2023-05-22 Joint Powers Water Board MinutesJoint Powers Water Board
Regular Meeting Minutes
May 22, 2023
Page 1
1. Call to Order. The regular meeting of the Joint Powers Water Board was called to order by
Vice Chairperson Hagerty, on Monday, May 22, 2023 at 6:00 pm. at the Joint Powers Water Board
Water Treatment Plant, 11100 50t�l St NE, Albertville, MN 55301.
Board present: To Dierberger, Ryan Gleason, Joe Hagerty, Bob Zagorski.
Board absent: Chris Kauffman, Rob Olson.
Staff present: John Seifert, General Manager; Jennifer Thomas, Office Manager.
Staff absent: Andrew Ahles, Water Department Supervisor / Facilities Manager, Dustin Carlson,
Assistant Water Department Supervisor / Facilities Manager, Zac Foster, Project Manager.
Engineering present: Chris Larson, Short Elliott Hendrickson, Inc. (SEH)
Engineering absent. None.
Insurance present: Dan Zachman, Zachman Insurance Agency,
2. Approve Agenda. Seifert asked for Board approval to add two items on the Claims List under
Consent Agenda (Custom Electrical Concepts, LLC for $10,321.50 and Exterior Maintenance Inc. for
$1,500). Gleason moved, Zagorski seconded, to adopt the amended Agenda as presented. Motion
carried 4-0.
3., Approve Consent Agenda. Dierberger moved, Gleason seconded, to approve the Consent
Agenda below. Motion carried 4-0.
3.1 April 24, 2023 Regular Board Meeting Minutes
3.2 May 2023 List of Claims
3.3 May 2023 Budget Report
3.4 May 2023 Cash Balances
3.5 February 2023 Investment Summary Report (corrected)
16 March 2023 Investment Summary
3.7 April 2023 Monthly Operations Report
3.8 Resolution Approving Weber Lawn and Landscaping's Bid for Landscape Maintenance
4. General Business.
4.1 Insurance Renewal. Zachman went over the 2023 insurance renewal and told the Board
that there is an increase of $7,000, with the largest increase being to property coverage.
Seifert asked for Board approval to accept the 2023 insurance renewal as presented.
Gleason moved, Dierberger seconded, to approve the 2023 insurance renewal as presented.
Motion carried 4-0.
Dan Zachman left the meeting,
4.2 Filter Rehab — Authorization to Advertise for Bidding. At the April 24, 2023 meeting,
the Board approved HDR's contract for the plans and specification preliminary work on the
filter rehab project not to exceed $30,000. The original HDR contract has unused fees in
the amount of $10,000, With Engineer Larson's transition to SEH consulting engineers,
Seifert asked for Board approvail to authorize entering into scope of services with SEH
Joint Powers Water Board
Regular Meeting Minutes
May 22, 2023
Page 2
consulting engineers to process the bid package for the Water Treatment Plant filter rehab
project not to exceed $14,500, Zagorski moved, Gleason seconded, to approve the
authorization of entering into scope of services with SEH consulting engineers to process
the bid package for the Water Treatment Plant filter rehab project not to exceed $14,500.
Motion carried 4-0.
Larson then told the Board that the plans and specifications for the filter rehab project are
nearing completion, Because there is a 3 month lead time on filter media, Larson asked for
Board approval to authorize the advertisement for public solicitation for the Water
Treatment Plan filter rehab project as proposed. Zagorski moved, Gleason seconded, to
approve the authorization of the advertisement for public solicitation for the Water
Treatment Plan filter rehab project as proposed. Motion carried 4-0.
43 Authorization to Replace: Well 3 VFD. At its April 24, 2023 meeting, the Board
approved authorization to solicit for proposal to supply a replacement Variable Frequency
Well No. 3. Staff received bids from Automatic Systems Co. ($15,022), IDEAL Electric
Services & Repair ($18,439) and Instrument Services & Control (ICS) (No bid). Seifert
asked for Board approval to award the Well 3 Variable Frequency Drive project to Automatic
System Co. in the amount of $15,022. Gleason moved, Zagorski seconded, to award the
Well 3 Variable Frequency Drive project to Automatic Systems Co. in the amount of
$15,022. Motion carried 4-0.
4.4 First Amendment to Verizon Wireless 2018 Site Lease Agreement. Seifert
reminded the Board of the 2018 Verizon Wireless Lease Agreement that was previously
approved to construct in early 2019, but was not built. Verizon has now scheduled the
completion of this project in 2024, Scott Landsman, the Board's attorney, worked with
Verizon attorneys on a first amendment to the 2018 site lease agreement which reflects
updated pricing, as well as two additional deal points. The first is that there is inclusion in
the amendment that if the tower is not built and constructed to initiate payments, the
contract will be null and void in the year of 2024. The second item allows for the full
recapture of the investment program for the project per Verizon back to the initial 25 year
term. Staff asked for a motion to approve the first amendment to the Verizon lease
conditioned on final approval of signed documents from Verizon by Joint Powers Water
Board's attorney, Scott Landsman, and General Manager, John Seifert. Gleason moved,
Zagorski seconded, to approve the first amendment to the Verizon lease conditioned on
final approval of signed documents from Verizon by Joint Powers Water Board's attorney,
Scott Landsman, and General Manager, John Seifert. Motion carried 4-0.
5. Engineer. None.
6, Operations. Seifert gave a brief overview of investments found under 3.6.
7. Office. None.
8. Other Business / Announcements / Correspondence. None,
9. Adjourn. Gleason moved, Zagorski seconded, to adjourn the Joint Powers Water Board
meeting at 6:38 PM. Motion carried 4-0.
Tho fen
Jen,r? in, 'as, Recording Secretary