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2023-11-06 City Council Agenda PacketCity of Albertville Council Agenda Monday, November 6, 2023 City Council Chambers 7 pm PUBLIC COMMENTS -The City of Albertville welcomes and encourages public input on issues listed on the agenda or of general community interest. Citizens wishing to address the Council regarding specific agenda items, other than public hearings, are invited to do so under Public Forum and are asked to fill out a “Request to Speak Card”. Presentations are limited to five (5) minutes. 1.Call to Order 2.Pledge of Allegiance – Roll Call Pages 3.Recognitions – Presentations - Introductions 4.Public Forum – (time reserved 5 minutes) 5.Amendments to the Agenda 6.Consent Agenda All items under the Consent Agenda are considered to be routine by the City staff and will be enacted by one motion. In the event an item is pulled, it will be discussed in the order it is listed on the Consent Agenda following the approval of the remaining Consent items. Items pulled will be approved by a separate motion. A.Approve the October 16, 2023, regular City Council Meeting minutes as presented.3-6 B.Authorize the Monday, November 6, 2023, payment of claims as presented, except bills specifically pulled which are passed by separate motion. The claims listing has been provided to City Council as a separate document and is available for public view at City Hall upon request. 7 C.Approve a THC License application for Sacred Leaf MN at 5600 LaCentre Avenue NE, Suite 107 through December 31, 2023. 8 D.Approve Payment Application No. 7 to Gridor Construction in the amount of $1,280,998 for Wastewater System Improvements. 7.Public Hearing – None 8.Wright County Sheriff’s Office – Updates, reports, etc. A.Wright County Law Enforcement Contract – Tabled from the October 2 City Council meeting 9-15 (Motion to approve the Law Enforcement Services Contract with the Wright County Sheriff’s Office for the 2024 calendar year.) 9.Department Business A.City Council 1.Committee Updates (STMA Arena, Planning, JPWB, Parks, Fire Board, FYCC, etc.) 2.Appointment of New Parks Committee Member 16-17 (Motion to adopt Resolution No. 2023-38 appointing a new Parks Committee Member.) City of Albertville City Council Agenda Monday, November 6, 2023 Page 2 of 2 B. Building – None C. City Clerk – None D. Finance 1. 2024 Budget Review Discussion E. Fire 1. Fire Department Update - Verbal F. Planning and Zoning 1. Long Haul Trucking – Industrial Development Applications 18-43 (Motion to adopt Resolution No.2023-39 addressing the following development applications for Long Haul Trucking to allow for the construction of a 58,100 square foot industrial building in the City of Albertville. 1. Site and Building plan review 2. Conditional use permit for outdoor storage 3. Conditional use permit for accessory retail sales) G. Public Works/Engineering – None H. Legal – None I. Administration 1. 2023 Local Road Improvement Program 44-46 (Motion to adopt Resolution No. 2023-40 authorizing the pursuit of 2023 Local Road Improvement program funding for the Main Avenue NE Improvement project.) 2. Municipal Consent for I-94 Gap Project 47-51 (Motion to schedule a Public Hearing for the December 4 Council meeting for the I-94 Gap Project.) 3. City Administrator’s Update 52-53 10. Announcements and/or Upcoming Meetings November 9 City Offices closed in observance of Veterans Day November 13 STMA Arena Board, 6 pm November 14 Planning Commission, 7 pm November 20 City Council, 7 pm November 23 City Offices Closed in observance of Thanksgiving November 27 Joint Power Water Board, 6 pm Parks Committee, 7 pm 11. Adjournment ALBERTVILLE CITY COUNCIL DRAFT REGULAR MEETING MINUTES October 16, 2023 – 7 pm Council Chambers Albertville City Hall 1.Call to Order Acting Mayor Cocking called the meeting to order at 7 pm. 2.Pledge of Allegiance – Roll Call Present: Acting Mayor Cocking, Councilmembers Hayden and Zagorski. Mayor Hendrickson arrived at 7:05 pm Absent: Councilmembers Olson and Administrator Nafstad Staff Present: Fire Chief Bullen, Finance Director Lannes and City Clerk Luedke. 3. Recognitions – Presentations – Introductions – None 4.Public Forum Ms. Natalya Molenda, 11740 54th Street NE, said she was concerned about traffic issues at the Primary School during student drop-off and pick-up times. She reported parents parked up the street during these times and blocked driveways. In addition, she said there was a large tree at the corner which causes limited visible when drivers are turning. Ms. Molenda said she called the Wright County Sheriff’s department and was told that they see the problem but the Albertville Code does not prevented people from staying or parking on the street. She asked Council if signs could be added to the area because she was worried someone may get hit by a car. She said she also emailed the school principal and he said he could not require parents to not park on the street during these times. Ms. Molenda said she was also concerned about the school’s parking lot lighting because at night the lights glare makes it hard to see people walking and asked if the lights could be shielded. Acting Mayor Cocking said the traffic in the area has been a continuing issue. He asked Wright County Sergeant Oltmanns if the issue happens in other areas and if so did he have any suggestions. He told the Sergeant if there were any new ordinances needed to help patrol the area to please let the City know. Sergeant Oltmanns said other cities have this same issue. He said the County could have a deputy park a squad car in the area over the next week to monitor the issue. He said he would also reach out to the school resource officer regarding the traffic concerns. There was Council discussion regarding the traffic issues, past concerns residents have submitted and said it may be of value for the City to reach out to the school again. The Council thanked Ms. Molenda for attending the meeting. Agenda Page 3 City Council Meeting Draft Minutes Page 2 Regular Meeting of October 16, 2023 5. Amendments to the Agenda MOTION made by Councilmember Zagorski, seconded by Councilmember Hayden to approve the October 16, 2023, agenda as submitted. Ayes: Cocking, Hayden, Hendrickson and Zagorski. Nays: None. Absent: Olson. The motion carried. 6. Consent Agenda All items under the Consent Agenda are considered to be routine by the City staff and will be enacted by one motion. In the event an item is pulled, it will be discussed in the order it is listed on the Consent Agenda following the approval of the remaining Consent items. Items pulled will be approved by a separate motion. A. Approve the October 2, 2023, City Council Workshop minutes as presented. B. Authorize the Monday, October 16, 2023, payment of claims as presented, except bills specifically pulled which are passed by separate motion. The claims listing has been provided to City Council as a separate document and is available for public view at City Hall upon request. C. Authorize the quotation for reprogramming and required maintenance of the Fire Department Radios, in the amount of $7,150. D. Adopt Resolution No. 2023-37 allowing the Albertville Fire Relief Association to join the Statewide Volunteer Firefighter Plan. E. Release Letter of Credit No. 1053431344, held as security for The Preserve at Albertville, conditioned on any outstanding balances owed to the City being paid in full. MOTION made by Councilmember Cocking, seconded by Councilmember Hayden to approve the October 16, 2023, Consent Agenda as submitted. Ayes: Cocking, Hayden, Hendrickson and Zagorski. Nays: None. Absent: Olson. The motion carried. 7. Public Hearing – None 8. Wright County Sheriff’s Office – Updates, reports, etc. Wright County Sergeant Oltmanns provided information on a training session the Wright County officers attended hosted by the MN Crisis Center. He said it was a good training opportunity which provided many community resources. He answered questions from Council regarding recent criminal activity in the areas. 9. Department Business A. City Council 1. Committee Updates (STMA Ice Arena, Planning, JPWB, Parks, Fire Board, FYCC, etc.) Councilmember Hayden provided an update from the Planning Commission meeting which included information on the public hearing that was held to consider the development applications submitted by Long Haul Trucking. City Clerk Luedke reported the Long Haul Trucking applications were scheduled to be presented at the November 6 Council meeting for Council’s review. B. Building – None Agenda Page 4 City Council Meeting Draft Minutes Page 3 Regular Meeting of October 16, 2023 C. City Clerk – None D. Finance 1. Roof Repairs on City Buildings Finance Director Lannes presented the staff report which included details on the roof repairs needed for the City Hall, Fire Hall, Public Works and FYCC buildings. She answered questions from Councils regarding the funding for the repairs in which she reported the funding would be provided through the Capital fund. Director Lannes said the City was planning to prepare a change order for the Waste Water Treatment Plant project to include its roofing repairs. Fire Chief Bullen answered questions from Council regarding the emergency repairs needed on the City buildings. MOTION made by Councilmember Cocking, seconded by Councilmember Zagorski to authorize the roof repairs for City Hall, Fire Hall, Public Works and FYCC buildings not to exceed $27,290 by B&B Sheet Metal and Roofing. Ayes: Cocking, Hayden, Hendrickson and Zagorski. Nays: None. Absent: Olson. The motion carried. E. Fire 1. Capital Apparatus Purchase Contract Fire Chief Bullen reported, at a previously Council meeting, the Fire Department presented information on the its Apparatus Capital Plan. He said the Department had missed an opportunity to purchase a Stock Tender but the City was notified, by the vendor, another stock vehicle was available for purchase with an August 2024 delivery date. He answered questions from Council and said the current Tender has had additional operational issues since the previous meeting. MOTION made by Councilmember Cocking, seconded by Councilmember Zagorski to authorize the City of Albertville to enter into a Purchase Contract with Midwest Fire for an All- Poly Series 2000 Gallon Tender and a Freightliner M2-106 Chassis. Ayes: Cocking, Hayden, Hendrickson and Zagorski. Nays: None. Absent: Olson. The motion carried. F. Planning and Zoning – None G. Public Works/Engineering – None H. Legal – None I. Administration 1. City Administrator’s Update The Council discussed the Maeyaert’s property because junk equipment and other nuisance items have been brought on the property again. Finance Director Lannes answered questions from Council regarding the property assessment process used for the cleanups. The Council requested staff to follow up with City Administrator Nafstad regarding Ms. Molenda’s traffic concerns around the Primary School and the large tree blocking the traffic’s view. Councilmember Hayden answered questions from the other Councilmembers regarding school traffic issues at other schools. Agenda Page 5 City Council Meeting Draft Minutes Page 4 Regular Meeting of October 16, 2023 Announcements and/or Upcoming Meetings October 23 Joint Powers Water Board, 6 pm Parks Committee, 7 pm October 30 Joint Governance Meeting, 6 pm November 6 City Council, 7 pm November 9 City Offices closed in observance of Veterans Day November 13 STMA Arena Board, 6 pm November 14 Planning Commission, 7 pm November 20 City Council, 7 pm 10. Adjournment MOTION made by Councilmember Zagorski, second by Councilmember Hayden to adjourn the meeting at 7:33 pm. Ayes: Cocking, Hayden, Hendrickson and Zagorski. Nays: None. Absent: Olson. The motion carried. Respectfully submitted, _____________________________ Kristine A. Luedke, City Clerk Agenda Page 6 Mayor and Council Request for Action November 6, 2023 SUBJECT: CONSENT – FINANCE – PAYMENT OF BILLS RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the following: MOTION TO: Authorize the Monday, November 6, 2023, payment of the claims as presented except the bills specifically pulled, which are passed by separate motion. The claims listing has been provided to Council as a separate document. The claims listing is available for public viewing at City Hall upon request. BACKGROUND: The City processes claims on a semi-monthly basis. The bills are approved through their respective departments and administration and passed onto the City Council for approval. KEY ISSUES: • Account codes starting with 810 are STMA Arena Expenses/Vendors (bolded) and key issues will be presented in the claims listing document. POLICY/PRACTICES CONSIDERATIONS: It is the City’s policy to review and approve payables on a semi-monthly basis. FINANCIAL CONSIDERATIONS: City staff has reviewed and recommends approval of payments presented. LEGAL CONSIDERATIONS: The Mayor and Council have the authority to approve all bills pursuant to Minnesota State Law, which requires all bills to be paid in a timely manner, generally within 30 days unless one party determines to dispute the billing. Responsible Person: Tina Lannes, Finance Director Submitted through: Adam Nafstad, City Administrator-PWD Attachment: • List of Claims (under separate cover) Agenda Page 7 Mayor and Council Request for Action November 6, 2023 SUBJECT: CONSENT – CLERK – APPROVE A NEW THC LICENSE APPLICATION FOR SACRED LEAF MN LOCATED AT 5600 LACENTRE AVENUE RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the following: MOTION TO: Approve a Tetrahydrocannabinol (THC) License application for Sacred Leaf MN located at 5600 LaCentre Avenue NE, Suite 107 through December 31, 2023. BACKGROUND: At the August 7 City Council meeting, an ordinance was approved amending the City Code to allow for the regulation of THC products. The City received a new THC license application from Sacred Leaf MN located at 5600 LaCentre Avenue NE, Suite 107. The applicant, Pure Mindful Wellness has completed the appropriate forms for a new THC license. KEY ISSUES: •The business meets the eligibility standards set by City Code section 4-10-4 because the applicant will only be selling CBD or THC products. •The license period for all THC licenses runs January 1 through December 31. •The applicant has provided the THC license fee. •There are no outstanding building or fire code violations at the property. POLICY/PRACTICES CONSIDERATIONS: The Mayor and City Council have the authority to either approve or deny a THC license application. FINANCIAL CONSIDERATIONS: Per the ordinance, the fee for this license can be pro-rated due to a partial year license. Responsible Person: Kris Luedke, City Clerk Submitted Through: Adam Nafstad, City Administrator-PWD Attachments: •The THC license application is on file in the Clerk’s Office and is available upon request. Agenda Page 8 Mayor and Council Request for Action _____________________________________________________________________________ November 6, 2023 SUBJECT: ADMINISTRATION – WRIGHT COUNTY LAW ENFORCEMENT CONTRACT RECOMMENDATION: It is respectfully requested that the Mayor and City Council consider the following: MOTION TO: Approve the Law Enforcement Services Contract with the Wright County Sheriff’s Office for the 2024 calendar year. BACKGROUND: The Wright County Sheriff’s Office has provided contracted law enforcement services to the City of Albertville for many years. Albertville contracts for 30 hours per day coverage. The new contract includes a law enforcement assessment of $63,346.15 for law enforcement service and retention during the 2024 calendar year Wright County Sheriff Deringer attended the September 5, 2023, Council Workshop and provided background information on staffing changes, the department’s recruitment efforts and the formula used to establish the law enforcement assessment amount. KEY ISSUES: • The contract is for services for 2024 and includes 30-hour per day coverage beginning January 1, 2024 to December 31, 2024. • The 2023 hourly rate was $86.75 for law enforcement services. The new contract rate is $105 per hour of services for the 2024 calendar year. • The new contract includes a law enforcement assessment of $63,346.15 for law enforcement service and retention and to be paid 2024. • The contract provides 24-hour call and general service. • The number of hours of service to be provided in 2024 will be 10,950 annually. POLICY CONSIDERATIONS: It is the City’s policy to evaluate and consider contracts on a case by case basis. FINANCIAL CONSIDERATIONS: The contract cost for law enforcement in 2023 was $949,913 for 30 hours per week. The contract cost for 2024, which includes leap year hours, will be $1,152,900 which is included in the 2024 preliminary budget. LEGAL CONSIDERATIONS: The Mayor and Council have the authority to approve and amend agreements that the City enters into pursuant to Minnesota State Law. Responsible Person: Kris Luedke, City Clerk Submitted Through: Adam Nafstad, City Administrator-PWD Attachments: • 2024 Wright County Law Enforcement Contract Agenda Page 9 Agenda Page 10 Agenda Page 11 Agenda Page 12 Agenda Page 13 Agenda Page 14 Agenda Page 15 Mayor and Council Request for Action November 6, 2023 SUBJECT: COUNCIL – APPROVE APPOINTMENT TO PARKS COMMITTEE RECOMMENDATION: It is respectfully requested that the Mayor and City Council consider the following: MOTION TO: Adopt Resolution No. 2023-38 approving appointment of Parks Committee Member. BACKGROUND: The Albertville Parks Committee is an advisory board to the Albertville City Council. The Parks Committee has a vacancy due to the resignation of a former Committee member. The City posted the Parks Committee vacancy on the City’s website and included it in the City’s Fall newsletter. The City received two letters of interest. The Parks Committee members conducted interviews at their October meeting and recommends the appointment of Alanna Lau. KEY ISSUES: • The Parks Committee is an advisory board for the Albertville City Council. • Due to a previous Committee member resignation, the Parks Committee has a vacancy. • After advertising the open position, the City received two letters of interest. • At its October 23 meeting, the Parks Committee members conducted interviews with the interested parties and recommends the appointment of Alanna Lau to the Parks Committee. LEGAL ISSUES: The Mayor and City Council have the authority to review and approve appointments to the City’s Boards and Committees. Responsible person: Kris Luedke, City Clerk Submitted by: Adam Nafstad, City Administrator-PWD Attachments: • Resolution No. 2023-38 Agenda Page 16 CITY OF ALBERTVILLE COUNTY OF WRIGHT STATE OF MINNESOTA RESOLUTION NO. 2023-38 RESOLUTION APPROVING THE APPOINTMENT OF A PARKS COMMITTEE MEMBER WHEREAS, the Albertville Parks Committee is an advisory board to the Albertville City Council; and WHEREAS, the Albertville Parks Committee currently has a vacant seat; and WHEREAS, the City advertised for the openings on the Parks Committee and received two letters of interest; and WHEREAS, the current Parks Committee members conducted interviews at their October 23 Parks Committee meeting and recommends the appointment of Alanna Lau. NOW, THEREFORE, BE IT RESOLVED, the City Council of the City of Albertville hereby makes the following appointment to the Committee: Parks Committee Member: Alanna Lau Adopted by the City Council of the City of Albertville this 6th day of November 2023. Jillian Hendrickson, Mayor ATTEST: Kristine A. Luedke, City Clerk Agenda Page 17 Mayor and Council Request for Action November 6, 2023 SUBJECT: PLANNING – LONG HAUL TRUCKING – INDUSTRIAL DEVELOPMENT APPLICATIONS RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the following: MOTION TO: Adopt Resolution No. 2023-39 addressing the following development applications for Long Haul Trucking to allow for the construction of a 58,100 square foot industrial building in the City of Albertville. 1. Site and Building plan review 2. Conditional use permit for outdoor storage 3. Conditional use permit for accessory retail sales BACKGROUND: Long Haul Trucking has requested the approval of a number of applications associated with the proposed construction of a 58,100 square foot industrial building upon a 10- acre site (6593 Kadler Avenue NE). To facilitate the development proposal, approval of the following development applications have been formally requested: 1. Site and Building Plan Review. Review of site and building plans is required for new industrial construction. The applicants have proposed a 58,100 square foot industrial building. 2. Conditional Use Permit. To allow accessory outdoor storage on the site. 3. Conditional Use Permit. To allow accessory retail sales for an industrial use. City Staff has reviewed the aforementioned applications and submission materials and prepared the October 3, 2023, Planning Report. The Albertville Planning Commission held a public hearing to consider the development application and staff report on October 10, 2023. Upon conclusion of the public hearing, the Planning Commission recommended approval of each of the development applications with the conditions outlined in the October 3, 2023, Planning Report. KEY ISSUES: • Long Haul Trucking is currently operating at 6600 Jansen Avenue in Otsego, immediately west of the proposed development site. The business operations travel patterns will be unchanged through the community. • The subject site is presently zoned I-1 Limited Industrial District. The proposed Long Haul Trucking uses are allowed within I-1 zoning district as either permitted uses or conditional use permits. Agenda Page 18 Mayor and Council Request for Action – November 6, 2023 Planning – Long Haul Trucking Industrial Project Page 2 of 2 • Streets abut the proposed site on four sides. The site is a double frontage lot. • Kadler Avenue NE requires the dedication of a public street easement to complete this street. • Site access will be provided from Karston Way, which is currently a private street; that becomes a public street with site development and a payment to Niemeyer Trailer Sales to reimburse them for the construction of the street and in-place utilities. • The site contains a number of wetlands that will be removed to accommodate the site development. An approved WCA wetland permit and a wetland replacement plan is required. • The site plan meets the lot area and setback requirements of the I-1 district. • The site plan meets the required parking requirements. • The building’s service bays, car wash, and loading dock are oriented in an east-west configuration to direct noise away from the residential neighborhoods south of County Road 37. • The building is located and oriented to I-94, with the outdoor storage on the south side of the site. The storage area is screened from both the streets and residential neighborhoods south of County Road 37 with a 14 to 17 tall screen wall that matches the principal building. • The proposed Long Haul Trucking industrial facility allows the City to grow a local business, expand its industrial tax base, expand local employment opportunities, and retain quality paying jobs. • The City has utilities available in this area of the City with the size and capacity to accommodate the change in land use and zoning. • The attached resolution outlines conditions of approval that must be satisfied to bring the site and building plan and conditional use permit into compliance with City zoning performance standards. POLICY/PRACTICES CONSIDERATIONS: The Albertville Planning Commission held a public hearing on October 10, 2023, and agreed with the findings and recommendations outlined in the October 3, 2023, Planning Report and recommended the City Council approve the requested site and building plan conditional use permits with conditions are outlined in the attached resolution. FINANCIAL CONSIDERATIONS: The development of the Long Haul Trucking industrial facility to this site in Albertville allows the City to expand its industrial tax base; retain and expand local job opportunities and retain quality high paying jobs within the City. The project will pay street and utility costs for Karston Way to reimburse Niemeyer Trailer Sales. LEGAL CONSIDERATIONS: The project meets the City zoning requirements for industrial development and for the requested conditional use permits. Responsible Person: Alan Brixius City Planner Submitted Through: Adam Nafstad, City Administrator-PWD Attachments: • Resolution No. 2023-39 • October 3, 2023, Planning Report and Exhibits Agenda Page 19 CITY OF ALBERTVILLE COUNTY OF WRIGHT STATE OF MINNESOTA RESOLUTION NO. 2023-39 RESOLUTION APPROVING REQUESTS FOR A SITE AND BUILDING PLANS, A CONDITIONAL USE PERMITS FOR ACCESSORY OUTDOOR STORAGE AND ACCESSORY RETAIL SALES FOR LONG HALL TRUCKING TO CONSTRUCT A 58,100 SQUARE FOOT INDUSTRIAL BUILDING AT 6593 KADLER AVENUE NE WITHIN THE CITY OF ALBERTVILLE WHEREAS, Long Haul Trucking has filed applications and submitted plans for the development of a 58,100 square foot industrial upon a 10.0-acre site (6593 Kadler Avenue NE) and accessory outdoor storage. To facilitate the development proposal, the following development applications have been requested. 1. Site and Building Plan Review. 2. Conditional Use Permits for accessory outdoor storage. 3. Conditional Use Permit for accessory retails use in an industrial building. WHEREAS, City Staff has reviewed submitted plans and prepared a planning report dated October 3, 2023; and WHEREAS, the Albertville Planning Commission met and held a public hearing on October 10, 2023, to consider the applications for site and building plan review, and conditional use permits for accessory outdoor storage and accessory retail sales; and WHEREAS, upon considering the application materials, the October 3, 2023 Planning Report, and public testimony the Planning Commission closed the public hearing and recommended that the City Council approve the requested site and building plans and conditional use permits for accessory outdoor storage and accessory retail sales with the conditions outlined in the October 3, 2023, Planning Report being satisfied based on the site and building plan set dated September 8, 2023, and Civil Engineering plan set dated August 2023. WHEREAS, upon considering the application materials, the October 3, 2023 Planning Report and the recommendations of the Planning Commission, the City Council agrees with the findings and recommendation of City Staff and the Planning Commission. NOW THEREFORE BE IT RESOLVED that the City Council of Albertville, Minnesota hereby approves the Site and Building Plans and Conditional Use Permit for accessory outdoor storage and accessory for Long Haul Trucking on property at the 6593 Kadler Avenue NE with the following conditions being addressed. Site and Building Plans/Conditional Use Permits Accessory Outdoor Storage and Accessory Retail Sales. Site and building plans (Site and building plans September 8, 2023, Civil plans August 2023, Lighting plan September 7, 2023, Landscape plans August 2023) are approved with the following conditions: Agenda Page 20 City of Albertville, MN Resolution No. 2023-39 Meeting of November 6, 2023 Page 2 1. The Applicant provide evidence of an approved WCA wetland permit and wetland replacement plan to the City. 2. The Applicant provide a 33 feet wide Street easement for Kadler Avenue to be dedicated to the City. 3. Karston Way NE shall be dedicated to the City, with the project site development and the payment of funds to the City and Niemeyer Trailer Sales to access this street and its underlying utilities. A condition of approval will be the Applicant shall make payment of the amount identified by the City Engineer. 4. The building and site plan shall show the location and screening of all ground mounted, and rooftop mechanical equipment proposed for the site. 5. The lighting plan is approved with the following conditions: a. The photometric plan shall be revised to illustrate cut sheets fixture to the locations on the site. All exterior light fixtures must be 90-degree cutoff fixtures with a shielded light source. b. Applicant shall provide details on freestanding lighting. Pole mounted light fixtures shall not exceed a height of 30 feet. c. Applicant shall provide description of the lighting on the exterior of the screen wall. Concern is raised related to glare toward the residential neighborhoods south of County Road 37. 6. The location and size of the proposed wall signs are approved. The Planning Commission recommended approval of the use of a truck tractor be used as a freestanding sign at the location identified on the site plan. 7. The civil site Grading, Drainage, Utility, and Erosion Control plans shall be subject to the review and approval of the City Engineer. 8. The applicant shall enter into a stormwater management agreement subject to the review and approval of the City Engineer. 9. The Landscape plan is approved with the following conditions: a. All ornamental trees shall be 1.5 inches in diameter at initial planting. b. All shrubs shall be a minimum of 24 inches in height at initial planting. c. The site shall include a stormwater seed mix around the pond on the north end of the site. 10. The accessory retail sales conditional use permit meets City Code requirements and is approved as illustrated within the building plans. Agenda Page 21 City of Albertville, MN Resolution No. 2023-39 Meeting of November 6, 2023 Page 3 Adopted by the City Council of the City of Albertville this 6th day of November 2023. _____________________________ Jillian Hendrickson, Mayor ATTEST: _________________________ Kristine A. Luedke, City Clerk Agenda Page 22 Abcities LLc PLANNING REPORT TO: Adam Nafstad FROM: Alan Brixius DATE: October 3, 2023 RE: Long Haul Trucking – Site Plan and Conditional Use Permit Outdoor Storage FILE NO: 163.06 23.04 PID: 101-500-352-301 BACKGROUND Long Haul Trucking is currently operating at 6600 Jansen Avenue East in Otsego, which is immediately west of the Albertville city boundary. Due to business growth, Long Haul Trucking is pursuing the purchase of the property located at 6593 Kadler Avenue NE (PID: 101-500-352-301) with the intention of constructing a 58,100 sq. ft. industrial building to serve as their new business headquarters. The site is 10 acres in area and zoned I-1 Limited Industrial district. The new industrial development will require the following development applications to be approved by the City to allow the project to proceed. 1. Site and Building plan review. 2. Conditional use permit for outdoor storage 3. Conditional use permit for accessory retail sales EXHIBITS EXHIBIT A Site Location Map EXHIBIT B Site Survey EXHIBIT C Wetland Map EXHIBIT D Site Plan EXHIBIT E Building Floor Plan EXHIBIT F Building Elevation EXHIBIT G Colored Elevation EXHIBIT H Screen Wall Elevation EXHIBIT I Site Perspectives EXHIBIT J Photometric plan EXHIBIT K Landscape Plan EXHIBIT L Grading Plan 16405 78th Avenue n. MApLe Grove teL: 763-242-6955 eMAiL ALbrixius@GMAiL.coM Agenda Page 23 ANALYSIS I-1 Limited Industrial District The project site is zoned I-1 Limited Industrial Zoning District. The proposed project will include a 58,100 sq. ft. industrial building that will house offices, warehousing, truck maintenance bays, a truck wash and accessory retail sales. The project also involves the establishment of an outdoor storage yard for semi-trucks/trailers. The office, warehousing and truck maintenance are each permitted uses in the I-1 zoning district. Outdoor storage yards and accessory retail sales are allowed within the I-1 zoning district by conditional use permit. Site Plan Wetlands. The site survey identifies four wetlands on the site. The site plan shows these wetlands being removed to support the development. Removing these wetlands will require approval of a WCA wetland permit and wetland replacement plan. Site plan and Conditional use permits approvals will be conditioned on the evidence of an approved WCA wetland permit and wetland replacement plan being provided to the City. Site Access. As noted earlier, Long Haul Trucking is currently located on 6600 Jansen Avenue, within the new Albertville site the company’s truck travel patterns will be nearly identical to its current operation. Streets abut the proposed development site on all four sides. In review of the site plan, we offer the following comments pertaining to site access. County Road 37 abuts the site on the south, this street is a major collector street that will provide a travel route identical to the current business operation. No direct lot access will be provided via County Road 37. The proposed storage area wall will be setback 83.25 feet from the center line of the roadway. This places the storage area wall outside of a 75 electrical utility easement. The wall placement is acceptable. Kadler Avenue exists as a partial street right of way on the west side of the site. As a condition of conditional use permit approval, the City will require a 33 feet wide street easement to be dedicated to the City. The site plan illustrates a strip 33 feet wide measured from the centerline of Kadler Avenue that may serve as the street easement. The storage area screen wall and parking along the west side of the site meets the required setbacks from the edge of the 33 foot street easement. Karston Way abuts the site on the east, this street was created with the Niemeyer Trailer Sales Subdivision. It is a private street until a development occurs on the project site. The street will be dedicated to the City, with the project site development and the payment of funds to the City and Niemeyer Trailer Sales to access this street and its underlying utilities. A condition of approval applicant will make payment in the amount identified by the City Engineer to take access via Karston W ay The site plan illustrates two 40-foot-wide curb cuts from Karston Way. The City Zoning code standard curb cut width is 24 feet, unless approved by the City Engineer. In discussion with the City Engineer, the proposed 40 wide curb cuts are acceptable for the type of truck traffic associated with Long Hall Trucking. We also approve the location and spacing of the curb cuts on the site plan. Agenda Page 24 Lot Area and Width The project site is 10 acres in area and 424 feet in width. The site exceeds the lot size requirements of the I-1 zoning district. Setbacks. The I-1 zoning district building setbacks will apply to both the principal building and the solid screen wall along the south side of the site. The table below illustrates the proposed setbacks. Both the building and the screen wall meet the required I-1district setbacks. I-1 District Setbacks Direction Required Principal building Screen wall Compliance *Front North 30 feet 108 feet 405 feet yes *Front South 30 feet 409 feet 40 feet yes Side Corner East 20 feet 116 feet 28 feet yes Side Corner West 20 feet 192 feet 20 feet yes *The project site is a double frontage lot (I-94 and County Road 37). Front yard setbacks apply to both frontages. Parking. As shown below a total of 153 parking stalls are required based on the uses within the proposed industrial building. The site plan meets the required number of parking stalls. Use Parking Ratio Required stalls Office (21,040 gross sq. ft.) (18,936 net sq. ft.) 1 stall per 200 sq. ft. net floor area 98 stalls Shop (24,196 gross sq. ft.) (21,777 net sq. ft.) 1 stall per 800 sq. ft. net floor area over 1000 sq. ft. plus 8 stalls 34 stalls Warehouse (10,311 gross sq. ft.) (9,280 net sq. ft.) 1 stall per 1000 sq. ft. net floor area plus one stall company owned vehicle. 13 stalls Retail Sales (1238 gross sq. ft.) (1114 net sq. ft.) 1 stall per 200 sq. ft. net floor area. 6 stalls Retail Sale Storage (1313 gross sq. ft.) (1181 net sq. ft.) 1 stall per 500 sq. ft. net floor area. 2 stalls Total parking required 153 stalls For parking lots having 151 to 200 stalls, 6 disability parking stalls are required. The site plan provides 6 disability stalls to meet ADA standards. The City requires stall dimensions of 9 feet width and 20 feet length. The parking stalls at the perimeter of the site have an 18 foot length below the required standard. We recommend as a condition of approval that all stalls be striped on site with a 20 foot length dimension. The driveways accessing these stalls have a width of 28 feet or greater, lengthening the stalls will not change the outer perimeter of the parking lot. All drive aisles are over size and appropriate for the intended use. Agenda Page 25 The parking lot and storage yard will be paved and will have a continuous concrete curbing to define these areas. The on-site parking meets all the required parking setbacks. Loading/Service Bays. The site plan illustrates a loading area on the west side of the building. This loading area is properly dimensioned to accommodate the large truck deliveries. The site also has large overhead doors on both sides of the truck service bays. The building design orients both the loading dock and the service bay in an east – west direction to direct noise from these activity areas away from the residential neighborhoods to the south and towards other industrial and commercial land uses. Impervious Surface. The I-1 zoning district limits the maximum hard cover including buildings to 85% of the total lot area. The following table illustrates that the total proposed impervious surface area for the development to be 67.94% of the site. Proposed Areas Square feet Percentage Building area 46,435 10.09% Paved area 234,340 50.90% Concrete pads 10,870 2.36% Concrete sidewalks 6,383 1.39% Retaining wall 120 0.03% Total Impervious area 312,796 67.94% Total Lot area 460,432 100.00% Building Materials. The proposed building elevations indicate that the building will be constructed of precast concrete panels with a combination of aggregate and smooth surfaces. The windows, entrance features, exterior wall materials and textures and undulating roof lines present an attractive industrial building. The building height varies from 30 feet to 39 feet which is below the I-1 zoning district allowance of 45-foot height standard. The building height, design, and exterior building materials meet the I-1 zoning district standards. The building plan and site plan do not show the location and type of mechanical equipment needed to serve the building. With the submission of building construction plans, all mechanical equipment shall be identified. Per zoning code, both ground mounted and rooftop equipment shall be located and screened from view of adjoining streets. Concern is raised with regard to noise generated from the truck service bays. To address this issue, the building design orients the bay door to the east and west to direct noise away from the residential neighborhood to the south. The plans must address the air exchange and HVAC for the service bays to allow operations with their doors closed if noise nuisance issues arise. The site plan proposes to construct a wall along County Road 37 and partially along both Kadler Avenue and Karston Way to screen the outdoor storage area. The wall will vary in height from 15 feet to 17.5 feet to serve as an effective screen for semi-trucks and trailers. The screen wall is designed to match the materials and color of the principal building. The screen wall meets the required I-1 district setbacks for the principal building. Agenda Page 26 A 7-foot-tall trash enclosure is planned for the west side of the building. The design of the trash enclosure will match the building in materials and color. The enclosure gate will consist of synthetic wood over a metal frame. Lighting plan. The site photometric plan illustrate the location and light levels for the exterior lighting. In review of the lighting plan, we offer the following comments. 1. Applicant has provided cut sheets illustrating all the types of exterior light fixtures. The photometric plan must provide a legend that identifies the cut sheet light fixture to the differ locations on the site. All exterior light fixtures must be 90- degree cutoff fixtures with a shielded light source. 2. Applicant shall provide details on freestanding lighting. Pole mounted light fixtures shall not exceed a height of 30 feet. 3. Applicant shall provide description of the lighting on the exterior of the screen wall. Concern is raised related to glare toward the residential neighborhoods south of County Road 37. Signs. The development site has abutting streets on all four sides. The building plans have requests wall signs on both the building and the screen wall. The Albertville sign code allows industrial building to have wall signs for each side of the building facing a public street right of way. Under this standard, the building is permitted to have four wall signs. Dividing the four signs between the building and screen wall is seen as acceptable in providing business identification along both County Road 17 and I-94. The wall sign locations will assist in direction traffic to the site via County Road 17. The wall signs, each meet size standards for the I-1 district. The site plan does not show a freestanding sign. The site plan does show a semi-tractor located in the northeast corner of the site visible to I-94. This is an unusual request. Section 10-7-4 Prohibited Signs Provision 9 prohibits signs mounted on vehicles or trailers with the exception of trailer reader signs as temporary signs permitted under Section 10-7-8 of the Sign Code. The applicant shall explain their freestanding sign request and the Planning Commission shall make a recommendation on the sign’s acceptability. Landscape plan. The Landscape plans provide landscaping at the periphery of the building and screen wall which will add to the attractive appearance to site. In review of the landscape plan, we offer the following comments. 1. The plant choices are appropriate for the site. The City requires the ornamental trees to be 1.5 inches in diameter at time of planting. The landscape plan shows ornamental trees at 1 inch diameter. These trees must be enlarged to meet City standards. 2. The shrubs are shown at a 2-gallon plant size. City code requires shrubs to be between 24 and 36 inches at time of planting. The plan must comply with City standards. 3. The Autumn Brilliance Apple Service Berry is a fruit bearing tree. The applicant may wish to change out this species of tree at the northwest corner of the building to avoid fruit falling on the adjoining sidewalk and being tracked into the building. This is a comment and not a condition of approval. Agenda Page 27 4. The Erosion Control plan indicates the proposed turf restoration after grading. The permanent commercial seed mix is acceptable; however, we would recommend a storm water management seed mix around the drainage pond on the north end of the site. Grading, Drainage and Utilities. The site grading, drainage and utility plans shall be subject to the review and approval of the City Engineer. Conditional use permit – Outdoor Storage. Outdoor storage is allowed within the I-1 zoning district by conditional use permit meeting the following standards. 1. The area occupied is not within a required front or required side yard. Comment: The site is a double frontage lot. The proposed building is oriented to I-94 with the outdoor storage area on the south side of the lot. The outdoor storage area is located to meet all the required I-1 zoning district front yard and side yard setbacks. The storage yard meets this condition. 2. The storage area is totally fenced, fully screened and landscaped according to a plan approved by the Zoning Administrator, and a landscape guarantee, as determined by the Zoning Administrator, is provided. Comment: The site plan shows a screen wall at the required I-1 zoning district building setbacks. This wall ranges in height of 15 to 17.5 feet in height to effectively screen the storage of semi-truck and trailers for adjoining streets and residential neighborhoods. 3. If abutting a residential district or use, screening and landscaping is provided according to a plan approved by the Zoning Administrator. Comment: The screen wall is designed to match the appearance of the principal building. The wall is also accented with landscaping that will serve to break up the massing of the wall and provide an attractive amenity along the wall. 4. The storage area is grassed or surfaced with asphalt, concrete, or crushed rock (concrete or granite) to control dust. Should an area surfaced with anything other than hard surfacing prove to be unmaintainable, the City shall require that a hard surface be installed within three (3) months of formal written notice to the property owner. Comment: The entire storage area will be paved. 5. All lighting shall be hooded and so directed that the light source shall not be visible from the public right of way or from neighboring residences and shall be in compliance with section 1000.10 of this chapter. Comment: See the lighting comments of this report. 6. The storage area does not encroach upon required public or employee parking space(s), required loading space, or snow storage area as required by this ordinance. Comment: The site meets the City parking requirements exclusive of the proposed outdoor storage area. The site meets this condition. Agenda Page 28 7. A site plan documenting the location and grading of the storage operation shall be submitted and shall be subject to the approval of the City Engineer. Comment: Site grading and drainage shall be subject to the review and recommendations of the City Engineer. 8. Parking in excess of the required number of parking stalls per Section 1200.9 of the Albertville zoning Code shall be considered outdoor storage for the purpose of calculating the total area of allowed for outdoor storage. Comment: The site plan does not have a parking count above the amount of required parking. 9. The ratio of outdoor storage area to principal building footprint shall not exceed 3:1. Comment: The building footprint is 48,435 sq. ft., which will allow an outdoor storage area of 139,314 sq. ft. The storage area on the site plan measures 280’ x 408’ or 114,240 sq. ft., which is less than the 139,314 sq. ft. is allowed. Conditional use permit – Accessory Retail Sales. Retail sales accessory to industrial uses are permitted by conditional use permit provided they meet the following standards. 1. Such use is allowed as a permitted use in a business district. Comments: The proposed retails sale will be truck parts and accessories. This type of retail sales is also allowed within the City’s business zoning districts. 2. Such use does not constitute more than fifty percent (50%) of the gross floor area of the principal use. Comment: The proposed retail sales area of the building will be 1,238 sq. ft. only 2% of the total floor area of the building. 3. Adequate off-street parking and off-street loading in compliance with the requirements of chapters 1200 and 1300 of these ordinances is provided. Comment: The site meets the parking and loading requirements for all uses within the building. 4. All signing and informational or visual communication devices shall be in compliance with the provisions of the City Code relating to signs 1 . Comment: This standard is met. 5. The provisions of subsection 400.2F of this ordinance are considered and satisfactorily met. Comment: This stand is met. CONCLUSION The site is zoned I-1 Limited Industrial District, the proposed uses are all allowed as permitted uses or conditional uses. The proposed project will bring a quality industrial Agenda Page 29 business and a 58,100 sq. ft. industrial building into the City. Based on Staff review, Staff offers the following recommendations: Site and Building plan and Conditional Use Permit for outdoor storage is recommended approval with the following conditions being met. 1. The Applicant provide evidence of an approved WCA wetland permit and wetland replacement plan to the City. 2. The Applicant provide a 33 feet wide Street easement for Kadler Avenue to be dedicated to the City. 3. Karston Way NE shall be dedicated to the City, with the project site development and the payment of funds to the City and Niemeyer Trailer Sales to access this street and its underlying utilities. A condition of approval will be the Applicant shall make payment of the amount identified by the City Engineer. 4. The building and site plan shall show the location and screening of all ground mounted and rooftop mechanical equipment proposed for the site. 5. The lighting plan is approved with the following conditions: a. The photometric plan shall be revised to illustrate cut sheets fixture to the locations on the site. All exterior light fixtures must be 90-degree cutoff fixtures with a shielded light source. b. Applicant shall provide details on freestanding lighting. Pole mounted light fixtures shall not exceed a height of 30 feet. c. Applicant shall provide description of the lighting on the exterior of the screen wall. Concern is raised related to glare toward the residential neighborhoods south of County Road 37. 6. The location and size of the proposed wall signs are approved. The Applicant shall explain their freestanding sign request and the Planning Commission shall make a recommendation on the sign’s acceptability. 7. The site Grading, Drainage and Utility plans shall be subject to the review and approval of the City Engineer. 8. The Landscape plan is approved with the following conditions: a. All ornamental trees shall be 1.5 inches in diameter at initial planting. b. All shrubs shall be a minimum of 24 inches in height at initial planting. c. The site shall include a stormwater seed mix around the pond on the north end of the site. A conditional Use Permit for accessory retail sales is recommended for approval finding that it meets the City standards for said use. Cc. Maeghan Becker Kris Luedke Mike Couri Jason Michels Kristen Erickson Curt Strandlund Russel Rosa Dustin Heggem Agenda Page 30 Agenda Page 31 Agenda Page 32 Agenda Page 33 Agenda Page 34 Agenda Page 35 Agenda Page 36 Agenda Page 37 Agenda Page 38 Agenda Page 39 Agenda Page 40 Agenda Page 41 Agenda Page 42 Agenda Page 43 Mayor and Council Request for Action November 6, 2023 SUBJECT: ADMINISTRATION – 2023 LOCAL ROAD IMPROVEMENT PROGRAM RECOMMENDATION: It is respectfully requested that the Mayor and City Council approve the following: MOTION TO: adopt Resolution No. 2023-40 authorizing the pursuit of 2023 Local Road Improvement Program funding for the Main Avenue NE Improvement Project. INFORMATION: The Main Avenue NE includes reconstructing Main Avenue NE between County Road 37 (61st Street NE) and County Road 18 (50th Street NE). MnDOT administers a Local Road Improvement Program (LRIP) which makes available funds to be used for local road projects that result in safety improvements, address transportation deficiencies, and contribute to economic development. KEY ISSUES: • The Main Avenue NE Project includes the reconstruction of Main Avenue NE between County Road 37 and County Road 18. The project is included in the City’s Capital Improvement Plan and is programmed for 2026 and 2027. • MnDOT administers a Local Road Improvement Program which makes available funds to be used for local road projects, which the Main Avenue NE Project may be eligible to receive. • With the adoption of the attached Resolution, City staff will prepare and submit an application to the Local Road Improvement Program for funding for Main Avenue NE. FINANCIAL CONSIDERATION: There are no financial impact associated with this action. LEGAL CONSIDERATIONS: The Mayor and City Council have the authority to apply for grant funding and to commit funds to municipal projects. Submitted Through: Adam Nafstad, City Administrator-PWD Attachment: • Resolution No. 2023-40 Agenda Page 44 CITY OF ALBERTVILLE COUNTY OF WRIGHT STATE OF MINNESOTA RESOLUTION NO. 2023-40 RESOLUTION AUTHORIZING THE PURSUIT OF 2023 LOCAL ROAD IMPROVEMENT PROGRAM FUNDING FOR THE MAIN AVENUE NE IMPROVEMENTS PROJECT WHEREAS, the Main Avenue NE Improvements Project includes reconstructing Main Avenue NE between County Road 37 (61st Street NE) and County Road 18 (50th Street NE); and WHEREAS, the Main Avenue NE Improvements Project provides opportunity to rehabilitate the existing pavement section, increase the load limit rating of the road, and improve pedestrian infrastructure; and WHEREAS, the Local Road Improvement Program (LRIP) administered by the Minnesota Department of Transportation makes available up to $1,500,000 to apply towards projects on local roads that are regionally significant, result in safety improvements, address transportation deficiencies, and contribute to economic development; and WHEREAS, the proposed year for project construction is 2025. NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ALBERTVILLE AS FOLLOWS; that 1. The City Council hereby supports the reconstruction of Main Avenue NE between County Road 37 and County Road 18, and 2. The City Council hereby supports the City of Albertville’s pursuit of Local Road Improvement Program (LRIP) funding and authorizes staff to prepare and submit such application, and 3. The City Council hereby commits to funding project elements not eligible for LRIP funding, ensuring the project will comply with all LRIP funding requirements, and following the project schedule as presented in the application. Adopted by the City Council of the City of Albertville this 6th day of November 2023. _____________________________ Jillian Hendrickson, Mayor ATTEST: _________________________ Kristine A. Luedke, City Clerk Agenda Page 45 City of Albertville, MN Resolution No. 2023-40 Meeting of November 6, 2023 Page 2 STATE OF MINNESOTA COUNTY OF WRIGHT I hereby certify that the foregoing Resolution is a true and correct copy of the Resolution presented to and adopted by the City of Albertville at a duly authorized meeting thereof held on the 6th day of November 2023, as shown by the minutes of said meeting in my possession. Witness my hand as the City Clerk and the corporate seal of the City of Albertville, this 6th day of November 2023. _____________________________ Kristine A. Luedke City Clerk Seal Agenda Page 46 Mayor and Council Request for Action November 6, 2023 SUBJECT: ADMINISTRATION – MUNICIPAL CONSENT FOR I-94 GAP PROJECT RECOMMENDATION: It is respectfully requested that the Mayor and City Council approve the following: MOTION TO: schedule a Public Hearing for the December 4 Council meeting for the I-94 Gap Project. INFORMATION: MnDOT is moving forward with the plans to complete the I-94 Gap project expanding the freeway to 3 lanes from Monticello to Albertville. The City’s approval for the project is required because it increases the highway traffic capacity of I-94. Per Statute, the City is required to conduct a public hearing in which the final layout and exhibits will be presented. At this meeting, City staff will present the I-94 Gap project layout for Council’s review. KEY ISSUES: • MnDOT has sent a request for the City’s approval of the finally layout of the I-94 Gap project. • As part of the I-94 Gap project process, the City is required to conduct a public hearing. • City staff will present the I-94 Gap project layout for Council’s review. • The public hearing will be scheduled for the December 4 Council meeting. FINANCIAL CONSIDERATION: There are no financial impact associated with the execution of scheduling a public hearing. LEGAL CONSIDERATIONS: In accordance with Council procedures, the Mayor and City Council have the authority to set a public hearing for the City. Submitted Through: Adam Nafstad, City Administrator-PWD Attached: • October 13, 2023 MnDOT Municipal Consent Letter • Cost Participation Exhibit Agenda Page 47 District 3 7694 Industrial Park Road Baxter, MN 56425-8096 An Equal Opportunity Employer 10/13/2023 Adam Nafstad City Administrator City of Albertville 5959 Main Avenue Albertville, MN 55301 RE: Request for City Approval (Municipal Consent) of the Final Layout for SP 8680-189 Dear Mr. Nafstad, MnDOT is proceeding with plans to complete State Project 8680-189, I-94 Gap project expanding I-94 to 3 lanes in each direction from approximately 0.4 mile west of TH 25 in Monticello to approximately 0.4 mile east of CSAH 37 in Albertville. In accordance with Minnesota Statute 161.164, I am submitting for City approval the project’s Final Layout, identified as Layout No. 1B, S.P. 8680-189. The layout can be viewed electronically here: https://edocs-public.dot.state.mn.us/edocs_public/DMResultSet/download?docId=35456555 In addition, attached are a Title Sheet and Plan View Sheets that depict in more detail what the roadway configuration will look like within the limits of the City of Albertville and a cost participation plan sheet and good faith estimate that shows how costs will be broken out at CSAH 19 for the proposed turn lane and multiuse trail. The City’s approval (municipal consent) is required for this project because it increases highway traffic capacity of I-94 by adding an additional lane of traffic from west of TH 25 in Monticello to east of CSAH 37 in Albertville. Municipal consent of MnDOT projects is described in Minnesota Statutes 161.162 through 161.167 (attached). Approval or disapproval of the final layout is by resolution of the City Council. (A sample resolution is attached). However, if the City neither approves nor disapproves the final layout within 90 days of the public hearing, the layout is deemed approved (per MN Statute 161.164). The deadlines (per MN Statute 161.164) for the City’s responsibilities regarding municipal consent of the attached layout and exhibits are as follows, based on a submittal date of the final layout to the City of Albertville on October 13, 2023: Agenda Page 48 Page 2 of 3 An Equal Opportunity Employer • Within 15 days of receiving the final layout, schedule a public hearing by 10/28/2023. • Within 60 days of receiving the final layout, conduct the public hearing by 12/12/2023. • Provide at least 30-days’ notice of the public hearing. • Within 90 days of the public hearing, approve or disapprove the layout by resolution. MnDOT will attend the public hearing to present the final layout and exhibits and answer questions, as required by statute. Project Purpose The purpose of the I-94 Gap project is to provide a long-term solution for highway users that improves pavement conditions, safety, and freight movement in the region, while increasing traffic mobility on I-94 between Monticello and Albertville. The project will improve deteriorated pavement conditions while providing lane continuity by connecting the “Gap” of 3 lanes in each direction of I-94 from west of TH 25 in Monticello to east of CSAH 37 in Albertville. Project Description I-94 Gap is located between the cities of Monticello and Albertville and entirely within Wright County, MN. The project limits start from 0.37 mi west of TH 25 in Monticello along I-94 to 0.42 mi east of CSAH 37 in Albertville. The project includes construction of a 3rd general purpose lane on I-94 primarily by separation of a 54” median barrier, construction of new noise walls, retaining walls, bridge widening and replacement, trail and side street and ADA improvements, ponding and other storm water improvements. Near Labeaux Avenue, the existing park and pool lot pavement will be removed and replaced with topsoil, and grass seed will be planted to restore the parcel to a turfed condition. A 10’ wide multiuse trail will be installed at this location at MnDOT costs to allow for pedestrian passage between Labeaux Avenue and 60th Street NE. Also, a short northbound Labeaux Avenue to eastbound I-94 on-ramp turn lane will be constructed to allow for right turning traffic movement storage and will be paid for by Wright County. Also, a 10’ wide multiuse trail will be constructed on the east side of Labeaux Avenue between the interchange ramps and will be paid for by the City of Albertville. Planned Project Schedule I-94 Gap is planned to be let in March 2024, with temporary widening construction starting in summer of 2024 and mainline reconstruction starting in 2025. Construction is expected to take 3 years to complete. During construction, I-94 will maintain 2 lanes of traffic per direction. Labeaux Avenue will remain open to traffic throughout the project duration, with the exception of one weekend. A Friday evening to Monday morning closure of Labeaux Avenue will be required to allow construction crews to remove the existing westbound I-94 bridge. During this one weekend closure, Labeaux Avenue traffic will be detoured utilizing County Road 38, Maciver Avenue, and County Road 37. Agenda Page 49 Page 3 of 3 An Equal Opportunity Employer City’s Estimated Project Costs The City of Albertville will be responsible for construction and engineering costs for the multiuse trail on the east side of Labeaux Avenue running between the interstate ramps. A good faith estimate has been prepared and the City of Albertville’s construction cost participation is estimated to be approximately $21,000. Exact City costs will be determined upon contract award and actual contractor bid pricing. City’s Maintenance Responsibilities The City of Albertville will be responsible for the minor maintenance of the sidewalks and trails along Labeaux Ave and for the multiuse trial between Labeaux Avenue and 60th Street NE. Minor maintenance includes snow removal, sweeping, crack repair, and other minor items. Cost participation and maintenance responsibilities for the City, State, and County will be spelled out in a three-party agreement to be prepared by MnDOT at a future date. Once the three-party agreement is agreed to by all parties, signatures will be required to make the agreement final. Thank you for your consideration and please feel free to contact me if you have any questions about this submittal. Sincerely, Darren Nelson, PE District 3 Project Development Engineer. Darren.nelson@state.mn.us 218.828.5760 Attachments: Link to Final Layout for SP 8680-189, dated 09-12-2022 Good Faith Estimate of Cost Cost Participation Exhibit for CSAH 19/Labeaux Avenue Sample City Resolution MN Statutes 161.162 – 161.167 cc: Virgil Hawkins, Chad Hausman – Wright County Agenda Page 50 SCALE IN FEET 25 500 EB TH 94 CD ROAD1 1 CSAH 19 COST PARTICIPATION 10' TRAIL CSAH 19 SE RAMPCSAH 19 SW RAMP10' TRAILLEGEND MNDOT WRIGHT COUNTY CITY OF ALBERTVILLE 10' TRAIL DESIGNED BY: CHECKED BY:Projects\Minnesota\8680-189\Design\ORD\Layout-Exhibits\CSAH 19 RTL\cd8680-189_CSAH19-CostPart.dgn10/9/202311:19:45 PMFILENAME:DATE:TIME:DRAWN BY: ofSheet No.Sheets STATE PROJECT 8680-189 (TH 94)CWK/SG MNO MNO MINNESOTA DEPARTMENT OF TRANSPORTATION TH 94 GAP PROJECT MONTICELLO TO ALBERTVILLE, MINNESOTA ? ? ? ? ? ? CSAH 19 NB� CSAH 19 SB� TH 94 WB CD ROAD� TH 94 WB� TH 94 EB� PROPOSED BRIDGE 86825 12' RTL RR CROSSING INPLACE BNSF INPLACE RIGHT OF WAY INPLACE ACCESS CONTROL 33015 105 2013301330Agenda Page 51 City Administrator’s Update November 2, 2023 GENERAL ADMINISTRATION 2024 Budget Review: At the November 6, 2023, Council meeting, Staff will present a spreadsheet reflecting the estimated impact of the Tax Levy with the proposed increase in house values. The adoption of the 2024 Property Tax Levy and Final Budget will be included on the December 4 Council meeting. Wright County Law Enforcement Contract: The Wright County Law Enforcement contract was tabled at the October 2 Council meeting. The item will be presented at the November 6 Council meeting for Council discussion. Veterans Day: A reminder that City offices are closed on Thursday, November 9 in observance of Veterans Day. Truth-in Taxation: The City’s Truth-in Taxation hearing is scheduled for 6:15 pm on Monday, December 4 prior to the regular meeting. Parks Committee Vacancy: The Parks Committee received two letters of interest for the vacancy. The interested parties were invited to the October 23, 2023, Parks Committee meeting to interview with the Committee members. The Committee recommends the appointment of Alanna Lau which is included in the agenda packet. Code/Zoning Enforcement: The code enforcement regrading illegal land use on Potter’s property located at the southwest corner of 60th Street NE and Mackenzie Avenue has been turned over to the City Attorney. ENGINEERING/PUBLIC WORKS Long Haul: The Planning Commission conducted a public hearing for the Long Haul project on October 10, 2023. The Long Haul development applications will be presented to the Council at Monday night’s Council meeting. Kingston Crossing: The townhomes and apartment building #1 are scheduled to received occupancy by November 1st and the apartment building #2 is slated to be complete in early 2024. Karmen Avenue NE: The portion of Karmen Ave NE constructed as part of the AVA project needs warranty repair. Staff is working with AVA and their Contractor to correct the issues. Agenda Page 52 City Administrator’s Update Page 2 of 2 November 2, 2023 53rd Street and CSAH 19 Signal: The foundations for the signal poles are complete and the ped ramps and related sidewalk and trail restoration will be completed next week. We anticipate setting the poles in mid-December. WWTF Improvements: The project is progressing well. The roof is near completion, the concrete floors have been placed, and the building will be fully enclosed within a few weeks. 50th Street Retaining Walls: Work on the retaining wall is underway and is expected to be complete by the end of next week. Lift Station Upgrades: Public Works is working on 4 lift station upgrades. Generally, upgrades are related to control panels and electrical components. Eligible expenses can be paid with ARPA funds otherwise are paid with enterprise capital reserves. 2024 Street and Trail Improvements: Staff is working is working to identified street and trail segments to be included in the 2024 overlay project. Agenda Page 53