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2023-12-11 STMA Arena Board Packet STMA ARENA BOARD AGENDA Monday, December 11, 2023 Albertville City Hall Council Chambers 6 pm 1. Call to Order 2. Adopt Agenda 3. Approval of the STMA Arena Board Minutes – OCTOBER 9, 2023 (pgs. 1-3) 4. Finance Reports a. Approve the October 2023 Payment of Claims as present in the amount of $28,686.48 and October 2023 Finance Report (pgs. 4-7) b. Approve the November 2023 Payment of Claims as present in the amount of $36,713.96 and November 2023 Finance Report (pgs. 8-11) 5. Arena Manager a. Monthly Report and Ice Usage Stats – November 2023 (pgs. 12-14) 6. Old Business 7. New Business a. Tort Liability Coverage Waiver (pgs. 15-16) (Motion to waive the monetary limits on municipal tort liability established by Minn. Stat. 466.04, to the extent of the limits of the liability coverage obtained from LMCIT.) b. Scoreboard Memo – Blue Rink (pgs. 17-22) 8. STMA Youth Hockey Association 9. Announcements and/or Upcoming Meetings January 8 STMA Arena Board, 6 pm 10. Adjournment ST. MICHAEL-ALBERTVILLE ARENA BOARD REGULAR MEETING MINUTES October 9, 2023 – 6 pm Council Chambers Albertville City Hall 1.Call to Order Chairman Cocking called the meeting to order at 6:01 pm. 2.Roll Call Present: Chairman Cocking, Members Gleason, Wettschreck, Dwinnell, Lewis and Zagorski. Absent: Weber. Also Present: City Administrator Nafstad, Finance Clerk Moseng, STMA Arena Manager Fitch, Megan Esterberg for STMA Youth Hockey & Jason Bichler, Buildings & Grounds for STMA School District. 3.Adopt Agenda MOTION made by Member Zagorski, seconded by Member Weber to adopt the agenda as presented. Ayes: Cocking, Wettschreck, Dwinnell, Gleason, Lewis, Zagorski. Nays: None. Absent: Weber. The motion carried. 4.Approval of Minutes MOTION made by Member Gleason, seconded by Member/Wettschreck to approve the minutes of the August 14, 2023 Board Meeting Minutes as presented. Ayes: Cocking, Wettschreck, Dwinnell, Gleason, Lewis, Zagorski. Nays: None. Absent: Weber. Member Dwinnell Abstained from the vote as she was not present at the prior meeting. The motion carried. 5.Finance Reports MOTION made by Chairman Cocking to approve in one motion the August & September 2023 List of Claims and Financial Reports as presented. Member Gleason made the motion, seconded by Member Dwinnell. Ayes: Cocking, Wettschreck, Dwinnell, Gleason, Lewis, Zagorski. Nays: None. Absent: Weber. The motion carried. 6.Arena Manager’s Report Mr. Fitch stated that hours came up a little short as Youth Hockey started a week later than last year, but try-outs were just completed and will pick up. 7.Old Business SCR Agreement wasn’t received at the time of the packet submission. Each member and meeting attendee were given a printed copy of the agreement for review at the meeting. STMA Arena Board 12/11/23 1 STMA October 9, 2023 Minutes Page 2 Mr. Fitch reviewed the current blanket agreement with SCR. For the new blanket, we would see an increase of approximately $400 a month, but would include a compressor if one needs to be replaced. Cocking reviewed that we exceeded the coverage by rough numbers of $30,000 last year, that SCR absorbed. Cocking asked how much of that was in compressor work; Fitch stated it was above $17,000. SCR would have absorbed $13,000, if a compressor didn’t need to be replaced. Mr. Nafstad stated that we have been well served by SCR and the blanket agreement is included in the budget. MOTION made by Member Gleason, seconded by Dwinnell to approve the 2023-2024 SCR Blanket Maintenance Agreement in the amount of $34,485.00. Ayes: Cocking, Wettschreck, Dwinnell, Gleason, Lewis, Zagorski. Nays: None. Absent: Weber. The motion carried. Fitch also reported that the black matting will be installed Thursday. If there is a surplus, staff will glue and install on the East end. Staff pulled all of the matting to save on cost. Fitch acknowledged the donation from STMA Youth Hockey. He said there were three requests that he was relaying to the board: Scoreboard on West end of Blue Rink, Sound System for Blue Rink, and heat in the penalty boxes within the Blue Rink. Nafstad said they would reach out to the district. Meghan Esterberg with STMA Youth Hockey stated that STMA is one of the only High School Arena’s who only have one scoreboard. She also acknowledged that the donation was given, not with the intention of specific designation, but the requests were a wish-list. Cocking commented that the Sound System/Acoustics will probably be expensive. Fitch stated he could have a company do an audit for options available. Fitch said he would try and get a detailed proposal. 8.New Business Nafstad stated the advertising agreement is included for board’s information only and no action is required. Nafstad noted questions come up from time to time regarding advertising at the Arena and the agreement pre-dated some of the board members. Nafstad noted with the addition of Hat Trick Hockey and the dryland facility, a few minor revisions to the agreement are needed for the gold sheet. Member Dwinnell asked what type of questions he was receiving. Nafstad’s examples: where can we put ads, how much are we charging, can we add more, scoreboard, bathroom advertising. Dwinnell responded that all of the advertising is run through STMA Youth Hockey and the Arena Board is only specifying where the advertising can be placed. Nafstad added, per the current agreement, the Arena Board receives $20,000 annually from STMA Youth Hockey for the sale of advertising. Cocking was willing to entertain more advertising areas, for either revenue for the School District or the Arena Board. Nafstad said, in general, with the advertising agreement, STMA STMA Arena Board 12/11/23 2 STMA October 9, 2023 Minutes Page 3 Youth Hockey has the exclusive rights to advertising sales, but open to options on locations and agreement pricing. Nafstad stated the agreement was for Five Years (5) with an annual self-renewal in August. We are now past the Five Years (5) and onto the One Year (1) self-renewal. If the board would like to change or terminate, the board would have to give 30-day notice prior to August. 9.Youth Hockey Association Meghan Esterberg stated she had no updates. 10.Announcements and/or Upcoming Meetings November 13 STMA Arena Board, 6 pm 11.Adjournment MOTION made by Member Gleason, seconded by Member Wettschreck to adjourn at 6:25pm. Ayes: Cocking, Wettschreck, Dwinnell, Gleason, Lewis, Zagorski. Nays: None. Absent: Weber. The motion carried. Respectfully submitted, _________________________________ Kristie Moseng, Finance Clerk STMA Arena Board 12/11/23 3 STMA Arena Budget to Actual October 2023 (Cash Basis) STMA Arena 2023 Final Budget October 2023 Actual 2023 Actual YTD 10/31/23 2023 YTD % of Budget Income Ice Rental $711,350.00 $35,505.66 $429,111.73 60.32% Concessions $75,000.00 $1,587.75 $52,649.21 70.20% Room Rental $0.00 $0.00 $445.00 Other Revenues (Advertising/LMC/Ins Claims/ATM) $25,000.00 $0.00 $30,466.91 121.87% Vending $2,000.00 $217.00 $1,847.30 92.37% Open Skate/Hockey, etc. $9,000.00 $725.00 $5,095.00 56.61% Interest $500.00 $0.00 ($188.08) -37.62% Reimbursement $0.00 $0.00 $0.00 0.00% Misc. Revenue $0.00 $0.00 $0.00 0.00% Total Income $822,850.00 $38,035.41 $519,427.07 63.13% Expenses Salaries, Wages, Taxes & Benefits $299,940.88 $21,414.21 $230,993.03 77.01% Supplies (Office, Misc.) $1,000.00 $0.00 $158.68 15.87% Supplies (Concession) $37,700.00 $0.00 $18,609.86 49.36% Fuel, Misc. $500.00 $0.00 $206.74 41.35% Professional Services $27,500.00 $1,211.53 $15,384.53 55.94% Sales Tax $6,880.00 $23.05 $4,887.77 71.04% Telephone $2,000.00 $89.94 $1,262.25 63.11% Electric $179,749.14 $14,859.79 $123,622.34 68.77% Gas $87,381.42 $2,680.01 $48,587.89 55.60% Water $10,000.00 $988.74 $8,919.93 89.20% Refuse $7,500.00 $301.38 $6,837.55 91.17% Insurance $28,446.00 $0.00 $34,124.00 119.96% Education/Training $500.00 $0.00 $0.00 0.00% Building Rental/Admin Fee $14,653.85 $1,221.15 $12,211.50 83.33% Misc. $5,700.00 $0.00 $3,123.75 54.80% Repair Maintenance – Machinery $15,000.00 $3,317.00 $19,648.71 130.99% Repair Maintenance – Building $60,000.00 $940.28 $62,648.58 104.41% Total Operating Expenses $784,451.29 $47,047.08 $591,227.11 75.37% Net Income/Loss $38,398.71 ($9,011.67) ($71,800.04) STMA Arena Board 12/11/23 4 STMA Arena Board Finance Reports October 2023 STMA ARENA CASH BALANCES AND RECEIVABLES October 31, 2023 Cash Balance Operations Est.Cash Balance Operations 1/1/23 216,561$ Add 2022 Revenues Collected 2023 94,025$ Less 2022 payables 49,227$ Add Revenues 519,427$ Less Expenses 591,227$ Est. Cash Balance Operations 10/31/23 189,558$ Accounts Receivable (invoiced) Operations October 31, 2023 - $105,093.71 Team Amount Due 0-30 Days 30-60 days 60-90 days 90 days & Over Hockey Finder 2,469.63$ 2,469.63$ HS Blue Line Club 8,349.14$ 69.14$ 8,280.00$ Lakes Area Training 5,954.94$ 49.31$ 5,905.63$ STMAYHA 88,320.00$ Total 105,093.71$ 2,588.08$ 14,185.63$ -$ -$ Current 0-30 days $2,588.08 2.46% 30-60 days $14,185.63 13.50% 60-90 days $0.00 0.00% over 90 day $0.00 0.00% Cash Balance Dedicated Capital Improvement Fund Arena Owner Dedicated Cap. Imp. Fund Est. Beginning Balance 1/1/23 185,442.13$ MVA Interest Audit (167.22)$ Invoiced St. Michael $15,000 15,000.00$ Invoiced ISD 885 $15,000 15,000.00$ Invoiced City of Albertville $15,000 15,000.00$ Donations Albertville Utility Billing 52.69$ STMAYA Donation 50,000.00$ Becker Arena Flooring Deposit (7,500.00)$ Balance 10/31/23 272,827.60$ STMA Arena Board 12/11/23 5 STMA Arena Board Finance Reports October 2023 STMA Arena Vendor Check Detail Register October 2023 12979 e 10/02/23 MET LIFE LIFE INSURANCE E 810-00000-130 Employer Paid Ins $418.65 OCTOBER 2023 Emp life, Dental, Stdis, Vision 12980 e 10/02/23 MEDICA E 810-00000-130 Employer Paid Ins $1,827.85 OCTOBER 2023 Emp Health Ins 12984 e 10/02/23 BROTHERS FIRE & SECURITY, INC E 810-00000-405 Repair/Maint - Buildings $275.00 W28599 Arena 2023 Annual Alarm Inspection 13030 e 10/05/23 ELAN FINANCIAL SERVICES E 810-00000-300 Professional Srvs $1,148.82 Home Depot - stool,drill,trash bags,brush,flashlight E 810-00000-405 Repair/Maint - Buildings $33.57 Amazon - hand sanitizer 13032 e 10/01/23 SIGNAPAY E 810-00000-300 Professional Srvs $62.71 OCTOBER 2023 Arena cc fees 13034 e 10/10/23 CITY OF ALBERTVILLE E 810-00000-382 Water Utilities $196.38 OCTOBER 2023 Arena Wtr Bill 9/19/23 87-0000310-00-5 E 810-00000-382 Water Utilities $792.36 OCTOBER 2023 Arena Wtr Bill 9/19/23 87-0000315-00-0 13035 e 10/10/23 CITY OF ALBERTVILLE E 810-00000-412 Building Rentals/Admin Fee$1,221.15 OCT 2023 10/23 Arena Admin Fee 13046 e 10/16/23 ACE OF ALBERTVILLE - ARENA E 810-00000-405 Repair/Maint - Buildings $26.98 129146/1 socket adapter,flex paste rubber 13050 e 10/16/23 ARAMARK-ARENA E 810-00000-405 Repair/Maint - Buildings $78.37 2530194331 Arena mops,mats 13054 e 10/16/23 BROTHERS FIRE & SECURITY, INC E 810-00000-405 Repair/Maint - Buildings $338.00 W28647 Arena-2023 Annual Fire Sprinkler Insp. 13072 e 10/16/23 MR CUTTING EDGE LLC E 810-00000-404 Repair/Maint - $99.00 5949 ice scraper blade sharpen 13077 e 10/16/23 PREMIUM WATERS INC E 810-00000-405 Repair/Maint - Buildings $32.96 802827-09-23 Arena water delivery 9/8/23 13078 e 10/16/23 SCR, INC E 810-00000-404 Repair/Maint - $2,461.00 C009473 Monthly Blanket Billing - October 2023 13082 e 10/16/23 WRIGHT-HENNEPIN COOP ELECTRIC E 810-00000-381 Electric Utilities $10.74 35030828968 Arena Elevator Monitoring 13086 e 10/19/23 MN DEPARTMENT OF REVENUE E 810-00000-315 Sales Tax $23.05 OCTOBER 2023 Arena Sales Tax 13113 e 10/31/23 MINNESOTA UI E 810-00000-103 Part-Time Employees $807.11 mnui 3rd qtr 23 42503 10/02/23 STEP SAVER, INC. E 810-00000-405 Repair/Maint - Buildings $79.80 167121 bulk salt-east STMA Arena Board 12/11/23 6 STMA Arena Board Finance Reports October 2023 42513 10/16/23 B & D PLUMBING HEATING & AIR E 810-00000-404 Repair/Maint - $757.00 222577 Arena-inlet pipe leaking for zamboni wtr fill 42515 10/16/23 CENTERPOINT ENERGY E 810-00000-383 Gas Utilities $2,680.01 OCTOBER 2023 5898 Lachman Ave 8/29/23-9/27/23 42516 10/16/23 CHARTER COMMUNICATIONS E 810-00000-321 Telephone $59.95 01315380930 Arena Cable 9/30/23-10/29/23 E 810-00000-321 Telephone $29.99 01317021010 Arena Voice 10/10/23-11/9/23 42528 10/16/23 STEP SAVER, INC. E 810-00000-405 Repair/Maint - Buildings $40.60 167372 bulk salt-east E 810-00000-405 Repair/Maint - Buildings $35.00 167761 bulk salt-east 42531 10/16/23 WASTE MANAGEMENT E 810-00000-384 Refuse/Garbage Disposal $301.38 7840812- Garbage 10/1/23-10/31/23 42532 10/16/23 XCEL ENERGY E 810-00000-381 Electric Utilities $14,849.05 848177237 5898 Lachman Ave 9/7/23-10/8/23 810 STMA ARENA $28,686.48 STMA Arena Board 12/11/23 7 STMA Arena Budget to Actual November 2023 (Cash Basis) STMA Arena 2023 Final Budget November 2023 Actual 2023 Actual YTD 11/30/23 2023 YTD % of Budget Income Ice Rental $711,350.00 $97,758.62 $526,870.35 74.07% Concessions $75,000.00 $15,426.25 $68,075.46 90.77% Room Rental $0.00 $0.00 $445.00 Other Revenues (Advertising/LMC/Ins Claims/ATM) $25,000.00 $0.00 $30,466.91 121.87% Vending $2,000.00 $176.60 $2,023.90 101.20% Open Skate/Hockey, etc. $9,000.00 $355.00 $5,450.00 60.56% Interest $500.00 $0.00 ($188.08) -37.62% Reimbursement $0.00 $0.00 $0.00 0.00% Misc. Revenue $0.00 $0.00 $0.00 0.00% Total Income $822,850.00 $113,716.47 $633,143.54 76.95% Expenses Salaries, Wages, Taxes & Benefits $299,940.88 $25,504.90 $256,497.93 85.52% Supplies (Office, Misc.) $1,000.00 $0.00 $158.68 15.87% Supplies (Concession) $37,700.00 $5,075.93 $23,685.79 62.83% Fuel, Misc. $500.00 $0.00 $206.74 41.35% Professional Services $27,500.00 $132.98 $15,517.51 56.43% Sales Tax $6,880.00 $619.87 $5,507.64 80.05% Telephone $2,000.00 $89.94 $1,352.19 67.61% Electric $179,749.14 $3,939.74 $127,562.08 70.97% Gas $87,381.42 $3,816.08 $52,403.97 59.97% Water $10,000.00 $692.28 $9,612.21 96.12% Refuse $7,500.00 $299.70 $7,137.25 95.16% Insurance $28,446.00 $0.00 $34,124.00 119.96% Education/Training $500.00 $0.00 $0.00 0.00% Building Rental/Admin Fee $14,653.85 $1,221.15 $13,432.65 91.67% Misc. $5,700.00 $0.00 $3,123.75 54.80% Repair Maintenance – Machinery $15,000.00 $1,416.02 $21,064.73 140.43% Repair Maintenance – Building $60,000.00 $10,103.77 $72,752.35 121.25% Total Operating Expenses $784,451.29 $52,912.36 $644,139.47 82.11% STMA Arena Board 12/11/23 8 STMA Arena Board Finance Reports November 2023 STMA ARENA CASH BALANCES AND RECEIVABLES November 30, 2023 Cash Balance Operations Est.Cash Balance Operations 1/1/23 216,561$ Add 2022 Revenues Collected 2023 94,025$ Less 2022 payables 49,227$ Add Revenues 633,144$ Less Expenses 644,139$ Est. Cash Balance Operations 11/30/23 250,363$ Accounts Receivable (invoiced) Operations November 30, 2023 - $22,217.07 Team Amount Due 0-30 Days 30-60 days 60-90 days 90 days & Over Hockey Finder 1,481.78$ 1,481.78$ HS Blue Line Club 8,418.28$ 69.14$ 69.14$ 8,280.00$ ISD #885 1,188.08$ 1,188.08$ MN Lakers 493.93$ 493.93$ NWCRH Girls Varsity Hockey 1,782.50$ 1,782.50$ STMA Boys High School Team 8,852.50$ 8,852.50$ Total 22,217.07$ 13,867.93$ 69.14$ 8,280.00$ -$ Current 0-30 days $13,867.93 62.42% 30-60 days $69.14 0.31% 60-90 days $8,280.00 37.27% over 90 day $0.00 0.00% Cash Balance Dedicated Capital Improvement Fund Arena Owner Dedicated Cap. Imp. Fund Est. Beginning Balance 1/1/23 185,442.13$ MVA Interest Audit (167.22)$ Invoiced St. Michael $15,000 15,000.00$ Invoiced ISD 885 $15,000 15,000.00$ Invoiced City of Albertville $15,000 15,000.00$ Donations Albertville Utility Billing 52.69$ STMAYA Donation 50,000.00$ Becker Arena Flooring Deposit (7,500.00)$ Becker Arena Flooring Final Payment (7,000.00)$ Balance 11/30/23 265,827.60$ STMA Arena Board 12/11/23 9 STMA Arena Board Finance Reports November 2023 STMA Arena Vendor Check Detail Register November 2023 13100 e 11/01/23 MEDICA E 810-00000-130 Employer Paid Ins $1,827.85 NOVEMBER Emp Health Ins 13101 e 11/01/23 MET LIFE LIFE INSURANCE E 810-00000-130 Employer Paid Ins $418.65 NOVEMBER Emp Life, Dental, Stdis, Vision 13123 e 11/06/23 BECKER ARENA PRODUCTS, INC E 811-00000-520 Buildings and Structures $7,000.00 610744 Final Payment / Rubber Floor Matting 13128 e 11/06/23 CINTAS FIRST AID & SAFETY E 810-00000-405 Repair/Maint - Buildings $201.63 5180099136 Arena First Aid Replenishment 13137 e 11/06/23 GREAT LAKES COCA COLA DISTRIBUTION E 810-00000-254 Soft Drinks/Mix For Resale $516.46 38272984004 Arena Concessions 13148 e 11/06/23 SCR, INC E 810-00000-405 Repair/Maint - Buildings $2,873.75 C009627 Monthly Blanket Billing - Nov 2023 E 810-00000-405 Repair/Maint - Buildings $2,352.93 W92374 repairs found during pm E 810-00000-405 Repair/Maint - Buildings ($908.80) W92374 credit per Mark Fitch 13152 e 11/06/23 WATSON COMPANY, INC E 810-00000-252 Food/Concessions For $1,330.20 137849 Arena Concessions 13156 e 11/06/23 ELAN FINANCIAL SERVICES E 810-00000-404 Repair/Maint - $442.86 Home Depot hex bit socket set,adapter set 13157 e 11/01/23 SIGNAPAY E 810-00000-300 Professional Srvs $132.98 NOVEMBER Arena cc fees 13159 e 11/08/23 CARD SERVICES E 810-00000-252 Food/Concessions For $10.76 NOVEMBER Arena Concessions 13162 e 11/13/23 CITY OF ALBERTVILLE E 810-00000-412 Building Rentals/Admin Fee$1,221.15 NOVEMBER 11/23 Admin Fee 13173 e 11/08/23 CITY OF ALBERTVILLE E 810-00000-382 Water Utilities $196.38 NOV 23 Wtr Bill 10/17/23 87-00000310-00-5 E 810-00000-382 Water Utilities $495.90 NOV 23 Wtr Bill 10/17/23 87-00000315-00-0 13175 e 11/20/23 ACE OF ALBERTVILLE - ARENA E 810-00000-405 Repair/Maint - Buildings $6.99 129516/1 ant raid E 810-00000-405 Repair/Maint - Buildings $34.77 129855/1 batteries,pine sol,bit security 13178 e 11/20/23 ARAMARK-ARENA E 810-00000-405 Repair/Maint - Buildings $78.37 2530204677 mops, mats 13189 e 11/20/23 GREAT LAKES COCA COLA DISTRIBUTION E 810-00000-254 Soft Drinks/Mix For Resale $789.46 38471395025 Arena concessions 13199 e 11/20/23 PREMIUM WATERS INC E 810-00000-405 Repair/Maint - Buildings $23.97 802827-10-23 water delivery 13201 e 11/20/23 WATSON COMPANY, INC E 810-00000-252 Food/Concessions For $1,600.72 138005 Arena concessions E 810-00000-252 Food/Concessions For $828.33 138131 Arena concessions STMA Arena Board 12/11/23 10 STMA Arena Board Finance Reports November 2023 13205 e 11/20/23 WRIGHT-HENNEPIN COOP ELECTRIC E 810-00000-381 Electric Utilities $10.74 35030900891 Elevator Monitoring-5898 Lachman Ave 13207 e 11/16/23 MN DEPARTMENT OF REVENUE E 810-00000-315 Sales Tax $619.87 NOVEMBER Arena Sales Tax 13212 e 11/22/23 HIGH PERFORMANCE COATINGS, INC E 810-00000-405 Repair/Maint - Buildings $2,620.36 3674 paint lower rinkside, 5 doors & blueblood stripe 42536 11/06/23 CHARTER COMMUNICATIONS E 810-00000-321 Telephone $59.95 01315381030 Arena Cable 10/30/23-11/29/23 42543 11/06/23 HILLYARD, INC. E 810-00000-404 Repair/Maint - $693.55 605288404 paper towels,sprayer,liners,toilet paper E 810-00000-404 Repair/Maint - $43.32 605294379 take down green apple E 810-00000-404 Repair/Maint - $95.68 700564781 drain hose w/cap old style T20 tank 42544 11/06/23 JURRENS OUTDOOR SERVICES LLC E 810-00000-405 Repair/Maint - Buildings $204.00 INV-2414 Arena mowing 9/6/23, 9/13/23, 9/20/23 42550 11/06/23 NAPA AUTO PARTS E 810-00000-404 Repair/Maint - $140.61 369183 battery 42559 11/06/23 XCEL ENERGY E 810-00000-381 Electric Utilities $3,929.00 850100200 5898 Lachman Ave 10/8/23-10/19/23 42562 11/08/23 WASTE MANAGEMENT E 810-00000-384 Refuse/Garbage Disposal $299.70 7851807- Garbage 5898 Lachman 11/1/23-11/30/23 42566 11/20/23 BUREARU OF CRIMINAL APPREHENSION E 810-00000-300 Professional Srvs $15.00 Background Check-Steven Peterson E 810-00000-300 Professional Srvs $15.00 Child Protection Background Check-SP E 810-00000-300 Professional Srvs $15.00 Background Check-Francisco Fernandez E 810-00000-300 Professional Srvs $15.00 Child Protection Background Check-FF 42568 11/20/23 CENTERPOINT ENERGY E 810-00000-383 Gas Utilities $3,816.08NOVEMBER 5898 Lachman Avenue 9/28/23-10/26/23 42570 11/20/23 CHARTER COMMUNICATIONS E 810-00000-321 Telephone $29.99 01317021110 Arena Voice 11/10/23-12/09/23 42577 11/20/23 MN DEPT OF LABOR & INDUSTRY E 810-00000-405 Repair/Maint - Buildings $100.00 ALR0154569X elv-1048728 Elevator Annual Op 42580 11/20/23 STEP SAVER, INC. E 810-00000-405 Repair/Maint - Buildings $65.80 168451 bulk salt-East 42581 11/20/23 VETSCH PLUMBING SERVICES, INC. E 810-00000-405 Repair/Maint - Buildings $2,450.00 019044 3 Kohler elongated toilets 810 STMA ARENA $29,713.96 811 Arena Dedicated Cap Imp Fund $7,000.00 STMA Arena Board 12/11/23 11 MANAGER’S GENERAL UPDATE Date: December 11th, 2023 To: STMA Arena Board From: Grant Fitch, STMA Arena Manager ARENA MONTHLY RENTAL HOURS – NOVEMBER User Hours Sold STMAYHA 410 hours Actual (350) 60 hours Resurface times AAA 0 hours HS 56.50 hours Adult Hockey 6 hours Public Skating/OH 8.50 hours Private rentals 11 hours __________________________________________________________________ Total Hours 492 Actual (432) November Budget Projection 430 December Projected 450 **Billed Hours for November 2023 423.50 **Public Skating/OH ($5-$10/Head) 8.50 Operations: Few minor roof leaks on Blue Rink. I have discussed with Jason Bichler and areas are getting checked out by Horizon Roofing. Also replaced 3 toilets Gold rink lowest bid $2425. Staffing: We have hired two new part-time employees, pending background checks. Elevator Repair: The elevator had a ruptured valve, which has since been fixed. Astro-Rink Low-e Ceilings: On the Gold Rink we have always had issues with condensation dripping on the Ice on hot humid days. Low-e ceilings has come a long way since the old style and is a lot cheaper than replacing the roof. The new product is puncture resistant, improves acoustics and most importantly saves energy (Ceiling radiation accounts for about 28% of the load put on the compressor system). This product will take care of the dripping and greatly reduce the load, eliminating up to 95% of radiant heat transfer from the ceiling to the Ice surface and the wasted man hours chipping the stalagmites (Bumps). Cost can be paid back with energy savings over about 3 years, also looking into rebates from Xcel Energy. I will bring quotes to the December meeting Adding Heat to Announcers Score-Box Area (Blue Rink): Cost $1330. Staff is looking for direction from the Board. Black Rubber Matting (Blue Rink): Installed October 12th 2023 and finished November 3rd 2023 STMA High School Boys: Official start to the STMA Boys High-School season is Monday November 13th 2023 STMA Arena Usage Statistics: Attached are the Blue and Gold Rink hours for November 1st to November 30th, 2023. Times are broken down by event type STMA Arena Board 12/11/23 12 Usage Statistics - Account 11/1/2023 to 11/30/2023 No Time restrictions All Days of the Week Selected Facilites Account Type/Account Hours % Hours Fee Other Tax Total % Total Adult Hockey 6.00 2.446 %$1,380.00 $0.00 $101.76 $1,481.76 2.994 % Hockey Finder (HF)6.00 2.446 %$1,380.00 $0.00 $101.76 $1,481.76 2.994 % High School Hockey 32.75 13.354 %$7,932.50 $0.00 $0.00 $7,932.50 16.026 % NWCRH Girls JV/Varsity Hockey 4.25 1.733 %$977.50 $0.00 $0.00 $977.50 1.975 % STMAHS JV/Varsity Boys 28.50 11.621 %$6,955.00 $0.00 $0.00 $6,955.00 14.051 % High School Practice 10.00 4.077 %$2,300.00 $0.00 $0.00 $2,300.00 4.647 % HS Blue Line Club (BLC)10.00 4.077 %$2,300.00 $0.00 $0.00 $2,300.00 4.647 % Private Rental 6.00 2.446 %$1,359.55 $0.00 $83.29 $1,442.84 2.915 % Private Rental - Non-Tax 1.00 0.408 %$230.00 $0.00 $0.00 $230.00 0.465 % Thirsty Thursday 1.00 0.408 %$209.55 $0.00 $15.45 $225.00 0.455 % Wyatt Thole Training 4.00 1.631 %$920.00 $0.00 $67.84 $987.84 1.996 % Public Sessions 8.50 3.466 %$0.00 $0.00 $0.00 $0.00 0.000 % Open Skate 8.50 3.466 %$0.00 $0.00 $0.00 $0.00 0.000 % Youth Hockey 182.00 74.210 %$36,340.00 $0.00 $0.00 $36,340.00 73.418 % STMAYHA 182.00 74.210 %$36,340.00 $0.00 $0.00 $36,340.00 73.418 % 245.25 $49,312.05 $0.00 $185.05 $49,497.10 Generated By FinnlySport on 12/4/2023 5:22 PM Blue Rink STMA Arena Board 12/11/23 13 Usage Statistics - Account 11/1/2023 to 11/30/2023 No Time restrictions All Days of the Week Selected Facilites Account Type/Account Hours % Hours Fee Other Tax Total % Total High School Hockey 11.75 4.762 %$2,702.50 $0.00 $0.00 $2,702.50 5.573 % NWCRH Girls JV/Varsity Hockey 3.50 1.418 %$805.00 $0.00 $0.00 $805.00 1.660 % STMAHS JV/Varsity Boys 8.25 3.343 %$1,897.50 $0.00 $0.00 $1,897.50 3.913 % High School Practice 2.00 0.811 %$460.00 $0.00 $0.00 $460.00 0.949 % HS Blue Line Club (BLC)2.00 0.811 %$460.00 $0.00 $0.00 $460.00 0.949 % Private Rental 5.00 2.026 %$1,088.65 $0.00 $80.27 $1,168.92 2.411 % Minnesota Lakers 2.00 0.811 %$460.00 $0.00 $33.92 $493.92 1.019 % Thirsty Thursday 3.00 1.216 %$628.65 $0.00 $46.35 $675.00 1.392 % Youth Hockey 228.00 92.401 %$44,160.00 $0.00 $0.00 $44,160.00 91.068 % STMAYHA 228.00 92.401 %$44,160.00 $0.00 $0.00 $44,160.00 91.068 % 246.75 $48,411.15 $0.00 $80.27 $48,491.42 Generated By FinnlySport on 12/4/2023 5:25 PM Gold Rink STMA Arena Board 12/11/23 14 Tort Liability Insurance Renewal Date: November 28, 2023 To: STMA Arena Board From: Tina Lannes, Finance Director Attached is the waiver form for review. It is recommended the Arena Board consider the following motion: Motion to waive the monetary limits on tort liability to the extent of the limits of the liability coverage obtained from LMCIT. The STMA Arena Board has in past years waived our monetary limits on tort liability and purchased additional coverage up to the $2,000,000 per occurrence and in aggregate. The League of Minnesota Cities Insurance Trust (LMCIT) requires and the SECTION I: LIABILITY COVERAGE WAIVER FORM states that members obtaining liability coverage from the League of Minnesota Cities Insurance Trust must decide whether or not to waive the statutory tort limits to the extent of the coverage purchased. This decision must be made by the governing board. Entities purchasing coverage must complete and return this form to LMCIT before the effective date of the coverage. Upon submission of this "signed and dated" Waiver Form, the LMCIT will issue an Extension of Coverage Binder effective with a 03/10/24 effective date. It usually takes more than thirty (30) days for the LMCIT to process a renewal application. The Extension of Coverage Binder assures the coverage beyond the 03/10/24 renewal date. STMA Arena Board’s Insurance Agent continues to recommend waiving the monetary limits on tort liability for the Arena. STMA Arena Board 12/11/23 15 League of Minnesota Cities 3/2/2023 Liability Coverage Waiver Form Page 1 LIABILITY COVERAGE WAIVER FORM Members who obtain liability coverage from LMCIT must decide whether to waive the statutory tort liability limits to the extent of the coverage purchased. The decision to waive or not waive the statutory tort limits must be made annually by the member’s governing body, in consultation with its attorney if necessary. The decision has the following effects: •If the member does not waive the statutory tort limits, an individual claimant could recover no more than $500,000 on any claim to which the statutory tort limits apply. The total all claimants could recover for a single occurrence to which the statutory tort limits apply would be limited to $1,500,000. These statutory tort limits would apply regardless of whether the member purchases the optional LMCIT excess liability coverage. •If the member waives the statutory tort limits and does not purchase excess liability coverage, a single claimant could recover up to $2,000,000 for a single occurrence (under the waive option, the tort cap liability limits are only waived to the extent of the member’s liability coverage limits, and the LMCIT per occurrence limit is $2,000,000). The total all claimants could recover for a single occurrence to which the statutory tort limits apply would also be limited to $2,000,000, regardless of the number of claimants. •If the member waives the statutory tort limits and purchases excess liability coverage, a single claimant could potentially recover an amount up to the limit of the coverage purchased. The total all claimants could recover for a single occurrence to which the statutory tort limits apply would also be limited to the amount of coverage purchased, regardless of the number of claimants. Claims to which the statutory municipal tort limits do not apply are not affected by this decision. LMCIT Member Name: __________________________________________________________________________ ______________________________________________________________________________________________ Check one: ☐The member DOES NOT WAIVE the monetary limits on municipal tort liability established by Minn. Stat. § 466.04. ☐The member WAIVES the monetary limits on municipal tort liability established by Minn. Stat. § 466.04, to the extent of the limits of the liability coverage obtained from LMCIT. Date of member’s governing body meeting:___________________________________________________________ Signature: _____________________________________________________________________________________ Position: _______________________________________________________________________________________ Members who obtain liability coverage through the League of Minnesota Cities Insurance Trust (LMCIT) must complete and return this form to LMCIT before their effective date of coverage. Email completed form to your city’s underwriter, to pstech@lmc.org, or fax to 651.281.1298. STMA Arena Board 12/11/23 16 SCOREBOARD PURCHASE-BLUE RINK Date: December 11, 2023 To: STMA Arena Board From: Adam Nafstad, City Administrator For the Arena Board’s consideration, attached is a quote for a scoreboard that would be mounted on the west wall of the Blue Rink. A second scoreboard in the Blue Rink is desired by both the youth and high school programs, and can be paid for with STMA Youth Hockey’s 2023 donation. The STMA AD is in favor of the purchase. STMA Arena Board 12/11/23 17 STMA Arena Board 12/11/23 18 WWW.DAKTRONICS.COM E-MAIL: SALES@DAKTRONICS.COM 201 Daktronics Drive, PO Box 5128, Brookings, SD 57006 Phone: 1-800-325-8766 or 605-692-0200 Fax: 605-697-4746 DD2541494 031722 Page 1 of 4 GUESTHOME GUESTHOME PLYR PERIOD SHOTS ON GOAL PENALTY PLYR PENALTY PLYR PERIOD SHOTS ON GOAL PENALTY PLYR PENALTY This indoor single-sided LED hockey scoreboard displays period time to 99:59, HOME and GUEST scores to 99, PERIOD to nine and SHOTS ON GOAL to 99 along with PLYR (player number) to 99 and PENALTY time to 9:59 for up to two players on each team. When period time is less than one minute, the scoreboard displays time to 1/10 of a second. CAPTION OPTIONS POWER (120 VAC)*UNCRATED WEIGHT DIMENSIONS VINYL ONLY (STANDARD)200 Watts, 1.7 Amps 185 lb (84 kg) 5'-0" H x 10'-0" W x 6" D (1.52 m x 3.05 m x 152 mm)VINYL & TNMCS 260 Watts, 2.2 Amps 200 lb (91 kg) *Models with 240 VAC power at half the indicated amperage are also offered (International Use Only). Optional 8x48 Team Name Message Centers (TNMCs) DISPLAY COLOR Choose a color from the Daktronics standard paint book (see SL-02730). CONSTRUCTION Durable, lightweight aluminum Tuff Sport® cabinet withstands high-velocity impact from air-filled sports balls without the need for protective screens. PRODUCT SAFETY APPROVAL ETL-listed, tested to CSA standards, and CE-labeled for indoor use only OPERATING TEMPERATURES • Display: -22° to 122° Fahrenheit (-30° to 50° Celsius) • Console: 32° to 130° Fahrenheit (0° to 54° Celsius) DIGITS & INDICATORS • Clock and score digits are 10" (254 mm) high. All other digits are 7" (178 mm) high. Optional penalty indicators are 3" (76 mm) high. • Scoreboard features PanaView® LED digit technology. • Scoreboard comes with choice of LED colors: >Red/Amber LEDs: clock digits, PERIOD digit, PLYR digits, SHOTS ON GOAL digits and optional TNMCs are amber. Score digits, PENALTY digits and optional penalty indicators are red. >White LEDs: all digits, indicators and optional TNMCs are white. CAPTIONS & STRIPING • HOME and GUEST captions are 6" (152 mm) high. All other captions are 4" (102 mm) high. Optional TNMCs are 6" (152 mm) high. • Standard captions and border striping are white vinyl. Choose another vinyl color at no additional cost (see DD2101644). Optional Penalty Indicators DAKTRONICS H-2104 PRODUCT SPECIFICATIONS All White LED Digits TIGERS TIGERS TIGERS JACOBSON Optional Custom Vinyl Team Name Or TIGERS Optional Logo/ Sponsor Panel STMA Arena Board 12/11/23 19 WWW.DAKTRONICS.COM E-MAIL: SALES@DAKTRONICS.COM All Sport®, PanaView®, and Tuff Sport® are trademarks of Daktronics, Inc. DD2541494 031722 Page 2 of 4 Copyright © 2013-2022 Daktronics, Inc. CONTROL CONSOLES CONTROL OPTIONS All Sport® 5000 (see SL-03991) Wireless: 2.4 GHz spread spectrum radio features 64 non-interfering channels and 8 broadcast groups (see SL-04370). This is a popular upgrade. Wired: One-pair shielded cable of 22 AWG minimum is required. A cover plate with mounted connector and standard 2" x 4" x 2" (51 mm x 102 mm x 51 mm) outlet box is provided. Connector mates with signal cable from control console. DAKTRONICS H-2104 PRODUCT SPECIFICATIONS HORN A vibrating horn, mounted behind the scoreboard face, sounds automati cally when period clock counts down to zero or manually as controlled by the operator. PENALTY CLOCKS The console can store player numbers and penalty time for up to six players per team. Only two clocks per team count down at one time. The expired time is automatically deleted when counting for the next player begins. SEGMENT TIMER MODE The segment timer mode is ideal for keeping practices on schedule. The horn at the end of a segment allows coaches and athletes to focus on the practice and to listen for the horn when it is time to change drills (see SL-04004). TIME OF DAY MODE This scoreboard features a Time of Day (TOD) mode that allows it to act as a clock when the control console is unplugged or off. Refer to the scoreboard installation manual for instructions on how to enable the Time of Day mode. GENERAL INFORMATION Scoreboard provides scoring capabilities for two teams. 100% solid state electronics are housed in an all aluminum cabinet. Scoreboard arrives at the site fully assembled. Mounting hardware not included. Specifications and pricing are subject to change without notice. FAN FAVORITE OPTIONS These are the most commonly requested enhancements: • Custom vinyl team name caption in place of HOME *or* Two Digital Team Name Message Centers (TNMCs) in place of HOME and GUEST captions (see SL-04342) • One 12" tall x 36" wide (305 mm x 914 mm) logo/ sponsor area. Copy is applied to a center ad panel. • Penalty indicators OTHER ACCESSORIES & UPGRADES The options below are available for additional customization: • Basketball scoring (extra "ones" digits and caption panels) • Volleyball captions on changeable panels • Different sounding 12 VDC horn in place of buzzer • Protective screen (see SL-02551) • Suspension installation kit *or* corner mounting kit COMPLETE YOUR SYSTEM Contact Daktronics about adding any of this equipment to create a unique scoring and display system: • Backlit advertising/ID panels (see SL-03664) • Non-backlit advertising/ID panels (see SL-03917) • Decorative accents • Goal lights (see SL-04932 or SL-04933) • Sportsound® Indoor Audio • Video displays • Live web streaming of scores and stats FOR ADDITIONAL INFORMATION • Mechanical Specifications: DWG-1136283 (attached) • Component Locations: DWG-1136238 (attached) • Architectural Specifications: See SL-05128 • Installation Manual: See DD2481645 • Service Manual: See DD2481648 ALTERNATE SCORING MODES Volleyball Mode – Optional captions shown Basketball Mode – Optional captions & digits shown* *Additional "ones" digits for scoring 100+ points at extra cost. GUESTHOME GUESTHOME PLYR PERIOD SETS WON PENALTY PLYR PENALTY PLYR PERIOD SETS WON PENALTY PLYR PENALTY GUESTHOME GUESTHOME PLYR PERIOD TEAM FOULS FLS PTS FLS PTSPLYR PLYR PERIOD TEAM FOULS FLS PTS FLS PTSPLYR STMA Arena Board 12/11/23 20 NOTES: H-2104 296 LBS (134 KG) 185 LBS (84 KG) WEIGHTS MOUNTING WEIGHTSHIPPING WEIGHT DETAIL: A (SCALE 1=10) WALL WALL ANCHOR WASHER NUT 1" X 1/2" OBROUND HOLE SEE DETAIL A WALL MOUNTING DETAIL 1. USE APPROPRIATE WALL ANCHORS FOR TYPE OF WALL. (NOT PROVIDED BY DAKTRONICS) 2. LIFT EYE IS FOR TEMPORARY USE WHILE LIFTING SCOREBOARD DURING INSTALLATION. DO NOT USE LIFT EYE FOR PERMANENT SUSPENSION. REFER TO DWG-1130959. 1/2" LIFT EYE SIDE VIEW (NOTE 2) (NOTE 1) THE CONCEPTS EXPRESSED AND DETAILS SHOWN ON THIS DRAWING ARE CONFIDENTIAL AND PROPRIETARY. DO NOT REPRODUCE BY ANY MEANS WITHOUT THE EXPRESSED WRITTEN CONSENT OF DAKTRONICS, INC. COPYRIGHT 2013 DAKTRONICS, INC. DAKTRONICS, INC. AV 5'-0" [1524mm] 10'-0" [3048mm] 0'-1 3/8" [36mm] 0'-6 1/8" [156mm] INVERETED CHANNEL DEPTH TOP VIEW FRONT VIEW REAR VIEW 0'-0 3/4" [19mm] 0'-0 3/4" [19mm]0'-6" [152mm]0'-6" [152mm] ∅ 0.4375" HOLE @4 FOR OPTIONAL CORNER MOUNTING(REFER TO DWG-150831) 1" X 1/2" OBROUND HOLE @4 DRAWN:DATE: SHEET JOB NO:REV INDOOR SCOREBOARDS MECHANICAL SPEC; H-2104 KSCHNABEL 9 MAY 13 P1749 E 10 A 1 = 40 KSCHNABEL 113628300STMA Arena Board 12/11/23 21 H-2104 & H-2105 FACE OPTIONAL PENALTY INDICATORS 7 10" DIGIT DESIGNATION = IN RELATION TO DRIVER = DIGIT SIZE = SEGMENT DESIGNATION NOTES: DETAIL: A SCALE 1=10 SIGNAL IN (J31) POWER IN (P41) SIGNAL OUT (J32) POWER OUT (J41) (H-2105 120V ONLY) INTERNAL BUZZER HORN SEE DETAIL A FOR MORE OPTIONS OPTIONAL TNMC 8X48-6" OPTIONAL RADIO TOP VIEW FRONT VIEW SIDE VIEW PRIMARY DRIVER (A1) SECONDARY DRIVER (A3)SECONDARY DRIVER (A2) A2 6 A2 7 A2 8 A2 9 A2 10 A2 1 7" A2 2 A2 3 A2 4 A2 5 A3 1 A3 2 A3 3 A3 4 A3 5 A3 6 A3 7 A3 8 A3 9 A3 10 7" 7" 7" 7" 7" 7" 7" 7" 7" 7" 7" 7" 7" 7" 7" 7" 7" 7" 7" A2 11 7" A2 12 7" A3 11 7" A3 12 7" A1 5 10" A1 6 10" A1 7 10" A1 8 10" A1 1 10" A1 2 10" A1 3 10" A1 4 10" A1 16 7" A1 9E A1 9F A1 4H A1 3H THE CONCEPTS EXPRESSED AND DETAILS SHOWN ON THIS DRAWING ARE CONFIDENTIAL AND PROPRIETARY. DO NOT REPRODUCE BY ANY MEANS WITHOUT THE EXPRESSED WRITTEN CONSENT OF DAKTRONICS, INC. COPYRIGHT 2013 DAKTRONICS, INC.DO NOT SCALE DRAWING DAKTRONICS, INC. BROOKINGS, SD 57006 AV DATE:REV BY: 01 03 MAR 15 KDB PER EC-17119, REMOVED DRIVER DETAILS,ADDED PRIMARY, 120 V SPECIFICATIONS TYPE SCALE: PROJ: TITLE: DESIGN:DRAWN:DATE: FUNCSHEET SIZEJOB NO:REV INDOOR SCOREBOARDS COMPONENT LOCATION; H-2104/2105 KSCHNABEL 9 MAY 13 P1749 E 10 A 1 = 20 KSCHNABEL 113623802 A1 = DRIVER NUMBER A1 A2 A3 DATE:REV BY: 02 28 MAY 19 AGM PER CN-80249: REPLACED LL-2525 LABELS WITHLL-4172151 LABELS. STMA Arena Board 12/11/23 22