2018-12-03 City Council Agenda PacketCity of Albertville Council Agenda
Monday, December 3, 2018
City Council Chambers
7:00 p.m.
6:30 p.m. – Truth-in-Taxation Hearing
PUBLIC COMMENTS -The City of Albertville welcomes and encourages public input on issues listed on the agenda or of general community
interest. Citizens wishing to address the Council regarding specific agenda items, other than public hearings are invited to do so under Public
Forum and are asked to fill out a “Request to Speak Card”. Presentations are limited to five (5) minutes.
P:\City Council\Council Agendas\2018 Agenda Packets\2018-12-03 City Council Agenda.docx
Meeting Date: December 3, 2018
1.Call to Order
2.Pledge of Allegiance – Roll Call
3. Recognitions – Presentations – Introductions
4.Public Forum – (time reserved 5 minutes)
5.Amendments to the Agenda
6.Consent Agenda
All items under the Consent Agenda are considered to be routine by the City staff and will
be enacted by one motion. In the event an item is pulled, it will be discussed in the order it
is listed on the Consent agenda following the approval of the remaining Consent items.
These items will be approved by a separate motion.
A.Approve the October 29, 2018 Joint Governance meeting minutes as presented (pg 4)
B.Approve the November 19, 2018 regular City Council meeting minutes as presented
(pgs 5-8)
C.Authorize the Monday, December 3, 2018 payment of claims as presented, except bills
specifically pulled which are passed by separate motion. The claims listing has been
provided to City Council as a separate document and is available for public view at
City Hall upon request (pg 9)
D.Approve Resolution No. 2018-035 Establishing the 2019 City Council Regular
Meeting Dates (pgs 10-11)
E.Approve Resolution No. 2018-036 Establishing the 2019 Official Holidays (pgs 12-13)
F.Approve Resolution No. 2018-037 designating the City of Albertville’s polling
locations for 2019 (pgs 14-15)
7.Public Hearings – None
Agenda Page 1
City of Albertville Council Agenda
Monday, December 3, 2018 Page 2 of 3
P:\City Council\Council Agendas\2018 Agenda Packets\2018-12-03 City Council Agenda.docx
Meeting Date: December 3, 2018
8. Department Business
A. City Council
1). Committee Updates (STMA Ice Arena, Planning, JPWB, Parks, Fire Board,
FYCC, etc.)
B. Finance
1). 2019 Property Tax Levy and Final Budget (pgs 16-20)
(Motion to Approve Resolution No. 2018-038 entitled a Resolution Adopting
Property Tax Levy Collectible in 2019 (for 2.99%) and approve Resolution No.
2018-039 entitled a Resolution Adopting the 2019 Final Budget.)
C. Fire
1). Purchase for 3 Self-Contained Breathing Apparatus (pgs 21-22)
(Motion to Authorize the purchase of 3 Self-Contained Breathing Apparatus
(SCBA) for the Fire Department.)
D. City Clerk – None
E. Public Works/Engineering – None
F. Planning/Zoning – None
G. Building – None
H. Legal – None
I. Administration
1). WCAT Dissolution (pgs 23-24)
(Motion to approve Resolution 2018-040 Withdrawing from the Wright County
Area Transportation Joint Powers Board.)
2). Wright County Assessment Services Agreement (pgs 35-32)
(Motion to Approve the Wright County Assessment Services Agreement for 2020-
2021.)
1). Truth in Taxation Meeting Review – No Action Needed
2). City Administrator’s Update (pg 33)
2. Announcements and/or Upcoming Meetings
December 10 STMA Arena Board, 6:00 p.m.
December 11 Planning Commission, 7:00 p.m.
December 17 City Council, 7:00 p.m.
December24 Christmas Eve, City Offices Close at Noon
December 25 Christmas Day, City Offices Closed
December 26 Joint Powers Water Board, TBD
Parks Committee, CANCELLED
Agenda Page 2
City of Albertville Council Agenda
Monday, December 3, 2018 Page 3 of 3
P:\City Council\Council Agendas\2018 Agenda Packets\2018-12-03 City Council Agenda.docx
Meeting Date: December 3, 2018
January 1 New Year’s Day, City Offices Closed
January 7 City Council, 7:00 p.m.
January 8 Planning Commission, 7:00 p.m.
January 10 Fire Business/Relief Meeting, 8:00 p.m.
January 14 STMA Ice Arena Board, 6:00 p.m.
January 16 Fire Advisory Committee, 6:00 p.m.
January 21 Martin Luther King, Jr. Day, City Offices Closed
January 22 City Council, 7:00 p.m.
January 28 Joint Powers Water Board, 6:00 p.m.
Parks Committee, 7:00 p.m.
DECEMBER
Su M Tu W Th F Sa
1
2 CC 3 4 5 6 7 8
9
Ice
10
PC
11 12 13 14 15
16 CC 17 18 19 20 21 22
23 H *24 H25 JP26PK 27 28 29
30 31
JANUARY
Su M Tu W Th F Sa
H 1 2 3 4 5
6 CC 7 PC 8 9 FB10 11 12
13 Ice 14 15 FAC16 17 18 19
20 H 21 CC22 23 24 25 26
27 PK28JP 29 30 31
3. Adjournment
Agenda Page 3
St. Michael-Albertville School Board
City of Albertville
City of St. Michael
Joint Meeting Minutes
Monday, October 29, 2018, 6:00pm
STMA Ice Arena
1. Call to Order
STMA Board Chair called the meeting to order at 6:03pm.
2. Set Agenda
a. Tour of Ice Arena
Hudson/Schoen. The agenda was set and approved.
Members of the Cities and School Board present:
City of Albertville City of St. Michael STMA School Board
Rob Olson, Council Member
Adam Nafstad, City Administrator
Walter Hudson, Council Member
Jillian Hendrickson, Mayor
Cody Gulick, Council Member
Tom Hamilton, Council Member
Nadine Schoen, Council Member
Keith Wettschreck, Council Member
Kevin Kasel, Mayor
Drew Scherber, Chair
Gayle Weber, Vice Chair
Kari Dwinnell, Treasurer
Jennifer Peyerl, Clerk
Jeff Lindquist, Director
Hollee Saville, Director
Dr. Ann-Marie Foucault,
Superintendent
3. Adjourn
Kasel/Dwinnell. Motion to adjourn at 6:37pm. Motion carried unanimously.
Agenda Page 4
Page 1
ALBERTVILLE CITY COUNCIL
Monday, November 19, 2018
DRAFT MINUTES
ALBERTVILLE CITY HALL 7:00 PM
1. CALL TO ORDER - PLEDGE OF ALLEGIANCE
Mayor Hendrickson called the meeting to order at 7:01 p.m.
2. ROLL CALL
Present: Mayor Hendrickson and Council members Cocking, Hudson, Olson and Vetsch
Absent: None
Staff Present: City Administrator-PWD Adam Nafstad, City Planner Alan Brixius, Finance Director
Tina Lannes, Fire Chief Eric Bullen, and City Clerk Kimberly Hodena
Others Present: Lauryn White
3. RECOGNITIONS – PRESENTATIONS – INTRODUCTIONS - None
4. PUBLIC FORUM
There was no one present for the forum.
5. AMENDMENTS TO THE AGENDA
Motioned by Olson, seconded by Hudson, to approve the Agenda as presented. Ayes:
Hendrickson, Cocking, Hudson, Olson and Vetsch. Nays: None. Absent: None. MOTION
DECLARED CARRIED.
6. CONSENT AGENDA
All items under the Consent Agenda are considered to be routine by the City staff and will be
enacted by one motion. In the event an item is pulled, it will be discussed in the order it is listed on
the Consent Agenda following the approval of the remaining Consent items. These items will be
approved by a separate motion.
A. Approve the November 5, 2018 regular City Council meeting minutes as presented
B. Approve the November 13, 2018 Canvass Board meeting minutes as presented
C. Authorize the Monday, November 19, 2018 payment of claims as presented, except bills
specifically pulled which are passed by separate motion. The claims listing has been
Agenda Page 5
City Council Meeting Minutes Page 2
Regular Meeting of November 19, 2018
provided to City Council as a separate document and is available for public view at City
Hall upon request
D. Reduce Letter of Credit No. 631834603, held as security for the Karston Cove 5th
development, to no less than $44,835 conditioned on any outstanding balances owed to the
City being paid in full
Motioned by Hudson, seconded by Olson, to approve the Consent Agenda as presented. Ayes:
Hendrickson, Cocking, Hudson, Olson and Vetsch. Nays: None. Absent: None. MOTION
DECLARED CARRIED.
7. PUBLIC HEARINGS – None
8. DEPARTMENT BUSINESS
A. City Council
1). Committee Updates
There were no updates.
A. Finance
1). 2018 Certification of Uncollected Utility Bills and Invoices
Lannes reported that outstanding utility bills and invoices for residents, businesses, and developers
may be certified to the property and collected with the next year’s taxes. The appropriate notice has
been sent to those property owners and this meeting is an opportunity for anyone that disputes the
certification to speak to the City Council.
Hendrickson inquired if there was anyone present in the audience that wished to speak and no one
was present.
Motioned by Olson, seconded by Hudson, to Approve Resolution No. 2018-033 entitled a
Resolution Certifying the 2018 Uncollected Utility Bills and Invoices to Wright County for
Collection with Real Estate Taxes. Ayes: Hendrickson, Cocking, Hudson, Olson, and Vetsch.
Nays: None. Absent: None. MOTION DECLARED CARRIED.
2). Driveway Improvement Assessment
Cocking inquired whether the work had been completed on the driveway and Nafstad replied that it
had been done. Nafstad updated the Council on the policy.
Motioned by Cocking, seconded by Vetsch, to Approve Resolution No. 2018-034 entitled
Resolution Adopting Driveway Improvement Assessment. Ayes: Hendrickson, Cocking, Hudson,
Olson, and Vetsch. Nays: None. Absent: None. MOTION DECLARED CARRIED.
3). 2019 Enterprise Budgets and Rate Information
Lannes reported on the water, sewer, stormwater, and recycling budgets. She stated that balances
are about a month behind due to how and when utility bills are collected. She felt confident the
funds would finish well for the year and Nafstad reported that they are finally trending north in terms DRAFTAgenda Page 6
City Council Meeting Minutes Page 3
Regular Meeting of November 19, 2018
of revenue. Lannes reported they are not fully covering depreciation in the funds. Lannes stated
many cities do not depreciation at all.
Lannes reported there is still a balance in the recycling fund even with the buy-down option that was
passed several years ago and there would still be approximately $18,000 in the fund when the
contract is up. Vetch inquired what the buy-down consisted of and Lannes replied it was $0.30 per
month per account.
Lannes reported that no formal action is needed tonight and if there are no changes from Council,
she would move forward with the budgets at the beginning of the year. Cocking inquired what is
being done to assist with the costs of the Wastewater Treatment Plant improvements. He felt they
should be proactive to fund the improvements over time or while they still have time. Nafstad noted
capital and depreciation are budgeted annually and can be used for the project. Lannes added that
there are also GASB standards that cities must follow. Vetsch suggested reviewing multiple funding
options. Hendrickson inquired if expanding the service area to outside of city limits would see a
benefit and Nafstad replied ultimately it would. Cocking felt it prudent to have multiple funding
options on hand.
B. Legal
1). City Attorney Report
There were no questions on the report.
C. Fire – None
D. City Clerk – None
E. Public Works/Engineering – None
F. Planning/Zoning – None
G. Building – None
H. Administration
1). LGN, Lobbying Services Agreement
Nafstad reported the contract for legislative services will expire at the end of the year. He noted the
quality of service received by both the State and Federal teams and also informed the Council Andy
Burmeister is no longer with the company. Nafstad stated the contract is for one year rather than
two and the St. Michael City Council has already approved it. Nafstad discussed the Coalition
leading the lobbying efforts in the future.
Nafstad stated that they have not yet heard any updates on the possible $10 million federal funds.
The Council further discussed the scope of services, the cost of services, the $10 million federal
grant request, and the Corridors of Commerce legislation.
DRAFTAgenda Page 7
City Council Meeting Minutes Page 4
Regular Meeting of November 19, 2018
Motioned by Vetsch, seconded by Olson, to Approve the Lobbying Services Agreement with
Lockridge Grindal Nauen P.L.L.P. for services January 1-December 31, 2019. Ayes: Vetsch,
Olson, Hudson, and Cocking. Nays: Hendrickson. Ab sent: None. MOTION DECLARED
CARRIED.
2). City Administrator’s Update
Nafstad reported on possible wastewater service to St. Michael and a recent request from a developer
for service in Otsego. Nafstad said the Montgomery property in St. Michael is moving forward
again and he expects to bring the service agreement back to Council soon. Nafstad informed the
Council the request from the Otsego developer was for the Becker Towers LLC parcels west of town
and nothing further would be pursued unless desired by the City of Otsego.
Nafstad reported there was a watermain break on Veterans Days near the intersection of county
roads 19 and 37. Crews began the at 2 a.m. with the goal of having service restored early a.m. for
the businesses, but unfortunately the problem was more extensive than expected causing a larger
longer outage. All service was restored around 4 p.m. Nafstad commended Public Works for their
work and long hours on what was supposed to be their day off.
Nafstad invited the Council to an anniversary celebration for Senior Center Director Vonnie Waters
on November 21 at 11:00 a.m.
9.Announcements and/or Upcoming Meetings
November 22/23 City Offices Closed, Thanksgiving Observed
November 26 Joint Powers Water Board, 6:00 p.m.
Parks Committee, 7:00 p.m.
December 3 Truth in Taxation Hearing, 6:30 p.m.
City Council, 7:00 p.m.
December 10 STMA Ice Arena Board, 6:00 p.m.
December 11 Planning Commission, 7:00 p.m.
December 17 City Council, 7:00 p.m.
December 24 City Offices Closed 12:00 p.m. – Close, Christmas Eve
December 25 City Offices Closed, Christmas Day
December 26 Joint Powers Water Board, TBD
Parks Committee, TBD
10.ADJOURNMENT
Motioned by Cocking, seconded by Olson, to adjourn the meeting at 8:21 p.m. Ayes: Hendrickson,
Cocking, Hudson, Olson and Vetsch. Nays: None. Absent: None. MOTION DECLARED
CARRIED.
Respectfully submitted,
___________________________________
Kimberly A. Hodena, City Clerk DRAFTAgenda Page 8
Mayor and Council Request for Action
P:\City Council\Council Packet Information\2018\120318\2018-12-03 Finance Bills Report (RCA).docx
Meeting Date: December 3, 2018
November 28, 2018
SUBJECT: CONSENT - FINANCE – PAYMENT OF BILLS
RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the
following:
MOTION TO: Authorize the Monday, December 3, 2018 payment of the claims as presented
except the bills specifically pulled, which are passed by separate motion. The claims listing has
been provided to Council as a separate document. The claims listing is available for public
viewing at City Hall upon request.
BACKGROUND: The City processes claims on a semi-monthly basis. The bills are approved
through their respective departments and administration and passed onto the City Council for
approval.
KEY ISSUES:
• Account codes starting with 810 are STMA Arena Expenses/Vendors (bolded) and
key issues will be presented in the claims listing document.
POLICY/PRACTICES CONSIDERATIONS: It is the City’s policy to review and approve
payables on a semi-monthly basis.
FINANCIAL CONSIDERATIONS: City staff has reviewed and recommends approval of
payments presented.
LEGAL CONSIDERATIONS: The Mayor and Council have the authority to approve all bills
pursuant to Minnesota State Law, which requires all bills to be paid in a timely manner,
generally within 30 days unless one party determines to dispute the billing.
Responsible Person: Tina Lannes, Finance Director
Submitted through: Adam Nafstad, City Administrator-PWD
Attachment: List of Claims (under separate cover)
Agenda Page 9
Mayor and Council Request for Action
P:\City Council\Council Packet Information\2018\120318\2018-12-03 Official Council Meetings for 2018.docx
Meeting Date: December 3, 2018
November 287, 2018
SUBJECT: CONSENT - CITY CLERK- 2019 CITY COUNCIL MEETING DATES
RECOMMENDATION: It is respectfully requested that the Mayor and City Council consider
the following:
MOTION TO: Approve Resolution No. 2018-035 Establishing the 2019 City Council Regular
Meeting Dates.
BACKGROUND: Each year the City Council shall identify its official meeting dates for the
coming year.
KEY ISSUES:
• There are several recognized holidays that fall on the first and/or third Mondays
throughout the year. These include:
o Monday, January 21 - Martin Luther King Jr. Day
o Monday, February 18 - President’s Day
o Monday, May 27 – Memorial Day
o Monday, September 2 – Labor Day
The City Council meetings that would normally meet on these days have been moved to
the Tuesday immediately following the holiday.
• Generally, if a fifth Monday falls during a calendar month, the Cities of Albertville and St.
Michael and the STMA School Board have generally set a joint meeting for the fifth
Monday which will occur on April 29, July 29, September 30, and December 30 this year.
POLICY/PRACTICES CONSIDERATIONS: Council may choose to change, add or delete
meetings as needed throughout the year and will be required to post notice at least 72 hours in
advance of changes, cancellations, or additional meetings.
LEGAL ISSUES: The City Council has the authority to set its official meeting dates each year.
Responsible Person/Department: Kimberly A. Hodena, City Clerk
Submitted by: Adam Nafstad, City Administrator-PWD
Attachments: Resolution No. 2018-035
2019 Calendar of Official Meetings
Agenda Page 10
CITY OF ALBERTVILLE
COUNTY OF WRIGHT
STATE OF MINNESOTA
RESOLUTION NO. 2018-035
A RESOLUTION ESTABLISHING THE
2019 CITY COUNCIL REGULAR MEETING SCHEDULE
WHEREAS, the City Council may declare its official regular meeting schedule each year,
and;
WHEREAS, the regular City Council meetings are scheduled the first and third Mondays of
each month and will be scheduled to Tuesday should it fall on an observed holiday, and;
WHEREAS, the regular City Council meetings begin at 7:00 p.m. and are to be held in the
City Hall Council Chambers unless noticed in advance, and;
NOW, THEREFORE, BE IT RESOLVED that the City Council of Albertville, Wright
County, Minnesota, hereby establishes the following 2019 regular City Council meetings:
January 7 July 1
January 22 – Tuesday July 15
February 4 August 5
February 19 – Tuesday August 19
March 4 September 3– Tuesday
March 18 September 16
April 1 October 7
April 15 October 21
May 6 November 4
May 20 November 18
June 3 December 2
June 17 December 16
Adopted by the City Council of the City of Albertville this 3rd day of December 2018.
Jillian Hendrickson, Mayor
ATTEST:
Kimberly A. Hodena, City Clerk
Agenda Page 11
Page 1
CITY OF ALBERTVILLE
COUNTY OF WRIGHT
STATE OF MINNESOTA
RESOLUTION NO. 2018-036
A RESOLUTION ESTABLISHING THE
2019 CITY OBSERVED HOLIDAYS
WHEREAS, the City Council is desirous of establishing the 2019 City Observed Holidays for
the City of Albertville effective December 31, 2018; and
NOW, THEREFORE, BE IT RESOLVED that the City Council of Albertville, Wright
County, Minnesota, hereby establishes the following 2019 City Observed Holidays:
New Year’s Day January 1
Martin Luther King Jr. Day January 21
Presidents’ Day February 18
Memorial Day May 27
Independence Day July 4
Labor Day September 2
Veterans Day November 11
Thanksgiving Day November 28
Friday after Thanksgiving Day November 29 (Public Works/Utilities employees only)
Christmas Eve December 24 (Public Works/Utilities employees only)
Christmas Day December 25
Adopted by the City Council of the City of Albertville this 3rd day of December 2018.
Jillian Hendrickson, Mayor
ATTEST:
Kimberly A. Hodena, City Clerk
Agenda Page 12
City of Albertville
Resolution No. 2018-036
Meeting of December 3, 2018
Page 2
City Hall Employees Public Works/Utilities Employees
8 hours New Year’s Day, 2 hours vacation
or comp-time 8 hours New Year’s Day
10 hours Martin Luther King Jr. Day 8 hours Martin Luther King Jr. Day
10 hours Presidents’ Day 8 hours Presidents’ Day
10 hours Memorial Day 9 hours Memorial Day
10 hours Independence Day 9 hours Independence Day
10 hours Labor Day 9 hours Labor Day
10 hours Veterans Day 8 hours Veterans Day
10 hours Thanksgiving Day 8 hours Thanksgiving Day
0 hours
Christmas Eve – City Hall closes
at 12:00 noon. Vacation or comp-
time must be used
8 hours Friday after Thanksgiving Day
10 hours Christmas Day 5 hours Christmas Eve Day
88 hours Total 8 hours Christmas Day
88 hours Total
Agenda Page 13
P:\City Council\Council Packet Information\2018\120318\2018-12-03 Polling Place Designation.docx
Meeting Date: December 18, 2017
Mayor and Council Request for Action
_____________________________________________________________________________
November 29, 2018
SUBJECT: CONSENT – CLERK – POLLING PLACE DESIGNATIONS
RECOMMENDATION: It is respectfully requested that the Mayor and City Council consider
the following motion:
MOTION TO: Approve Resolution No. 2018-037 designating the City of Albertville’s polling
locations for 2019.
BACKGROUND: Minnesota Statute 204B.16 requires each municipality to designate by
ordinance or resolution a polling location for each precinct for the following calendar year.
Should a Special Election be called, polling locations must be in place.
KEY ISSUES:
• Due to voter turnout at Special Elections versus a Mid-Term or Presidential Elections,
staff recommends one location for 2019 and that it be STMA Middle School West.
• Since Albertville administers its own absentee voting, a polling location for that must be
designated as well. City Hall has worked well in the past.
• Staff has confirmed with the STMA School District that this would be suitable to
designate as the polling place.
POLICY/PRACTICES CONSIDERATIONS: The Mayor and City Council have the authority
to set precinct locations and are required to do so by MN State Statute.
Responsible Person/Title: Kimberly A. Hodena, City Clerk
Submitted Through: Adam Nafstad, City Administrator-PWD
Attachments: Resolution No. 2018-037
Agenda Page 14
Page 1
CITY OF ALBERTVILLE
COUNTY OF WRIGHT
STATE OF MINNESOTA
RESOLUTION NO. 2018-037
A RESOLUTION DESIGNATING POLLING PLACE LOCATIONS
WHEREAS, Minnesota Statute section 204B.16, Subdivision 1 requires the governing body
of each municipality designate a polling place for each election precinct; and,
WHEREAS, this designation must be made by December 31 of each year, and said
designation is effective for the following calendar year, unless a change is made pursuant to
Minnesota Statute 204B.175 or because the polling place becomes unavailable; and,
NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Albertville
County of Wright, State of Minnesota hereby establishes the boundaries of the voting precinct
and polling place as follows:
Precinct Name – Polling Place Location
Precinct 005 Albertville STMA Middle School West
11343 50th Street NE
Albertville, MN 55301
Precinct 005 Albertville ABSENTEE City Hall
5959 Main Avenue NE
Albertville, MN 55301
Adopted by the Albertville City Council this 3rd day of December, 2018.
_____________________________
Jillian Hendrickson, Mayor
ATTEST:
_____________________________
Kimberly A. Hodena, City Clerk
Agenda Page 15
Mayor and Council Request for Action
P:\City Council\Council Packet Information\2018\120318\2018-12-03 Final Levy and Budget for 2019.doc
Meeting Date: December 3, 2018
November 27, 2018
SUBJECT: FINANCE DEPARTMENT – 2019 PROPERTY TAX LEVY AND FINAL BUDGET
RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the
following:
MOTION TO: Approve Resolution No. 2018-038 entitled a Resolution Adopting Property Tax
Levy Collectible in 2019 (for 2.99%) and approve Resolution No. 2018-039 entitled a
Resolution Adopting the 2019 Final Budget.
BACKGROUND: On September 17, 2018, the City Council certified a preliminary levy of
$4,004,731 to Wright County. Based on the preliminary levy, Wright County has prepared and
mailed projected tax statements to all residents. On Monday, December 3, the City Council will
host a public hearing, known as a Truth-In-Taxation, for the Council to take public comments on
the proposed budget and levy. Following public comments, the City Council at a regularly
convened meeting may approve or make adjustments to the final levy, which is then certified to
Wright County for taxes payable in 2019. Coinciding with the adoption of the City’s Levy, the
City Council officially adopts a 2019 budget detailing projected revenue and expenses.
KEY ISSUES:
• The public Truth-in-Taxation hearing was held prior to Council approvals.
• The proposed budget and levy represents a total levy increase of 2.99%.
• The debt service budget has decreased by $269,555 and the general fund operations levy
has increased by $385,968 for the 2.99% levy increase.
• The proposed budget includes anticipated LGA funding (estimated $112,015) which will
assist with infrastructure expenses.
• Staff provides the final levy to the County Auditor no later than end of business day
December 20, 2018.
POLICY CONSIDERATIONS: The Council reviews and approves all budgets and tax levies.
FINANCIAL CONSIDERATIONS: In reviewing the projected 2019 budget, staff anticipates
maintaining the Office of the State Auditors recommendation of 40% of the budget in designated
funds for general reserve.
Responsible Person/Department: Tina Lannes, Finance Director
Submitted Through: Adam Nafstad, City Administrator-PWD
Attachments: Resolution No. 2018-038
Resolution No. 2018-039
Agenda Page 16
CITY OF ALBERTVILLE
COUNTY OF WRIGHT
STATE OF MINNESOTA
RESOLUTION NO. 2018-038
A RESOLUTION ADOPTING THE
2018 TAX LEVY COLLECTIBLE IN 2019
BE IT RESOLVED by the C ouncil of the City of Albertville, County of Wright,
Minnesota, that the following sums of money be levied for the current year, collectible in 2018,
upon taxable property in the City of Albertville for the following purposes:
Total Levy $4,004,731
The City Clerk is hereby instructed to transmit a certified copy of this resolution to the county
auditor of Wright County, Minnesota.
Adopted by the City Council of the City of Albertville this 3rd day of December, 2018.
________________________________
Jillian Hendrickson, Mayor
ATTEST:
_________________________________
Kimberly A. Hodena, City Clerk
Agenda Page 17
CITY OF ALBERTVILLE
COUNTY OF WRIGHT
STATE OF MINNESOTA
RESOLUTION NO. 2018-039
A RESOLUTION ADOPTING THE 2019 FINAL BUDGET
WHEREAS: the City Council of the City of Albertville has adopted a final budget.
WHEREAS: the Albertville City Council has adopted a final tax levy to be placed upon
the taxable property in the City of Albertville:
WHEREAS: the Albertville City Council desires to reserve within the General Fund
those monies designated as capital outlays within various budget classifications, such that those
monies can be disbursed only for those capital outlays so specified within the budget:
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF ALBERTVILLE, MINNESOTA:
1. The attached budget is hereby adopted as the final budget for the City of Albertville for the
period January 1, 2019, through December 31, 2019.
2. All monies designated within the budget, as capital outlays shall be reserved within the
Capital Reserves Fund, such that those monies can be disbursed only for those capital
outlays so specified within the budget.
3. The Albertville City Council has hereby complied with Minnesota Statutes.
4. The Finance Director is hereby authorized to transmit certification of compliance with
Minnesota Statutes to the Commissioner of Revenue as required.
Adopted by the Albertville City Council this 3rd day of December, 2018.
________________________________
Jillian Hendrickson, Mayor
ATTEST:
_________________________________
Kimberly A. Hodena, City Clerk
Agenda Page 18
City of Albertville
Resolution No. 2018-039
Meeting of December 3, 2018
Page 2
2019 BUDGET SUMMARY COMPARISON
GENERAL FUND
General Fund Revenue: 2018 Budget 2019 Budget
Difference
18 to 19 $
Difference
18 to 19 %
31010 Current Ad Valorem Taxes 2,041,158 2,075,403 $34,245 1.68%
32100 Licenses & Permits 27,000 27,000 $0 0.00%
32110 Liquor Licenses 33,000 33,000 $0 0.00%
32120 3.2 Liquor Licenses 75 75 $0 0.00%
32150 Sign Permits 1,300 1,000 -$300 -23.08%
32210 Building Permits 115,000 100,000 -$15,000 -13.04%
32240 Animal Licenses 700 700 $0 0.00%
33401 LGA Revenue expected 111,024 112,015 $991 0.89%
33405 Police Aid 40,000 41,000 $1,000 2.50%
33406 Fire Aid 61,000 64,000 $3,000 4.92%
33422 Other State Aid Grants 11,500 11,500 $0 0.00%
34000 Charges for Services 4,000 5,000 $1,000 25.00%
34005 Engineering Review Fee - Bldg 3,000 3,000 $0 0.00%
34101 Leases - City Property 0 2,600 $2,600 0.00%
34103 Zoning & Subdivision Fees 2,500 2,500 $0 0.00%
34104 Plan Check Fee 50,000 65,000 $15,000 30.00%
34107 Title Searches 3,600 3,600 $0 0.00%
34113 Franchise Fee - Cable 74,000 74,000 $0 0.00%
34202 Fire Protection Contract Charges 294,620 319,846 $25,227 8.56%
34780 Rental Fees 12,000 15,000 $3,000 25.00%
34950 Other Revenues 11,000 15,000 $4,000 36.36%
34110 Arena 13,074 18,417 $5,343 40.87%
34112 Electric Franchise Fee 115,000 115,000 $0 0.00%
36210 Interest Earnings 20,000 25,000 $5,000 25.00%
102 Capital Levy 1,015,750 1,367,473 $351,723 34.63%
Total Revenues 4,060,300 4,497,130 $436,829 10.76%
Agenda Page 19
City of Albertville
Resolution No. 2018-039
Meeting of December 3, 2018
Page 3
General Fund Department
Expenditures:
2018
Budget 2019 Budget
Difference
18 to 19 $
Difference
18 to 19 %
41000 General Government 30,000 30,000 $0 0.00%
41100 Council 40,588 40,524 -$64 -0.16%
41300 Combined Administrator/Engineer 105,326 144,672 $39,346 37.36%
41400 City Clerk 114,487 112,152 -$2,334 -2.04%
41440 Elections 20,000 20,000 $0 0.00%
41500 Finance 149,961 109,503 -$40,457 -26.98%
41550 City Assessor 29,870 36,000 $6,130 20.52%
41600 City Attorney 40,000 40,000 $0 0.00%
41700 City Engineer 25,000 25,000 $0 0.00%
41800 Economic Development 6,000 6,000 $0 0.00%
41910 Planning & Zoning 46,507 46,507 $0 0.00%
41940 City Hall 158,113 151,950 -$6,163 -3.90%
42000 Fire Department 493,323 491,341 -$1,981 -0.40%
42110 Police 735,840 761,390 $25,550 3.47%
42400 Building Department 227,048 229,886 $2,838 1.25%
42700 Animal Control 7,000 7,000 $0 0.00%
43100 Public Works - Streets 330,624 360,762 $30,138 9.12%
45000 Culture & Recreation 75,211 81,091 $5,880 7.82%
45100 Parks & Recreation 323,719 347,367 $23,647 7.30%
43160 Electric street lights 85,933 88,511 $2,578 3.00%
102 Capital 102 1,015,750 1,367,473 $351,723 34.63%
Total Expenditures 4,060,300 4,497,130 436,830 10.76%
Levy 2018 2019
Difference
18 to 19 %
General Fund & EDA 2,041,158 2,075,403
1.68%
Capital Levy 1,015,750 1,367,473
34.63%
Total Tax Levy (Oper. Levy) 3,056,908 3,442,876
12.63%
357 GO Improvement Bond 03 273,963 0
354 Bonds 03 PF Lease Rev 0 0
359 City Hall 05 261,478 263,775
360 Go Imp 2012A CSAH 19 26,157 26,157
358 PW Facility 04 100,651 102,762
361 Go Imp 2012A Lach 31,600 31,600
362 Go Imp 2012A Ind Park 84,561 84,561
468 I-94 53,000 53,000
Total Debt Service Levy 831,410 561,855 Debt Levy -32.42%
Total Levy 3,888,318 4,004,731
Total
Levy 2.99%
Agenda Page 20
P:\City Council\Council Packet Information\2018\120318\2018-12-03 Fire SCBA RCA.doc
Meeting Date: December 3rd, 2018
Mayor and Council Request for Action
_____________________________________________________________________________
November 28, 2018
SUBJECT: FIRE DEPARTMENT- PURCHASE OF 3 SELF-CONTAINED BREATHING APPARATUS
(SCBA)
RECOMMENDATION: It is respectfully requested that the Mayor and City Council consider
the following:
MOTION TO: Authorize the purchase of 3 Self-Contained Breathing Apparatus (SCBA) for the
Fire Department.
BACKGROUND: The Fire Department’s Self-Contained Breathing Apparatus (SCBA) is part
of a planned rotation of equipment and budgeted in the Fire Department’s capital plan.
In October of 2016, City Council authorized the purchase of 12 SCBA packs, 30 SCBA bottles,
34 SCBA masks, and 2 RIT packs for a total purchase price of $84,716.
As a planned result of the Fire Department fleet reorganization, the Fire Department is now
requesting three additional SCBA’s for use in Fire Academy training, Fire Department training,
and mutual aid response where Engine 11 or Ladder 11 are not necessary for response. The
current standard procedure is to remove SCBA’s from either Engine 11 or Ladder 11 for training
and mutual aid response, reducing the number of available SCBA for use by on-scene personnel
at calls for service.
The purchase price of the 3 SCBA’s is $14,391. The purchase of the requested SCBA in 2018
will save on projected cost increases for 2019, and the new SCBA will meet the same NFPA
standard as our current SCBA inventory. The NFPA standard will be updated in 2019, changing
the design, layout, and operation of the new SCBA’s going forward. If ordered now, the three
SCBA’s will be on-hand, and available, for our new hires as they start the Fire Academy on
January 2nd, 2019.
Staff is recommending approval of the purchase of a 3 Self-Contained Breathing Apparatus
(SCBA) for the Fire Department.
KEY ISSUES:
• The Fire Department Board of Officers has reviewed the purchase and is recommending
Council action.
• The purchase of 3 SCBA’s is a planned result of the Fire Department fleet reorganization.
• The purchase of 3 SCBA’s will enhance the training and mutual aid capabilities of the Fire
Department, while allowing for fully stocked fire apparatus.
• Ordering in 2018 will protect from potential pricing increases for 2019.
• Ordering in 2018 will allow for the delivery of the SCBA’s prior to our newest Reserve
Firefighters starting their Fire Academy in January of 2019.
Agenda Page 21
Mayor and Council Request for Action – December 3, 2018
Purchase of SCBA’s Page 2 of 2
P:\City Council\Council Packet Information\2018\120318\2018-12-03 Fire SCBA RCA.doc
Meeting Date: December 3, 2018
• The purchase of the 3 SCBA’s is funded and a part of the existing capital plan of the Fire
Department.
POLICY CONSIDERATIONS: It is City policy for the Council to review and approve all
capital purchases and investments.
FINANCIAL CONSIDERATIONS: The cost associated with the SCBA will be funded as a
planned purchase and part of the Fire Department’s capital budget.
LEGAL CONSIDERATIONS: The City has the authority to purchase equipment under the
State of Minnesota contract or by quotes.
Responsible Person/Title: Eric Bullen, Fire Chief
Submitted Through: Adam Nafstad, City Administrator-PWD
Agenda Page 22
CITY OF ALBERTVILLE
COUNTY OF WRIGHT
STATE OF MINNESOTA
RESOLUTION NO. 2018-040
RESOLUTION WITHDRAWING FROM THE WRIGHT COUNTY AREA
TRANSPORTATION JOINT POWERS BOARD
WHEREAS, the Wright County Area Transportation Joint Powers Board (WCAT
Board) was formed by a Joint Powers Agreement between a number of Wright County cities in
2014. Wright County was added to the WCAT Board in 2017 pursuant to a WCAT Joint Powers
Agreement (2017 WCAT JPA) adopted by the Wright County cities who were members of the
WCAT Board and by Wright County. Albertville adopted the 2017 WCAT JPA at the December
4, 2017 City Council meeting; and
WHEREAS, the WCAT Board has pursued its stated general purpose of providing
affordable public transportation to the residents of its cities, primarily by taking part in
Trailblazer Transit, a joint powers organization with McLeod and Sibley Counties; and
WHEREAS, the members of WCAT Board now seek to dissolve the WCAT Board and
to have Wright County, through its Board of Commissioners, take the place of the WCAT Board
as a partner in Trailblazer Transit; and
WHEREAS, the members of the WCAT Board also wish to have any funds remaining
after payment of WCAT obligations transferred to Wright County to be used for public transit
purposes;
NOW, THEREFORE, BE IT RESOLVED AS FOLLOWS:
1) That the City of Albertville, by action of its City Council, hereby withdraws from the
WCAT Board, effective December 31, 2018, but contingent upon the adoption of a
substantially similar Resolution by the other members of the WCAT Board whereby
said other members also withdraw from the WCAT Board effective December 31,
2018.
2) That all bills and obligations of WCAT shall be paid from any funds remaining with
the WCAT Board.
3) That, notwithstanding section 9 of the 2017 WCAT JPA, all WCAT funds remaining
after payment of bills and obligations incurred through December 31, 2018 shall be
transferred to the Wright County Auditor-Treasurer, to be used for public transit
purposes.
Agenda Page 23
City of Albertville
Meeting of December 3, 2018
Resolution No. 2018-040
Page 2
4) That, by taking these actions, the City of Albertville City Council intends that upon
adoption of a substantially similar Resolution by the other members of the WCAT
Board the WCAT Board will be dissolved and further intends to effectively rescind
any provision of the 2017 WCAT JPA that may be in conflict with this Resolution.
Adopted by the Albertville City Council this 3rd day of December 2018.
_________________________________________
Jillian Hendrickson, Mayor
ATTEST:
_____________________________________
Kimberly A. Hodena, City Clerk
Agenda Page 24
Mayor and Council Request for Action
P:\City Council\Council Packet Information\2018\120318\2018-12-03 Assessment Services Contract.docx
Meeting Date: December 3, 2018
November 27, 2018
SUBJECT: ADMINISTRATION - WRIGHT COUNTY ASSESSMENT SERVICES AGREEMENT FOR
2020-2021
RECOMMENDATION: It is respectfully requested that the Mayor and City Council consider
the following motion:
MOTION TO: Approve the Wright County Assessment Services Agreement for 2020-2021.
BACKGROUND: The Wright County Assessor’s Office has been providing Albertville with
assessment services dating back to the early 1990’s. Wright County provides experienced and
licensed assessors and has provided consistency in the valuation of properties.
A comparison of the current rates and the proposed new rates are below:
Parcel Type 2018-2019 Costs 2020-2021 Costs
Existing Parcel Assessment $11.50/parcel – 2018
$12.00/parcel - 2019
$13.00/parcel – 2020
$14.00/parcel - 2021
New Construction/Addition –
Residential/Commercial/Industrial/
Apartment/Exempt under $499,999
$50.00/parcel $50.00/parcel
New Construction/Addition –
Residential/Commercial/Industrial/Apartment
/Exempt over $500,000
$150.00/parcel $150.00/parcel
The agreement will begin January 2, 2019 and will end June 30, 2021.
KEY ISSUES:
•Wright County Assessor’s Office has experienced and licensed assessors who specialize
in both residential and commercial properties.
•The County Assessor is able to provide consistent assessment values across multiple
jurisdictions.
•Rates were increased two years ago to cover a deficit in the Wright County Assessor’s
Office. However, the County Board recently reviewed costs associated with performing
these services and feels rates need to be increased again due to the following reasons:
o The current deficit in the Assessor’s Office is over one million dollars.
o Software id antiquated and needs replacement for more than $125,000.
o More cities and townships are utilizing the County’s assessment services
requiring more employees.
o Recent legislation must be accredited requiring more expenses for training and
continuing education.
Agenda Page 25
Mayor and Council Communication – November 19, 2018
Wright County Assessment Service Page 2 of 2
P:\City Council\Council Packet Information\2018\120318\2018-12-03 Assessment Services Contract.docx
Meeting Date December 3, 2018
• The anticipated increase is approximately $2,661 for 2020 and approximately another
$2,661 in 2021. This does not take into account any new residential or commercial
construction/additions.
POLICY CONSIDERATIONS: It is the City’s policy to evaluate and consider contracts on a
case by case basis, seeking the best value for the City.
FINANCIAL CONSIDERATIONS: The City budgets annually for these assessment services.
Responsible Person/Department: Tina Lannes, Finance Director
Submitted through: Adam Nafstad, City Administrator-PWD
Attachments: Wright County 2020-2021 Assessment Services Agreement
Agenda Page 26
Agenda Page 27
Agenda Page 28
Agenda Page 29
Agenda Page 30
Agenda Page 31
Agenda Page 32
City Administrator’s Update
November 29, 2018
GENERAL ADMINISTRATION
I-94 Funding: Federal BUILD Grant candidates have yet to be announced. If selected, this would
provide additional funds to complete the added lanes between CR 19 and CR 37, as well as
replacement of the CR 19 bridge.
Consultant and Administrator Reviews: Annual reviews are scheduled to follow the December
17 meeting.
Park Property: The closing on the Barthel property is scheduled for December 10. The
purchase agreement for the easement from the Dance Studio has been signed and closing will
occur after the Barthel closing.
Centennial Planning: The Parks Committee met on November 26 to continue discussion on
planning for the September 21, 2019 centennial event. The next meeting is January 28 at 7:00
p.m. and all are welcome.
ENGINEERING/PUBLIC WORKS
I-94 Improvements: We are working with MnDOT staff on the cost share agreement, which I
expect to be an item at the next meeting. Albertville’s share will be related to the added access
to I-94.
Sanitary Sewer Service Agreement: Lennar is pursuing a development application for the
Montgomery property in St. Michael and I am working with St. Michael staff to update the
previous agreement for service.
2019 Street Project: We are working on preliminary design of the 2019 street and trail project.
The updated Street CIP and 2019 project will be presented in January. The open house for the
2019 project has been tentatively set for January 15.
WWTP Forcemain Project: Tina and I will be meeting with our financial advisor in early January
to discuss funding options for the 2019 WWTP project. Also, we will be submitting a CUP
application to the City of Otsego in mid-December as we are still waiting to finalize one of the
easement agreements.
Upcoming Events:
• December 6 (4:00 to 6:00 PM) - Wright County Economic Development Partnership
Holiday Social at BK Tap Haus, St. Michael.
Attachments: (none)
Agenda Page 33