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2023-12-04 City Council Agenda PacketCity of Albertville Council Agenda Monday, December 4, 2023 City Council Chambers 7 pm 6:15 pm – Truth-in Taxation Hearing PUBLIC COMMENTS -The City of Albertville welcomes and encourages public input on issues listed on the agenda or of general community interest. Citizens wishing to address the Council regarding specific agenda items, other than public hearings, are invited to do so under Public Forum and are asked to fill out a “Request to Speak Card”. Presentations are limited to five (5) minutes. 1.Call to Order 2.Pledge of Allegiance – Roll Call Pages 3.Recognitions – Presentations - Introductions 4.Public Forum – (time reserved 5 minutes) 5.Amendments to the Agenda 6.Consent Agenda All items under the Consent Agenda are considered to be routine by the City staff and will be enacted by one motion. In the event an item is pulled, it will be discussed in the order it is listed on the Consent Agenda following the approval of the remaining Consent items. Items pulled will be approved by a separate motion. A.Authorize the Monday, December 4, 2023, payment of claims as presented, except bills specifically pulled which are passed by separate motion. The claims listing has been provided to City Council as a separate document and is available for public view at City Hall upon request. 3 B.Adopt Resolution No. 2023-44 establishing 2024 City Observed Holidays 4-6 C.Adopt Resolution No. 2023-45 establishing 2024 City Council Regular Meeting Dates 7-9 D.Approve the Albertville Fire Department’s Standard Operating Policies and Procedures revisions related to the Albertville Fire Relief Association’s move to the MN PERA Statewide Volunteer Firefighter Plan. 10-27 7.Public Hearing – None 8.Wright County Sheriff’s Office – Updates, reports, etc. 9.Department Business A.City Council 1.Committee Updates (STMA Arena, Planning, JPWB, Parks, Fire Board, FYCC, etc.) 2.Reappointment of Planning Commissioners 28-29 (Motion to adopt Resolution No. 2023-46 Reappointment of Blair Huggins and Jason Pinski to the Planning Commission through December 31, 2027.) B.Building – None City of Albertville City Council Agenda Monday, December 4, 2023 Page 2 of 2 C. City Clerk – None D. Finance 1. Adopt 2024 Property Tax Levy and 2024 Final Budget 30-35 (Motion to adopt Resolution No. 2023-47 adopting the 2024 Property Tax Levy and Resolution No. 2023-48 adopting the 2024 Final Budget.) E. Fire – None F. Planning and Zoning – None G. Public Works/Engineering – None H. Legal – None I. Administration 1. City Administrator’s Update 36-37 10. Announcements and/or Upcoming Meetings December 11 STMA Arena Board, 6 pm December 11 Special City Council, 7 pm December 12 Planning Commission, 7 pm December 18 City Council – Meeting Cancelled December 25 City Offices Closed in observance of the Christmas Holiday December 26 Joint Power Water Board – Meeting Cancelled Parks Committee, 7 pm – Meeting Cancelled January 1 City Offices Closed in observance of New Year January 2 City Council, 7 pm (Tuesday) 11. Adjournment Mayor and Council Request for Action December 4, 2023 SUBJECT: CONSENT – FINANCE – PAYMENT OF BILLS RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the following: MOTION TO: Authorize the Monday, December 4, 2023, payment of the claims as presented except the bills specifically pulled, which are passed by separate motion. The claims listing has been provided to Council as a separate document. The claims listing is available for public viewing at City Hall upon request. BACKGROUND: The City processes claims on a semi-monthly basis. The bills are approved through their respective departments and administration and passed onto the City Council for approval. KEY ISSUES: • Account codes starting with 810 are STMA Arena Expenses/Vendors (bolded) and key issues will be presented in the claims listing document. POLICY/PRACTICES CONSIDERATIONS: It is the City’s policy to review and approve payables on a semi-monthly basis. FINANCIAL CONSIDERATIONS: City staff has reviewed and recommends approval of payments presented. LEGAL CONSIDERATIONS: The Mayor and Council have the authority to approve all bills pursuant to Minnesota State Law, which requires all bills to be paid in a timely manner, generally within 30 days unless one party determines to dispute the billing. Responsible Person: Tina Lannes, Finance Director Submitted through: Adam Nafstad, City Administrator-PWD Attachment: • List of Claims (under separate cover) Agenda Page 3 Mayor and Council Request for Action December 4, 2023 SUBJECT: CONSENT – CITY CLERK – 2024 CITY OBSERVED HOLIDAYS RECOMMENDATION: It is respectfully requested that the Mayor and City Council consider passing the following: MOTION TO: Approve Resolution No. 2023-44 establishing the 2024 City Observed Holidays. BACKGROUND: Per the Albertville Personnel Policy regarding Holidays, the legal holidays observed by all City employee is passed by resolution annually for the upcoming year. City employees may be required to use vacation or compensatory time when they are following the 4- 10 hour work week schedule. KEY ISSUES: • The City’s observed holidays for the following year are passed annually by Resolution. • In 2023, Juneteenth (June 19) was recognized as a new federal and state holiday. • The number of hours paid per holiday are dependent on the departments work schedule based on the time of year (see attached resolution and chart). POLICY/PRACTICES CONSIDERATIONS: The City follows the general practice of observing the Holidays set by MN Statute 645.44 subd. 5 with the exception of Indigenous People’s Day, which has previously been taken as a floating holiday which was exchanged for the Friday after Thanksgiving Day. It is proposed for City Hall to close at 12 noon on Christmas Eve as stated in the Albertville Personnel Policy if it falls on a regular work day. City employees shall use vacation or compensatory time for the remaining hours. FINANCIAL CONSIDERATIONS: There are no financial considerations as it relates to approval of the Resolution setting the 2024 City Observed Holidays. LEGAL ISSUES: The City Council has the authority to set the annual holiday schedule. Responsible Person: Kris Luedke, City Clerk Reviewed by: Adam Nafstad, City Administrator-PWD Attachments: • Resolution No. 2023-44 Agenda Page 4 CITY OF ALBERTVILLE COUNTY OF WRIGHT STATE OF MINNESOTA RESOLUTION NO. 2023-44 RESOLUTION ESTABLISHING THE 2024 CITY OBSERVED HOLIDAYS WHEREAS, the City Council is desirous of establishing the 2024 City Observed Holidays for the City of Albertville effective December 31, 2023. NOW, THEREFORE, BE IT RESOLVED that the City Council of Albertville, Wright County, Minnesota, hereby establishes the following 2024 City Observed Holidays: New Year’s Day January 1 Martin Luther King Jr. Day January 15 Presidents’ Day February 19 Memorial Day May 27 Juneteenth June 19 Independence Day July 4 Labor Day September 2 Veterans Day November 11 Thanksgiving Day November 28 Friday after Thanksgiving Day November 29 (Public Works/Utilities/Arena) Christmas Eve December 24 (City Hall employees – 5 hours vacation) December 24 (Public Works/Utilities – 2 hours vacation) December 24 (Arena employees) Christmas Day December 25 Adopted by the City Council of the City of Albertville this 4th day of December 2023. Jillian Hendrickson, Mayor ATTEST: Kristine Luedke, City Clerk Agenda Page 5 City of Albertville, MN Resolution No. 2023-44 Meeting of December 4, 2023 Page 2 City Hall Employees Public Works/Utilities Employees 8 hrs Jan. 1 New Year’s Day, 2 hours vacation or comp-time 8 hrs Jan. 1 New Year’s Day 10 hrs Jan. 15 Martin Luther King Jr. Day 8 hrs Jan. 15 Martin Luther King Jr. Day 10 hrs Feb. 19 Presidents’ Day 8 hrs Feb. 19 Presidents’ Day 10 hrs May 27 Memorial Day 9 hrs May 27 Memorial Day 10 hrs June 19 Juneteenth 9 hrs June 19 Juneteenth 10 hrs July 4 Independence Day 9 hrs July 4 Independence Day 10 hrs Sept. 2 Labor Day 9 hrs Sept. 2 Labor Day 10 hrs Nov. 11 Veterans Day 8 hrs Nov. 11 Veterans Day 10 hrs Nov. 28 Thanksgiving Day 8 hrs Nov. 28 Thanksgiving Day 0 hrs Dec. 24 Christmas Eve – City Hall closes at 12 pm. 5 hours vacation or comp-time must be used 8 hrs Nov. 29 Friday after Thanksgiving Day 10 hrs Dec. 25 Christmas Day 6 hrs Dec. 24 Christmas Eve – Public Works closes at 12 pm. 2 hours vacation or comp-time must be used 98 hrs Total 8 hrs Dec. 25 Christmas Day 98 hrs Total Arena Employees – 2 hrs Floating Holiday 8 hrs Jan. 1 New Year’s Day 8 hrs Jan. 15 Martin Luther King Jr. Day 8 hrs Feb. 19 Presidents’ Day 8 hrs May 27 Memorial Day 8 hrs June 19 Juneteenth 8 hrs July 4 Independence Day 8 hrs Sept. 2 Labor Day 8 hrs Nov. 11 Veterans Day 8 hrs Nov. 28 Thanksgiving Day 8 hrs Nov. 29 Friday after Thanksgiving Day 8 hrs Dec. 24 Christmas Eve 8 hrs Dec. 25 Christmas Day 98 hrs Total Agenda Page 6 Mayor and Council Request for Action December 4, 2023 SUBJECT: CONSENT – CITY CLERK – 2024 CITY COUNCIL MEETING DATES RECOMMENDATION: It is respectfully requested that the Mayor and City Council consider the following: MOTION TO: Adopt Resolution No. 2023-45 establishing the 2024 City Council Regular Meeting Dates. BACKGROUND: Each year, the City Council shall identify its official meeting dates for the coming year. KEY ISSUES: There are several recognized holidays that fall on the first and/or third Mondays throughout the year. These include: o Monday, January 1 – New Year’s Day o Monday, January 15 – Martin Luther King Jr. Day o Monday, February 19 – President’s Day o Monday, September 2 – Labor Day The City Council meetings would normally meet on these days have been moved to the Tuesday immediately following the holiday. Historically, the City Council has cancelled the first meeting in July due to the July 4th Holiday. Therefore, City staff is recommending not scheduling a City Council meeting for the first Monday in July. POLICY/PRACTICES CONSIDERATIONS: Council may choose to change, add or delete meetings as needed throughout the year and would be required to post notice at least 72 hours in advance of changes, cancellations, or additional meetings. LEGAL ISSUES: The City Council has the authority to set its official meeting dates each year. Responsible Person: Kris Luedke, City Clerk Submitted Through: Adam Nafstad, City Administrator-PWD Attachments: • Resolution No. 2023-45 • 2024 Draft Calendar of Official Meetings Agenda Page 7 CITY OF ALBERTVILLE COUNTY OF WRIGHT STATE OF MINNESOTA RESOLUTION NO. 2023-45 RESOLUTION ESTABLISHING THE 2024 CITY COUNCIL REGULAR MEETING SCHEDULE WHEREAS, the Albertville City Council declares its official regular meeting schedule each year; and WHEREAS, the regular City Council meetings are scheduled for the first and third Mondays of each month and will be scheduled for the Tuesday should it fall on an observed holiday; and WHEREAS, the regular City Council meetings begin at 7 pm and are to be held in the City Hall Council Chambers unless noticed in advance. NOW, THEREFORE, BE IT RESOLVED that the City Council of Albertville, Wright County, Minnesota, hereby establishes the following 2024 regular City Council meetings: January 2 – Tuesday July 15 January 16 – Tuesday August 5 February 5 August 19 February 20 – Tuesday September 3 – Tuesday March 4 September 16 March 18 October 7 April 1 October 21 April 15 November 4 May 6 November 18 May 20 December 2 June 3 December 16 June 17 Adopted by the City Council of the City of Albertville this 4th day of December 2023. Jillian Hendrickson, Mayor ATTEST: Kristine A. Luedke, City Clerk Agenda Page 8 Su M Tu W Th F Sa Su M Tu W Th F Sa Su M Tu W Th F Sa H 1 CC 2 3 AR4RA 5 6 1 2 3 1 2 7 ICE 8 PC 9 10 11 12 13 4 CC 5 6 7 8 9 10 3 CC 4 E 5 6 7 8 9 14 H 15 CC 16 17 18 19 20 11 ICE 12 PC 13 14 15 16 17 10 ICE 11 PC 12 13 14 15 16 21 JP22PK 23 24 25 26 27 18 H 19 CC 20 21 22 23 24 17 CC 18 19 20 21 22 23 28 29 30 31 25 JP26PK 27 28 29 24 JP25PK 26 27 28 29 30 31 Su M Tu W Th F Sa Su M Tu W Th F Sa Su M Tu W Th F Sa CC 1 2 3 4 5 6 1 2 3 4 1 7 ICE 8 PC 9 10 RA 11 12 13 5 CC 6 7 8 9 10 11 2 CC 3 4 5 6 7 8 14 CC 15 16 17 18 19 20 12 ICE 13 PC 14 15 16 17 18 9 ICE 10 PC 11 12 13 14 15 21 JP22PK 23 24 25 26 27 19 CC 20 21 22 23 24 25 16 CC 17 18 H 19 20 21 22 28 29 30 26 H 27 JP28PK 29 30 31 23 JP24PK 25 26 27 28 29 30 Su M Tu W Th F Sa Su M Tu W Th F Sa Su M Tu W Th F Sa 1 2 3 H 4 5 6 1 2 3 1 H 2 CC 3 4 5 6 7 7 ICE 8 PC 9 10 11 12 13 4 CC 5 6 7 8 9 10 8 ICE 9 PC 10 11 12 13 14 14 CC 15 16 17 RA 18 19 20 11 ICE 12 E 13 PC 14 15 16 17 15 CC 16 17 18 19 20 21 21 JP22PK 23 24 25 26 27 18 CC 19 20 21 22 23 24 22 JP23PK 24 25 26 27 28 28 29 30 31 25 JP26PK 27 28 29 30 31 29 30 Su M Tu W Th F Sa Su M Tu W Th F Sa Su M Tu W Th F Sa 1 2 3 4 5 1 2 1 CC 2 3 4 5 6 7 6 CC 7 PC 8 9 RA 10 11 12 3 CC 4 E 5 6 7 8 9 8 ICE 9 PC 10 11 12 13 14 13 ICE 14 15 16 17 18 19 10 H 11 ICE12PC 13 14 15 16 15 CC 16 17 18 19 20 21 20 CC 21 22 23 24 25 26 17 CC 18 19 20 21 22 23 22 JP23PK *H 24 H 25 26 27 28 27 JP28PK 29 30 31 24 JP25PK 26 27 ~H 28 H 29 30 29 30 31 CC City Council Meeting, 7 pm PC Planning Commission, 7 pm ICE STMA Arena Board, 6 pm H Holiday (City offices closed) JP Joint Power Water Board, 6 pm AFCD Albertville Friendly City Days PK Parks Committee, 7 pm FR Relief Association Quarterly Meeting, 6 pm ED FB Annual Relief Association Meeting, 7 pm * Closed half day for holiday 2024 DRAFT MEETING CALENDAR CITY OF ALBERTVILLE ~ City Hall Closed Thurs., PW Closed Fri. JANUARY FEBRUARY Election Day, 7 am to 8 pm OCTOBER NOVEMBER MAY DECEMBER JULY MARCH APRIL JUNE AUGUST SEPTEMBER Agenda Page 9 Mayor and Council Request for Council Action December 4, 2023 SUBJECT: CONSENT – FIRE – STANDARD OPERATING PROCEDURE UPDATE RECOMMENDATION: Staff respectfully requests Council consideration regarding proposed revisions to the Fire Department’s Standard Operating Policies and Procedures (SOP’s). MOTION TO: Approve the Albertville Fire Department’s Standard Operating Policies and Procedures revisions related to the Albertville Fire Relief Association’s move to the MN PERA Statewide Volunteer Firefighter Plan. BACKGROUND: The Albertville Fire Relief Association is moving the management of the retirement benefits of its members to the MN PERA Statewide Volunteer Firefighter Plan, effective January 1st, 2024. Any relevant Fire Department’s Standard Operating Policies and Procedures that will need to change with the move to the MN PERA Statewide Volunteer Firefighter Plan have been updated, for Council approval. If approved by Council, the updated SOP’s will be effective on January 1st, 2024 and discussed at the next Fire Department meeting on January 4th, 2024. POLICY/PRACTICES CONSIDERATIONS: It is the City’s policy for Council to review and approve policies as they deem necessary. Responsible Person: Eric Bullen, Fire Chief Submitted Through: Adam Nafstad, City Administrator-PWD Attachments: • Proposed changes to the Albertville Fire Department’s Standard Operating Policies and Procedures • A full copy of the Albertville Fire Department’s Standard Operating Policies and Procedures is available on request. Agenda Page 10 Albertville Fire Department Standard Operating Policies and Procedures Policy Title: Reserve Firefighter Chapter: 5.0 Firefighter Job Descriptions, Duties, and Position Requirements Section: 5.4 Position Descriptions Sub-Section: 5.4.1 Reserve Firefighter Date: 04/20/2021 Updated: 01/01/2024 Page: 1 of 3 Page 1 of 3 5.4 Position Descriptions 5.4.1 Reserve Firefighter A.Requirements - See Section 4.1.4 (Employment Eligibility Requirements and Process) of the AFD Standard Operating Policies and Procedures: The following requirements shall be completed and successfully passed before becoming eligible for a Reserve Firefighter position: 1.Potential Reserve Firefighters shall be at least 18 years of age. 2.Potential Reserve Firefighters shall live within a 10-minute response time to the Albertville Fire Station, as determined by commercial global positioning system (GPS) or mapping software. 3.Potential Reserve Firefighters shall complete and successfully pass the AFD hiring process. This process shall include, but is not limited to: a. Application b.Initial Interview c.Physical Ability Test d.Reference Checks e.Final Interview f.Conditional Job Offer g.MN BCA Background and Criminal History Checks h.Pre-Employment Medical Exams / Drug Testing i. Pre-Employment Psychological Exams and Interview j.City Council Approval / Appointment B.Training: All training shall be approved by the Fire Chief, Deputy Fire Chief, and/or Training Captain. 1.Reserve Firefighters shall attend all AFD meetings and/or training sessions, unless they are enrolled in initial State Certification classes as required by the AFD; or enrolled in MN EMSRB certified training for initial Emergency Medical Responder (EMR). a.These sessions shall cover the operation of equipment and vehicles; and the standard operating procedures (SOP’s), standard operating guidelines (SOG’s), rules, regulations, and policies of the AFD. 2.Firefighter I, II, HazMat Operations, CPR/Emergency Medical Responder (EMR), and FEMA ICS / NIMS 100 / 200 / 700 training shall be completed during the Agenda Page 11 5.4.1 Reserve Firefighter Page 2 of 3 Reserve Firefighter period, unless otherwise directed by the Fire Chief and/or Board of Officers, before being eligible for a Paid-On-Call/Probationary Firefighter position. C.Attendance: 1.Reserve Firefighter attendance is required at AFD regularly scheduled meetings and/or training drills and official events, unless otherwise specified by the Fire Chief, and/or Board of Officers. 2.A response to reasonable number of calls is required and expected. Response to calls shall be at least 20% of the total calls per quarter. Not meeting this requirement shall be considered a call response percentage violation. All call response percentage violations shall be documented and kept as part of the Firefighters personnel file. D. Duties: 1.A Reserve Firefighter shall assume only duties of a Firefighter that they have been fully trained for. The Reserve Firefighter is expected to wear a BLUE helmet, along with full turnout gear, to identify them as a Reserve Firefighter. They are required to wear all other safety equipment deemed necessary by the Incident Commander, an Officer, or the ranking Firefighter in charge, to include reflective safety vest on ANY roadway. 2.Reserve Firefighters duties shall be assigned by the Incident Commander, an Officer, or the ranking Firefighter in charge. 3.Reserve Firefighters shall not enter an emergency vehicle for a call response unless instructed to do so by the Incident Commander, an Officer, or the ranking Firefighter in charge. E.Pay/Benefits 1.Reserve Firefighters shall not be paid for training, calls, meetings, activities, or events. 2.Reserve Firefighters shall not receive MN PERA Statewide Volunteer Firefighter (SVF) Plan Relief Association benefits. F.Officer Positions 1.A Reserve Firefighter shall not be eligible to be chosen for any AFD Board of Officer position. G.Performance Evaluation 1.Reserve Firefighters shall be evaluated every 12 months, or as deemed necessary by the Fire Chief and/or Board of Officers. H.Termination: 1.Reserve Firefighters may be dismissed at the discretion of the Fire Chief and/or Board of Officers, at any time, if the Firefighter’s performance does not meet the required standards as outlined in the AFD’s Standard Operating Policies and Procedures and/or Standard Operating and Response Guidelines. There shall be no appeal procedure. (Albertville City Code Sections 6-1-2-B and 6-1-7) Agenda Page 12 5.4.1 Reserve Firefighter Page 3 of 3 I.Moving from Reserve Firefighter to Probationary Paid-On-Call Firefighter: 1.The Reserve Firefighter shall complete and successfully pass Firefighter I, II, HazMat Ops, CPR/Emergency Medical Responder (EMR), and FEMA ICS/NIMS 100 / 200 / 700 training, unless otherwise directed by the Fire Chief and/or Board of Officers. 2.The Reserve Firefighter shall meet the minimum qualifications for, and obtain, an MBFTE Firefighter License and an EMSRB EMR Certification. 3.The Reserve Firefighter shall attend all AFD meeting and/or training sessions, unless otherwise directed by the Fire Chief and/or Board of Officers. 4.Movement from Reserve Firefighter to Probationary Paid-On-Call Firefighter is based on merit and performance. Items discussed by the Board of Officers during the promotional process include, but are not limited to: a.Call Percentage b.Meeting Attendance c.Training Hours d.Activity Time e.Positive working relationships within the AFD and Community 5.If and/or when a Probationary Paid-On-Call Firefighter position is open, and after approval of the Fire Chief and/or Board of Officers, the Reserve Firefighter shall assume all duties of a Probationary Paid-On-Call Firefighter. Agenda Page 13 Albertville Fire Department Standard Operating Policies and Procedures Policy Title: Reserve Firefighter – City Employee Chapter: 5.0 Firefighter Job Descriptions, Duties, and Position Requirements Section: 5.4 Position Descriptions Sub-Section: 5.4.2 Reserve Firefighter – City Employee Date: 04/20/2021 Updated: 01/01/2024 Page: 1 of 2 Page 1 of 2 5.4 Position Descriptions 5.4.2 Reserve Firefighter – City Employee A.Requirements The following requirements shall be completed and successfully met before becoming eligible for a Reserve Firefighter – City Employee position: 1.Potential Reserve Firefighter – City Employees shall be at least 18 years of age. 2.Potential Reserve Firefighter – City Employees shall be a full-time Employee of the City of Albertville. B.Training All training shall be approved by the Fire Chief, Deputy Fire Chief, and/or Training Captain. 1.The Reserve Firefighter – City Employee shall complete initial and on-going AFD training. Initial training is continued for the Reserve Firefighter – City Employee until the Fire Chief, Board of Officers, and/or Training Captain feel that the Reserve Firefighter – City Employee is competent and efficient enough to operate equipment and radios in emergency situations. On-going training is at intervals dictated by the Fire Chief, Board of Officers, and/or Training Captain and the Reserve Firefighter – City Employee, but at a minimum of twice (2x) a year. C.Duties (during Reserve Firefighter – City Employee regular working hours) 1.On approval by the Fire Chief, Board of Officers, and/or Training Captain, the Reserve Firefighter – City Employee may assume all duties of an Engine/pump operator to include radio operation and driving of the fire apparatus. Some laying/ pickup of hose lines when not in the hot zone may also apply. 2.The Reserve Firefighter – City Employee can also respond directly to the scene of the incident, and take over the operation of the Engine truck, if deemed necessary by the Incident Commander, an Officer, or the ranking Firefighter in charge. 3.These duties may occasionally be taken over by a Paid-On-Call Firefighter when the Incident Commander, an Officer, or the ranking Firefighter in charge deems it necessary. 4.The Reserve Firefighter – City Employee is NOT required to wear turnout gear at the incident scene. However, they ARE required to wear OSHA required reflective vest, hard hat, and safety glasses. 5.Other safety equipment can be required by the Incident Commander, an Officer, or the ranking Firefighter in charge. Agenda Page 14 5.4.2 Reserve Firefighter – City Employee Page 2 of 2 D. Pay/Benefits 1.The Reserve Firefighter - City Employees shall not be paid for their training and/or calls by the AFD. All Reserve Firefighter – City Employee pay comes from their normal city wages and the Reserve Firefighter – City Employee is responsible for maintaining their own hours. 2.The Reserve Firefighter – City Employee shall not collect any MN PERA Statewide Volunteer Firefighter (SVF) Plan Relief Association benefits. E.Termination 1.Reserve Firefighter – City Employees may be dismissed for any reason involving performance or attitude at the discretion of the Fire Chief and/or Board of Officers. There shall be no appeal procedure. 2.If at any time the Reserve Firefighter - City Employee does not want to respond to emergency calls under this job description, they are under no obligation from the City of Albertville or the AFD to do so. Agenda Page 15 Albertville Fire Department Standard Operating Policies and Procedures Policy Title: Probationary Paid-On-Call Firefighter Chapter: 5.0 Firefighter Job Descriptions, Duties, and Position Requirements Section: 5.4 Position Descriptions Sub-Section: 5.4.3 Probationary Paid-On-Call Firefighter Date: 04/20/2021 Updated: 01/01/2024 Page: 1 of 3 Page 1 of 3 5.4 Position Descriptions 5.4.3 Probationary Paid-On-Call Firefighter A.Requirements The following requirements shall be completed and successfully met before becoming eligible for a Probationary Paid-On-Call Firefighter position: 1.Potential Probationary Paid-On-Call Firefighters shall be at least 18 years of age. 2.Potential Probationary Paid-On-Call Firefighters shall successfully complete the requirements of the Reserve Firefighter position. 3.Response Requirements: a.Probationary Paid-On-Call Firefighters, hired after 02/07/2023, shall live within a 10-minute response time to the Albertville Fire Station, as determined by commercial global positioning system (GPS) or mapping software. b.Probationary Paid-On-Call Firefighters, hired before 02/07/2023, shall live within a 15-minute response time to the Albertville Fire Station, as determined by commercial global positioning system (GPS) or mapping software. B.Training All training shall be approved by the Fire Chief, Deputy Fire Chief, and/or Training Captain. 1.Shall have completed and successfully passed Firefighter I, II, HazMat Operations, CPR/Emergency Medical Responder (EMR), and FEMA ICS/NIMS 100 / 200 / 700 training, unless otherwise directed by the Fire Chief and/or Board of Officers. 2.Shall meet the minimum qualifications for, and obtain, an MBFTE Firefighter License and an EMSRB EMR Certification. 3.Continue to attend AFD’s meeting and/or training sessions. a.These sessions shall include maintaining required certifications, the operation of equipment and vehicles, and the standard operating procedures (SOP), rules, regulations, and policies of the AFD. 4.Prior to moving off of probationary status, every Probationary Paid-On-Call Firefighter shall be required to be signed-off on the driving and full operation of every AFD vehicle and apparatus, unless otherwise directed by the Fire Chief and/or Board of Officers. Agenda Page 16 5.4.3 Probationary Paid-On-Call Firefighter Page 2 of 3 C.Attendance: 1.Probationary Paid-On-Call Firefighter attendance is required at AFD regularly scheduled meetings and/or training drills and official events, unless otherwise specified by the Fire Chief, and/or Board of Officers. 2.A response to reasonable number of calls is required and expected. Response to calls shall be at least 20% of the total calls per quarter. Not meeting this requirement shall be considered a call response percentage violation. All call response percentage violations shall be documented and kept as part of the Firefighters personnel file. 3.If a Firefighter does not meet the required 20% call response percentage for any two quarters within a calendar year, the Firefighter shall lose that full calendar year of service time with the MN PERA Statewide Volunteer Firefighter (SVF) Plan Relief Association. D. Duties 1.On approval by the Fire Chief and/or Board of Officers, Probationary Paid-On-Call Firefighters may assume all duties of a Paid-On-Call Firefighter that they have been fully trained for. a.The Probationary Paid-On-Call Firefighter shall be given a black helmet. 2.Probationary Paid-On-Call Firefighters shall be expected to participate in all required activities and training (regular or special) including fund raising. E.Pay/Benefits 1.Probationary Paid-On-Call Firefighters shall be paid for training and calls. 2.Meetings, activities, and events are unpaid, and are recorded as volunteer hours. 3.Probationary Paid-On-Call Firefighters are eligible to receive MN PERA Statewide Volunteer Firefighter (SVF) Plan Relief Association benefits. per the Albertville Fire Relief Association Bylaws. F. Probation 1.Probationary Paid-On-Call Firefighter shall be on probation for a minimum of 12 consecutive months or as deemed necessary by the Fire Chief and/or Board of Officers. G.Officer Position 1.Any Probationary Paid-On-Call Firefighter shall not be eligible to be chosen for any AFD Board of Officer position. H.Performance Evaluation 1.Probationary Paid-On-Call Firefighters shall be evaluated every 12 months, or as deemed necessary by the Fire Chief and/or Board of Officers. I.Termination 1.A Probationary Paid-On-Call Firefighter may be dismissed at the discretion of the Fire Chief and/or Board of Officers, at any time, if the Firefighter’s performance does not meet the required standards as outlined in the AFD’s Standard Operating Policies and Procedures and/or Standard Operating and Response Guidelines. Agenda Page 17 5.4.3 Probationary Paid-On-Call Firefighter Page 3 of 3 There shall be no appeal procedure. (Albertville City Code Sections 6-1-2-B and 6- 1-7). Agenda Page 18 Albertville Fire Department Standard Operating Policies and Procedures Policy Title: Paid-On-Call Firefighter Chapter: 5.0 Firefighter Job Descriptions, Duties, and Position Requirements Section: 5.4 Position Descriptions Sub-Section: 5.4.4 Paid-On-Call Firefighter Date: 04/20/2021 Updated: 01/01/2024 Page: 1 of 2 Page 1 of 2 5.4 Position Descriptions 5.4.4 Paid-On-Call Firefighter A.Requirements The following requirements shall be completed and successfully met before becoming eligible for a Paid-On-Call Firefighter position: 1.Paid-On-Call Firefighters shall be at least 18 years of age. 2.Paid-On-Call Firefighters shall successfully complete the requirements of the Paid- On-Call/Probationary Firefighter position. 3.Response Requirements: a. Paid-On-Call Firefighters, hired after 02/07/2023, shall live within a 10- minute response time to the Albertville Fire Station, as determined by commercial global positioning system (GPS) or mapping software. b.Paid-On-Call Firefighters, hired before 02/07/2023, shall live within a 15- minute response time to the Albertville Fire Station, as determined by commercial global positioning system (GPS) or mapping software. B.Training All training shall be approved by the Fire Chief, Deputy Fire Chief, and/or Training Captain. 1.Shall have completed and successfully passed Firefighter I, II, HazMat Ops, CPR/Emergency Medical Responder (EMR), and FEMA ICS/NIMS 100 / 200 / 700 training, unless otherwise directed by the Fire Chief and/or Board of Officers. 2.Shall meet the minimum requirements to maintain both an MBFTE Firefighter License and an EMSRB EMR Certification. 3.Continue to attend AFD’s meeting and/or training sessions. a.These sessions shall include maintaining required certifications, the operation of equipment and vehicles, and the standard operating procedures (SOP), rules, regulations, and policies of the AFD. 4.Every Paid-On-Call Firefighter shall be signed-off on the driving and full operation of every AFD vehicle and apparatus, unless otherwise directed by the Fire Chief and / or Board of Officers. Agenda Page 19 5.4.4 Paid-On-Call Firefighter Page 2 of 2 C.Attendance: 1.Paid-On-Call Firefighter attendance is required at AFD regularly scheduled meetings and/or training drills and official events, unless otherwise specified by the Fire Chief, and/or Board of Officers. 2.A response to reasonable number of calls is required and expected. Response to calls shall be at least 20% of the total calls per quarter. Not meeting this requirement shall be considered a call response percentage violation. All call response percentage violations shall be documented and kept as part of the Firefighters personnel file. 3.If a Firefighter does not meet the required 20% call response percentage for any two quarters within a calendar year, the Firefighter shall lose that full calendar year of service time with the MN PERA Statewide Volunteer Firefighter (SVF) Plan Relief Association. D. Duties 1.On approval by the Fire Chief and/or Board of Officers, Paid-On-Call Firefighters may assume all duties of a Paid-On-Call Firefighter that they have been fully trained for. a.The Paid-On-Call Firefighter shall be given a black helmet. 2.Paid-On-Call Firefighters shall be expected to participate in all required activities and training (regular or special) including fund raising. E.Pay/Benefits 1.Paid-On-Call Firefighters shall be paid for training and calls. 2.Meetings, activities, and events are unpaid, and are recorded as volunteer hours. 3.Paid-On-Call Firefighters are eligible to receive MN PERA Statewide Volunteer Firefighter (SVF) Plan Relief Association benefits. per the Albertville Fire Relief Association Bylaws. F.Officer Position 1.Any Paid-On-Call Firefighter shall be eligible to be chosen for any AFD Board of Officer position, provided they meet the requirements outlined in Section 5.1 (Position Requirements) of the AFD Standard Operating Policies and Procedures. G.Performance Evaluation 1.Paid-On-Call Firefighters shall be evaluated every 12 months, or as deemed necessary by the Fire Chief and/or Board of Officers. H.Termination 1.A Paid-On-Call Firefighter shall be held to Section 4.2 (Discipline Policy) of the AFD Standard Operating Policies and Procedures. Agenda Page 20 Albertville Fire Department Standard Operating Policies and Procedures Policy Title: Fire Chief Chapter: 6.0 Board of Officers Job Descriptions, Duties, and Position Requirements Section: 6.5 Board of Officers - Position Descriptions Sub-Section: 6.5.6 Fire Chief Date: 04/20/2021 Updated: 01/01/2024 Page: 1 of 4 Page 1 of 4 6.5 Board of Officers - Position Descriptions 6.5.6 Fire Chief A.Primary Objective This position provides effective leadership in directing, planning, and coordinating a Paid-on-Call Fire Department. The position oversees and is responsible for all service functions of the AFD and its service district, including, but not limited to, fire protection and emergency response, fire suppression, fire prevention and safety, training and safety of personnel, managing fire station facilities and equipment, administrative duties, and supervision of all AFD staff. The Fire Chief also serves as the Emergency Management Director and performs other duties as assigned. B.Essential Functions 1.Fire Chief a.Administers, plans, and evaluates all activities of the AFD. b.Provides leadership and supervision to AFD personnel. Manages and evaluates personnel at the scene of emergencies and other settings. Required to respond to major incidents or incidents that require multi- jurisdictional response. c.Delegates appropriate duties, responsibilities, and authority to supervisors, ranking officers, and training personnel. d.Administers the training and certification programs for AFD personnel to ensure content and consistency with applicable standards. e.Assures maintenance of all AFD facilities and equipment. f.Prepares annual AFD budget. Provides recommendations relating to purchase of fire equipment and apparatus to the City Council, Fire Committee, and other governmental agencies or groups. g.Provides well-defined information to the media regarding matters of importance and interest. h.Develops and recommends long-range plans for firefighting equipment, personnel, and facilities designed to meet the changing needs of the Department and community it serves. Agenda Page 21 6.5.6 Fire Chief Page 2 of 4 i.Prepares and presents a variety of reports concerning activities of the AFD to the City Council, Fire Committee, and other governmental agencies or groups. j.Identifies Federal, State, and private grants; determines the scope of work for which the funds are needed; prepares proposals to obtain grants; administers grant funds accordingly. k.Appoints all AFD officers based on pre-established criteria as set forth in the AFD Standard Operating Procedures. l.Establishes, maintains, and oversees mutual aid agreements with neighboring fire departments. m.Participates in City Council Meetings, AFD Meetings, Drills and Trainings, and other governmental meetings. Serves as a ex-officio member of the Albertville Fire Relief Association Board. n.Promotes a cooperative working relationship with other city departments as well as county, state, and federal agencies. o.Directs the investigation of fire-damaged property to determine the cause and origin of fire and the value of the loss. p.Ensures that the Department is properly staffed, organized, equipped, and adequately trained. q.Oversees the recruitment, retention, supervision and development of Paid-on-Call personnel. Ensures compliance with the City of Albertville Personnel Polices. r.Maintains the AFD SOP Manual. 2.Fire Marshal a.Enforces related codes and ordinances. b.Administers fire inspection program, including, but not limited to: inspecting commercial, industrial, and multiple family structures; involvement in fire investigations; interpreting codes and issuing violation notices including recommendations to correct such violations. c.Establish and implement a public information program for adult and youth regarding fire safety, prevention, and emergency activities. d.Preplanning of commercial, industrial, and multiple family structures. 3.Emergency Manager a.Serves as Emergency Management Director for the Fire District. b.Maintains the Fire District’s Emergency Operation Plan (EOP). c.Maintains the Fire District’s Emergency Resource Manual (ERM). d.Coordinates duties with the city administration in order to effectively respond to an emergency situation. e.Maintains and monitors the Emergency Warning Sirens to ensure adequate coverage in case of an emergency. Agenda Page 22 6.5.6 Fire Chief Page 3 of 4 C.Qualification Requirements 1.To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. a.Education and Experience i.Associates degree in fire science, business, administration, or related field. Fire Department Management experience may be substituted for degree. ii.Fire Officer experience with increased Command responsibility. Three to five years of supervisory experience preferred. iii.Licensed Firefighter with MBFTE (Minnesota Board of Firefighter Training and Education) meeting NFPA 1001 Standards. If not licensed, must obtain MBFTE license within 6 (six) months from date of hire. iv.Minnesota State Certified as Fire Officer I or higher meeting NFPA 1021 Standards. v.Minnesota State Certified as Hazardous Material Operations or higher meeting NFPA 472 Standards. vi.MN EMSRB (Minnesota Emergency Medical Services Regulatory Board) Certified EMR (First Responder), EMT or higher. vii.NFA (National Fire Academy) or equivalent Leadership I, II, III. viii.Minnesota State Certified as (FAO) Fire Apparatus Operator/Pumper or higher meeting NFPA 1002 Standards. ix.NIMS (National Incident Management System) 700, 800; 100-400 Certifications. x.Must be proficient in Microsoft Office and Image Trend Fire Brigade Software. xi.Must possess valid Minnesota Class D Driver’s License or equivalent. xii.Minnesota State Certified as Fire Inspector I or higher meeting NFPA 1037 Standards, or ability to obtain the certification within 2 years of date of hire. xiii.Homeland Security and Emergency Management Professional Certification, or ability to obtain certification within 2 years of date of hire. xiv.Knowledge of OSHA Safety Regulations and training requirements. Agenda Page 23 6.5.6 Fire Chief Page 4 of 4 D.Knowledge, Skills and Abilities 1.Professional/positive attitude: actively seeks opportunity for professional development. Must have commitment to the organization, willingness to take initiative, dependability, maturity in relationships to others, and self-confidence. Must represent the organization to other agencies, staff and citizens with a courteous, helpful, accurate, and businesslike attitude in all contact. Must have the ability to establish and maintain successful working relationships with those contacted in the course of work. Must have experience, understanding and enthusiastic support of public safety as a concept of inter-departmental cooperation and collaboration. 2.Ability to develop and maintain excellent labor/management relations. Ability to cultivate ideas and/or suggestions from employees at all levels of the organization. 3.Ability to respond to an AFD emergency scene within 20 minutes. Agenda Page 24 Albertville Fire Department Standard Operating Policies and Procedures Policy Title: Call Response - Percentage Requirements Chapter: 7.0 Personnel Requirements Section: 7.1 Attendance Sub-Section: 7.1.2 Call Response - Percentage Requirements Date: 04/20/2021 Updated: 01/01/2024 Page: 1 of 1 Page 1 of 1 7.1 Attendance 7.1.2 Call Response - Percentage Requirements A.A response to reasonable number of calls is required and expected. Response to calls shall be at least 20% of the total calls per quarter. Not meeting this requirement shall be considered a call response percentage violation. B.Any Firefighter who does not meet the required 20% call response percentage for any two quarters within a calendar year, shall lose that full calendar year of service time with the MN PERA Statewide Volunteer Firefighter (SVF) Plan Albertville Fire Relief Association. C.All call response percentage violations shall be documented and kept as part of the Firefighters personnel file. D.The AFD Discipline Policy may be used in place of the above guideline if the Fire Chief and/or Board of Officers deem it necessary. E.The AFD shall report quarterly call response percentage violation information to the Albertville Fire Relief Association. E.The AFD shall post monthly call percentage information, in a way that protects the privacy of the individual Firefighters. F.Annually, by March 31st, the AFD shall certify to the MN PERA Statewide Volunteer Firefighter (SVF) Plan the Relief Association the good time service credit certification information, for the previous calendar year, for each Firefighter rendering active service with the AFD. Agenda Page 25 Albertville Fire Department Standard Operating Policies and Procedures Policy Title: Equipment, Turn-Out Gear, and Uniforms – Initial Issue - Paid-On-Call Firefighter Chapter: 9.0 Equipment, Turn-Out Gear, and Uniforms Section: 9.6 Equipment, Turn-Out Gear, and Uniforms – Initial Issue – Paid-On-Call Firefighter Date: 09/20/2022 Updated: 01/01/2024 Page: 1 of 2 Page 1 of 2 9.6 Equipment, Turn-Out Gear, and Uniforms – Initial Issue – Paid-On-Call Firefighter A.AFD Department Jacket 1.The Albertville Fire Relief Association may authorize, and purchase, an AFD Department Jacket for all members of the Relief Association, once they have completed their Probationary Paid-On-Call Firefighter status. See Attachment C (Approved Payouts) A (Approved Expenses) of the Albertville Fire Relief Association Bylaws. a.Aspen Mills navy all-season jacket with Scotchlite trim AM-JN-ALBFD B.Individual Purchase (Optional) Uniform Apparel 1.The following uniform apparel is authorized for individual purchase, from the authorized AFD uniform vendor, for Paid-On-Call Firefighters: a.Polo Shirts: i.Elbeco UFX navy men’s short sleeve EB5134N and long sleeve EB5144N ii.Elbeco UFX navy women’s short sleeve EB5174N and long sleeve EB5184N iii.Elbeco UFX lightweight navy short sleeve men’s EB5234N and women’s EB5274N b.Job Shirt: i.Elbeco Shield navy soft collar EB3730N c.Quarter-zip: i.Sport Tek ¼-zip midnight SMF247 d.Jacket: i.Aspen Mills navy softshell jacket AM-JSN 2.All AFD and/or vendor specifications regarding embroidery, flags, logos, names, patches, and ranks shall be followed. Agenda Page 26 9.6 Equipment, Turn-Out Gear, and Uniforms – Initial Issue – Paid-On-Call Firefighter Page 2 of 2 C.Any apparel (shirts, hats, sweatshirts, coats, etc.) with the AFD logo, name, or any likeness, shall be approved by the Fire Chief and/or Board of Officers. The official AFD Maltese and AFD Uniform Patch shall only be used on authorized AFD uniforms, gear, and equipment. Agenda Page 27 Mayor and Council Request for Action December 4, 2023 SUBJECT: COUNCIL – REAPPOINTMENT OF PLANNING COMMISSIONERS RECOMMENDATION: It is respectfully requested that the Mayor and City Council consider passing the following: MOTION TO: Approve Resolution No. 2023-46 Reappointment of Blair Huggins and Jason Pinski to the Planning Commission through December 31, 2027. BACKGROUND: The Albertville Planning Commission is an advisory board to the City Council and consists of 5 members appointed by the Albertville City Council. Per City Code Section 2-2-3, Planning Commissioners shall be appointed for terms of 4 years. Vacancies during the term shall be filled by the City Council for the unexpired portion of the term. Two of the current Planning Commissioner’s terms expire on December 31, 2023. The commissioners are Blair Huggins and Jason Pinski. Jason was appointed at the July 17, 2023, Council meeting to complete the term that was vacated upon Councilmember Hayden’s appointment to the City Council. Both members have expressed an interest to continue to serve for an additional 4 year term. KEY ISSUES: • Planning Commissioners are appointed by the City Council for terms of 4 years. • Two of the current Planning Commissioner’s terms expire on December 31, 2023, and both of them have expressed an interest in serving another 4 years. POLICY/PRACTICES CONSIDERATIONS: Per City Code section 2-2-2 (B) All Planning Commission members shall be appointed by the Albertville City Council. FINANCIAL CONSIDERATIONS: There are no financial considerations as it relates to approval of the Resolution reappointing the Planning Commissioners. LEGAL ISSUES: The City Council has the authority to appoint members to the Albertville Planning Commission. Responsible Person: Kris Luedke, City Clerk Reviewed by: Adam Nafstad, City Administrator-PWD Attachments: • Resolution No. 2023-46 Agenda Page 28 CITY OF ALBERTVILLE COUNTY OF WRIGHT STATE OF MINNESOTA RESOLUTION NO. 2023-46 RESOLUTION REAPPOINTMENT OF BLAIR HUGGINS AND JASON PINSKI TO THE PLANNING COMMISSION THROUGH DECEMBER 31, 2027 WHEREAS, the Planning Commissioners are appointed by the City Council for a 4 year term; and WHEREAS, at year end 2023, two of the current Planning Commissioner’s terms expire; and WHEREAS, both of the current Planning Commissioners have expressed an interest to continue to serve for an additional 4 year term. NOW, THEREFORE, BE IT RESOLVED that the following reappointments are made for the Planning Commission: Blair Huggins Term Expiring December 31, 2027 Jason Pinski Term Expiring December 31, 2027 Adopted by the City Council of the City of Albertville this 4th day of December 2023. Jillian Hendrickson, Mayor ATTEST: Kristine A. Luedke, City Clerk Agenda Page 29 Mayor and Council Request for Action December 4, 2023 SUBJECT: FINANCE – 2024 PROPERTY TAX LEVY AND FINAL BUDGET RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the following: MOTION TO: Adopt Resolution No. 2023-47 adopting the 2024 Property Tax Levy and Resolution No. 2023-48 adopting the 2024 Final Budget. BACKGROUND: On September 18, 2023, the City Council certified a preliminary levy of $5,522,071 to Wright County. Based on the preliminary levy, Wright County has prepared and mailed projected tax statements to all residents. On Monday, December 4, the City Council will host a public hearing, known as Truth-In-Taxation, for the Council to take public comments on the proposed budget and levy. Following public comments, the City Council may approve or adjust the final levy, which is then certified to Wright County for taxes payable in 2024. Coinciding with the adoption of the City’s Levy, the City Council officially adopts a 2024 budget detailing projected revenue and expenses. KEY ISSUES: • The public Truth-in-Taxation hearing was held prior to Council approvals. • The preliminary levy in September was approved with an increase of 16.04%, which the 28.04% increase for contract law enforcement, as well as, personnel changes, and capital outlay additions. • The debt service budget has increased by $111,461, the general fund operations levy has increased by $225,439 and the capital levy increased $426,277 for the 16.04% total levy increase. • The proposed budget includes anticipated LGA funding (estimated $258,858). • The 2024 budget no longer includes fire aid due the Reliefs move to PERA SVA. • Staff provides the final levy to the County Auditor no later than end of business day December 28, 2023. POLICY CONSIDERATIONS: The Council reviews and approves all budgets and tax levies. FINANCIAL CONSIDERATIONS: In reviewing the projected 2024 budget, staff anticipates maintaining the Office of the State Auditors recommendation of at least 35% of the budget in designated funds for general reserve. Responsible Person: Tina Lannes, Finance Director Submitted Through: Adam Nafstad, City Administrator-PWD Agenda Page 30 Mayor and Council Communication – December 4, 2023 Finance – 2024 Property Tax Levy and Budget Page 2 of 2 Attachments: • Resolution No. 2023-47 • Resolution No. 2023-48 • 2024 Final Budget Summary Agenda Page 31 CITY OF ALBERTVILLE COUNTY OF WRIGHT STATE OF MINNESOTA RESOLUTION NO. 2023-47 A RESOLUTION ADOPTING THE 2023 TAX LEVY COLLECTIBLE IN 2024 BE IT RESOLVED by the C ouncil of the City of Albertville, County of Wright, Minnesota, that the following sums of money be levied for the current year, collectible in 2024, upon taxable property in the City of Albertville for the following purposes: Total Levy $5,522,071 The City Clerk is hereby instructed to transmit a certified copy of this resolution to the county auditor of Wright County, Minnesota. Adopted by the City Council of the City of Albertville this 4th day of December 2023. ________________________________ Jillian Hendrickson, Mayor ATTEST: Kristine A. Luedke, City Clerk Agenda Page 32 CITY OF ALBERTVILLE COUNTY OF WRIGHT STATE OF MINNESOTA RESOLUTION NO. 2023-48 A RESOLUTION ADOPTING THE 2024 FINAL BUDGET WHEREAS: the City Council of the City of Albertville has adopted a final budget; and WHEREAS: the Albertville City Council has adopted a final tax levy to be placed upon the taxable property in the City of Albertville; and WHEREAS: the Albertville City Council desires to reserve within the General Fund those monies designated as capital outlays within various budget classifications, such that those monies can be disbursed only for those capital outlays so specified within the budget. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ALBERTVILLE, MINNESOTA: 1. The attached budget is hereby adopted as the final budget for the City of Albertville for the period January 1, 2024, through December 31, 2024. 2. All monies designated within the budget, as capital outlays shall be reserved within the Capital Reserves Fund, such that those monies can be disbursed only for those capital outlays so specified within the budget. 3. The Albertville City Council has hereby complied with Minnesota Statutes. 4. The Finance Director is hereby authorized to transmit certification of compliance with Minnesota Statutes to the Commissioner of Revenue as required. Adopted by the City Council of the City of Albertville this 4th day of December 2023. ________________________________ Jillian Hendrickson, Mayor ATTEST: Kristine A. Luedke, City Clerk Agenda Page 33 11/30/2023 2023 Budget 2024 Budget Difference 23 to 24 $ Difference 23 to 24 % 31010 Current Ad Valorem Taxes 2,519,337 2,744,776 $225,439 8.95% 32000 Licenses & Permits 30,500 30,500 $0 0.00% 32110 Liquor Licenses 30,000 30,000 $0 0.00% 32150 Sign Permits 2,500 2,500 $0 0.00% 32210 Building Permits 200,000 200,000 $0 0.00% 33401 LGA Revenue expected 50,391 258,858 $208,467 413.70% 33405 Police Aid 45,000 48,000 $3,000 6.67% 33406 Fire Aid 100,000 0 -$100,000 -100.00% 33422 Other State Aid Grants 700 0 -$700 -100.00% 33423 Municipal Maintenance Aid 11,000 11,535 $535 4.86% 34000 Charges for Services 20,000 18,000 -$2,000 -10.00% 34001 Administrative Fee 1,500 1,500 $0 0.00% 34005 Engineering Review Fee - Bldg 3,000 3,000 $0 0.00% 34101 Leases - City Property 31,000 31,700 $700 2.26% 34103 Zoning & Subdivision Fees 2,500 2,500 $0 0.00% 34104 Plan Check Fee 80,000 80,000 $0 0.00% 34107 Title Searches 2,500 2,500 $0 0.00% 34110 Arena 14,654 15,093 $439 3.00% 34112 Electric Franchise Fee 128,000 130,000 $2,000 1.56% 34113 Franchise Fee - Cable 60,000 60,000 $0 0.00% 34114 Gas Franchise 0 190,000 $190,000 100.00% 34202 Fire Protection Contract Charges 520,602 589,923 $69,321 13.32% 34780 Rental Fees 15,000 15,000 $0 0.00% 34950 Other Revenues 15,000 20,000 $5,000 33.33% 36210 Interest 10,000 0 -100.00% 102 Capital Levy 1,601,861 2,028,138 $426,277 26.61% General Fund Reserves 120,250 0 -$120,250 -100.00% Total Revenues 5,615,295 6,513,524 $898,229 16.00% 2024 PRELIMINARY BUDGET SUMMARY COMPARISON GENERAL FUND General Fund Revenue: Page 1 Agenda Page 34 2023 Budget 2024 Budget Difference 23 to 24 $ Difference 23 to 24 % 41000 General Government 65,000 70,000 $5,000 7.69% 41100 Council 57,428 58,128 $700 1.22% 41300 Combined Administrator/Engineer 190,554 199,256 $8,702 4.57% 41400 City Clerk 153,062 159,001 $5,939 3.88% 41440 Elections 27,000 27,000 $0 0.00% 41500 Finance 133,361 139,691 $6,330 4.75% 41550 City Assessor 48,000 52,000 $4,000 8.33% 41600 City Attorney 30,000 30,000 $0 0.00% 41700 City Engineer 35,000 35,000 $0 0.00% 41800 Economic Development 25,000 13,000 -$12,000 -48.00% 41910 Planning & Zoning 56,507 56,507 $0 0.00% 41940 City Hall 166,353 172,268 $5,915 3.56% 42000 Fire Department 720,524 685,992 -$34,532 -4.79% 42110 Police 949,913 1,216,246 $266,333 28.04% 42400 Building Department 294,595 329,445 $34,850 11.83% 42700 Animal Control 12,000 12,000 $0 0.00% 43100 Public Works - Streets 423,700 494,290 $70,590 16.66% 45000 Culture & Recreation 88,346 95,167 $6,821 7.72% 45100 Parks & Recreation 435,891 529,074 $93,183 21.38% 43160 Electric street lights 101,200 111,320 $10,120 10.00% 102 Capital 102 1,601,861 2,028,138 $426,277 26.61% Total Expenditures 5,615,295 6,513,524 898,229 16.00% Levy 2023 2024 Difference 23 to 24 % General Fund & EDA 2,519,337 2,744,776 8.95% 0 Capital Levy 1,601,861 2,028,138 26.61% Total Tax Levy (Oper. Levy)4,121,198 4,772,914 15.81% 102/601 Go Sewer Revenue 2019A 220,624 218,156 359 City Hall 05 2012B 261,980 261,699 358 PW Facility 04 2011C 102,092 102,302 601 GO Sewer Revenue 2023 0 114,000 468 I-94 53,000 53,000 Total Debt Service Levy 637,696 749,157 Debt Levy 17.48% Total Levy 4,758,894 5,522,071 Total Levy 16.04% General Fund Department Expenditures: Page 2 Agenda Page 35 City Administrator’s Update November 30, 2023 GENERAL ADMINISTRATION 2024 Budget The adoption of the 2024 Property Tax Levy and Final Budget is included on the agenda. Truth-in Taxation: The City’s Truth-in Taxation hearing is scheduled for 6:15 pm prior to the regular meeting. Special City Council meeting: A Special Council meeting will be held on Monday, December 11, 2023 at 7 pm for the Public Hearing regarding the I-94 Gap Project. At this meeting, MnDOT will be in attendance to present the final project layout and exhibits and answer questions. The regularly scheduled Monday, December 18, 2023, Council meeting has been cancelled. 2024 Fee Schedule: The proposed 2024 Fee Schedule will be an agenda item for the meeting on the December 11. Included as part of the fee schedule will be utility rate and tier adjustments. Parks Committee: The Parks Committee met this week to review playground equipment options for Central Park and discussed a request from Youth Baseball to allow advertising banners to be placed on the outfield fences during the 2024 season. Staff will develop an advertising policy for the City Council to consider at its next meeting. Code/Zoning Enforcement: The code enforcement regrading illegal land use on Potter’s property located at the southwest corner of 60th Street NE and Mackenzie Avenue has been turned over to the City Attorney and is ongoing. ENGINEERING/PUBLIC WORKS 53rd Street and CSAH 19 Signal: The foundations for the signal poles are complete and the ped ramps and related sidewalk and trail restoration will be completed next week. We anticipate setting the poles in mid-December. WWTF Improvements: The project is progressing well. The building is fully enclosed and various trades and subcontractor will be working inside throughout the winter months. 50th Street Retaining Walls: The retaining wall work is complete. Lift Station Upgrades: Public Works is working on 4 lift station upgrades. Generally, upgrades are related to control panels and electrical components. Eligible expenses can be paid with ARPA funds otherwise are paid with enterprise capital reserves. Agenda Page 36 City Administrator’s Update Page 2 of 2 November 30, 2023 2024 Street and Trail Improvements: Staff is working is working to identified street and trail segments to be included in the 2024 overlay project. Agenda Page 37