2024-03-25 Joint Power Water Board AgendaJoint Powers Water Board
AGENDA
Regular Meeting of March 25, 2024
Joint Powers WTP
11100 50th Street NE
Albertville, MN
6:00 PM
Chairperson
Engineer
Ryan Gleason
Chris Larson, SEH
Board Members
Operations
Tom Dierberger
John Seifert, Veolia
Joe Hagerty
Jennifer Thomas, Veolia
Chris Kauffman
Dustin Carlson, Veolia
Rob Olson
Zac Foster, Veolia
Bob Zagorski
1. Call to Order / Roll Call
2. Approve Agenda - Page 1
3. Consent Agenda - Page 2
3.1 Approval of February 26, 2024 Regular Board Meeting Minutes - Page 3
3.2 Approval of March 2024 List of Claims - Page 5
3.3 Approval of March 2024 Budget Report - Page 6
3.4 Approval of March 2024 Cash Balances Report - Page 7
3.5 Approval of February 2024 Monthly Operations Report - Page 8
3.6 Resolution Approving Weber Lawn and Landscaping's Bid for Landscape
Maintenance - Page 21
3.7 MBI Pay App. No. 6 - Filter Rehabilitation - Page 26
4. General Business - Page 29
4.1 Abdo Audit Results - Page 30
4.2 AE2S Notice of Award of Watermain Looping Project - Page 70
4.3 Approval of Scope of Work for Proposal for Grant Funding for Future Water
Treatment Plant - Page 74
5. Engineer - Page 79
5.1 Submittal of Increase in Joint Powers Water Board's Water Appropriations
from the MN Department of Natural Resources - Page 80
5.2 Filter Rehabilitation - Change Order No. 1 - Page 82
6. Operations and Office - Page 88
6.1 GSR Update - Page 89
6.2 Filter Rehab Update - Page 90
7. Other Business / Announcements / Correspondence - Page 91
7.1 Locker Room Purchases - Page 92
8. Adjourn
Pagel of 93
CONSENT AGENDA
Page 2 of 93
Joint Powers Water Board
Regular Meeting Minutes
February 26, 2024
Page 1
1. Call to Order. The regular meeting of the Joint Powers Water Board was called to order by
Ryan Gleason, on Monday, February 26, 2024 at 6:00 p.m. at the Joint Powers Water Board Water
Treatment Plant, 11100 50th St NE, Albertville, MN 55301.
Board present: Tom Dierberger, Ryan Gleason, Joe Hagerty, Chris Kauffman, Bob Zagorski.
Board absent: Rob Olson.
Staff present: John Seifert, General Manager; Jennifer Thomas, Office Manager.
Staff absent: Dustin Carlson, Water Department Supervisor / Facilities Manager; Zac Foster, Project
Manager.
Engineering present: None.
Engineering absent: Chris Larson, Short Elliott Hendrickson, Inc. (SEH).
2. Approve Agenda. Hagerty moved, Zagorski seconded, to adopt the Agenda as presented.
Motion carried 5-0.
3. Approve Consent Agenda. General Manager Seifert told the Board that three additional
payments were added to the list of Claims. Kauffman moved, Dierberger seconded, to approve the
Consent Agenda with the three additional payments added to the list of Claims. Motion carried 5-0.
3.1 Approval of January 22, 2024 Regular Board Meeting Minutes
3.2 Approval of February 2024 List of Claims
3.3 Approval of February 2024 Budget Report
3.4 Approval of February 2024 Cash Balances Report
3.5 Receipt of January 2024 Investment Summary Report
3.6 Approval of January 2024 Monthly Operations Report
3.7 MBI Pay App No. 5 - Filter Rehabilitation
3.8 2023 DNR Water Conservation Report Filing - General Manager Seifert told the Board that
the DNR increased its pricing, so the previously approved amount of $25,000 for filing the
2023 DNR Water Conservation Report ended up actually being $27,929.09.
4. General Business.
4.1 Filter Rehab Actuator Replacement. General Manager Seifert told the Board that a
number of actuators had previously been repaired on the pressure filters to keep
operations running. There are 96 actuators on the five filters and plant recirculation
system. At this point, two of the actuators need repair. Since source parts are
unavailable, staff recommends replacing the two actuators. Staff recommends authorizing
the purchase of two new actuators from Novaspect in the amount of $13,120.69, plus
shipping. Hagerty moved, Dierberger seconded, to accept Novaspect's quote for two new
actuators in the amount of $13,120.69, plus shipping. Motion carried 5-0.
5. Engineer. None.
Page 3 of 93
Joint Powers Water Board
Regular Meeting Minutes
February 26, 2024
Page 2
6. Operations and Office.
6.1 Hannah Hoekman Resignation. General Manager Seifert told the Board that Hannah
Hoekman, a Joint Powers Water Operator, resigned effective February 16. Staff has
posted ads on several sites to fill Hannah's position. We wish her well in her future
endeavors.
6.2 Potential Generator Warranty Issue. General Manager Seifert explained to the Board
that there are problems with the new Cummins generator located at the Water Treatment
Plant. The motor had a leak between the block and oil was leaking onto the ground.
Seifert took a video of the leak and had Kodiak Power Systems look at it and diagnose the
problem. At this time the generator was under warranty and Cummins was contacted to
come out and repair the issue. They came out and ran the generator at a lower speed and
said that there was no leak. They were asked to run it at a higher speed, but said it
wasn't needed because there was no leak. Kodiak came out a second time and found the
leak again. Seifert contacted Cummins, but was told that the generator was no longer
under warranty. Kauffman asked if this is covered under insurance. Seifert said he would
look into that. The Board agreed that Seifert should contact its legal counsel, Scott
Landsman, and ask him to draft a letter to Cummins to seek repair of the generator as
provided under the warranty given the fact that Seifert had proof that the leak happened
prior to the end of the warranty period.
7. Other Business / Announcements / Correspondence.
7.1 T-Mobile Certified Letter. General Manager Seifert told the Board that T-Mobile sent a
Notice of Termination of Tower Lease informing Joint Powers Water Board that it would be
terminating its lease on the West Tower effective July 31, 2024. Seifert also told the
Board that he received an application from Dish Network for installation of a new antenna
on the East Tower.
8. Adjourn. Dierberger moved, Zagorski seconded, to adjourn the Joint Powers Water Board
meeting at 6:16 PM. Motion carried 5-0.
Jennifer Thomas, Recording Secretary
Page 4 of 93
JOINT POWERS WATER BOARD
CHECK REGISTER SUMMARY
MEETING DATE: 3/25124
Check #
Vendor
Check Date
Amount
Comments
17936e
CITY OF ST MICHAEL
3118/2024
$338,668.22
February 2024 Receipt by Charge
17937e
PAYMENT SERVICE NETWORK
3/18/2024
$5,823.70
Febmary 2024 Web Pay Fees
17938e
MN DEPT OF REVENUE
31IM024
$772.00
February 2024 Sales Tax
17939e
CENTERPOINT ENERGY
3/182024
$1,234.47
February 20241nvoices
17941e
YOUR LOCKER STORE
321/2024
$3.990.00
Lockers for WTP Locker Room
20967
ABDO
321/2024
$4.890.00
2023 Audit
20968
CITY OF HANOVER
321/2024
$61,137.01
February 2024 Receipts by Charge
20969
FEHN COMPANIES
3212024
$2,250.00
Refund deposit RPZ#48661821 Meter # 19184515
20970
IFOREST GLEN TOWNHOME ASSOCIAT
3/212024
$2,200.141
Refund Overpayment
20971
HOFF, BARRY PA
3/212024
$321.00
February 2024 Invoice
20972
LENNAR
3212024
$76.77
Ref credit bal on 5049 Jana Ct NE
20973
MN DEPT OF HEALTH
3212024
$18,983.00
Safe Water Fee - March 2024
20974
MUNICIPAL BUILDERS INC
321/2024
5340,501.28
Fitter Rehabilitation
20975
OTTO DRYWALL
321/2024
$6.990.00
WTP Locker Room Drywall
20976
PETER/KELLY HAGBERG
321/2024
$9&55
Ref credit bal on 10171470, St NE
20977
PFC EQUIPMENT INC.
31212024
$2,423.00
Gnmu fos Pump
20978
PREMIUM PLANT SERVICES INC.
31212024
$9.914.00
Steam Clean and Vacuum WaterTank
20979
RED TECHNOLOGIES
321/2024
$250.00
Website Edge
20980
SHERWIN WILLIAMS
3212024
$362.52
Locker Room Paint
20981
Short Elliott Hendrickson Inc
3/21/2024
$14,805.13
March 2024 Invoices
20982
TEGRETE
321/2024
$462.00
May 20241nvoice
20983
VEOLIA WATER NA
3/2V2024
$101,528.00
April 2024 Contract Maintenance
20984
WILHELM PROPERTIES LLC
32l/2024
$52.35
Ref credit bal on 1345744th Cir NE
20985
WRIGHT COUNTY FINANCE
321/2024
$61.20
Overpayment 39.3381-00
20986
WSB
3212024
$180.00
GIB Services
20987
XCELENERGY
3212024
$17.304.07
Pump House and ASR
20988
WSB
3212024
$2.099.00
Misc As-Buills and Topo
20989
JEW HOLDINGS LLC
3222024
5433.89
Replace check #20859
20990
OSI BATTERIES
31222024
S633.45
Batteries for WTP
20991
RE[ REAL ESTATE & PROPERTY MGM 1
3122120241
$52.351
Ref credit bal on 13457 44th Cir NE
1 $938,497,101
Absent
Ryan Gleason Rob Olson
Joe Hagerty Bob Zagorski
Chris Kauffman Tam Dierberger
Page 5 of 93
Joint Water Board
Budget - 2024 JPWB Board Meeting
March 2024 2024
Account Desc, Budget 2021 Amt YiD Budget YTD Amt
FUND 101 GENERAL FUND
E 10140000-700 Advertising
$200.00
$0.00
$200.00
$0.00
E 101-40000-702 Ucense/Fees
$375.00
$250.00
$375.00
$850.00
E 101-40000-704 Bank Charges
$500.00
$0.00
$500.00
$0.00
E 10140000-712 Contract Maintenance
$1,247,045.00
$101,528.00
$1,247,045.00
$304,584.00
E 101-40000-730 Insurance
$28,000.00
$0.00
$28,000.00
$0.00
E 10140000-734 Meeting Allowance
$300.00
$0.00
$300.00
$0.00
E 10140000-748 Office Supplies
$500.00
$0.00
$500.00
$0.00
E 1014000D-749 Credit Card Fees
$30,000.00
$2,522.40
$30,000.00
$8,009.09
E 10140000-752 Audit Fees
$24,000.00
$4,890.00
$24,000.00
$18,090.00
E 10140000-754 GIS Engineer fees
$7,500.00
$2,279.00
$7,500.00
$3,466.50
E 1014000G-755 Pmject Engineering Fe
$2,500.00
$14,805.13
$2,500.00
$15,102.18
E 10140000-756 General Engineering F
$24,000.00
$0.00
$24,000.00
$0.00
E 10140000-757 Wellhead Protection En
$400.00
$0.00
$400.00
$0.00
E 101-40000-758 Legal Fees
$4,000.00
$321.00
$4,000.00
$593.00
E 1014000D-759 ASR-Mist
$1,000.00
$0.00
$1,000.00
$1,136.00
E 10140000-770 System Maintenance
$40,OD0.00
$11,781.92
$40,000.00
$751,322.47
E 10140000-771 Well Maintenance
$100,000.00
$0.00
$100,000.00
$0.00
E 10140000-772 System Repairs
$35,000.00
$2,423.00
$35,000.00
$2,423.00
E 10140000-773 Facility Mgmt
$25,000.00
$11,804.52
$25,000.00
$17,826.81
E 10140000-774 Utilities
$330,000.00
$17,304.07
$330,000.00
$26,031.26
E 10140000-785 DNR Water Usage
$18,000.00
$0.00
$18,000.00
$27,929.09
E 10140000-795 Mix Expense
$2,500.00
$0.00
$2,500.00
$0.00
E 10140000-796 EDA/RR Fees
_ $1,100.00
$0.00
$1,100.00
$0.00
FUND 101 GENERAL FUND
$1,421,920.00
$169,909.04
$1,921,920.00
$1,177,363.40
$1,921,920.00 $169,909.D4 $1,921,920.00 $1,177,363.40
0312PJ24 9:18 AM
Page 1
Page 6 of 93
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Page 7 of 93
O VEOIIA
Orrice & P Locelion.
111W 50" St NE
IUtK`rtvine MN 66301
Office — 763 197-3611
F. — 763 97-3611
Emergency
763-219-5309
Monthly Operations Report
John Seifert - General Manager
Dustin W. Carlson - Supervisor & Facilities Manager
Jennifer Thomas - Office Manager
Ruth Klick - Project Associate
Delena Daleiden - Admin. - Finance
Jeri Stodola -Admin
February 2024
Operators:
Joseph Hill - Lead Operator
Fred Hoilles - Operator
Zach Blake - Operator
Executive Summary
Joint Powers effectively produced 67,459,000 gallons of water in the report month. All bacteriological samples were negative. The
average fluoride concentration was 0.82 mg/L (Limits are 0.5 & 0.9). The total production to the disbibution system was 67,026,800
gallons and actual consumer use was 53,844,800 gallons, an average daily amount of 1.86 million gallons per day.
Operations
The standard operations of the facilities include:
O
Daily testing of fluoride and chlorine in the system.
O
Monthly performance inspections on wells.
4
Monthly bacteriological sampling (25 samples).
O
Bulk chemical deliveries.
O
ERT missed reads/ meter checks.
O
Chemical feed systems adjustments & maintenance.
O
Laboratory equipment calibrations.
O
Safety and training meetings.
O
MC Lite meter reading routes for Hanover & St. Michael.
O
Regularly scheduled operations & maintenance meetings.
O
Routine daily rounds, inspections, and security checks
of the water treatment plant.
O
Routne weekly off -site facilities inspections and security
checks.
O
Regular backwashing of filters, reclaiming and pumping
of backwash sludge.
O
Monthly performance inspections of emergency generators.
O
Monitoring & regulating access to the water towers for
telecommunications companies to make repairs &
upgrades.
Major Activities
Uncommon Operations and Major Corrective Maintenance:
O Filter Rehab Ongoing.
O GSR Cleaned and Vacuumed Out.
O Locker Room/ Bathroom Project Updated Pictures.
of 93
Safety & Training
Each month our staff performs inspections of all safety equipment such as fire extinguishers, eyewash stations, chemical showers, and
emergency lighting. We also have safety meetings during the month that consist of both routine and non -routine topics.
Call-0uts (After -Hours Emergency Calls)
O None in February
Regulatory Communications
Our monthly regulatory communications were completed satisfactorily and on -time. These were:
O The monthly fluoridation report to the MDH
O The monthly bacteriological test results to the MDH
O The monthly injection/recovery report to the EPA
Major Client / Public Relations Issues
O None In February
Distribution System Statistics
Total
Hanover
St Michael
Joint
Powers
Comments
Locates (GSOC)
132
42
89
1
Gopher State One Call, Tickets Received
Hydrants Flushed
0
0
0
0
Spring/Fall(Joint Powers Are Albenville)
Including water quality issues (Albertville), water
Customer Service Visits
11
0
11
0
usage issues, curb stops oNog,waler main
operations, special locates (not through GSOC)&
misc. issues.
Inspections
28
6
22
NA
These include out -of bounds read checks, leaking
Meter/ERT Issues/Repairs
26
7
19
NA
meters, bad ERTafreplacements, wiring issues,
missed reads, monthly meter reading, etc.
Maintenance Work Orders
41
1
0
40
These include issues/repairs & regular
maintenance for the dlst.systems &JP facilities.
Finals
21
2
19
NIA
Balance
LIM 1 $356,472 1 $3.795 1 $352,1
Final reconciliation will occur after year-end finances have been processed.'No updates on
available at time of report. Estimated
Appendices
Monthly Fluoride Report, Monthly Bacteriological Report, Monthly ASR EPA Report
Page 9 of 93
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Page 17 of 93
Year: 2024 (2024 Cycle) Month: February
U.S. ENVIRONMENTAL PROTECTION AGENCY MONTHLY MONITORING REPORT
FOR CLASS V INJECTION WELLS
UIC PERMIT NUMBER: MN-171-5R21-0002
OPERATOR NAME:
Joint Powers Water Board
ADDRESS:
11000 50th St NE WELL NAME:
CITY/STATE/ZIP:
Albertville, MN 55301 WELL COUNTY:
PHONE:
(763) 497-3611
MONTHLY REQUIREMENTS
Well 9
Wright
Total Injection Period
Total Report
Total Injection Period Volume
YTD Volume
Month Volume
Injection (Gallons)
26,675,000
1 13,182,000
1 29,321,000
Injection Pressure &
GPM
Average
Highest Value
Lowest Value
Monthly Injection
Pressure (psig)
8.5
10
8
Monthly Injection Flow
Rate (GPM)
312.9
323
307
Total Recovery Period
Total Report
% of Injection Period Total
Recovery (Gallons)
YTD Volume
Month Volume
Volume
0
0
0.00%
COMMENTS:
The 2023 ASR cycle began in December 2023, with the injection phase. Test well 6 and ASR well 9
were flushed to waste and background testing & sampling was performed on both wells and the
injection source, the Joint Powers distribution system, before injection was begun.
CERTIFICATION
I certify under the penalty of law that I have personally examined and am familiar with the information submitted in this
document and all attachments and that, based on my inquiry of those individuals immediately responsible for obtaiing
the information, I believe that the information is two, accurate, and complete. I am aware that there are significant
penalties for submitting false information, including the possibility of fine and punishment. (Ref. 40 CFR Section 144.32)
Dustin W. Carlson, Water Operations Supervisor & Facilities Manager
Name and Official Ti le
Signature: ✓o .E Z Date Signed: , _ t,_ Zy
Page 18 of 93
Year: 2024 (2024 Cycle) Month: February
UIC PERMIT NUMBER: MN-1715R21-0002
OPERATOR NAME: Joint Powers Water Board ASR PTC-3
SAMPLE LOCATION: Well (Mt. Simon)
Constituent
Units
Detection
Limit
Well
5%
Recovery
Well
30%
Recovery
Well
60%
Recovery
well
100%
Recovery
Federal
Drinking
Water
Standard
Method
Date
Temperature
°C
H
Bid Units
Conductivity
u5/cm
ORP
mV
Dissolved Oxygen DO
m L
Chlorine, Total Residual
mg/L
0.01
HACH 8167 5th ED 2008
Aluminum
u /L
4
200
EPA200.8
Arsenic
u /L
0.5
10
EPA 200.8
Calcium
ug/L
400
EPA 200.8
Copper
u /L
0.5
1000
EPA 200.8
Iron
u9/L
50
300
EPA 200.8
Lead
u /L
0.1
EPA 200.8
Magnesium
ug/L
100
EPA 200.8
Manganese
u /L
0.5
50
EPA 200.8
Potassium
u L
20
EPA 200.8
Sodium
ug1L
50
EPA 200.8
Alkalinity, Total as CaCO3
m L
5
SM 23208
Chloride
m
2
250
SM 4500Cl E
Fluoride
m /L
0.1
2
SM 4500F/C
Nitrogen, Ammonia
m /L
0.04
EPA 350.1
Phosphorous
m /L
0.4
EPA 365.4
Silica, Dissolved
m /L
1
EPA 200.7
Sulfate
m /L
2.5
250
ASTM D516-02
Total Hardness by 2340B
m /L
1420
EPA 200.8
Nitrogen, Neldahl, Total
m /L
1
EPA 3512
Total Organic Carbon
m /L
1 2
EPA 9060
Gross Alpha
pCUL
EPA 900.0
Adjusted Gross Alpha
pCUL
15
Ra-226
pCVL
5
EPA 903.1
Ra-228
pCUL
5
EPA 904.0
Ra-226+Ra-228
pCUL
5
Total Uranium 238
pCUL
0.5
ERA200.8
Bromodichloromethane
u /L
0.5
EPA 524.2
Bromoform
u L
4
EPA 524.2
Chloroform
ug1L
0.5
EPA 524.2
Dibromochloromethane
ug/L 1
0.5
EPA 524.2
Total Trhalumethanes Calc.
u /L
80
EPA 5242
Dibromoacetic Acid
u /L
1
EPA 5522
Dichloroacetic Acid
u /L
1
EPA 552.2
Monobromoacelic Acid
u L
1
EPA 552.2
Monochloroaccetic Acid
u9/L
1
EPA 552.2
Trichloroacelic Acid
uglL
1
EPA 552.2
Total HaloaceBC Add
u /L
60
EPA 552.2
Uranium -234
pCUL
HSL300
Uranium -235
pCi2
HSL-300
Uranium -238
pCUL
HSL300
ogc v �i v�
Year: 2024 (2024 Cycle) Month: February
UIC PERMIT NUMBER: MN-171-5R21-0002
OPERATOR NAME: Joint Powers Water Board ASR PTC-3
SAMPLE LOCATION: Test Well (Mt. Simon)
Constituent
Units
Detection
Test Well
Background
Injection
Test Well
95Y
Injection
Test Well
1covWater
Recovery
Federal
Drinking
Stentlard
MethodLimit
Data
1/2/2024
Temperature
°C
10.0
H
Sld Units
6.47
Conductivity
us/cm
0."1
ORP
mV
-68.10
Dissolved Oxygen (DO)
m /L
1.81
Chlorine, Total Residual
ug1l.
0.01
0.00
HACH 8167 5th ED 2008
Aluminum
u L
4
<1.7
200
EPA 524.2
Arsenic
u /L
0.5
1.00
10
EPA 524.2
Calcium
u /L
400
77.000
EPA 524.2
Copper
u /L
0.5
<0.57
1000
EPA 524.2
Iron
ugIL
50
1.700.00
300
EPA 524.2
Lead
ugiL
0.1
<0.13
EPA 5242
Magnesium
uglL
100
28,000.00
EPA 524.2
Manganese
u L
0.5
220.00
50
EPA 524.2
Potassium
u /L
20
2,300.00
EPA 5242
Sodium
u /L
50
5.200.00
EPA 524.2
ARalmity,Total as CaCO3
m /L
5
270
SM 2320E
Chloride
M91L
2
0.59
250
SM 4500-CI E
Fluoride
M91L
0.1
2
SM 4500F/C
Nitrogen. Ammonia
mpIL
0.04
0.14
EPA 350.1
Phosphorous
m /L
0.4
<0.021
EPA 365.4
Silica, Dissolved
m /L
1
9.70
200.7 MET ICP
Sulfate
mg/L
2.5
16.00
250
ASTM D516-02
Total Hardness by 23408
g1L
1420
310.00
EPA 200.8
Nitrogen, K'eldahl, Total
mgIL
1
0.38
EPA 351.2
Total Organic Carbon
m /L
2
0.682
1
EPA 9060
Gross Alpha
pCVL
17.70
EPA 900.0
Adjusted Gross Alpha
pCUL
15.52
15
Ra-226
pCill.
4
5
EPA 903.1
Re-228
pCVL
2.14
5
EPA 904.0
Ra-226+Ra-228
CVL
6.17
5
Total Uranium
u
0.5
1.00
EPA 200.8
Bromodichloromethane
u
0.5
<0.10
EPA 5242
Bromoform
u L
4
<0.20
EPA 5242
Chloroform
u L
0.5
<0.20
EPA5242
Dibromochluromethane
ug/L
0.5
<0.10
EPA 524.2
Total Trihalomethanes(Calc.)
u L
<0.20
80
EPA524.2
DidwmosceOc Acid
ugtL
1
<0.60
EPA 652.2
Dichloroace8c Acid
u L
1
<0.60
EPA 6622
Monobramoacetic Add
u L
1
<0.60
EPA5522
Monochloroaccelic Adtl
u /L
1
<7.2
EPA 552.2
Trichloroacetic Acid
u L
1
<0.50
EPA 552.2
Total Haloacelic Add
U91L
<1.2
60
EPA 552.2
Uranium -234 1
pCUL
1.710
HSL300
Uranium -235 1
pCVL.
0.056
HSL300
Uranium-238 1
PCVL
OA10
HSL300
Page 20 of 93
RESOLUTION NO. 03-25-24-1
RESOLUTION TO AUTHORIZE A CONTRACT WITH
WEBER LAWN AND LANDSCAPE FOR LAWN CARE
WHEREAS, Joint Powers Water Board is in need of contract services for landscape
maintenance at five properties;
WHEREAS, Joint Powers Water Board solicited for competitive bids for landscape
maintenance;
WHEREAS, the low bid for landscape maintenance was from Weber Lawn and Landscape in
the amount of $17,277.
NOW THEREFORE, BE IT HEREBY RESOLVED that the Joint Powers Water Board of
Albertville, Hanover and St. Michael, Minnesota will enter into a contract with Weber Lawn and
Landscape in the amount of $17,277 to provide landscape maintenance at five of its properties.
Adopted by affirmative vote of the Joint Powers Board this 25th day of March, 2024
La
ATTEST
Jennifer Thomas, Office Manager
Ryan Gleason, Chairperson
Page 21 of 93
Weber Lawn & Landscape 612-695-1274
Landscape Property Maintenance Snow Removal
"Incorporating courtesy, dependability and integrity into everything we do."
WEBER
LgWN & LANDSCgpE
Property Address:
Property Name:Joint Powers water
Contact info:-jennifer.thomas@veolia.com
Project description:
1. Spring Clean-up in May as weather permits. Includes: removal of leaves and debris from
around all buildings, curbs, walkways and steps. Including around Rock beds and shrubs.
Dethatching where necessary. Starting at $265, includes 3 Man hours after 3 hours charged
perhour$128
2. Fall Clean-up in October/November as weather permits. Includes: Removal of leaves and
debris from around all buildings, curbs, walkways and steps. Blowing of leaves from Rock beds,
shrubs and pathways. Trim all daylilies down to ground at front entries.Starting at $245, includes
3 Man hours after 3 hours charged per hour $128
3.Shrub Trimming
Trim shrubs (1) Times in Spring and (1) Fall if needed. Charged $128/Hr
Trim shrubs, Blow out landscape beds and around trimmed shrubs removing debris, Haul off
debris.
4. Lawn Cutting and Trimming: Shall include weekly
o Remove normal trash and debris located in lawn areas
o Mowing, trimming all lawn areas
o Trim around all trees, rocks, beds, buildings, mailboxes and along fences, etc.
o All clippings must be blown from hard services from property after each cutting and
may not be swept into street.
o Edging along all sidewalks, curbs and drives monthly
5. Cbemical AnWication
Page 22 of 93
Weber Lawn 8 Landscape
612-695-1274
Landscape Property Maintenance Snow Removal
"Incorporating courtesy, dependability and integrity into everything we do."
• Application #1 — Crabgrass pre -emergent with granular fertilizer
• Application #2 — Granular fertilizer Weed & Feed
A. Service Locations.
Service Location 1 (Exhibit Al)
JPWB Well House 2. 10690 15 St NE. St Michael MN 55376
Monthly Mowing - $248
Fertilizer (1 pre emergent App) $150
Service Location 2 (Exhibit A2)
JPWB East Water Tower: 13458 50 St NE St Michael m;; 55376
Monthly Mowing - $384
Fertilizer (1 pre emergent App)- $250
Service Location 3 (Exhibit A3)
JPWB West Water Tower. 101 Terrace Rd NE St Michael MN 55376
Monthly Mowing -$435
Fertilizer (1 pre emergent App) - $220
Service Location 4 (Exhibit A4)
JPWB Wells 6 and 7: 376 Ivory Av NE St Michael MN 55376
Monthly Mowing -$385
Fertilizer(1 pre emergent App) -$185
Service Location 5 (Exhibit A5)
5. JPWB Water Treatment Plant, 11100 501h St. NE Albertville MN 55301
Monthly Mowing - $785
Fertilizer (3 App front of building) - $450
Total Cost for 5 Locations-$17,277
-Mowing, Fertilizer, Spring/fall cleanups, Weeding,
Page 23 of 93
Weber Lawn & Landscape
612-695-1274
Landscape Property Maintenance Snow Removal
"Incorporating courtesy, dependability and integrity into everything we do."
2) Weber Lawn & Landscape Responsibilities
Weber Lawn & Landscape agrees:
• To operate in a professional predictable manner, with a clean presentable image while
on site. All employees have high vise uniforms while on the clock.
• To use subcontractors as it sees fit to complete work orders and tasks with prior
approval.
• To hire only those workers legally authorized to work in the United States.
• To maintain insurance and coverage deemed necessary by law including liability,
workers comp, and auto.
• Communication is one of our most important rules that our team needs to follow,
Communication with customers, communication with employees is one great benefit of
our company.
3) Payment Terms & Conditions
• All services performed will be paid in full within Net 30 days.
• Client will be billed monthly for all services including mowing / maintenance / and
landscaping jobs.
• Any landscaping work over $1000 will require a 50% deposit, including spring mulching
services.
• Payments may be issued via Check, or online invoice bill pay through quickbooks.
• Payments made after 30 days may be subject to a $100/month late fee.
4) Legal Notices I Disclaimers
• The client is advised and permits their property to be photographed and/or videographed
for the purpose of site documentation and for social medialmarketing purposes.
• Weber Lawn & Landscape agree that this contract is enforceable according to the laws
of the state of Minnesota.
• Any individual who signs this agreement on behalf of the property owner or Weber Lawn
& Landscape, promises and guarantees that he or she is fully authorized to execute this
agreement on behalf of his or her employer or company. In the case of an agent of the
property owner, such agent represents, promises and guarantees that such agent is fully
authorized to execute this agreement on behalf of the property owner.
• This agreement will not be binding upon the contractor until a signed copy has been
received by our office. No oral agreements will be accepted, whatsoever.
Page 24 of 93
Weber Lawn & Landscape
612-695-1274
Landscape Property Maintenance Snow Removal
"Incorporating courtesy, dependability and integrity into everything we do."
Notice of Pre -Lien This notice is to advise you of your rights under the Minnesota Law in connection with the improvement to your
property. Any person or company supplying labor or materials for this improvement may file a lien against your property M that
person or company has not been paid for the wnbibutions. Under Minnesota Law, you have the right to pay persons who supplied
labor or materials for this improvement directly and deduct this amount from our contract price or withhold the amounts due them
from us until 120 days after completion of the improvement unless we give you a lien waiver signed by persons who supplied any
labor or materials for the improvement and who gave you a timely notice.
Weber Lawn & Landscape
24300 129th Ave North Rogers MN 55374
Www. Weberlandscapes.com
Customer Name Customer Signature Date
Zach Weber Contractor Signature Date
Page 25 of 93
-o�
SEH MEMORANDUM
TO:
Joint Powers Water Board
FROM:
Christopher Larson, P.E.
DATE:
March 18, 2024
RE:
MBI Pay App No. 6 - Filter Rehabilitation
Attached is Application for Payment No. 6 from Municipal Builders, Inc. This application for payment is
for work on the Filter Rehab Project through March 10, 2024. I have reviewed this application for
payment and believe it to accurately reflect work completed through the above referenced date. We
recommend that the Board pay the requested amount of $340,501.28.
Attachments: MBI Application for Payment No. 6
Short Elliott Hendrickson Inc., 3535 Vaanais Center any , St. P.W. MN 55110-51%
SEH is an equal opportunity employer I www.sohInc.com 1 651.490,2000 1 800.325.2055 1 651.490.2150 tax
Page 26 of 93
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Page 27 of 93
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Page 28 of 93
GENERAL BUSINESS
Page 29 of 93
JOINT PC VVERS WATER BOARD
`\ nc�rr$vrcGF HANOVCR • Sf- HfCHAEc
Joint Powera Water Board Tel.: 763497-3611
11100 S& St NW Fax : 7634974908
Albertville MN 55301 wvnN.jointpowerswaterboard.org
■MEMO
TO:
Joint Powers Water Board
FROM:
John Seifert
DATE :
March 19, 2024
SUBJECT:
Abdo 2023 Audit Results
Staff has worked with Abdo on the annual audit process. The Board will receive a video
presentation highlighting the 2023 audit. Pending direction by the Board, Staff is looking for
approval of the 2023 audit as presented.
Recommended Motion: Authorize the approval of the 2023 audit as presented.
TNISTRANSMISSIONCOWMNSCONFIDEWU INFORMATIONIWENDED FOR USE ONLY BY THE MOVE NAMEDRECIPIENT READING,
DISCUSSION, DISTRIBUr10N,ORCOPYINGOFTMSMESMGEISSTRICTLYPROHIBIIEOBYANYONEOTHERT THENAMEDRECIPIENT
OR HIS OR HER EMPLOYEES OR AGENTS. IF YOU HAVE RECEIVED THIS FM IN ERROR, PLEASE IMMEDIATELY NOTIFY US BY TELEPHONE
(COLLECTI.ANDRETURNTHEORIGINALMESS ETOUSATTHEABOVEADORESSVIAUS. POSTALSERVICE.
Page 30 of 93
V
Executive Governance
Summary
Joint Powers Water Board of Albertville,
Hanover and St. Michael
Albertville, Minnesota
For the year ended December 31, 2023
■� Edina Office Mankato Office Scottsdale Office
N 5201 Eden Avenue, Ste 250 100 Warren Street, Ste 600 14500 N Northsight Blvd, Ste 233
`N �d Edina, MN 55436 Mankato, MN 56001 Scottsdale, AZ 85260
ii. a jr rP 9528359090 P 507.625,2727 P 480.864.557
age 31 of 93
Ahap A _ ` Abdosolutions.com
NEED DATE
Board of Commissioners
Joint Powers Water Board of
Albertville, Hanover and St. Michael
Albertville, Minnesota
We have audited the financial statements of the Joint Powers Water Board of Albertville, Hanover and St. Michael (the
JPWB), Albertville, Minnesota, as of and for the year ended December 31, 2023 and have issued our report thereon dated
NEED DATE. Professional standards require that we provide you with information about our responsibilities under
generally accepted auditing standards, as well as certain information related to the planned scope and timing of our audit.
We have communicated such information in our letter to you dated December 7, 2023. Professional standards also
require that we communicate to you the following information related to our audit.
Significant Audit Findings
In planning and performing our audit of the financial statements, we considered the JPWB's internal control over financial
reporting (internal control) as a basis for designing auditing procedures for the purpose of expressing our opinion on the
financial statements, but not for the purpose of expressing an opinion on the effectiveness of the JPWB's internal control
over financial reporting. Accordingly, we do not express an opinion on the effectiveness of the JPWB's internal control
over financial reporting.
A deficiency in internal control exists when the design or operation of a control does not allow management or employees,
in the normal course of performing their assigned functions, to prevent, or detect and correct misstatements on a timely
basis. Amaterial weakness is a deficiency, or combination of deficiencies, in internal control such that there is a
reasonable possibility that material misstatement of the JPWB's financial statements will not be prevented or detected
and corrected on a timely basis. Asignificant deficiency is a deficiency, or combination of deficiencies, in internal control
that is less severe than a material weakness, yet important enough to merit the attention of those charged with
governance.
Our consideration of internal control was for the limited purpose described in the first paragraph of this section and was
not designed to identify all deficiencies in internal control that might be material weaknesses or significant deficiencies
and therefore, material weaknesses or significant deficiencies may exist that were not identified. Given these limitations,
during our audit we did not identify any deficiencies in internal control that we consider to be material weaknesses.
However, material weaknesses may exist that have not been identified. We did identify a deficiency in internal control,
described on the following page as finding 2023-001 and 2023-002 which we consider a significant deficiency.
Lighting the path forward
2 Page 32 of 93
2023-001
Preparation of the Financial Statements
Condition:
As in prior years, we were requested to draft the audited financial statements and related
footnote disclosures as part of our regular audit services. Auditing standards require auditors to
communicate this situation to the Board as an internal control deficiency. Ultimately, it is
management's responsibility to provide for the preparation of your statements and footnotes, and
the responsibility of the auditor to determine the fairness of presentation of those statements.
From a practical standpoint we do both for you at the same time in connection with our audit.
This is not unusual for us to do with organizations of your size. However, based on recent
auditing standards, it is our responsibility to inform you that this deficiency could result in a
material misstatement to the financial statements that could have been prevented or detected by
your management. Essentially, the auditors are not to be part of your internal control process.
Criteria:
Internal controls should be in place to provide reasonable assurance over financial reporting.
Cause:
From a practical standpoint we do both for you at the same time in connection with our audit.
This is not unusual for us to do with organization of your size.
Effect:
The effectiveness of the internal control system relies on enforcement by management. The
effect of deficiencies in internal controls can result in undetected errors in financial reporting.
Recommendation:
It is your responsibility to make the ultimate decision to accept this degree of risk associated with
this condition because of cost or other considerations. As in prior years, we have instructed
management to review a draft of the auditor prepared financials in detail for their accuracy; we
have answered any questions they might have, and have encouraged research of any accounting
guidance in connection with the adequacy and appropriateness of classification of disclosure in
your statements. We are satisfied that the appropriate steps have been taken to provide you with
the completed financial statements. While management is reviewing the financial statements we
recommend a disclosure checklist is utilized to ensure all required disclosures are presented and
management should agree its financial software to the numbers reported in the financial
statements.
Management Response:
For now, JPWB's management accepts the degree of risk associated with this condition and thoroughly reviews a draft of
the financial statements.
Abdo Solu tions.coin
Page 33,93
2023.002
Limited Segregation of Duties
Condition:
During our audit we reviewed procedures over cash disbursements, cash receipts, and cash
reconciliation and found the JPWB to have limited segregation of duties over those transaction
cycles.
Criteria:
There are four general categories of duties: authorization, custody, record keeping and
reconciliation. In an ideal system, different employees perform each of these four major
functions. In other words, no one person has control of two or more of these responsibilities.
Cause:
As a result of the limited number of staff, in the disbursement cycle, the accountant has access
to checks, ability to posts to the general ledger, and prepares bank reconciliations. The
accountant also has the ability to set up/maintains customers, receives checks, records receipts,
posts and approves journal entries, and prepares the bank reconciliation.
Effect:
The existence of this limited segregation of duties increases the risk of fraud.
Recommendation:
While we recognize the number of staff is not large enough to eliminate this deficiency, we
recommend that the JPWB evaluate the current procedures and segregate duties where possible
and implement any compensating controls. We are aware some compensating controls are in
place, however, it is important that the JPWB Council is aware of this condition and monitor all
financial information.
Management Response:
Management recognizes that it is not economically feasible to correct this finding, however is aware of the deficiency and
is relying on oversight by management and the JPWB Council to monitor this deficiency.
Compliance
As part of obtaining reasonable assurance about whether the JPWB's financial statements are free from material
misstatement, we performed tests of its compliance with certain provisions of laws, regulations, contracts, and grant
agreements, noncompliance with which could have a direct and material effect on the financial statements. However,
providing an opinion on compliance with those provisions was not an objective of our audit, and accordingly, we do not
express such an opinion. The results of our tests noted no instances of noncompliance or other matters that are required
to be reported under Minnesota statutes.
Qualitative Aspects of Accounting Practices
Management is responsible for the selection and use of appropriate accounting policies. The significant accounting
policies used by the JPWB are described in Note 1 to the financial statements. No new accounting policies were adopted
and the application of existing policies were not changed during the year ended December 31, 2023. We noted no
transactions entered into by the governmental unit during the year for which there is a lack of authoritative guidance or
consensus. All significant transactions have been recognized in the financial statements in the proper period.
Accounting estimates are an integral part of the financial statements prepared by management and are based on
management's knowledge and experience about past and current events and assumptions about future events. Certain
accounting estimates are particularly sensitive because of their significance to the financial statements and because of
the possibility that future events affecting them may differ significantly from those expected. The most sensitive
estimates for the financial statements are noted below.
Management's estimate of depreciation is based on estimated useful lives of the assets. Depreciation is
calculated using the straight-line method.
Management's estimate of its lease receivable is based on the present value of lease payments expected to be
received during the lease term.
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We evaluated the key factors and assumptions used to develop depreciation in determining that it is reasonable in
relation to the financial statements taken as a whole. The disclosures in the financial statements are neutral, consistent,
and clear. Certain financial statement disclosures are particularly sensitive because of their significance to financial
statement users.
Difficulties Encountered In Performing the Audit
We encountered no significant difficulties in dealing with management in performing and completing our audit.
Corrected and Uncorrected Misstatements
Professional standards require us to accumulate all known and likely misstatements identified during the audit, other than
those that are clearly trivial, and communicate them to the appropriate level of management. Management has corrected
all such misstatements. In addition, none of the misstatements detected as a result of audit procedures and corrected by
management were material, either individually or in the aggregate, to each opinion unit's financial statements taken as a
whole.
We also assisted in preparing a number of yearend accounting entries. These were necessary to adjust the JPWB's
records at year end to the appropriate ending balances.
Disagreements with Management
For purposes of this letter, professional standards define a disagreement with management as a financial accounting,
reporting or auditing matter, whether or not resolved to our satisfaction that could be significant to the financial
statements or the auditor's report. We are pleased to report that no such disagreements arose during the course of our
audit.
Management Representations
We have requested certain representations from management that are included in the management representation letter
dated NEED DATE.
Management Consultations with Other Independent Accountants
In some cases, management may decide to consult with other accountants about auditing and accounting matters,
similar to obtaining a "second opinion" on certain situations. If a consultation involves application of an accounting
principle to the governmental unit's financial statements or a determination of the type of auditor's opinion that may be
expressed on those statements, our professional standards require the consulting accountant to check with us to
determine that the consultant has all the relevant facts. To our knowledge, there were no such consultations with other
accountants.
Other Matters
We applied certain limited procedures to the required supplementary information (RSI) (Management's Discussion and
Analysis) is information that supplements the basic financial statements. Our procedures consisted of inquiries of
management regarding the methods of preparing the information and comparing the information for consistency with
management's responses to our inquiries, the basic financial statements, and other knowledge we obtained during our
audit of the basic financial statements. We did not audit the RSI and do not express an opinion or provide any assurance
on the RSI.
We were not engaged to report on the introductory section, which accompanies the financial statements but is not RSI.
We did not audit or perform other procedures on this other information, and we do not express an opinion or provide any
assurance on it.
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Other Audit Findings or Issues
We generally discuss a variety of matters, including the application of accounting principles and auditing standards, with
management each year prior to retention as the Board's auditors. However, these discussions occurred in the normal
course of our professional relationship and our responses were not a condition of our retention.
Policies and Procedures
During our audit it was noted that there are limited financial policies and procedures kept on file or available to the
auditors. We recommend that the Board review all documented processes and procedures and review for updates as
it appears they have not been reviewed in a number of years. We also recommend creating and adopting written
policies and procedures specifically for purchasing and electronic funds transfers.
Future Accounting Standard Changes
The following Governmental Accounting Standards Board (GASB) Statements have been issued and may have an impact
on future JPWB financial statements: (')
GASB Statement No. 100- Accounting Changes and Error Corrections Effective: 7213712024
GASB Statement No. 101 - Compensated Absences Effective: 1213112024
GASB Statement No. 102 — Certain Risk Disclosures Effective: 1213712025
Further information on upcoming GASB pronouncements
Restriction on Use
This communication is intended solely for the information and use of the Board of Commissioners, management and the
Minnesota Office of the State Auditor and is not intended to be and should not be used by anyone other than these
specified parties.
The comments and recommendation in this report are purely constructive in nature, and should be read in this context.
Our audit would not necessarily disclose all weaknesses in the system because it was based on selected tests of the
accounting records and related data.
If you have any questions or wish to discuss any of the items contained in this letter, please feel free to contact us at your
convenience. We wish to thank you for the continued opportunity to be of service, and for the courtesy and cooperation
extended to us by your staff.
Abdo
Minneapolis, Minnesota
NEED DATE
AbaoSolutions.com
Page 36�93
Annual Financial
Report
Joint Powers Water Board of Albertville,
Hanover and St. Michael
Albertville, Minnesota
For the year ended December 31, 2023
■
■ Edina Office
Mankato Office
Scottsdale Office
hN
5201 Eden Avenue, Ste 250
100 Warren Street, Ste 600
14500 N Northsight Blvd, Ste 233
`��0 Edina, MN 55436
Mankato, MN 56001
Scottsdale, AZ 85260
Lighting the path forward P 952.8359090
P 507.625. 2727
P 480.864.557�age 37 of 93
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Joint Powers Water Board of
Albertville, Hanover and St. Michael
Albertville, Minnesota
Annual Financial Report
Table of Contents
For the Year Ended December 31. 2023
Introductory Section
Board of Commissioners and Administration
Financial Section
Independent Auditors Report
Management's Discussion and Analysis
Financial Statements
Statements of Net Position
Statements of Revenues, Expenses and Changes in Net Position
Statements of Cash Flows
Notes to the Financial Statements
Other Required Report
Independent Auditor's Report
on Minnesota Legal Compliance
Pace No.
11
15
20
21
22
23
35
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INTRODUCTORY SECTION
JOINT POWERS WATER BOARD OF
ALBERTVILLE, HANOVER AND ST. MICHAEL
ALBERTVILLE, MINNESOTA
FOR THE YEAR ENDED
DECEMBER 31, 2023
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Page 42 of 93
Joint Powers Water Board of
Albertville, Hanover and St. Michael
Albertville, Minnesota
Board of Commissioners and Administration
For the Year Ended December 31, 2023
BOARD OF COMMISSIONERS
Chris Kaufman
Joe Hagerty
Rob Olson
Ryan Gleason
Bob Zagorski
Tom Dierberger
ADMINISTRATION
John Seifert
Delena Daleiden
Jennifer Thomas
Title
Chairman
Vice -Chairman
Treasurer
Commissioner
Commissioner
Commissioner
Project Manager
Finance Assistant
Customer Service Manager
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FINANCIAL SECTION
JOINT POWERS WATER BOARD OF
ALBERTVILLE, HANOVER AND ST. MICHAEL
ALBERTVILLE, MINNESOTA
FOR THE YEAR ENDED
DECEMBER 31, 2023
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10 Page 46 of 93
AbdoSolutions.com
INDEPENDENT AUDITOR'S REPORT
Board of Commissioners
Joint Power Water Board of
Albertville, Hanover and St. Michael
Albertville, Minnesota
Report on the Financial Statements
Opinion
We have audited the accompanying financial statements of the Joint Powers Water Board of Albertville, Hanover and St.
Michael (the JPWB), Albertville, Minnesota, as of and for the year ended December 31, 2023, and the related notes to the
financial statements, which collectively comprise the JPWB's basic financial statements as listed in the table of contents.
In our opinion, the financial statements referred to above present fairly, in all material respects, the respective financial
position of the Joint Powers Water Board of Albertville, Hanover and St. Michael (the JPWB), Albertville, Minnesota as of
December 31, 2023, and the respective changes in financial position and cash flows for the year then ended in
accordance with accounting principles generally accepted in the United States of America.
Basis for Opinions
We conducted our audit in accordance with auditing standards generally accepted in the United States of America
(GARS). Our responsibilities underthose standards are further described in the Auditor's Responsibilities forthe Audit of
the Financial Statements section of our report. We are required to be independent of the JPWB and to meet our other
ethical responsibilities, in accordance with the relevant ethical requirements relating to our audit. We believe that the audit
evidence we have obtained is sufficient and appropriate to provide a basis for our audit opinions.
Management's Responsibility for the Financial Statements
Management is responsible for the preparation and fair presentation of these financial statements in accordance
with accounting principles generally accepted in the United States of America; this includes the design,
implementation, and maintenance of internal control relevant to the preparation and fair presentation of financial
statements that are free from material misstatement, whether due to fraud or error.
In preparing the financial statements, management is required to evaluate whether there are conditions or events,
considered in the aggregate, that raise substantial doubt about the JPWB's ability to continue as a going concern for
twelve months beyond the financial statement date, including any currently known information that may raise substantial
doubt shortly thereafter.
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Auditor's Responsibilities for the Audit of the Financial Statements
Our objectives are to obtain reasonable assurance about whether the financial statements as a whole are free from
material misstatement, whether due to fraud or error, and to issue an auditor's report that includes our opinions.
Reasonable assurance is a high level of assurance but is not absolute assurance and therefore is not a guarantee that an
audit conducted in accordance with GAAS will always detect a material misstatement when it exists. The risk of not
detecting a material misstatement resulting from fraud is higher than for one resulting from error, as fraud may involve
collusion, forgery, intentional omissions, misrepresentations, or the override of internal control. Misstatements are
considered material if there is a substantial likelihood that, individually or in aggregate, they would influence the judgment
made by a reasonable user based on the financial statements.
In performing an audit in accordance with GAAS, we:
• Exercise professional judgment and maintain professional skepticism throughout the audit.
• Identify and assess the risks of material misstatement of the financial statements, whether due to fraud or error,
and design and perform audit procedures responsive to those risks. Such procedures include examining, on a test
basis, evidence regarding the amounts and disclosures in the financial statements.
• Obtain an understanding of internal control relevant to the audit in order to design audit procedures that are
appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the
JPWB's internal control. Accordingly, no such opinion is expressed.
• Evaluate the appropriateness of accounting policies used and the reasonableness of significant accounting
estimates made by management, as well as evaluate the overall presentation of the financial statements.
• Conclude whether, in our judgment, there are conditions or events, considered in the aggregate, that raise
substantial doubt about the JPWB's ability to continue as a going concern for a reasonable period of time.
We are required to communicate with those charged with governance regarding, among other matters, the planned scope
and timing of the audit, significant audit findings, and certain internal control -related matters that we identified during the
audit.
Other Matters
Required Supplementary Information
Accounting principles generally accepted in the United States of America require that the Management's Discussion and
Analysis starting on page 15 be presented to supplement the basic financial statements. Such information, although not a
part of the basic financial statements, is required by the Governmental Accounting Standards Board who considers it to
be an essential part of financial reporting for placing the basic financial statements in an appropriate operational,
economic, or historical context. We have applied certain limited procedures to the required supplementary information in
accordance with auditing standards generally accepted in the United States of America, which consisted of inquiries of
management about the methods of preparing the information and comparing the information for consistency with
management's responses to our inquiries, the basic financial statements, and other knowledge we obtained during our
audit of the basic financial statements. We do not express an opinion or provide any assurance on the information
because the limited procedures do not provide us with sufficient evidence to express an opinion or provide any
assurance.
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12 Page 48 of-93
Other Information
Management is responsible for the other information included in the annual report. The other information comprises the
introductory section but does not include the basic financial statements and our auditors report thereon. Our opinions on
the basic financial statements do not cover the other information, and we do not express an opinion or any form of
assurance thereon.
In connection with our audit of the basic financial statements, our responsibility is to read the other information and
consider whether a material inconsistency exists between the other information and the basic financial statements or the
other information otherwise appears to be materially misstated. If, based on the work performed, we conclude that an
uncorrected material misstatement of the other information exists, we are required to describe it in our report.
Abdo
Minneapolis, Minnesota
NEED DATE
AbdoSolutions.com
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14 Page 50 of 93
Management's Discussion and Analysis
This section of the Joint Powers Water Board of Albertville, Hanover and St. Michael (the JPWB), Albertville, Minnesota
annual financial report presents our analysis of the JPWB's financial performance during the fiscal year that ended
December 31, 2023. Please read it in conjunction with the financial statements which follow this section.
Financial Highlights
• The assets of the JPWB exceeded its liabilities at the close of the most recent fiscal year by $33,123,559 (net
position).
• Net position increased $2,070,823 or 6.7 percent. The increase is mainly attributable to operating and
nonoperating revenues exceeding operating expenses. Interest income increased $2,040,093 from the prior year
mainly due to market value increases.
• The cash and investment balance at the close of the current fiscal year totaled $19,278,969.
Overview of the Financial Statements
This annual report consists of three parts: Management's Discussion and Analysis, Financial Statements, and
Supplemental Information. The financial statements also include notes that explain in more detail some of the
information in the financial statements.
Required Financial Statements
The financial statements of the JPWB report information about the JPWB using accounting methods similar to those
used by private sector companies. These statements offer short- and long-term financial information about its activities.
The Statements of Net Position includes all of the JPWB's assets and liabilities and provides information about the nature
and amounts of investments in resources (assets) and the obligations to JPWB's creditors (liabilities). It also provides the
basis for computing rate of return, evaluating the capital structure of the JPWB and assessing the liquidity and financial
flexibility of the JPWB. All of the current years revenues and expenses are accounted for in the Statements of Revenues,
Expenses and Changes in Net Position. This statement measures the success of JPWB's operations over the past year
and can be used to determine whether the JPWB has successfully recovered all its costs through its user fees and other
charges, profitability and credit worthiness. The final required financial statement is the Statements of Cash Flows. The
primary purpose of this statement is to provide information about the JPWB's cash receipts and cash payments during
the reporting period. The statement reports cash receipts, cash payments and net changes in cash resulting from
operations, investing, financing activities and provides answers to such questions as where cash came from, what was
cash used for and what was the change in cash balance during the reporting period.
15 Page 51 of 93
Financial Analysis of the JPWB
Our analysis of the JPWB begins on page 20 in the financial section. One of the most important questions asked about
the JPWB's finances is "Is the JPWB as a whole better or worse off as a result of this years activities?" The Statements of
Net Position, and the Statement of Revenues, Expenses and Changes in Net Position report information about the JPWB's
activities in a way that will help answer this question. These two statements report on the net position of the JPWB and
changes in corresponding net position. You can think of the JPWB's net position as one way to measure financial health
or financial position. Over time, increases or decreases in the JPWB's net position are one indicator of whether its
financial health is improving or deteriorating. However, you will need to consider other non -financial factors such as
changes in economic conditions, population growth, zoning restrictions, and new or changed government legislation.
Net Position
To begin our analysis, a summary of the JPWB's Statements of Net Position is presented in Table A-1.
TABLE A-1
Condensed Statements of Net Position
Increase
2023
2022
(Decrease)
Assets
Current assets
$ 20,259,807
$ 18,155,868
$ 2,103,939
Noncurrent assets
Capital assets (net of depreciation)
13,995,252
13,846,245
149,007
Other assets
1,830,837
1,894,888
(64,051)
Total Assets
36,085,896
33,897,001
2,188,895
Liabilities
Current liabilities
Deferred Inflows of Resources
Deferred leases resources
Net Position
Net investment in capital assets
Unrestricted
1,221,669 1,017,773 203,896
1,740,668 1,826,492 (85,824)
13,995,252 - 13,995,252
19,128,307 31,052,736 (11,924,429)
Total Net Position S 33.123.559 S 31,052736 $ 2.070,823
Water Rates
The JPWB bills customers a base charge as well as a usage charge. Usage charges are intended to cover the cost of
providing water to the customers. The base charge is intended to cover the cost of installing new infrastructure as well as
maintaining the current infrastructure used to provide the water to each customer. Without these base charges, the
amounts from usage charges would not be able to cover the needed repairs and maintenance, and the system would
eventually deteriorate.
Residential customers are charged a monthly base fee of $3.63. Residential customers are then charged a usage fee
based on the number of gallons used by each individual customer. In an effort to make customers conscious of the
amount of water they are using, the usage fee progressively increases as the gallons used increase. Usage fees range
from $2.18/per 1,000 gallons (0 to 3,500 gallons used) to $3.29/per 1,000 gallons (above 16,500 gallons used).
The JPWB requires payment of all utility bills by the due date stated on the bill. A 1.5 percent (1 B percent annual) penalty
is assessed for payments not received by the due date. In addition, there is a $5 minimum late fee per month for each
Supply Water service connection. The JPWB certifies delinquent utility bills annually to Wright County property tax rolls.
16 Page 52 of 93
Statements of Revenues, Expenses and Changes in Net Position
While the Statements of Net Position show the change in financial position of net position, the Statements of Revenues,
Expenses and Changes in Net Position, provides answers as to the nature and source of these changes. A
closer
examination of the individual categories affecting the source of changes in net position is discussed below:
TABLE A-2
Condensed Statements of
Revenues,
Expenses and Changes in
Net Position
Increase
2023
2022
(Decrease)
Revenues
Operating revenues
Water sales
$ 3,459,006
$ 2,949,437
$ 509,569
Nonoperating
881.035
(1,159,796)
2,040,831
Total Revenues
4,340,041
1,789,641
2,550,400
Expenses
Bank charges
33,512
32,337
1,175
Contract maintenance
1,615,617
1,138,355
477,262
Depreciation expense
805,407
739,383
66,024
DNR - water usage fee
27,930
17,486
10,444
Engineer fees
56,090
69,353
(13,263)
Insurance
27,377
20,429
6,948
Legal fees
3,817
3,827
(10)
Miscellaneous expenses
1Z823
6,002
6,821
Professional services
30,200
14,925
15,275
Repairs and maintenance
403,204
140,831
262,373
Total Expenses
3,015,977
2,182,928
833,049
Income Before Contributions
1,324,064
(393,287)
1,717,351
Capital Contributions - Connection Fees
746,759
1,557,682
(810,923)
Capital Contributions - Other
885,608
(885,608)
Change in Net Position
2,070,823
2,050,003
20,820
Net Position, January 1
31,052,736
29,002,733
2,050,003
Net Position, December 31
$ 33,123.559
$ 31,052,736
S 2.070.823
• The change in revenues resulted directly from an increase in market value of investments during the year 2023
year as well as increased receipts from customer water sales.
• Expenditures increased $883,049 during the year mainly due to the increase on
contract maintenance
costs and
repairs and maintenance of the water system.
17 Page 53 of 93
Capital Assets
The JPWB's investment in capital assets as of December 31, 2023, is described below. This investment in capital assets
includes land, buildings, infrastructure, machinery, and equipment. Additional information on the JPWB's capital assets
can be found in Note 2B starting on page 29 of this report.
Increase
2023 2022 (Decrease)
Land $ 904,232 $ 904,232 $ -
Construction in Progress 910,691 - 910,691
Buildings 709,586 876,975 (167,389)
Infrastructure 11,173,970 11,746,261 (572,291)
Machinery and Equipment 296,773 318,777 (22,004)
Total $ 13.995.252 $ 13.846.245 $ 149.007
Percent Increase/Decrease 1.08%
Economic Factors and Next Year's Budget and Rates
Joint Powers Water Board supplies water to the cities of Hanover, St. Michael and Albertville. The local housing markets
continue to be strong with several new developments starting in 2022. Joint Powers has completed and reviewed a long
range plan. This plan included a number of expensive infrastructure projects. Therefore, the board determined it was
necessary to raise rates for the 2023 year.
Contacting the JPWB Financial Manager
This financial report is designed to provide our citizens, customers, investors, and creditors with a general overview of the
JPWB's finances and to demonstrate the JPW8's accountability for the money it receives. Questions concerning any of
the information provided in this report or requests for additional financial information should be addressed to John
Seifert, Veolia Water, JPWB Project Manager, 11100 - 5& Street North East, Albertville, MN 55301.
18 Page 54 of 93
FINANCIAL STATEMENTS
JOINT POWERS WATER BOARD OF
ALBERTVILLE, HANOVER AND ST. MICHAEL
ALBERTVILLE, MINNESOTA
FOR THE YEAR ENDED
DECEMBER 31, 2023
19 Page 55 of 93
Joint Powers Water Board of
Albertville, Hanover and St. Michael
Albertville, Minnesota
Statements of Net Position
December 31. 2023
Assets
Current Assets
Cash and cash equivalents
$ 717,397
Investments
18,561,572
Receivables
Interest
40,709
Accounts receivable
618,015
Special assessments
15,225
Leases
75,467
Due from other governments
129,840
Prepaid items
101,582
Total Current Assets
20,259,807
Noncurrent Assets
Connection charges
165,636
Lease receivable
1,665,201
Capital assets
Land
904,232
Construction in progress
910,691
Buildings
4,199,522
Infrastructure
21,554,136
Machinery and equipment
422,644
Total Capital Assets, Cost
27,991,225
Less Accumulated Depreciation
(13,995,973)
Total Capital Assets, Net
13,995,252
Total Noncurrent Assets
15,826,089
Total Assets
36,085,896
Liabilities
Current Liabilities
Accounts payable
382,611
Due to other governments
837,558
Customer deposits payable
1,500
Total Liabilities
1,221,669
Deferred Inflows of Resources
Deferred leases resources
1,740,668
Net Position
Investment in capital assets
13,995,252
Unrestricted
19,128,307
Total Net Position
$ 33,123,559
The notes to the financial statements are an integral part of this statement.
20 Page 56 of 93
Joint Powers Water Board of
Albertville, Hanover and St. Michael
Albertville, Minnesota
Statements of Revenues, Expenses and Changes in Net Position
For the Year Ended December 31, 2023
Operating Revenues
Water sales
$ 3,459,006
Operating Expenses
Bank charges
33,512
Contract maintenance
1,615,617
Depreciation expense
805,407
DNR - water usage fee
27,930
Engineer fees
56,090
Insurance
27,377
legal fees
3,817
Miscellaneous expenses
12,823
Professional services
30,200
Repairs and maintenance
403,204
Total Operating Expenses
3,015,977
Operating Income
443,029
Nonoperating Revenues (Expenses)
Interest income (loss)
730,702
Antenna lease
145,377
Miscellaneous
4,956
Total Nonoperating Revenues (Expenses)
881,035
Income before Contributions and Grants
1,324,064
Capital Contributions - Connection fees
746,759
Change in Net Position
2,070,823
Net Position, January 1
31,052,736
Net Position, December 31
$ 33,123,559
The notes to the financial statements are an integral part of this statement.
21 Page 57 of 93
Joint Powers Water Board of
Albertville, Hanover and St. Michael
Albertville, Minnesota
Statements of Cash Flows
For the Year Ended December 31, 2023
Cash Flows from Operating Activates
Receipts from customers and users
$ 3,570,470
Payments to suppliers
(1,771,686)
Net Cash Provided by Operating Activities
1,798,784
Cash Flows from Capital and Related Financing Activities
Acquisition of capital assets
(1,179,068)
Connection fees received
746,759
Intergovernmental receipts
628,303
Net Cash Provided (Used) by Capital and Related Financing Activities
195,994
Cash Flows from Investing Activities
Sale (purchase) of investments
(2,319,764)
Interest on investments
376,184
Net Cash Used by Investing Activities
(1,943,580)
Net Increase (Decrease) in Cash and Cash Equivalents
51,198
Cash and Cash Equivalents, January 1
666,199
Cash and Cash Equivalents, December 31
S 717.397
Reconciliation of Operating Income
to Net Cash Provided by Operating Activities
Operating income
S 443,029
Adjustments to reconcile operating income
to net cash provided by operating activities
Other revenue
150,333
Depreciation
805,407
(Increase) decrease in assets
Accounts receivable
(72,162)
Due from other governments
56,301
Special assessments receivable
(9,508)
Lease receivable
85,824
Prepaid items
(3,166)
Increase (decrease) in liabilities/deferred inflows of resources
Accounts payable
333,574
Due to other governments
108,476
Deferred lease resouces
(85,824)
Customer deposits payable
(13,500)
Net Cash Provided by Operating Activities
$ 1.798.784
Noncash Capital and Related Financing Activities
Acquisition of capital assets on account
$
Change in market value on investments
$ 349.882
The notes to the financial statements are an integral part of this statement.
22
Page 58 of 93
Joint Powers Water Board of
Albertville, Hanover and St. Michael
Albertville, Minnesota
Notes to the Financial Statements
December 31, 2023
Note 1: Summary of Significant Accounting Policies
A. Nature of Business and Reporting Entity
The Joint Powers Water Board of Albertville, Hanover and St. Michael (the JPWB, Albertville, Minnesota was established
under ajoint powers' agreement between the Cities of Albertville, Hanover, and St. Michael to provide water service to the
local area. The JPWB operates as an enterprise and provides water service to the general public, with the majority of its
costs being paid by various fees and charges to users of the water system. The JPWB consists of a six -member Board of
Commissioners (the Board). Two individuals, the Mayor, and another City Council member from each City, are appointed
by their respective City Council to serve on the Board of Commissioners. The JPWB does not have any component units.
Beginning in 1999, the JPWB modified its agreement with the members. The charges billed and collected for water supply
will remain with the JPWB, while the charges for distribution will be billed by the JPWB but the collections are owned by
each member city and will be remitted to them upon collection.
B. Measurement Focus
Proprietary funds distinguish operating revenues and expenses from nonoperating items. Operating revenue and expenses
generally result from providing services and producing and delivering goods in connection with a proprietary fund's
principal ongoing operations. The principal operating revenue of the JPWB enterprise fund is charges to customers for
sales and services. The JPWB also recognizes as operating revenue the portion of tap fees intended to recover the cost of
connecting new customers to the system. Operating expenses for enterprise funds and internal service funds include the
cost of sales and services, administrative expenses, and depreciation on capital assets. All revenue and expenses not
meeting this definition are reported as nonoperating revenue and expenses.
The JPWB has the following fund type:
Proprietary fund. The JPWB activities are recorded in a proprietary fund and are accounted for on the flow of
economic resources measurement focus and use the accrual basis of accounting. Under this method, revenues are
recorded when earned and expenses are recorded at the time liabilities are incurred. The JPWB has only one fund as
listed below:
The Water enterprise fund accounts for those operations that are financed and operated in a manner similar to private
business or where the JPWB has decided that the determination of revenues earned, costs incurred and/or net
income is necessary for management accountability.
Non -exchange transactions, in which the JPWB receives value without directly giving equal value in return, include grants,
entitlement and donations. On an accrual basis, revenue from grants, entitlements and donations is recognized in the year
in which all eligibility requirements have been satisfied. Eligibility requirements include timing requirements, which specify
the year when the resources are required to be used or the year when use is first permitted, matching requirements, in
which the JPWB must provide local resources to be used for a specified purpose, and expenditure requirements, in which
the resources are provided to the JPWB on a reimbursement basis.
23 Page 59 of 93
Joint Powers Water Board of
Albertville, Hanover, and St. Michael
Albertville, Minnesota
Notes to the Financial Statements
December 31, 2023
Note 1: Summary of Significant Accounting Policies (Continued)
C. Assets, Liabilities and Net Position
Cash and Cash Equivalents
The JPWB's cash and cash equivalents are considered to be cash on hand, demand deposits and short-term investments
with original maturities of three months or less from the date of acquisition. The proprietary funds' portion in the
government -wide cash and temporary investments pool is considered to be cash and cash equivalents for purposes of
the statements of cash flows.
The JPWB may also invest idle funds as authorized by Minnesota statutes, as follows:
1. Direct obligations or obligations guaranteed by the United Slates or its agencies.
2. Shares of investment companies registered under the Federal Investment Company Act of 1940 and received the
highest credit rating, rated in one of the two highest rating categories by a statistical rating agency, and have a
final maturity of thirteen months or less.
3. General obligations of a state or local government with taxing powers rated "A' or better, revenue obligations
rated "AA" or better.
4. General obligations of the Minnesota Housing Finance Agency rated "A' or better.
5. Obligation of a school district with an original maturity not exceeding 13 months and (i) rated in the highest
category by a national bond rating service or (ii) enrolled in the credit enhancement program pursuant to statute
section 126C.55.
6. Bankers' acceptances of United States banks eligible for purchase by the Federal Reserve System.
7. Commercial paper issued by United States banks corporations or their Canadian subsidiaries, of highest quality
category by at least two nationally recognized rating agencies and maturing in 270 days or less.
8. Repurchase or reverse repurchase agreements and securities lending agreements with financial institutions
qualified as a "depository" by the government entity, with banks that are members of the Federal Reserve System
with capitalization exceeding $10,000,000, a primary reporting dealer in U.S. government securities to the Federal
Reserve Bank of New York, or certain Minnesota securities broker -dealers.
9. Guaranteed investment contracts (GIC's) issued or guaranteed by a United States commercial bank, a domestic
branch of a foreign bank a United States insurance company, or its Canadian subsidiary, whose similar debt
obligations were rated in one of the top two rating categories by a nationally recognized rating agency.
Broker money market funds operate in accordance with appropriate state laws and regulations. The reported value of the
pool is the same as the fair value of the shares.
The JPWB categorizes its fair value measurements within the fair value hierarchy established by generally accepted
accounting principles. The hierarchy is based on the valuation inputs used to measure the fair value of the asset. Level 1
inputs are quoted prices in active markets for identical assets; Level 2 inputs are significant other observable inputs; Level
3 inputs are significant unobservable inputs. The JPWB's recurring fair value measurements are listed in detail on page 28
and are valued using quoted market prices (Level 1 inputs) and brokered certificate of deposits using a matrix pricing
model (Level 2).
24 Page 60 of 93
Joint Powers Water Board of
Albertville, Hanover and St. Michael
Albertville, Minnesota
Notes to the Financial Statements
December 31, 2023
Note 1: Summary of Significant Accounting Policies (Continued)
The JPWB has the following recurring fair value measurements as of December 31, 2023:
US Government Securities of $3,429,270 are valued using quoted market prices (Level 1 inputs)
• Brokered certificate of deposits of $11,495,075 are valued using a matrix pricing model (Level 2 inputs)
The Minnesota Municipal Money Market Fund is regulated by Minnesota statutes and the Board of Directors of the
League of Minnesota Cities and is an external investment pool not registered with the Securities Exchange Commission
(SEC) that follows the regulatory rules of the SEC. In accordance with GASB Statement No. 79, the City's investment in
this pool is valued at an amortized cost, which approximates fair value. There are no restrictions or limitations on
withdrawals from the 4M Liquid Asset Fund. Investments in the 4M Plus must be deposited for a minimum of 14 calendar
days. Withdrawals prior to the 14day restriction period will be subject to a penalty equal to seven days interest on the
amount withdrawn. Seven days' notice of redemption is required for withdrawals of investments in the 4M Term Series
withdrawn prior to the maturity date of that series. A penalty could be assessed as necessary to recoup the Series for any
charges, losses, and other costs attributable to the early redemption. Financial statements of the 4M Fund can be
obtained by contracting RBC Global Management at 100 South Fifth Street, Suite 2300, Minneapolis, MN 55402-1240.
Accounts Receivable
Accounts receivable include amounts billed for services provided before year end. The JPWB annually certifies delinquent
water accounts to the County for collection in the following year. Therefore, there has been no allowance for doubtful
accounts established.
Special Assessments
It is the JPWB's policy to assess delinquent balances to the County for collection. No substantial losses from present
receivable balances are anticipated.
Due to Other Governments
The JPWB does the water and sewer billing for the cities of Hanover and St. Michael. The amounts billed are remitted to
the cities as payments are received from the residents. Amounts not received are removed from the accounting records
and certified to the County by each of the cities.
Lease Receivable
The JPWB lease receivable is measured at the present value of lease payments expected to be received during the lease
term. A deferred inflow of resources is recorded for the lease. The deferred inflow of resources is recorded at the
initiation of the lease in an amount equal to the initial recording of the lease receivable. The deferred inflow of resources
is amortized on a straight-line basis over the term of the lease.
Capital Assets
Property, plant and equipment are recorded at cost. Capital assets are defined as assets with an estimated useful life in
excess of one year. Property, plant and equipment donated, are recorded at their acquisition value at the date of donation.
Major outlays for capital assets and improvements are capitalized as projects are constructed.
25 Page 61 of 93
Joint Powers Water Board of
Albertville, Hanover and St. Michael
Albertville, Minnesota
Notes to the Financial Statements
December31,2023
Note 1: Summary of Significant Accounting Policies (Continued)
The cost of normal maintenance and repairs that do not add to the value of the asset or materially extend assets' lives are
not capitalized. Property, plant and equipment are depreciated using the straight-line method over the following estimated
useful lives:
Buildings
Machinery and Equipment
Infrastructure
Long-term Obligations
Useful Lives
in Years
20
5-20
30-40
Long-term debt and other obligations financed by the JPWB are reported as liabilities. Bond premiums and discounts are
amortized overthe life of the bonds using the straight-line method. Bond issuance costs are reported as an expense in the
period incurred.
Deferred Inflows of Resources
In addition to liabilities, the statement of net position will sometimes report a separate section for deferred inflows of
resources. This separate financial statement element, deferred inflows of resources, represents an acquisition of net
position that applies to a future period(s) and so will not be recognized as an inflow of resources (revenue) until that time.
The JPWB has one type of item that qualifies for reporting in this category. The item, deferred lease resources, is
reported only in the statement of net position and results from future lease receipts.
Net Position
Net position represents the difference between assets, deferred outflow of resources and liabilities. Net position is
displayed in three components:
a. Investment in capital assets -Consists of capital assets, net of accumulated depreciation reduced by any
outstanding debt attributable to acquired capital assets.
b. Restricted net position -Consists of net position balances restricted when there are limitations imposed on their
use through external restrictions imposed by creditors, grantors, laws, or regulations of other governments.
c. Unrestricted net position -All other net position balances that do not meet the definition of "restricted" or
"Investment in capital assets'.
When both restricted and unrestricted resources are available for use, it is the JPWSs policy to use restricted resources
first, then unrestricted resources as they are needed.
26 Page 62 of 93
Joint Powers Water Board of
Albertville, Hanover and St. Michael
Albertville, Minnesota
Notes to the Financial Statements
December 31, 2023
Note 2: Detailed Notes on All Funds
A. Deposits and Investments
Deposits
Custodial credit risk for deposits and investments is the risk that in the event of a bank failure, the JPWB's deposits may
not be returned orthe JPWB will not be able to recover collateral securities in the possession of an outside party. In
accordance with Minnesota statutes and as authorized by the Board of Commissioners, the JPWB maintains deposits at
those depository banks which are members of the Federal Reserve System.
Minnesota statutes require that all JPWB deposits be protected by insurance, surety bond or collateral. The market value
of collateral pledged must equal 110 percent of the deposits not covered by insurance or bonds, which the exception of
irrevocable standby letters of credit issued by Federal Home Loan Banks as this type of collateral only requires collateral
pledged equal to 100 percent of the deposits not covered by insurance or bonds.
Authorized collateral in lieu of a corporate surety bond includes:
• United States government Treasury bills, Treasury notes, Treasury bonds;
• Issues of United States government agencies and instrumentalities as quoted by a recognized industry quotation
service available to the government entity;
• General obligation securities of any state or local government with taxing powers which is rated "A" or better by a
national bond rating service, or revenue obligation securities of any state or local government with taxing powers
which is rated "AA" or better by a national bond rating service;
• General obligation securities of a local government with taxing powers may be pledged as collateral against funds
deposited by that same local government entity;
• Irrevocable standby letters of credit issued by Federal Home Loan Banks to a municipality accompanied by
written evidence that the bank's public debt is rated "AA" or better by Moody's Investors Service, Inc., or Standard
& Poor's Corporation; and
• Time deposits that are fully insured by any federal agency.
Minnesota statutes require that all collateral shall be placed in safekeeping in a restricted account at a Federal Reserve
Bank, or in an account at a trust department of a commercial bank or other financial institution that is not owned or
controlled by the financial institution furnishing the collateral. The selection should be approved by the government entity.
At December 31, 2023, the JPWB's carrying amount of deposits was $717,397 and the bank balance was $1,052,418. Of
the bank balance, $250,000 was covered by federal depository insurance. The remaining balance was covered by
collateral held by the JPWB agent in the JPWB's name.
Investments
The broker money market investment pool operates in accordance with appropriate State laws and regulations. The
reported value of the pool is the same as the fair value of the pool share.
27 Page 63 of 93
Joint Powers Water Board of
Albertville, Hanover and St. Michael
Albertville, Minnesota
Notes to the Financial Statements
December 31, 2023
Note 2: Detailed Notes on All Funds (Continued)
At December 31, 2023, JPWB had the following investments that are insured or registered, or securities held by the
JPWB's agent in the JPWB's name:
Credit Segmented
Quality/ Time Fair Value Measurement Using
Ratings 1 Distribution (2) Amount Level Level Level
Pooled Investments at Amortized Costs
4M Fund N/A N/A $ 294,215 $ - $ - $ -
BrokerMoneyMarketFunds N/A N/A 3,343.012 - - -
Non -pooled Investments at FairValue
Brokered Certificates of Deposit N/A Less than year 1,393,362 - 1,393,362 -
BrokeredCertificalesofDeposit N/A 1-5 years 9,075,217 - 9,075,217 -
BrokeredCertificalesofDeposit N/A 5.10 years 1,026,496 - 1,026,496 -
GovemmentAgencySecurities AA+ Lessthanl year 565,428 565,428 - -
GovernmentAgencySecurities AA+ 1-5 years 2863,842 2863,842
Total Investments $ 18.561572 S 3429. 770 $ 11 995.075 S
(1) Ratings are provided by Moody's credit rating agency where applicable to indicate associated credit risk.
(2) Interest rate risk is disclosed using the segmented time distribution method.
N/A Indicates not applicable or available.
A reconciliation of cash and temporary investments as shown on the statements of net position follows:
Cash and Cash Equivalents S 717,397
Investments 18,561,572
Total S 19.278.9 99
The investments of the JPWB are subject to the following risks:
• Credit Risk. Credit risk is the risk that an issuer or other counterparty to an investment will not fulfill its
obligations. Ratings are provided by various credit rating agencies and where applicable, indicate associated
credit risk. Minnesota statutes and the JPWB's investment policy limit the JPWB's investments to the list on page
24 of the notes.
• Custodial Credit Risk. The custodial credit risk for investments is the risk that, in the event of the failure of the
counterparty, to a transaction, a government will not be able to recover the value of investment or collateral
securities that are in the possession of an outside party. It is the policy of the JPWB to require that time deposits
in excess of FDIC insurable limits be secured by collateral or private insurance to protect public deposits in a
single financial institution if it were to default. Third party safekeeping is required for all collateral.
• Concentration of Credit Risk. Concentration of credit risk is the risk of loss attributed to the magnitude of a
government's investment in a single issuer. In accordance with the JPWB investment policy, investments shall be
diversified to eliminate the risk of loss resulting in over concentration in a specific maturity, issuer, or class of
securities.
28 Page 64 of 93
Joint Powers Water Board of
Albertville, Hanover and St. Michael
Albertville, Minnesota
Notes to the Financial Statements
December 31, 2023
Note 2: Detailed Notes on All Funds (Continued)
• Interest Rate Risk. Interest rate
risk is the risk that changes in interest rates will
adversely affect the fair value of
an investment.
B. Capital Assets
Capital asset activity for the year ended
December 31, 2023 was as follows:
Beginning
Ending
Balance Increases
Decreases Balance
Business -type Activities
Capital Assets
not being Depreciated
Land
$ 904,232 $ -
$ - $ 904,232
Construction in progress
910,691
910,691
Total capital assets not
being depreciated
904,232 910,691
1,814,923
Capital Assets being Depreciated
Buildings
4,199,522 -
- 4,199,522
Infrastructure
21,510,413 43,723
- 21,554,136
Machinery and equipment
422,644
422,644
Total Capital Assets
being Depreciated
26,132,579 43,723
26,176,302
Less Accumulated
Depreciation for
Buildings
(3,322,547) (167,389)
- (3,489,936)
Infrastructure
(9,764,152) (616,014)
- (10,380,166)
Machinery and equipment
(103,867) (22,004)
(125,871)
Total Accumulated Depreciation
(13,190,566) (805,407)
(13,995,973)
Total Capital Assets being
Depreciated, Net
12,942,013 (761,684)
12,180,329
Business -type Activities
Capital Assets, Net
$ 13.846.245 $ 149.007
$ - S 13.995.252
Total depreciation for the year ended December 31, 2023 totaled $805,407.
Construction Commitment
The JPWB had the following outstanding construction commitment at December 31, 2023.
Spent Remaining
Project
to date Commitment
Project name
Municipal Builders- Filter Rehaibilitation
S 836.633 S 283,734
29
Page 65 of 93
Joint Powers Water Board of
Albertville, Hanover and St. Michael
Albertville, Minnesota
Notes to the Financial Statements
December 31, 2023
Note 2: Detailed Notes on All Funds (Continued)
C. Lease Receivable
The JPWB has multiple leases for rental of water tower space that allows others to place antennas on the towers.
The lease payments are variable in nature. As of December 31, 2023 the JPWB's receivable balance is listed by
individual lease as follows:
Current Year
Issue Interest Inflow of Balance at
Description Date Rate Resources Year End
UOK"1G1r1
Site# MPLSMN1418
5/1/2011
W-02 Sprint/T-Mobile
Site# MS73XC207
7/30/2015
W-03 T-Mobile
Site#Al 00720A-84880
7/1/2007
Verizon -MNC LaSeaux
5/1 /2009
Sprint/T-Mobile
Site# MS70XC482A
10/1/2005
Total Lease Receivable
Note 3: Other Information
Risk Management
2.26 % $ 20,884 $ 487,211
2.26 20,138 254,497
2.26 13,424 497,794
2.26 11,197 250,213
2.26 10,252 250,953
S 1.740,668
The JPWB is exposed to various risks of loss related to torts; theft of damage to and destruction of assets; errors and
omissions; injuries to employees; and natural disasters for which the JPWB carries commercial insurance. The JPWB
obtains insurance through participation in the League of Minnesota Cities Insurance Trust (LMCIT) which is a risk sharing
pool with approximately 800 other governmental units. The JPWB pays an annual premium to LMCIT for its workers
compensation and property and casualty insurance. The LMCIT is self-sustaining through member premiums and will
reinsure for claims above a prescribed dollar amount for each insurance event. Settled claims have not exceeded the
JPWB coverage in any of the past three fiscal years.
Liabilities are reported when it is probable that a loss has occurred, and the amount of the loss can be reasonably
estimated. Liabilities, if any, include an amount for claims that have been incurred but not reported (IBNRs). The JPWB
management is not aware of any incurred but not reported claims.
Note 4: Connection Charges
A water main was installed in 1978 and properties along the main were not assessed at that time. These fees were
recorded with the County on August 1, 2001 but have not been certified. The amount recorded as receivable at year end
December 31, 2023 and 2022 were $165,636 and $171,353, respectively.
30 Page 66 of 93
OTHER REQUIRED REPORT
JOINT POWERS WATER BOARD OF
ALBERTVILLE, HANOVER AND ST. MICHAEL
ALBERTVILLE, MINNESOTA
FOR THE YEAR ENDED
DECEMBER 31, 2023
31 Page 67 of 93
THIS PAGE IS LEFT
BLANK INTENTIONALLY
32 Page 68 of 93
AbdoSolutions.com
INDEPENDENT AUDITOR'S REPORT
ON MINNESOTA LEGAL COMPLIANCE
Board of Commissioners
Joint Powers Water Board of
Albertville, Hanover and St. Michael
Albertville, Minnesota
We have audited, in accordance with auditing standards generally accepted in the United States of America, the financial
statements of the Joint Powers Water Board of Albertville, Hanover and St. Michael (the JPWB), Albertville, Minnesota as
of and for the year ended December 31, 2023, and the related notes to the financial statements, and have issued our
report thereon dated NEED DATE.
In connection with our audit, nothing came to our attention that caused us to believe that the JPWB failed to comply with
the provisions of the contracting and bidding, deposits and investments, conflicts of interest, public indebtedness, claims
and disbursements, and miscellaneous provisions sections of the Minnesota Legal Compliance Audit Guide for Cities,
promulgated by the State Auditor pursuant to Minn. Stat. § 6.65, insofar as they relate to accounting matters. However,
our audit was not directed primarily toward obtaining knowledge of such noncompliance. Accordingly, had we performed
additional procedures, other matters may have come to our attention regarding the JPWB's noncompliance with the
above referenced provisions, insofar as they relate to accounting matters.
This report is intended solely for the information and use those charged with governance and management of JPWB and
the State Auditor and is not intended to be and should not be used by anyone other than these specified parties.
Abdo
Minneapolis, Minnesota
NEED DATE
— Ughfinq the pathforward
33 Page 69 of 93
JC]TNT PAS WATER BOARD
ALXCM[ t • HANOUC_FZ' • 5T. "WHAEL
Joint Powers Water Boats Tel.: 763497-3611
11100 50- 6l NW Fox: 7634974908
Albe&ille MN 55301 w JolntpowereweterboarD.or9
■MEMO
TO: Joint Powers Water Board
FROM: John Seifert
DATE: March 19, 2024
SUBJECT: AE2S Notice of Award of ASR / 15'n Street Watermain Looping Project
At the January Board meeting the watermain project was recommended for a public
advertisement for bid letting on March 5. The bid tabulation is attached to the letter of
recommendation from the design engineer, Ursinio Puga, with AE2S.
The bid package allowed for a base bid and an alternate material bid for two different pipe
materials. The original design envisioned a continuous directional bored watermain constructed
with high density poly ethaline (HDPE) and the second alternate was to directionally bore the
watermain utilizing fusible poly vinyl chloride (PVC). As the bid tabulation demonstrates, the
second alternate of PVC pipe was provided at an increased final bid of $50,200.50. The base
bid specifications allows Joint Powers Water Board the option to have the apparent low bidders
supply a bid qualification package post bid letting. AE2S requested from both Minger
Construction Company and Burschville Construction to provide their qualification package for
evaluating. Both evaluating responses were reviewed by the design engineer and were
presented to Joint Powers TAG Committee on March 14. After meeting with the full TAG
Committee and evaluating the two bids, it is recommended to the Board to proceed with the
base bid and the first alternate of HOPE pipe. The low bid was provided by Minger Construction
Company for $1,062,161.60. The engineers estimate for this bid package was $1,322,097.50.
Recommended Motion: Staff is requesting the Board's support of the TAG Committee and
design engineer's recommendation to award the watermain project to Minger Construction
Company, Inc. in the amount of $1,062,161.50 and authorize the execution of the contract for
said scope of work.
THISTRANSMISSION CONTAINS CONFIDENTAL INFORMATION INTENDED FOR USE ONLY BYTHE ABOVE NMIED RECIPIENT. READING.
DISCUSSION, DISTRIBUTION ORCOPYINGOFTHISMESSAGEISSMCTLYPROHIBNEDBYPNYONEOi ERTNANTHENPMEORECIPIENT
OR HIS OR HER EMPLOYEES OR AGENTS. IF YOU HAVE RECEIVED THIS FAX IN ERROR, PLEASE IMMEDIATELY NOTIFY US BY TELEPHONE
(COLLECT),ANORMRNTHEORIGIN MESSAGETOUSATTHEABOWMDRESSVNUS. POSTALSERNCE.
Page 70 of 93
to Ads
z,
March 19, 2024
Mr. John Seifert
General Manager
Joint Powers Water Board
111000 50" Street N E
Albertville, MN 55301
Re: Recommendation for Notice of Award
ASR / 15" Street Watermain Looping Project
Joint Powers Water Board
Albertville, Minnesota
Dear Mr. Seifert:
Pursuant to the authority of the Joint Powers Water Board (JPWB) and following proper legal
advertisement, the bid opening for the above referenced project was conducted on Tuesday,
March, 5, 2024 at 2:00 PM CST online via a Microsoft Teams Meeting. Six (6) bids were received
online via the QuestCDN vBid System. The bid opening was completed in accordance with the
project specifications.
The project consists of the following components:
Installation of new trunk watermain infrastructure along 151h Street NE via a trenchless technology
method (horizontal directional drilling -HDD) to connect the existing 16-inch DIP trunk watermain
on 15^ Street NE with the existing 12-inch PVC trunk watermain on Kadler Avenue NE.
The attached Bid Tabulation presents the details of the bids that were received. Bids were received
from six (6) contractors including Burschville Construction Inc. from Hanover, MN, Northdale
Construction Company, Inc. from Albertville, MN, Minger Construction Companies Inc. from
Jordan, MN, Meyer Contracting Inc. from Maple Grove, MN, J.R. Ferche Inc. from Rice, MN, and
New Look Contracting Inc. from Rogers, MN.
The JPWB and Advanced Engineering and Environmental Services, Inc. (AE2S) received a list of
qualifications and equipment/material source information via Specification Section 00450 -
Information Requested from the Low Bidder from Burschville Construction Inc. (apparent low
bidder for Base Bid and Bid Alternate No. 2) and Minger Construction Companies Inc. (apparent
Low bidder for Base Bid and Bid Alternate No. 1). Upon review, Minger Construction Companies
Inc. appears to be better qualified to complete the project considering the qualifications submitted
for review included HDD projects resulting in over 36,000 linear feet of pipe installed over the past
five (5) years, compared to the projects submitted by Burschville Construction Inc., being general
utility construction projects and not necessarily related to HDD. The bidders' qualifications are
attached for reference.
Advanced Engineering and Environmental Services, Inc.
6901 East Fish Lake Road, Suite 184 • Water Tower Place Business Center • Maple Grove, MN 55369 • P/ 7613461
Mr. John Seifert
JPWB
Re: Recommendation for Notice of Award
ASR I W Street Watermain Looping Project
JPWB
Albertville, Minnesota
March 18, 2024
Page 2 of 2
Based on a review of the bids received, review of the qualifications submitted by both low bidders,
discussion at the March 14, 20241PWB TAC meeting, and pending the JPWB acceptance of the
contract price, AE2S recommends that the JPWB award the Base Bid and Bid Alternate No. 1
construction contract to Minger Construction Companies Inc. from Jordan, MN. Minger
Construction Companies Inc. was the lowest responsive and responsible bidder for a total
construction cost of $1,062,161.50.
AE2S truly appreciates the opportunity to continue working with you on this very important project
forthe JPWB. Should you have any questions or comments please feel free to contact me.
Sincerely,
AE2S 4
4. -
Ursinio Pugs, P.E.
Project Manager
Attachment
Bid Tabulation
Specification Section 00450 from Minger Construction Companies Inc.
Specification Section 00450 from Burschville Construction Inc
c: file
Page 72 of 93
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KtNT POWERS WATER BOARD
k� ,ncRrgvfuF • NFltVVCR - sr. rareHArc
Joint Powers Water BORIC! Tel.: 763-497-3611
1110050, st NW Fax: 763-497-4908
Albertville MN 55301 w Jointpowerswaterboaro.org
■MEMO
TO: Joint Powers Water Board
FROM: John Seifert
DATE: March 19, 2024
SUBJECT: Approval of Scope of Work for Proposal for Grant Funding for Future Water
Treatment Plant
After identifying the major capital improvements for the Joint Powers Water Board with adoption
of the April 24, 2023 Capital Improvements Plan (CIP). At that time, the discussion by the Board
and Staff was to look into future funding assistance for water treatment plant expansion which is
the largest capital item in the CIP. The plant expansion in the CIP is estimated at a construction
project cost of $20,000,000 for capital. At this time, the TAC committee has received and
reviewed the attached scope of work from HR Green. The scope of services would assist Joint
Powers with researching and submitting on three major funding opportunities. The three area
focuses would be a (1) State bonding bill; (2) Public Finance Authority (PFA) grants and low
interest loans from the State; and (3) the Federal Congressional Directed Spending (CDS)
previously known as Federal earmarks. As large capital projects take an extended period of
time to secure funding, Staff and the TAC committee are recommending accepting the attached
scope of work as presented.
Recommended Motion: Authorize the approval and execution of scope of work for proposal of
grant funding for future treatment plant to HR Green.
THIS TRANSMISSION CON RNNS CONFIOENTNL INFORM1NTION INTENDED FOR USE ONLY SYTHE ABOVE NAMED RECIPIENT. READING.
DISCUSSION, DISTRIBUTION. OR COPYING OF THIS MESSAGE IS STRICTLY PROHIBITED BYPNYONE OTHER TUN THE NAMED RECIPIENT
OR HIS OR HER EMPLOYEES ORAGENTS. IF YOU HAVE RECENEO THIS FAX IN ERROR, PLEASE IMMEDIATELY NOTIFY US SY TELEPHONE
(OOLLECTI.PNDR MTHEORIGIW MESSAGETOUSATTNEABOVEADDRESSVUUS. POSTALSERVICE.
Page 74 of 93
-3-u .A- .. ,r' �; i%ss K.
Main 5i - Fax .,i�
HRGreen
February 16, 2024
John Seifert, General Manager
Veolia/Joint Powers Water
11100 50" St NE
Albertville, MN 55301
Subject: Proposal for the Joint Powers WTP Expansion Feasibility Study and Grant Acquisition
Dear John:
We are pleased to present this proposal to you and the St. MichaeVAlbertville Joint Powers Water
Board to complete a feasibility study to analyze the future upgrade and expansion of your existing water
treatment plant (WTP) and assist with writing and acquiring grants to fund your project.
PROJECT UNDERSTANDING
Having designed your existing WTP, our firm is familiar with your facilities and understands the
plant has served your customers very well over the past decades. We also understand due to
the age of these facilities and due to the rapid development occurring in your service area, the
plant is ready to be upgraded and expanded to meet your current and future needs. To assist
with this eminent upgrade and expansion, we are proposing to assist you and your Board by
completing a high-level budgetary and planning feasibility study to determine the expected
design life remaining of the existing WTP and determine what needs to be expanded to meet
your future 20-year design period.
In addition, it is prudent that you and your Board aggressively pursue grant dollars to keep your user's
rates at or near their current level. Applying for and acquiring grants can take several years and
multiple iterations of funding cycles before you can secure enough grant dollars to proceed with the
proposed project. Therefore, it is imperative to start this planning and grant process early while having
patience with the grant process to deliver successful grants to your constituents.
SCOPE OF SERVICES
HR Green proposes to complete the following to address the goals and concerns for the project:
Task 1: Kickoff meeting at the WTP. Conduct one onsite tour with your plant operators and others to
understand any WTP issues that you are currently experiencing. We will obtain the
information listed below from you to complete our research and complete the feasibility study.
1. Any reports or studies previously performed on the water system.
2. Drawdown and specific capacity calculations of existing wells serving the WTP.
3. Plans and specifications for the wells serving the WTP.
Page 75 of 93
HRGreen
4. Plans and specifications for the original WTP; HR Green has the original plans.
5. Plans and specifications for any major upgrades to the WTP.
6. Shop drawings of pressure filters and other major WTP equipment.
7. Information on water quality at the influent and effluent of the filters.
8. Pressure measurements at the influent and effluent of the filters.
9. Operational data on the filters such as filter run times and hydraulic loading.
10. Plant flow rates over the past 5 years.
11. Future growth predictions.
Task 2: Develop for submission and review a memorandum -style feasibility report on the observations
made and provide options and budgetary costs for both refurbishing existing equipment and
providing new WTP equipment to meet your current and future needs. The technical
memorandum will primarily focus on refurbishing existing equipment, replacing existing
equipment with new, expanding the plant to meet future needs, and briefly reviewing other
technologies that could work within the existing building.
Task 3: Grants —We proposed to assist you with acquiring grants to fund part of your proposed WTP
project including the following —
a) State Bonding Bill — We would assist with setting up a meeting with your local
legislators and assist them with writing a Bonding Bill to fund part of your proposed
WTP project. We have found that it can take serval years to be successful, so
starting now is advisable to get your project in the Bonding Bill queue. Because this
is a regional project, this type of collaborative project typically resonates well with
Legislators and other funding agencies alike.
b) PFA grant/low-interest loans — We would assist with filling out and submitting the
applications to get your proposed project on the PPL and IUP in 2024. Again, this
process can take time so starting the process in 2024 would expedite securing PFA
dollars to assist with funding this project.
c) Federal Earmark — We would assist you with setting up a meeting with your local
Congressmembers to obtain their support for your project. We would assist in writing
and submitting a Federal Earmark to obtain a grant fund for part of your proposed
project.
DELIVERABLES AND SCHEDULES
HR Green will provide the following deliverables:
1. Provide a technical memorandum feasibility study summarizing deficiencies, proposed WTP
upgrade and expansion and budgetary costs.
2. Grant application as described above.
HR Green proposes the following schedule for the project:
1. Authorization for HR Green to begin - TBD
2. Kick-off meeting and Site Visit — within 2 weeks of authorization
3. Draft Tech Memo review meeting —within 2 months of the kickoff meeting
Pa e76of93 °aeaa
HRGreen
4. Submit Final Tech Memo Feasibility Study — within 1 week of draft review meeting
ITEMS NOT INCLUDED IN AGREEMENT / SUPPLEMENTAL SERVICES
Supplemental services may include any of the following:
1. Provide additional site visits not described in the scope of services.
2. Preliminary and final design of proposed improvements.
3. Meetings with other federal, state, and local agencies not listed above.
4. Topographic survey.
5. Hydrogeologic review of well field.
6. Distribution system modeling
7. Detailed tankage or equipment inspections other than what can be accomplished visually during
the initial site visit.
SERVICES BY OTHERS
N/A
CLIENT RESPONSIBILITIES
The City shall be responsible for the following items:
1. Provide up-to-date information as outlined in task 1.
PROFESSIONAL SERVICES FEE
2024 — For our work in 2024, we propose to perform the work outlined in the scope of services for a
not -to -exceed fee of $24,000.
2025 — For our work in 2025, we propose to perform the work outlined in the scope of services for a
not -to -exceed fee of $5,000.
Total not -to -exceed fee of $29,000
PROJECTTEAM:
Key staff who will be involved in the design work are located within the HR Green St. Paul office. The
HR Green team includes the following personnel:
Project Manager: Mark Hardie, PE
Lead Engineer: Mark Stone, PE
Client Service Manager/Grant Writer: Tim Korby, PE
QA/QC: Alison Sumplion, PE
Page 77 of 93
i
HRGreen
We appreciate the opportunity to provide engineering services on this project. Please contact me at
651-659-7733 with any comments or questions you may have.
HR Green, Inc.
9� �
Mark Hardie, PE Tim Korby, PE
Senior Project Manager I Principal Regional Manager
cc: file
Pa a 78 of 93 ',u 3
ENGINEER
Page 79 of 93
J
JOINT Paw.ERS WATER BOARD
�Ll;GNlVILCF - H/111mc-� - ST. Hft'HAEL
Joint Powers Water Board Tel.: 763-497-3611
11100 50" St NW Fax : 763497-4908
AIbeNYille MN 55301 www.jointpowenswaterboard.org
■MEMO
TO:
Joint Powers Water Board
FROM:
John Seifert
DATE:
March 19, 2024
SUBJECT: Submittal of Increase in Joint Powers Water Board's Water
Appropriations from the MN Department of Natural Resources
Joint Powers Water Board's engineer, Chris Larson, together with Staff have initiated the water
appropriation amendment with the MN DNR. This amendment looks to increase the allowable
pumping capacity to accommodate current pumping levels as well as future volume through
2030. A verbal update will be provided at the meeting. Attached is the water permit invoice
authorizing the initiation of the amendment.
Recommended Motion: None.
THIS TRANSMISSION CONTAINS CCNFIDENTML INFORMATION INTENDED FOR USE ONLY BYTHEABOVE NAMED RECIPIENT. READING,
DISCUSSION, DISTRIBUTION. OR COPYING OF THIS MEBSAGE IS STRICTLY PROHIBRED BYANYONE OTHER THAN THE NAMED RECIPIENT
OR HIS OR HER EMPLOYEES ORAGENTS. IF YOU HAVE RECENED THIS FA IN ERROR. PLEASE IMMEDIATELY NOTIFY US BY TELEPHONE
(COLLECT),ANDRETUNNTHEORIGINALMESSAGETOUSATTHEABOVEP DRESSVNUS. POSTALSERVICE.
Page 80 of 93
DEPARTMENT OF
` NATURAL RESOURCES
MNDNR PERMITTING AND REPORTING SYSTEM (MPARS)
WATER PERMIT INVOICE
SEH INC.
ATTN: CHRISTOPHER LARSON
3535 VADNAIS CENTER DRIVE
ST. PAUL, MN 55110
PROJECT: Albertville, Hanover, St Michael
Please pay the Total Due amount shown below:
Permit Number
1979-3116
Invoice Date
02/28/2024
Payment Due Date
03/29/2024
** PAYMENT DUE **
tion
Amount
#AM..dm.,ent Fee - Water Appropriation Individual Permit
/Public Water Supply; T120N-R24W-S1, T120N-R24WS12; Wright County
$150.00
TOTAL DUE
$150.00
Payment for the Total Due amount is due within 30 days of the Invoice Date. If the due date falls on a weekend or
holiday, payment must be received by the stands regular business day prior to the weekend and/or holiday. You can pay
online or by mail.
Please be advised that payment must be received before we can take any further action on your permit change request.
PAY ONLINE (Visa, MasterCard, Discover, or automatic transfer from checking acccunt)
E�R5" Sign -In to your MPARS account or create an account at MigsY/webaoosl lAm-statemn.us/mpars/public
C€' Click on the Financial tab
CV' Find the permit number "l979-3116" and select "Make Online Payment" from the "Action" column
PAY BY MAIL
QV` Make checks payable to: MN DNR Ecological and Water Resources
®' Mail a copy of this invoice and your payment of $150.00 to:
MINNESOTA DEPARTMENT OF NATURAL RESOURCES - OMB
500 LAFAYETTE ROAD, BOX 10
ST. PAUL, MN 55155-4010
®' A COPY OF THIS INVOICE MUST BE INCLUDED WITH YOUR
If you have any questions, please contact the Minnesota DNR by telephone (651-259-5678) or by email - MPARS.
dnr@state.mn.us
mj peiiva M sesoueces DNR Use Only Payment Method: R29029 OMB EWR Waters permit#
Code Amount
354 150.00
Received Deposited Entered 1979-3116
Amount
Check #
MPARS Revision 20200520. Invoice ID 409679. printed 02nW2024 vvn.98ge,$.��Iaf��his
A
SEH MEMORANDUM
TO: Joint Powers Water Board
FROM: Christopher Larson, P.E.
DATE: March 25, 2024
RE: Filter Rehabilitation— Change Order No.I
A few unforeseen conditions have been identified in the Filter Rehab Project. These include removal of
the welded filter backwash troughs, providing new gaskets for the filter viewing glass windows, and
doing some welding repairs.
A change order reflecting these changes is attached. The total cost of the changes is $34,305.31. Because
the work is necessary and prudent for the filter rehab project, we recommend approval of this change
order.
It should be noted that the total amount of filter media disposal for this project is significantly less than
originally anticipated. Therefore, the total cost of the changes on this project should be a net credit. The
credit for the filter media disposal will be included on the reconciliation change order at the conclusion of
the project.
Attachments: Change Order No. I
Short Elliott Hendrickson Inc., 3535 Vadnaie Canter Drive, St. Paul, MN 5511051%
SEH is an equal opportunity employer I w .sehlnc.com 1 651.490.2000 1 800.325.2055 1 651A90.2150(ax
Page 82 of 93
A
SEH
CHANGE ORDER NO.1
Filter Rehabilitation
Joint Powers Water Board
Description of Work
The IolldMng items are deemed to he neasaryto behold(, the Project according to the intended design.Ina rdaa Mth Metermson Mls Contmd,Me
Conoape is nereby authorized and inconated W Pddonn M, work as abered by the loiywng pmvtaons.
Contract Unit Total
Ref. No. Itam Unit Quantity Pace Amount
CPR18 Filter Trough Removal
Sand busting any painting Me header or the fibers restfulness
arsevino the fiber backwash troughs. Heading, the traugns
boned whereas Una finer loughs ware welded. The cost
inapdes moving Ind VOWhs aM adding boned mnneclieu. "1.300.50
CPR2 Fitter Viewing Glen Windows
Mier removing the sight Mndow, it wa discovered that Use
gd5kels Wuld halt W mused. The best is to replare the eight
weather gaskets on Fibers la. Fibers 4 and 5 do not lave
sight wMows.
$2.3c0.00
CPR Filter S Wald Repair
4 was becipmecol net an CxisS, way needed to be repaired
in Filer S. The cost is to grind put pad of an existing weld
and rexeld It.
$704.81
Original Contract Amount
$1,957,000.00
Previous Change Orders
$0.00
This Change Ortlar
53 M5.31
Revised Contract Amount (including this change ender)
$1.991.305.31
CHANGE IN CONTRACT TIME
The Contract Compuhon data Is not adjusted as a hash 0Me items included in Change Order No. 1.
Recanmended(ar Approval by.
SHORT ELLIOTT HENDRICKSON. INC.
I
11812024
Date
Approved by Owner:
JOINT POWERS WATER BOARD
Date
Approved by Contractor
MUNICIPAL BUILDERS. INC.
Data
a: Jam Poean Water Eoard
Municipal Builders. Inc.
United Fire S Casualty Company
SEH, Inc.
Page 83 of 93
LJ� �
Municipal Builders,:::.
February 27, 2024
Mr. Chris Larson
SEH
3535 Vadnais Center Dr
St. Paul, MN 55110
Re: Joint Powers Water Board Filter Rehabilitation
CPR 1 B Filter Trough Removal
Dear Mr. Larson,
As we removed the media from Filter 3 we found that the trough at the top of each cell had
additional media retention baffling. This baffling restricts access to the top portion of the inside of
the filter for blasting and coating. Typically, this whole trough can be unbolted and pulled down to
gain adequate access. After further investigation this filter has the trough and baffles welded in
place leaving us no way to access those areas with blasting equipment. The price below is for
the additional work to cut the supports in each cell to allow the trough to be dropped down for
access. After the blasting and coaling is completed, the mounting brackets will be modified so
they can be bolted back into place for future maintenance. All 5 filters have been confirmed to
have the same condition. See the unit pricing and total costs below.
Subcontractor:
Champion Coatings $5,962.00
Contractor Markup: 298.10
Sub Total: $6,260.10 Per Filter
5 Filters Total: $31,300.50
Please review the pricing above and if accepted, approve in the form of a change order.
Sincerely,
� 4�-I
Nathan Neubauer
Project Manager
Municipal Builders, Inc.
7900 Old Viking Blvd Nowthen, MN Phone: (763) 421-8790 Fax: (763) 421.1028
Page 84 of 93
AMuniIVA
cipal
B
October 17, 2023
Mr. Chris Larson
SEH
3535 Vadnais Center Dr
St. Paul, MN 55110
Re: Joint Powers Water Board Filter Rehabilitation
CPR 2 Viewing Window Gaskets
Dear Mr. Larson,
Filters 1-3 have a viewing window in each cell for a total of 12 windows. Upon closer inspection
the viewing windows appear to have been leaking. Each viewing window needs to be removed
for the blasting work and I am concerned that reusing the gaskets would result in small leaks that
we wouldn't be able to stop. Below Is the cost to have Kurile supply a replacement gasket set for
10 of the viewing windows (Joint Powers has 2 sets for the other 2 windows). Each set consists
of a fiber gasket and an EPDM Gasket.
Supplier
Kurile 10 Kits @ $200 $2,000.00
Contractor Markup: 300.00
Total: $2,300.00
Please review the pricing above and if accepted, approve in the form of a change order.
Sincerely,
4,
Nathan Neubauer
Project Manager
Municipal Builders, Inc.
7900 Old Viking Blvd Nowthen, MN Phone: (763) 421-8790 Fax: (763) 421-1028
Page 85 of 93
LJ� �
Municipal Buildersrinc. J
March 11, 2024
Mr. Chris Larson
SEH
3535 Vadnais Center Dr
St. Paul, MN 55110
Re: Joint Powers Water Board Filter Rehabilitation
CPR 3 Filter 5 Weld Repair
Dear Mr. Larson,
There was some streaking found in the under drain of filter number 5. Upon further inspection it
was determined there a pocket in the weld that was holding moisture preventing the coating from
sealing things up. To repair this that portion of weld was ground out and filled back in with new
weld. The area was cleaned up and recoated.
Subcontractor:
A&B Welding $ 671.25
Contractor Markup: 33.56
Total: $ 704.81
Please review the pricing above and if accepted, approve in the form of a change order.
Sincerely,
Nathan Neubauer
Project Manager
Municipal Builders, Inc.
7900 Old Viking Blvd Nowthen, MN Phone: (763) 421-8790 Fax: (763) 421-1028
Page 86 of 93
cipal Builders Inc
Old Viking Blvd NW
hen, MN 55303
NOTE FOLLOWING CHANGES*"
DATE
INVOICEk
3/6/2024
50757
C A 16 e'y2MC1t915
PROJECT
Repair Tank Weld
11100 50th Street NE
St Michael, MN �\
Credit card payments will still be accepted as a convenience, but a 3 % processing tee will be I
charged.
TERMS
P.O. NO.
Net 30
612-232-7876
Service Date
Description
Quantity
Rate
Amount
3/42024
Boilermaker Foreman Straight Time
Service Truck
3.5
1
137.50
190.00
481.25
190.00
Thank you for your business.
Total $671.25
8021 199th Avenue NW, Nowthen, MN 55330 * Office: 763-757-7191 a Fax: 41—gi-H-911W9
OPERATIONS
AND
OFFICE
Page 88 of 93
JCXNT PQWERS WATER BOARD
• a AIIX rvr-tf aAAlovc_� - sr. Mrc!♦firl
Joint Powers Water BoaM Tel.: 763-497-3611
11100 5W St NW Faz : 763-4974908
AlbeMille MN 55301 www.jointpomrswaterboard.org
MEMO
TO: Joint Powers Water Board
FROM: John Seifert
DATE: March 19, 2024
SUBJECT: GSR Update
The ground storage reservoir (GSR) located on the Water Treatment Plant site has been out of
service since 2019. In an attempt to maximize water storage capacity and operating flexibility
prior to the pumping season, Staff has undertaken the process of cleaning and sanitizing this
existing asset for water storage. The Board initially authorized the contract with Utility Service
Co., Inc. in the late fall of 2023. Supervisor of Operations, Dustin Carlson, and Staff worked with
the contractor to efficiently recondition the storage tank and pumping equipment during the last
two weeks in February following the American Water Works Association (AW WA) standard for
disinfection of water -storage facilities. The GSR was officially placed back in service on February
29, after successful Bac-T tests confirmed the sanitizing procedure outlined in the AW WA
procedures. Additionally, Staff discovered the water level monitoring system initially installed
needed to be replaced. Supervisor Carlson and his Staff utilized a creative solution to replace
the level sensor with new radar measuring equipment that has improved the accuracy and
operation of the GSR automatic operation.
Recommended Motion: None.
THIS TMNSMISSIONCONTAINSCONFIOEN INFOR TION INTENDED FOR USE ONLY BY THEOBOVENAMEDRECIPIENT REDOING,
DISCUSSION, DISTRIBUTION, OR COPYING OF THIS MESSAGE IS STRICTLYPROHIBREU BY ANYONE OTHER THAN THE NAMED RECIPIENT
OR HIS OR HER EMPLOYEES ORAGENTS. IF YOU NAVE RECEIVED THIS FA IN ERROR, PLEASE IMMED ATELY NOTFY US BY TELEPHONE
ICWLECD,M'DRMRNTIEORIGIN MESUGETOUSATTHEMOWAOORESSMUS. POSTALSERVICE.
Page 89 of 93
fC�1T PAS WATER BOARD
k%_ ALJXF tff • HANOVCk • ST. MreHALL
Joint Powers Water Boad Tel.: 763497-3611
1110050` st NW Fan: 7634974908
Albertville MN 55301 www.jointpowerswaterboard.org
MEMO
TO: Joint Powers Water Board
FROM: John Seifert
DATE: March 19, 2024
SUBJECT: Filter Rehab Update
Verbal update will be provided at the meeting. Filters 1, 2 and 3 are fully completed and 4 and 5
are nearing completion.
Recommended Motion: None.
THIS TR INWISSION CONTNNS CONFIDENTIAL INFONMnON INTENDED FOR USE ONLY BY THE MOVE NMAED RECIPIENT. READING.
DISCUSSION,DISTRIBUTION, OR COPYING OF THIS MESSAGE IS STRICTLY PROHIBITED BY ANYONE OTHER THAN THE N Eo RECIPIENT
OR HIS OR HER EMPLOYEES OR AGENTS. IF YOU HAVE RECEPOEO THIS FM IN ERROR PLEASE IMMEDUITELY NOTIFY US BY TELEPHONE
(COLLECT), AND RETURN THE ORIGINAL MESSAGE TO US AT THE ABOVE ADDRESS VIA US, POSTAL SERVICE.
Page 90 of 93
OTHER BUSINESS /
CORRESPONDENCE
Page 91 of 93
JOINT POWERS WATER BOARD
k\ ALRrwvfftF. • HANOVCR SST. "K HAEL
Joint Powers Water Board
11too sop St NW
AlbeMille MN 55301
MEMO
TO:
Joint Powers Water Board
FROM :
John Seifert
DATE:
March 22, 2024
SUBJECT:
Locker Room Lockers
Tel.: 763-697-3611
Fax: 7634974908
www.jointpowerswaterboard.org
The Board previously gave Staff the approval for the construction of a new locker room at a cost
not to exceed $20,000. That price did not include physical furnishings and fixtures such as
lockers. Staff is asking for Board approval to purchase lockers from Your Locker Store for
$3,990.
Recommended Motion: Authorize Staff to purchase locker room lockers from Your Locker Store
for $3,990.
THIS TRANSMISSION CONTAINS CONFIDENTIAL INFORWTION INTENDED FOR USE ONLY BY THE MOVE NANED RECIPIENT. READING.
DISCUSSION, DISTRISOMN.OR COPYING OF THIS MESSAGE IS STRICTLY PROHISRED BYMYONE OTHER THAN NE NMIED RECIPIENT
OR HIS OR HER EMPLOYEES OR AGENTS. IF YOU HAVE RECEIVED THIS FM IN ERROR, PLEASE IMMEDATELYNOTIFY US BYTELEPHONE
(CMLECT.ANDRETURNNEORIGIW MESSAGETOUSATNEMOW£ RESSVNU.S. POSTALSERVICE.
Page 92 of 93
Your
Locker
Store
Your Locker Store
quotes@yourlockerstore.com
Bill To:
Dustin Carlson
Joint Powers Water
11100 50th St NE
Albertville MN 55301
dustin.carlson@veolia.
com
Ship To
Dustin Carlson
Joint Powers Water
11100 50th St NE
Albertville MN 55301
(763) 497-3611
Open Access Metal Locker 8
72" H x 24" W x 18" D / Blue / Unassembled
Salsbury Industries #70018BL-U
Built-in Key Lock 8
Factory Installed
Salsbury Industries #77715
Payment Terms:
ACH
INVOICE
1322
Date: Mar 12, 2024
Balance Due: US$3,990.00
US$420.75 US$3,366.00
US$30.00 US$240.00
Subtotal:
US$3,606.00
Discount:
US$400.00
Shipping:
US$784.00
Total:
US$3,990.00
Page 93 of 93