2024-01-02 City Council Agenda Packet
City of Albertville Council Agenda
Tuesday, January 2, 2024
City Council Chambers
7 pm
PUBLIC COMMENTS -The City of Albertville welcomes and encourages public input on issues listed on the agenda or of general community
interest. Citizens wishing to address the Council regarding specific agenda items, other than public hearings, are invited to do so under Public Forum
and are asked to fill out a “Request to Speak Card.” Presentations are limited to five (5) minutes.
1. Call to Order
2. Pledge of Allegiance – Roll Call Pages
3. Recognitions – Presentations - Introductions
4. Public Forum – (time reserved 5 minutes)
5. Amendments to the Agenda
6. Consent Agenda
All items under the Consent Agenda are considered to be routine by the City staff and will be
enacted by one motion. In the event an item is pulled, it will be discussed in the order it is listed
on the Consent Agenda following the approval of the remaining Consent items. Items pulled
will be approved by a separate motion.
A. Approve the December 4, 2023, Truth-in-Taxation Meeting minutes as presented. 3-4
B. Approve the December 4, 2023, regular City Council Meeting minutes as presented. 5-7
C. Approve the December 11, 2023, special City Council Meeting minutes as presented. 8-12
D. Authorize the Tuesday, January 2, 2024, payment of claims as presented, except bills
specifically pulled which are passed by separate motion. The claims listing has been
provided to City Council as a separate document and is available for public view at City
Hall upon request.
13
E. Adopt Resolution No. 2024-01 designating official Newspaper, Officials, Consulting
Firms and Depositories for 2024.
14-16
F. Accept quote from Midstates Equipment & Supply in the amount of $10,457.50 for the
purchase and delivery of five pallets or 11,750 lbs. of Maxwell Nuvo 3405 sealant for
bituminous crack filling.
17-19
G. Approve an On-Sale Temporary Liquor License for the Church of St. Albert’s Dinner
Event located at the St. Albert Parish Center, 11458 57th Street NE on January 28, 2024.
20
H. Authorize the purchase of a Radio Base Station for the Fire Department/Fire Station. 21-22
I. Approve Payment Application No. 2 to Design Electric Inc in the amount of $165,303.75
for the Albertville CSAH 19/37 Signal Project.
J. Approve Payment Application No. 8 to Gridor Construction in the amount of $605,440
for Wastewater System Improvements.
7. Public Hearing – None
8. Wright County Sheriff’s Office – Updates, reports, etc.
9. Department Business
City of Albertville City Council Agenda
Tuesday, January 2, 2024 Page 2 of 2
23-26
27-30
31-35
36-38
A.City Council
1.Committee Updates (STMA Arena, Planning, JPWB, Parks, Fire Board, FYCC, etc.)
2.Approve 2024 Appointments to Boards and Committees
(Motion to adopt Resolution No. 2024-02 appointing City Councilmembers to various
boards and committees for 2024.)
B.Building – None
C.City Clerk – None
D.Finance – None
E.Fire – None
F.Planning and Zoning – None
G.Public Works/Engineering
1.Approve Purchase of a Fiberglass Service Body and Service Crane
(Motion to approve purchase of a Brand FX Fiberglass Service Body from ABM
Equipment in the amount of $34,138 and a Liftmoore 5000X-20 WP Service Crane
from ABM Equipment in the amount of $39,476. State Bid Contract #221334.)
2.Approve Purchase of a Toyota Electric Lift Truck
(Motion to approve purchase of a Toyota Model 8FBH25 Forklift complete with
Nexsys Battery system from Atlas Toyota in the amount of $54,837. State Bid Contract
#189064.)
3.Approve Purchase of a 2024 Ford Super Duty F-250 4WD Regular Cab
(Motion to approve purchase of a 2024 Ford Super Duty F-250 4X4 regular cab from
Saxon Fleet Services in the amount of $45,478.)
H.Legal – None
I.Administration
1.City Administrator’s Update 39-40
10.Announcements and/or Upcoming Meetings
January 8 STMA Arena Board, 6 pm
January 9 Planning Commission, 7 pm
January 15 City Offices are closed in observance of Martin Luther King Jr. Day
January 16 City Council, 7 pm (Tuesday)
January 22 Joint Power Water Board, 6 pm
Parks Committee, 7 pm
February 5 City Council, 7 pm
11.Adjournment
ALBERTVILLE CITY COUNCIL
TRUTH-IN TAXATION HEARING MINUTES December 4, 2023 – 6:15 pm
Council Chambers
Albertville City Hall
1.Call to Order
Acting Mayor Olson called the meeting to order at 6:15 pm.
2.Pledge of Allegiance – Roll Call
Present: Acting Mayor Olson, Councilmembers Hayden and Zagorski
Mayor Hendrickson arrived at 6:17 pm
Absent: Councilmember Cocking
Staff Present: City Administrator Nafstad, Finance Director Lannes and City Clerk Luedke
3.Truth-In Taxation Hearing
Finance Director Lannes provided an overview of how the property taxes are calculated and the
budget process works. She presented the historical levy data and explained the 2024 revenue and
expense changes and reported the City approved a preliminary budget in September with a
proposed levy increase of 16.04% which equals an increase of $763,177. Director Lannes
explained the City’s 2024 Tax Capacity for both residential and commercial/industrial properties
and answered questions from Council.
The was Council discussion regarding the huge increase to the 2024 Wright County Sheriff’s
contract and the special assessment which added almost 7% to the City’s overall budget. They
also reported on meetings held with the Wright County Sheriff and County Attorney regarding
the contract increase where the Wright County Sheriff credited the large law enforcement
contract increase to providing competitive wages for their officers. The Council added at this
time, it was not feasible for the City to add their own police department.
Mr. Gary Van Wyhe, 10455 Karston Circle, Albertville, asked questions regarding the Wright
County Sheriff’s Department law enforcement contract, the negotiation process, and the City’s
police coverage.
City Administration Nafstad answered questions from Mr. Van Wyhe and provided additional
information on the Wright County Sheriff’s contract, the City’s police coverage and said the City
did negotiation with Wright County but changing the police coverage or officer wages was not
an option.
Ms. Karen Weber, 11001 57th Street NE, Albertville, asked why with more new businesses and
an apartment opening in Albertville that the tax levy was higher than surrounding cities.
Finance Director Lannes answered questions from Ms. Weber and said it would take two years
for the City to realize the investment value from the new businesses and the apartment complex.
Agenda Page 3
City Council Meeting Draft Minutes Page 2
Regular Meeting of December 4, 2023
City Administrator Nafstad provided information on other elements which factored into the
City’s budget and the levy. He also explained the City’s capital improvement plan and the items
included in it.
There was further Council discussion regarding the proposed 2024 budget revenue and expenses
and future capital improvements.
Adjournment
MOTION made by Councilmember Olson, second by Councilmember Zagorski to adjourn the
meeting at 6:57 pm. Ayes: Hayden, Hendrickson, Olson and Zagorski. Nays: None. Absent:
Cocking. The motion carried.
Respectfully submitted,
_____________________________
Kristine A. Luedke, City Clerk
Agenda Page 4
ALBERTVILLE CITY COUNCIL
DRAFT REGULAR MEETING MINUTES December 4, 2023 – 7 pm
Council Chambers
Albertville City Hall
1. Call to Order
Mayor Hendrickson called the meeting to order at 7:08 pm.
2. Pledge of Allegiance – Roll Call
Present: Mayor Hendrickson, Councilmembers Hayden, Olson and Zagorski.
Absent: Councilmember Cocking
Staff Present: City Administrator Nafstad, Finance Director Lannes and City Clerk Luedke.
3. Recognitions – Presentations – Introductions – None
4. Public Forum – None
5. Amendments to the Agenda
MOTION made by Councilmember Hayden, seconded by Councilmember Zagorski to approve
the December 4, 2023, agenda as submitted. Ayes: Hayden, Hendrickson, Olson and Zagorski.
Nays: None. Absent: Cocking. The motion carried.
6. Consent Agenda
All items under the Consent Agenda are considered to be routine by the City staff and will be
enacted by one motion. In the event an item is pulled, it will be discussed in the order it is listed
on the Consent Agenda following the approval of the remaining Consent items. Items pulled will
be approved by a separate motion.
A. Authorize the Monday, December 4, 2023, payment of claims as presented, except
bills specifically pulled which are passed by separate motion. The claims listing has
been provided to City Council as a separate document and is available for public view
at City Hall upon request.
B. Adopt Resolution No. 2023-44 establishing 2024 City Observed Holidays.
C. Adopt Resolution No. 2023-45 establishing 2024 City Council Regular Meeting Dates.
D. Approve the Albertville Fire Department’s Standard Operating Policies and
Procedures revisions related to the Albertville Fire Relief Association’s move to the
MN PERA Statewide Volunteer Firefighter Plan.
MOTION made by Councilmember Olson, seconded by Councilmember Zagorski to approve
the December 4, 2023, Consent Agenda as submitted. Ayes: Hayden, Hendrickson, Olson and
Zagorski. Nays: None. Absent: Cocking. The motion carried.
7. Public Hearing – None
Agenda Page 5
City Council Meeting Draft Minutes Page 2
Regular Meeting of December 4, 2023
8. Wright County Sheriff’s Office – Updates, reports, etc.
The Wright County deputy that was present reviewed the traffic incidents that occurred in the
City of Albertville within the past few weeks and answered questions from Council.
9. Department Business
A. City Council
1. Committee Updates (STMA Ice Arena, Planning, JPWB, Parks, Fire Board,
FYCC, etc.)
Councilmember Olson provided an update from the Joint Water Board meeting which included
an update on future capital projects. He also provided an update from the Parks Committee
meeting which included a review of playground equipment options for Central Park, and he
reported the Youth Baseball Association requested to be allowed to sell advertise banners for the
outfield fences during the 2024 season. Councilmember Olson said the Parks Committee was in
favor of the request except during the week of Friendly City Days. City Administrator Nafstad
said if the Council does not have any issues with the request, he would draft a one-year
memorandum of understanding between the City and Youth Baseball to allow the group to sell
ads for the fences.
2. Reappointment of Planning Commissioners
City Clerk Luedke introduced the item and answered questions from Council. The Council
thanked Mr. Huggins and Mr. Pinski for their service to the City.
MOTION made by Councilmember Olson, seconded by Councilmember Hayden to adopt
Resolution No. 2023-46 Reappointment of Blair Huggins and Jason Pinski to the Planning
Commission through December 31, 2027. Ayes: Hayden, Hendrickson, Olson and Zagorski.
Nays: None. Absent: Cocking. The motion carried.
B. Building – None
C. City Clerk – None
D. Finance
1. Adopt 2024 Property Tax Levy and 2024 Final Budget
Finance Director Lannes presented the staff report and said the preliminary budget was approved
in September and reported the final budget needed to be certified to Wright County by the end of
December. She answered questions from Council regarding the final budget and the City’s
Capital Improvement Plan.
City Administrator Nafstad answered questions and provided additional information on the
proposed levy amount, upcoming City capital improvement projects and future costs the City
would accrue once the Otsego Fire contract ends in 2027.
There was Council discussion regarding the proposed levy amount, the cost increase to the
Wright County Sheriff’s contract, planning for future improvement projects and the consensus
was to approve the final budget of $5,522,071 as certified in September.
Agenda Page 6
City Council Meeting Draft Minutes Page 3
Regular Meeting of December 4, 2023
MOTION made by Councilmember Hayden, seconded by Councilmember Olson to adopt
Resolution No. 2023-47 adopting the 2024 Property Tax Levy. Ayes: Cocking, Hayden,
Hendrickson, Olson and Zagorski. Nays: None. Absent: Cocking. The motion carried.
MOTION made by Councilmember Hayden, seconded by Councilmember Olson to adopt
Resolution No. 2023-48 adopting the 2024 Final Budget. Ayes: Cocking, Hayden, Hendrickson,
Olson and Zagorski. Nays: None. Absent: Cocking. The motion carried.
E. Fire – None
F. Planning and Zoning – None
G. Public Works/Engineering – None
H. Legal – None
I. Administration
1. City Administrator’s Update
City Administrator Nafstad reviewed the City Administrator’s Update. He also provided
background information regarding the I-94 project in preparation of the I-94 Gap Project Public
Hearing scheduled for December 11, 2023.
Announcements and/or Upcoming Meetings
December 11 STMA Arena Board, 6 pm
December 11 Special City Council, 7 pm
December 12 Planning Commission, 7 pm
December 18 City Council – Meeting Cancelled
December 25 City Offices Closed in observance of the Christmas Holiday
December 26 Joint Powers Water Board – Meeting Cancelled
Parks Committee – Meeting Cancelled
January 1 City Offices Closed in observance of New Years
January 2 City Council, 7 pm (Tuesday)
10. Adjournment
MOTION made by Councilmember Olson, second by Councilmember Zagorski to adjourn the
meeting at 7:50 pm. Ayes: Hayden, Hendrickson, Olson and Zagorski. Nays: None. Absent:
Cocking. The motion carried.
Respectfully submitted,
_____________________________
Kristine A. Luedke, City Clerk
Agenda Page 7
ALBERTVILLE CITY COUNCIL
DRAFT SPECIAL MEETING MINUTES December 11, 2023 – 7 pm
Council Chambers
Albertville City Hall
1. Call to Order
Mayor Hendrickson called the meeting to order at 7 pm.
2. Pledge of Allegiance – Roll Call
Present: Mayor Hendrickson, Councilmembers Cocking, Hayden, Olson and Zagorski.
Staff Present: City Administrator Nafstad, Fire Chief Bullen, City Attorney Couri, Finance
Director Lannes and City Clerk Luedke.
3. Recognitions – Presentations – Introductions – None
4. Public Forum – None
5. Amendments to the Agenda
MOTION made by Councilmember Zagorski, seconded by Councilmember Cocking to approve
the December 11, 2023, agenda as submitted. Ayes: Cocking, Hayden, Hendrickson, Olson and
Zagorski. Nays: None. The motion carried.
6. Consent Agenda
All items under the Consent Agenda are considered to be routine by the City staff and will be
enacted by one motion. In the event an item is pulled, it will be discussed in the order listed on
the Consent Agenda following the approval of the remaining Consent items. Items pulled will be
approved by a separate motion.
A. Approve the November 21, 2023, regular City Council Meeting minutes as presented.
B. Authorize the Monday, December 11, 2023, payment of claims as presented, except
bills specifically pulled which are passed by separate motion. The claims listing has
been provided to City Council as a separate document and is available for public view
at City Hall upon request.
C. Authorize the payment of all claims received by December 31, 2023, which would be
the year-end closeout of payment and claims.
D. Approve the renewal of the THC license for the licensee listed in the staff report for the
period of January 1, 2024, through December 31, 2024.
E. Reduce Letter of Credit No. 750127757, held as security for Kingston Crossings to no
less than $148,000, conditioned on any outstanding balances owed to the City being
paid in full.
F. Approve Payment Estimate No. 2 to Omann Contract in the amount of $416,668.18
for the 2023 Street Improvement Project.
G. Approve Payment Estimate No. 1 to Fehn Companies in the amount of $81,037.38 for
the 50th Street Retaining Wall Improvements.
Agenda Page 8
City Council Meeting Draft Minutes Page 2
Special Meeting of December 11, 2023
MOTION made by Councilmember Cocking, seconded by Councilmember Hayden to approve
the December 11, 2023, Consent Agenda as submitted. Ayes: Cocking, Hayden, Hendrickson,
Olson and Zagorski. Nays: None. The motion carried.
7. Public Hearing
A. Public Hearing – Special Assessment of Cleanup costs to Maeyaert Property
City Attorney Couri provided background information on the zoning violations which occurred
at 10479 61st Street in Albertville. He recapped the proposed assessment amount and said the
assessment would not be added to the 2024 taxes because the cutoff to submit the assessment to
Wright County was in November. Attorney Couri reported assessment would begin to accrue
interest at a rate of 10% now and then be added to 2025 tax roll. He answered questions from
Council and said he would speak to the County to see if the assessment could be certificated to
the property in 2024.
Finance Director Lannes answered questions from Council regarding Wright County’s
assessment process.
Mayor Hendrickson opened the public hearing. No one requested to speak.
MOTION made by Councilmember Cocking, seconded by Councilmember Hayden to close the
public hearing. Ayes: Cocking, Hayden, Hendrickson, Olson and Zagorski. Nays: None. The
motion carried.
MOTION made by Councilmember Olson, seconded by Councilmember Zagorski to adopt
Resolution No. 2023-49 adopting Special Assessment Roll related to the removal of Nuisances
and Zoning Violations. Ayes: Cocking, Hayden, Hendrickson, Olson and Zagorski. Nays: None.
The motion carried.
B. Public Hearing – Municipal Consent for I-94 Gap Project
Mayor Hendrickson opened the public hearing.
City Administrator Nafstad introduced the item, and the representatives present from MnDOT:
District 3 Engineer Mike Ginnaty, Assistant District Engineer Jim Hallgren and Project Engineer
Darren Nelson. He said MnDOT was seeking Municipal Consent for the layout of the I-94 Gap
Project. He said the representatives were aware of the outstanding issues the City has with the
past project and believes several of the items should be included in this Gap project. He said the
outstanding issues include the westbound (WB) C-D Road not being built, the Creamery
stormwater pond, the short turn lane onto the freeway, and a proposed trail segment to 60th Street.
Mr. Darren Nelson, Project Engineer, reported MnDOT had a long history with the I-94 project
and was at the meeting to request Municipal Consent for the I-94 Gap project layout. He said he
was not as familiar with the past project as other representatives who have attended past
meetings but added he has done quite a bit of homework on it. He provided the construction
timeline of the Gap project, funding sources, cost participation amounts, the trail system
expansion and presented the proposed layout for the Gap Project. He addressed questions from
Council regarding the past I-94 project, the WB C-D road, the Creamery stormwater pond, and
the short turn lane.
Agenda Page 9
City Council Meeting Draft Minutes Page 3
Special Meeting of December 11, 2023
There was much Council discussion regarding the past I-94 construction project, the concerns
with the WB C-D road not being built at the same time as the bridge replacement, the
MnDOT/Creamery pond land that was to preserved, and the short turn lane from County 19 to
the freeway and the safety hazards it presented. They voiced their concerns regarding MnDOT
not following through on past items that were agreed upon in conjunction with the last I-94
project.
City Administrator Nafstad reported on the history of interchange planning and approvals and
the financial concerns the City has with not incorporating the C-D and an appropriately designed
turn lane into the Gap Project. Mr. Nafstad expressed concern that if the turn lane and C-D road
were not included in the Gap project, they would need to constructed as City projects, which
would not be feasible.
City Attorney Couri provided information on the project’s history and said to the representatives
present that even though they may be newer to the I-94 project, MnDOT as an organization has
existed during the whole time and added just because there has been MnDOT turnover the City’s
issues needed to be addressed.
Public Works Supervisor Guimont said the fence on the north side of the C-D road has been
down for about 3 years and asked if it could be repaired. He also discussed the snowmobile trail
that was no longer available on the south side of the freeway where the park and ride used to be
and asked if it could be replaced.
No one from the public requested to speak.
MOTION made by Councilmember Cocking, seconded by Councilmember Hayden to close the
public hearing. Ayes: Cocking, Hayden, Hendrickson, Olson and Zagorski. Nays: None. The
motion carried.
The Council had further discussion regarding the project issues and the consensus was to delay
the Municipal Consent decision until a date prior to March 11 which was within the 90-day
Minnesota Statute requirement for the City’s approval or disapproval of the layout which may
give the City additional time to work with the Minnesota legislature.
8. Wright County Sheriff’s Office – Updates, reports, etc.
There were no updates from the Wight County Sheriff’s Department.
9. Department Business
A. City Council
1. Committee Updates (STMA Ice Arena, Planning, JPWB, Parks, Fire Board,
FYCC, etc.)
Councilmember Cocking provided an update from the STMA Ice Arena meeting which included
the approval of a new ceiling in the gold rink and a scoreboard in the in the blue rink. He said the
STMA Youth Hockey Association donated the funds for the new scoreboard.
B. Building – None
C. City Clerk
Agenda Page 10
City Council Meeting Draft Minutes Page 4
Special Meeting of December 11, 2023
1. Adopt 2024 Fee Schedule Ordinance
City Clerk Luedke presented the staff report and said the majority of the City’s fees would
remain the same for 2024. She provided information on the proposed fee increases and said if
approved, the fee schedule would be effective on January 1, 2024. She answered questions from
Council regarding the proposed fees,
There was Council discussion regarding proposed fee schedule and Councilmember Olson asked
for clarification on the new “Water and Sewer Service repair” fee.
Finance Director Lannes reported the new fee was added for billing repairs to damages done to
fire hydrants, etc.
City Administrator Nafstad provided information on the new repair fee and reported for
clarification he would tie it to a City Code section like other fees listed in the schedule. He said
he would also review the description change to the fee listed under 5-3-3C.
MOTION made by Councilmember Cocking, seconded by Councilmember Olson to adopt
Ordinance No. 2023-13, amending Title 3, Chapter 1, Section 3-1-3 (City Fees, Fines and Rate
Schedule in the Albertville City Code) as amended and approve summary Ordinance for
Publication. Ayes: Cocking, Hayden, Hendrickson, Olson and Zagorski. Nays: None. The
motion carried.
D. Finance
1. Albertville Personnel Policy – Revisions to add Earned Sick and Safe Time
Finance Director Lannes presented the staff report and reported effective January 1, 2024, all
employers are required to provide Earned Sick and Safe Time. She said City staff revised the
City’s Personnel Policy to add the Earned Sick and Safe Time and in doing so also reviewed the
policy for language clarification and formatting matters. She answered questions from Council.
City Administrator Nafstad and City Attorney Couri answered questions from Council regarding
the proposed Personnel Policy revision.
There was Council discussion regarding the new Earned Sick and Safe Time and the proposed
changes to the Personnel Policy.
MOTION made by Councilmember Hayden, seconded by Councilmember Cocking to approve
updated Albertville Personnel Policy. Ayes: Cocking, Hayden, Hendrickson, Olson and
Zagorski. Nays: None. The motion carried.
E. Fire
1. Amended Albertville Fire Relief Association Bylaws
Fire Chief Bullen presented the staff report which included background information on the
proposed Albertville Fire Relief Association Bylaws amendments. He answered questions from
the Council.
MOTION made by Councilmember Cocking, seconded by Councilmember Hayden to approve
the amended Albertville Fire Relief Association Bylaws. Ayes: Cocking, Hayden, Hendrickson,
Olson and Zagorski. Nays: None. The motion carried.
Agenda Page 11
City Council Meeting Draft Minutes Page 5
Special Meeting of December 11, 2023
F. Planning and Zoning – None
G. Public Works/Engineering – None
H. Legal – None
I. Administration
1. City Administrator’s Update
City Administrator Nafstad reviewed the City Administrator’s Update. He also discussed the
earlier public hearing. Council requested City staff submit in writing the issues the City has that
directly impact the Municipal Consent, for example the addition of the WB C-D road.
Announcements and/or Upcoming Meetings
December 12 Planning Commission, 7 pm
December 18 City Council – Meeting Cancelled
December 25 City Offices Closed in observance of the Christmas Holiday
December 26 Joint Powers Water Board – Meeting Cancelled
Parks Committee – Meeting Cancelled
January 1 City Offices Closed in observance of New Years
January 2 City Council, 7 pm (Tuesday)
10. Adjournment
MOTION made by Councilmember Cocking, second by Councilmember Zagorski to adjourn
the meeting at 9:28 pm. Ayes: Cocking, Hayden, Hendrickson, Olson and Zagorski. Nays: None.
The motion carried.
Respectfully submitted,
_____________________________
Kristine A. Luedke, City Clerk
Agenda Page 12
Mayor and Council Request for Action
January 2, 2024
SUBJECT: CONSENT – FINANCE – PAYMENT OF BILLS
RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the
following:
MOTION TO: Authorize the Tuesday, January 2, 2024, payment of the claims as presented
except the bills specifically pulled, which are passed by separate motion. The claims listing has
been provided to Council as a separate document. The claims listing is available for public
viewing at City Hall upon request.
BACKGROUND: The City processes claims on a semi-monthly basis. The bills are approved
through their respective departments and administration and passed onto the City Council for
approval.
KEY ISSUES:
• Account codes starting with 810 are STMA Arena Expenses/Vendors (bolded) and
key issues will be presented in the claims listing document.
POLICY/PRACTICES CONSIDERATIONS: It is the City’s policy to review and approve
payables on a semi-monthly basis.
FINANCIAL CONSIDERATIONS: City staff has reviewed and recommends approval of
payments presented.
LEGAL CONSIDERATIONS: The Mayor and Council have the authority to approve all bills
pursuant to Minnesota State Law, which requires all bills to be paid in a timely manner,
generally within 30 days unless one party determines to dispute the billing.
Responsible Person: Tina Lannes, Finance Director
Submitted through: Adam Nafstad, City Administrator-PWD
Attachment:
• List of Claims (under separate cover)
Agenda Page 13
Mayor and Council Request for Action
January 2, 2024
SUBJECT: CONSENT – CITY CLERK – 2024 OFFICIAL DESIGNATIONS AND
APPOINTMENTS
RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the
following:
MOTION TO: Adopt Resolution No. 2024-01 designating official Newspaper, Officials,
Consulting Firms and Depositories.
BACKGROUND: Each year, the City Council must designate City officials, the official
newspaper for City legal publications, official depositories, and consultants for the City. These
designations will be effective January 2, 2024.
KEY ISSUES:
•An Acting Mayor must be appointed in case of absence of the Mayor to conduct a City
Council meeting.
•All consultants have expressed an interest to continue their service.
•Staff recommends the depositories stay the same as the previous year and would include:
Dain Rauscher
Financial Security Bank
LMC 4M Fund
Northland Securities, Inc.
Premier Bank
UBS Financial Services, Inc.
Wachovia Securities/Wells Fargo
LEGAL ISSUES: The Mayor and City Council have the authority to review and approve
designations.
Responsible Person: Kris Luedke, City Clerk
Submitted Through: Adam Nafstad, City Administrator-PWD
Attachments:
•Resolution No. 2024-01
Agenda Page 14
CITY OF ALBERTVILLE
COUNTY OF WRIGHT
STATE OF MINNESOTA
RESOLUTION NO. 2024-01
RESOLUTION DESIGNATING THE OFFICIAL NEWSPAPER, OFFICIAL
DEPOSITORIES, AND CITY CONSULTANTS FOR 2024
WHEREAS, it has been the policy of the Albertville City Council to make annual
designations and appointments at the beginning of each year, and;
WHEREAS, the City Council of Albertville, Minnesota, establishes the following are
appointed and designated for the year 2024:
Acting Mayor: Rob Olson
Animal Control: Monticello Animal Control
Weed Inspector: Public Works Supervisor, Tim Guimont
Bond Counsel: Taft Stettinius & Hollister (formerly Briggs &
Morgan)
City Attorney: Couri & Ruppe, P.L.L.P.
City Engineer: Adam Nafstad, P.E.
City Planner: Alan Brixius, consulting planner
Consulting Engineer: Bolton & Menk, Inc.
Financial Advisor: Northland Securities
Springsted, Inc.
Official Newspaper: North Crow River News (Sun Media)
Official Depositories: Dain Rauscher
Financial Security Bank
LMC 4M Fund
Northland Securities, Inc.
Premier Bank
UBS Financial Services, Inc.
Wachovia Securities/Wells Fargo
Tax Increment Consultants: Taft Stettinius & Hollister (formerly Briggs &
Morgan
Agenda Page 15
City of Albertville
Resolution No. 2024-01
Meeting of January 2, 2024
Page 2
NOW, THEREFORE, BE IT RESOLVED, that such appointments and designations
shall take effect as of January 2, 2024, and shall continue for the remainder of the year or until
such time as a successor is appointed by the City Council.
Adopted by the City Council of the City of Albertville this 2nd day of January 2024.
Jillian Hendrickson, Mayor
ATTEST:
Kristine A. Luedke, City Clerk
Agenda Page 16
Mayor and Council Request for Action
January 2, 2024
SUBJECT: CONSENT – PUBLIC WORKS – ASPHALT CRACK FILLING SEALANT
RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the
following:
MOTION TO: Accept quote from Midstates Equipment & Supply in the amount of $10,457.50
for the purchase and delivery of five pallets or 11,750 lbs. of Maxwell Nuvo 3405 sealant for
bituminous crack filling.
BACKGROUND: Annually the Albertville Public Works Department performs spring crack
fillings on designated city streets. Street maintenance such as crack filling is critical to pavement
preservation.
FINANCIAL CONSIDERATIONS: This is a planned purchase and included in the Public
Works budget.
Responsible Person: Tim Guimont, Public Works Supervisor
Submitted Through: Adam Nafstad, City Administrator-PWD
Attached:
•Quote from Midstates Equipment & Supply
Agenda Page 17
Agenda Page 18
Agenda Page 19
Mayor and Council Request for Action
January 2, 2024
SUBJECT: CONSENT – CITY CLERK – CHURCH OF ST. ALBERT’S TEMPORARY
LIQUOR LICENSE APPROVAL
RECOMMENDATION: It is respectfully requested that the Mayor and City Council consider
the following:
MOTION TO: Approve an On-Sale Temporary Liquor License application for the Church of St.
Albert’s Dinner Event located at the St. Albert Parish Center, 11458 57th Street NE on January
28, 2024.
BACKGROUND: The Church of St. Albert has applied for a temporary liquor license for their
Cana Dinner event to be located at the St. Albert Parish Center, 11458 57th Street NE, Albertville
on January 28, 2024.
KEY ISSUES:
• The Church of St. Albert has applied for an on-sale temporary liquor license.
• The organization is requesting to provided alcohol during their Cana Dinner on January
28, 2024, from 5 pm to 11 pm. This is a special event celebrating marriage and will
include a catered meal with wine and beer service.
• The Church has provided the appropriate liquor liability coverage and temporary liquor
license fee.
FINANCIAL CONSIDERATIONS: There is minimal financial revenue collected from the
applicant for the liquor licensing.
LEGAL CONSIDERATIONS: The Mayor and City Council have the authority to review and
approve or deny any liquor license.
Responsible Person: Kris Luedke, City Clerk
Submitted Through: Adam Nafstad, City Administrator-PWD
On File:
• Temporary Liquor License application
Agenda Page 20
Mayor and Council Request for Action
_____________________________________________________________________________
January 2, 2024
SUBJECT: CONSENT – FIRE – PURCHASE OF FIRE DEPARTMENT RADIO BASE STATION
RECOMMENDATION: It is respectfully requested that the Mayor and City Council consider
the following:
MOTION TO: Authorize the purchase of a Radio Base Station for the Fire Department / Fire
Station.
BACKGROUND: The Fire Department is requesting approval for the purchase of a Radio Base
Station.
The Wright County Fire Chiefs Association received a FEMA Assistance to Firefighters Grant
(AFG) radio grant in 2009. As the result of the grant, all Wright County Fire Departments
received both 800 MHz ARMER compatible portable radios, and base station radios for the Fire
Stations. As part of this grant award, the Albertville Fire Department (AFD) received one base
station (Consolette) and 4 remote radios (Desk sets).
The AFD replaced the majority of its portable radios in 2019 with a FEMA AFG award.
During the recent reprogramming and updating of the entire AFD radio inventory, the current
base station, which is located at the Fire Hall, was found to be developing some operational
issues that prevented the new programing and firmware updates from being properly installed.
The current base station is over 14 years old, and the manufacturer does not offer support for the
system.
Replacing the base station and 4 remote radios is estimated to cost over $18,000.
The AFD believes that the four remote radios are not needed at this point and believes that
replacing just the base station is appropriate for AFD needs. The proposed base station would
allow for future expansion (the addition of remote radios) if needed.
The cost for the requested radio base station is $9,846.72 and is based on State bid pricing.
Delivery timelines for radios have been running around 6 months.
KEY ISSUES:
• The AFD radio base station, located at the Fire Hall, is quickly reaching its end of
service-life and needs replacement. The radio base station did not accept the recent
programming and firmware updates completely.
• The AFD Board of Officers has identified replacement of the radio base station as a
priority.
Agenda Page 21
Mayor and Council Request for Action – January 2, 2024
Consent – Purchase of Radio Base Station Page 2 of 2
POLICY CONSIDERATIONS: It is City policy for the Council to review and approve all
capital purchases and investments.
FINANCIAL CONSIDERATIONS: The quotation for the requested radio base station is
$9,846.72. The purchase would be funded by Capital Reserves.
LEGAL CONSIDERATIONS: The City has the authority to purchase equipment under the
State of Minnesota contract or by quotes.
Responsible Person: Eric Bullen, Fire Chief
Submitted Through: Adam Nafstad, City Administrator-PWD
On File:
• Full quote available on request
Agenda Page 22
Mayor and Council Request for Action
January 2, 2024
SUBJECT: CITY COUNCIL – 2024 APPOINTMENTS TO BOARDS AND
COMMITTEES
RECOMMENDATION: It is respectfully requested that the Mayor and City Council review and
make any desired adjustments to the listed appointments and committee assignments, and then
consider the following:
MOTION TO: Adopt Resolution No. 2024-02, appointing City Councilmembers to various
boards and committees for 2024.
BACKGROUND: Each year, the City Council must make appointments to the City’s various
boards and committees.
KEY ISSUES:
• Alternates are appointed to the boards and committees to serve in the case of absence of the
appointed Council member.
• Staff appointments are also made to the boards and committees.
• Below is the historical frequency, day, and time the boards and committees generally meet
(subject to change):
Board/Committee Frequency Day/Week Time
Cable TV Board As needed
Emergency Management Director As needed
Economic Development Authority (EDA) As needed
Fire Department Annual Business Meeting Annually 1st Thursday, January 8 pm
FYCC Quarterly 2nd Monday 3 pm
Joint Powers Water Board 1x/month 4th Monday 6 pm
Library As needed
Otsego Creek Authority As needed
Parks Committee 1x/month 4th Monday 7 pm
Personnel Committee 4x/year
Planning Commission 1x/month 2nd Tuesday 7 pm
Emergency Management Committee As needed
Public Works Committee 2x/year
STMA Ice Arena Board 1x/month 2nd Monday 6 pm
I-94 West Corridor Coalition 1x/month 2nd Thursday 1 pm
Agenda Page 23
Mayor and Council Request for Action – January 2, 2024
Council – 2024 Appointments to Boards and Committees Page 2 of 2
LEGAL ISSUES: The Mayor and City Council have the authority to review and approve
appointments to boards and committees of the City.
Responsible Person: Kris Luedke, City Clerk
Submitted Through: Adam Nafstad, City Administrator-PWD
Attachments:
• Resolution No. 2024-02
Agenda Page 24
CITY OF ALBERTVILLE
COUNTY OF WRIGHT
STATE OF MINNESOTA
RESOLUTION NO. 2024-02
RESOLUTION APPOINTING CITY COUNCIL MEMBERS TO
BOARDS AND COMMITTEES FOR 2024
WHEREAS, it has been the policy of the Albertville City Council to make annual
appointments of City Council members to its various boards and committees at the beginning of
each year; and
WHEREAS, the City Council establishes the following are appointed for the year 2024:
Cable TV Board Jillian Hendrickson
Director of Emergency Management Fire Chief
Economic Development Authority (EDA) Mayor and all Council members
Emergency Management Committee Aaron Cocking
Rob Olson
Fire Chief
Alternate – Bob Zagorski
Fire Advisory Committee – Annual Meeting Aaron Cocking
Rob Olson
Fire Chief
Finance Director
City Administrator
Fire Relief Association Representative Fire Chief
FYCC Rob Olson
Alternate – Jillian Hendrickson
Joint Powers Water Board Rob Olson
Bob Zagorski
Alternate – Jillian Hendrickson
Library Jillian Hendrickson
Otsego Creek Authority Rob Olson
Planning Commission Rep
Parks Commission Rob Olson
Alternate – Jillian Hendrickson
Public Works Supervisor
Agenda Page 25
City of Albertville
Resolution No. 2024-02
Meeting of January 2, 2024
Page 2
Personnel Committee
Jillian Hendrickson
Rob Olson
Planning Commission John Hayden
Alternate – Bob Zagorski
Public Works Committee Aaron Cocking
Rob Olson
Water/Wastewater Supervisor
Public Works Supervisor
City Administrator
STMA Ice Arena Board Aaron Cocking
Bob Zagorski
Alternate – John Hayden
Arena Manager
City Administrator
Finance Director
STMA Finance Advisory Committee
I-94 West Corridor Coalition
Bob Zagorski
John Hayden
City Administrator
Rob Olson
Jillian Hendrickson
City Administrator
NOW, THEREFORE, BE IT RESOLVED that such appointments shall take effect on
the date January 2, 2024, and shall continue for the remainder of the year or until such time as a
successor is appointed by the City Council.
Adopted by the City Council of the City of Albertville this 2nd day of January 2024.
Jillian Hendrickson, Mayor
ATTEST:
Kristine A. Luedke, City Clerk
Agenda Page 26
Mayor and Council Request for Action
January 2, 2024
SUBJECT: UTILITY DEPARTMENT – PURCHASE OF A FIBERGLASS SERVICE
BODY AND SERVICE CRANE
RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the
following motion:
MOTION TO: Approve purchase of a Brand FX Fiberglass Service Body from ABM Equipment
in the amount of $34,138 and a Liftmoore 5000X-20 WP Service Crane from ABM Equipment in
the amount of $39,476. State Bid Contract #221334.
BACKGROUND: This is part of the programed replacement of the 2003 Chevrolet 3500
Utilities crane truck. The 2024 F550 that was ordered in August 2023 has now arrived, and we are
now able to order the box and crane for it.
KEY ISSUES:
•The proposed purchase will replace the 2003 Chevrolet 3500 crane truck.
•The price is based on the Minnesota State Contract Pricing.
•Staff would like to purchase the utility box and service crane now that the truck has been
received.
•The crane truck is essential to the utility department and WWTF. The new crane has
longer reach capabilities that are needed for operations of the WWTF and new biosolids
processing operations.
•We are reviewing options for the 2003 truck, which include selling the vehicle as is at
auction, or selling just the box and crane and adding a dump box to the chassis.
POLICY CONSIDERATIONS: It is the Mayor and Council’s policy to review and approve the
purchase of the Utilities Department.
FINANCIAL CONSIDERATIONS: The Purchase of the truck, box and crane will be paid with
ARPA funds, which is consist with the planned use of funds.
LEGAL CONSIDERATIONS: The Mayor and Council have the authority to approve the
purchase for the Utilities Department.
Responsible Person: John Middendorf, Utilities Superintendent
Submitted Through: Adam Nafstad. City Administrator-PWD
Attachment:
•Quote from ABM Equipment
Agenda Page 27
Agenda Page 28
Agenda Page 29
Agenda Page 30
Mayor and Council Request for Action
January 2, 2024
SUBJECT: UTILITY DEPARTMENT – PURCHASE OF A TOYOTA ELECTRIC LIFT
TRUCK
RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the
following motion:
MOTION TO: Approve purchase of a Toyota Model 8FBH25 Forklift complete with Nexsys
Battery system from Atlas Toyota in the amount of $54,837. State Bid Contract #189064.
BACKGROUND: At the new Wastewater Treatment Facility, a new piece of equipment will be
needed to move chemical totes within the building. The chemical totes will also need to be
unloaded and stored on the mezzanine and a large shelfing unit. Along with moving and lifting
the chemical totes, a forklift will be used for multiple other tasks/projects throughout the City.
The forklift purchase is included with the WWTF biosolids processing project and was included
in the contractor’s bid as part of the project allowance. To save cost, staff is recommending the
City purchase the equipment directly instead of through the construction contract.
KEY ISSUES:
• The purchase is part of the WWTF project contract. Purchasing the forklift directly will
cost less than purchasing through the contract.
• The proposed purchase would allow safe handling of heavy objects.
• The forklift can be used for multiple City projects.
• The price is based on the Minnesota State Contract Pricing.
POLICY CONSIDERATIONS: It is the Mayor and Council’s policy to review and approve the
purchases of the Utilities Department.
FINANCIAL CONSIDERATIONS: The equipment purchase is included in the project bid for
the WWTF. Instead of paying our Contractor to procure the equipment, the City is able to save
money by purchasing the equipment directly. The cost of the forklift will be paid out of the
Wastewater Biosolids Improvement Project fund.
LEGAL CONSIDERATIONS: The Mayor and Council have the authority to approve the
purchase for the Utilities Department.
Responsible Person: John Middendorf, Utilities Superintendent
Submitted Through: Adam Nafstad, City Administrator-PWD
Attachment:
• Quote from Atlas Toyota Material Handling
Agenda Page 31
- 1 -
Atlas Toyota Material Handling (MN)
8601 Xylon Ct
Minneapolis, MN 55445-1840
Phone: 763-425-9066
Fax: 763-425-4926
www.toyotaequipment.com
To: State Of Minnesota L-517 Contract Date: October 9, 2023
444 Lafayette Rd N Our Ref: 41269619
Saint Paul, MN 55155-3802
Attn: John Middendorf
For: Albertville Water Treatment Plant
We respectfully submit this quotation for the following NEW Toyota Electric Lift Truck (1 each):
Toyota...Proud to be the world's #1 forklift manufacturer!
TOYOTA MODEL 8FBH25, 4-Wheel Sit-Down AC Electric Lift Truck, quality engineered with the following
specification:
Pneumatic Tires
Electric Battery Powered
SYSTEM OF ACTIVE STABILITY™ (SAS)
Toyota's industry exclusive System of Active Stability (SAS)
helps reduce lift truck instability by electronically monitoring
and controlling various functions of the lift truck.
Active Control Rear Stabilizer: Various lift truck
sensors simultaneously monitor vehicle speed, fork
height, load weight, and vehicle yaw (or angular
acceleration). Should the operator inadvertently place
the truck in a potentially unstable lateral condition, the
sensors trigger the SAS controller to activate the Active
Control Rear Stabilizer to help reduce the likelihood of a
lateral tip over. (Note: Does not apply to dual drive configured models)
Active Mast Function Controller (AMC): Should the operator inadvertently place the lift truck in a
potentially unstable longitudinal condition, these same sensors trigger the SAS controller to activate the AMC,
which limits forward tilt and/or tilt back speed to help reduce the likelihood of a longitudinal tip over.
AC DRIVE & LIFT SYSTEM
Quicker acceleration. Higher top speeds. Longer lasting power. Low maintenance. These are the hallmark benefits of
the revolutionary electric forklift with AC Drive and Lift that distinguish it from conventional DC powered forklifts. In
addition, this truck is designed for outdoor operation with weatherproof protection equal to IPX4 standards. Simply
put, Toyota’s models are electric marvels, offering unprecedented power, performance and energy efficiency. They
are the sum total of creative engineering, breakthrough design and proven technology. All driven by a single vision: to
create a superior-performing electric forklift that helps boost productivity and minimize operating costs.
AUTOMATIC FORK LEVELING
Toyota's Automatic Fork Leveling feature increases productivity while reducing damage with a push of a button. By
depressing the Automatic Fork Leveling button during forward tilt, operators are quickly and easily able to level the
forks.
Photo may portray optional equipment not included in your
quotation.
Agenda Page 32
City of Albertville
November 7, 2023
41269619
- 2 -
Mast
3-Stage (FSV) mast with full free lift provides excellent visibility to load and fork tips, while
providing smooth, quiet and consistent operation. Mast specifications:
Maximum Fork Height - 196.5"
Overall Lowered Height - 87.6" (Overhead Guard Height - 82.90)
Free Lift - 39.6" with standard Load Backrest
Lifting Capacity
Base Model Capacity - 5,000 lbs. @ 24" load center
Actual Capacity, based on quoted specifications, - 3,280 lbs. @24" load center to 196.5" MFH
Actual capacity ratings stated above are based on standard features, options, and attachments available
through Toyota at the time of quoting. Non-standard features, options, and attachments may affect actual
capacity ratings. Please contact your Toyota sales representative for additional information.
Tilt
7 degrees forward and 5 degrees backwards
Carriage
ITA Hook Type, 40" Carriage
Forks
Forks, 48" x 5" x 1.6"
Load Backrest
48" High Load Backrest
Attachments
4 Way Valve (With 3rd & 4th Function Hosing)
Speeds
Travel Speed: 10 mph Lift Speed: 112 fpm
Voltage
48 Volt Electrical System
Steering
Load sensing fully-hydraulic power steering (LSPS) with Memory Tilt Steering Column
Battery
Compartment
32.4" (L) x 35.9" (W) x 21.3" (H)
Wheels and
Tires
Front Tires: 21x8-9-14PR
Rear Tires: 18x7-8-14PR
Agenda Page 33
City of Albertville
November 7, 2023
41269619
- 3 -
Additional
Equipment
included
High Load Backrest (Flat Steel Type)
Back-Up Chime
Rear Pillar Assist Grip w/Horn
Pencil and Tape Holder
Name Plate (English)
Wire Harness for Accessories
LED Rear Combination Lights
LED Blue Light (Selective Lighting Condition)
Unit Indicator (inch/lbs)
Steering Wheel with Knob
Seat Belt Interlock
Front Pneumatic Tires, J-Lug, Side Ring
Rear Solid Pneumatic Tires, Side Ring
24-75-17 Wet cell Battery
Battery Charger with communication device
Battery Accessories including single point watering system, water level light
Other
Outstanding
Toyota Features
Regenerative Braking
Auto Shut-Off (after 15 minutes)
Operator Presence Sensing System (OPSS)
Travel Power Control (Programmable)
Dual Action Hand Parking Brake
Adjustable Headlights with Guards
Memory Tilt Steering Column
Durable Rubber Floor Mat
Digital Multifunction Display
Some standard items listed within this quotation may be replaced or altered due to optional equipment.
Warranty
12 Months or 2,000 hours whichever occurs first: Basic
24 Months or 4,000 hours whichever occurs first: Powertrain
Warranty coverage for non-standard option components will be covered by the manufacturer of
that component and not covered under the Toyota forklift standard or powertrain warranty.
We offer a Toyota factory authorized warranty on all new Toyota Material Handling Equipment.
Investment Price-Toyota Model 8FBH25 as specified above: $47,360 Each
_____________________
Net Price:
$47,360
Each
Financing and
Maintenance
A broad range of competitive and flexible financing options are available through Toyota.
Financing requires credit approval. Terms and conditions are subject to change.
In addition, Full Maintenance and Planned Maintenance programs are available.
Agenda Page 34
City of Albertville
November 7, 2023
41269619
- 4 -
Terms and
Conditions
Payment: Net 10 days / Cash or Financed
Delivery: Will advise at time of order.
F.O.B. Delivery to Albertville, MN is included.
Expiration: Pricing Valid for 30 days from date of proposal
Cancellation: Buyer may cancel its order, reduce quantities, revise specifications or extend
schedules only by mutual agreement. Reasonable and proper cancellation charges (minimum of
15% of purchase price per unit) will apply and which shall take into account expense already
incurred and commitments made by Seller and shall indemnify Seller against any loss.
Prices are exclusive of any sales or use taxes now in force or which may be made effective in the
future by any federal, state, or local governments.
Lease offerings subject to credit approval
Performance and specifications stated are based on specific testing and operating conditions.
Actual performance and specifications may vary based on application, option configuration,
operating conditions, and environmental factors.
Some options and configurations may void UL.
Conditions subject to change to those in effect at time of delivery.
Your signature on this proposal constitutes an order.
Please contact your Toyota sales representative for additional information.
This quote and order will be subject to the terms and conditions on the reverse side hereof.
Sincerely, Accepted:
Atlas Toyota Material Handling (MN) City of Albertville
Cash Price $___________
Financed Payment* $___________ Per Month ______Months
By: Nathan Kotila By: ______________________________________
Name: Nathan Kotila Name: ______________________________________
Title: Sales Representative Title: ______________________________________
Date: ______________________________________
Optional Equipment
(not included in this Quotation)
Item Price Accepted*
Upgrade to the Nexsys Battery system and receive a maintenance $7,477 ___________
free, 99% pure lead battery with opportunity charge profile.
Agenda Page 35
Mayor and Council Request For Action
January 2, 2024
SUBJECT: UTILITY DEPARTMENT – PURCHASE OF 2024 FORD SUPER DUTY
F-250 4WD REGULAR CAB
RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the
following motion:
MOTION TO: Approve purchase of a 2024 Ford Super Duty F-250 4X4 regular cab from
Saxon Fleet Services in the amount of $45,478.
BACKGROUND: This is a programed replacement of the 2008 Chevrolet 2500 4wd Utilities
truck. Back in April, the Utility Department attempted to order a 2024 GMC 2500. That order
was not placed due to General Motors closing the order date early.
Two quotes were received:
Saxon Fleet Services for ………………………………………………..… $45,478
Cornerstone Ford for……………………………………………………… $49,880
The Utilities department would like to purchase a utility box for this truck. With the uncertainty
of the purchase, Staff recommends waiting until the City receives a delivery date for the truck.
POLICY CONSIDERATIONS: It is the Mayor and Council’s policy to review and approve the
purchases of the Utilities Department.
FINANCIAL CONSIDERATIONS: The truck is one of the City’s planned ARPA fund
purchases. The City’s ARPA funds need to be obligated by the end of 2024.
LEGAL CONSIDERATIONS: The Mayor and Council have the authority to approve the
purchases for the Utilities Department.
Responsible Person: John Middendorf, Utilities Superintendent.
Submitted Through: Adam Nafstad, City Administrator-PWD
Attachment:
• Quote from Saxon Fleet Services
Agenda Page 36
Agenda Page 37
Agenda Page 38
City Administrator’s Update
December 28, 2023
GENERAL ADMINISTRATION
I-94 West Chamber State of the Cities Luncheon: The event will be held on Tuesday, January
30, 2024, from 11 am to 1 pm at Rockwoods Event Center in Otsego.
2024 Elections: Staff is beginning to prepare for the three upcoming elections in 2024. There
will be the Presidential Nominating Primary (PNP) on March 5, State Primary Election on August
13 and the State General Election on November 5. Staff and election judges will attend training
for the PNP in mid to late January. Absentee voting for the PNP begins on January 19.
Local Board of Appeals Training: Training is available online for the members of local appeal
boards. Albertville currently has 1 certified, trained member. The deadline to complete the
training is 5 pm on February 1, 2024. Cities must have at least one member trained by the
deadline or the Local Board of Appeals will lose its powers for 2024 at a minimum.
2023 Audit: The preliminary audit review began this week and the auditors will be back in
March for the audit fieldwork.
Code/Zoning Enforcement: The code enforcement regrading illegal land use on Potter’s
property located at the southwest corner of 60th Street NE and Mackenzie Avenue has been
turned over to the City Attorney.
ENGINEERING/PUBLIC WORKS
I-94 Gap Project: After the public hearing for municipal consent, staff sent a letter to MnDOT
detailing the recommended project revisions necessary for the City to provide its consent to the
project. The MnDOT/creamery pond was not included in the letter, as it does not relate to the
capacity expansion, which MnDOT is asking the City to approve. We will continue to work with
MnDOT on options for the pond site as they prepare for the upcoming Gap project.
53rd Street and CSAH 19 Signal: With the exception of final restoration and painting, the
project is complete. Turf restoration and cross walk striping will be completed in the spring.
Tree Trimming and Pond Maintenance: Public works is taking advantage of the warm weather
and has been trimming trees and performing pond and ditch maintenance.
WWTF Improvements: The project is progressing well. The building is fully enclosed and
various trades and subcontractors will be working inside throughout the winter months.
50th Street Retaining Wall: The retaining wall work is complete.
Agenda Page 39
City Administrator’s Update Page 2 of 2 December 28, 2023
Lift Station Upgrades: Public Works is working on 4 lift station upgrades. Generally, upgrades
are related to control panels and electrical components. Eligible expenses can be paid with
ARPA funds otherwise are paid with enterprise capital reserves.
2024 Street and Trail Improvements: Staff is working to identified street and trail segments to
be included in the 2024 overlay project.
Agenda Page 40