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2023-07-17 City Council MinutesNbertville *N"%�UNW&w4w.. ALBERTVILLE CITY COUNCIL REGULAR MEETING MINUTES 1. Call to Order Mayor Hendrickson called the meeting to order at 7 pm. 2. Pledge of Allegiance — Roll Call July 17, 2023 — 7 pm Council Chambers Albertville City Hall Present: Mayor Hendrickson, Councilmembers Cocking, Hayden, Olson and Zagorski. Staff Present: City Administrator Nafstad, City Planner Brixius, Fire Chief Bullen, City Attorney Couri, Finance Director Lannes and City Clerk Luedke. 3. Recognitions — Presentations — Introductions — None 4. Public Forum — None 5. Amendments to the Agenda MOTION made by Councilmember Hayden, seconded by Councilmember Olson to approve the July 17, 2023, agenda as submitted. Ayes: Cocking, Hayden, Hendrickson, Olson and Zagorski. Nays: None. The motion carried. 6. Consent Agenda All items under the Consent Agenda are considered to be routine by the City staff and will be enacted by one motion. In the event an item is pulled, it will be discussed in the order it is listed on the Consent Agenda following the approval of the remaining Consent items. Items pulled will be approved by a separate motion. A. Approve the June 20, 2023, regular City Council Meeting minutes as presented. B. Authorize the Monday, July 17, 2023, payment of claims as presented, except bills specifically pulled which are passed by separate motion. The claims listing has been provided to City Council as a separate document and is available for public view at City Hall upon request. C. Accept Account Receivable Report. D. 2nd Quarter Budget to Actual Report E. Approve a Special Event Permit for Family Youth Community Connections for their 9d' Annual Open Streets event on September 9, 2023, from 11 am to 1 pm. F. Approve a revision to the Department Meeting and Training Attendance section of the Fire Department's Standard Operating Policies and Procedures. G. Approve purchase of a BC 1174 Bobcat Brush Cutter in the amount of $6,900. H. Approve Payment Application No. 3 to Gridor Construction in the amount of $374,157 for Wastewater System Improvements. MOTION made by Councilmember Zagorski, seconded by Councilmember Olson to approve the July 17, 2023, Consent Agenda as submitted. Ayes: Cocking, Hayden, Hendrickson, Olson and Zagorski. Nays: None. The motion carried. City Council Meeting Minutes Page 2 Regular Meeting of July 17, 2023 7. Public Hearing — None 8. Wright County Sheriff s Office — Updates, reports, etc. There were no updates from the Wright County Sheriffs Department. 9. Department Business A. City Council 1. Committee Updates (STMA Ice Arena, Planning, JPWB, Parks, Fire Board, FYCC, etc.) Councilmember Zagorski provided an update from the STMA Arena Board meeting which included a discussion on ice rental. Councilmember Cocking answered questions from the other Councilmembers. Councilmember Zagorski also provided an updated from the Joint Power Water Board meeting which included a discussion on the increase of water usage and to state fees. Councilmember Olson answered questions from the other Councilmembers. 2. Planning Commission Vacancy Discussion City Clerk Luedke introduced the item and reported the City had received two applications which were forwarded to Personal Committee for review. Mayor Hendrickson said the Personal Committee reviewed both applications and spoke with Planning Commissioner Chair Buhrmann. She said both candidates had good skills and would do a good job but the Committee felt one candidate had a skill set that the current Planning Commission does not have. Councilmember Olson agreed with Mayor Hendrickson. Planning Commissioner Chair Buhrmann was present and answered questions from Council regarding the applicants. He reported he thought both were good candidates. MOTION made by Councilmember Olson, seconded by Councilmember Hayden to appoint Mr. Jason Pinski to the Planning Commission. Ayes: Cocking, Hayden, Hendrickson, Olson and Zagorski. Nays: None. The motion carried. Mr. Jason Pinski was presented and thanked the City Council for the appointment. B. Building — None C. City Clerk 1. City Code Amendment - Expiration and Renewal Date for Rental Licenses City Clerk Luedke presented the staff report and answered questions from Council. MOTION made by Councilmember Hayden, seconded by Councilmember Cocking to adopt Ordinance No. 2023-07 amending the Albertville City Code Rental Licensing Requirements relating to the expiration and renewal date for rental licenses within the City. Ayes: Cocking, Hayden, Hendrickson, Olson and Zagorski. Nays: None. The motion carried. City Council Meeting Minutes Page 3 Regular Meeting of July 17, 2023 D. Finance 1. Approve Tort Liability Insurance Renewal Finance Director Lannes provided background information on the insurance renewal and answered questions from Council. The City Council recommended moving this item to the Consent Agenda in the future. MOTION made by Councilmember Zagorski, seconded by Councilmember Hayden to not waive the City's monetary limits on tort liability established by Minnesota Statutes, Section 466.04. Ayes: Cocking, Hendrickson, Hudson, Olson and Zagorski. Nays: None. The motion carried. E. Fire — None F. Planning and Zoning 1. Zoning Amendment — Temporary Storage Containers and Dumpster Bags City Planner Brixius presented the staff report which included a summary of the proposed ordinance to regulate temporary storage contains and dumpster bags. He said the City currently does not regulate these items. Planner Brixius reported the City has received complaints and the proposed ordinance amendment would allow the City to enforce the regulations on a per complaint basis. He said the Planning Commission reviewed the ordinance and recommended approval. He answered questions from Council. City Administrator Nafstad provided additional information on the proposed ordinance and answered questions from Council. Public Works Supervisor Guimont offered additional information on the temporary dumpster bags. City Attorney recommended a change to the description of the residential dumpster bags to include the dumpster bags were intended for waste. There was Council discussion regarding the duration of storage for the containers and the differences between storage containers and dumpster bags. The Council directed staff to amend the storage duration on the dumpster bags from 30 days to 14 days on the ordinance and include the City Attorney's recommended change. MOTION made by Councilmember Cocking, seconded by Councilmember Hayden to adopt Ordinance No. 2023-08 amending Section 200.2 Definitions and 1000.15.A Outdoor Storage establishing regulations pertaining to the temporary outdoor storage of storage containers and dumpster bags in residential zoning districts as amended and include City Attorney's recommendations. Ayes: Cocking, Hendrickson, Hayden, Olson and Zagorski. Nays: None. The motion carried. 2. Driveway and Curb Cut Widths Discussion City Planner Brixius presented the staff report and stated staff was requesting direction from Council regarding the regulation and enforcement of the current 24 feet residential curb cut requirement. He reported the Code was established for uniform curb cuts, adequate width for snow removal and parking for three car garages. Planner Brixius answered questions from Council and said the Planning Commission discussed the item and recommended not amending the current Code. City Council Meeting Minutes Regular Meeting of July 17, 2023 Page 4 City Administrator Nafstad provided information on the City's Driveway Permit program and the issues the City has had with compliance to the current Code. He said with the driveway program, the City reviews the sidewalks and would replace them if needed. Public Works Supervisor Guimont said the residents who obtain a driveway permit constructed their driveways correctly and added if he sees a driveway being constructed he notifies the contractor and/or resident that a driveway permit was required. There was Council discussion regarding the current standards of the curb cut widths, if larger driveways should be allowed and the process of notifying current homeowners who were non- compliant. The Council's consensus was to keep the curb cut width at 24 feet and follow the Planning Commission recommendations. Planning Commissioner Chair Buhrmann provided additional information for the Planning Commission discussion. MOTION made by Councilmember Cocking, seconded by Councilmember Hayden to not amend the current Code, require Right-of-way (driveway) permits prior to driveway construction, notify contractor operating in Albertville of the Code rules and permit requirements and enforce the Code on current violators. Ayes: Cocking, Hendrickson, Hayden, Olson and Zagorski. Nays: None. The motion carried. G. Public Works/Engineering 1. Compost Site Discussion City Administrator Nafstad introduced the item and said Otsego residents are allowed to use the City's compost site. He reported the cost of chipping has increased significantly and said last year the cost was $10,000 to chip and haul wood and that cost was split with Otsego. Administrator Nafstad stated this year, the cost was estimated to be $40,000 if not more. Mr. Nafstad reported Albertville does not have a formal agreement with Otsego but due to the size of the cities, one-third Albertville and two-thirds Otsego would be a reasonable cost split. He noted the City will need to develop a long-term plan for the facility and will have to consider if the two cities continue to share the facility. He said consideration of access, allowed users, and security will need to be considered and he answered questions from Council. Public Works Supervisor Guimont answer questions from Council and provided information on Emerald Ash Borer. He said in the past, vendors would request to keep the cut product but now they did not want it. He provided cost estimates for fencing in the compost site and the addition of a card entry system. There was Council discussion regarding different options for regulating the compost site, the future of the site which may include fencing and working with the City of Otsego on a formal agreement. The Council said the compost site was a great service for the Albertville residents. 2. County Road 137 Concept Discussion City Administrator Nafstad provided background information and which included the concept plan Wright County provided for the reconstruction of County Road 137. He said the City would like to include some type of Ped Crossing in the reconstruction and answered questions from Council regarding the proposed concept. City Council Meeting Minutes Regular Meeting of July 17, 2023 Page 5 There was Council discussion regarding the proposed concept plan and the Council's consensus was the concept plan looked good. City Administrator Nafstad reported he would bring back to a future Council meeting additional information and said he planned to asked the County to work with MnDOT to see if this project could be incorporated into the I-94 State Project. H. Legal — None I. Administration 1. City Administrator's Update City Administrator Nafstad reviewed the City Administrator's Update and provided additional information on Wright County's exploration of a Watershed Taxing District within the City. He said he did not believe the new district would benefit the City of Albertville. City Attorney Couri provided an update on the Maeyaert property and said he would be sending a letter to Mr. Maeyaert notifying him that he is not in compliance with the court order. He said if the property was not cleaned up, the City would clean it up and assess him. Announcements and/or Upcoming Meetings July 24 Joint Powers Water Board, 6 pm Parks Committee, 7 pm August 7 Council Budget Workshop, 6;15 pm August 7 City Council, 7 pm August 8 Planning Commission, 7 pm August 14 STMA Arena Board, 6 pm August 21 Council Budget Workshop, 6;15 pm August 21 City Council, 7 pm 10. Adjournment MOTION made by Councilmember Cocking, second by Councilmember Hayden to adjourn the meeting at 8:33 pm. Ayes: Cocking, Hayden, Hendrickson, Olson and Zagorski. Nays: None. The motion carried. Respectfully submitted, Kristine A. Luedke, City Clerk