2024-07-15 City Council Agenda Packet
City of Albertville Council Agenda
Monday, July 15, 2024
City Council Chambers
7 pm
6:15 pm – Council Workshop for 2025 Preliminary Budget – Council Chambers
PUBLIC COMMENTS -The City of Albertville welcomes and encourages public input on issues listed on the agenda or of general community
interest. Citizens wishing to address the Council regarding specific agenda items, other than public hearings, are invited to do so under Public Forum
and are asked to fill out a “Request to Speak Card”. Presentations are limited to five (5) minutes.
1. Call to Order
2. Pledge of Allegiance – Roll Call Pages
3. Recognitions – Presentations – Introductions
4. Public Forum – (time reserved 5 minutes)
5. Amendments to the Agenda
6. Consent Agenda
All items under the Consent Agenda are considered to be routine by the City staff and will be
enacted by one motion. In the event an item is pulled, it will be discussed in the order listed on
the Consent Agenda following the approval of the remaining Consent items. Items pulled will be
approved by a separate motion.
A. Approve the June 17, 2024, regular City Council Meeting minutes as presented. 3-6
B. Authorize the Monday, July 15, 2024, payment of claims as presented, except bills
specifically pulled which are passed by separate motion. The claims listing has been
provided to City Council as a separate document and is available for public view at City
Hall upon request.
7
C. Accept Account Receivable Report 8-9
D. 2nd Quarter Budget to Actual Report 10-12
E. 10% Annual Gambling Contribution Report 13
F. Authorize purchase and installation office furniture from Business Essentials for the
Wastewater Treatment Facility not to exceed $15,000.
14-19
G. Authorize purchase and installation of a water heater from Weidner’s for the Albertville
City Hall not to exceed $11,795.
20-21
H. Authorize purchase of five replacement wireless access points plus mounting brackets, 4
for the City Hall and 1 for STMA Ice Arena old rink, and installation assistance from
Marco not to exceed a total of $5,300.
22-28
I. Approve a Special Event Permit and Temporary Liquor License for the Albertville Lions
for their Annual Cruisin’ & Rockin’ Car Show on September 7, 2024, from 2 pm to 9 pm
29-30
J. Approve a Special Event Permit for Family Youth Community Connections (FYCC) for
their 10th Annual Open Streets event on September 14, 2024, from 10:30 am to 1 pm.
31-35
K. Approve a Temporary Liquor License for the Church of St. Albert Annual Parish Festival
on September 14 and 15, 2024, to be located at St. Albert Parish Center.
36
L. Adopt Resolution No. 2024-19 approving a services agreement with Allina Health
Emergency Medical Systems for training and medical direction services through July 1,
2026.
37-45
City of Albertville City Council Agenda
Monday, July 15, 2024 Page 2 of 2
M.Approve Payment Application No. 15 to Gridor Construction in the amount of $325,406
for Wastewater System Improvements.
7.Public Hearing – None
8.Wright County Sheriff’s Office – Updates, reports, etc.
9.Department Business
A.City Council
1.Committee Updates (STMA Arena, Planning, JPWB, Parks, Fire Board, FYCC, etc.)
B.Building – None
C.City Clerk – None
D.Finance – None
E.Fire
1.Albertville Fire Department – June 2024 Incident Data 46-47
F.Planning and Zoning – None
G.Public Works/Engineering – None
H.Legal – None
I.Administration
1.Follow up Budget Discussion
10.Announcements and/or Upcoming Meetings
July 22
August 5
August 5
August 12
August 13
August 14
Joint Power Water Board, 6 pm
Parks Committee, 7 pm
Council Budget Workshop, 6:15 pm
City Council, 7 pm
STMA Arena Board, 6 pm
Primary Election, polls open 7 am to 8 pm
Planning Commission, 7 pm (Wednesday)
11.Adjournment
ALBERTVILLE CITY COUNCIL
DRAFT REGULAR MEETING MINUTES June 17, 2024 – 7 pm
Council Chambers
Albertville City Hall
1. Call to Order
Mayor Hendrickson called the meeting to order at 7:07 pm.
2. Pledge of Allegiance – Roll Call
Present: Mayor Hendrickson, Councilmembers Cocking, Hayden, Olson and Zagorski.
Staff Present: City Administrator Nafstad, Fire Chief Bullen, City Attorney Couri, City Planner
Brixius, Finance Director Lannes, and City Clerk Luedke.
3. Recognitions – Presentations – Introductions – None
4. Public Forum
Mr. Randy Bacon, 5560 Lannon Ave NE and Mr. Doug Krutzig, 5553 Lannon Ave NE said they
were concerned regarding the loud band noise during this year’s Friendly City Day Festival in
Neighbor’s Bar and Grill’s parking lot. Both Mr. Bacon and Mr. Krutzig stated they supported the
Festival but asked if the outdoor music could stop earlier in the evening because they both lived
within a couple blocks from Main Avenue. Mr. Bacon reported he requested the restaurant lower
the volume of the band and it was lowered for a short time but then the volume was increased. They
answered questions from Council.
City Administrator Nafstad provided information on the special event permit process and reported,
normally, BJ’s Bar and Grill and Neighbor’s Bar and Grill were not allowed to have outdoor music
because of their proximity to the residential area but there was an exception for outdoor music in the
Albertville City Code for events occurring during Friendly City Day. He answered questions from
Council.
City Planner Brixius provided additional information on the special event ordinance and reported
events should not operate beyond the time of 12 midnight and answered questions from Council.
There was Council discussion regarding the noise complaint and the consensus was for City staff to
send a letter or communicate in some way with Neighbor’s to let them know that the City had
received noise complaints from this year’s event and notify them that the Council may consider not
issuing a permit to them for next year’s festival.
The Council thanked the residents for attending the Council meeting.
Ms. Courtney Wiest of Shop STMA, reported a number of years ago Shop STMA incorporated the
City of Albertville into the organization and since then Shop STMA has reached to bring more
members of the business community into the organization from both Albertville and St. Michael.
She said last year the organization launched the Discover STMA campaign because between the
two cities, there is everything from grocery stores, great restaurants to many businesses so residents
Agenda Page 3
City Council Meeting Draft Minutes Page 2
Regular Meeting of June 17, 2024
should not have to go to other communities for their shopping or business needs. Ms. Wiest
reported the St. Michael City Council approved adding Discover STMA signs to multiple park
fences and said the signs would be approximately 12 by 12 metal signs and include a QR code
which brings users to the Discover STMA website which has information on the shopping and
business opportunities along with other events occurring in both communities. She said she would
like to add the Discover STMA signs to the Albertville City Parks on the tennis courts, pickle ball
courts and baseball fields fencing and added she would need City staff to identify the City parks and
assistance in the installation of the signs. Ms. Wiest answered questions from Council.
City Administrator Nafstad said he felt it was a good idea but added City staff would need Council
direction because the Albertville City Code currently does not allow for this type of signage in City
parks. He said the City recently made some Code changes to allow the Albertville nonprofit
baseball and softball associations to do some advertising on the baseball field’s fencing but further
modifications to the Code would be required. He answered questions from Council.
There was Council discussion regarding the Discover STMA campaign and the signage request.
The Council’s consensus was to have City Staff look into the request further.
5. Amendments to the Agenda
City Administrator Nafstad requested to add an item 6D. under the Finance entitled “Driveway
Improvement Assessment”.
MOTION made by Councilmember Hayden, seconded by Councilmember Zagorski to approve the
June 17, 2024, agenda as amended. Ayes: Cocking, Hayden, Hendrickson, Olson and Zagorski.
Nays: None. The motion carried.
6. Consent Agenda
All items under the Consent Agenda are considered to be routine by the City staff and will be
enacted by one motion. In the event an item is pulled, it will be discussed in the order listed on the
Consent Agenda following the approval of the remaining Consent items. Items pulled will be
approved by a separate motion.
A. Approve the June 3, 2024, regular City Council Meeting minutes as presented.
B. Authorize the Monday, June 17, 2024, payment of claims as presented, except bills
specifically pulled which are passed by separate motion. The claims listing has been
provided to City Council as a separate document and is available for public view at City
Hall upon request.
C. Adopt Resolution No. 2024-18 Appointment of Election Judges and Absentee Ballot
Board for the Primary Election on August 13, 2024.
MOTION made by Councilmember Cocking, seconded by Councilmember Olson to approve the
June 17, 2024, consent agenda as submitted. Ayes: Cocking, Hayden, Hendrickson, Olson and
Zagorski. Nays: None. The motion carried.
7. Public Hearing – None
8. Wright County Sheriff’s Office – Updates, reports, etc.
Wright County Sheriff Deputy Cassidy reviewed the incidents that occurred in the City of
Albertville within the past few weeks.
Agenda Page 4
City Council Meeting Draft Minutes Page 3
Regular Meeting of June 17, 2024
9. Department Business
A. City Council
1. Committee Updates (STMA Ice Arena, Planning, JPWB, Parks, Fire Board,
FYCC, etc.)
City Administrator Nafstad reported Councilmember Zagorski and Councilmember Hayden would
be exchanging roles as the liaisons for the STMA Arena Board and the Planning Commission. He
said Councilmember Zagorski would now be the Planning Commission liaison and Councilmember
Hayden would be the STMA Arena Board liaison.
MOTION made by Councilmember Cocking, seconded by Councilmember Olson to amend
Resolution No. 2024-02 appointing City Council Members to Boards and Committees for 2024.
Ayes: Cocking, Hayden, Hendrickson, Olson and Zagorski. Nays: None. The motion carried.
Councilmember Zagorski provided an update from the Planning Commission meeting which
included a public hearing for a commercial daycare center. He reported the Planning Commission
tabled the public hearing to the July 9 Planning Commission meeting.
City Administrator Nafstad provided an update from FYCC and said Paula Adamski submitted her
resignation effect at the end of July. He answered questions from Council regarding funding the for
FYCC.
B. Building – None
C. City Clerk – None
D. Finance
1. Drive Improvement Assessment
City Administrator Nafstad presented the staff report and answered questions regarding the
driveway assessment program.
Councilmember Cocking recused himself from voting on the item.
MOTION made by Councilmember Hayden, second by Councilmember Zagorski to approve a
Driveway Replacement Contract for property owners Aaron and Kristie Cocking located at 11614
Laketowne View NE, Albertville, MN 55301 – PID 101-083-007020. Ayes: Hayden, Hendrickson,
Olson and Zagorski. Nays: None. Abstained: Cocking. The motion carried.
E. Fire – None
F. Planning and Zoning – None
G. Public Works/Engineering
1. Main Avenue Reconstruction Discussion
City Administrator Nafstad reported this was just the beginning stages of the preliminary design for
the reconstruction of Main Avenue. He provided background information on the condition of the
pavement currently on Main Avenue in which he said it was redone around 2006, when the road
was still considered a County Road. City Administrator Nafstad said what drives the project at this
Agenda Page 5
City Council Meeting Draft Minutes Page 4
Regular Meeting of June 17, 2024
time was the utilities beneath the road because the water main has surpassed its lifetime and was
beginning to corrode. He reported the City received a grant for $1.5 million to be used toward the
reconstruction project. Administrator Nafstad reported the gas company would like to replace the
old steel gas main and the power company was planning to upgrade the power lines. He said with
this reconstruction, it would be an opportunity for the power company to update the power lines
underground. He reported at this time there was no project schedule but was hoping to begin the
project in 2025 after Albertville Friendly City Days with the second half of the project taking place
in 2026 which may affect the parade route for the 2026 Friendly City Day’s parade. He answered
questions from the Council and provided additional information on the possible Main Avenue
boulevard concept.
There was Council discussion regarding the proposed plan for the reconstruction of Main Avenue
and they also discussed possible alternate parade routes for the 2026 Friendly City Day’s parade.
City Administrator Nafstad reported at this time he was gathering information and Council input
and would be bringing further information back the Council for their review and then providing the
concept information to the public.
H. Legal – None
I. Administration
1. City Administrator’s Update
City Administrator Nafstad presented the City Administrator’s Update and provided information on
upcoming events within the City.
10. Announcements and/or Upcoming Meetings
June 19 City Offices closed in observance of Juneteenth
June 24 Joint Power Water Board, 6 pm
Parks Committee, 7 pm
July 4 City Offices closed in observance of the 4th of July
July 8 STMA Arena Board, 6 pm
July 6 Planning Commission, 7 pm
July 15 Council Budget Workshop, 6:15 pm
July 15 City Council, 7 pm
11. Adjournment
MOTION made by Councilmember Cocking, second by Councilmember Hayden to adjourn the
meeting at 8:18 pm. Ayes: Cocking, Hayden, Hendrickson, Olson and Zagorski. Nays: None. The
motion carried.
Respectfully submitted,
_____________________________
Kristine A. Luedke, City Clerk
Agenda Page 6
Mayor and Council Request for Action
July 15, 2024
SUBJECT: CONSENT – FINANCE – PAYMENT OF BILLS
RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the
following:
MOTION TO: Authorize the Monday, July 15, 2024, payment of the claims as presented except
the bills specifically pulled, which are passed by separate motion. The claims listing has been
provided to Council as a separate document. The claims listing is available for public viewing at
City Hall upon request.
BACKGROUND: The City processes claims on a semi-monthly basis. The bills are approved
through their respective departments and administration and passed onto the City Council for
approval.
KEY ISSUES:
• Account codes starting with 810 are STMA Arena Expenses/Vendors (bolded) and
key issues will be presented in the claims listing document.
POLICY/PRACTICES CONSIDERATIONS: It is the City’s policy to review and approve
payables on a semi-monthly basis.
FINANCIAL CONSIDERATIONS: City staff has reviewed and recommends approval of
payments presented.
LEGAL CONSIDERATIONS: The Mayor and Council have the authority to approve all bills
pursuant to Minnesota State Law, which requires all bills to be paid in a timely manner,
generally within 30 days unless one party determines to dispute the billing.
Responsible Person: Tina Lannes, Finance Director
Submitted through: Adam Nafstad, City Administrator-PWD
Attachment:
• List of Claims (under separate cover)
Agenda Page 7
Mayor and Council Communication
July 15, 2024
SUBJECT: CONSENT – FINANCE – ACCOUNTS RECEIVABLE REPORT
ACCOUNTS RECEIVABLE: Total accounts receivable outstanding through July 10, 2024, is
$431,789.02.
The percentage of the total due based on the aging report is as follows:
0-30 days outstanding $419,500.02 97.15%
30-60 days outstanding $ 548.23 0.13%
60-90 days outstanding $ 15.94 0.00%
Over 90 days outstanding $ 11,724.83 2.72%
PRACTICES/POLICY CONSIDERATIONS: The Mayor and Council review quarterly
financial reports.
FINANCIAL CONSIDERATIONS: There are no financial considerations at this time.
LEGAL CONSIDERATIONS: The Mayor and Council have the authority to review and direct
staff to take action regarding all financial matters. Receivables 60 days or more will be
considered for assessment in November.
Responsible Person: Tina Lannes, Finance Director
Submitted Through: Adam Nafstad, City Administrator-PWD
Attachment:
• Accounts Receivable Report
Agenda Page 8
Mayor and Council Communication – July 15, 2024
Consent – Finance – Accounts Receivable Report Page 2 of 2
Vendor Amount Due 0-30 Days 30-60 days 60-90 days 90 days & Over
Albertville Phase II, LLC $536.88 $536.88
Albertville Phase III, LLc $268.44 $268.44
Arvig Enterprises $3,661.93 $3,661.93
City of Otsego $294,961.50 $294,961.50
City of St. Michael $13,433.73 $13,433.73
CPG Partners $429.50 $429.50
Englund, Regan $610.00 $300.00 $310.00
FYCC $302.96 $152.11 $150.85
Hockey Finder $2,469.63 $2,469.63
HSB Ventures $286.36 $2.24 $2.24 $2.24 $279.64
Lamar Companies $152.50 $1.25 $1.25 $150.00
Landform Professional $328.00 $328.00
Maeyaert, Chuck $1,025.00 $1,025.00
Mega Goaltending $13,475.00 $13,475.00
MN Hockey Tier 1 League $9,181.68 $3,797.09 $44.59 $5,340.00
Outlaws $3,116.76 $25.60 $25.60 $3,065.56
Quail Investments, LLC $268.44 $268.44
River Hawks Summer Training $4,509.75 $4,509.75
Rogers Old Man Hockey $563.72 $563.72
State of MN Tax Forfeit $2,279.04 $387.01 $13.70 $13.70 $1,864.63
TC Assets LLC $322.13 $322.13
Wright County Highway $77,361.69 $77,361.69
Wyatt Thole Training $2,244.38 $2,244.38
Total $431,789.02 $419,500.02 $548.23 $15.94 $11,724.83
Current 0-30 days $419,500.02 97.15%
30-60 days $548.23 0.13%
60-90 days $15.94 0.00%
over 90 day $11,724.83 2.72%
Agenda Page 9
Mayor and Council Communication
July 15, 2024
SUBJECT: CONSENT – FINANCE – 2nd QUARTER BUDGET TO ACTUAL REPORT
– UN-AUDITED
2nd QUARTER BUDGET TO ACTUAL: Attached are the 2nd Quarter 2024 un-audited
General Fund summaries of revenues and expenditures. Revenues are expected to be at 50%.
Expenses are expected to be at 50%.
This summary shows operating revenues are at 49.86% and operating expenses are at 45.99%.
VARIANCES:
Revenue:
•Liquor Licenses - renewal due April
•Rental Licenses – renewal due April
•Other Revenues – Unbudgeted training reimbursements and PNP reimbursement
Expenses:
•Assessor services completed April 2024
•General Government – Software renewals June
•City Engineer – Central Park and Main Ave unbudgeted
Responsible Person: Tina Lannes, Finance Director
Submitted Through: Adam Nafstad, City Administrator-PWD
Attachment:
•2024 Budget to Actual
Agenda Page 10
Mayor and Council Communication – July 15, 2024
Consent – Finance – 2nd Quarter Report Page 2 of 3
2024 Council Update
General Fund Operations
General Fund Revenue: 2024 Budget
2024 Actual
06/30/24
Ytd %
Budget
31010 Current Ad Valorem Taxes $ 2,744,776 $1,509,933 55.01%
32000 Licenses & Permits $ 30,500 $26,995 88.51%
32110 Liquor Licenses $ 30,000 $29,810 99.37%
32150 Sign Permits $ 2,500 $35 1.40%
32210 Building Permits $ 200,000 $122,307 61.15%
33401 LGA Revenue expected $ 258,858 $0 0.00%
33405 Police Aid $ 48,000 $0 0.00%
33422 Other State Aid Grants $ - $0 0.00%
33423 Municipal Maintenance $ 11,535 $5,768 50.00%
34000 Charges for Services $ 18,000 $0 0.00%
34001 Administrative Fee $ 1,500 $850 56.67%
34005 Engineering As Built Fee $ 3,000 $150 5.00%
34101 Leases - City Property $ 31,700 $14,460 45.62%
34103 Zoning & Subdivision Fees $ 2,500 $2,400 96.00%
34104 Plan Check Fee $ 80,000 $53,089 66.36%
34107 Title Searches $ 2,500 $1,150 46.00%
34112 Franchise Fee - Electric $ 130,000 $36,611 28.16%
34113 Franchise Fee - Cable $ 60,000 $26,734 44.56%
34114 Franchise Fee - Gas $ 190,000 $84,533 44.49%
34202 Fire Protection Contract Charges $ 589,923 $294,962 50.00%
34780 Rental Fees $ 15,000 $9,522 63.48%
34950 Other Revenues $ 20,000 $16,343 81.72%
34110 Arena $ 15,093 $773 5.12%
Total Revenues $ 4,485,385 $2,236,424 49.86%
Agenda Page 11
Mayor and Council Communication – July 15, 2024
Consent – Finance – 2nd Quarter Report Page 3 of 3
General Fund Department Expenditures: 2024 Budget
2024 Actual
06/30/24
Ytd %
Budget
41000 General Government $ 70,000 $53,165 75.95%
41100 Council $ 58,128 $23,378 40.22%
41300 Combined Administrator/Engineer $ 199,256 $98,959 49.66%
41400 City Clerk $ 159,001 $73,935 46.50%
41410 Elections $ 27,000 $4,815 17.83%
41500 Finance $ 139,691 $74,730 53.50%
41550 City Assessor $ 52,000 $45,050 86.63%
41600 City Attorney $ 30,000 $8,395 27.98%
41700 City Engineer $ 35,000 $31,522 90.06%
41800 Economic Development $ 13,000 $2,226 17.12%
41910 Planning & Zoning $ 56,507 $26,373 46.67%
41940 City Hall $ 172,268 $47,747 27.72%
42000 Fire Department $ 685,992 $352,432 51.38%
42110 Police $ 1,216,246 $608,123 50.00%
42400 Building Inspection $ 329,445 $149,538 45.39%
42700 Animal Control $ 12,000 $1,638 13.65%
43100 Public Works - Streets $ 494,291 $181,038 36.63%
43160 Electric - Street Lights $ 111,320 $33,053 29.69%
45000 Culture & Recreation $ 95,167 $49,799 52.33%
45100 Parks & Recreation $ 529,074 $196,850 37.21%
Total Expenditures $ 4,485,386 $2,062,766 45.99%
2024 Council Update
Capital Fund
Capital Reserve Fund Revenue: 2024 Budget
2024 Actual
06/30/24
Ytd %
Budget
102-31010 Capital Levy $ 2,028,138 $1,015,637 50.08%
Total Revenues $ 2,028,138 $1,015,637 50.08%
2024 Council Update
Capital Fund
Capital Reserve Fund Expenditures: 2024 Budget
2024 Actual
06/30/24
Ytd %
Budget
102 Capital Expenditures $ 2,028,138 $514,381 25.36%
Total Expenditures $ 2,028,138 $514,381 25.36%
Agenda Page 12
Mayor and Council Communication
July 15, 2024
SUBJECT: CONSENT – FINANCE – 10% ANNUAL GAMBLING CONTRIBUTION
BALANCE: Total gambling contribution received as of July 11, 2024, is $107,485.27.
The annual projection of funds to be collected is approximately $86,000.
BACKGROUND: Organizations licensed by the State to conduct lawful gambling shall
contribute to the City 10% of its net profits derived from lawful gambling operations within the
City. Annually, the City must file a report to the State showing contributions, expenses, and
balance of the 10% gambling contributions.
10 % Gambling Contributions Fund
Date Organization Description Deposited Expensed Balance
12/31/2023 Albertville Lions 2023 10% contribution $36,000.00 $36,000.00
03/06/2024 STMAYHA 2023 10% contribution partial payment $10,000.00 $46,000.00
03/06/2024 STMAYHA 2023 10% contribution partial payment $10,000.00 $56,000.00
03/28/2024 Albertville Lions 2024 10% contribution $36,000.00 $92,000.00
04/03/2024 STMAYHA 2023 10% contribution partial payment $10,000.00 $102,000.00
07/11/2024 Albertville Lions 2024 10% contribution $5,485.27 $107,485.27
KEY ISSUES:
• Funds can be used for limited purposes.
PRACTICES/POLICY CONSIDERATIONS: The Mayor and Council review gambling
contribution balances annually.
FINANCIAL CONSIDERATIONS: There are no financial considerations at this time.
LEGAL CONSIDERATIONS: The Mayor and Council have the authority to review and direct
staff to take action regarding all financial matters.
Responsible Person: Tina Lannes, Finance Director
Submitted Through: Adam Nafstad, City Administrator-PWD
Agenda Page 13
Mayor and Council Request for Action
July 15, 2024
SUBJECT: CONSENT – FINANCE – PURCHASE OFFICE FURNITURE FOR
WASTEWATER TREATMENT FACILITY
RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the
following:
MOTION TO: Authorize purchase and installation office furniture from Business Essentials for
the Wastewater Treatment Facility not to exceed $15,000.
BACKGROUND: With the Wastewater Treatment Facility expansion, there is an office area
needing office furnishings. This purchase falls under the scope of the project and will be paid for
with project funds.
POLICY CONSIDERATIONS: It is the Mayor and Council’s policy to review and approve the
purchases of the Utilities Department.
FINANCIAL CONSIDERATIONS: Funding would come from the Sewer Fund.
Responsible Person: Tina Lannes, Finance Director
Submitted Through: Adam Nafstad, City Administrator-PWD
Attachment:
• Business Essentials Quote
Agenda Page 14
City of Albertville:
WWTF Office for
John Middendorf
6/4/2024
Bill to Ship to
Sold By
Sold by e-mail
Quote #
Account
Order Tag
date:Kristie Moseng
Finance Clerk/MCMC
City of Albertville
5959 Main AVe NE
Albertville, MN 53301
763-496-6806
John Middendorf
WWTF Manager
City of Albertville
11728 63rd Street NE
Albertville, MN 53301
johnm@albertvillemn.gov
description qtyproduct number price extended#item
WWTF Office: John
HCPU1 360' Swivel CPU Holder With adjustable straps 2 $120.21 $240.421
HD8 Metal Center Drawer 24W x 14D (for 38000)2 $202.28 $404.562
$(P1)P1 Paint Opts
.P Black
HWR1854PN Systems Rectangle Worksurface 18Dx54W Edgeban 1 $202.35 $202.353
$(L1STD)Grd L1 Standard Laminates
.LFW1 Florence Walnut
.FW Florence Walnut
HWR2442P Systems Rectangular Worksurface Edgeband 24D x
42W
1 $188.53 $188.534
$(L1STD)Grd L1 Standard Laminates
.LFW1 Florence Walnut
.FW Florence Walnut
.P Black
HWR2448P Systems Rectangular Worksurface Edgeband 24D x
48W
1 $200.11 $200.115
City of Albertville_ WWTF Office_rev1 worksheet.sp4 Page 1 of 5Agenda Page 15
description qtyproduct number price extended#item
$(L1STD)Grd L1 Standard Laminates
.LFW1 Florence Walnut
.FW Florence Walnut
.P Black
HWR2454PN Systems Rectangular Wksfc Edgeband 24D x 54W N 1 $212.05 $212.056
$(L1STD)Grd L1 Standard Laminates
.LFW1 Florence Walnut
.FW Florence Walnut
HWV93AALP Systems 72x36x24x24Left Corner Cove Worksurface
Edgebd
1 $305.76 $305.767
$(L1STD)Grd L1 Standard Laminates
.LFW1 Florence Walnut
.FW Florence Walnut
.P Black
HWV93AARP Systems 72x36x24x24Rt Corner Cove Worksurface
Edgeband
1 $305.76 $305.768
$(L1STD)Grd L1 Standard Laminates
.LFW1 Florence Walnut
.FW Florence Walnut
.P Black
HSDCMP7214 Stand-Alone Cnr 14Hx72W Mod Pnl 2 $109.01 $218.029
$(P1)P1 Paint Opts
.P Black
HSDDL29 29.5"H Corner Desk Leg 2 $84.37 $168.7410
$(P1)P1 Paint Opts
.P Black
HSDEP2429F 24'D End-Panel Supports: Freestanding 4 $99.31 $397.2411
$(P1)P1 Paint Opts
.P Black
City of Albertville_ WWTF Office_rev1 worksheet.sp4 Page 2 of 5Agenda Page 16
description qtyproduct number price extended#item
HSDMP364 Half Hgt 14Hx36W Mod Pnl 2 $94.45 $188.9012
$(P1)P1 Paint Opts
.P Black
HSDMP424 Half Hgt 14Hx42W Mod Pnl 1 $99.68 $99.6813
$(P1)P1 Paint Opts
.P Black
HSDMP484 Half Hgt 14Hx48W Mod Pnl 1 $101.17 $101.1714
$(P1)P1 Paint Opts
.P Black
HSDSL2429F 24"D Support Leg: Freestanding 2 $104.53 $209.0615
$(P1)P1 Paint Opts
.P Black
HVFB20R Box/Box/File 28H x 19 7/8D x 15W 3 $275.15 $825.4516
.L Lock
$(P1)P1 Paint Opts
.P Black
HLVSC5630R Mobile Storage Cabinet 18"D x 30"W x 56"H 1 $1,144.52 $1,144.5217
.L Standard Random Key Lock
$(P1)P1 Paint Opts
.P Black
HIWMRA Ign 2.0 Mid-back ReActiv 2 $495.00 $990.0018
.Y1 Synchro-Tilt W Seat Slider
.V All-Adjustable Arm
.S Black All-Surface Caster
.0S Charcoal
City of Albertville_ WWTF Office_rev1 worksheet.sp4 Page 3 of 5Agenda Page 17
description qtyproduct number price extended#item
$(1)Grade 1 Uph
.UR Contourett
10 Black
.BL Black Adjustable Lumbar
.SB Standard Base
.T Black
H885LS Brigade 800 Series Lat File 2-Drawer w/Storage Case
36W
2 $1,218.36 $2,436.7219
.L Standard Random Key Lock
$(P1)P1 Paint Opts
.P Black
LLR 55652 Lorell Aluminum Frame Dry-Erase Whiteboard,
non-magnetic, 36"h x 48"w
2 $94.01 $188.0220
4999 Closed Base 6"H for 4998 1 $337.53 $337.5321
PAINT BLACK
4998-ADD Flat File 5-Drawer Steel 48 x 36", Additional Black 1 $1,967.08 $1,967.0822
4998BLR Flat File 5-Drawer Steel 48 x 36", Black 1 $1,967.08 $1,967.0823
4998 Quantity Selection
2 Two
INSTALLATION Delivery, Assembly, Installation & Clean Up 1 $1,675.00 $1,675.0024
$14,973.75Sub Total
total not including tax:$14,973.75
City of Albertville_ WWTF Office_rev1 worksheet.sp4 Page 4 of 5Agenda Page 18
description qtyproduct number price extended#item
Standard Terms and Conditions
Payment:
Down payment may be required. Payment terms are Net 30 Days from the date of delivery and Net 10 Days on a consolidated billing method. For partial
shipments, payment shall be due only for products received. The remaining balance for any partial shipment shall be due within terms following delivery of the
product. If payment is made by credit card, additional 3% processing fee applies.
Cancellations and or Changes
Custom or made to order products, or products sourced specifically for the customer are non-cancellable and non-returnable.
approved by:_______________________________ date:____________
name
_______________________________ po: _____________
title
notes
Installation Terms and Conditions:
1. Unless otherwise specified, this transaction assumes non-union labor personnel working regular hours (Monday - Friday 8:00 am - 4:30 pm).
2. Installation assumes exclusive access to loading dock, freight elevator and receiving area as applicable. Additional charges will be assessed for installations
requiring product to be carried up stairs.
3. The area being installed must be clear and ready for installation (any construction completed, any flooring work completed, existing furniture removed etc.) For
furniture reconfigurations, area must be prepped and ready (computers, cables and phone lines removed, files and work areas involved emptied and free of
belongings)..
4. All products will be installed per plan. Any changes may be subject to additional labor and/or product changes.
5. All trash will be removed by Business Essentials.
6. If Applicable, final walk through and punch list will be completed.
7. Business Essentials is not responsible for providing an electrician, electrical hookup, running communication cabling, or related componentry.
8. If installation is slowed or cannot be completed due to delays in cabling or electrical work, additional fees may apply.
9. Product requiring extended storage may be subject to storage fee.
10. Direct shipments from manufacturers assume dock delivery and do not include inside delivery. If liftgate is required, that is to disclosed and will be included in
quote.
11. FORCE Majeure. Neither party shall be liable for any delay in or impairment of performance resulting in whole or in part from acts of God, labor disruptions,
shortage, inabilitiyto procure product, supplies or raw materials, sever weather conditions, acts of subcontractors, interuption of utility services, acts of any unit of
government or government agency or any other circumstances or causes beyond the control of either party in the conduct of its business.
By signing this quote, customer authorizes procurement fo the products and services noted. This sale is subject to
Business Essentials Terms and Conditions .
City of Albertville_ WWTF Office_rev1 worksheet.sp4 Page 5 of 5Agenda Page 19
Mayor and Council Request for Action
July 15, 2024
SUBJECT: CONSENT – FINANCE – PURCHASE REPLACEMENT WATER HEATER
FOR CITY HALL
RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the
following:
MOTION TO: Authorize purchase and installation of a water heater from Weidner’s for the
Albertville City Hall not to exceed $11,795.
BACKGROUND: City hall was built in 2007 in which the original water heater was installed.
The water heater is 17 years old and there have been issues with it starting in 2023. In October of
2023, B&D Plumbing flushed the water heater and replaced a valve which did not resolve all of
the issues. Currently, the water heater needs to be replaced to resolve these. Staff requested three
quotes and two were submitted. Weidner’s submitted the lowest quote of $11,795 for the water
heater replacement.
KEY ISSUES:
• The current City Hall water heater is over 17 years old and has been having issues with it
starting in 2023.
• Staff requested water heater replacement quotes from 3 different vendors and Weidner’s
submitted the low quote.
FINANCIAL CONSIDERATIONS: Funding for the replacement water heater will come from
the General Fund.
Responsible Person: Tina Lannes, Finance Director
Submitted Through: Adam Nafstad, City Administrator-PWD
Attachment:
• Weidner’s Quote
Agenda Page 20
II
www.weidnermech.com
PROPO$Ai. SUBMITIED TO: Albertville Citv Hall-Attention Tina Lannes STReET ADDRESS:
PROPOSAL
Page No. -1
PHONE: 763-497-3384
JOB NAME:
of
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2
5959 Main Ave NE-PO BOX 9 Water Heater Replacement CITY, STATE AND ZIP CODE JOB LOCATION: Albertville, MN 55301 Albertville .City Hall ARCHIT£CT: DATE CW PLANS:
We hereby submit specifications and estimates for:
Isolate and demo water heater Install new American Standard D100-199-AS water heater Reconnect the water linesReconnect the venting
Reconnect the gas piping
Electrical work Permits and InspectionsStart up and test
We Propc,se hereby to furnlah material and labor • complete In ICCilf'dance with abOYe apeelflcattons, for the aum or:
Eleven Thousand Seven Hundred Ninety Five and 001100--------·· c1o11ara Payrneflt to be made aa fOll<NII:
Net 30days
Slgl\8tunl: Nathan Stu&Ve Note: This propool m
IJOBPHONE:
$11,795.00
Owner acknowledges and agrees to the Tenn• and
Conditions on the reverse side of this Proposal and that
the are lnco rated Into this Pro osal b reference. 119 If not a«epttd within 30
29 Wilson Ave NE
St. Cloud, MN 56304
,�,IA,urm ADD!-!ESS,
P.O. Box 1087
St. Cloud, MN 56302
Phone: 320.252.3000
Fax: 320.252.3046
!DATE:6/18/2024
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Agenda Page 21
Mayor and Council Request for Action
July 15, 2024
SUBJECT: CONSENT – FINANCE – PURCHASE OF REPLACMENT ARUBA
WIRELESS POINTS
RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the
following:
MOTION TO: Authorize purchase of five replacement wireless access points plus mounting
brackets, 4 for the City Hall and 1 for STMA Ice Arena old rink, and installation assistance from
Marco not to exceed a total of $5,300.
BACKGROUND: In November of 2018, with the increased need for wireless access, the City of
Albertville purchased four wireless access points and STMA Arena purchased one access point
(old rink). The useful life of the wireless access points is six years. These access points are to
replace the five because they are no longer supported with firmware updates and pose a security
risk. The access points are part of the City of Albertville capital budget for replacement. The cost
for the Arena would not exceed $1,100.
KEY ISSUES:
• In 2018, the City of Albertville purchased four wireless access points and STMA Arena
purchased one access point.
• The access points are no longer supported with firmware updates and pose a security risk.
• The replacement access points are covered under the City’s capital budget and The cost for
the Arena will not exceed $1,100.
FINANCIAL CONSIDERATIONS: Funding would come from the Capital Fund.
Responsible Person: Tina Lannes, Finance Director
Submitted Through: Adam Nafstad, City Administrator-PWD
Attachment:
• Marco Quote
Agenda Page 22
Jeff Kirchoff
Prepared By:
Technology Advisor
320-296-1522
jeff.kirchoff@marconet.com
Quote Number: 182057
PROPOSAL FOR
CITY OF ALBERTVILLE
TINA LANNES
June 25, 2024
Agenda Page 23
SCHEDULE A - SCHEDULE OF PRODUCTS TO PRODUCT
AGREEMENT(S)
IT - Aruba IAP Depot-- CITY OF ALBERTVILLE
Prepared by:Prepared for:Quote Information:
Marco - Willmar CITY OF ALBERTVILLE Quote #: 182057
Jeff Kirchoff
320-296-1522
jeff.kirchoff@marconet.com
5959 MAIN AVE NE
ALBERTVILLE, MN 55301-9776
Tina Lannes
763.497.3384
tinal@albertvillemn.gov
Version: 2
Date Issued: 06/25/2024
Expiration Date: 07/18/2024
Products * This Tab Contains Optional Items
Description One-Time Qty Ext. One-Time
ARUBA AP-515 US UNIFIED WRLS AP PL-VL $879.00 5 $4,395.00
AP-MNT-B AP MOUNT BRACKET MNT INDIVIDUAL B PL-VL $23.00 4 $92.00
AP-MNT-D AP MOUNT BRACKET MNT INDIVIDUAL D PL-VL $25.00 1 $25.00
AP-MNT-CM1 METAL AP CEILING ACCS RAIL MNT KIT PL-VL $29.00 1 $29.00
Optional
ARUBA AP-515 US UNIFIED WRLS AP PL-VL $879.00 1*$879.00
AP-MNT-B AP MOUNT BRACKET MNT INDIVIDUAL B PL-VL $23.00 1*$23.00
ARUBA 1YR FOUNDATION CARE NBD SVCS EXCH AP-515 SVC PL-VR $70.42 6*$422.52
* Optional Subtotal:$1,324.52
Subtotal:$4,541.00
Professional Services Labor
Description One-Time Qty Ext. One-Time
Marco Professional Services - Fixed Fee - Milestone 1 - Progress Billed Monthly $753.50 1 $753.50
Subtotal:$753.50
2
Agenda Page 24
SCHEDULE A - SCHEDULE OF PRODUCTS TO PRODUCT
AGREEMENT(S)
Professional Services Engagement Agreement
ABOUT THIS PROFESSIONAL SERVICES ENGAGEMENT
In addition to the Professional Service Engagement Agreement located at www.marconet.com/legal/business-it-product-
agreements/professional-service-engagement-agreement, the following applies to this Professional Service Engagement:
ENGAGEMENT OVERVIEW - DESIRED GOALS AND OUTCOMES - CURRENT SITUATION
CITY OF ALBERTVILLE would like to add a new Aruba AP to existing network. Current network includes Aruba IAP-205 models
which are no longer supported. This means the cluster cannot be upgraded to a version that modern APs can be joined to.
Marco recommends replacing the 4 Aruba IAP-205 models along with the new AP installation. This will include the
replacement of an unsupported HP MSM access point and optionally includes an additional access point to expand wireless
service into the lobby of the Arena building.
CITY OF ALBERTVILLE has indicated they can do physical on-site tasks with remote assistance from Marco. Prior to installation
of new APs CITY OF ALBERTVILLE will be required to unplug all 205 model APs from the network (Locations listed as NW-
Multipurpose, NE-Multipurpose, Conference-West, Conference-East). After receiving updated 515 APs CITY OF ALBERTVILLE
will install in locations per label on device.
ENGINEERING - DESCRIPTION OF SERVICES AND DELIVERABLES
The following solution will be considered “in-scope” for the purposes of this engagement:
Remotely upgrade existing Aruba 305 APs to latest firmware (unsupported 205 models must be removed from
cluster prior to update or this step will fail due to incompatibility)
Label new APs
Upgrade Aruba 515 APs to latest firmware compatible with existing 305 Models
o Initial setup and upgrade of firmware is easiest to perform in-person, this can be done at a Marco office
before shipping devices to City of Albertville, City Hall location
Current configuration will be pulled from onsite APs
After devices have been received and powered on:
o Validate they have been joined to the cluster
o Assign static IPs and new preferred controller
COORDINATION - DESCRIPTION OF SERVICES AND DELIVERABLES
The following tasks and deliverables for our Coordination Team will be considered “in-scope” for the purposes of this
engagement:
Level 2
Ordering/tracking of product (if applicable)
Technical resource assignment
Technical resource scheduling
Scheduling of internal kick off & customer kick off meetings
3
Agenda Page 25
SCHEDULE A - SCHEDULE OF PRODUCTS TO PRODUCT
AGREEMENT(S)
Project plan / project task list build
Digital project communication / project status updates
Facilitation of change orders (if applicable)
Project closure
CLIENT RESPONSIBILITIES
CITY OF ALBERTVILLE will be responsible for hanging hanging access points in locations labeled by Marco engineer along with
any required cabling.
SERVICES ASSUMPTIONS, EXCLUSIONS, AND NOTES
Replacement of equipment will be handled during normal business hours and will include downtime for
wireless unless after-hours is requested
Marco will not be responsible for any low voltage cabling
Marco will not be responsible for hanging the Access Points
4
Agenda Page 26
SCHEDULE A - SCHEDULE OF PRODUCTS TO PRODUCT
AGREEMENT(S)
Quote Summary - One-Time Expenses
Description Amount
Products $4,541.00
Professional Services Labor $753.50
Total:$5,294.50
One-Time * Optional Expenses
Description One-Time
Products $1,324.52
Optional Subtotal:$1,324.52
Payment Options
Description Payments Interval Amount
One-Time Payment
One-Time Payment 1 One-Time $5,294.50
Summary of Selected Payment Options
Description Amount
One-Time Payment: One-Time Payment
5
Agenda Page 27
SCHEDULE A - SCHEDULE OF PRODUCTS TO PRODUCT
AGREEMENT(S)
Approval
Client represents that it has reviewed and agrees to be legally bound by this Schedule of Products.
Client represents that it has reviewed and agrees to be legally bound by the Relationship Agreement, any Product
Agreement(s) referred to herein, and applicable policy(ies) (“Terms and Conditions”) which are located at
www.marconet.com/legal for the Products it is obtaining as identified in this Schedule of Products.
If the parties have negotiated changes to the Terms and Conditions that have been reduced to writing and signed by both
parties, the modified version(s) of such Terms and Conditions, that have not expired or been terminated, shall replace
the online version(s).
Client agrees to use electronic signatures, electronic communications, and electronic records to transact business under
the above documents.
The pricing above does not include taxes. Taxes, fees and surcharges shall be paid by Client and will be shown on
invoices to Client.
Payments made via credit card are subject to a 3% surcharge.
A $30 fee will be assessed for any returned payment
Marco Technologies, LLC CITY OF ALBERTVILLE
Signature:
Name:
Title:
Date:
Prepared for:Tina Lannes
Signature:
Signed by:
Title:
Date:
PO Number:
Email Address:
6
Agenda Page 28
Mayor and Council Request for Action
______________________________________________________________________________
July 15, 2024
SUBJECT: CONSENT – CITY CLERK – SPECIAL EVENT PERMIT AND
TEMPORARY LIQUOR LICENSE FOR THE ALBERTVILLE LIONS
RECOMMENDATION: It is respectfully requested that the Mayor and City Council consider
the following:
MOTION TO: Approve a Special Event Permit and Temporary Liquor License for the
Albertville Lions for their Annual Cruisin’ & Rock’n Car Show on September 7, 2024, from 2
pm to 9 pm.
BACKGROUND: The Albertville Lions have submitted a special event permit and temporary
liquor license application for their annual classic car show scheduled for Saturday, September 7,
2024. The event will be held in the Albertville Central Park area including the Farmer’s Market
Pavilion and the Depot. The Lions are not requesting any road closures with all of the show
vehicles utilizing the paved parking lot located by the baseball fields. The car show will include
a variety of food options and live music. The Albertville Lions have also submitted a temporary
liquor license for the event.
KEY ISSUES:
• The annual car show event will take place in Central Park, the Farmer’s Market Pavilion
and the Depot. The Lions are not requesting any road closures during the event.
• The event will be held from 2 pm to 9 pm with event tear down to conclude by 9:30 pm.
• The Lions have also submitted a one-day temporary liquor license application for the
event and has provided the required certificate of liability insurance.
• The estimate attendance at the event will be between 300 and 500 people.
• Outdoor special events shall only occur between April 1 to November 1 of each year.
POLICY/PRACTICES CONSIDERATIONS: Special event permits, and temporary liquor
licenses are subject to the approval of the Albertville City Council.
LEGAL CONSIDERATIONS: The applicant shall comply with the regulations for a special
event permit and temporary liquor license.
Responsible Person: Kris Luedke, City Clerk
Submitted Through: Adam Nafstad, City Administrator-PWD
Attachments:
• Site Map
• The special event permit and temporary liquor license application are on file in the City
Clerk’s Office
Agenda Page 29
Agenda Page 30
Mayor and Council Request for Action
______________________________________________________________________________
July 15, 2024
SUBJECT: CONSENT – CITY CLERK – SPECIAL EVENT PERMIT FOR FAMILY
YOUTH COMMUNITY CONNECTIONS OPEN STREET EVENT
RECOMMENDATION: It is respectfully requested that the Mayor and City Council consider
the following:
MOTION TO: Approve a Special Event Permit for Family Youth Community Connections
(FYCC) for their 10th Annual Open Streets event on September 14, 2024, from 10:30 am to 1
pm.
BACKGROUND: FYCC submitted a special event permit application for their 10th Annual
Open Streets event to be held on Saturday, September 14, 2024. The Open Streets event is a
national initiative to temporarily close streets to automobile traffic and promote healthy living
and physical activity. There will be local vendors at the event as well as free family activities.
KEY ISSUES:
• The event will take place on the streets, which include Main Ave NE from 60th and Main
to 58th and Main, and include all of 58th Street NE extending to Lander and ending at the
Berning’s residence. FYCC is requesting to close these streets during the event.
• The Open Street is an annual event that has been held on the same streets since 2014.
• The estimate attendance including staff and entertainment will be 2000+ people.
• FYCC has contacted the Wright County Sheriff’s Office for security and traffic control.
• FYCC has submitted a letter to the Albertville Fire Chief detailing their event plan.
• FYCC will be renting port-a-potties for the event.
• FYCC has provided the City with a certificate of liability insurance for the event.
• Outdoor special events shall only occur between April 1 to November 1 of each year.
POLICY/PRACTICES CONSIDERATIONS: The Mayor and City Council have the authority
to approve or deny requests for street closure requests within the City. The City Council has
approved the request as presented in the past.
LEGAL CONSIDERATIONS: The applicant shall comply with the regulations for a special
event permit.
Responsible Person: Kris Luedke, City Clerk
Submitted Through: Adam Nafstad, City Administrator-PWD
Attachments:
• FYCC Narrative
• Open Street Site Map
Agenda Page 31
C
FAMILY YOUTH COMMUNITY CONNECTIONS
Tuesday, July 9, 2024
City of Albertville:
Please be informed that FYCC is holding their annual Open Streets
Event Saturday, September 14, 2024. This event will take place on the
streets, which include Main Ave. NE from 60th & Main to 5 8th &
Main, then turning and including all of 5 8th Street NE and extending on to Lander ending just sho1i of Gordy & Theresa Berning' s
residence. The event would also include the Farmer's Market
Pavilion and the Depot. This event will run fron1 10 :30 a.m. to 1 :00
p.m. with Local Businesses each hosting a game or fun activity for
families; there will also be Face Painting, Balloon Twisting and much
more adding to the fun. The Lion's will offer their food trailer. We will
have outdoor biffies (Red's = company the city uses) available on the
route for public use.
This event is an annual event held by Family Youth Community
Connections (FYCC) that has been held on the same streets since 2014.
The event will have 2,000+ people in attendance including staff and
entertainment. Set up and take down of this event will all be on Saturday,
September 14, 2024. FYCC has sent Chief Bullen a email and a letter
detailing our plan and asking if he needs any additional information from
FYCC. Albertville Fire Department has been paii of this event since
2014.
FYCC has also contacted Wright County Sheriffs Department requesting
they also be part of the event like they have since 2014.
City of Albertville Public works agreed to order the po1iable biffys from
Red's for this event and FYCC will pay the bill.
Family Youth Community Connections
5975 Main Ave. NE
Albe1tville MN 55301
Agenda Page 32
Agenda Page 33
Agenda Page 34
Agenda Page 35
Mayor and Council Request for Action
_____________________________________________________________________________
July 15, 2024
SUBJECT: CONSENT – CITY CLERK – TEMPORARY LIQUOR LICENSE FOR THE
CHURCH OF ST. ALBERT’S ANNUAL PARISH FESTIVAL
RECOMMENDATION: It is respectfully requested that the Mayor and City Council consider
the following:
MOTION TO: Approve a Temporary Liquor License for the Church of St. Albert’s Annual
Parish Festival on September 14 and 15, 2024, to be located at St. Albert Parish Center.
BACKGROUND: The Church of St. Albert has applied for an on-sale temporary liquor license
for their annual Parish Festival to be held on September 14 and 15 located at the St. Albert Parish
Center, 11400 57th Street NE, Albertville.
KEY ISSUES:
• The organization is requesting to serve alcohol during their Festival and has applied for
an on-sale temporary liquor license .
• The City has received the appropriate liquor liability coverage for the event.
• The $100 fee for a temporary liquor license has been submitted for the event.
FINANCIAL CONSIDERATIONS: There is minimal financial revenue collected from the
applicant for the liquor license.
LEGAL CONSIDERATIONS: The Mayor and City Council have the authority to review and
approve or deny any liquor license.
Responsible Person: Kris Luedke, City Clerk
Submitted through: Adam Nafstad, City Administrator-PWD
Attachments:
• The temporary liquor license application is on file in the City Clerk’s office
Agenda Page 36
Mayor and Council Request for Action
July 15, 2024
SUBJECT: CONSENT – FIRE – APPROVE SERVICES AGREEMENT WITH ALLINA
HEALTH EMERGENCY MEDICAL SERVICES
RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the
following:
MOTION TO: Adopt Resolution No. 2024-19 approving a services agreement with Allina
Health Emergency Medical Systems for training and medical direction services through July 1st,
2026.
BACKGROUND: Allina Health Emergency Medical Services (AHEMS) is the long-time
provider of EMS training and medical direction services of the Fire Department.
The current services agreement between the Fire Department and AHEMS was signed in 2009
and AHEMS is looking to update the agreement.
The agreement provides the following services to the Fire Department:
1. Medical Direction
2. Education and Training
3. On-Scene Supply Restocking
4. Additional Services on a fee basis
The Fire Department recommends the Council adopt the Resolution approving a services
agreement with Allina Health Emergency Medical Systems for training and medical direction
services through July 1st, 2026.
KEY ISSUES:
• The Fire Department and Allina Health Emergency Medical Services have a long
partnership of call response, medical direction services, and training.
• The current services agreement between the Fire Department and AHEMS was signed in
2009 and AHEMS is looking to update the agreement.
• The Fire Department recommends the Council adopt the Resolution approving a services
agreement with Allina Health Emergency Medical Systems for training and medical
direction services through July 1st, 2026, and auto-renewing every two-years after that.
POLICY/PRACTICES CONSIDERATIONS: The City enters into contracts for professional
services on an as-needed basis.
FINANCIAL CONSIDERATIONS: The contract costs are accounted for in the annual Fire
Department operating budget.
LEGAL CONSIDERATIONS: The City Council has the ability to enter into professional
consulting contracts on behalf of the City of Albertville.
Agenda Page 37
Mayor and Council Request for Action – July 15, 2024
Consent - Fire – Training and Medical Services Agreement Page 2 of 2
Responsible Person: Eric Bullen, Fire Chief
Submitted Through: Adam Nafstad, City Administrator-PWD
Attachments:
• Resolution No. 2024-19
• Proposed Services Agreement from Allina Health Emergency Medical Systems
Agenda Page 38
CITY OF ALBERTVILLE
WRIGHT COUNTY
STATE OF MINNESOTA
RESOLUTION NO. 2024-19
RESOLUTION APPROVING A SERVICES AGREEMENT WITH ALLINA HEALTH
EMERGENCY MEDICAL SERVICES THROUGH JULY 1, 2026
WHEREAS, the Albertville Fire Department and Allina Health Emergency Medical
Systems (AHEMS) have a long, historical, partnership for training and medical direction
services; and
WHEREAS, this partnership is proposed to be extended for an additional two years as
detailed in the attached services agreement; and
WHEREAS, such agreement is recommended for approval by the City Administrator and
Fire Chief.
NOW THEREFORE BE IT RESOLVED that the City Council of the City of Albertville,
Wright County, Minnesota does hereby order as follows:
1. That the City of Albertville may enter into the services agreement with Allina Health
Emergency Medical Systems for training and medical direction services.
2. That the Mayor, Fire Chief, and/or the City Administrator are authorized to enter into,
and execute, the Agreement subject to review of such Agreement by the City Attorney.
Adopted by the City Council of the City of Albertville on this 15th day of July 2024.
_______________________________
Jillian Hendrickson, Mayor
ATTEST:
_____________________________
Kristine A. Luedke, City Clerk
Agenda Page 39
Page 1
Business Associate Addendum
Revised 3.2013
ALBERTVILLE FIRE DEPARTMENT 7-1-2026 SERVICES AGREEMENT
This Agreement is made and entered into 7-1-2024, or when both parties have signed the agreement
(“Effective Date”) by and between Allina Health System d/b/a Allina Health Emergency Medical
Services (“AHEMS”), a Minnesota nonprofit corporation having principal office at 167 Grand Avenue,
St. Paul, Minnesota 55102 and The Albertville MN Fire Department (“First Responder”) having
principal offices at 5959 Main Ave NE, Albertville, MN 55301.
WHEREAS, First Responder is an entity engaged in providing emergency response, care, and
treatment services to patients in its geographic service area; and
WHEREAS, AHEMS is a licensed Education Institution in First Responder’s service area; and
WHEREAS, AHEMS has the personnel and resources to meet the requirements of Minn. Stat. §
144E.265, and to provide medical direction and support services to First Responder; and
WHEREAS, First Responder desires to engage AHEMS to provide Services (as defined below) in
accordance with the terms and conditions of this Agreement.
NOW THEREFORE, in consideration of the mutual covenants and promises specified below, the
parties agree as follows.
1. Services. Beginning on the Effective Date, AHEMS will assign individuals to provide, and
will provide, the Services set forth in Exhibit A (the “Services”), attached hereto and
incorporated herein.
2. Qualifications. AHEMS will ensure that each individual it assigns to provide the Service is
qualified, in terms of education and training to provide the Services, in accordance with all
federal, state, and local statutes and regulations, and as may be further specified in Exhibit A
and maintains in good standing and without limitations, exceptions or conditions, at all times
while performing the Services, any license, registration, or certification necessary to provide
the Services.
3. Fees and Payment. In exchange for the Services, First Responder will make payment of the
amount due under this Agreement to AHEMS in a timely manner in response to receipt of an
invoice supported by adequate documentation. First Responder will pay AHEMS for the
Services as set forth in Exhibit B. If any of the fees owed are paid on a prospective annual
basis, if AHEMS terminates this Agreement prior to the expiration of a full year term, AHEMS
will refund to First Responder a prorate portion of such annual fee(s) paid for Services not
performed as of the date of termination. For all other fees owed under this Agreement, in the
event of early termination First Responder will make payment only for the Services performed
prior to the effective date of termination.
4. Use of Space. Intentionally left blank
5. Term and Termination. The term of this Agreement will commence on the Effective Date and
continue for 2 years, unless earlier terminated. This Agreement may be terminated by either
party for any reason upon 30 days’ prior written notice or by mutual agreement of the parties.
Docusign Envelope ID: C2FF9161-EF00-4B70-8170-086D6DCD497B
Agenda Page 40
Page 2
Business Associate Addendum
Revised 3.2013
Auto Renewal Term and Termination. The term of this Agreement will commence on the
Effective Date and continue for 2 years, unless earlier terminated. Upon expiration of the initial
or any subsequent term of this Agreement, unless terminated in accordance with this paragraph,
this Agreement will automatically renew for successive periods of 2 year unless either party
notifies the other party at least 30 days prior to the expiration of the then-current term that such
party does not wish the Agreement to be renewed. This Agreement may be terminated by either
party for any reason upon 30 days’ prior written notice or by mutual agreement of the parties.
Unless otherwise specified Auto Renewal will carry a 6% increase of all costs every 2 year
renewal period.
6. Indemnification. AHEMS will defend, hold harmless, and indemnify First Responder, its
officers, directors, employees, and agents from any claims, liabilities, or expenses (including
reasonable attorney’s fees) arising from or relating to AHEMS’s acts or omissions in connection
with this Agreement. First Responder will defend, hold harmless, and indemnify AHEMS, its
officers, directors, employees, and agents from any claims, liabilities, or expenses (including
reasonable attorney’s fees) arising from or relating to First Responder’s acts or omissions in
connection with this Agreement.
7. Insurance. AHEMS agrees to maintain such policies of insurance, self-insurance, or
combinations thereof in amounts not less than $1,000,000.00 per occurrence and $3,000,000.00
aggregate. First Responder agrees to provide and maintain insurance with limits of not less
than $1,000,000.00 per occurrence and $3,000,000.00 annual aggregate unless such entity is
governmental entity. If First Responder is a government entity, First Responder agrees to
provide and maintain liability insurance as set out in applicable state law.
8. Excluded Provider. Both parties hereby certify that neither it nor its employees, directors,
officers, agents, or subcontractors are presently excluded, debarred, or otherwise ineligible to
participate in Federal Health Care Programs or in federal procurement or non-procurement
programs, and have not been convicted of a criminal offense within the scope of 42 U.S.C. §
1320a-7(a). Each party will immediately give written notice to the other of any debarment,
exclusion, or other event that makes such party, or an employee, director, officer, agent, or
subcontractor of such party, ineligible to participate in Federal Health Care Programs or in
federal procurement or non-procurement programs.
9. Illegality. If, as determined by agreement of the parties’ counsel, or, if the parties’ counsel
cannot agree, by a nationally recognized law firm with expertise in health care regulation jointly
selected by the parties, any provision of this Agreement violates any applicable federal or state
statute, rule, regulation, or administrative or judicial decision (collectively, the “Law”), then
either party may give notice to the other to amend this Agreement solely to comply with the
Law and the parties will negotiate in good faith with respect thereto. If they cannot agree on
the terms and conditions of any such amendment within 15 days after such notice is given, then
either party may terminate this Agreement immediately upon notice to the other without further
liability, but, if the implementation of the Law is stayed, the right to amend or terminate the
Agreement will also be stayed for the same period of time. When a question arises as to whether
this Agreement complies with the Law, and before a determination is made, either party may
suspend payments under the Agreement pending amendment or termination.
10. Independent Contractors. AHEMS including its employees, or agents, is an independent
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contractor of First Responder and nothing in this Agreement will be construed to create an
employer/employee or joint venture relationship between First Responder and AHEMS or its
employees, or agents.
11. Notices. Any notice pursuant to this Agreement must be in writing and must be personally
delivered, sent by email, or sent by certified mail, addressed to the parties at the addresses below
or at such other address as they specify in written notice. Notices are effective upon personal
delivery or when sent by e-mail or certified mail.
If to First Responder: Eric Bullen If to AHEMS: Susan Long
5959 Main Ave NE 167 Grand Avenue
Albertville, MN 55301 St. Paul, MN 55102
EricB@albertvillemn.gov Susan.long@allina.com
12. Miscellaneous. Neither party may assign, subcontract, or transfer its rights hereunder without the
other party’s prior written consent. Nothing in this Agreement will create any obligations by
AHEMS or First Responder to any person or entity not a party to this Agreement, including any
individuals employed by or under contract with AHEMS or First Responder. This Agreement,
together with its exhibits and attachments, constitutes the entire agreement between the parties
with respect to the subject matter, and supersedes all prior agreements, understandings,
promises, and representations made by either party to the other concerning the subject matter
of this Agreement. This Agreement may be amended only upon mutual written agreement of
the parties. If a court of competent jurisdiction holds any provision of this Agreement invalid
or unenforceable, the remaining provisions will nonetheless be enforceable. If such court
determines that any provision of this Agreement is held to be overbroad as written, such
provision will be deemed amended to narrow its application to the extent necessary to make the
provision enforceable according to applicable law and enforced as amended. The failure of any
party to insist on the performance of any provision of this Agreement and to exercise any rights
hereunder will not be construed as a waiver of future performance of any such provision or the
future exercise of such right.
13. Governing Law. This Agreement will be governed by and construed in accordance with the laws
of the State of Minnesota, without reference to conflict of laws principles.
IN WITNESS WHEREOF the parties have caused this Agreement to be executed as follows:
ALLINA HEALTH [FIRST RESPONDER]
EMERGENCY MEDICAL SERVICES
By ____________________________ By ____________________________
Title ____________________________ Title ____________________________
Dated ____________________________ Dated ____________________________
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EXHIBIT A
Services
AHEMS will designate a contact person whom First Responder may contact to arrange for the
provision of Services. First Responder will make all efforts to provide reasonable advance notice of
its need for any of the Services and AHEMS will make all commercially reasonable efforts to procure
resources necessary to deliver the Services, provided, however, that with the exception of Medical
Direction services (if applicable) AHEMS will have no obligation to provide the Services if AHEMS
is unable to procure necessary resources or personnel to furnish the Services. Services provided
pursuant to this Agreement include the following:
1. Medical Direction
a) AHEMS agrees to provide medical director services to First Responder to support First
Responder’s emergency medical program. Medical Director services will include:
(i) Use of AHEMS protocols;
(ii) Medical direction oversight by the AHEMS Medical Director or such other qualified
physician as AHEMS may contract with from time-to-time for such services;
b) As a prerequisite of condition to AHEMS providing the Medical Director services
contemplated herein, the First Responder agrees that it will at all times during the term of
this Agreement:
(i) Operate under AHEMS services protocols;
(ii) Utilize only trained EMTs, EMRs, and/or those trained and privileged to provide
direct medical care;
(iii) Consult with the AHEMS coordinator and/or Medical Director on major equipment
purchases.
c) First Responder will compensate AHEMS for Medical Direction Services in the amount of
$250.00 per year has been a traditional place holder. Additional Office of Medical Direction
services will be billed at $175.00/hour.
2. Education and Training.
a) AHEMS will provide the following training to First Responder personnel: Trainings to be
given at dates of mutual agreement and at the rates set forth below: See Exhibit B for
training locations and schedules per site.
b) AHEMS will provide training supplies, including disposables. First Responder will
reimburse AHEMS for such supplies in the amount of $200/year (included in training site
fee).
3. On-Scene Restocking. To the extent permitted by applicable law, AHEMS will provide First
Responder with the supplies and drugs necessary to replace those used by First Responder’s
personnel in the treatment and care of a patient on scene before such patient is transported or
treated by AHEMS emergency medical professionals. If on-scene replacement is not possible,
First Responder will provide AHEMS with the run number associated with the call. The
provision of any medications to any patient by AHEMS or First Responder will be consistent
with applicable drug protocols established by the Medical Director. First Responder will not
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bill any patient or third-party payer for any supplies or drugs provided pursuant to this
paragraph.
Additional Services. AHEMS will make the following additional services available to First
Responder and First Responder will compensate AHEMS for such services as set forth below:
a) Additional education, quality assurance, quality review, or Medical Director services,
and/or sessions outside of the education and training described in Section 2 of this
Exhibit A (“Additional Services”). The Additional Services may include:
remediation, additional training, or consultation for large scale trainings; any
additional trainings; if class sizes grow consistently beyond the span of control and
observation is untenable for current contracted instructor number (s), additional
instructors; psychomotor capabilities confirmation; and remediation if Allina acts as
an agent for the First Responder. Any such Additional Services will be billed at
$82.00 per instructor hour. Any AHA CPR cards requested by the First Responder
will be billed at the current AHA card rate. If requested CPR cards will be billed at
the current Heartsaver CPR rate.
b) Additional Services:
(i) Medical Direction hours/rate: $175.00/hr.
(ii) Additional Specialty Services if capacity allows: $82.00/hr.
c) Any additional classes such as NCCR or additional trainings not covered by this
contract will be given at contract customer rates. Any members of the First Responder
Agency who take any Allina Health EMS classes will be offered those classes at
contract customer rates.
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EXHIBIT B
Insert Training: 10, 2-hour trainings over 2 years with two instructors: $7270.00
Insert Medical Direction Services: $500.00
Insert Quality Control Services: None at this time
FEES
Total fees for 2 years: $ 7770.00
Total Quarterly Billing: $ 971.25
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Incident Data From 6/1/2024 to 6/30/2024
Albertville Fire Department – June 2024 Incident Data
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Incident Data From 6/1/2024 to 6/30/2024
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