2024-01-22 Joint Powers Water Board Minutesr ■� r. r
..r r
January 22, 2024
Page
1. Call to Order, The regular meeting of the Joint Powers Water Board was called to order by
Chairperson Kauffman, on Monday, January 22, 202.4 at 6:00 p.m. at the Joint Powers Water Beard
Water Treatment plant, 11100 50"1 St NE, Albertville, MN 55301.
Board present:. Torn Dierberger, Ryan Gleason, Jae Hagerty, Chris Kauffman, Rob Olson, Bob
2agorski.
Beard absent: None.
Staff present: John Seifert, General Manager, Jennifer Thomas, Office Manager,
;Staff absent: Dustin Carlson, ''witilater Department Supervisor / Facilities Manager; lac Foster, Project
Manager,
Engineering present: Chris Larson, Short Elliott Hendrickson, Inc. (SEH).
Engineering absent: None.
Other present: Ursinio Puga, AE2S Engineering.
Approve Agenda. .r^ Ns for Board approval • move
(Appointment of Official r,r» Auditor,r Bank Signatories)
Olson moved, Hageirty seconded, to adopt the Agenda presented with the change of r r 3.16
to General Business, Motion.r s 1
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.1 Approval of November 27, 2023 Regular Board Meeting Minutes
3.2 Approval of !December 2823 fist of Claims
3.3 Approval of January 2024 List of Claims
14 Approval of December 2023 Budget Report
3.5 Approval of January 2024 Budget Report
3.6 Approval of December 2023.Cash Balances Report
3.7 Approval of Jainuary Cash Balances Report
3.8 Receipt of November 2023 Investment Summary Report
3.9 Receipt of December 2023 Investment Summary Report
3.10 Approval of November 2823 Monthly Operations Report
3.11 Approval of December 2023 Monthly Operations Report
3.12 MBI Pay App No. 4 - Filter Rehabilitation
3..13 Approval of 2024.JPWB General Engineering Engagement Services for SEH
3.14 Approval of Abdo Audit Engagement Letter for 2024
3,15 Authority to Pay Up to $25,000 to File the 2023 DNR Water Conservation Report
3.16 Appointment of (moved to general business 4.1)
1. Official Newspaper
2. Official Auditor
3. Official Depositor
4. Bank. Signatories
win.
A-egPdr Meeting
3a;,nuary 22, 2024
Page 2
3.17 Authorizing Investment Agencies
1. RBC
2. PMA
3. Wells Fargo
4. Community Development Bank
5. 215t Century Bank
4. General Business.
4A Appointment of
1. Official Newspaper - Crow River News
2. Official Auditor - Abdo
3. Official Depositor - Community Development Bank
4. Bank Signatories - Delena Daleiden, Ryan Gleason, Chris Kauffman,,
Rob Olson, 3ennifer Thomas, Bob Zagorski
Olson moved, Hagerty seconded, to approve the Official Newspaper, Auditor,
Depositor and Bgnatories as presented, Motion carried 6-0,
4.2 Appointment of Board Positions. The Board discussed the 2024 appoiintment of
Board positions. Zagorski moved, Gleason seconded, to approve the Board positions
below. Motion carried 6-0,
1. Chairperson - Ryan Gleason, St. Michael Councilmember
2. Vice Chairperson - Rob Olson, Albertville Councilmember
3. Board Treasurer - Tom Dierberger, Hanover Councilmember
Chairperson Gleason took over the meeting.
43 Presentation on Capital Improvernent Projects from AE2S Engineering.
Presentation on Storage Tank Siting Study. General Manager Seifert
introduced Ursiniio Puga from AE2S Engineering. Ursinio gave a presentation
on AE2S's storage tank siting study summary. AE2S recommends constructing
a 3 million gallon minimum prestressed concrete ground storage tank to rectify
the existing deficit and meet short-term growth needs, They also recommend
that the ground storage be located next to the current ASR site on 151h St. NE
and Labeaux Ave, NE in St. Michael and that it consist of 3 pumps with a total
pumping capacity of 6,000 gallons per minute. Ursino informed the Board that
it will be necessary to install emergency backup power, as well as provisions to
operate the ASR flow into and out of the ground storage tank. Olson moved,
Kauffman seconded, to accept AE2S Engineering's storage tank siting study as
presented. Motion carried 6-0
Joint Powers Water Board
Regular Meeting Minutes
January 22, 2024
Page 3
2. Approve Plans and Specs and Authorize Advertising for Bid of Joint
Powers Water Boa,rd ASR Watermain Looping Project from AE2S.
General Manager Seifert and Ursinio Puga from AE2S Engineering gave an
overview of the trunk watermain extension project., AE2S recommends a
trenchless installation of a 20 inch HDPE DR 11 pipe. If the Board approves the
plans and specs as presented, the request for bids will be published on
February 8, 2024 with bid opening on March 5, 2024. Joint Powers would
award the bid on March 25, 2024. Construction is anticipated to commence in
the summer of 2024 and costs are estimated to be $1,665,651, Seifert asked
for Board approval to approve the plans and specs for the trunk watermain
extension project as presented and to authorize the advertising for bids for
project construction. Olson moved, Kauffman seconded, to approve the plans
and specs for the trunk watermain extension project as presented and to
authorize the advertising for bids for project construction. Motion carried 6-0.
4.4 Visa, / MasterCard Class Action Suit. General Manager Seifert informed the Board
that there is a class action lawsuit for excessive fees charged by Visa and MasterCard,
Joint Powers Water Board's legal counsel feels the Board should consider participating
in. The suit has already been settled, but amounts have not been awarded to
participants. Staff recommends authorization to participate in the Visa and
MasterCard class action lawsuit. Hagerty moved, Kauffman seconded, to authorize
Staff to participate in the Visa and MasterCard class action suit. Motion carried 6-0.
4.5 Authorization to Modify ASR Water Fill piping. General Manager Seifert provided
drawings of Staff's recommendation to remove some undersized water piping and
installing improved piping to increase water volume for filling the ASR in a more
efficient manner. Staff estimates savings of $4,300 per month from pumping time
and monthly contract testing of supply water. The improvement is expected to reduce
annual injection phase by as much as two months per year. Staff solicited bids and
recommends the purchase of pipe and fittings from the low bidder in: Core & Main in
the amount of $4,056,45. In addition, Staff will work with onsite contractor MBI for a
one day removal and installation of the piping at the cost of approximately $1,000.
Staff recommends authorizing the purchase of pipe and fittings from Core & Main and
to work with MBI for a one day removal and installation of the piping for
approximately $1,000. Hagerty moved, Zagorski seconded, to authorize the purchase
of pipe and fittings from Core & Main in the amount of $4,056.45 and to work with
MBI for a one day removal and installation of the piping for approximately $1,000,
Motion carried 6-0.
5, Engineer.
5.1 Final Pay Application for the CSAH 19 Watermain Reconstruction Project,
Engineer Larson told the Board that the CSAH 19 watermain reconstruction project
has been completed, Engineer (Larson recommended that the New Look Contracting's
final pay application in the amount of $106,519.87 be paid after New Look provides a
2-year maintenance bond from the agreedupon Substation Completion date of August
25, 2023, as well as closeout paperwork (IC-134 forms, lien wavers). Olson moved,
MM'S FkJf-I*JCt2UFIY
January 22, 2024
Page 4
Dierberger seconded, to a,pprove final payment of $106,519.87 to New Look
Contracting after they provide a 2-year maintenance bond from t�h�e agreed upon
Substation Completion date of August 25, 2023, as well as closeout paperwork (�IC-
134 forms, Hen wavers). Motion carried 6-0.
a _,k 0 �A-
7. Other Business / Announcements, / Correspondence. None.
8. Adjourn. Hagerty moved, Olson seconded, to adjourn the Joint Powers Water Board
meeting at 7:09 PM. Motion carried 6-0.
Jer�6ifer rho s, Recording Secretary