2016-02-01 CC Agenda Packet
City of Albertville Council Agenda
Monday, February 1, 2016
City Council Chambers
7:00 p.m.
PUBLIC COMMENTS -The City of Albertville welcomes and encourages public input on issues listed on the agenda or of general community
interest. Citizens wishing to address the Council regarding specific agenda items, other than public hearings are invited to do so under Public
Forum and are asked to fill out a “Request to Speak Card”. Presentations are limited to five (5) minutes.
M:\Public Data\City Council\Council Agendas\2016 Agenda Packets\2016-02-01 CC Agenda.docx
Meeting Date: February 1, 2016
6:30 p.m. – PUBLIC WORKS COMMITTEE
1. Call to Order
2. Pledge of Allegiance – Roll Call
3. Recognitions – Presentations – Introductions
A. Years of Service Recognition for Mike Jenkins and Ryan Zachman
4. Public Forum – (time reserved 5 minutes)
5. Amendments to the Agenda
6. Consent Agenda
All items under the Consent Agenda are considered to be routine by the City staff and will
be enacted by one motion. In the event an item is pulled, it will be discussed in the order it
is listed on the Consent agenda following the approval of the remaining Consent items.
These items will be approved by a separate motion.
A. Approve the January 19, 2016 regular City Council meeting minutes as presented (pgs
4-9)
B. Authorize the Monday, February 1, 2016 payment of claims as presented, except bills
specifically pulled which are passed by separate motion. The claims listing has been
provided to City Council as a separate document and is available for public view at
City Hall upon request (pg 10)
C. Approve the annual permit renewal for Consumption and Display of liquor for the City
Hall building, located at 5959 Main Avenue NE, for the period of April 1, 2016
through March 31, 2017 (pgs 11-13)
D. Approve Partial Payment Estimate #4 to Omann Brothers Paving, Inc. in the amount of
$79,054.41 for 57th Street and Utility Improvements
E. Authorize the purchase of a Thermal Imaging Camera (TIC) for the Fire Department
(pgs 14-15)
F. Approve Resolution 2016-004 Setting Policy and Procedure for Selecting Members for
the Albertville Planning Commission (pgs 16-17)
7. Public Hearings – None
Agenda Page 1
City of Albertville Council Agenda
Monday, February 1, 2016 Page 2 of 3
M:\Public Data\City Council\Council Agendas\2016 Agenda Packets\2016-02-01 CC Agenda.docx
Meeting Date: February 1, 2016
8. Department Business
A. City Council
1). Committee Updates (STMA Ice Arena, Planning, JPWB, Parks, Fire Board,
FYCC, etc.)
B. Public Works/Engineering
1). Toro Mower Purchase (pgs 18-19)
(Motion to approve purchasing a new Toro Groundsmaster 4100-D for the
amount of $62,179.94.)
C. Fire
1). Fire Department Update (pgs 20-21)
2). Albertville/Otsego Fire Service (pgs 22-34)
(Motion to approve the Memorandum of Understanding with the City of Otsego
to continue to explore a potential Joint Powers Agreement (JPA) for Fire
Services, approve the State of Minnesota Shared Services Grant Contract, and
approve the proposal from Springsted, Inc. to study shared fire service.)
D. Finance
1). 4th Quarter Budget to Actual [Un-audited] (pgs 35-37)
2). Server Monitoring/Maintenance Contract (pgs 38-40)
(Motion to approve entering into an annual contract with BusinessWare
Solutions to monitor the City’s server starting in 2016.)
E. Building
F. City Clerk – None
G. Planning/Zoning – None
H. Legal – None
I. Administration
1). City Administrator’s Update (pgs 41-42)
9. Announcements and/or Upcoming Meetings
February 8 **STMA Ice Arena Board, 7:00 p.m.
February 9 Planning Commission, 7:00 p.m.
February 15 Presidents’ Day, City Offices Closed
February 16 City Council, 7:00 p.m.
February 22 Joint Powers Water Board, 6:00 p.m.
February 29 Joint Governance Meeting, 6:00 p.m., St. Michael City Center
March 7 City Council, 7:00 p.m.
March 8 Planning Commission, 7:00 p.m.
Agenda Page 2
City of Albertville Council Agenda
Monday, February 1, 2016 Page 3 of 3
M:\Public Data\City Council\Council Agendas\2016 Agenda Packets\2016-02-01 CC Agenda.docx
Meeting Date: February 1, 2016
March 14 STMA Ice Arena Board, 6:00 p.m.
March 21 City Council, 7:00 p.m.
March 28 Joint Powers Water Board, 6:00 p.m.
Parks Committee, 8:00 p.m.
FEBRUARY
MARCH
Su M Tu W Th F Sa
Su M Tu W Th F Sa
CC 1 2 3 4 5 6
1 2 3 4 5
7 Ice 8 PC 9 10 11 12 13
6 CC 7 PC8 9 10 11 12
14 H 15 CC16 17 18 19 20
13 Ice 14 15 16 17 18 19
21 JP 22 23 24 25 26 27
20 CC 21 22 23 24 25 26
28 JM29 27 JP28PK 29 30 31
10. Adjournment
Agenda Page 3
Page 1
ALBERTVILLE CITY COUNCIL
TUESDAY, January 19, 2016
DRAFT MINUTES
ALBERTVILLE CITY HALL 7:00 PM
1. CALL TO ORDER - PLEDGE OF ALLEGIANCE
Mayor Hendrickson called the meeting to order at 7:01 p.m.
2. ROLL CALL
Present: Mayor Hendrickson and Council members Olson, Sorensen, and Vetsch
Council member Hudson arrived at 7:05 p.m.
Absent: None
Others Present: City Administrator-PWD Adam Nafstad, City Clerk Kimberly Olson, Fire Chief
Eric Bullen, Robert Zagorski, Mary Elliott, and Samara Postuma
3. RECOGNITIONS – PRESENTATIONS – INTRODUCTIONS – None
4. PUBLIC FORUM
There was no one present to speak at the forum.
5. AMENDMENTS TO THE AGENDA
Motioned by Hendrickson, seconded by Olson, to approve the Agenda as presented. Ayes:
Hendrickson, Olson, Sorensen, and Vetsch. Nays: None. Absent: Hudson. MOTION
DECLARED CARRIED.
6. CONSENT AGENDA
All items under the Consent Agenda are considered to be routine by the City staff and will be
enacted by one motion. In the event an item is pulled, it will be discussed in the order it is listed on
the Consent agenda following the approval of the remaining Consent items. These items will be
approved by a separate motion.
A. Approve the January 4, 2016 regular City Council meeting minutes as presented
B. Authorize the Tuesday, January 19, 2016 payment of claims as presented, except bills
specifically pulled which are passed by separate motion. The claims listing has been
Agenda Page 4
City Council Meeting Minutes Page 2
Regular Meeting of TUESDAY, January 19, 2016
provided to City Council as a separate document and is available for public view at City
Hall upon request
C. Accept Utilities Department Update
D. Authorize intoxicating liquor retail sales at the STMA Ice Arena by Millside Tavern for “A
Knight to Remember” fundraiser to be held on March 12, 2016
E. Approve Resolution 2016-003 Authorizing the Mayor and City Clerk to enter into the
Court Data Services Subscriber Amendment Agreement and Joint Powers Agreement
between the MN Bureau of Criminal Apprehension and City of Albertville on behalf of
Wright County for access to the MN BCA’s criminal justice database
F. Accept City Attorney’s Report
Motioned by Hendrickson, seconded by Vetsch, to approve the Consent Agenda as presented.
Ayes: Hendrickson, Olson, Sorensen, and Vetsch. Nays: None. Absent: Hudson. MOTION
DECLARED CARRIED.
Council member Hudson arrived at 7:05 p.m.
7. PUBLIC HEARINGS – None
8. DEPARTMENT BUSINESS
A. City Council
1). Committee Updates (STMA Ice Arena, Planning, JPWB, Parks, Fire Board, FYCC,
etc.)
Fire Board
Sorensen reported the Fire Department received the shared services grant for $23,000. He stated the
Board discussed hiring a third party, Springsted Public Sector Advisors, to do the feasibility study on
possible shared fire services with Otsego. Sorensen indicated those funds must be used by the end of
June 2016. Nafstad reported that at the first meeting in February, staff will bring forward the State
grant contract, Springsted agreement, and a resolution of support/memorandum of understanding.
Bullen stated they have submitted the paperwork for 2016 grants.
B. City Clerk
1). Liquor License for EK Restaurant, LLC
Clerk Olson reported new management will be taking over at Emma Krumbee’s, located at 11935
59th Place NE, and will prompt the need for a new liquor license for the restaurant for On Sale
Intoxicating and Sunday liquor sales. The applicants have proof of liquor liability insurance. The
license fees will be pro-rated to accommodate the partial year license and the applicants have agreed
to pay those fees once the liquor license has been approved by the City Council. Clerk Olson
reported all background checks have come back successfully.
Mary Elliott, current manger and new owner, introduced herself and explained the change in
ownership. Vetsch inquired why the license could not be transferred and Clerk Olson stated the City
Code specifically states any new ownership must be investigated and a new license applied for.
Agenda Page 5
City Council Meeting Minutes Page 3
Regular Meeting of TUESDAY, January 19, 2016
Motioned by Sorensen, seconded by Hudson, to approve the On-Sale Intoxicating Liquor and
Sunday Sale Licenses for EK Restaurant, LLC for the premises located at 11935 59th Place NE
contingent upon receipt of license fees. Ayes: Hendrickson, Hudson, Olson, Sorensen, and
Vetsch. Nays: None. Absent: None. MOTION DECLARED CARRIED.
C. Planning/Zoning
1). Planning Commission Composition and Appointments
Nafstad stated that staff has come up with three options for Council to consider for the composition
of the Planning Commission:
Option 1: No change. Retain five Planning Commissioners and a Council liaison.
Option 2: Adopt Ordinance 2016-01 amending Title 2, Chapter 2, Planning Commission to
establish a five member Commission with a Planning Commission alternate.
Option 3: Adopt Ordinance 2016-01 amending Title 2, Chapter 2, Planning Commission to
expand the composition of the Planning Commission to six or seven members.
Sorensen stated that he would prefer a seven member commission, but inquired if interest in the
commission changed in years to come, if it could be changed, and Nafstad replied it could.
Hudson stated that currently the Council liaison is an alternate and he would like to see the current
composition stay, but sees the need for a standing advertising policy when terms are up.
Hendrickson stated that she would like to see the attendance policy enforced if there are issues.
Sorensen stated that he is not in favor of an alternate that is not able to vote. He is also open to a six
member commission. Olson stated that Option 3 would require a quorum of four.
Vetsch reported he prefers Option 2. He suggested they start with Option 2 and evaluate the results.
Hudson cautioned Option 2 does not provide motivation for members or the alternate to attend
meetings and they could end up in the same situation. However, he would support Option 2 if the
majority of the Council is in favor of it.
Vetsch stated members should participate for providing a service to the City and Olson suggested
that the question be asked during the process if interested parties prefer a regular or alternate
position. Nafstad indicated there are other avenues to pursue attendance issues.
Motioned by Vetsch, seconded by Hudson, to approve Option 2 and Adopt Ordinance 2016-01
amending Title 2, Chapter 2, Planning Commission to establish a five member Commission with a
Planning Commission alternate. Ayes: Hendrickson, Hudson, Olson, Sorensen, and Vetsch.
Nays: None. Absent: None. MOTION DECLARED CARRIED.
D. Fire – None
E. Finance – None
Agenda Page 6
City Council Meeting Minutes Page 4
Regular Meeting of TUESDAY, January 19, 2016
F. Public Works/Engineering – None
G. Building – None
H. Legal – None
I. Administration
1). City Administrator’s Update
Nafstad reported the second sheet design committee met and developed questions for the architect.
He stated they are planning a tour of surrounding arenas. He added there still may be an option to
use the Mighty Duck dollars.
Nafstad reported that Superintendent Behle with ISD #885 has announced his retirement for the end
of the school year, but Behle does not feel that will delay any decisions on a referendum.
Nafstad announced the I-94 Chamber State of the Cities event is on January 26. Hendrickson stated
she would be attending and Council directed staff to post a quorum notice.
Nafstad stated that a joint governance meeting is scheduled for the fifth Monday in February on the
29th. He invited Council to suggest topics for the meeting.
Nafstad reported that the League of MN Cities has suggested the City provide Council with City
email addresses and staff will be setting up those new accounts.
Nafstad replied that the information he has received regarding the Mall of Entertainment
development is the same as what was issued in the Star Tribune press release. He stated that no
formal development application has been filed with the City and there will be many steps in the city
review process, including an environmental review, should the development move forward. He
stated that a number of items would need to be approved by both the Planning Commission and the
City Council.
Vetsch inquired of Council’s expectations for staff in relation to the anticipated and swift
development timeline outlined in the press release. Hendrickson requested staff let the Council
know if and when workload becomes an issue.
2). Engineering Proposal
Nafstad reported on a proposal for traffic engineering services that include:
1) 57th Street NE/CSAH 19 Intersection
2) STMA Middle School West entrance
3) Pedestrian accommodations by Outlet Mall
4) Flyer for Eastbound C-D Road
Council discussed several options to improve the intersections. Sorensen felt the middle school
entrance should be a topic at the joint governance meeting.
Agenda Page 7
City Council Meeting Minutes Page 5
Regular Meeting of TUESDAY, January 19, 2016
Hendrickson inquired if options will be presented to Council after the studies are done for the
intersections and Nafstad replied they would.
Sorensen suggested that the study for the pedestrian accommodations near the outlet mall be
delayed, specifically if the Mall of Entertainment proposal develops north of the mall. Nafstad
stated that the pedestrian crossing may be reviewed if CSAH 19 work is done in the future, although
it may be beneficial to know of improvement options in advance if the development does go
through.
Vetsch agreed to hold off on the pedestrian study. Olson stated that originally the County approves
these accesses and would like to see more participation from the County. Vetsch recommended
involving Albertville’s County Commissioner for those types of issues.
Hendrickson felt the Eastbound C-D Road flyer would be beneficial for lobbying for transportation.
Motioned by Olson, seconded by Hudson, to approve the proposal for traffic engineering services
from SRF Consulting Group, Inc. for Tasks 1, 2, and 4. Ayes: Hendrickson, Hudson, Olson,
Sorensen, and Vetsch. Nays: None. Absent: None. MOTION DECLARED CARRIED.
3). Communications Contract
Nafstad presented the contract for communication services with Samara Postuma of St. Michael.
The contract identifies services to be provided for approximately 20 hours per month. Sorensen
questioned how the contract would be budgeted for and Nafstad replied that funds will come from
general fund professional services and also a part-time City Hall employee’s hours were reduced by
four hours a week.
Sorensen would like to see it budgeted annually and Hendrickson suggested it as a line item in the
budget. Olson suggested they should evaluate the hours needed annually during budget discussions.
Hudson inquired what other items were funded through professional services in the general fund and
Nafstad replied those funds are generally used for IT or miscellaneous services at City Hall.
Motioned by Sorensen, seconded by Hudson, to approve the communications contract with
Samara Postuma of St. Michael. Ayes: Hendrickson, Hudson, Olson, Sorensen, and Vetsch.
Nays: None. Absent: None. MOTION DECLARED CARRIED.
9. ANNOUNCEMENTS AND/OR UPCOMING MEETINGS
January 25 Joint Powers Water Board, 6:00 p.m.
Parks Committee, 8:00 p.m.
January 26 State of the Cities, 11:15 a.m., St. Michael City Center
February 1 City Council, 7:00 p.m.
February 8 STMA Ice Arena Board, 6:00 p.m.
February 9 Planning Commission, 7:00 p.m.
February 15 Presidents’ Day, City Offices Closed
February 16 City Council, 7:00 p.m.
February 22 Joint Powers Water Board, 6:00 p.m.
Agenda Page 8
City Council Meeting Minutes Page 6
Regular Meeting of TUESDAY, January 19, 2016
February 29 Joint Governance Meeting, TBD
10. ADJOURNMENT
Motioned by Olson, seconded by Sorensen, to adjourn the meeting at 8:48 p.m. Ayes:
Hendrickson, Hudson, Olson, Sorensen, and Vetsch. Nays: None. Absent: None. MOTION
DECLARED CARRIED.
Respectfully submitted,
___________________________________
Kimberly A. Olson, City Clerk
Agenda Page 9
Mayor and Council Request for Action
M:\Public Data\City Council\Council Packet Information\2016\020116\2016-02-01 Finance Bills Report (RCA).doc
Meeting Date: February 1 2016
January 28, 2016
SUBJECT: CONSENT - FINANCE – PAYMENT OF BILLS
RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the
following:
MOTION TO: Authorize the Monday, February 1, 2016 payment of the claims as presented
except the bills specifically pulled, which are passed by separate motion. The claims listing has
been provided to Council as a separate document. The claims listing is available for public
viewing at City Hall upon request.
BACKGROUND: The City processes claims on a semi-monthly basis. The bills are approved
through their respective departments and administration and passed onto the City Council for
approval.
KEY ISSUES:
• Account codes starting with 810 are STMA Arena Expenses/Vendors (bolded) and
key issues will be presented in the claims listing document.
POLICY/PRACTICES CONSIDERATIONS: It is the City’s policy to review and approve
payables on a semi-monthly basis.
FINANCIAL CONSIDERATIONS: City staff has reviewed and recommends approval of
payments presented.
LEGAL CONSIDERATIONS: The Mayor and Council have the authority to approve all bills
pursuant to Minnesota State Law, which requires all bills to be paid in a timely manner,
generally within 30 days unless one party determines to dispute the billing.
Responsible Person: Tina Lannes, Finance Director
Submitted through: Adam Nafstad, City Administrator-PWD
Attachment: List of Claims (under separate cover)
Agenda Page 10
Mayor and Council Request for Action
M:\Public Data\City Council\Council Packet Information\2016\020116\2016-02-01 CH Consumption & Display Renewal.doc
Meeting Date: February 1, 2016
January 26, 2016
SUBJECT: CONSENT – CITY CLERK – CITY HALL CONSUMPTION AND DISPLAY PERMIT
RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the
following motion:
MOTION TO: Approve the annual permit renewal for Consumption and Display of liquor for
the City Hall building, located at 5959 Main Avenue NE, for the period of April 1, 2016 through
March 31, 2017.
BACKGROUND: Each year the City of Albertville and State of Minnesota Alcohol and
Gambling Enforcement Division must approve the renewal of liquor licenses for establishments
within Albertville. The City holds a Consumption and Display permit to allow for the
consumption of liquor at events taking place within the City Hall building. These events may
include weddings and receptions or events sponsored by local charitable groups. This license
does not authorize liquor for resale at the events. If a charitable group wishes to hold a fundraiser
by selling liquor, they must apply for their own temporary liquor license through either the City
or State.
KEY ISSUES:
• There are no significant issues with the approval of this permit.
POLICY/PRACTICES CONSIDERATIONS: It is the Mayor and City Council’s policy to
review and approve or deny liquor permits and renewals.
FINANCIAL CONSIDERATIONS: The fee for this permit is $250 annually and is budgeted.
Responsible Person/Department: Kimberly Olson, City Clerk
Submitted Through: Adam Nafstad, City Administrator-PWD
Attachments: MN AGED State Renewal Form
Agenda Page 11
r
Alcohol & Gambling Enforcement
lD# 25474
City of Albertville
City Hall
5959 Main Ave NE
Albertville
Minnesota Department of Public Safety
Alcohol and Gambling Enforcement
445 Minnesota Street, Suite 222
St. Paul, MN 55101
651 -201 -7512
RENEWAL OF CONSUMPTION AND DISPLAY PERMIT
Permit Fee $250 (Renewal Date: April 1)
Business Phone 7634973384
Worker's Comp. Ins. Name
License Code CDPBL
MN 55301
17 NAME AND ADDRESS
SHOWN ARE NOT
CORRECT; MAID
CHANGES BELOW .
Policy # — Policy Period Qh /z, — /2 / /(p
City /County where permit approved
Licensee Name 6 6 bt! i
Address, City, State, Zip `is?
Business Phone %6 - y97- 3 Email a45 Ile. r*1 / GC c'
By signing this renewal application, applicant certifies that there has been no change in ownership, corporate officers, bylaws,
membership, partners, home addresses, or telephone numbers. If changes have occurred during the past 12 months, please give
details on the back of this renewal, then sign below.
Applicant's signature on this renewal confirms the following: Failure to report anv of the following will result in fines.
1. Applicant confirms that it has never had a liquor license rejected by any city /township /county in the state of
Minnesota. If ever rejected, please give details on the back of this renewal, then sign below.
2. Applicant confirms that for the past five years it has not had a liquor license revoked for any liquor law violation
state or local). If a revocation has occurred, please give details on the back of this renewal, then sign below.
3. Applicant confirms that during the past five years it or its employees have not been cited for any civil or criminal
liquor law violations. If violations have occurred, please give details on the back of this renewal, then sign below
4. Applicant confirms that workers compensation insurance is in effect for the full license period.
5. Applicant confirms, no club on -sale intoxicating liquor license is held.
6. Applicant confirms business premises are separate from any other business establishment.
Licensee Signature Date
Signature certifies all application information to be correct and permit has been approved by city /county.)
City Clerk /County Signature Date
Signature certifies that a consumptions and display permit has been approved by the city /county as stated above.)
MAKE CHECKS PAYABLE TO: DIRECTOR ALCOHOL AND GAMBLING ENFORCEMENT
AND RETURN WITH APPLICATION
Amount Received
Agenda Page 12
Indicate below changes of corporate officers, partners, home addresses or telephone numbers:
Report below details of liquor law violations (civil or criminal) that have occurred within the last five years.
Dates, offenses fines or other penalties, including alcohol penalties):
lio •a a, o S
Report below details involving any license resections or revocations:
City /County Comments:
Agenda Page 13
M:\Public Data\City Council\Council Packet Information\2016\020116\2016-02-01 Fire Thermal Imaging Camera RCA.doc
Meeting Date: February 1, 2016
Mayor and Council Request for Action
_____________________________________________________________________________
January 28, 2016
SUBJECT: CONSENT - FIRE DEPARTMENT- PURCHASE OF A THERMAL IMAGING CAMERA
(TIC)
RECOMMENDATION: It is respectfully requested that the Mayor and City Council consider
the following:
MOTION TO: Authorize the purchase of a Thermal Imaging Camera (TIC) for the Fire
Department.
BACKGROUND: Thermal imaging cameras (TIC) show infrared radiation as visible light,
allowing firefighters to see areas of heat through smoke, darkness, or heat-permeable barriers.
Thermal imaging cameras also pick up body heat, and they are used in cases where people are
trapped where rescuers cannot find them. They are constructed using heat- and water-resistant
housings, and ruggedized to withstand the hazards of fire ground operations.
The Albertville Fire Department currently uses a Thermal Imaging Camera that was purchased in
2002. The battery on the unit doesn’t hold a charge, the camera itself works intermittently, and
the unit doesn’t meet current NFPA standards.
The Albertville Lions requested to meet with the Fire Chief last fall to discuss the possibility of
donating money towards the purchase of Fire Department equipment. The greatest need on the
Fire Department’s list was to replace the current thermal imaging camera.
The Albertville Lions graciously donated $5,000 towards the purchase of a thermal imaging
camera.
The Board of Officers selected the MSA Evolution 6000 Plus as the preferred choice of the
Board based on a variety of reasons and moved forward with getting a price quote.
The final cost for the thermal imaging camera is outlined below:
MSA Evolution 6000: $9,477.00
Vehicle Charger: $688.50
Total Purchase: $10,165.50
Albertville Lions Donation $5,000.00
Total Remaining Balance $5,165.50
The remaining total ($5,165.50) will be paid as a planned purchase and part of the Fire
Department’s capital budget.
Agenda Page 14
Mayor and Council Request for Action – February 1, 2016
Purchase of Thermal Imaging Camera Page 2 of 2
M:\Public Data\City Council\Council Packet Information\2016\020116\2016-02-01 Fire Thermal Imaging Camera RCA.doc
Meeting Date: February 1, 2016
Staff is recommending approval of the purchase of a thermal imaging camera for the Fire
Department.
KEY ISSUES:
• The Fire Department Board of Officers and City staff have reviewed the purchase and are
recommending Council action.
• Almost half of the purchase will be covered by a generous donation from the Albertville
Lions.
• The equipment purchase is high on the needs of the Fire Department and will replace an old,
unreliable system.
POLICY CONSIDERATIONS: It is City policy for the Council to review and approve all
capital purchases and investments.
FINANCIAL CONSIDERATIONS: The cost associated with the thermal imaging camera will
be funded through a donation from the Albertville Lions, with the remaining balance coming as a
planned purchase and part of the Fire Department’s capital budget.
LEGAL CONSIDERATIONS: The City has the authority to purchase equipment under the
State of Minnesota contract or by quotes.
Responsible Person/Title: Eric Bullen, Fire Chief
Submitted Through: Adam Nafstad, City Administrator-PWD
Supplemental Information: Pricing and model information on file and available upon request
Agenda Page 15
CITY OF ALBERTVILLE
COUNTY OF WRIGHT
STATE OF MINNESOTA
RESOLUTION NO. 2016-004
RESOLUTION SETTING POLICY AND PROCEDURE FOR
SELECTING MEMBERS OF THE ALBERTVILLE PLANNING COMMISSION
WHEREAS, the City of Albertville has established an advisory Planning Commission and
is reliant on the recommendations of the commission in addressing issues associated with land
use, zoning, and development applications, and
WHEREAS, members of the commission are resident volunteers that are appointed by the
City Council; and
WHEREAS, the appointments are for three-year terms staggered among the commission
members with the terms of the committee member expiring at different years; and
WHEREAS, the City Council wishes to encourage community resident involvement and
participation in City government and community events; and
WHEREAS, the City wishes to provide opportunities for resident involvement on the
Planning Commission; and
NOW, THEREFORE, BE IT RESOLVED that the City of Albertville, Minnesota hereby
approves the following policy and procedure for appointing members of the Planning
Commission.
PLANNING COMMISSION
APPOINTMENT POLICY
1. The City shall track the appointments and terms for the Planning Commission.
2. Upon the expiration of a commission member’s term, City staff shall notify the member
two months in advance of expiration and request a letter of interest from said member
regarding retaining the position.
3. Two months in advance of the expiration of any commission member term, City staff will
advertise the position opening and solicit letters of interest from community residents
who may be interested in being appointed to said position.
4. City staff shall collect all letters of interest and establish schedules for interviews before
the entire Council at a workshop meeting.
Agenda Page 16
City of Albertville
Meeting of February 1, 2016
Resolution No. 2016-004
Page 2
5. The City Council shall select advisory commission members from the pool of candidates
for the open positions or direct staff to re-advertise.
6. Existing commission members shall hold their position until their successors are
appointed.
Adopted by the City Council of the City of Albertville this 1st day of February, 2016.
Jillian Hendrickson, Mayor
ATTEST:
Kimberly A. Olson, City Clerk
Agenda Page 17
Mayor and Council Request for Action
M:\Public Data\City Council\Council Packet Information\2016\020116\2016-02-01 Toro Mower.docx
Meeting Date: February 1, 2016
January 25, 2016
SUBJECT: PUBLIC WORKS - PURCHASE OF A NEW TORO GROUNDSMASTER 4100-D
RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the
following:
MOTION TO: Approve purchasing a new Toro Groundsmaster 4100-D for the amount of
$62,179.94.
BACKGROUND: This purchase will replace the 2006 Toro Groundsmaster 4100-D. The 2006
mower has proven to be a good piece of equipment and meets our operational needs. The 2006
will be kept as a backup mower or to supplement when needed.
KEY ISSUES:
• The current mower is ten years old and is used on a daily basis during the growing
season.
• The green space and parks maintained by the city have increased and a second mower is
often needed on a part time basis.
• Quoted pricing is based on the National IPA Contract for cooperative purchasing.
FINANCIAL ISSUES: The mower is a planned 2016 purchase and has been budgeted for in
capital.
Responsible Person/Title: Tim Guimont/Public Works Supervisor
Submitted through: Adam Nafstad, City Administrator-PWD
Attachment: Equipment Proposal
Agenda Page 18
MTI Distributing
Equipment Proposal
December 9, 2015
Tim Guimont
City of Albertville Expiration Date 1/8/2016
11822 62nd Street
Albertville, MN 55301
Qty Model Number Description Price Price Extension
1 30608 Groundsmaster 4100-D (Tier 4 Final Compliant)$60,034.92 $60,034.92
OPTIONAL ACCESSORIES:
1 30349 Universal Sunshade (White)$523.16 $523.16
1 30407 4WD Hydraulic Flow Divider Kit $896.95 $896.95
1 30414 North American Road Light Kit $724.91 $724.91
Equipment Total $62,179.94
Toro Protection Plus $0.00
Trade Ins $0.00
Estimated Sales/Use Tax $0.00
Total $62,179.94
Quote is valid for 30 days
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Outside Sales Representative Inside Sales Representative
612-877-0830 763-592-5643
MTI Distributing, Inc. • 4830 Azelia Avenue N. #100 • Brooklyn Center, MN 55429
NATIONAL IPA PRICING*
TOTALS (includes optional accessories)*City of Albertville must register with the National IPA
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Agenda Page 19
Mayor and Council Communication
M:\Public Data\City Council\Council Packet Information\2016\020116\2016-02-001 Fire Update.doc
Meeting Date: February 1, 2016
January 28, 2016
SUBJECT: FIRE DEPARTMENT UPDATE
RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the
following update:
2015 AFD YEAR IN REVIEW
Calls for service:
o Total: 256
Albertville: 159
Otsego: 80
Training Hours:
o Members attended 1,775 hours of training
Community/Volunteer Hours:
o Members volunteered 1,068 hours of time
Grants/Donations Received:
o Shared Services = $23,000
o FEMA AFG = $21,330
o Washer/Extractor = $10,000
o Lions = $5,000
o MBFTE = $2,910
o Invisible Fence = Pet Oxygen Mask Donation Program
Grants Applied For / Not Received:
o United Way = Wright County Area United Way Grant
o DNR = Volunteer Fire Assistance Matching Grant
o CenterPoint Energy = Community Partnership Grant Program
Agenda Page 20
Mayor and Council Communication – February 1, 2016
Fire Update Page 2 of 2
M:\Public Data\City Council\Council Packet Information\2016\020116\2016-02-001 Fire Update.doc
Meeting Date: February 1, 2016
2015 Fire Awards/Recognition: These individuals will be recognized at the March 7 City
Council Meeting.
o Service Year Awards:
10 Years = Shawn Olson
15 Years = Eric Sovis
20 Years = Steve Long
o Special Recognition:
26 Years = Bill Valerius
34 Years = Albert Barthel
o Top Caller:
163 Calls = Jake Kreutner
o Paul Heinen:
Winner = Brad Lawinger
11 members received votes
o Top Volunteer Hours:
Department Average = 36
• Tim Trainor = 77
• Jake Kreutner = 67
• Paul Gonsior = 58
• Mark Driste = 57
o Retirements:
Tim Daly – February 1, 2016 (congratulations on 15 years of service)
Responsible Person/Title: Eric Bullen, Fire Chief
Submitted Through: Adam Nafstad, City Administrator-PWD
Attachments: None
Agenda Page 21
M:\Public Data\City Council\Council Packet Information\2016\020116\2016-02-01 JPA MOU & Springstead Study RCA.doc
Meeting Date: February 1, 2016
Mayor and Council Request for Action
_____________________________________________________________________________
January 27, 2016
SUBJECT: FIRE DEPARTMENT- ALBERTVILLE/OTSEGO FIRE SERVICE
RECOMMENDATION: It is respectfully requested that the Mayor and City Council consider
the following:
MOTION TO: Approve the Memorandum of Understanding with the City of Otsego to
continue to explore a potential Joint Powers Agreement (JPA) for Fire Services, approve the
State of Minnesota Shared Services Grant Contract, and approve the proposal from Springsted,
Inc. to study shared fire service.
BACKGROUND: The Cities of Albertville and Otsego have been in discussions of a potential
JPA for Fire Services for several months. These discussions have included the Joint Fire
Advisory Committee and both City Councils.
In October/November 2015, both City Councils authorized the respective signing of letters of
support for the Fire Department to submit an application to the Minnesota Department of Public
Safety/State Fire Marshal Division Shared Services Grant Program.
In December of 2015, the Albertville Fire Department received a grant award in the amount of
$23,000 from the Shared Services Grant Program to further explore the option of a JPA. The
allowed project scope outlined in the grant award states:
“study and evaluate the possibility of a joint powers agreement between the cities of Albertville
and Otsego for a joint Fire Department. The study will address options for both cities who have
each identified difficult issues that need to be addressed as part of a joint powers agreement.
These issues include: determining value of existing assets, appraisal of Albertville Fire
Department property, vehicles, equipment, buy- in formulas, voting members/board
representation, budget-process, dispute resolution, and timing/location of new facilities, perform
Otsego Station location study ownership of assets, etc.
The purpose of the feasibility study performed by the consultant must include ways to increase
efficiency, effectiveness and/or cost saving methods through voluntary and cooperative shared
services. The report must include possible alternatives for the entities to share fire and rescue
services.”
Springsted, Inc. has submitted a proposal to evaluate shared fire services in the Cities of
Albertville and Otsego, which covers the scope of the grant award.
The Joint Fire Committee suggested a Memorandum of Understanding with the City of Otsego
documenting each group’s desire to continue to explore a potential JPA for Fire Services. The
Joint Fire Committee also supports approval of the State of Minnesota Shared Services Grant
Contract and working with Springsted, Inc. to evaluate shared fire service.
Agenda Page 22
Mayor and Council Request for Action – February 1, 2016
Albertville/Otsego Fire Service Page 2 of 2
M:\Public Data\City Council\Council Packet Information\2016\020116\2016-02-01 JPA MOU & Springstead Study RCA.doc
Meeting Date: February 1, 2016
KEY ISSUES:
• The Fire Department has received a grant award in the amount of $23,000 from the
Minnesota Department of Public Safety/State Fire Marshal Division Shared Services Grant
Program.
• Springsted, Inc. has submitted a project proposal which covers the project scope outlined in
the grant award contract. Springsted proposes to complete study for a lump sum amount of
$25,000.
• The grant project must be completed by June 30, 2016.
POLICY CONSIDERATIONS: All City-related contracts and proposals require City Council
approval.
FINANCIAL CONSIDERATIONS: The Fire Department has received a reimbursable grant
award in the amount of $23,000 from the Minnesota Department of Public Safety/State Fire
Marshal Division Shared Services Grant Program. Included in this grant award is a required City
contribution of $2,555, which will be paid by fire capital.
LEGAL CONSIDERATIONS: The City Council has the authority to enter into contracts to
receive funding and to contract for services on behalf of the City.
Responsible Person/Title: Eric Bullen, Fire Chief
Submitted Through: Adam Nafstad, City Administrator-PWD
Attachments: Memorandum of Understanding
State of Minnesota Shared Services Grant Contract
Springsted Proposal to Evaluate Shared Fire Services
Agenda Page 23
JPA for Fire Service 1 January 2016
Memo of Understanding
MEMORANDUM OF UNDERSTANDING
Memorandum of Understanding between:
The City of Albertville
The City of Otsego
Re: Review and consideration of a Joint Powers Agreement (JPA) for fire service
This memorandum of understanding is made and entered into by and between the City of
Albertville and the City of Otsego; hereinafter referred to as the “parties”.
WITNESSETH:
WHEREAS, the parties believe the formation of a Joint Powers Agreement (JPA) for fire
service may be beneficial to both cities. To determine if a JPA is indeed desirable for
both cities, significant study must be completed. Only after considerable research and
analysis and careful consideration of the current situation and future plans and
expectations will the two Councils be able to determine if they should enter into a JPA;
and
WHEREAS, the parties have received a Shared Services Grant from the State Fire
Marshal Division of the Department of Public Safety to study the feasibility of a JPA,
attached hereto as Exhibit A; and
WHEREAS, the parties have received a proposal from Springsted, Inc. to study the
feasibility of a JPA for fire service, attached hereto as, Exhibit B; and
WHEREAS, the current fire service contract between the parties ends December 31,
2016.
NOW, THEREFORE, the parties hereby authorize and direct staff to engage in the
following activities to explore further the formation of a JPA:
1. Provide information to Springsted, Inc., as detailed in the proposal.
2. Perform financial analysis.
3. Legal review by respective City Attorneys.
4. Meetings of City Staff with State and LMC staff versed in fire service JPA’s.
5. Other research and communication needed to provide the City Councils with the
pros, cons, risks, benefits, costs, liabilities, future implications, and other
pertinent information necessary to make an informed decision about entering into
a JPA.
6. Continue to provide information to the Albertville Otsego Joint Fire Advisory
Committee for general discussion and preliminary input.
Agenda Page 24
JPA for Fire Service 2 January 2016
Memo of Understanding
Upon completion of research and analysis, the results will be presented to both City
Councils for discussion and direction to determine the next steps in the process or to
cease further action on a JPA. The decision on whether to enter into a JPA rests entirely
with the Albertville and Otsego City Councils.
CITY OF ALBERTVILLE
By:_________________________
Mayor
Dated: _______________________
CITY OF OTSEGO
By:_________________________
Mayor
Dated: _______________________
Agenda Page 25
Agenda Page 26
Agenda Page 27
Agenda Page 28
Agenda Page 29
Agenda Page 30
Proposal to Evaluate Shared Fire Services
The City of Albertville and the City of Otsego, Minnesota
Work Plan January 2016
Objective(s)
The purpose of this project is to study and evaluate the possibility of a joint powers agreement
between the cities of Albertville and Otsego for a joint Fire Department. Options for each city
relative to identified issues will be addressed as they related to the joint powers agreement. These
issues include:
Determining value of the City of Albertville’s existing assets:
o Fire Department property
o Vehicles
o Equipment
Buy- in formulas
Board representation and voting members
Budget process
Dispute resolution
Timing/location of new facilities
Ownership of assets
In addition, the location of the Otsego Fire Station will be evaluated with a specific site
recommendation.
Our approach would be as outlined below:
Task I - Gather and Review Background Information
Current Albertville fire assets
o Fire Department building
Original Cost
Current book value
Current assessed value
o Fire Department equipment including original cost and current book value
Firetrucks
Rescue trucks
Water tankers
Other equipment (communication, safety, other)
Historical financial information for Albertville Fire Department
Agenda Page 31
City of Albertville, Minnesota
Proposal to Evaluate Shared Fire Services
January 2016
Page 2
o Previous three-years actual operating expenses
o 2016 budget
o Five-year C.I.P.
Agreements for providing Fire services between the City of Albertville and other
entities
o Historical calls for service by location (past three years)
Agreements for Fire services between Otsego and other entities
Any previous studies or other information related to a potential joint powers agreement
Other relevant information
Conduct appraisal of the City of Albertville Fire Department assets
Conduct appraisal of the City of Albertville Fire Department property
Meet with Albertville Fire Chief to discuss current and future services
Meet with the City of Albertville to discuss our background review
Task II - Meet With Cities to Discuss Potential Joint Powers Agreement Terms
We will meet with each City individually to gain an understanding of their position on
a joint powers agreement including:
o Board representation
o Board authority
o Voting
o Budget process
o Buy in of Albertville current assets
Fire Department equipment
Fire Department property
o Timing/location of new Fire Station
o Dispute resolution
o Support functions
Accounting
Payroll
Human resources
Insurances
Purchasing
Communications
Legal
Annual audit
Other
o Cost allocation formula
Operating
Capital
o Dissolution
Identify areas of agreement and non-agreement
Based on the meetings with each City, we will develop a framework for a joint powers
agreement
Agenda Page 32
City of Albertville, Minnesota
Proposal to Evaluate Shared Fire Services
January 2016
Page 3
Task III - Present Joint Powers Agreement Framework
We will present the framework for a joint powers agreement in a workshop session
with both Cities. The framework will include provisions for all major areas of the joint
power agreement including:
o Board representation
o Board authority
o Voting
o Budget process
o Buy in of Albertville current assets
o Timing/location of new Fire Station
o Dispute resolution
o Support functions
o Cost allocation formula
o Dissolution
Based on the results of the workshop, we will modify or change the major areas as
appropriate.
Task IV - Prepare and Present Report of Findings
Springsted will prepare a Report of Findings that will explain in detail our findings and
recommendations for the framework of a joint powers agreement for Fire Services
We will provide 15 bound copies and one electronic copy of the Report in PDF format
We will present the Final Report to the Cities in a workshop session
Agenda Page 33
City of Albertville, Minnesota
Proposal to Evaluate Shared Fire Services
January 2016
Page 4
Compensation
We propose to complete this study as described in this proposal for the lump sum fee of $25,000 which
includes all direct and indirect costs. We will complete the project within 10 to 12 weeks of receiving
the notice to proceed provided that all necessary information can be obtained in a timely manner and
further provided that City staff and officials are available for meetings as needed by the schedule.
Springsted would invoice for the work based on the schedule shown in the table below.
Time of Invoice
Percentage
Invoiced
Cumulative
Percentage
Invoiced
Completion of Task II 40% 40%
Completion of Task IV 60% 100%
Additional Work
Should the City of Albertville request and authorize additional work outside the scope of services
described in this proposal we would either negotiate an additional fee based on the added scope or if the
City prefers we would do the additional work on an hourly basis at our standard hourly fees plus any
related out-of-pocket expenses. Additional work would include work outside the scope of services as
agreed to including, but not limited to:
Work related to a special request
Additional on-site meetings
Additional data gathering and analysis
For City of Albertville, Minnesota For Springsted Incorporated
By:_____________________________ By:_____________________________
Date:____________________________ Date: ___________________________
Title:____________________________ Title: Executive Vice President_______
Agenda Page 34
Mayor and Council Communication
M:\Public Data\City Council\Council Packet Information\2016\020116\020116 4th Quarter 2015 Budget to Actual
RCA.docx
Meeting Date: February 1, 2016
January 25, 2016
SUBJECT: FINANCE - 4TH QUARTER REPORT – UN-AUDITED
INTRODUCTION: This space is reserved on the Council agenda for Mayor and Council
review and discussion regarding monthly Finance reports. No action is required at his time.
4th QUARTER BUDGET TO ACTUAL:
Attached is the 4th Quarter 2015 un-audited General Fund summary of revenues and
expenditures. Revenues and expenditures should be at 100%. This summary shows operating
revenues are at 102.7% and operating expenses are at 90.0%. Staff is continuing to process 2015
expenses and must also complete transfers, allocations of interests for investments, receivables,
contract payments, and capital assets, so this is only a preliminary summary of the 4th quarter.
Council can expect to see the final 4th quarter summary and audited financial statements in April.
VARIANCES:
Revenue:
• Building Permits – The City received more permits than expected including two
industrial permits
• Police Aid – received $5,000 more than expected
• Fire Aid – Not received yet due to a delay at the State
• Plan Check – The City received more applications and permits than expected including
two industrial permits
• Other Revenue – The LMCIT dividend for this year was $19,122
Expenses:
• Fire – Pension amount that is the same as the Fire Aid received has not been paid because
we have not received the revenue from the State yet (see above under revenues)
• Planning and Zoning – The City received more applications and permits than expected
that needed review.
CAPITAL: Capital expenses with purchases of three vehicles, road projects, park shelter, and
several other small purchases/projects was over the 2015 budgeted revenues. The difference is
paid with capital reserves. Annually, the Council budgets for future capital and with some
purchases and projects the monies are budgeted for several years and then spent. This was the
case for 2015.
Responsible Person/Department: Tina Lannes, Finance Director
Submitted Through: Adam Nafstad, City Administrator-PWD
Attachment: 2015 Budget to Actual
Agenda Page 35
2015 2015 Actual % of
Amended Budget 12/31/2015 Budget
31010 Current Ad Valorem Taxes 1,683,019 1,670,676 99.3%
34113 Franchise Fee - Cable 67,500 55,722 82.6%
32100 Business Licenses & Permits 22,000 26,196 119.1%
32110 Liquor Licenses 29,150 29,960 102.8%
32120 3.2 Liquor Licenses 150 116 77.5%
32150 Sign Permits 1,500 1,825 121.7%
32210 Building Permits 75,000 142,026 189.4%
32240 Animal Licenses 500 730 146.1%
33405 Police Aid 28,000 33,407 119.3%
33406 Fire Aid 43,000 - 0.0%
33422 Other State Aid Grants 9,500 11,504 121.1%
34000 Charges for Services 2,000 5,043 252.1%
34001 Administration fees - 1,000 0.0%
34005 Engineering As Built Fee 2,000 2,850 142.5%
34103 Zoning & Subdivision Fees 1,500 2,500 166.7%
34103 Plan Check Fee 32,000 70,943 221.7%
34106 Title Searches 1,500 4,660 310.7%
34107 Fire Protection Contract Charges 225,710 209,416 92.8%
34202 Rental Fees 10,000 10,154 101.5%
34780 Other Revenues 10,500 38,296 364.7%
35000 Interest Earnings 25,000 70 0.3%
36210 Arena 11,963 11,963 100.0%
LGA Revenue expected 87,000 87,996 101.1%
Electric Franchise Fee 115,000 133,761 116.3%
Total Revenues 2,483,492$ 2,550,817$ 102.7%
2015 2015 Actual % of
Amended Budget 12/31/2015 Budget
41100 Council 38,419 39,635 103.2%
41300 Combined Administrator/Engineer 84,645 76,569 90.5%
41400 City Clerk 97,380 98,125 100.8%
41440 Elections 15,500 - 0.0%
41500 Finance 107,103 89,297 83.4%
41550 City Assessor 29,000 28,826 99.4%
41600 City Attorney 40,000 21,141 52.9%
41700 City Engineer 20,000 14,915 74.6%
41800 Economic Development 5,000 5,496 109.9%
41910 Planning & Zoning 38,507 55,316 143.7%
41940 City Hall 117,468 98,281 83.7%
42000 Fire Department 429,433 313,719 73.1%
42110 Police 613,020 612,105 99.9%
42400 Building Inspection 154,468 145,494 94.2%
42700 Animal Control 4,080 6,306 154.6%
43100 Public Works - Streets 268,064 256,983 95.9%
41000 Add'l Consulting 30,000 18,853 62.8%
45000 Culture & Recreation 67,910 78,471 115.6%
45100 Parks & Recreation 239,495 196,509 82.1%
43160 Electric street lights 84,000 78,334 93.3%
Total Expenditures 2,483,492$ 2,234,373$ 90.0%
** Note - This is not the final there are still items being processed for 2015
2015 Council Update
GENERAL FUND OPERATIONS
General Fund Revenue:
General Fund Expenditures
data$/Public Data / Finance / Budget/Qtr budget update.xlsx
Agenda Page 36
2015 2015 Actual % of
Amended Budget 12/31/2015 Budget
102 Capital Levy 864,161 864,161 100.0%
Total Revenues 864,161$ 864,161$ 100.0%
2015 2015 Actual % of
Amended Budget 12/31/2015 Budget
102 Capital Expenses 864,161 1,253,646 145.1%
Total Expenditures 864,161$ 1,253,646$ 145.1%
2015 Capital Fund
Capital Fund 102 Revenues
Capital Fund 102 Expenditures
data$/Public Data / Finance / Budget/Qtr budget update.xlsx
Agenda Page 37
Mayor and Council Request for Action
M:\Public Data\City Council\Council Packet Information\2016\020116\RCA - Server Maintence contract.doc
Meeting Date: February 1, 2016
January 28, 2016
SUBJECT: FINANCE – SERVER MONITORING/MAINTENANCE CONTRACT
RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the
following:
MOTION TO: Approve entering into an annual contract with BusinessWare Solutions to
monitor the City’s server starting in 2016.
BACKGROUND: The City of Albertville has contracted with BusinessWare Solutions by
purchasing blocks of time for server maintenance and other IT issues in the past. BusinessWare
Solutions has assisted with the City’s system for the past 10 years on an as needed basis and also
has installed the City’s current server. In order to keep up with the changing needs such as
patches, updates, and general maintenance, it would be more cost effective to sign a contract for
those services than to purchase blocks of time. The current server has not had many issues, but
as it ages it will need more maintenance attention that staff doesn’t have the expertise to keep up
on.
Staff has researched several contract options and the recommended option includes:
Server monitoring with basic management including nights and weekends for 10 servers
Fully manage firewall and firmware updates
Monitor two switches
Install critical patches and security updates
Performance optimization
CPU, RAM, and hard drive utilization
Event log monitoring
24 x 7 support included (tier 1)
Server optimization
License status and virus protection status
A management summary report monthly and activity
KEY ISSUES:
• Patches and updates needed on 3 host servers and 7 virtual servers, plus a firewall and
two switches
• Catch problems before they become an issue and avoid down time
• Avoid emergency calls and higher rates during non-business hours (nights and
weekends) if staff can’t resolve the problem and reduce after hours staff time
• Catch failing hardware before it causes server failure. We did have a hard drive fail last
month, which was discovered by BusinessWare before it became an issue. Replacement
of the hard drive was covered by warranty.
Agenda Page 38
Mayor and Council Request for Action – February 1, 2016
Server Maintenance Contract Page 2 of 2
M:\Public Data\City Council\Council Packet Information\2016\020116\RCA - Server Maintence contract.doc
Meeting Date: February 1, 2016
POLICY/PRACTICES CONSIDERATIONS: We do not have a comprehensive IT program
in place and are very dependent on consulting IT services.
FINANCIAL CONSIDERATIONS: The expense for the 12-month contract is $9,676.80,
which includes support service for existing hardware/software. These services would be paid
through budgeted general professional services.
Responsible Person/Department: Tina Lannes, Finance Director
Submitted Through: Adam Nafstad, City Administrator-PWD
Attachment: None
Agenda Page 39
Agenda Page 40
City Administrator’s Update
January 27, 2016
GENERAL ADMINISTRATION
Employee Recognitions: Two Public Works employees will be recognized at the February 1
meeting for their years of service to the City: Mike Jenkins (15 yrs) and Ryan Zachman (10 yrs).
Annual Evaluations: The planner, attorney, and administrator reviews are scheduled to follow
the February 1 regular meeting.
Main Avenue NE & CSAH 37 Entrance Sign: We are currently reviewing multiple proposals.
Arena Board/Design Committee: The Design Committee will be touring the Buffalo, Elk River,
and Rogers ice arenas on February 8, from 4:00-7:00 p.m. The Arena Board meeting will be
moved back to 7:00 p.m. following the tour of arenas. All are welcome.
Burger King Variance: Burger King is planning a remodel of their restaurant to remove the
current existing playroom and replacing it with additional indoor seating. The increase in
seating would require additional parking stalls and Burger King has submitted a development
application for a variance to exempt them from the additional parking requirements. The
Planning Commission will conduct the public hearing for the variance at their February 9th
meeting. Burger King’s plans include a complete exterior facelift and interior redesign to begin
this spring.
Trailblazer Transit: I was unable to attend the January WCAT meeting; however, I have
reviewed the ridership report for 2015. In summary, over 800 rides originated in Albertville and
less than 100 were denied due to limited service.
Planning Commission: The resolution setting policy for planning commission appointments, as
discussed at the previous meeting, has been included on the consent agenda for adoption.
Also, the posting for planning commission seats is on the website, included in the utility bill, and
was sent out for publication.
ENGINEERING/PUBLIC WORKS
Policy Updates: Public Works has several policies we would like to update, simply to better
reflect our current practice. The Snow Plow Policy was recently completed and the next policy
will be the City’s Sign Maintenance/Retroreflectivity Policy, which all cities are required to have
in place.
MS4 Permitting: Staff recently met with the MPCA to discuss Part 2 of the application for the
MS4 General Storm Water Permit. This part of the application is due in October and I have
been working with Bolton and Menk, Inc. to complete several of its components. Please let me
know if you have questions relating to our new MS4 requirements.
Agenda Page 41
City Administrator’s Update Page 2 of 2 February 1, 2016
Lachman Avenue NE Rear Yard Drainage: I have only received one of the five easement
agreements.
54th Street NE and Barthel Industrial Drive NE: We are in the process of closing out this project.
Cold Storage: Tim and I met with Ebert Construction to discuss cold storage options at Public
Works. Ebert is going to get us a budget number for planning purposes.
Greenhaven Streets: We are working to final-out the project.
57th Street NE/Church of St. Albert Improvement Project: We are working on the final invoice
for the Church.
UPCOMING EVENTS and ANNOUNCEMENTS
• February 8 – Arena Design Committee tour of ice arenas, 4:00 p.m. to 7:00 p.m., meet at
City Hall.
• February 29 - Joint Governance Meeting with STMA School District and St. Michael, 6:00
p.m., St. Michael City Center. Please let me know if you have agenda items you would
like included.
• March 10 – WCEDP State of the Cities, 11:30 a.m., Delano City Hall. Please let me know
if you would like to attend
ATTACHMENTS: (none)
Agenda Page 42