mayor and Council Communication – November 19, 2012
City Council – 1986 Assessment for 5491 Main Avenue NE Page 2 of 2
M:\Public Data\Requests for Council Actions (RCA)\2012\11 19 2012 1986 assessment on 5491 Main.doc
Meeting Date March 19, 2012
Department/Responsible Person: Finance/Tina Lannes, Finance Director
Reviewed by: RDT
Attachments: Mike Couri Memo from March 22, 1996
Scott Euerle’s denial letter from the title company
Agenda Page 36
Agenda Page 37
Agenda Page 38
Agenda Page 39
Agenda Page 40
Agenda Page 41
Agenda Page 42
Mayor and Council Request for Action
M:\Public Data\Requests for Council Actions (RCA)\2012\11 19 2012 water door tag charge RCA.doc
Meeting Date November 19, 2012
November 14, 2012
SUBJECT: WATER SHUTOFF NOTICE FEE ORDINANCE AMENDMENT
RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the
following motion:
MOTION TO: Adopt Ordinance No. 2012-003 entitled an Ordinance Establishing a Fee for
Notice of Shutoff of Water Service.
INFORMATION: The City has a recurring problem with several residents who routinely pay
their water bill only after the City sends them a letter informing them that their water will be shut
off, and sends a public works employee to the house to post a notice that the water will be shut
off. While it is good that the bills are ultimately being paid, this practice occurs repeatedly with
several residents, which in turn wastes City employee time and resources. It is not that these
residents can’t pay their water bills, but rather that they choose not to pay them until the City has
taken all of the steps to shut off their water except actually turning the valve.
City Staff is proposing to amend the ordinance to apply an additional $20 late payment charge if
the City has to go as far as posting a notice on the property informing the occupant that the water
will be shut off if the water bill is not paid. City Staff is proposing this amendment for two
reasons: 1) to recover City costs incurred in preparing, mailing and posting the notices, and 2) to
encourage these residents to pay their water bills on time, thus saving Staff time and resources.
KEY ISSUES:
• This ordinance will only apply to someone who receives their second shut off notice within
the last 12 months (it does not apply to first-time delinquent accounts or those that have not
been delinquent in the last year).
• The $20 fee does not apply if the water is actually shut off for non-payment. In that case, the
existing shutoff fee of $35 will apply, as will a water turn on fee of $35 when the water is
turned back on.
• City Staff believes this fee will reduce the number of shutoff notices the City has to mail and
post on residences, thus reducing City Staff time devoted to collecting delinquent water bills.
POLICY CONSIDERATIONS: Staff believes that this ordinance will make utility billings
easier to collect and will result in minor efficiencies in the City’s utility billing department.
FINANCIAL CONSIDERATIONS: This change is not expected to generate any significant
revenue. It is hoped, however, that it will reduce Staff time devoted to noticing and posting
water shut off actions.
Agenda Page 43
Mayor and Council Request for Action – November 14, 2012
Legal—Water Shutoff Notice Fee Ordinance Amendment.
Page 2 of 2
M:\Public Data\Requests for Council Actions (RCA)\2012\11 19 2012 water door tag charge RCA.doc
Meeting Date: November 19, 2012
LEGAL CONSIDERATIONS: The City Council has the legal authority to implement charges
for late payment of utility accounts.
Department/Responsible Person: Finance/Tina Lannes
Submitted Through: Mike Couri, City Attorney
Reviewed by: RDT
Attachments: Ordinance No. 2012-003; An Ordinance Establishing a Fee for Notice of
Shutoff of Water Service
Agenda Page 44
CITY OF ALBERTVILLE
COUNTY OF WRIGHT
STATE OF MINNESOTA
ORDINANCE NO.: 2012-003
AN ORDINANCE ESTABLISHING A FEE FOR
NOTICE OF SHUTOFF OF WATER SERVICE
The City Council of the City of Albertville, Minnesota hereby ordains:
1. Section 9-2-10 of the Albertville City Code is hereby amended to read as
follows:
9-2-10: RATES AND CHARGES2:
A. Water Connection And Inspection: Each water user shall pay for water connection and
inspection, a fee of one hundred dollars ($100.00), prior to issuance of the building
permit.
B. User Charges: Each water user shall pay a bimonthly amount as set by the city council
based on water used. (Ord., 7-17-1978; amd. 2005 Code)
C. Fees for Notice of Shutoff. A processing fee of twenty dollars ($20.00) shall be
imposed every time: 1) the City sends a notice of intent to shut off water for nonpayment
of bill; and 2) The City posts a notice upon the premises of the proposed water shutoff;
and 3) an owner of the property has been sent a notice of intent to shut off water for
nonpayment of bill within the previous 12 months; and 4) the delinquent account is paid
in full or a payment plan is agreed upon with the City prior to shutoff of water service.
D. Water Shutoff And Restoration Fees: A water shutoff fee of thirty five dollars
($35.00) shall be imposed every time water service is shut off to a property. A water
restoration fee of thirty five dollars ($35.00) shall be imposed every time water service is
restored to a property. The city council may change the water shutoff and water
restoration fees from time to time via city council resolution.
E. Responsibility For Charges: All charges authorized by this chapter shall be imposed
against the owner of the premises or against the owner and occupant, jointly and
severally, if the premises is not owner occupied. The owner shall be responsible for
monitoring and shall be liable for water supplied to the owner's property, whether the
owner is occupying the property or not, and all charges shall be a lien upon the property
until paid. All charges shall be due and payable as provided in this chapter or as provided
Agenda Page 45
City Of Albertville
Ordinance No. 2012-003
Page 2
by separate resolution of the city council or by administrative billing statement, if not
provided in this section. Any unpaid charges shall constitute a lien against the premises
from and after the date they were due and unpaid and shall be certified to the county
auditor for collection with taxes. (Ord. 2007-15, 11-5-2007)
Passed by the council this 19th day of November, 2012.
_____________________________________
Mark Meehan, Mayor
ATTEST:
_____________________________________
Kimberly A. Olson, City Clerk
Agenda Page 46
Page 1 of 1
Couri & Ruppe, P.L.L.P.
Memo
To: Robert Thistle, City Administrator; Albertville City Council
From: Mike Couri
Date: November 14, 2012
Re: Attorney Report
Below is an update of the projects our office has been working on for the City.
• Otsego Fire Contract. The Otsego City Council approved the fire contract with
Albertville. The agreement has been executed; we are in the process of preparing
the map that is an exhibit to the agreement.
• I-94 Assessment. We have received an appeal of the assessment from Gerhardt
Knechtl. His assessment was $112,240 and is the only appeal we received. We
will likely open negotiations with Mr. Knechtl’s attorney soon to see if we can
settle the case. If we are not able to do so on our own, the Court will put us in
mediation, most likely over the winter.
• Bridget Miller Severance Agreement. The severance agreement/release has
been signed and Bridget is working with the outplacement firm the City has made
available.
• Larry Kruse Release. I have sent the Release to Larry Kruse and will be
following up with him to get it executed by he and the City.
Agenda Page 47
Mayor and Council Request for Action
_____________________________________________________________________________
November 11, 2012
SUBJECT: PUBLIC WORKS – JET - VAC SEWER TRUCK PURCHASE
RECOMMENDATION: This space on the agenda is reserved for the Mayor and Council to
discuss and consider the purchase of a combination Jet-Vac Truck:
MOTION TO: Authorize the purchase of a combination jet-vac sewer truck in the amount not-
to-exceed $330,000.
BACKGROUND: Since 2006, the City has been planning and annually budgeting for the
purchase of a combination jet-vac truck. The purchase would replace the City’s existing jet
truck, which is a 35 year-old vehicle retrofitted with jetter equipment. The existing vehicle has
outlived its useful life, has limited capabilities, and is not sufficient for in-house maintenance of
the City’s sewer and water infrastructure.
A combination jet-vac truck is a hydro jet truck with a vacuum system and tank. One of the
principle uses of the truck is to clean sewer pipes, as well as, extract or vacuum the debris from
the manholes. While the truck will maximize the City’s ability to clean and maintain its sewer
and water systems, it will also significantly improve job-site safety. Current practice requires
public works crews to routinely enter manholes and manually remove debris. This practice
exposes crews to confined space and fall hazards, as well as, OSHA violations and fines when
proper procedures and permitting are not followed.
The public works department has researched several jet-vac apparatus models and various
chassis options. The recommended model is equipped with rear mounted reel and operation
controls, which is believed to be the most economical and best suited for the City’s operations.
Based on pricing received, the total cost of the recommended acquisition is approximately
$330,000.
Pricing received is as follows:
Freightliner Mack International Peterbilt
Chassis $91,098.83 $102,283 N/A $87,626
Aqua Tech Vac-Con
Apparatus $216,942 $230,028
Note: Above prices are before taxes
The alternatives to the proposed purchase include leasing or the purchase of a used vehicle. A
five-year lease on a similar unit costs approximately $80,000. The purchase of used equipment
poses risks associated with warranty, general wear and tear, and emission compliance. Given
that the City is planning on the purchase being a 25-year capital investment and no financing is
needed, these are not viewed as viable alternatives.
Agenda Page 48
The purchase recommended by staff will enable the City to operate a self-sustaining sewer, water
and storm drain maintenance program for routine and emergency response situations.
Additionally, the City will benefit operationally and fiscally from the wider range of uses and
capabilities offered by a combination unit. A jet-vac truck would be used for maintenance and
repairs of the City’s sewage pumping stations, wastewater treatment plant, for utility locating,
hydro excavations, trench dewatering, hydrant and valve repairs, and culvert cleaning. Today,
these types of services are largely contracted out or performed through equipment rental
arrangements.
KEY ISSUES:
• The practice of routinely entering manholes and confined spaces is a safety issue and a
practice that needs to stop.
• The existing truck has exceeded its useful life and upcoming maintenance costs exceeding
the value of the vehicle are imminent.
• The purchase of the new truck represents a 25-year capital investment.
• The Public Works Committee has reviewed the purchase and is recommending Council
action.
• A jet-vac truck serves as an emergency response vehicle for the sewer and water department.
• The public works department operates and maintains in excess of: 37 miles of sanitary sewer,
10 pumping stations, 52 miles of watermain, 2,800 manholes and catch basins, 100 detension
ponds, 572 hydrants, 1090 valves, and a water wastewater treatment facility.
• Annual jetting and routine system maintenance, of which the new truck will be utilized,
consume approximately 512 crew hours annually.
• Per the MPCA, it is expected that in 2013 Albertville will be designated and regulated as a
MS4 city. This designation will require the City to implement and perform additional
stormwater maintenance practices, for which the jet-vac truck will be utilized.
• The recommended purchase is an Aqua –Tech jet-vac apparatus with a Peterbilt chassis for a
cost, including tax, of $325,507.
• It is recommended that the purchase be made in 2012. It is estimated that 2013 pricing will
be approximately $20,000 more due to emission standards and State Contract adjustments.
POLICY CONSIDERATIONS: It is City policy to adequately maintain its sewer and water
infrastructure. Maintenance procedures and practices are necessary to prevent sewer backups
into homes and businesses and the natural environment. Maintenance also protects and extends
the life of the City’s sewer and water infrastructure. The City is responsible for maintaining its
infrastructure in a safe and cost effective manner, keeping in mind safety, budget, personnel, and
environmental concerns. It is also City policy to provide emergency response to citizens when
there is a possible problem with city managed infrastructure.
It is City policy for the Council to review and approve all capital purchased and investments.
FINANCIAL CONSIDERATIONS: The cost associated with the jet-vac truck is a budgeted
expenditure and will be funded through Capital Reserves and the 2013 Capital Budget for sewer,
water, and storm sewer specifically demonstrated for this purchase. The amount of current
capital reserves for the purchase totals $198,350, and the amount included in the proposed 2013
Capital Budget is $150,000 for the replacement jet-vac. The purchase of the jet-vac unit does not
impact the general fund or the tax levy, as this purchase utilizes enterprise funds.
Agenda Page 49
LEGAL CONSIDERATIONS: The City has the authority to replace and purchase equipment
as necessary to maintain the City infrastructure.
Department/Responsible Person: Public Works/ John Middendorf and Adam Nafstad
Submitted Through: Adam Nafstad, P.E., Public Works Director
Reviewed by: RDT
Supplemental Information: Presentation at meeting (John Middendorf)
Quotes and pricing on file and available upon request
Agenda Page 50
Mayor and Council Communication
Meeting Date: November 19, 2012
November 14, 2012
SUBJECT: Engineering – I-94 WB C-D Road Project Update
On Thursday, November 15, at approximately 10:00 AM, the C-D road will be substantially
complete and opened to traffic. Items such as right-of-way fencing and site clean-up will
continue through the week and it is expected that all work will come to an end early next week.
In the spring, final restoration and seeding will be completed, as well as, any outstanding work
and punchlist items. This winter, the mast arms on the new signal at CSAH 19 will be changed
out, as the arms currently in place are not the correct length.
At the November 19 Council meeting, staff would like to discuss and seek Council direction on
hosting an appreciation event to recognize and thank all those individuals and agencies that made
the project possible.
Miscellaneous Project Related Items:
• The City has received an appeal to the assessment on the Knechtl property and the City
Attorney will be addressing.
• Partial Payment No. 6 will be presented to Council at the first meeting in December.
• The preliminary audit by PFA has been completed and all went extremely well.
• The final disbursement request for State funds will be submitted the week Nov. 19.
• Select traffic control devises will be left in place during the first few weeks following the
project opening to allow motorist to acclimate to the new C-D route.
If at any time you have any questions or would like a project update, please call.
Submitted Through: Adam Nafstad, Public Works Director
Department/Responsible Person: Engineering/Adam Nafstad, Public Works Director
Reviewed by: RDT
Agenda Page 51