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2023-12-11 STMA Arena Board Minutes ST. MICHAEL-ALBERTVILLE ARENA BOARD REGULAR MEETING MINUTES December 11, 2023 - 6pm Council Chambers Albertville City Hall 1. Call to Order Chairman Cocking called the meeting to order at 6:00 pm. 2. Roll Call Present: Chairman Cocking, Members Gleason, Wettschreck, Lewis, Weber and Zagorski. Absent: Dwinnell. Also Present: City Administrator Nafstad, Finance Clerk Moseng, STMA Arena Manager Fitch, Megan Esterberg for STMA Youth Hockey, Jason Bichler & Rick Aulwas Buildings & Grounds for STMA School District, Keith Cornell STMA Activities Director & Kris Luedke Albertville City Clerk. 3. Adopt Agenda MOTION made by Member Weber, seconded by Member Zagorski to adopt the agenda as presented. Ayes: Cocking, Gleason, Wettschreck, Lewis, Weber and Zagorski. Nays: None. Absent: Dwinnell. The motion carried. 4. Approval of Minutes MOTION made by Member Gleason, seconded by Member Wettschreck to approve the minutes of the October 9, 2023 Board Meeting Minutes as presented. Ayes: Cocking, Gleason, Wettschreck, Lewis, Weber and Zagorski. Nays: None. Absent: Dwinnell. The motion carried. 5. Finance Reports Requested by Chairman Cocking to approve in one motion the October & November 2023 List of Claims and Financial Reports as presented. Member Gleason made the MOTION, seconded by Member Wettschreck. Ayes: Cocking, Gleason, Wettschreck, Lewis, Weber and Zagorski. Nays: None. Absent: Dwinnell. The motion carried. 6. Arena Manager’s Report Astro-Rink Low-E Ceiling: Dripping within the hot months of the year from the current ceiling has been an on-going issue over the years. Manger Fitch presented photos to the board showing the current dripping and build-up it is creating onto the rink approximately 5” high with over 50 different spots. Grant went through the routine of every morning chipping away the build-up, takes at least 30 minutes each day and then using the Olympia to re-surface. Nafstad added that when the ice is chipped, it tends to make a divot, which then needs to be filled before re- STMA Arena Board December 11, 2023 Minutes Page 2 surfacing. Fitch noted that when the new dehumidification was installed it did take away approximately 90% of the drip issue allowing year-round ice use. Mr. Fitch is looking into pricing and possible rebates from Xcel Energy to install the Low-E Ceiling product (sample product was displayed for the board to handle) to act as a barrier, mounting onto the ceiling about 4” and prevents the cold air from migrating to the ceiling. Mr. Fitch believes that in energy savings alone, the barrier would pay for itself within a 3 to 5 years. Chairman Cocking questions if this was only happening on the Gold Rink and Fitch answered yes. Mr. Nafstad reported that a Low-E ceiling is identified on the capital improvement plan and programmed as a 2024 project. Nafstad and Fitch are optimistic that they could get a significant portion covered through energy rebates. The question was asked if it would improve the acoustics, which Mr. Fitch replied that it would. Grant reported that ideally, he would like to start the project in March, remove the ice, install and put the ice back in in time for tournaments. Another option would be to wait another year or possibly in the Fall before STMAYHA starts. Mr. Fitch would get quotes, timeline, and bring back to the board at the next meeting for approval. Mr. Nafstad reviewed that the funding would come from Dedicated Capital, which has an approximate balance of $265,000. The other projects that need to be coordinated would be matting for locker rooms and corridor and replacement of the old resurfacer. Nafstad stated pricing for many of the CIP items have greatly increased since it was preared. Adding Heat to the announcer’s Score-Box on the Blue Rink: Mr. Fitch reported that this was a request from STMAYHA from some of the money donated. Grant felt that the $1330 was a pretty fair price. Currently the Gold Rink has it, has a little light switch that keeps it comfortable. He is looking for direction from the board on the purchase/install. Chairman Cocking asked for objections from the Board. There were none. Black Rubber Matting on the Blue Rink: Grant reported that the matting has been installed and looks great, holding up, easy to scrub and clean. Elevator Repair: Grant extended a thank you to Jason with the school for taking the reins on the repair. 7. Old Business 8. New Business Tort Liability: Adam stated that we review annually as provided by the League of Minnesota Cities, who provides our liability coverage. Annually we discus with our local insurance rep and this year they are recommending to again waive the monetary limits. Mr. Nafstad stated that waiving the limits allows for additional coverage for insurance. There have also been some pretty significant accidents over the years; Chairman Cocking agreed. STMA Arena Board December 11, 2023 Minutes Page 3 MOTION made by Member Zagorski, seconded by Gleason to waive the monetary limits on municipal tort liability established by Minn. Stat. 466.04, to the extent of the limits of the liability coverage obtained from LMCIT. Ayes: Cocking, Gleason, Wettschreck, Lewis, Weber and Zagorski. Nays: None. Absent: Dwinnell. The motion carried. Scoreboard: Mr. Fitch has received a request from STMAYHA to add a second scoreboard to the Blue Rink. Youth Hockey, School and Grant have discussed options for the scoreboard and the School would like to include sponsor panels. Mr. Fitch reported $9,390 Sign and Install+ $2,430 for the Names. There would be an additional cost to have the electrical installed; approximately $3,200. Keith Cornell, STMA Activities Director stated that the $875 for the sponsor panel would be paid for by the school district. Mr. Fitch felt that the protective screen was not needed; as there has never been an issue with the location of the current board. Member Lewis asked for clarification. He doesn’t feel that it would be right to set the expectation that donated funds from STMAYHA be used to add on advertising for the school district. If the advertising panels were added, it would be a district expense; Mr. Lewis asked Keith Cornell for clarification. Mr. Cornell stated that either way the district was going to install the sponsor panel weather the Board or the school pays for it. Mr. Lewis would like it noted that the school district is paying for the sponsor panel and not set the project back. Mr. Cornell extended his thanks and appreciation to STMAYHA for the funds to complete. He stated it is very rare at the High School level to not have two scoreboards. MOTION made by Member Weber, seconded by Zagorski to approve the AIM Electronics, Inc quote for $11,820 and $3,200 for electric installation of the Daktronics H-2104-13 (LED) Hockey Scoreboard paid out of the Dedicated Capital/STMAYHA donation funds. Ayes: Cocking, Wettschreck, Gleason, Lewis, Weber, Zagorski. Nays: None. Absent: Dwinnell. The motion carried. 9. Youth Hockey Association Meghan Esterberg requested to have the ice logos re-done at the time that the ice is out on the Gold Rink. She stated that the current logo is incorrect. Grant will get quotes for the new logos. Ms. Esterberg also stated that their Board had a working-meeting and members had asked about the entrance at the Gold Rink, there is a ‘big check’ banner. She is looking to see if there is an option to have a ‘big check’ banner created for the STMAYHA donation to acknowledge to the community and their association for their donation. Nafstad said yes, he would get a new banner. 10. Announcements and/or Upcoming Meetings January 8 STMA Arena Board, 6 pm 11. Adjournment MOTION made by Member Gleason, seconded by Member Wettschreck to adjourn at 6:32 pm. Ayes: Cocking, Gleason, Wettschreck, Lewis, Weber and Zagorski. Nays: None. Absent: Dwinnell. The motion carried. STMA Arena Board December 11, 2023 Minutes Page 4 Respectfully submitted, _________________________________ Kristie Moseng, Finance Clerk