2024-10-07 City Council Agenda Packet
City of Albertville Council Agenda
Monday, October 7, 2024
City Council Chambers
7 pm
PUBLIC COMMENTS -The City of Albertville welcomes and encourages public input on issues listed on the agenda or of general community
interest. Citizens wishing to address the Council regarding specific agenda items, other than public hearings, are invited to do so under Public Forum
and are asked to fill out a “Request to Speak Card”. Presentations are limited to five (5) minutes.
1. Call to Order
2. Pledge of Allegiance – Roll Call Pages
3. Recognitions – Presentations – Introductions
4. Public Forum – (time reserved 5 minutes)
5. Amendments to the Agenda
6. Consent Agenda
All items under the Consent Agenda are considered to be routine by the City staff and will be
enacted by one motion. In the event an item is pulled, it will be discussed in the order listed on
the Consent Agenda following the approval of the remaining Consent items. Items pulled will be
approved by a separate motion.
A. Approve the September 3, 2024, regular City Council Meeting minutes as presented. 3-7
B. Approve the September 16, 2024, regular City Council Meeting minutes as presented. 8-11
C. Authorize the Monday, October 7, 2024, payment of claims as presented, except bills
specifically pulled which are passed by separate motion. The claims listing has been
provided to City Council as a separate document and is available for public view at City
Hall upon request.
12
D. Accounts Receivable Report. 13-14
E. 3rd Quarter Budget to Actual Report. 15-17
F. Approve Wright County/City of Albertville Election Equipment Lease Agreement. 18-26
G. Approve the Memorandum of Understanding between Wright County and the City of
Albertville for the Purchase of Salt for the 2024-2025 Snow and Ice Removal Season at a
cost of $109.69 per ton.
27-28
H. Authorize the proposed budget for landscaping and irrigation work at the Fire Station. 29-30
I. Approve replacing the batteries in the UPS backup at City Hall for $8,200 plus tax. 31-32
J. Approve Payment Application No. 17 to Gridor Construction in the amount of $283,118
for the Wastewater System Improvements
7. Public Hearing
A. Public Hearing – Special Assessment of Cleanup costs to Maeyaert Property 33-34
• Mayor to open public hearing
• Motion to close public hearing
(Motion to adopt Resolution No. 2024-32 adopting Special Assessment Roll related to the
removal of Nuisances and Zoning Violations.)
8. Wright County Sheriff’s Office – Updates, reports, etc.
City of Albertville City Council Agenda
Monday, October 7, 2024 Page 2 of 2
9.Department Business
A.City Council
1.Committee Updates (STMA Arena, Planning, JPWB, Parks, Fire Board, FYCC, etc.)
B.Building – None
C.City Clerk – None
D.Finance – None
E.Fire – None
F.Planning and Zoning – None
G.Public Works/Engineering – None
H.Legal – None
I.Administration
1.Contract Fire Service Discussion
2.City Administrator’s Update 35-36
10.Announcements and/or Upcoming Meetings
October 8
October 14
October 21
October 28
November 4
November 5
Planning Commission, 7 pm
STMA Arena Board, 6 pm
City Council, 7 pm
Joint Powers Water Board, 6 pm
Parks Committee, 7 pm
City Council, 7 pm
General Election Day, 7 am to 8 pm
11.Adjournment
ALBERTVILLE CITY COUNCIL
DRAFT REGULAR MEETING MINUTES September 3, 2024 – 7 pm
Council Chambers
Albertville City Hall
1.Call to Order
Mayor Hendrickson called the meeting to order at 7 pm.
2.Pledge of Allegiance – Roll Call
Present: Mayor Hendrickson, Councilmembers Cocking, Hayden, Olson and Zagorski.
Staff Present: City Administrator Nafstad, City Planner Brixius, Fire Chief Bullen, City Attorney
Couri, Finance Director Lannes, and City Clerk Luedke.
3. Recognitions – Presentations – Introductions – None
4.Public Forum
Ms. Marie Vetsch, 11557 56th Street NE, Albertville, reported she was concerned about the
continuous flooding and drainage issues within her and neighboring yards. She said she was worried
about her neighbor’s grandchild because the water was not draining so the neighbor could not let
him out in the yard. Ms. Vetsch also relayed she has been paying for a lawn service that has not
been able to mow her backyard due to the flooding. She answered questions from the Council.
Mrs. Kathy Berg, 11577 56th Street NE, Albertville, reported she was the neighbor with the
grandchild, and said she could not let him go out into the yard to play due to the standing water.
City Administrator Nafstad reported the area has had past flooding issues because of the lack of
storm sewer and catch basins. He added the drainage system in the area predates the modern
drainage utility system the City has since implemented. He reported the City can fix the issue by
grading and adding storm sewer to move the water out of the area, but it would require drainage and
utility easements, and the work would have to contend with backyard items like sheds and fences.
He said he would evaluate the situation to see what could be done.
The Council thanked both residents for attending the City Council meeting.
5.Amendments to the Agenda
City Clerk Luedke requested to amend Consent Agenda item 6C. to change the date listed from
Monday, August 19, 2024, to Tuesday, September 3, 2024.
MOTION made by Councilmember Olson, seconded by Councilmember Zagorski to approve the
September 3, 2024, agenda as amended. Ayes: Cocking, Hayden, Hendrickson, Olson and Zagorski.
Nays: None. The motion carried.
6.Consent Agenda
Agenda Page 3
City Council Meeting Draft Minutes Page 2
Regular Meeting of September 3, 2024
All items under the Consent Agenda are considered to be routine by the City staff and will be
enacted by one motion. In the event an item is pulled, it will be discussed in the order listed on the
Consent Agenda following the approval of the remaining Consent items. Items pulled will be
approved by a separate motion.
A. Approve the August 5, 2024, regular City Council Meeting minutes as presented.
B. Approve the August 19, 2024, Budget Workshop Meeting minutes as presented.
C. Authorize the Tuesday, September 3, 2024, payment of claims as presented, except bills
specifically pulled which are passed by separate motion. The claims listing has been
provided to City Council as a separate document and is available for public view at City
Hall upon request.
D. Approve Payment Estimate No. 1 to Omann Contract in the amount of $108,144.32 for
the 2024 Street Improvement project.
MOTION made by Councilmember Cocking, seconded by Councilmember Hayden to approve the
September 3, 2024, consent agenda as amended. Ayes: Cocking, Hayden, Hendrickson, Olson and
Zagorski. Nays: None. The motion carried.
7. Public Hearing – None
8. Wright County Sheriff’s Office – Updates, reports, etc.
City Administrator Nafstad said the City has received multiple neighbor complaints regarding a
motorcycle racing on Kalland Ave NE.
The Wright County Sheriff’s deputy said he would review the issue and notify his partners about
the complaint.
9. Department Business
A. City Council
1. Committee Updates (STMA Ice Arena, Planning, JPWB, Parks, Fire Board,
FYCC, etc.)
Councilmember Zagorski provided an update from the Joint Power Water Board meeting which
included a discussion on next year’s budget and the replacement of some panels on the water tower.
Councilmember Olson provided an update from the FYCC meeting which included approval of the
fiscal year budget which was slightly reduced due to staffing changes. He also provided an update
from the Parks Committee meeting which included a discussion on the new playground concept.
B. Building – None
C. City Clerk
1. Set Special Council Meeting to Canvass 2024 General Results
City Clerk Luedke presented the staff report regarding setting a special meeting to canvass the
November 5 General elections results. She said City staff recommended setting the meeting for
November 12, 2024, at 5:45 pm.
MOTION made by Councilmember Cocking, seconded by Councilmember Hayden to set the
Canvassing Board meeting to certify the results of the November 5, 2024, General Election for 5:45
Agenda Page 4
City Council Meeting Draft Minutes Page 3
Regular Meeting of September 3, 2024
pm on Tuesday, November 12, 2024, in the Albertville Council Chambers. Ayes: Cocking, Hayden,
Hendrickson, Olson and Zagorski. Nays: None. The motion carried.
D. Finance
1. 2025 Preliminary Budget and Property Tax Levy
Finance Director Lannes presented the staff report and reported that the proposed tax levy increase
was set at 5.4%. She said once the preliminary budget was approved, the final budget can be
lowered but it could not be increased. She answered questions from the Council regarding the
proposed budget.
There was Council discussion regarding the proposed 2025 tax levy amount and the consensus was
to move forward with the proposed 5.4% levy increase.
MOTION made by Councilmember Olson, seconded by Councilmember Cocking to adopt
Resolution No. 2024-25 adopting the 2024 Preliminary Tax Levy collectable in 2025. Ayes:
Cocking, Hayden, Hendrickson, Olson and Zagorski. Nays: None. The motion carried.
MOTION made by Councilmember Cocking, seconded by Councilmember Zagorski to adopt
Resolution No. 2024-26 adopting the 2025 Preliminary Budget. Ayes: Cocking, Hayden,
Hendrickson, Olson and Zagorski. Nays: None. The motion carried.
E. Fire – None
F. Planning and Zoning
1. Conditional Use Permit for Detached Accessory Building at 11760 57th Street
City Planner Brixius presented the staff report which included background information on the
application from Larry Frase for an oversized accessory building. He reported that the City Code
allows for one attached garage and one detached building administratively if it was 150 sq ft. or
less. He added if the proposed building was larger, a conditional use permit would be required. He
listed the conditions of approval and said the Planning Commission discussed the item and
recommended approval of the application.
MOTION made by Councilmember Zagorski, seconded by Councilmember Olson to adopt
Resolution No. 2024-27 approving a request for a conditional use permit for a 194 sq. ft. detached
accessory building at 11780 57th Street within the City of Albertville. Ayes: Cocking, Hayden,
Hendrickson, Olson and Zagorski. Nays: None. The motion carried.
2. Albertville Plaza – Gravity Dance Studio Applications
City Planner Brixius presented the staff report which included the background information on the
applications and said the Planning Commission held a public hearing, discussed the applications and
recommended approval with the conditions outlined in the Resolution. He said Gravity Dance has
requested approval for a commercial building for dance studio with a tenant bay. Brixius said the
site was zoned to allow for a dance studio and added the business owner would be required to be a
member of the Business Association to manage and maintain the private shared streets. He
answered questions from Council.
City Administrator Nafstad said he spoke to Ryland Rosenlund, the project manager, regarding the
proof of parking requirement and noted future stalls would need to be constructed in a drainage and
utility easement. Rosenlund stated he would confer with his client, but did not believe the future
Agenda Page 5
City Council Meeting Draft Minutes Page 4
Regular Meeting of September 3, 2024
parking would be needed. Planner Brixius reported he was comfortable with deleting the condition
of the parking proof requirement from the conditions.
City Attorney Couri answered questions from Council regarding the status of the Business Owners
Association agreement for the management and maintenance of the private streets.
There was Council discussion regarding proposed development, the Business Agreement for the
private roads and the parking requirements. The Council’s consensus was to amend the Resolution
by deleting the required proof condition.
MOTION made by Councilmember Hayden, seconded by Councilmember Zagorski to adopt
Resolution No. 2024-28 approving requests for Gravity Dance Studio PUD Development Site and
Building Plans for Lot 2, Block 1, Albertville Plaza 2nd Addition to allow for the construction a
9,544 sq. ft. Commercial Building containing a 7,000 sq. ft. Dance Studio and 2,544 sq. ft.
Commercial Tenant Bay within the City of Albertville as amended. Ayes: Cocking, Hayden,
Hendrickson, Olson and Zagorski. Nays: None. The motion carried.
3. Shoppes at Prairie Run 2 – Si Senor Restaurant Applications
City Planner Brixius presented the staff report which included background information on the
application for a restaurant with an outdoor dining patio and a tenant bay and said the Planning
Commission held a public hearing, discussed the application and recommended approval with the
conditions outlined in the Resolution. He answered questions from the Council and said the business
owner would enter into a shared access connection agreement with the adjoining property.
There was Council discussion regarding the proposed restaurant, possible uses for the tenant bay,
the parking access, and the outdoor patio.
MOTION made by Councilmember Cocking, seconded by Councilmember Hayden to adopt
Resolution No. 2024-29 approving requests for an amendment to the Shoppes of Prairie Run 2 Site
and Building Plans for Lot 1, Block 1 Shoppes At Prairie Run 2 to allow the Si Senor Commercial
Building and for the construction of a 7,227 Sq. Ft. Commercial Building containing a 4,832 sq. ft.
Restaurant and 2,395 sq. ft. Commercial Tenant Bay at 5292 Kyler Avenue NE within the City of
Albertville. Ayes: Cocking, Hayden, Hendrickson, Olson and Zagorski. Nays: None. The motion
carried.
G. Public Works/Engineering
1. Linwood Park Sports Court Quotes
City Administrator Nafstad reported that the City had sent out quotes for the Park improvements.
He said he had a proposed budget of $73,000 for the complete project. He reported the Public
Works Department would perform a number of the projects including the removal of the existing
fence but added the other project quotes he would bring back for Council approval.
H. Legal
1. Special Assessment of Cleanup Cost to Maeyaert Property
City Attorney Couri presented the staff report and background information on the Maeyaert
property and past issues with the property. He said the assessment costs occurred during the most
recent cleanup and reported the assessment amount before the Council tonight was set at $10,480
but an additional bill of $8,400 has been received so the Resolution should be amended from
$10,480 to $18,880. He answered questions from Council regarding the on-going nuisance issues.
Agenda Page 6
City Council Meeting Draft Minutes Page 5
Regular Meeting of September 3, 2024
MOTION made by Councilmember Zagorski, seconded by Councilmember Hayden to adopt
Resolution No. 2024-30 calling for hearing on proposed assessment related to nuisance and zoning
violations on property located at 10479 61st Street NE in Albertville, MN as amended. Ayes:
Cocking, Hayden, Hendrickson, Olson and Zagorski. Nays: None. The motion carried.
City Attorney Couri provided an update on the Potter’s property. He reported at the last meeting
following the closed session, that the Council approved a settlement agreement. He stated before the
meeting, he had reached out to Mr. Potter to see if he and his wife would sign the agreement if it
was approved and Mr. Potter said yes. Mr. Couri continued that once the agreement was approved,
the Potter’s did not sign the agreement but in turn had their Attorney notify him stating the Potter’s
had retained him and the Attorney would like to discuss the settlement. City Attorney Couri said
this was the second time a settlement agreement was approved by the Council and the Potter’s did
not sign it therefore next time he would not bring an agreement before the Council unless the
Potter’s signed it first.
City Administrator Nafstad provided additional information on the property and answered questions
from Council.
I. Administration
1. City Administrator’s Update
Administrator Nafstad presented the City Administrator’s Update which included an update on the
O’Donnell property in which the City has entered into a purchase agreement and were working
toward an October closing.
10. Announcements and/or Upcoming Meetings
September 9 STMA Arena Board, 6 pm
September 10 Planning Commission, 7 pm
September 16 City Council, 7 pm
September 23 Joint Powers Water Board, 6 pm
Parks Committee, 7 pm
11. Adjournment
MOTION made by Councilmember Cocking, second by Councilmember Zagorski to adjourn the
meeting at 8:18 pm. Ayes: Cocking, Hayden, Hendrickson, Olson and Zagorski. Nays: None. The
motion carried.
Respectfully submitted,
_____________________________
Kristine A. Luedke, City Clerk
Agenda Page 7
ALBERTVILLE CITY COUNCIL
DRAFT REGULAR MEETING MINUTES September 16, 2024 – 7 pm
Council Chambers
Albertville City Hall
1. Call to Order
Acting Mayor Olson called the meeting to order at 7 pm.
2. Pledge of Allegiance – Roll Call
Present: Acting Mayor Olson, Councilmembers Cocking, Hayden, and Zagorski.
Absent: Mayor Hendrickson
Staff Present: City Administrator Nafstad, Fire Chief Bullen, City Attorney Couri, Finance
Director Lannes, and City Clerk Luedke.
3. Recognitions – Presentations – Introductions
A. Wright County Commissioner Holland
Wright County Commissioner Holland provided background information on the Wright County’s
Interim County Administrator and the budget process the County used in determining the potential
levy increase and the 2025 draft budget. She answered questions from the Council regarding traffic
in the area and the future plan for the County Administrator’s position.
The Council thanked Commissioner Holland for attending the Council meeting.
4. Public Forum – None
5. Amendments to the Agenda
City Administrator Nafstad requested to add an item 9H. under Legal entitled “Loewen Property
Purchase Agreement.”
MOTION made by Councilmember Zagorski, seconded by Councilmember Hayden to approve the
September 16, 2024, agenda as amended. Ayes: Cocking, Hayden, Olson and Zagorski. Nays:
None. Absent: Hendrickson. The motion carried.
6. Consent Agenda
All items under the Consent Agenda are considered to be routine by the City staff and will be
enacted by one motion. In the event an item is pulled, it will be discussed in the order listed on the
Consent Agenda following the approval of the remaining Consent items. Items pulled will be
approved by a separate motion.
A. Approve the August 19, 2024, regular City Council Meeting minutes as presented.
B. Authorize the Monday, September 16, 2024, payment of claims as presented, except bills
specifically pulled which are passed by separate motion. The claims listing has been
provided to City Council as a separate document and is available for public view at City
Hall upon request.
Agenda Page 8
City Council Meeting Draft Minutes Page 2
Regular Meeting of September 16, 2024
C. Adopt Resolution No. 2024-31 approving appointment of the Election Judges and
Absentee Ballot Board for the General Election to be held on November 5, 2024.
D. Approve an On-Sale Temporary Liquor License application for the Albertville Lions
Club for the Chad Smith Kickball event on October 12, 2024, from 11 am to 5 pm.
E. Approve a Major Temporary Outdoor Music Permit for the 152 Club, Inc. located at
5794 Main Avenue NE for their Annual Oktoberfest event on September 28, 2024.
F. Approve Payment Estimate No. 2 to Omann Contract in the amount of $535,328 for the
2024 Street Improvements project
MOTION made by Councilmember Cocking, seconded by Councilmember Zagorski to approve
the September 16, 2024, consent agenda as submitted. Ayes: Cocking, Hayden, Olson and Zagorski.
Nays: None. Absent: Hendrickson. The motion carried.
7. Public Hearing – None
8. Wright County Sheriff’s Office – Updates, reports, etc.
The Wright County Deputy who was presented answered questions from the Council regarding a
residential home that has had numerous late night parties off of Kassel Avenue and said he would
check in to it.
9. Department Business
A. City Council
1. Committee Updates (STMA Ice Arena, Planning, JPWB, Parks, Fire Board,
FYCC, etc.)
Councilmember Cocking provided an update from the STMA Arena Board meeting which included
a discussion on whether the Arena should be closed on certain Holidays and the advertising within
the Arena. He answered questions from the other Councilmembers and stated these items would be
discussed again at the next Arena Board meeting.
B. Building – None
C. City Clerk – None
D. Finance – None
E. Fire – None
F. Planning and Zoning – None
G. Public Works/Engineering
1. Wastewater Treatment Facility Return Pump Replacement Plan
City Administrator Nafstad presented the staff report which included background information on
the return pumps, the cost of the pumps and the replacement plan that the City’s Wastewater
department has implemented to replace the current pumps as the pumps stop working. He answered
questions from the Council regarding the pump replacement plan.
Agenda Page 9
City Council Meeting Draft Minutes Page 3
Regular Meeting of September 16, 2024
MOTION made by Councilmember Hayden, seconded by Councilmember Cocking to approve the
purchase of three replacement pumps at the Wastewater Treatment Facility for an amount not to
exceed $45,000 plus any tax that may apply. Ayes: Cocking, Hayden, Olson and Zagorski. Nays:
None. Absent: Hendrickson. The motion carried.
2. Linwood Park Sports Court Quotes
City Administrator Nafstad reported the City had requested three quotes for the milling and paving
for the sport court but added the City only received one back. He said the quote received was from
Omann Brothers in the amount of $24,900 therefore he was requesting authorization to move
forward with the quote. Nafstad said he was also requesting the authorization to move forward with
the purchase of the basketball hoops and foundations in the amount not to exceed $11,000. He
answered questions from Council.
MOTION made by Councilmember Cocking, seconded by Councilmember Hayden to approve the
quote from Omann Brothers in the amount of $24,900 and the authorization to purchase the
basketball hoops and foundations in an amount not to exceed $11,000. Ayes: Cocking, Hayden,
Olson and Zagorski. Nays: None. Absent: Hendrickson. The motion carried.
H. Legal
1. Loewen Property Purchase Agreement
City Attorney Couri presented a draft purchase agreement and said it was similar to the one recently
approved for the O’Donnell property but added this property does not have existing building on it.
He reviewed the proposed agreement and said that it included a few references to the existing
building in which he would need to amendment. Couri reported the purchase price for the two lots
was $375,000 and added that this was the property being acquired by the City to preserve the access
into the Zachman property for possible future development. He answered questions from Council
regarding the draft purchase agreement and said the purchase price on the second page under 11.2
should be $373,000 not $270,000 after the $2,000 earnest money. Couri asked if the Council would
approve the purchase agreement between the City of Albertville and Louann Loewen allowing for
minor amendments after the agreement was received back from the owner’s attorney and with the
City Administrator review and approval.
City Administrator Nafstad reported the City has received a clean environmental report on the site
and added that the property owner desired to accelerate the closing date. He answered questions
from the Council regarding the purchase price and where the funding for the purchase would come
from in which he reported the funds would come from the Capital Reserves fund.
There was Council discussion regarding the Loewen Property purchase agreement, the purchase
prices and the funding source. The Council also discussed that the property would be an appreciable
assess in which the unused portion of the property could be resold at a future date. The Council’s
consensus was to approved the purchase agreement with the City Attorney’s ability to make minor
amendments with the City Administrator review and approval.
MOTION made by Councilmember Cocking, seconded by Councilmember Zagorski to approve
the real estate purchase agreement and give the City Attorney the ability to make the necessary
amendments to align with the buyer within reason, contingent upon City Administrator approval.
Ayes: Cocking, Hayden, Olson and Zagorski. Nays: None. Absent: Hendrickson. The motion
carried.
Agenda Page 10
City Council Meeting Draft Minutes Page 4
Regular Meeting of September 16, 2024
I. Administration
1. City Administrator’s Update
City Administrator Nafstad presented the City Administrator’s Update which included an update on
the Main Avenue project. He said that Xcel Energy was planning to upgrade the Main Ave lines to a
feeder system, which would require a great deal of coordination to underground the system. Nafstad
reported that this would be the only opportunity for the City’s to request that the power lines be
placed underground. He reviewed the proposed project process and schedule and said he would
have a better understanding of the City’s cost soon and would bring back further information for
Council’s review.
There was Council discussion regarding the proposed Main Ave project and the project process.
He also answered questions from the Council regarding the amendments to the Otsego Fire Contract
and the process to be used.
10. Announcements and/or Upcoming Meetings
September 23 Joint Powers Water Board, 6 pm
Parks Committee, 7 pm
October 7 City Council, 7 pm
October 8 Planning Commission, 7 pm
October 14 STMA Arena Board, 6 pm
October 21 16 City Council, 7 pm
11. Adjournment
MOTION made by Councilmember Cocking, second by Councilmember Hayden to adjourn the
meeting at 7:35 pm. Ayes: Cocking, Hayden, Olson and Zagorski. Nays: None. Absent:
Hendrickson. The motion carried.
Respectfully submitted,
_____________________________
Kristine A. Luedke, City Clerk
Agenda Page 11
Mayor and Council Request for Action
October 7, 2024
SUBJECT: CONSENT – FINANCE – PAYMENT OF BILLS
RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the
following:
MOTION TO: Authorize the Monday, October 7, 2024, payment of the claims as presented
except the bills specifically pulled, which are passed by separate motion. The claims listing has
been provided to Council as a separate document. The claims listing is available for public
viewing at City Hall upon request.
BACKGROUND: The City processes claims on a semi-monthly basis. The bills are approved
through their respective departments and administration and passed onto the City Council for
approval.
KEY ISSUES:
• Account codes starting with 810 are STMA Arena Expenses/Vendors (bolded) and
key issues will be presented in the claims listing document.
POLICY/PRACTICES CONSIDERATIONS: It is the City’s policy to review and approve
payables on a semi-monthly basis.
FINANCIAL CONSIDERATIONS: City staff have reviewed and recommends approval of
payments presented.
LEGAL CONSIDERATIONS: The Mayor and Council have the authority to approve all bills
pursuant to Minnesota State Law, which requires all bills to be paid in a timely manner,
generally within 30 days unless one party determines to dispute the billing.
Responsible Person: Tina Lannes, Finance Director
Submitted through: Adam Nafstad, City Administrator-PWD
Attachment:
• List of Claims (under separate cover)
Agenda Page 12
Mayor and Council Communication
October 7, 2024
SUBJECT: CONSENT – FINANCE – ACCOUNTS RECEIVABLE REPORT
ACCOUNTS RECEIVABLE: Total accounts receivable outstanding through October 1, 2024,
is $84,676.96.
The percentage of the total due based on the aging report is as follows:
0-30 days outstanding $45,114.93 53.28%
30-60 days outstanding $12,194.33 14.40%
60-90 days outstanding $19,693.44 23.26%
Over 90 days outstanding $ 7,674.26 9.06%
PRACTICES/POLICY CONSIDERATIONS: The Mayor and Council review quarterly
financial reports.
FINANCIAL CONSIDERATIONS: There are no financial considerations at this time.
LEGAL CONSIDERATIONS: The Mayor and Council have the authority to review and direct
staff to take action regarding all financial matters.
Responsible Person: Tina Lannes, Finance Director
Submitted Through: Adam Nafstad, City Administrator-PWD
Attachment:
• Accounts Receivable Report
Agenda Page 13
Mayor and Council Communication – October 7, 2024
Finance – Accounts Receivable Report Page 2 of 2
Vendor Amount Due 0-30 Days 30-60 days 60-90 days 90 days & Over
El Bamba $1,008.35 $8.35 $1,000.00
Englund, Regan $1,245.32 $322.74 $312.58 $610.00
Everbrook Learning Care $1,292.08 $17.08 $1,275.00
Gravity Dance $4.50 $4.50
Jenkins, Michael $168.46 $168.46
Kindercare $4,930.54 $3,638.54 $1,292.00
Lakes Area Training $1,691.16 $1,691.16
Maeyaert, Chuck $18,530.00 $9,205.00 $8,300.00 $1,025.00
Mega Goaltending $34,449.40 $15,024.40 $19,425.00
Outlaws $3,452.11 $3,452.11
Premier Prep HS League $4,230.00 $4,230.00
River Hawks Summer Training $3,820.89 $62.76 $3,758.13
Rogers Old Man Hockey $751.63 $751.63
State of Minnesota Tax Forfeit $2,602.48 $38.16 $14.75 $268.44 $2,281.13
STMA Squirt Spring-Summer Hockey $4,150.04 $4,150.04
STMA United Soccer Club $2,350.00 $2,350.00
Total $84,676.96 $45,114.93 $12,194.33 $19,693.44 $7,674.26
Current 0-30 days $45,114.93 53.28%
30-60 days $12,194.33 14.40%
60-90 days $19,693.44 23.26%
over 90 day $7,674.26 9.06%
Agenda Page 14
Mayor and Council Communication
October 7, 2024
SUBJECT: CONSENT – FINANCE – 3RD QUARTER BUDGET TO ACTUAL REPORT –
UN-AUDITED
3rd QUARTER BUDGET TO ACTUAL: Attached are the 3rd Quarter 2024 un-audited
General Fund summaries of revenues and expenditures. Revenues are expected to be at 66%.
Expenses are expected to be at 72%. This summary shows operating revenues are at 65.58% and
operating expenses are at 70.58%.
VARIANCES:
Revenue:
• Police aid – Not received until October
• LGA – 2nd Half LGA – Not received until December
• Charges for services – less invoicing for weed elimination, snow plowing and accidents
• Fire Protection Contract Charges – Collection for entire year is half in January and half in
July
Expenses:
• Assessor completed work for the year in April 2023
• General Government – assist with conversion to Outlook 365 and set up of dotgov
• City Engineer – $7,351 Central Park, $119,476 Main Ave reconstruct project engineering
• Planning and Zoning – $8,550 Main Ave reconstruct project
Responsible Person: Tina Lannes, Finance Director
Submitted Through: Adam Nafstad, City Administrator-PWD
Attachment:
• 2024 Budget to Actual
Agenda Page 15
Mayor and Council Communication – October 7, 2024
Finance – 3rd Quarter Report Page 2 of 3
2024 Budget
2024 Actual
09/30/24
Ytd %
Budget
31010 Current Ad Valorem Taxes 2,744,776$ $1,557,687 56.75%
32000 Licenses & Permits 30,500$ $30,380 99.61%
32110 Liquor Licenses 30,000$ $30,110 100.37%
32150 Sign Permits 2,500$ $140 5.60%
32210 Building Permits 200,000$ $223,640 111.82%
33401 LGA Revenue expected 258,858$ $129,429 50.00%
33405 Police Aid 48,000$ $0 0.00%
33422 Other State Aid Grants -$ $0 0.00%
33423 Municipal Maintenance 11,535$ $11,535 100.00%
34000 Charges for Services 18,000$ $2,240 12.44%
34001 Administrative Fee 1,500$ $1,450 96.67%
34005 Engineering As Built Fee 3,000$ $600 20.00%
34101 Leases - City Property 31,700$ $24,772 78.14%
34103 Zoning & Subdivision Fees 2,500$ $3,000 120.00%
34104 Plan Check Fee 80,000$ $79,648 99.56%
34107 Title Searches 2,500$ $1,750 70.00%
34112 Franchise Fee - Electric 130,000$ $70,441 54.19%
34113 Franchise Fee - Cable 60,000$ $39,787 66.31%
34114 Franchise Fee - Gas 190,000$ $102,075 53.72%
34202 Fire Protection Contract Charges 589,923$ $589,923 100.00%
34780 Rental Fees 15,000$ $14,043 93.62%
34950 Other Revenues 20,000$ $17,331 86.66%
34110 Arena 15,093$ $11,660 77.25%
Total Revenues 4,485,385$ $2,941,640 65.58%
2024 Council Update
General Fund Operations
General Fund Revenue:
Agenda Page 16
Mayor and Council Communication – October 7, 2024
Finance – 3rd Quarter Report Page 3 of 3
2024 Budget
2024 Actual
09/30/24
Ytd %
Budget
41000 General Government 70,000$ $78,700 112.43%
41100 Council 58,128$ $31,623 54.40%
41300 Combined Administrator/Engineer 199,256$ $139,188 69.85%
41400 City Clerk 159,001$ $113,372 71.30%
41410 Elections 27,000$ $10,723 39.72%
41500 Finance 139,691$ $101,928 72.97%
41550 City Assessor 52,000$ $45,050 86.63%
41600 City Attorney 30,000$ $20,815 69.38%
41700 City Engineer 35,000$ $139,582 398.81%
41800 Economic Development 13,000$ $1,826 14.05%
41910 Planning & Zoning 56,507$ $50,730 89.78%
41940 City Hall 172,268$ $98,605 57.24%
42000 Fire Department 685,992$ $501,067 73.04%
42110 Police 1,216,246$ $896,348 73.70%
42400 Building Inspection 329,445$ $214,555 65.13%
42700 Animal Control 12,000$ $3,162 26.35%
43100 Public Works - Streets 494,291$ $275,819 55.80%
43160 Electric - Street Lights 111,320$ $56,323 50.60%
45000 Culture & Recreation 95,167$ $72,840 76.54%
45100 Parks & Recreation 529,074$ $313,576 59.27%
Total Expenditures 4,485,386$ $3,165,832 70.58%
2024 Budget
2024 Actual
09/30/24
Ytd %
Budget
102-31010 Capital Levy 2,028,138$ $1,033,856 50.98%
Total Revenues 2,028,138$ $1,033,856 50.98%
2024 Budget
2024 Actual
09/30/24
Ytd %
Budget
102 Capital Expenditures 2,028,138$ $1,517,876 74.84%
Total Expenditures 2,028,138$ $1,517,876 74.84%
General Fund Department Expenditures:
Capital Reserve Fund Expenditures:
2024 Council Update
Capital Fund
Capital Reserve Fund Revenue:
2024 Council Update
Capital Fund
Agenda Page 17
Mayor and Council Request for Action
October 7, 2024
SUBJECT: CONSENT – CLERK – ELECTION EQUIPMENT LEASE AGREEMENT
RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the
following:
MOTION TO: Approve the Election Equipment Lease Agreement between the City of
Albertville and Wright County.
BACKGROUND: The City of Albertville leases the election equipment from Wright County.
Wright County has submitted a renewal agreement for the election equipment. The City will be
billed an annual maintenance fee of $200 for each DS200 Digital Scan Ballot Tabulator and each
OmniBallot. All other expenses including the maintenance of poll pads are being covered by the
County. The City is responsible for the transfer of machines from Wright County to the precincts
and vice versa. The cost to the City for 2024 will be $1,200 for four DS200’s and two
OmniBallot machines.
KEY ISSUES:
• The City of Albertville leases our election equipment for Wright County
• The City will be billed an annual maintenance fee of $200 for the DS200 Digital Scan
Ballot Tabulators and each OmniBallot.
• The election equipment maintenance is a budgeted item.
POLICY/PRACTICES CONSIDERATIONS: It is the City’s policy for the Council to review
and approve lease agreements.
FINANCIAL CONSIDERATIONS: The City budgets for the lease of the election equipment.
The City will be billed an annual maintenance fee of $200 leases four DS200 and two
OmniBallot machines for an annual total of $1,200.
LEGAL CONSIDERATIONS: The Mayor and City Council has the authority to approve
agreements on behalf of the City.
Responsible Person: Kris Luedke, City Clerk
Submitted through: Adam Nafstad, City Administrator-PWD
Attachments:
• Wright County/City of Albertville Election Equipment Lease Agreement
Agenda Page 18
1
WRIGHT COUNTY/CITY OF ALBERTVILLE
ELECTION EQUIPMENT LEASE AGREEMENT
THIS AGREEMENT, made by and between the COUNTY OF WRIGHT and the
CITY OF ALBERTVILLE both political subdivisions of the State of Minnesota, hereinafter
referred to as the “County” and the “Municipality” respectively. For purposes of this
Agreement, the address of the County is 3650 Braddock Ave NE, Buffalo, Minnesota
55313 and the address of the Municipality is PO Box 9, Albertville MN,55301.
WITNESSETH
WHEREAS, the Wright County Board of Commissioners in Resolution Number 18-
23 authorized the purchase of election equipment (hereinafter “Election Equipment”) for
a countywide digital scan voting system, election hardware and services; and
WHEREAS, the Wright County Board of Commissioners in Resolution Number 18-
23 authorized the purchase of Assisted Voting Technology equipment (hereinafter “AVT
Equipment”) for a countywide optical scan voting system, election hardware and services;
and
WHEREAS, the County pursuant to Minn. Stat. § 471.85 may transfer property to
the Municipality for its use; and
WHEREAS, the County desires to lease Election Equipment to City of Albertville
for use in all elections.
NOW THEREFORE, in consideration of the mutual undertakings and agreements
hereinafter set forth, the County and the Municipality agree as follows:
Section 1
SCOPE OF AGREEMENT
1.1 During the term of this Agreement and subject to the terms herein, the County
hereby leases to the Municipality at the cost identified below and subject to the
terms and conditions of this Agreement, and the Municipality hereby agrees to
lease from the County Election Equipment identified as: 4 DS200 Digital Scan
Ballot Tabulator(s), and 2 DS200 Plastic Ballot Box(es) for polling places contained
within the Municipality.
1.2 During the term of this Agreement and subject to the terms herein, County hereby
provides to Municipality and grants Municipality a limited, revocable, non-
exclusive, royalty-free license to use 10 KNOWiNK Poll Pad Hardware and
Software units, and a sufficient number of routers, exclusively for official election
use. Unless County otherwise agrees in writing, said license is restricted to access
Agenda Page 19
2
and use of the Election Equipment by Municipality’s employees, contracted
personnel and duly authorized election officials performing election duties and
responsibilities on behalf of Municipality.
1.3 Starting with the 2022 State Primary Election, the County hereby leases to the
Municipality at the cost identified below and subject to the terms and conditions of
this Agreement, and the Municipality hereby agrees to lease from the County
Election Equipment identified as: 2 OmniBallot assistive voting technology units,
for polling places contained within the Municipality.
1.4 Subject to the terms and conditions of this Agreement, the parties may agree by
written addendum executed by all the parties to increase or decrease the County
Election Equipment included within the scope of this agreement. Wright County
hereby delegates authority to execute such an addendum to the County Finance
Director. The Municipality hereby delegates authority to execute such an
addendum to its City Administrator/Clerk.
Section 2
OWNERSHIP
2.1 The Municipality acknowledges that the County owns the Election Equipment and
that the Municipality is authorized to use said Election Equipment for official
election related purposes. Use of the Election Equipment for any other purpose is
strictly prohibited absent express written consent of the County Finance Director.
2.2 The Municipality acknowledges and agrees that the Election Equipment may
contain proprietary and trade secret information that is owned by Election Systems
and Software (ES&S), KNOWiNK, LLC or Democracy Live and is protected under
federal copyright law or other laws, rules, regulations and decisions. The
Municipality shall protect and maintain the proprietary and trade secret status of
the Election Equipment.
Section 3
HANDLING OF EQUIPMENT AND INDEMNIFICATION
3.1 The Municipality shall be responsible for the Election Equipment while it is in the
Municipality’s custody. The Municipality, either through insurance or a self-
insurance program, shall be responsible for all costs, fees, damages and expenses
including but not limited to personal injury, storage, damage, repair and/or
replacement of the Election Equipment while it’s in the Municipality’s custody and
this contract is in effect, consistent with the Municipality’s defense and indemnity
obligations contained in Section 7.6 herein.
Agenda Page 20
3
3.2 The Municipality shall be responsible for the transporting of the Election Equipment
from and to the County. Upon termination of this Agreement, the Municipality shall
forthwith deliver the Election Equipment to the County or its designee, complete
and in good order and working condition. The Municipality shall be responsible for
all costs, including but not limited to shipping, related to the repair or replacement
of lost, stolen, destroyed or damaged Election Equipment.
3.3 Municipality shall secure, safeguard and control the Election Equipment, including
but not limited to system authentication and passwords, in the same manner that
Municipality secures, safeguards and controls its own critical or confidential
equipment, systems, software, data, passwords or other information. While the
Election Equipment is in Municipality’s possession, custody and/or control,
Municipality shall exercise best efforts to (i) use and handle the Election Equipment
in a manner that avoids damage or harm to the Election Equipment; (ii) use and
handle the Election Equipment in accordance with County direction and any third-
party specification; and (iii) safeguard and secure the Election Equipment from
theft, loss or other damage.
Section 4
TERM, TERMINATION
4.1 The Municipality and the County agree that this Agreement is in effect commencing
upon signature by the County. The Municipality and County agree that this
Agreement will terminate when the Municipality and County mutually agree that
the equipment will no longer be used for the Municipality’s elections, unless
terminated sooner by either party with cause upon seven (7) calendar days’ written
notice to the other.
Section 5
MAINTENANCE
5.1 Maintenance Agreement (DS200 & OmniBallot) The County has entered into a
Maintenance Agreement with election equipment vendors for the maintenance of
the DS200 Ballot Tabulators and OmniBallot assistive voting technology. Starting
in 2022, the Municipality agrees that it will reimburse the County two hundred
dollars ($200.00) for maintenance and license fees associated with each DS200
and OmniBallot leased to the Municipality. The Municipality agrees to reimburse
the County within 60 days of invoice. The Municipality and the County agree to
renegotiate this reimbursement fee in the event the maintenance and license fees
increase by more than 10%.
Agenda Page 21
4
5.2 The Municipality agrees not to make any repairs, changes, modifications or
alterations to the Election Equipment that are not authorized by Wright County and
said vendors.
5.3 After reasonable notice, the County shall have the right to enter into and upon the
premises where the Election Equipment is located for the purposes of inspecting
the same or observing its use, except that on an election day the County is not
required to provide any reasonable notice. On an annual basis, during the term of
this Agreement, the Municipality shall comply with the County’s request for
verification of Election Equipment inventory.
5.4 The Municipality agrees to provide notice to county election staff of any defects or
malfunctions with the Election Equipment within twenty-four (24) hours. The county
agrees to track via a log all such equipment malfunctions.
Section 6
PROGRAMMING AND ACCUMULATION
6.1 Programming. The County will be responsible for programming the DS200 Ballot
Tabulators, the KNOWiNK Poll Pad electronic rosters and the OmniBallot assistive
voting technology at no charge to jurisdictions for all state elections.
Section 7
OTHER TERMS AND CONDITIONS
7.1 No Waiver. No delay or omission by either party hereto to exercise any right or
power occurring upon any noncompliance or default by the other party with respect
to any of the terms of this Agreement shall impair any such right or power or be
construed to be a waiver thereof unless the same is consented to in writing. A
waiver by either of the parties hereto of any of the covenants, conditions, or
agreements to be observed by the other shall not be construed to be a waiver of
any succeeding breach thereof or of any covenant, condition, or agreement herein
contained. All remedies provided for in this Agreement shall be cumulative and in
addition to, and not in lieu of, any other remedies available to either party at law,
in equity, or otherwise.
7.2 Governing Law. This Agreement shall be governed by and construed in
accordance with the laws of the State of Minnesota.
7.3 Entire Agreement. It is understood and agreed that the entire Agreement between
the parties is contained herein and that this Agreement supersedes all oral
agreements and negotiations between the parties relating to the subject matter
hereof. All items referred to in this Agreement are incorporated or attached and
Agenda Page 22
5
are deemed to be part of this Agreement. Any alterations, variations, modifications,
or waivers of provisions of this Agreement shall only be valid when they have been
reduced to writing as an amendment to this Agreement signed by the parties
hereto.
7.4 No Assignment. Neither party shall assign, sublet or transfer this Agreement,
either in whole or in part, without the prior written consent of the other party, and
any attempt to do so shall be void and of no force and effect.
7.5 DISCLAIMER, LIABILITY AND LIMITATION OF LIABILITY
COUNTY, BY AND THROUGH ITS DULY AUTHORIZED VENDOR, IS
PROVIDING THE ELECTION EQUIPMENT ON AN AS-IS BASIS WITH NO
SUPPORT WHATSOEVER. OTHER THAN AS STATED IN THIS AGREEMENT,
THERE IS NO WARRANTY OF MERCHANTABILITY, NO WARRANTY OF
FITNESS FOR PARTICULAR USE, NO WARRANTY OF NON-INFRINGEMENT,
NO WARRANTY REGARDING THE USE OF THE INFORMATION OR THE
RESULTS THEREOF AND NO OTHER WARRANTY OF ANY KIND, EXPRESS
OR IMPLIED.
THE MUNICIPALITY ACKNOWLEDGES AND AGREES THAT COUNTY DOES
NOT OWN OR CONTROL THE DATA SOURCE/SYSTEM NECESSARY FOR
OPERATION OF THE ELECTION EQUIPMENT. WITHOUT LIMITING THE
FOREGOING, COUNTY DOES NOT WARRANT THE PERFORMANCE OF THE
ELECTION EQUIPMENT OR RELATED COMMUNICATIONS OR
CONNECTIONS TO ANY DATA SOURCE/SYSTEM, THAT THE DATA
SOURCE/SYSTEM WILL BE UNINTERRUPTED OR ERROR FREE, THAT THE
DATA IS ACCURATE, COMPLETE AND CURRENT OR THAT DATA DEFECTS
WILL BE CORRECTED, OR THAT THE DATA SOURCE/SYSTEM IS FREE OF
HARMFUL CODE.
IN NO EVENT SHALL COUNTY BE LIABLE FOR ACTUAL, DIRECT, INDIRECT,
SPECIAL, INCIDENTAL, CONSEQUENTIAL DAMAGES OR LOSS OF PROFIT,
LOSS OF BUSINESS OR ANY OTHER FINANCIAL LOSS OR ANY OTHER
DAMAGES EVEN IF COUNTY HAS BEEN ADVISED OF THE POSSIBILITY OF
SUCH DAMAGE. COUNTY’S SOLE LIABILITY AND THE MUNICIPALITY’S
SOLE AND EXCLUSIVE REMEDY FOR ANY DAMAGES RELATED TO THIS
AGREEMENT, INCLUDING BUT NOT LIMITED TO LIABILITY FOR ELECTION
EQUIPMENT NONPERFORMANCE, ERRORS OR OMISSIONS, SHALL BE
LIMITED TO RESTORING OR CORRECTING THE ELECTION EQUIPMENT TO
THE EXTENT AND DEGREE COUNTY IS CAPABLE OF PERFORMING THE
SAME AND AS IS REASONABLY POSSIBLE UNDER THE PERTINENT
CIRCUMSTANCES.
7.6 The County and the Municipality agree each will be responsible for their own acts
and omissions under this Agreement and the results thereof and shall to the extent
Agenda Page 23
6
authorized by law defend, indemnify and hold harmless the other party for such
acts. Each party shall not be responsible for the acts, errors or omissions of the
other party under the Agreement and the results thereof. The parties’ respective
liabilities shall be governed by the provisions of the Municipal Tort Claims Act,
Minnesota Statutes Chapter 466, and other applicable law. This paragraph shall
not be construed to bar legal remedies one party may have for the other party’s
failure to fulfill its obligations under this Agreement. Nothing in this Agreement
constitutes a waiver by the Municipality or County of any statutory or common law
defenses, immunities, or limits on liability. The statutory limits of liability for the
parties may not be added together or stacked to increase the maximum amount of
liability for either or both parties.
7.7 Notice. Any notice or demand shall be in writing and shall be sent registered or
certified mail to the other party addressed as follows:
To the Municipality: City of Albertville
PO Box 9
Albertville, MN,55301
To the County: Lindsey Meyer
Wright County Finance Director
3650 Braddock Ave NE
Buffalo, MN 55313
7.8 Audit Provision. Both parties agree that either party, the State Auditor, the
Minnesota Secretary of State, or any of their duly authorized representatives at
any time during normal business hours, and as often as they may reasonably deem
necessary, shall have access to and the right to examine, audit, excerpt, and
transcribe any books, documents, papers, records, etc., which are pertinent to the
accounting practices and procedures of the other party and involve transactions
relating to this Agreement. Such materials shall be maintained and such access
and rights shall be in force and effect during the period of the contract and for six
(6) years after its termination or cancellation.
7.9 Data Practices. The parties, their officers, agents, owners, partners, employees,
volunteers and subcontractors shall abide by the provisions of the Minnesota
Government Data Practices Act, Minnesota Statutes, chapter 13 (MGDPA) and all
other applicable state and federal laws, rules, regulations and orders relating to
data privacy or confidentiality, which may include the Health Insurance Portability
and Accountability Act of 1996 (HIPAA).
7.9 Whereas Clauses. The matters set forth in the “Whereas” clauses on page one
of this Agreement are incorporated into and made a part hereof by this reference.
Agenda Page 24
7
7.10 Survival of Provisions. It is expressly understood and agreed that the obligations
and warranties of the Municipality and County hereof shall survive the completion
of performance and termination or cancellation of this Agreement.
7.11 Authority. The person or persons executing this Lease Agreement on behalf of
the Municipality and County represent that they are duly authorized to execute this
Lease Agreement on behalf of the Municipality and the County and represent and
warrant that this Lease Agreement is a legal, valid and binding obligation and is
enforceable in accordance with its terms.
THE REMAINDER OF THIS PAGE IS BLANK.
Agenda Page 25
8
APPROVAL
COUNTY OF WRIGHT
STATE OF MINNESOTA
By:
County Finance Director
Date:
CONTRACTOR
CONTRACTOR warrants that the person who
executed this Agreement is authorized to do so
on behalf of CONTRACTOR as required by
applicable articles, bylaws, resolutions or
ordinances*.
City of Albertville
By:
Printed Name:
Printed Title:
Date:
Agenda Page 26
Mayor and Council Request for Action
October 7, 2024
SUBJECT: CONSENT – PUBLIC WORKS – MEMORANDUM OF UNDERSTANDING
FOR SALT PURCHASE FOR 2024-2025 SEASON
RECOMMENDATION: It is respectfully requested that the Mayor and City Council consider the
following:
MOTION TO: Approve the Memorandum of Understanding between Wright County and the City
of Albertville for the Purchase of Salt for the 2024-2025 Snow and Ice Removal Season at a cost of
$109.69 per ton.
BACKGROUND: Since 2006, the City of Albertville has purchased salt from Wright County.
Public Works loads the salt at the Wright County Maintenance Facility in Otsego on an as-needed
basis. Reimbursement for the salt is based on the predetermined price per ton and the quantity
hauled.
KEY ISSUES:
• The County facility is nearby and convenient.
• Bulk purchasing allows for reduced material and shipping costs.
• The City has limited salt storage capabilities/facilities.
POLICY CONSIDERATIONS: It is City policy for Council to review and approve all service and
purchasing agreements.
FINANCIAL CONSIDERATIONS: The City annually budgets for ice control. The annual cost of
snow and ice removal is weather dependent and varies with each season. The unit price for salt for
the 2023-2024 season was $109.69 per ton which is the same as this year. Total annual cost is based
on quantity of salt used.
LEGAL CONSIDERATIONS: The Mayor and Council have the authority to approve purchasing
agreements for the City.
Responsible Person: Tim Guimont, Public Works Supervisor
Submitted Through: Adam Nafstad, City Administrator-PWD
Attachments:
• 2024-2025 Wright County Memorandum of Understanding
Agenda Page 27
MEMORANDUM OF UNDERSTANDING
Between
WRIGHT COUNTY
and
CITY of ALBERTVILLE
This Memorandum of Understanding is entered into between Wright County (hereafter called
“County”) and the City of Albertville (hereafter called “City”) and sets forth the respective parties’
agreement regarding the City storage and purchase of untreated road salt from the County at the
County’s storage facility at their maintenance facility in Otsego.
It is hereby understood and mutually agreed to between the parties that:
1. The County will make untreated road salt available for the 2024-2025 snow/ice control season,
from the County’s salt storage facility in Otsego, to the City of Albertville at the following prices:
Price/Ton 10% Fee Sales Tax Total Cost
Salt $99.72* $9.97 0.00 $ 109.69
* FOB Albertville
Salt prices will also be subject to a Fuel Clause in the county’s state salt contract that
states that an increase of over 25% in fuel costs will be passed on to the customer.
2. Once again during the 2024-2025 season, salt pick up will need to be coordinated with and
loaded by County employees only. It is understood, once loaded the salt becomes the property
of the city and will not be allowed to be returned to Wright County without prior approval.
3. Untreated road salt can be picked up by contacting Nate Helgeson, Highway Maintenance
Superintendent, at 763-682-7374 to coordinate when a loader and operator are available. A
County inventory withdrawal ticket will need to be signed by the city at the time of pickup. Salt
quantities will be billed from these signed inventory withdrawal tickets.
4. The price per cubic yard of salt will be determined by using the following formula (1.4-ton
multiplied per cubic yard of salt).
5. This Memo of Understanding will be in effect until May 9, 2025. It will be reviewed by both parties
after the 2024-2025 snow/ice control season to determine any needed modifications for the next
year’s renewal.
FOR THE COUNTY OF WRIGHT FOR THE CITY OF ALBERTVILLE
____________________________ ______________________________
Print Name Print Name
____________________________ ______________________________
County Board Chair Signature Signature
____________________________ ______________________________
Title
Dated: ______________________ Dated: ________________________
Agenda Page 28
Mayor and Council Request for Action
_____________________________________________________________________________
October 7, 2024
SUBJECT: CONSENT – FIRE – FIRE STATION IRRIGATION AND LANDSCAPING
PROJECT
RECOMMENDATION: It is respectfully requested that the Mayor and City Council consider
the following:
MOTION TO: Authorize the proposed budget for landscaping and irrigation work at the Fire
Station.
BACKGROUND: The Fire Department is requesting approval for the installation of new
landscaping and irrigation at the Fire Station.
As part of general upkeep projects around the Fire Station, including curb repair, a new parking
lot overlay, a new emergency generator, and new building and window caulking, the Fire
Department has a timely opportunity to upgrade the irrigation system and add landscaping on the
west side of the Fire Hall.
The Fire Department received one budgetary quote for the removal of the current rock bed,
adding a new irrigation zone, installing boulder outcroppings, adding trees, shrubs, and perennial
plantings, and adding hardwood mulch. The landscape company that responded has stated that
the work will be completed this fall.
The Fire Department is recommending installation of new irrigation and landscaping at the Fire
Station.
KEY ISSUES:
• As part of general upkeep projects around the Fire Station, the Fire Department has a
timely opportunity to upgrade the irrigation system and add landscaping on the west side
of the Fire Hall.
• The new landscaping will replace what currently is a landscape rock bed.
• Current work around the Fire Station lends to good timing to complete the irrigation and
landscaping project this fall.
POLICY CONSIDERATIONS: It is City policy for the Council to review and approve capital
purchases or repairs.
FINANCIAL CONSIDERATIONS: The budget proposal for the requested removal and
replacement of irrigation and landscaping is $15,980. The purchase would be funded by Capital
Reserves.
LEGAL CONSIDERATIONS: The City has the authority to authorize project, purchase
equipment, or make repairs under the State of Minnesota contract or by quotes.
Agenda Page 29
Mayor and Council Request for Action – October 7, 2024
Consent – Authorize Landscape and Irrigation Project Page 2 of 2
Responsible Person: Eric Bullen, Fire Chief
Submitted Through: Adam Nafstad, City Administrator-PWD
On File:
• Budgetary Quote available on request
Agenda Page 30
Mayor and Council Request for Action
October 7, 2024
SUBJECT: CONSENT – FINANCE – PURCHASE OF REPLACEMENT BATTERIES
FOR THE UPS BACKUP AT CITY HALL
RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the
following:
MOTION TO: Approve replacing the batteries in the UPS backup at City Hall for $8,200 plus
tax.
BACKGROUND: The UPS/Battery backup at City Hall was a unit purchased for the building to
stabilize the electrical current and keep operations up and running while there is a power outage.
The unit was designed to supply City Hall with power to selected outlets and lights long enough
until the power supply is back on or until a generator is brought over. The UPS/Battery backup
also was important in the design of the building since City Hall is the emergency center. In
addition with stabilizing the power, it retains the life of our equipment especially the servers.
The batteries in the current system are still available to purchase for replacement. Staff looked at
both options to just replace the batteries since they are available or replace the entire unit.
KEY ISSUES:
• UPS/Battery back up was installed when the building was built in 2007.
• UPS/Battery back up was replaced in 2013.
• Currently the batteries in the UPS are not holding a charge as of August 2024.
• Staff requested two quotes but has only received one.
Design Electric – Battery replacement $8,200 plus tax.
Design Electric – Full UPS/Battery replacement $29,500 plus tax.
POLICY/PRACTICES CONSIDERATIONS: It is the City’s policy for the Council to review
and approve purchases.
FINANCIAL CONSIDERATIONS: The replacement would be funded by Capital Reserves.
LEGAL CONSIDERATIONS: The Mayor and City Council has the authority to approve
agreements on behalf of the City.
Responsible Person: Tina Lannes, Finance Director
Submitted through: Adam Nafstad, City Administrator-PWD
Attachments:
• Design Electric Proposal
Agenda Page 31
Page 1 of 1
PROPOSAL
Design Electric, Inc.
4807 Heatherwood Road
PO Box 1252
St Cloud, MN 56301-56302
COMMERCIAL INDUSTRIAL TRANSPORTATION
Phone: (320) 252-1658 www.DesignElect.com Fax: (320) 252-4276
PROPOSAL SUBMITTED TO: PHONE DATE
CITY OF ALBERTVILLE
9/16/2024
STREET JOB NAME
UPS BATTERY REPLACE
CITY, STATE AND ZIP CODE JOB LOCATION
CITY HALL
FAX DATE OF PLANS ATTN: JOB PHONE
TINA
We hereby submit specifications and estimates for:
OPTION 1 $8,200.00
-REPLACE INTERNAL BATTERIES OF EXISTING UPS.
-NEW EXTERNAL BATTERY CABINET.
OPTION 2 $29,500.00
-FOR A COMPLETE NEW UPS UNIT.
-NEW EXTERNAL BATTERY CABINET.
All work performed during Normal working hours.
Normal working hours Mon-Fri 7 am to 5 pm
We propose hereby to furnish material and labor – complete in accordance with the above specifications, for the sum of:
Dollars $
Payment to be made as follows:
All material is guaranteed to be as specified. All work to be completed in a professional manner
according to standard practices. Any alteration or deviation from above specifications involving extra
costs will be executed only upon written orders, and will become an extra charge over and above the
estimate. All agreements contingent upon strikes, accidents or delays beyond our control. Owner to
carry fire, tornado and other necessary insurance. Our workers are fully covered by Worker’s
Compensation Insurance. Price above is based on standard AGC contract and insurance limits.
We reserve the right to charge for any attorney fees that would be associated with collecting any money
owed on this contract. There is no bond included unless noted otherwise.
Authorized Signature:
Kevin Zabinski
Kevin Zabinski
Note: This proposal may be withdrawn by us if not
accepted within 30 days.
Acceptance of Proposal – The above prices, specifications and conditions are satisfactory and
are hereby accepted. You are authorized to do the work as specified. Payments will be made as
outlined above.
Date of Acceptance: ____________________________________
Signature: ________________________________
Signature: ________________________________
_________
Agenda Page 32
CITY OF ALBERTVILLE
COUNTY OF WRIGHT
STATE OF MINNESOTA
RESOLUTION NO. 2024-32
RESOLUTION ADOPTING SPECIAL ASSESSMENT ROLL
RELATED TO THE REMOVAL OF NUISANCES AND ZONING VIOLATIONS
WHEREAS, the City of Albertville has obtained an order from the Wright County District
Court authorizing the City to enter upon and remove a nuisance and zoning violations that exist on
property assigned Wright County property identification number 101-048003110 (“Property”); and
WHEREAS, the City had incurred legal fees, court costs, contractor’s fees, planning
consulting fees, and law enforcement costs to obtain the Court order, remove the nuisances and
correct the zoning violations; and
WHEREAS, said Court order authorizes the City to special assess such costs against the
Property from which the nuisance zoning violations were removed pursuant to Minn. Stat. §
429.101; and
WHEREAS, pursuant to proper notice duly given as required by law, the Albertville City
Council has met and heard and passed upon all objections to the proposed assessment of costs
related to the removal of nuisances and zoning violations from the Property.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF ALBERTVILLE, WRIGHT COUNTY, MINNESOTA:
1. Such proposed assessment, in the amount of $18,880 is hereby levied against PID No. 101-
048003110, owned by Charles J. Maeyaert and located at 10479 61st Street in the City of
Albertville.
2. The assessment levied by this resolution shall be payable in its entirety in one principal
installment extending over a period of one year, payable on or before the first Monday of
January, 2025, and shall bear interest at a rate of 10% per annum from the date of this
resolution until December 31, 2025. Any assessment amounts not prepaid shall be spread
against the property with one principal payment due plus applicable interest on the entire
amount outstanding.
3. The owner of any property so assessed may, at any time prior to the certification of the
assessment to the County Auditor, pay the whole of the assessment on such property, with
interest accrued to the date of payment, to the Town Clerk, except that no interest shall be
charged if the entire assessment is paid within thirty (30) days from the adoption of this
Resolution; and he may, at any time thereafter, pay to the Town Clerk the entire amount of
the assessment remaining unpaid, with interest accrued to December 31 of the year in which
such payment is made. Such payment must be made before November 15 or interest will be
charged through December 31 of the next succeeding year.
Agenda Page 33
City of Albertville, MN
Resolution No. 2024-32
Meeting of October 7, 2024
Page 2
4. The Clerk shall forthwith transmit a certified duplicate of this assessment roll to the County
Auditor to be extended on the property tax lists of the County, and such assessment shall be
collected and paid over in the same manner as other taxes.
Adopted by the City Council of the City of Albertville this 7th day of October, 2024.
________________________________
Jillian Hendrickson, Mayor
ATTEST:
______________________________
Kristine A. Luedke, City Clerk
Agenda Page 34
City Administrator’s Update
October 3, 2024
GENERAL ADMINISTRATION
O’Donnell Property: This past Monday the City closed on the property. The Fire Chief and
Building Official will do a final review prior to the City using the facility.
Loewen Property: The City Attorney is reviewing the seller’s revisions to the purchase
agreement, and I expect closing will take place by the end of the month.
Contract Fire Service: The City of Otsego is pursuing implementation of a fire department. It is
understood Otsego intends to have their department fully operational by January 1, 2027.
Albertville staff is receiving questions regarding Otsego’s plans and the transition out of the
current contract. I have this topic to the agenda for general discussion.
City Planning Services: Staff is meeting with consultant planners in preparation for Al’s
retirement at the end of the year. It is intended to have a new planning services contract in
place by November.
2024 General Election: Absentee voting for the November 5 General Election continues
through November 4. In-person voting is available during City Hall hours and on Saturday,
October 26, Saturday, November 2 and Sunday, November 3 from 9 am to 3 pm. In-person
direct balloting begins on October 21. Direct balloting allows the voter to place their ballot
directly into the tabulator instead of sealing it in a series of envelopes for later processing.
Special City Council Meeting: Council will meet on Tuesday, November 12 at 5:45 pm to
canvass the November 5, 2024, General Election results.
Parks Committee Vacancy: The Parks Committee still has a vacancy due to a resignation. The
vacancy has been posted on the City’s website and Facebook page.
Code/Zoning Enforcement: The City is working on several properties regarding zoning
ordinance and/or nuisance ordinance violations. Generally, the violations include outdoor
storage of vehicles, materials, and/or equipment, and typically include junk accumulation and
illegal structures.
ENGINEERING/PUBLIC WORKS
Linwood Park Sport Courts: We are working with Omann Bros on a schedule for milling and
overlaying the courts.
Hunters Pass Park: The sport court at Hunter Pass Park was replaced as part of the overly
project and surface painting was completed last week.
Agenda Page 35
City Administrator’s Update Page 2 of 2 October 3, 2024
Winter Park: The basketball court at Winter Park was painted last week.
I-94 Gap Project – Albertville to Monticello: We have received questions regarding noise walls
and if the process will include noise walls in Albertville. Unfortunately, noise walls in Albertville
are not part of the project. My understanding is the noise effects of the added lane do not meet
whatever threshold is required for noise mitigation. MnDOT’s noise analysis is available on the
project’s webpage.
Main Avenue Reconstruct: Staff is working on preliminary design and is working to coordinate
a project schedule with Xcel. Originally Xcel was planning on updating the Main Avenue power
lines to feeder lines, which is a complicated system to underground. Currently, Xcel is working
on an option to convert the existing overhead lines along Barthel Industrial Dr, 52nd Street, and
Marlow to a new overhead feeder system. Doing so will be a significant cost savings to the City
and greatly improve construction coordination.
Central Park Play Area: Staff is updating the park playground plans and will be developing plans
and specification for a 2025 project.
2024 Street Overlay: The project has taken longer than planned; however, the Contractor
anticipates all project areas being complete by mid-month.
WWTF Improvements: The project continues to progress well. Currently, the Contractor is
working to complete site grading, road construction, and electrical work.
Generator Improvements: The generator project remains ongoing. We are still waiting for the
control cabinet for Villas lift station. Once we have the cabinet, the Contractor will be able to
pour the pads for the cabinet and generator. The concrete pads for the generator and switch
gear at the fire hall were poured this past month. The generators for the fire hall and Villas Lift
Station are expected to arrive by the end of the year.
Lift Station Upgrades: Public Works is working on 4 lift station upgrades. Generally, upgrades
are related to control panels and electrical components. Eligible expenses can be paid with
ARPA funds otherwise are paid with enterprise capital reserves.
Agenda Page 36