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2023-11-06 City Council Minutes ALBERTVILLE CITY COUNCIL REGULAR MEETING MINUTES November 6, 2023 – 7 pm Council Chambers Albertville City Hall 1. Call to Order Mayor Hendrickson called the meeting to order at 7:01 pm. 2. Pledge of Allegiance – Roll Call Present: Mayor Hendrickson, Councilmembers Cocking, Hayden, Olson and Zagorski. Staff Present: City Administrator Nafstad, City Planner Brixius, City Attorney Couri, Finance Director Lannes and City Clerk Luedke. 3. Recognitions – Presentations – Introductions – None 4. Public Forum – None 5. Amendments to the Agenda MOTION made by Councilmember Hayden, seconded by Councilmember Zagorski to approve the November 6, 2023, agenda as submitted. Ayes: Cocking, Hayden, Hendrickson, Olson and Zagorski. Nays: None. The motion carried. 6. Consent Agenda All items under the Consent Agenda are considered to be routine by the City staff and will be enacted by one motion. In the event an item is pulled, it will be discussed in the order it is listed on the Consent Agenda following the approval of the remaining Consent items. Items pulled will be approved by a separate motion. A. Approve the October 16, 2023, City Council minutes as presented. B. Authorize the Monday, November 6, 2023, payment of claims as presented, except bills specifically pulled which are passed by separate motion. The claims listing has been provided to City Council as a separate document and is available for public view at City Hall upon request. C. Approve a THC License application for Sacred Leaf MN at 5600 LaCentre Avenue NE, Suite 107 through December 31, 2023. D. Approve Payment Application No. 7 to Gridor Construction in the amount of $1,280,998 for Wastewater System Improvements. MOTION made by Councilmember Cocking, seconded by Councilmember Zagorski to approve the November 6, 2023, Consent Agenda as submitted. Ayes: Cocking, Hayden, Hendrickson, Olson and Zagorski. Nays: None. The motion carried. 7. Public Hearing – None 8. Wright County Sheriff’s Office – Updates, reports, etc. The Wright County Sheriff’s deputy who was present reviewed the incidents that had happened in the City of Albertville within the past few weeks. City Council Meeting Minutes Page 2 Regular Meeting of November 6, 2023 A. Wright County Law Enforcement Contract – Tabled from the October 2 City Council meeting City Administrator Nafstad presented the staff report which included background information on the contract. He answered questions from Council and said the 2024 budget does included the contract increase. There was Council discussion regarding 2024 Law Enforcement Contract and the contracted enforcement hours. The Council instructed staff to address the contract increase story in an upcoming newsletter. MOTION made by Councilmember Olson, seconded by Councilmember Hayden to approve the Law Enforcement Services Contract with the Wright County Sheriff’s Office for the 2024 calendar year. Ayes: Cocking, Hayden, Hendrickson, Olson and Zagorski. Nays: None. The motion carried. 9. Department Business A. City Council 1. Committee Updates (STMA Ice Arena, Planning, JPWB, Parks, Fire Board, FYCC, etc.) Councilmember Zagorski provided an update from the Joint Power Water Board meeting which included a discussion on water tower antenna leases. He said rates would be discussed at the November meeting and added December meeting has been cancelled due to the holidays. 2. Appointment of New Parks Committee Member City Clerk Luedke presented the staff reports which included background information on the Parks Committee vacancy. She said the Parks Commission members interviewed two candidates and recommended the appointment of Alanna Lau. City Administrator Nafstad answered questions from Council and provided additional information on the applicants. City Attorney Couri answered questions from Council regarding the application process used by the Parks Committee compared to the Planning Commission. He said the difference between the Planning Commission and Parks Committee is the City has a statutory requirement to have a Planning Commission. He reported the Planning Commission typically conducts the public hearings and makes recommendations to the Council that along with their discussion become part of the City’s records. Attorney Couri said the City does not have a statutory requirement for a Parks Committee. MOTION made by Councilmember Cocking, seconded by Councilmember Zagorski to adopt Resolution No. 2023-38 appointing a new Parks Committee Member. Ayes: Cocking, Hayden, Hendrickson, Olson and Zagorski. Nays: None. The motion carried. B. Building – None C. City Clerk – None D. Finance City Council Meeting Minutes Page 3 Regular Meeting of November 6, 2023 1. 2024 Budget Review Discussion City Administrator Nafstad introduced the item and reported at the time the preliminary budget was approved the City did not have 2024 market values. He said City staff now has property value updates from the County and can apply them to the proposed levy increase. He answered questions from Council. Finance Director Lannes said no action was needed at this time. She said the City’s tax capacity had been adjusted since the September meeting and she provided data on the tax rates and the property value increases. Director Lannes said the property increases which would have an impact the tax payer’s property tax amounts and she provided examples of Albertville homes. She answered questions from Council and said the Truth in Taxation notices would be sent out to residents in mid-November. There was Council discussion regarding the preliminary 2024 budget, the proposed tax levy amount and planning for future City Capital needs. They discussed the final levy approval was scheduled for the December 4, 2023, Council meeting in which the levy amount could be adjusted. There was considerable discussion on the new Wright County Sheriff’s contract and its impact on the levy. Councilmember Cocking said he would not be in attendance at the meeting but added he would be supportive of the Council’s decision. E. Fire 1. Fire Department Update – This item was moved to the next Council Meeting F. Planning and Zoning 1. Long Haul Trucking – Industrial Development Applications City Planner Brixius presented the staff report which included background information on the applications. He said the Planning Commission held a public hearing on the October 10 and recommended approval of applications with the conditions outlined in the resolution. Planner Brixius answered questions from the Council. City Attorney Couri said charges would be due when the applicant accessed the sewer and trunk which normally would be included in the development agreement. He said a development agreement was not required for this development therefore, he recommended a condition be added to the resolution stating the applicant must pay the trunk access charges before connecting to sewer and water. City Administrator Nafstad said the property is located in a special trunk district and the City code does require the access charges be paid with the building application approval but added it would good to include it in the resolution also. He provided details on the special trunk district that the property was located in. Mr. Jason Michels, of Long Haul Trucking, was present and answered questions from Council regarding the applications and the present location of their company. The was Council discussion regarding Long Haul applications and they directed City staff to amend the resolution as recommended by the City Attorney. City Council Meeting Minutes Page 4 Regular Meeting of November 6, 2023 MOTION made by Councilmember Cocking, seconded by Councilmember Zagorski to adopt Resolution No. 2023-39 addressing the following development applications for Long Haul Trucking to allow for the construction of a 58,100 square foot industrial building in the City of Albertville as amended. 1. Site and Building plan review 2. Conditional use permit for outdoor storage 3.Conditional use permit for accessory retail sales. Ayes: Cocking, Hayden, Hendrickson, Olson and Zagorski. Nays: None. The motion carried. G.Public Works/Engineering – None H.Legal – None I.Administration 1. 2023 Local Road Improvement Program City Administrator Nafstad presented the staff report which information on the grant request funding for the upcoming proposed Main Avenue NE Improvement project. MOTION made by Councilmember Hayden, seconded by Councilmember Zagorski to adopt Resolution No. 2023-40 authorizing the pursuit of 2023 Local Road Improvement program funding for the Main Avenue NE Improvement project. Ayes: Cocking, Hayden, Hendrickson, Olson and Zagorski. Nays: None. The motion carried. 2.Municipal Consent for I-94 Gap Project City Administrator Nafstad presented the staff report and said as part of the I-94 Gap project the City was required set a public hearing for reviewal of the final layout and exhibits. Nafstad reviewed the history of the interchange improvements and items that MnDOT has not followed through with. Nafstad discussed the status of the county road 19 right turn lane at the eastbound 94 ramp and also discussed the westbound c-d road over 19 that is not included in the current project. Nafstad said it would be best if these components were included in the project as they will be difficult and costly to discuss at a later time, and is concerned Albertville will left to deal with the uncompleted items when the Gap project is complete. City Attorney Couri answered questions from Council regarding the City providing municipal consent and the public hearing requirements. He proposed the Council draft an agreement with MnDOT to make clear the issues required to complete the project. There was Council discussion regarding the 2012 I-94 project, the 2021 St. Michael to Albertville project, the approval process for municipal consent for the Gap project, issues with the current I-94 project and the public hearing requirements. The Council consensus was to call a Special Council meeting for December 11, 2023, to meet the public hearing requirements per MnDOT letter and cancel the December 18, 2023 Council meeting. The Council directed City staff to draft an agreement for MnDOT to complete the project as agreed upon. MOTION made by Councilmember Cocking, seconded by Councilmember Hayden to schedule a Special City Council meeting at 7 pm for December 11, 2023, which would include a Public Hearing for the I-94 Gap Project and to cancel the regularly scheduled December 18, 2023, Council meeting. Ayes: Cocking, Hayden, Hendrickson, Olson and Zagorski. Nays: None. The motion carried. City Council Meeting Minutes Page 5 Regular Meeting of November 6, 2023 3. City Administrator’s Update City Administrator Nafstad reviewed the City Administrator’s Update which included information on the construction of Karmen Ave NE and the Waste Water Treatment Facility improvement project. City Attorney Couri answered questions from Council regarding the code enforcement issues on the Potter’s property. Announcements and/or Upcoming Meetings November 9 City Offices closed in observance of Veterans Day November 13 STMA Arena Board, 6 pm November 14 Planning Commission, 7 pm November 20 City Council, 7 pm November 23 City Offices Closed in observance of Thanksgiving November 27 Joint Powers Water Board, 6 pm Parks Committee, 7 pm 10.Adjournment MOTION made by Councilmember Cocking, second by Councilmember Hayden to adjourn the meeting at 8:52 pm. Ayes: Cocking, Hayden, Hendrickson, Olson and Zagorski. Nays: None. The motion carried. Respectfully submitted, _____________________________ Kristine A. Luedke, City Clerk