2017-02-21 CC Agenda Packet
City of Albertville Council Agenda
TUESDAY, February 21, 2017
City Council Chambers
7:00 p.m.
PUBLIC COMMENTS -The City of Albertville welcomes and encourages public input on issues listed on the agenda or of general community
interest. Citizens wishing to address the Council regarding specific agenda items, other than public hearings are invited to do so under Public
Forum and are asked to fill out a “Request to Speak Card”. Presentations are limited to five (5) minutes.
M:\Public Data\City Council\Council Agendas\2017 Agenda Packets\2017-02-21 CC Agenda.docx
Meeting Date: February 21, 2017
1. Call to Order
2. Pledge of Allegiance – Roll Call
3. Recognitions – Presentations – Introductions
4. Public Forum – (time reserved 5 minutes)
5. Amendments to the Agenda
6. Consent Agenda
All items under the Consent Agenda are considered to be routine by the City staff and will
be enacted by one motion. In the event an item is pulled, it will be discussed in the order it
is listed on the Consent agenda following the approval of the remaining Consent items.
These items will be approved by a separate motion.
A. Approve the February 6, 2017 regular City Council meeting minutes as presented (pgs
3-8)
B. Authorize the Tuesday, February 21, 2017 payment of claims as presented, except bills
specifically pulled which are passed by separate motion. The claims listing has been
provided to City Council as a separate document and is available for public view at
City Hall upon request (pg 9)
7. Public Hearings
1). Franklin Outdoor Advertising Billboard Variance (pgs 10-25)
• Open the public hearing.
• Close the public hearing.
• Motion to Adopt Resolution No. 2017-005 Approving a Setback and Sign
Height Variance for Franklin Outdoor Advertising Billboard Located at
11438 County Road 37 NE within the City of Albertville.
8. Department Business
A. City Council
1). Committee Updates
Recent Meetings:
STMA Ice Arena Board, Feb. 13
Planning Commission, Feb. 14
Agenda Page 1
City of Albertville Council Agenda
TUESDAY, February 21, 2017 Page 2 of 2
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Meeting Date: February 21, 2017
B. Fire
1). Fire Update (pgs 26-28)
C. Planning/Zoning - None
D. Finance – None
E. City Clerk – None
F. Public Works/Engineering – None
G. Building – None
H. Legal – None
I. Administration - None
9. Announcements and/or Upcoming Meetings
February 27 Joint Powers Water Board, 6:00 p.m.
Parks Committee, 8:00 p.m.
March 6 City Council, 7:00 p.m.
March 13 STMA Ice Arena Board, 6:00 p.m.
March 14 Planning Commission, 7:00 p.m.
March 20 City Council, 7:00 p.m.
March 27 Joint Powers Water Board, 6:00 p.m.
Parks Committee, 8:00 p.m.
FEBRUARY
MARCH
Su M Tu W Th F Sa
Su M Tu W Th F Sa
1 2 3 4
1 2 3 4
5 CC 6 ED 7 8 9 10 11
5 CC 6 7 8 9 10 11
12 Ice 13 PC 14 15 16 17 18
12 Ice 13 PC 14 15 16 17 18
19 H 20 CC 21 22 23 24 25
19 CC 20 21 22 23 24 25
26 JP27PK 28
26 JP27PK 28 29 30 31
10. Adjournment
Agenda Page 2
Page 1
ALBERTVILLE CITY COUNCIL
Monday, February 6, 2017
DRAFT MINUTES
ALBERTVILLE CITY HALL 7:00 PM
1. CALL TO ORDER - PLEDGE OF ALLEGIANCE
Mayor Hendrickson called the meeting to order at 7:00 p.m.
2. ROLL CALL
Present: Mayor Hendrickson and Council members Hudson, Olson, and Vetsch
Absent: Council member Cocking
Staff Present: City Administrator-PWD Adam Nafstad, City Attorney Mike Couri, City Planner Al
Brixius, Fire Chief Eric Bullen, Deputy Fire Chief Jeff Davis, Assistant Fire Chief Tate Mills,
Finance Director Tina Lannes, Water/Wastewater Supervisor John Middendorf, City Clerk Kimberly
Olson, Firefighter Tim Trainor, Firefighter Jake Kreutner, Firefighter Matt Weber, Firefighter Eric
Sovis, Firefighter Bob Marquette, and Firefighter Steve Long
Others Present: Eric Lucero, LeRoy Berning, Aaron Kalahar, Sarah Hansen, Caleb Gregoire
3. AMENDMENTS TO THE AGENDA
Hendrickson amended the agenda to add Representative Lucero as Item 4b.
Motioned by Vetsch, seconded by Hudson, to approve the Agenda as amended. Ayes:
Hendrickson, Hudson, Olson, and Vetsch. Nays: None. Absent: Cocking. MOTIOIN
DECLARED CARRIED.
4. RECOGNITIONS – PRESENTATIONS – INTRODUCTIONS
A. Fire Service Awards
Bullen presented the following service awards:
Paul Heinen Above and Beyond: Firefighter Tim Trainor
Top Caller: Firefighter Jake Kreutner (3rd consecutive year)
15 Service Years: Deputy Chief Jeff Davis and Captain Ron Peterson
20 Service Years: Assistant Chief Tate Mills
35 Service Years: Firefighter Albert Barthel
Special Recognition: Firefighter Bill Valerius, 27 Service Years
Agenda Page 3
City Council Meeting Minutes Page 2
Regular Meeting of February 6, 2017
Retirements: Firefighter Matt Weber, 12+ Service Years
Firefighter Eric Sovis, 14+ Service Years
Firefighter Bob Marquette, 18+ Service Years
Firefighter Steve Long, 20+ Service Years
Hendrickson thanked the Fire Department for their service.
B. Legislative Preview – Eric Lucero
Representative Lucero provided the Council a legislative preview of the session. He highlighted the
following items he has contributed to and/or bills he has authored:
• Healthcare reform – repeal prohibition of for-profit healthcare providers
• HF 231, Corridors of Commerce funding
• HF 385, Dedicated three lane expansion to Albertville
• HF 181, Equity funding for bottom 20% of schools
• Needed tax cuts to avoid surplus
• HF 656 – Health insurance premiums to be tax deductible
• HF 458, Audit services to be reimbursed costs incurred due to the MN Auditor’s law suit
against three counties
He mentioned his upcoming town hall meetings around the area and thanked the Council for their
time. Nafstad clarified that Senator Kiffmeyer is carrying the companion bill to HF 385 in the
Senate.
C. Central Park Depot
LeRoy Berning, Albertville Lions Club, was present to provide Council an update of what the Lions
would like to do in regards to design of the proposed depot. He stated they would like to keep the
look as close to the original depot as possible and have received input from both the Parks
Committee and the Lions Club.
He stated the depot would have a meeting group space and a curtained, raised area for music
performances. He reported they will use as many maintenance free materials in the construction as
possible. The building will also include handicap accessible bathrooms, limited concession area, and
possibly a water fountain. Storage inside would accommodate only the tables and chairs.
Berning showed drawings of the proposed building. Nafstad reported that the city would bring water
and sewer to the site in spring/summer of 2017 and the goal is to have the project complete by the
2019 centennial. He stated that staff is working on other elements of the project such as the Master
Park Plan and that will come back to Council later at a future meeting. Berning stated that the Lions
are not looking to own or insure the building and it would be dedicated to the City. Nafstad
anticipates seeing public requests for usage of the building and they will need to come up with a
policy. Vetsch stated that since the building will be a City-owned building, it will require
maintenance and staff time and he wants to make sure that both staff and Council are okay with
those responsibilities. Olson inquired if technology would be installed at the building, such as Wi-
Fi, and Lannes replied that could be done. Berning stated they are looking at in-floor heat and it
Agenda Page 4
City Council Meeting Minutes Page 3
Regular Meeting of February 6, 2017
would most likely need Wi-Fi to regulate the heat in the building prior to use. Olson also suggested
that the City could assist with security costs.
Nafstad inquired of the City Attorney about bid requirements for the project. Lannes stated they will
have to look at how the funds between the Lions and the City are established and it will depend on
that.
5. PUBLIC FORUM – (time reserved 5 minutes)
There was no one present for the forum.
6. CONSENT AGENDA
All items under the Consent Agenda are considered to be routine by the City staff and will be
enacted by one motion. In the event an item is pulled, it will be discussed in the order it is listed on
the Consent agenda following the approval of the remaining Consent items. These items will be
approved by a separate motion.
A. Approve the January 17, 2017 regular City Council meeting minutes as presented
B. Authorize the Monday, February 6, 2017 payment of claims as presented, except bills
specifically pulled which are passed by separate motion. The claims listing has been
provided to City Council as a separate document and is available for public view at City
Hall upon request
C. Approve the annual permit renewal for Consumption and Display of liquor for the City
Hall building, located at 5959 Main Avenue NE, for the period of April 1, 2017 through
March 31, 2018
Motioned by Vetsch, seconded by Hudson, to approve the Consent Agenda as presented. Ayes:
Hendrickson, Hudson, Olson, and Vetsch. Nays: None. Absent: Cocking. MOTION
DECLARED CARRIED.
7. PUBLIC HEARINGS – None
8. DEPARTMENT BUSINESS
A. City Council
1). Committee Updates
Personnel Committee
Nafstad suggested the committee meet prior to the next meeting to determine a recommendation to
the City Council for Planning Commission appointments. Hudson would like the Council to
forward their scoring or comments to the Personnel Committee members prior to their meeting for
their consideration.
Parks Committee
Hendrickson stated that she would like to attend the February 27, 2017 Parks Committee meeting
and Nafstad replied that would be fine and would not create a quorum.
Agenda Page 5
City Council Meeting Minutes Page 4
Regular Meeting of February 6, 2017
B. Public Works/Engineering
1). Upgrade Meter Reading Equipment
Middendorf reported the City has 2,500 meter readers and the equipment is becoming outdated.
Nafstad also reported that the current equipment is not serviceable and there are really no other
options for the department at this time.
Motioned by Olson, seconded by Hudson, to approve purchase of one MRX920 Mobile Data
Collector and accessories for the amount of $7,500 and Toughbook in the amount of $1,800.
Ayes: Hendrickson, Hudson, Olson, and Vetsch. Nays: None. Absent: Cocking. MOTION
DECLARED CARRIED.
C. Fire
1). Fire Department Update
Bullen updated the Council that three reserve firefighters have been hired and sworn in and they will
begin the Elk River Fire Academy next week. He stated that although with the hiring, they are still
at 30 members of the 33 maximum limit and he would like to advertise the hiring process again.
Bullen reported the fire inspection program was started after the first of the year and they have
already completed 80 inspections at the Albertville Premium Outlet Mall. He also provided statistics
for the 2016 year. He stated the department responded to 153 calls in Albertville (55.4%) and 105
calls in Otsego (38.0%) with the remainder being fire mutual aid calls. Members attended 2,733
hours of training and volunteered 1,666 hours of time for an average of 59 hours of volunteering per
member. Hudson inquired if the department is required to post the hiring process or if the previous
applicants can be contacted. Couri stated there is no requirement to post, but the City must comply
with Veterans Preference Points and that would be easier to do if the position is posted. Hudson
recommended informing the previous applicants of the posting.
D. City Clerk
1). Set Local Board of Appeals and Equalization Meeting Date and Time
Clerk Olson stated the City must set their annual Local Board of Appeals and Equalization Meeting.
Motioned by Vetsch, seconded by Olson, to the Albertville Local Board of Appeals and
Equalization Meeting for April 17, 2017 at 6:30 p.m. Ayes: Hendrickson, Hudson, Olson, and
Vetsch. Nays: None. Absent: Cocking. MOTION DECLARED CARRIED.
E. Legal
1). City Attorney Report
There were no questions for the attorney.
F. Finance – None
G. Building – None
H. Planning/Zoning – None
Agenda Page 6
City Council Meeting Minutes Page 5
Regular Meeting of February 6, 2017
I. Administration
1). Plan Set Scanning Quote
Nafstad reported that the City is currently up to date on the Electronic Document Management
System for smaller sized records. However, the large plan sets, mostly building plans, were not
scanned as the City did not have a large scale scanner. There is a large amount of plan sets to be
scanned and staff is recommending a vendor take them on a flatbed truck to scan at the vendor
facility. He stated that even though the City has recently purchased a scanner that can do periodic
large plan set scanning, there are simply too many large plan sets to do in house and it is more cost
effective to send them to a vendor.
Motioned by Hendrickson, seconded by Olson, to approve the proposed quote for Cities Digital to
digitize plan sets for an estimated $8,000. Ayes: Hendrickson, Hudson, Olson, and Vetsch. Nays:
None. Absent: Cocking. MOTION DECLARED CARRIED.
2). City Administrator’s Update
Nafstad provided an update on the 2017 CSAH 19 and 57th Street NE Signal Improvements. He
stated that SRF is making changes to the location of the median. Olson clarified with that change
the electric transformer will not be moved and could be potential cost savings. Nafstad stated the
real cost will be making all legs of the intersection ADA compliant.
Nafstad reported that staff is planning a neighborhood meeting regarding the 2017 Street
Improvements Project. They are aiming for a February 28 open house for the affected neighbors and
they will be sending out a mailing next week. Olson inquired about driveway replacement and what
happens if half or more of a driveway needs to be replaced; specifically if the homeowner would like
to pay for the remaining part to be replaced in order to have a fully replaced and matching driveway.
Nafstad stated they can work with the Contractor to find solutions for residents that would like to
pursue that option.
Nafstad reported that they are looking at possibility extending sewer to the Omann Brothers
property.
Nafstad reported the Council has been invited to a tour of the Law Enforcement Center on February
22, 2017 from 6:30 – 9:00 p.m. He stated that LGN is looking at dates for the Washington D.C. trip,
the National League of Cities Conference is in mid-March and to please let him know if any
members are interested in attending. Olson replied he may be interested. The Fire Department party
is on February 11 and will be posted in case of a quorum. Transportation Day at the Capital is on
February 16.
Nafstad asked Clerk Olson to report on a daycare request received by the City. Clerk Olson
reported the request was for an in-home day care for 33 children and Albertville’s zoning only
allows for up to 14 children in homes. Anything above that is considered a commercial daycare.
Staff drafted a letter to the MN Dept. of Human Services that the request is not in line with City
zoning. Brixius further identified the site is a middle townhome unit and would be lacking in
reasonable space, parking, and recreational opportunities for that many children. However, he did
Agenda Page 7
City Council Meeting Minutes Page 6
Regular Meeting of February 6, 2017
state that if the applicant did not agree with the findings in the letter, the applicant could appeal to
the City Council.
9. ANNOUNCEMENTS AND/OR UPCOMING MEETINGS
February 7 STMA Capital Bond Referendum Election, 7:00 a.m.-8:00 p.m.
STMA Middle School West
February 13 STMA Ice Arena Board, 6:00 p.m.
February 14 Planning Commission, 7:00 p.m.
February 20 City Offices Closed, Presidents’ Day
February 21 City Council, 7:00 p.m.
February 27 Joint Powers Water Board, 6:00 p.m.
Parks Committee, 8:00 p.m.
March 6 City Council, 7:00p.m.
March 13 STMA Ice Arena Board, 6:00 p.m.
March 14 Planning Commission, 7:00 p.m.
March 20 City Council, 7:00 p.m.
March 27 Joint Powers Water Board, 6:00 p.m.
Parks Committee, 8:00 p.m.
10. ADJOURNMENT
Motioned by Hudson, seconded by Olson, to adjourn the meeting at 8:54p.m. Ayes: Hendrickson,
Hudson, Olson, and Vetsch. Nays: None. Absent: Cocking. MOTION DECLARED CARRIED.
Respectfully submitted,
___________________________________
Kimberly A. Olson, City Clerk
Agenda Page 8
Mayor and Council Request for Action
M:\Public Data\City Council\Council Packet Information\2017\022117\2017-02-21 Finance Bills Report (RCA).docx
Meeting Date: February21, 2017
February 16, 2017
SUBJECT: CONSENT - FINANCE – PAYMENT OF BILLS
RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the
following:
MOTION TO: Authorize the Tuesday, February 21, 2017 payment of the claims as presented
except the bills specifically pulled, which are passed by separate motion. The claims listing has
been provided to Council as a separate document. The claims listing is available for public
viewing at City Hall upon request.
BACKGROUND: The City processes claims on a semi-monthly basis. The bills are approved
through their respective departments and administration and passed onto the City Council for
approval.
KEY ISSUES:
• Account codes starting with 810 are STMA Arena Expenses/Vendors (bolded) and
key issues will be presented in the claims listing document.
POLICY/PRACTICES CONSIDERATIONS: It is the City’s policy to review and approve
payables on a semi-monthly basis.
FINANCIAL CONSIDERATIONS: City staff has reviewed and recommends approval of
payments presented.
LEGAL CONSIDERATIONS: The Mayor and Council have the authority to approve all bills
pursuant to Minnesota State Law, which requires all bills to be paid in a timely manner,
generally within 30 days unless one party determines to dispute the billing.
Responsible Person: Tina Lannes, Finance Director
Submitted through: Adam Nafstad, City Administrator-PWD
Attachment: List of Claims (under separate cover)
Agenda Page 9
Mayor and Council Request for Action
M:\Public Data\City Council\Council Packet Information\2017\022117\Franklin Billboard - RCA.docx
Meeting Date: February 21, 2017
February 21, 2017
SUBJECT: PLANNING - FRANKLIN OUTDOOR ADVERTISING BILLBOARD VARIANCE.
RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the
following motion:
MOTION TO: Motion to Adopt Resolution No. 2017-005 Approving a Setback and Sign
Height Variance for Franklin Outdoor Advertising Billboard Located at 11438 County Road 37
NE within the City of Albertville.
BACKGROUND: Currently, Franklin Outdoor Advertising owns a legal conforming billboard
on property located at 6045 Large Avenue (PID 101500364301) (see Exhibit A). Franklin
Outdoor Advertising is proposing to remove this billboard with the intention of relocating it to
the west at 11438 County Road 37 NE (PID 101014003060). The proposed new site presents a
unique triangular configuration that presents some practical difficulties in the placement and
visibility of a billboard. To address these issues, Franklin Outdoor Advertising is requesting
variances from the Sign Code required setbacks and height.
KEY ISSUES:
Setbacks. Billboards shall comply with minimum principal building setback requirements of the
applicable zoning district. The site is zoned B-3, Highway Commercial District, which has the
following setbacks:
Required Proposed
Front Yard (South) 35 feet 2 feet
Rear Yard (North) 20 feet 2 feet
Side Yard (East/West) 20 feet 160/190 feet
Sign Height. The maximum height of any billboard shall be 30 feet from the ground. The
applicant has requested a sign height of 35 feet as a means of preserving the future usable
portions of the site and provide sign visibility.
Variance Criteria. In evaluating the following criteria, staff presents findings that both support
and argue against the variance.
A. The property owner proposes to use the property in a reasonable manner not permitted by
the Zoning Ordinance.
The sign visibility is obscured by the Don’s Auto Body building and interferes with
future development potential of this lot.
Agenda Page 10
Mayor and Council Request for Action – February 21, 2017
Franklin Outdoor Advertising Billboard Variance Page 2 of 3
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Meeting Date: February 21, 2017
In pursuing a sign location to the west and the setback variance, the proposed sign
preserves the limited buildable use of the property for future use and gives the site some
reasonable use of the property in the interim.
B. The plight of the property owner is due to circumstances unique to the property and not
created by the property owner.
The practical difficulty in locating the site is due to the unique physical configuration of
the site.
C. The variance will not alter the essential character of the locality.
Staff finds that granting of the requested variance will not alter the essential character of
the locality.
Additional variance findings include:
1. The variance will not impair an adequate supply of light or air to adjacent property.
Comment: This site offers a somewhat isolated location. This site with the taller
billboard will not impair the passage of light or air to adjoining properties.
2. The variance will not unreasonably increase traffic congestion on public streets.
Comment: The sign will not add significant traffic to adjoining streets.
3. The variance will not diminish property values.
Comment: The site is zoned B-3, Highway Commercial. Billboards are permitted uses.
4. The variance will not violate the intent and purpose of the Comprehensive Plan.
Comment: The Albertville Vision Study promotes economic development, infill of
commercial properties, and maintaining its current commercial land use patterns.
5. Literal interpretation of the provisions of this ordinance would deprive the applicant of
rights commonly enjoyed by other properties in the same district under the terms of this
ordinance, or deny the applicant the ability to put the property in question to a reasonable
use.
Comment: With the removal of the billboard at 6045 Large Avenue, the proposed site
becomes an eligible billboard site related to zoning and spacing.
6. Granting the variance requested will not confer on the applicant any special privilege that
is denied by this ordinance to other lands, structures, or buildings in the same district.
Agenda Page 11
Mayor and Council Request for Action – February 21, 2017
Franklin Outdoor Advertising Billboard Variance Page 3 of 3
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Meeting Date: February 21, 2017
Comment: The subject site is unique in its size, its triangular configuration, and its
eligibility for a billboard.
The Planning Commission met on February 14, 2017 to review this application. Upon review of
the application and the February 9, 2017 planning report the recommend approval subject to the
conditions outlined in the planning report.
The City Council will conduct a public hearing on this application due to a publication miscue.
POLICY CONSIDERATIONS: In accordance with State Law, public notice was published
and a public hearing held on February 14, 2017 by the Planning Commission for the Variance
Request Application. The Commission recommended that the City Council approve the
resolution.
FINANCIAL CONSIDERATIONS: The applicant shall be responsible for all costs associated
with the Variance Request. There are no significant financial issues related to the Variance
Request.
LEGAL CONSIDERATIONS: In accordance with Council procedures, the Mayor and
Council have the authority to issue the variance, and approve the site plan and building plan
which requires a majority vote of the City Council and becomes effective upon publication.
Department/Responsible Person: Planning, Alan Brixius
Submitted Through: Planning, Alan Brixius
Attachments: Resolution No. 2017-005
Planning Report dated February 9, 2017
Agenda Page 12
CITY OF ALBERTVILLE
COUNTY OF WRIGHT
STATE OF MINNESOTA
RESOLUTION NO. 2017-005
RESOLUTION APPROVING A SETBACK AND SIGN HEIGHT VARIANCE FOR
FRANKLIN OUTDOOR ADVERTISING BILLBOARD
LOCATED AT 11438 COUNTY ROAD 37 NE
WITHIN THE CITY OF ALBERTVILLE
WHEREAS, Franklin Outdoor Advertising has submitted an application for a setback
sign height variance for a billboard at property located at 11438 County Road 37 NE with Parcel
Identification number 101014003060; and
WHEREAS, City Staff has reviewed submitted plans and prepared a planning report
dated February 9, 2017; and
WHEREAS, the Albertville Planning and Zoning Commission met on February 14, 2017,
to consider the application for a setback variance; and upon considering the application
materials, the February 9, 2017 planning report, the Planning Commission recommended that the
City Council approve the variance on a vote of 4 to 0 based on the following findings and with
conditions outlined in the planning report;
FINDINGS
1. The site is zoned B-3, Highway Commercial District and both commercial building
development and billboards are an allowed use within this district. The variances allow
for the reasonable use of the property.
2. The site meets the spacing standards of the Albertville Sign Code to be eligible for the
construction of a new billboard.
3. The requested height variance is necessary to allow the site to accommodate the approved
billboard. The preservation of the site for a future building is consistent with
Albertville’s 2012 Vision Study goals and policies
4. The City finds that the site has the following practical difficulties unique to the site that
complicates the reasonable use of the site that were not created by the property owner:
a. The billboard location meets the required B-3 setbacks and proposed sign location
will not interfere with the current operation and future use of the lot.
b. The lot size and triangular configuration is a physical practical difficulty not
created by the property owner that complicates the location of the billboard.
5. The variance will not change the essential character of the area due to the site’s isolated
location and the billboard’s separation from other billboards.
Agenda Page 13
City of Albertville
Meeting of February 21, 2017
Resolution No. 2017-005
Page 2
6. The requested variance will not impact traffic congestion, public safety, or diminish
property values.
7. The variance is needed to overcome practical difficulties with the site and will not confer
special privileges denied other eligible billboard sites having similar practical difficulties.
8. The variances are necessary for reasonable use of the property.
WHEREAS, the Albertville City Council held a public hearing on February 21, 2017 to
consider the Franklin Outdoor Advertising’s variance application, the materials including a site
plan; the planning report dated February 9, 2017; the Planning Commission recommendation;
and agrees with the findings and recommendation of the Planning Commission.
NOW, THEREFORE BE IT RESOLVED, that the City Council of Albertville,
Minnesota hereby approves the setback and sign height variance for a billboard to be located at
11438 County Road 37 NE per the plans received by the city dated January 23, 2017 based on
the foregoing variance findings and subject to the following conditions:
1. The existing Franklin Outdoor Advertising billboard at 6045 Large Avenue shall be
removed prior to construction of the new billboard.
2. The billboard design shall comply with all Albertville Sign Code standards not covered
by the variances. This will require the vertical pole to be concealed with architectural
embellishments consisting of stone, brick, masonry panels, or synthetic panels that
replicate stone, brick or stucco. Said embellishments shall cover a minimum of 80% of
the exterior faces on all sides of the support structure.
3. The applicant shall submit plans to receive a sign permit and building permit for the
billboard.
Adopted by the Albertville City Council this 21st day of February.
_____________________________
Jillian Hendrickson, Mayor
ATTEST:
___________________________________
Kimberly A. Olson, City Clerk
Agenda Page 14
5
PLANNING REPORT
TO: Adam Nafstad
FROM: Alan Brixius
DATE: February 9, 2017
RE: Albertville – Franklin Outdoor Advertising Billboard Variances:
Setbacks and Height
FILE NO: 163.06 – 17.01
BACKGROUND
Currently, Franklin Outdoor Advertising owns a legal conforming billboard on property
located at 6045 Large Avenue (PID 101500364301) (see Exhibit A). Franklin Outdoor
Advertising is proposing to remove this billboard with the intention of relocating it to the
west at 11438 County Road 37 NE (PID 101014003060). The proposed new site
presents a unique triangular configuration that presents some practical difficulties in the
placement and visibility of a billboard. To address these issues, Franklin Outdoor
Advertising is requesting variances from the Sign Code required setbacks and height.
Attached for reference:
Exhibit A: Albertville Billboard Study
Exhibit B: Applicant Letter
Exhibit C: Site Plan Setback Comparison
Exhibit D: Site Plan
Exhibit E: Sign Elevation
ISSUES AND ANALYSIS
Albertville currently has 29 billboards within the community, most of which are legal non-
conforming based on the 1,000 foot spacing standard that the City now applies. This
leaves a limited number of locations for new billboards (see Exhibit A).
Agenda Page 15
6
With the removal of Billboard S on Exhibit A, the proposed site becomes eligible for a
new billboard providing over 1,000 feet of separation between the new Nelson billboard
behind Space Aliens and Billboard V on Exhibit A.
The proposed site (PID 101104003060) is a .55 acre triangular lot owned by George and
Theresa Berning. The triangular configuration and limited lot area of the site complicates
its future development as an independent lot separate from the property to the east. The
applicant illustrates in Exhibit B a billboard placement that meets the required setbacks,
however at this location, visibility is obstructed and the sign will become an obstacle for
any future use of the property.
VARIANCE CRITERIA
Section 10-7-7.A of the Albertville Sign Code regulates billboards. The applicant will
comply with each of the billboard standards but is requesting a variance from the
following setbacks:
Setbacks. Billboards shall comply with minimum principal building setback
requirements of the applicable zoning district. The site is zoned B-3, Highway
Commercial District which has the following setbacks:
Required Proposed
Front Yard (South) 35 feet 2 feet
Rear Yard (North) 20 feet 2 feet
Side Yard (East/West) 20 feet 160/190 feet
Sign Height. The maximum height of any billboard shall be 30 feet from the ground.
The applicant has requested a reduced setback and additional sign height (35 feet) as a
means of preserving the future usable portions of the site and provide sign visibility.
In 2011, the State changed regulations for the consideration of a variance. In evaluating
the following criteria, we present findings that both support and argue against the
variance. The Planning Commission and City Council will weight this analysis and make
a final decision on the application.
A. The property owner proposes to use the property in a reasonable manner
not permitted by the Zoning Ordinance.
The applicant’s site plan illustrates a billboard that complies with the district
setbacks. At this location, the sign visibility is obscured by the Don’s Auto Body
building and gas canopy. This location also interferes with future development
potential of the limited buildable area of this lot.
In pursuing a sign location to the west and the setback variance, the proposed
sign preserves the limited buildable use of the property for future use and gives
the site some reasonable use of the property in the interim. This is consistent with
the following findings:
Agenda Page 16
7
1. The site is guided for commercial land use and is zoned B-3, Highway
Commercial District. Both commercial land uses and billboards are
permitted within the zoning district.
2. The Albertville 2012 Vision Study guides this site for commercial land use.
The plan policies specifically promote commercial development in locations
guided for commercial land use. The Vision Study also stipulates that the
City will maintain its current planned commercial and industrial land use
pattern. With regard to these policies and the Albertville Comprehensive
Plan, the preservation of the lot for additional future commercial
development is consistent with City goals.
3. With the removal of the Franklin Outdoor Advertising billboard from 6045
Large Avenue, the proposed site meets the 1,000 foot spacing
requirements between billboards on the same side of the freeway, making
this a billboard eligible site.
4. The additional five foot sign height is needed to provide visual clearance of
the site over existing and future buildings along County Road 37 NE.
B. The plight of the property owner is due to circumstances unique to the
property and not created by the property owner.
The practical difficulty in locating the site is due to the unique physical
configuration of the site. This physical configuration limits the buildable area of
the property. The requested variance places the sign in a reasonable location
that will allow some future additional use of the property. This physical condition
was not created by the property owner, rather it is a result of the County Road 37
alignment.
C. The variance will not alter the essential character of the locality.
Staff finds that granting of the requested variance will not alter the essential
character of the locality with the following findings:
1. The site is zoned B-3, Highway Commercial District which by ordinance is
a site eligible for a billboard.
2. This is a relocation of an existing billboard, not a new construction. With
the removal of the existing Franklin billboard at 6045 Large Avenue, this
site meets the 1,000 foot spacing requirement between billboards on the
same side of the freeway.
3. The variance requests for setbacks and height are to place the billboard in
a manner that is the least disruptive to the site and preserving future use of
the property.
Agenda Page 17
8
4. The reduced setback to the freeway is in character with the setback with
Don’s Auto Body and auto parts store, which have 12 feet and 0 feet,
respectively.
5. The billboard pole location meets the B-3 setback – the sign face needs the
setback variance. In this case with the sign height variance, the sign will
have 19 feet of vertical clearance with both north and south lot lines.
Additional variance findings include:
1. The variance will not impair an adequate supply of light or air to adjacent
property.
Comment: This site offers a somewhat isolated location. This site with the taller
billboard will not impair the passage of light or air to adjoining properties.
2. The variance will not unreasonably increase traffic congestion on public
streets.
Comment: The sign will not add significant traffic to adjoining streets. Future
commercial development was always anticipated for the lot. Local and County
roads serving this site have the capacity to accommodate a commercial
development of this size.
3. The variance will not diminish property values.
Comment: The site is zoned B-3, Highway Commercial. Billboards are permitted
uses. The location of the site and sign will not result in significant impacts on the
adjacent properties.
4. The variance will not violate the intent and purpose of the Comprehensive
Plan.
Comment: The Albertville Vision Study promotes economic development, infill of
commercial properties, and maintaining its current commercial land use patterns.
In this respect, preserving the site for future commercial development would be
consistent with Albertville’s Comprehensive Plan policies.
5. Literal interpretation of the provisions of this ordinance would deprive the
applicant of rights commonly enjoyed by other properties in the same
district under the terms of this ordinance, or deny the applicant the ability to
put the property in question to a reasonable use.
Comment: With the removal of the billboard at 6045 Large Avenue, the proposed
site becomes an eligible billboard site related to zoning and spacing. Variances to
setback and height are due to practical physical difficulties unique specifically to
this lot. Under similar circumstances, the City will evaluate future variance
requests on their merit and in accordance with City variance criteria.
Agenda Page 18
9
6. Granting the variance requested will not confer on the applicant any special
privilege that is denied by this ordinance to other lands, structures, or
buildings in the same district.
Comment: The subject site is unique in its size, its triangular configuration, and its
eligibility for a billboard. In this respect, other properties will not be faced with the
same opportunities or practical difficulties. The approval of the variance, if found
to be reasonable, would not confer the applicant with special privileges.
CONCLUSION
Based on the preceding evaluation and findings, staff recommends approval of the
variance request allowing a two foot setback from the north and south property lines for a
billboard on parcel PID 101014003060 and a billboard height not to exceed 35 feet with
the following findings:
1. The site is zoned B-3, Highway Commercial District and both commercial building
development and billboards are an allowed use within this district.
2. The site meets the spacing standards of the Albertville Sign Code to be eligible for
the construction of a new billboard.
3. The requested height variance is necessary to allow the site to accommodate the
approved billboard. The preservation of the site for a future building is consistent
with Albertville’s 2012 Vision Study goals and policies including:
a. Maintain its current planned commercial and industrial land use patterns
and zoning.
b. Promote commercial development by the City to take advantage of its
access to I-94 and the growing population of Albertville and adjoining
communities.
c. Be patient with infill development to ensure proper access, quality site
design, and quality architecture.
4. The City finds that the site has the following practical difficulties unique to the site
that complicates the reasonable use of the site that were not created by the
property owner:
a. The billboard location meets the required B-3 setbacks and proposed sign
location will not interfere with the current operation and future use of the lot.
b. The lot size and triangular configuration is a physical practical difficulty not
created by the property owner that complicates the location of the billboard.
5. The variance will not change the essential character of the area due to the site’s
isolated location and the billboard’s separation from other billboards.
Agenda Page 19
10
6. The requested variance will not impact traffic congestion, public safety, or
diminish property values.
7. The variance is needed to overcome practical difficulties with the site and will not
confer special privileges denied other eligible billboard sites having similar
practical difficulties.
8. The variances are necessary for reasonable use of the property.
Variance approval shall be with the following conditions:
A. The existing Franklin Outdoor Advertising billboard at 6045 Large Avenue shall be
removed prior to construction of the new billboard.
B. The billboard design shall comply with all Albertville Sign Code standards not
covered by the variances. This will require the vertical pole to be concealed with
architectural embellishments consisting of stone, brick, masonry panels, or
synthetic panels that replicate stone, brick or stucco. Said embellishments shall
cover a minimum of 80% of the exterior faces on all sides of the support structure.
C. The applicant shall submit plans to receive a sign permit and building permit for
the billboard.
c: Maeghan Becker
Paul Heins
Mike Couri
Keith Franklin (kfranklin@franklinoutdoor.com)
Steve Anderson (sanderson@franklinoutdoor.com)
Agenda Page 20
Z
0 1,000 2,000 3,000 4,000500Feet
Albertville Billboard Study
A B
C D
E F
G H I
J K
ML N
O P
Q R
S
T U
V W X
Y AA
BB
/
Prolongation of the normal ROW
Adjacent Area: A strip of land 100 ft in width immediately adjacent to and along and parallel to the right of way, except for off ramps, takeoff ditches of similar areas where the area shall be measuredfrom the prolongation of the normal right of way.
Source: Wright County, DNR, & Northwest Associated Consultants. Date: October 2, 2014.Note: For planning purposes only.
400 ft. buffer from center median
Questionable 1,000 ft spacing
City Limits
Parcels
1,000 ft spacing
EXHIBIT A11EXHIBIT AAgenda Page 21
EXHIBIT B12EXHIBIT AAgenda Page 22
EXHIBIT C13EXHIBIT AAgenda Page 23
EXHIBIT D14EXHIBIT AAgenda Page 24
EXHIBIT E15EXHIBIT AAgenda Page 25
Mayor and Council Communication
M:\Public Data\City Council\Council Packet Information\2017\022117\2017-02-21 Fire Update.doc
Meeting Date: February 21, 2017
February 16, 2017
SUBJECT: FIRE DEPARTMENT UPDATE
RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the following
update:
Administration Update:
• SOP Revision / Adoption
• Reserve Firefighter Position
o Posted until Thursday, March 9th
• City of Otsego CERT Program
Shared Services / Joint Powers Update:
• Otsego City Council Workshop
o Tuesday, March 7, 2017
All three Fire Departments
• Response Times
• Future Planning
• Otsego Station Study
Responsible Person/Title: Eric Bullen, Fire Chief
Submitted Through: Adam Nafstad, City Administrator-PWD
Attachments: Proposed Procedural Points for a City of Otsego Citizens Emergency Response Team (CERT)
Agenda Page 26
Mayor and Council Communication – February 21, 2017
Fire Update Page 2 of 3
M:\Public Data\City Council\Council Packet Information\2017\022117\2017-02-21 Fire Update.doc
Meeting Date: February 21, 2017
PROPOSED PROCEDURAL POINTS FOR A CITY OF OTSEGO CITIZENS EMERGENCY
RESPONSE TEAM (CERT)
OBJECTIVE / DESCRIPTION
The Community Emergency Response Team (CERT) is a group of citizen volunteers who are
trained in disaster preparedness for large-scale disaster incidents that may impact their
community, such as fire safety, light search and rescue, team organization and disaster medical
operations.
In addition, the CERT Team would also participate in Community preparedness communications
in the form of information booths, websites and public speaking. The Team would also assist
our Fire Departments at major fires with relief assistance (managing stations where firefighters
take breaks).
The CERT Team would also be available for any other tasks that city government would find
appropriate.
SECTION 1: AUTHORIZED STRENGTH
A. The initial authorized strength of the Team will be 15 members, with the goal of
maintaining at least 10 members.
SECTION 2: SELECTION CRITERIA
A. Members will be selected from the community that live or work no longer than 30
minutes from city hall. They need not be residents of Otsego
B. Members will be appointed by the City Council after being interviewed, and
recommended, by the Public Safety Commission, and will be selected as to their
understanding of what CERT is. Only those that have a genuine interest in public service
will be selected. Background investigations will be conducted on potential members in
accordance with City Code Chapter 2, Section 8.
SECTION 3: SEPERATION
A. Members will be separated when they fail to maintain training.
B. Members may be separated at any time for failure to adhere to acceptable standards
of honesty and decency, as determined at the sole discretion of the City and including,
but not limited to conviction of any felony or gross misdemeanor, or conviction of a
misdemeanor which would reflect poorly on the City or which would impair the
member’s ability to serve on the CERT Team, as determined by the City.
C. Upon separation members will return all issued equipment to the City.
D. The City Council will be responsible for approving the removal of members based upon
the recommendation of the City Attorney, the Public Safety Commission, the
Emergency Manager or the Team Captain.
Agenda Page 27
Mayor and Council Communication – February 21, 2017
Fire Update Page 3 of 3
M:\Public Data\City Council\Council Packet Information\2017\022117\2017-02-21 Fire Update.doc
Meeting Date: February 21, 2017
SECTION 4: RECRUITMENT
A. Potential new members will be recruited through the city newsletter, website and local
media.
SECTION 5: TABLE OF ORGANIZATION
A. The Emergency Manager, annually appointed by the City of Otsego, will be the director
of the Team.
B. The Emergency Manager may appoint personnel to oversee operations.
C. The Team Captain will be appointed by the Emergency Manager. The Team Captain will
conduct meetings and coordinate training.
D. The Team Captain will appoint a recording Secretary. The Recording Secretary shall
maintain meeting minutes and personnel records, consisting of name, contact
information and training records.
SECTION 6: ACTIVATION PROCEDURE
A. Emergency activation of the Team will be authorized by: the Emergency Manager, the
Wright County Sheriff’s Patrol Supervisor, the Albertville Fire Chief, the Elk River Fire
Chief, the Rogers Fire Chief, or the Wright County Emergency Manager.
B. The initial response area of the CERT Team will be the City of Otsego city limits. If a
mutual aid request asking the Team to leave the service area is made, approval will be
required by the City Council or the Emergency Manager.
INFORMATION DESSEMINATION
A. Members are to direct news media inquiries to the spokesperson designated by the City.
B. All information that members may become aware of is to be kept strictly confidential.
MEETINGS
A. Meetings will be initially conducted quarterly, to include training.
B. The Team Captain will conduct the meetings using Roberts Rules of Order.
C. The meetings will be open to the public.
D. Minutes of the meetings will be forwarded to the City Clerk within 5 days.
Agenda Page 28