2023-10-23 Joint Powers Water Board MinutesJoint Powers Water Board
Regular Meeting Minutes
October 23, 2023
Page 1
1. Call to Order. The regular meeting of the Joint Powers Water Board was called to order by
Chairperson Kauffman, on Monday, October 23, 2023 at 6:01 p.m. at the Joint Powers Water
Board Water Treatment Plant, 11100 501"" St NE, Albertville, MN 55301�
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Staff present: John Seifert, General Manager; Jennifer Thomas, Office Manager.
Staff absent: Dustin Carlson, Water Department Supervisor / Facilities Manager; Zac Foster,
Project Manager,
Engineering present: None.
Engineering absent: Chris Larson, Short Elliott Hendrickson, Inc. (SEH),
2. Approve Agenda. Hagerty moved, Gleason seconded, to adopt the Agenda as presented.
Motion carried 5-0.
3, Approve Consent Agenda. Dierberger moved, Hagerty seconded, to approve the Consent
Agenda below. Motion carried 5-0.
3.1 Approval of September 25, 2023 Regular Board Meeting Minutes
3.2 Approval of October 2023 List of Claims
3.3 Approval of October 2023 Budget Report
3.4 Approval of October 2023 Cash Balances Report
3,5 Receipt of Septem,ber 3023 Investment Summary Report
3.6 Approval of September 2023 Monthly Operations Report
3.7 Approval of Resolution No0-23-23-1, Adopting Assessment for Delinquent Utility
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4. General Business.
4.1 JPWB Antenna Lease Updates. General Manager Seifert told the Board that during
the 2022 audit process, Joint Powers was required to audit existing private leases as
part of its field work for Abdo. During that process, it was discovered that some of the
leases were out of sequence with existing pay cycles and amounts. Staff worked with
the different telecom legal departments and were able to verify rent commencement
dates and correct the timing that matched the right payment schedule. Staff supplied
the updated information to Abdo,
4.2 Second Reading of the JPWB Contract Amendment. General Ma;nager Seifert
remlinded the Board that at their September 25, 2023 meeting, Board members we
given the opportunity to bring any additions or changes to the Joint Powers Water
Board current contract to their respective member cities. No changes or additions
were received. Staff provided the Board with a propiosed draft amendment betwee
Veolia North America and Joint Powers Water Board for their review and comments
prior to November 17, 2023, allowing for possible adoption at the November Board
meeting. I
Joint Powers Water Board
Regular Meeting Minutes
October 23, 2023
Page 2
5. Engineer,
5.1 Filter Rehab Change Orders #1 and #2. General Manager Seifert informed the
Board that the 2023 water treatment punt filter rehab project started on October 1.
During the first sandblasting and' recoating process, two unforeseen items were
brought to Staffs attention, The general contractor provided two Change Orders. The
first Change Order in the amount of $23,500 allows for physical removal and cutting
the baffles out of the tank after which they will be reinstalled once the coating has,
been blasted and painted. The second Change Order in the amount of $2,300 provides
new gasketing and fiber seals to a total of 12 viewing windows on the top portion of
the three original filters, Staff recommends approval of Municipal Builders, Inca's
Change Order #1 in the amount of $23,500 and Change Order # 2 in the amount of
$2,300 as presented. Gleason moved, Zagorski seconded, to approve Municipal
Builders, Inca's Change Order # 1 in the amount of $23,500 and Change Order # 2 in
the amount of $2,300. Motion carried 5-0.
7, Other Business / Announcements / Correspondence.
7.1 MN Department of Health Grant # 221313. General Manager Seifert informed the
Board that payment of $9,564.38 from the Minnesota Department of Health was
received to close out Grant # 212313,
7.2 December 25, 2023 Board Meeting. The December Board meeting is scheduled to
fall on Christmas Day. General Manager Seifert asked the Board if they would like to
cancel the December meeting or reschedule it to a different day, If the Board choses
to cancel the meeting, a resolution would be needed to authorize payment of claims at
the January 2024 Board meeting. Gleason moved, Zag�orski seconded, to cancel the
December 2023 Board meeting and adopt Resolution 10-23-23-2 authorizing payment
of claims at the January 2024 Board meeting. Motion carried 5-0.
8. Adjourn. Gleason moved, Dierberger seconded, to adjourn the Joint Powers Water Board
meeting at 6:55 PM. Motion carried 5-0.
Jennifer Thomas, Recording Secretary
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