2023-07-10 STMA Arena Board Packet
STMA ARENA BOARD AGENDA
MONDAY, JULY 10, 2023
ALBERTVILLE CITY HALL
6:00 PM
1) CALL TO ORDER
2) ADOPT AGENDA
3) APPROVAL OF THE STMA ARENA BOARD MINUTES – JUNE 12, 2023 (pgs. 1-2)
4) FINANCE REPORTS
a) Approve the June 2023 Payment of Claims as present in the amount of $29,870.67
and June 2023 Finance Report (pgs. 3-6)
5) ARENA MANAGER
a) Monthly Report and Ice Usage Stats – June 2023 (pgs. 7-9)
6) OLD BUSINESS
a) Ice Allocation Policy - Discussion (pgs. 10-11)
b) Draft Ice Rental Contract - Discussion (pgs. 12-17)
c) Learn to Skate (pgs. 18)
7) NEW BUSINESS
8) YOUTH HOCKEY ASSOCIATION
9) ANNOUNCEMENTS AND/OR UPCOMING MEETING
August 14 STMA Arena Board, 6 pm
10) ADJOURN
ST. MICHAEL-ALBERTVILLE ICE ARENA BOARD MINUTES
June 12, 2023
6:00 pm
Present: Chairman Aaron Cocking and members, Keith Wettschreck, Kari Dwinnell, Ryan Gleason, Tim Lewis and Bob
Zagorski. Absent: Travis Weber. Also present: City Administrator Adam Nafstad, Finance Clerk Kristie Moseng, STMA
Arena Manager Grant Fitch, Rick O’Brien and Megan Esterberg for STMA Youth Hockey & Tyler See with Abdo. The
meeting was called to order at 6:00 pm by Chairman Cocking.
Adopt Agenda
Members Wettschreck/Dwinnell moved to set the agenda as presented. All voted aye. Absent: Weber
Approval of Minutes
Members Gleason/Lewis moved to approve the minutes of the March 13, 2023 Board Meeting as presented.
All voted aye. Absent: Weber
2022 Audit Presentation – ABDO
Tyler See with Abdo presented the 2022 Audited Financial Statement Audit. The board thanked Tyler for his time and
presentation and had no further questions.
Members Gleason/Lewis moved to approve the 2022 Audit Report as presented. All voted aye. Absent: Weber
Finance Reports
Nafstad reported that there were three List of Claims and Finance Reports in the packet. This was due to not having a
April & May 2023 monthly Arena Board meeting.
Members Gleason/Zagorski moved to approve the March, April, & May 2023 List of Claims and the March, April & May
2023 Financial Reports as presented. All voted aye. Absent: Weber
Arena Manager’s Report
Mr. Fitch reported the VFD on compressor #1 is bad and not covered under the SCR blanket for replacement – it is a
current exclusion item. A quote was received from SCR for replacement after the Arena Board packet was sent on
Thursday, June 8, 2023. A copy will be attached within the July 2023 Agenda for further review. Member Wettschreck
asked how old the current one is and Fitch stated it is approximately 5 years old. Nafstad stated it is his understanding that
the replacement of the VFD would be covered 50% by the school and 50% by the board. Fitch stated he would discuss
with Director Bichler with STMA School District on further details and follow up with the board during the July 2023
meeting.
Members Lewis/Dwinnell moved to conditionally approve the VFD replacement upon approval from Director Bichler
with STMA School District on cost.
Ms. Dwinnell asked if Fitch had signed contracts for the various groups who are reserving ice time. Fitch stated that they
have been successful so far without a contract, but would be willing to review an ice allocation policy. Nafstad/Fitch will
work on bringing something back to the board for the July meeting to review.
Old Business
None
New Business
None
Youth Hockey Association
Rick O’Brien and Megan Esterberg were in attendance for STMA Youth Hockey Association.
STMA Arena Board 07/10/23 1
STMA June 12, 2023 Minutes
Page 2
Mr. O’Brien reviewed options for advertising long the Hat Trick Hockey wall. Nafstad/Fitch stated this was approved at a
previous meeting. Chairman Cocking replied, to his knowledge, that a boom lift rental to install the advertising sign would
be paid for by STMA Youth Hockey. Nafstad reported that the Advertising Agreement would be updated to include the
newly added advertising space when Hat Trick Hockey/dryland space was created within the arena.
Member Dwinnell questioned why there is not a current Learn to Skate program in STMA. Discussion circled around on
options, day and program times and fees involved. Ms. Dwinnell stated that if a resident wanted to participate in the
program, they will adjust their schedule to attend – program doesn’t necessarily need to be held on a Saturday morning,
interfering with prime ice.
Ms. Esterberg stated STMA Youth Hockey are reviewing options to ramp up recruiting for Mites. There was also early
discussion on Learn to Skate options for STMA Youth Hockey/Community Education/STMA Arena. More details and
follow up would be supplied at the next meeting, if available.
Adjourn
Members Gleason/Wettschreck moved to adjourn at 6:42 pm. All voted aye. Absent: Weber
Attest:
_________________________________
Kristie Moseng, Finance Clerk
STMA Arena Board 07/10/23 2
STMA Ice Arena Budget to Actual June 2023 (Cash Basis)
STMA Arena
2023 Final
Budget
June 2023
Actual
2023 Actual
YTD
06/28/23
2023 YTD
% of
Budget
Income
Ice Rental $711,350.00 $28,077.50 $291,264.82 40.95%
Concessions $75,000.00 $35.00 $48,058.41 64.08%
Room Rental $0.00 $130.00 $445.00
Other Revenues (Advertising/LMC/Ins
Claims/ATM) $25,000.00 $0.00 $0.00 0.00%
Vending $2,000.00 $0.00 $1,079.50 53.98%
Open Skate/Hockey, etc. $9,000.00 $190.00 $3,500.00 38.89%
Interest $500.00 $0.00 ($188.08) -37.62%
Reimbursement $0.00 $0.00 $0.00 0.00%
Misc. Revenue $0.00 $825.00 $825.00 0.00%
Total Income $822,850.00 $29,257.50 $344,984.65 41.93%
Expenses
Salaries, Wages, Taxes & Benefits $299,940.88 $17,875.68 $144,642.10 48.22%
Supplies (Office, Misc.) $1,000.00 $0.00 $104.04 10.40%
Supplies (Concession) $37,700.00 $211.54 $17,507.27 46.44%
Fuel, Misc. $500.00 $71.23 $206.74 41.35%
Professional Services $27,500.00 $130.16 $13,010.16 47.31%
Sales Tax $6,880.00 $273.60 $4,559.15 66.27%
Telephone $2,000.00 $179.84 $962.44 48.12%
Electric $179,749.14 $12,365.21 $57,650.47 32.07%
Gas $87,381.42 $3,125.01 $39,137.13 44.79%
Water $10,000.00 $639.48 $5,069.50 50.70%
Refuse $7,500.00 $292.13 $5,649.46 75.33%
Insurance $28,446.00 $0.00 $34,124.00 119.96%
Education/Training $500.00 $0.00 $0.00 0.00%
Building Rental/Admin Fee $14,653.85 $1,221.15 $7,326.90 50.00%
Misc. $5,700.00 $1,101.75 $3,123.75 54.80%
Repair Maintenance – Machinery $15,000.00 $286.81 $3,322.11 22.15%
Repair Maintenance – Building $60,000.00 $7,726.26 $42,760.35 71.27%
Total Operating Expenses $784,451.29 $45,499.85 $379,155.57 48.33%
Net Income/Loss $38,398.71 ($16,242.35) ($34,170.92)
STMA Arena Board 07/10/23 3
STMA ICE ARENA CASH BALANCES AND RECEIVABLES
June 28, 2023
Cash Balance Operations
Est.Cash Balance Operations 1/1/23 216,561$
Add 2022 Revenues Collected 2023 94,025$
Less 2022 payables 49,227$
Add Revenues 344,985$
Less Expenses 379,156$
Est. Cash Balance Operations 6/28/23 227,188$
Accounts Receivable (invoiced)
Operations June 28, 2023 - $39,412.20
Team Amount Due 0-30 Days 30-60 days 60-90 days 90 days & Over
Hockey Finder 2,040.15$ 2,040.13$ 0.02$
Lakes Area Training 3,178.47$ 3,178.47$
Mega GoalTending 14,237.93$ 14,237.93$
Red and Black League 1,916.65$ 1,916.65$
River Hawks Summer Training 4,380.90$ 4,380.90$
STP (Jake Hindermann)13,110.49$ 13,110.49$
Team MN 2012 547.61$ 547.61$
Total 39,412.20$ 39,412.18$ -$ 0.02$ -$
Current 0-30 days $39,412.18 100.00%
30-60 days $0.00 0.00%
60-90 days $0.02 0.00%
over 90 day $0.00 0.00%
Cash Balance Dedicated Capital Improvement Fund
Arena Owner Dedicated Cap. Imp. Fund
Est. Beginning Balance 1/1/23 $185,442
M VA Interest Audit -$167
Invoiced St. Michael $15,000 $15,000
Invoiced ISD 885 $15,000 $15,000
Invoiced City of Albertville $15,000 $15,000
Donations Albertville Utility Billing $6
Balance 6/28/23 230,281$
STMA Arena Board 07/10/23 4
STMA Ice Arena Vendor Check Detail Register
June 2023
12500 e 06/05/23 ELAN FINANCIAL SERVICES
E 810-00000-254 Soft Drinks/Mix For Resale $206.16 Arena Concessions Soda
E 810-00000-321 Telephone $119.90 Arena Spectrum Cable
12518 e 06/01/23 MEDICA
E 810-00000-130 Employer Paid Ins $1,827.85JUNE 2023 Emp Health Ins
12519 e 06/01/23 MET LIFE LIFE INSURANCE
E 810-00000-130 Employer Paid Ins $418.65 JUNE 2023 Emp Life, Dental, Stdis, Vision
12527 e 06/05/23 ARAMARK-ARENA
E 810-00000-405 Repair/Maint - Buildings $42.27 2530138541 Arena mops,mats
12531 e 06/05/23 BLUUM OF MINNESOTA, LLC
E 810-00000-433 Dues and Subscriptions $1,101.75 912594 REACH Annual Licensing (3)
12532 e 06/05/23 BROTHERS FIRE & SECURITY, INC
E 810-00000-405 Repair/Maint - Buildings $2,532.00 W26128 Arena tripped dry fire sprinkler
12536 e 06/05/23 CTM SERVICES, INC
E 810-00000-404 Repair/Maint - $286.81 6251 Arena coupler,switch/panel
12558 e 06/05/23 SCR, INC
E 810-00000-405 Repair/Maint - Buildings $2,461.00 C008895 Monthly Blanket Billing - June 2023
12561 e 06/01/23 SIGNAPAY
E 810-00000-300 Professional Srvs $104.53 JUNE 2023 Arena cc fees
12562 e 06/07/23 ACE OF ALBERTVILLE - ARENA
E 810-00000-405 Repair/Maint - Buildings $37.52 127748/1 mr clean,pine sol,mop refill
12567 e 06/07/23 PREMIUM WATERS INC
E 810-00000-405 Repair/Maint - Buildings $23.97 MAY 2023 Water delivery 5/15/23
12580 e 06/07/23 CITY OF ALBERTVILLE
E 810-00000-382 Water Utilities $196.38 JUNE 2023 Wtr Bill 05/17/23 87-00000310-00-5
E 810-00000-382 Water Utilities $443.10 JUNE 2023 Wtr Bill 05/17/23 87-00000315-00-0
12581 e 06/13/23 CITY OF ALBERTVILLE
E 810-00000-412 Building Rentals/Admin Fee $1,221.15 06/23 Arena Admin Fee
12582 e 06/20/23 ABDO
E 810-00000-301 Auditing and Acctg $25.63 472441 2023 NUC Firm Reporting
12605 e 06/20/23 SCR, INC
E 810-00000-405 Repair/Maint - Buildings $1,170.45 W81326 move VFD to other side
12609 e 06/20/23 WRIGHT-HENNEPIN COOP ELECTRIC
E 810-00000-381 Electric Utilities $10.74 35030542967 Elevator Monitoring
STMA Arena Board 07/10/23 5
12616 e 06/15/23 MN DEPARTMENT OF REVENUE
E 810-00000-315 Sales Tax $273.60 JUNE 2023 Arena Sales Tax
12621 e 06/20/23 FERRELLGAS LP
E 810-00000-212 Motor Fuels $71.23 1123214325 Arena Propane
42288 06/05/23 B & D PLUMBING HEATING & AIR
E 810-00000-405 Repair/Maint - Buildings $1,240.00 216519 concession & women bathroom sinks leaking
42291 06/05/23 CHARTER COMMUNICATIONS
E 810-00000-321 Telephone $29.95 01317020510 Arena Voice 5/10/23-6/9/23
42315 06/20/23 CENTERPOINT ENERGY
E 810-00000-383 Gas Utilities $3,125.01 JUNE 2023 5898 Lachman Ave 4/27/23-5/25/23
42316 06/20/23 CHARTER COMMUNICATIONS
E 810-00000-321 Telephone $29.99 01317020610 Arena Voice 6/10/23-7/9/23
42317 06/20/23 CARD SERVICES
E 810-00000-252 Food/Concessions For $5.38 JUNE 2023 Arena Concessions
42323 06/20/23 JURRENS OUTDOOR SERVICES LLC
E 810-00000-405 Repair/Maint - Buildings $219.05 INV-2184 Arena mowing 5/17, 5/24, 5/31
42333 06/20/23 WASTE MANAGEMENT
E 810-00000-384 Refuse/Garbage Disposal $292.13 7792103-5898 Lachman Ave 6/1/23-6/30/23
42335 06/20/23 XCEL ENERGY
E 810-00000-381 Electric Utilities $12,354.47 831795758 5898 Lachman Ave 5/9/23-6/8/23
810 STMA ARENA $29,870.67
STMA Arena Board 07/10/23 6
MANAGER’S GENERAL UPDATE
Date: July 10th, 2023
To: STMA Arena Board
From: Grant Fitch, STMA Arena Manager
ARENA MONTHLY RENTAL HOURS – JUNE 2023
User Hours Sold
STMAYHA 0 hours
AAA 0 hours
RYHA (Rogers) 0 hours
Adult Hockey 10 hours
High School Boys/Girls 0 hours
Public Skating/OH 6.25 hours
Private rentals 186.25 hours
__________________________________________________________________
Total Hours 202.50
June Budget Projection 200
July Projected 200
**Billed Hours for June 2023 196.25
**Public Skating/OH ($5-$10/Head) 6.25
Operations: Power loss on Thursday 6/21 8:45pm and Saturday 6/24 6:40am. Service to get the
compressors back online after power issues covered under blanket.
Replacement of all factory adiabatic filters on Guntner gas cooler cost $5705 installed and coils
cleaned by Northland Refrigeration Inc. Quote from SCR was $9198. Work completed on Friday
6/16/23 filters were out 8 to 10 weeks and needed to order ASAP
Compressor System: Compressor #1 VFD (Variable Frequency Drive) is bad and needs
replacement. Spoke with Jason Bichler and received a quote for $12,195 from Ideal Electronic
Service & Repair. VFD ordered and should be installed next week
Black Rubber Matting (Blue Rink): Still having issues with interlocking matting shifting and
not laying flat. We have patched it a few times and can’t run the scrubber on it. Replacing the
matting and gluing it down, estimated cost $8,500 for the west end only
STMA Arena Usage Statistics: Attached are the Blue and Gold Rink hours for June 1st to June
30th, 2023. Times are broken down by event type
STMA Arena Board 07/10/23 7
Usage Statistics - Account
6/1/2023 to 6/30/2023 No Time restrictions
All Days of the Week
Selected Facilites
Account Type/Account Hours % Hours Fee Other Tax Total % Total
Adult Hockey 8.00 6.667 %$1,520.00 $0.00 $112.08 $1,632.08 7.774 %
Hockey Finder (HF)8.00 6.667 %$1,520.00 $0.00 $112.08 $1,632.08 7.774 %
Private Rental 108.25 90.208 %$18,032.50 $0.00 $1,330.04 $19,362.54 92.226 %
Lakes Area Training (Lakes
Elite)
15.00 12.500 %$2,550.00 $0.00 $188.10 $2,738.10 13.042 %
Private Rental - Taxable 6.25 5.208 %$1,062.50 $0.00 $78.36 $1,140.86 5.434 %
River Hawks Summer Training
(RH STP)
12.00 10.000 %$2,040.00 $0.00 $150.48 $2,190.48 10.434 %
STP (Jake Hindermann)74.00 61.667 %$12,210.00 $0.00 $900.56 $13,110.56 62.447 %
Wyatt Thole Training 1.00 0.833 %$170.00 $0.00 $12.54 $182.54 0.869 %
Public Sessions 3.75 3.125 %$0.00 $0.00 $0.00 $0.00 0.000 %
Open Hockey 2.50 2.083 %$0.00 $0.00 $0.00 $0.00 0.000 %
Open Skate 1.25 1.042 %$0.00 $0.00 $0.00 $0.00 0.000 %
120.00 $19,552.50 $0.00 $1,442.12 $20,994.62
Blue Rink
STMA Arena Board 07/10/23 8
Usage Statistics - Account
6/1/2023 to 6/30/2023 No Time restrictions
All Days of the Week
Selected Facilites
Account Type/Account Hours % Hours Fee Other Tax Total % Total
Adult Hockey 2.00 2.424 %$380.00 $0.00 $28.02 $408.02 2.786 %
Hockey Finder (HF)2.00 2.424 %$380.00 $0.00 $28.02 $408.02 2.786 %
Private Rental 78.00 94.545 %$13,260.00 $0.00 $978.12 $14,238.12 97.214 %
MEGA Goaltending (FHIT -
MAP)
78.00 94.545 %$13,260.00 $0.00 $978.12 $14,238.12 97.214 %
Public Sessions 2.50 3.030 %$0.00 $0.00 $0.00 $0.00 0.000 %
Open Hockey 1.00 1.212 %$0.00 $0.00 $0.00 $0.00 0.000 %
Open Skate 1.50 1.818 %$0.00 $0.00 $0.00 $0.00 0.000 %
82.50 $13,640.00 $0.00 $1,006.14 $14,646.14
Gold Rink
STMA Arena Board 07/10/23 9
STMA ICE ARENA
Ice Allocation and Sales Policy (DRAFT)
rev. 9/9/2021
Introduction: This policy governs the allocation of ice hours and sales for the STMA Ice Arena
and includes both the Gold (old) and Blue (new) sheets of ice. This policy has been adopted by
the STMA Arena Board and may be revised from time to time.
Policy objectives include:
• Operate the facilities in an equitable, cost-effective and fiscally sustainable manner;
• Balance and best meet the demands of the School District, local youth hockey
community, and private organizations;
• And, to ensure all parties understand the ice time allocation process
Policy:
1. Prioritization of User Groups
The primary constituencies served by the STMA Arena include the STMA School
District, the STMA Youth Hockey Association, general public skating and hockey
recreation, and private groups and organizations. Priority of ice allocation shall be as
follows:
First - STMA/NWC High School Games
Second - STMA/NWC High School Practices (prior to 6 p.m.)
Third - STMA/NWC Hockey Boosters
Fourth - STMAYHA Hockey Games, Practices and Tournaments
Fifth - Public Skating and Community Recreational Programs
Sixth - Civic, Community or Non-profit Organizations within the School District
Seventh - Local Private For-Profit Organizations
Eighth – Non-local Private For-Profit Organizations
Ninth - Civic, Community or Non-profit Organizations outside the School District
Notes:
• For-profit priority will be based on usage with priority given to highest usage.
• Allocated ice can only be used for intended user – i.e., ice allocated to youth
hockey can only be used by youth hockey.
2. Processing of Ice Allocations
Requests for ice shall be submitted to the Arena Manager as follows:
STMA Arena Board 07/10/23 10
Fall/Winter Session (Oct 1. to March 15) - Requests for fall/winter ice must be
received by July 1st of the current year. Allocations will be confirmed by August
1st of the current year.
Spring Session (March 16 to May 31) - Requests for spring ice must be received
by December 1st of the previous year. Allocations will be confirmed by January
31st.
Summer Session (June 1 to September 31) -Requests for summer ice must be
received by February 1st of the current year. Allocations will be confirmed by
March 1st of the current year.
Requests received after these deadlines will be processed on a first-come first served
basis and based on the priority of the group.
User requests for increased ice time will be considered only if ice is available.
Ice hours may be allocated, returned or taken under this policy only in whole hour time
slots shown on the Arena Mangers master schedule for the year.
As a multi-sheet facility, the two sheets of ice will be generally reserved as follows:
Blue Sheet – Games and Scrimmages
Gold Sheet – Practice and private rentals
3. Payment, Fees and Contracts
Hourly ice rates shall be as set annually by the STMA Arena Board.
With the exception of the School District, all users reserving ice shall prepay or enter into
an Ice Rental Contract.
Refunds for cancellations will be subject to the Ice Rental Contract.
4. Cancellations
The STMA Arena reserves the right to cancel ice time for emergency repairs, public
safety, school/community events and building maintenance. When this occurs, the STMA
Arena will attempt to provide alternate accommodations.
STMA Arena Board 07/10/23 11
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STMA ICE ARENA
ICE RENTAL CONTRACT
This agreement, made and entered into this day of , 20 , b y
and between the STMA Ice Arena (hereinafter referred to as the “Arena”), owned jointly by
the Cities of Albertville, St. Michael, and School District 885, organized under the laws of
the State of Minnesota (hereinafter referred to as “Arena Board”), and
____________________________________________, hereinafter referred to as the “User.”
Whereas, the Arena Board has established an Ice Allocation Policy to prioritize ice sales to
the Arena’s various user groups; and
Whereas, the Arena Board has established hourly ice rental rates, to be charged to users of the
Arena; and
Whereas, the User desires to rent ice subject to the terms and conditions of this agreement
and all applicable laws and regulations.
Now, therefore, the following provisions are mutually agreed upon between the Arena and
the User:
1. Term - The Arena Board hereby permits User the use of the Arena for the period as
set forth on the schedule attached as “Exhibit A.”
2. Hourly Rental Rates – Hourly rates per each ice sheet (Blue or Gold) will be as
follows:
Prime Rate (9/1/2 to 3/15) $230
School Day (8:30-3:00) $155
Summer Rate (3/16 to 8/31)
200 hrs or less $175
200 plus $155
3. Payment - At the end of each calendar month, the Arena shall submit an invoice to
the User for the hours rented (used or unused).
The invoice for such rental of the Arena shall be due and payable within thirty (30)
days of the dated invoice. Any unpaid balance beyond the thirty (30) days of the dated
invoice shall be subject to finance charges at the rate of 1.5% (annual percentage rate
of 18%). Said finance charges will be based on the balance due for the number of days
the balance remains unpaid.
Any unpaid balance due beyond sixty (60) days of dated invoice shall be sufficient
reason for denying User future rental of facility.
4. Cancellation - The STMA Ice Arena reserves the right to cancel ice time for
emergency repairs, public safety, school/community events and building maintenance.
When this occurs, the STMA Ice Arena will attempt to provide alternate
STMA Arena Board 07/10/23 12
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accommodations.
In the event the User finds it necessary to cancel any of the rental periods of the Arena
for which it has contracted, the User shall give the Arena Manager ten (10) working
days prior notice in writing of intent to cancel. In the event the Arena sells the
cancelled contracted time to another party, then the User is no longer liable for the
charge on the cancelled contracted time. If the time is not sold, the User shall pay for
the cancelled contracted time at the specified rate.
If any contracted time is cancelled on less than ten (10) working days’ notice and not
resold, the User shall pay for the cancelled contracted time at the specified rate.
Sale to another party means an hourly sale of ice at specified rate and does not include
spontaneous Arena programs that serve as ice time schedule fill-in activities, i.e. open
hockey, open skating, etc.
All notices of cancellation of contracted rental time by the User must be in writing and
given to, mailed or emailed to the Arena Manager. If the notice of cancellation is
mailed, the date of receipt of the notice by the Arena Manager shall constitute the
beginning of the ten (10) day prior notice requirement.
5. Assignment and Subletting - The User hereby agrees that they cannot and will not
assign nor sublet any part of the said premises without the consent in writing of the
Arena Board, and the completion of a STMA Ice Arena Contract by other party.
6. Indemnification - The User and each of its members in consideration of being
allowed to use the STMA Ice Arena agrees to indemnify, defend, save the Arena, and
voluntarily assumes all risks of accident or damage to its property and to the person
and property of said members and hereby releases the Arena, Arena Board, its officers
and employees from every claim, liability or damage of any kind sustained by it and
each and every of its officers or employees.
7. Code of Conduct and Regulations - User hereby agrees that it and its members using
the Arena will abide by all Code of Conduct and regulations adopted by the Arena
Board, and as amended from time to time, for use of the Arena. The User is responsible
for the supervision and conduct of participants and spectators both on and off the ice.
The User will abide by and communicate Code of Conduct to User’s members, guests,
invitees, and others utilizing the Arena under the User’s rental contract.
Code of Conduct is listed in attached “Exhibit B.”
A violation of the Code of Conduct by any player, parent, coach, team officials,
spectator or employee of the said User may prohibit future use of the Arena by that
person or employee. Any damage to the Arena or its contents caused by any player,
parent, coach, team official, spectator, or employee of the said User shall be repaired
and/or replaced and the Arena shall be reimbursed for all costs involved by the User.
8. Insurance - Both User and STMA Arena shall maintain liability insurance against
claims for bodily injury, death or property damage occurring on or about the STMA
STMA Arena Board 07/10/23 13
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Ice Arena. Such insurance shall be written on an occurrence basis with a combined
single limit of not less than $1,000,000 per occurrence. If the insurance policy is
written on a “claims-made basis”, the party will maintain coverage for a minimum of
three years past the expiration of this agreement. The retroactive date of the policy
shall be indicated on the certificate of insurance outlining coverage. The User shall
provide a copy of proof of insurance to keep on file. In addition, the User shall name
the STMA Ice Arena and its agents as an additional insured. Both parties will
maintain all workers compensation insurance required by law.
9. Mechanical Equipment Failure - In the event of mechanical failure of the Arena
equipment, the User will be notified by the arena staff as soon as possible. The Arena
management shall have the exclusive authority to determine whether the ice sheet is in
usable condition, and shall not be liable to the User for the consequences of any
cancellation other than to supply the User with substitute ice time or a refund.
10. Sale of Food and Beverages - The Arena Board has the exclusive right to operate
concession sales at the Arena for the sale of food and beverages, including food and
beverages dispensed from vending machines. The User shall not permit its members to
sell or provide food without the consent of the Arena Manager. No mobile food trucks
are permitted on Arena property or on public property adjacent to the Arena.
11. Advertising - No advertising by User in or on any part of the Arena is permitted
without the express written consent of the Arena Board.
12. Retail Sales – No retail sale of goods, apparel, or services by User on premise is
permitted with the express written consent of the Arena Board.
13. Parking Lot Usage - The User will have shared use of the parking lot on a first come,
first served basis and may not prohibit use by other patrons.
14. Alcohol and Tobacco - Alcohol and tobacco use of any kind is not allowed on the
premise.
STMA Arena Board 07/10/23 14
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By signing this Contract, the User acknowledges that they have read, understand, and agreed to
abide by all its conditions as stipulated.
BY
USERS AUTHORIZED PERSONNEL
SIGNATURE TITLE
ORGANIZATION NAME
ADDRESS
,
CITY STATE ZIP
PHONE
OTHER PHONE
TAX EXEMPT NUMBER (if applicable)
APPROVED BY
STMA ICE ARENA MANAGER
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Exhibit B
Code of Conduct
1. Be respectful of the arena, read and follow all posted signs.
2. No spitting on the locker room floors, bleacher areas, or the walls.
3. No stick handling in the lobbies, bleacher areas, mezzanine or conference room. This rule includes
shooting tape balls and stick handling golf and tennis balls!
4. No soccer balls, skateboards, rollerblades (in-line skates) or roller shoes.
5. No smoking or tobacco use in the facility.
6. No alcoholic beverages allowed.
7. STMA Ice Arena is not responsible for an individual’s hockey or skating equipment.
8. Dry land training is only permitted in specified locations.
9. Food and Beverage Policy
a. No outside food or beverages are allowed without Arena Manager’s permission.
b. Mobile food units are not allowed on premises
10. Open Skating Rules
a. No pucks, sticks or balls
b. No food or beverages on the ice
c. No horseplay, tag, crack the whip or racing
d. Skate in the direction that the skate guard dictates, never skate against the flow or traffic
e. Slower or inexperienced skaters keep near the boards
f. No sitting on the boards
g. No shoes on the ice
h. Do not carry anyone while skating
i. Please be courteous of other skaters, keep a safe distance
j. Report any misconduct or accidents to the Arena staff
11. Locker Room Policy
a. Locker room use is a privilege, not a right.
b. Restrooms, lobbies and common areas are not acceptable areas to change in and by
inappropriately doing so you may forfeit your ability to skate at the STMA Ice Arena, without a
refund of rental fees.
c. The STMA Ice Arena is not responsible for theft at the arena, it is suggested that all valuables
not be brought into the facility.
d. Please report any damage, trash or unsanitary conditions in locker room to arena staff.
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e. Locker rooms are to be supervised by the team coaches or managers; when players must be at the
arena at a designated time then the coaches/managers should be there also.
f. Any damage to the locker room will be billed out to the user or team (such as puck marks on the
walls, bench damage, unnecessary amount of garbage) repeat offenders will be denied use of the
facility.
12. On Ice Policy
a. No one will enter the ice until the ice re-surfacer has left the ice surface and the doors are closed.
b. In the event that someone enters the ice while the ice is being resurfaced, the driver, at his or her
discretion for the safety of the driver and person entering the ice, will exit the ice surface without
finishing the resurface; if deemed necessary the Arena Manager will be informed and ice rental
may be cancelled with no refund.
c. No one is allowed to write on the glass dasher boards or benches.
d. Painting or markings/drawings of any kind are not allowed on the surface of the ice, unless
approved by arena staff.
e. All pucks should be picked up prior to the end of the ice rental period. All players and coaches
need to be exiting the rink when the re-surfacer doors open.
f. Referees, coaches or players are to move the nets according to the direction of the driver.
13. Parking Lot Policy
a. Parking is on a first come, first served basis.
b. Users may not prohibit use by other patrons.
c. Parking is limited and needed for arena events. Use of the parking lot for out of town games by
parents or players is prohibited.
d. The STMA Ice Arena reserves the right to tow vehicles at the vehicle owner’s expense.
14. Keep hands off of rink glass and the lobby glass – keep the arena looking new!
15. The STMA Ice Arena has been built by the tremendous efforts of many people in the community, please
help us keep it looking great!
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LEARN TO SKATE
Date: July 10, 2023
To: STMA Arena Board
From: Adam Nafstad, City Administrator
At the June meeting the Board discussed its desire to have a Learn to Skate Program. STMA
Youth Hockey expressed interest in running a program and it was suggested Community Ed
could also potentially run the program.
Grant and I had brief conversions with Maryellen, our Community Educations Director, and
Maryellen stated the she does not have the staff to run the program.
As the Arena Board considers approving the Ice Allocation Policy, it should consider whether to
include a Learn to Skate program as a scheduling priority. Historically, with the limited ice
availability, Learn to Skate and Hockey (youth and high school) competed for ice time.
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