2024-11-18 City Council Agenda Packet - Amended
City of Albertville Council Agenda
Monday, November 18, 2024
City Council Chambers
7 pm
PUBLIC COMMENTS -The City of Albertville welcomes and encourages public input on issues listed on the agenda or of general community
interest. Citizens wishing to address the Council regarding specific agenda items, other than public hearings, are invited to do so under Public Forum
and are asked to fill out a “Request to Speak Card”. Presentations are limited to five (5) minutes.
1. Call to Order
2. Pledge of Allegiance – Roll Call Pages
3. Recognitions – Presentations – Introductions
4. Public Forum – (time reserved 5 minutes)
5. Amendments to the Agenda
6. Consent Agenda
All items under the Consent Agenda are considered to be routine by the City staff and will be
enacted by one motion. In the event an item is pulled, it will be discussed in the order listed on the
Consent Agenda following the approval of the remaining Consent items. Items pulled will be
approved by a separate motion.
A. Approve the October 21, 2024, regular City Council Meeting minutes as presented. 3-6
B. Approve the November 12, 2024, special City Council Meeting minutes as presented. 7
C. Authorize the Monday, November 18, 2024, payment of claims as presented, except bills
specifically pulled which are passed by separate motion. The claims listing has been
provided to City Council as a separate document and is available for public view at City Hall
upon request.
8
D. Approve the Wright County Assessment Services Agreement for years 2026 through 2027. 9-14
7. Public Hearing
A. Public Hearing - AVA 3rd Addition Preliminary and Final Plat and Zoning Map
Amendment
15-22
• Mayor to open the public hearing
• Motion to close the public hearing
(Motion to adopt Resolution No. 2024-35 approving the preliminary and final plat entitled
AVA Third Addition and Ordinance No. 2024-07 a zoning map amendment changing the
zoning on parcel at 6748 Kadler Avenue NE from I-1 Limited Industrial district to I-2
General Industrial district.)
8. Wright County Sheriff’s Office – Updates, reports, etc.
9. Department Business
A. City Council
1. Committee Updates (STMA Arena, Planning, JPWB, Parks, Fire Board, FYCC, etc.)
B. Building – None
C. City Clerk – None
City of Albertville City Council Agenda
Monday, November 18, 2024 Page 2 of 2
D. Finance
1. Approve 2024 Certification of Uncollected Utility Bills and Invoices 23-28
(Motion to adopt Resolution No. 2024-36 certifying the 2024 Uncollected Utility Bills
and invoice to Wright County for Collection with Real Estate Taxes.)
2. Approve Driveway Improvement Assessments 29-31
(Motion to adopt Resolution No. 2024-37 adopting Driveway Improvement
Assessments.)
3. Approve Sanitary Sewer and Municipal Water Charges for SBP Labeaux LLC 32-36
(Motion to adopt Resolution No. 2024-38 adopting Assessment for Sanity Sewer and
Municipal Water Charges for SBP Labeaux LLC.)
4. 2025 Enterprise Budgets and Rate Information Discussion
5. Approve Recycling Fund Rates 37-38
(Motion to adopt Resolution No. 2024-39 setting the Recycling Fees for the January
2025 through May 2026 period.)
E. Fire – None
F. Planning and Zoning – None
G. Public Works/Engineering – None
H. Legal – None
I. Administration
1. Approve Planning Service Contract with Bolton & Menk 39-51
(Motion to adopt Resolution No. 2024-40 approve a professional services agreement
with Bolton & Menk for Planning Consultant Services.)
* 2. City/STMA School District Exchange
(Motion to approve transfer of a City Vehicle with an approximate value of $1,500 to
STMA School District in exchange for STMA School Staff proving terrazzo floor
restoration at City Hall.)
3. City Administrator’s Update 52-53
10. Announcements and/or Upcoming Meetings
November 25 Joint Powers Water Board, 6 pm
Parks Committee, 7 pm
November 28 City Offices closed in observance of Thanksgiving
December 2 Truth-in-Taxation Hearing, 6:15 pm
December 2 City Council, 7 pm
December 9 STMA Arena Board, 6 pm
December 10 Planning Commission, 7 pm
December 16 City Council, 7 pm
11. Adjournment
*Item added at the City Council Meeting
ALBERTVILLE CITY COUNCIL
DRAFT REGULAR MEETING MINUTES October 21, 2024 – 7 pm
Council Chambers
Albertville City Hall
1. Call to Order
Mayor Hendrickson called the meeting to order at 7 pm.
2. Pledge of Allegiance – Roll Call
Present: Mayor Hendrickson, Councilmembers Cocking, Hayden, Olson, and Zagorski.
Staff Present: City Administrator Nafstad, City Planner Brixius, Fire Chief Bullen, City Attorney
Couri, Finance Director Lannes, and City Clerk Luedke.
3. Recognitions – Presentations – Introductions
Wright County Commissioner Holland provided information on Wright County’s tax levy for 2025
and details on the proposed cannabis ordinance that Wright County has been preparing. She
answered questions from the Council.
4. Public Forum
Mr. Alex Purinton, 11262 Linden Way NE, Albertville, said he lives in the Towne Lakes
development and would like to address the Council regarding the one-sided parking signs. He
reported the newer section of the development does not have the no parking signs on one side of the
street, so he requested the City to consider adding the no parking signs on one side of the street due
to how narrow the streets are when cars are parked on both sides of the street. He presented a draft
solution of adding them to the newer development area.
City Administrator Nafstad reported the no parking signs were part of an outstanding punch list for
the development. He added the City has been working with the developer on the signage
requirement and said before the letter of credit was released the signage would be completed.
The Council thanked Mr. Purinton for attending the meeting and providing a possible solution to the
issue.
5. Amendments to the Agenda
City Administrator Nafstad proposed moving the Fire Protection agreement discussion to follow the
Consent agenda due to the number of people in attendance interested in the item.
City Attorney Couri reported item number 7 was no longer a public hearing because the hearing
was held at the October 7 Council meeting, but the decision was delayed to the October 21 Council
meeting to give the property owner additional time to address the Council.
MOTION made by Councilmember Cocking, seconded by Councilmember Zagorski to approve
the October 21, 2024, agenda as amended. Ayes: Cocking, Hayden, Hendrickson, Olson and
Zagorski. Nays: None. The motion carried.
Agenda Page 3
City Council Meeting Draft Minutes Page 2
Regular Meeting of October 21, 2024
6. Consent Agenda
All items under the Consent Agenda are considered to be routine by the City staff and will be
enacted by one motion. In the event an item is pulled, it will be discussed in the order listed on the
Consent Agenda following the approval of the remaining Consent items. Items pulled will be
approved by a separate motion.
A. Approve the October 7, 2024, regular City Council Meeting minutes as presented.
B. Authorize the Monday, October 21, 2024, payment of claims as presented, except bills
specifically pulled which are passed by separate motion. The claims listing has been
provided to City Council as a separate document and is available for public view at City
Hall upon request.
C. Reduce Letter of Credit No. SB51208, held as security for Medart, Inc., to no less than
$68,628, conditioned on any outstanding balances owed to the City being paid in full.
D. 3rd Quarter Budget to Actual Report. Approve Payment Application No. 18 to Gridor
Construction in the amount of $142,920 for the Wastewater System Improvements.
MOTION made by Councilmember Cocking, seconded by Councilmember Zagorski to approve
the October 21, 2024, consent agenda as submitted. Ayes: Cocking, Hayden, Hendrickson, Olson
and Zagorski. Nays: None. The motion carried.
7. Public Hearing
A. Special Assessment of Cleanup costs to Maeyaert Property – Tabled from the
October 7, 2024, Council Meeting
Mr. Steven Maeyaert, St. Michael, said he appreciated the item being tabled at the last meeting so
that he could get a better handle on the issue. He reported that the family has a solution going
forward. Mr. Maeyaert said they had signed a purchase agreement for 5 acres outside of the City of
Albertville for his brother to move his business to. He said his brother felt trailer that was removed
at the last cleanup had valuable items inside of it which his brother would like to have back.
There was Council discussion regarding the court order for the cleanup of the property and the
continuous nuisance issues that the property has had over the past many years.
City Attorney Couri provided additional information on the court order and reported the contractor
had already disposed of the items after holding them for 30 days per the court order. He added that
this was the 4th time the City has had to come back and clean up the property and said the City had
provided notice prior to each cleanup.
City Administrator Nafstad provided additional information on the property cleanup and added the
assessment was for services already provided.
MOTION made by Councilmember Cocking, seconded by Councilmember Olson to adopt
Resolution No. 2024-32 adopting Special Assessments Roll related to the removal of Nuisances
and Zoning Violation. Ayes: Cocking, Hayden, Hendrickson, Olson and Zagorski. Nays: None. The
motion carried.
8. Wright County Sheriff’s Office – Updates, reports, etc.
The Wright County Deputy Cassidy provided an update on events happening within the City which
included recent car break ins and Halloween safety tip. He answered questions from Council.
Agenda Page 4
City Council Meeting Draft Minutes Page 3
Regular Meeting of October 21, 2024
9. Department Business
A. City Council
1. Committee Updates (STMA Ice Arena, Planning, JPWB, Parks, Fire Board,
FYCC, etc.)
Councilmember Cocking provided an update from the STMA Arena Board meeting which included
further discussion regarding if the Arena should be closed on certain Holidays because the School
District was closed on those day. He answered questions from the other Councilmembers.
B. Building – None
C. City Clerk – None
D. Finance – None
E. Fire – None
F. Planning and Zoning
1. Amendment to Chapter 1000, Section 1000.22 Temporary Seasonal Sales
City Planner Brixius presented the staff report which included background information on the
proposed amendment and reported the change was mainly a cleanup of the current City Code.
MOTION made by Councilmember Zagorski, seconded by Councilmember Hayden to adopt
Ordinance No. 2024-05 approving amendments to Chapter 1000, Section 1000.22 Temporary
Sales. Ayes: Cocking, Hayden, Hendrickson, Olson and Zagorski. Nays: None. The motion carried.
2. Amendment to Chapter 1000, Section 1000.04 Accessory Building, Uses and
Equipment
City Planner Brixius presented the staff report which included background information on the
proposed amendment and reported the proposed changes were to clarify for property owners which
accessary building were allowed.
MOTION made by Councilmember Hayden, seconded by Councilmember Zagorski to adopt
Ordinance No. 2024-06 approving amendments to Chapter 1000, Section 1000.4 Accessory
Buildings, Uses, and Equipment and approve summary Ordinance for publication. Ayes: Cocking,
Hayden, Hendrickson, Olson and Zagorski. Nays: None. The motion carried.
G. Public Works/Engineering – None
H. Legal – None
I. Administration
1. Fire Protection Agreement with the City of Otsego
City Administrator Nafstad presented the draft agreement which included background information
on the Fire Protection agreement and said after the last meeting, Council directed Staff to prepare a
letter and send it to the City of Otsego specifically to address future mutual aid which Staff had
done. He added following the last meeting, Staff met to review the current Fire Contract and
recommend edits knowing that the City of Otsego plans to have a standalone Fire Department
Agenda Page 5
City Council Meeting Draft Minutes Page 4
Regular Meeting of October 21, 2024
beginning January 1, 2027. Administrator Nafstad reviewed the proposed amendments to the
current agreement and said included in the changes Staff was proposing the contract to be a year to
year agreement rather than auto renewing with an option to enter into a new agreement at the end if
both Cities agreed. Nafstad relayed that the current agreement requires a minimum of 1 year notice
prior to December 31 of the contracted year.
City Attorney Couri provided additional information on the proposed edits and added going to a
year to year agreement would give the two Cities flexible to resolve any issues since at this time the
Albertville does not know Otsego’s plans for their Fire Department. He answered questions from
Council.
Fire Chief Bullen answered questions from Council regarding the proposed change to the agreement
incorporating, per State Statute, the City’s ability to collect the Fire State Aid and Supplemental Aid
as the primary responder in the area. He said the City would continue to collect the aid for one-year
after the agreement was terminated. He also provided additional information on what mutual aid
means, as well as, other shared service options. The Chief noted under the proposed agreement, next
year the Fire Department will need to draft two budgets, one with the City of Otsego included and
one without.
There was Council discussion regarding the proposed Fire Protection agreement amendments, the
proposed terms of the agreement, and the need to keep communication open between the two Cities.
There was a recommendation to change the wording on item 9 from “If” to “Should” and taking out
the word “do”.
MOTION made by Councilmember Cocking, seconded by Councilmember Hayden approve the
revised agreement entitled “Fire Protection Agreement with the City of Otsego” an amended. Ayes:
Cocking, Hayden, Hendrickson, Olson and Zagorski. Nays: None. The motion carried.
2. City Administrator’s Update
City Administrator Nafstad presented the City Administrator’s Update.
Announcements and/or Upcoming Meetings
October 28 Joint Powers Water Board, 6 pm
Parks Committee, 7 pm
November 4 City Council, 7 pm
November 5 General Election Day, 7 am to 8 pm
November 11 City Offices closed in observance of Veterans Day
November 12 Special City Council Meeting to Canvass Election Results, 5:45 pm
November 12 STMA Arena Board, 6 pm
November 12 Planning Commission, 7 pm
10. Adjournment
MOTION made by Councilmember Cocking, second by Councilmember Hayden to adjourn the
meeting at 8:11 pm. Ayes: Cocking, Hayden, Hendrickson, Olson and Zagorski. Nays: None. The
motion carried.
Respectfully submitted,
_____________________________
Kristine A. Luedke, City Clerk
Agenda Page 6
ALBERTVILLE CANVASSING BOARD
DRAFT MINUTES November 12, 2024 – 5:45 pm
Council Chambers
Albertville City Hall
1. Call to Order
Mayor Hendrickson called the meeting to order at 6:45 pm
Present: Mayor Hendrickson, Councilmember Hayden, Olson, and Zagorski
Absent: Councilmember Cocking
Staff Present: City Clerk Luedke
2. Canvass Election Results
City Clerk Luedke presented the election results for the November 5, 2024, General Election.
MOTION made by Councilmember Zagorski, seconded by Councilmember Olson to adopt
Resolution No. 2024-34 certifying the results of the November 5, 2024, General Election as listed
below:
Mayor Jillian Hendrickson 2391 Votes 2-yr term expiring December 31, 2026
Councilmember Aaron Cocking 2202 Votes 4-yr term expiring December 31, 2028
Councilmember John Hayden 2315 Votes 4-yr term expiring December 31, 2028
Ayes: Hayden, Hendrickson, Olson, and Zagorski. Nays: None. Absent: Cocking. The motion
carried.
3. Adjournment
MOTION made by Councilmember Hayden, second by Councilmember Olson to adjourn the
meeting at 5:53 pm. Ayes: Hayden, Hendrickson, Olson, Zagorski. Nays: None. Absent: Cocking.
The motion carried.
Respectfully submitted,
______________________________
Kristine A. Luedke, City Clerk
Agenda Page 7
Mayor and Council Request for Action
November 18, 2024
SUBJECT: CONSENT – FINANCE – PAYMENT OF BILLS
RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the
following:
MOTION TO: Authorize the Monday, November 18, 2024, payment of the claims as presented
except the bills specifically pulled, which are passed by separate motion. The claims listing has
been provided to Council as a separate document. The claims listing is available for public
viewing at City Hall upon request.
BACKGROUND: The City processes claims on a semi-monthly basis. The bills are approved
through their respective departments and administration and passed onto the City Council for
approval.
KEY ISSUES:
• Account codes starting with 810 are STMA Arena Expenses/Vendors (bolded) and
key issues will be presented in the claims listing document.
POLICY/PRACTICES CONSIDERATIONS: It is the City’s policy to review and approve
payables on a semi-monthly basis.
FINANCIAL CONSIDERATIONS: City staff have reviewed and recommends approval of
payments presented.
LEGAL CONSIDERATIONS: The Mayor and Council have the authority to approve all bills
pursuant to Minnesota State Law, which requires all bills to be paid in a timely manner,
generally within 30 days unless one party determines to dispute the billing.
Responsible Person: Tina Lannes, Finance Director
Submitted through: Adam Nafstad, City Administrator-PWD
Attachment:
• List of Claims (under separate cover)
Agenda Page 8
Mayor and Council Request for Action
November 18, 2024
SUBJECT: CONSENT – ADMINISTRATION – WRIGHT COUNTY ASSESSMENT
SERVICES AGREEMENT FOR 2026 THROUGH 2027
RECOMMENDATION: It is respectfully requested that the Mayor and City Council consider
the following motion:
MOTION TO: Approve the Wright County Assessment Services Agreement for 2026 through
2027.
BACKGROUND: The Wright County Assessor’s Office has been providing Albertville with
assessment services dating back to the early 1990’s. Wright County provides experienced and
licensed assessors and has provided consistency in the valuation of properties.
A comparison of the current rates and the proposed new rates are below:
Parcel Type 2024-2025 Costs 2026-2027 Costs
Existing Parcel Assessment $15.00/parcel – 2024
$15.00/parcel – 2025
$15.00/parcel – 2026
$15.00/parcel – 2027
New Construction/Addition –
Residential/Commercial/Industrial/
Apartment/Exempt under $499,999
$60.00/parcel $60.00/parcel
New Construction/Addition –
Residential/Commercial/Industrial/Apartment
/Exempt over $500,000
$160.00/parcel $160.00/parcel
The agreement will begin July 1, 2025 and will end June 30, 2027.
KEY ISSUES:
• Wright County Assessor’s Office has experienced and licensed assessors who specialize
in both residential and commercial properties.
• The County Assessor is able to provide consistent assessment values across multiple
jurisdictions.
• The 2026-2027 cost will remain the same as the cost of year 2025.
POLICY CONSIDERATIONS: It is the City’s policy to evaluate and consider contracts on a
case by case basis, seeking the best value for the City.
FINANCIAL CONSIDERATIONS: The City budgets annually for these assessment services.
Submitted through: Adam Nafstad, City Administrator-PWD
Attachment:
• Wright County 2026-2027 Assessment Services Agreement
Agenda Page 9
Agenda Page 10
Agenda Page 11
Agenda Page 12
Agenda Page 13
Agenda Page 14
Mayor and Council Request for Action
November 18, 2024
SUBJECT: PUBLIC HEARING – AVA 3RD ADDITION PRELIMINARY AND FINAL
PLAT AND ZONING MAP AMENDMENT
RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the
following:
MOTION TO: Adopt Resolution No. 2024-35 approving the preliminary and final plat entitled
AVA Third Addition and Ordinance No. 2024-07 a zoning map amendment changing the zoning
on parcel at 6748 Kadler Avenue NE from I-1 Limited Industrial district to I-2 General Industrial
district.
BACKGROUND: On February 16, 2021, the Albertville City Council approved the final plat
entitled AVA Addition to allow for the construction of Advanced Volumetric Alliance’s (AVA)
137,000+ square foot manufacturing plant upon an approximate 33-acre site located in the
extreme northwest corner of Albertville.
The AVA Addition isolated a 1.23-acre lot (6748 Kadler Avenue NE) along the south end of
Kadler Avenue. At this time, AVA has purchased the lot and wishes it to combine it with the
balance of the AVA property. To facilitate the lot combination the following applications have
been requested.
1. Preliminary and final plat. To combine a platted property with metes and bounds property
the subdivision must be processed as a preliminary and final plat.
2. Zoning Map Amendment: AVA is requesting to change the zoning on the newly acquired
property from I-1 Limited Industrial District to I-2 General Industrial District to match
the zoning of the larger AVA property.
3. Easement vacation. With the creation of the AVA Addition, the plat established property
line drainage and utility easements. At this time, the applicant has not requested the
easement vacation and will evaluate the need and time of the future vacation.
KEY ISSUES:
• The AVA Addition subdivision was approved in 2021 along with a zoning map
amendment zoning the plat I-2 General to allow for the development of the AVA
industrial building.
• The adjoining property 6748 Kadler Avenue NE is zoned I-1 Limited Industrial district.
The lot contains a single-family home, a detached accessory building and a billboard.
The site is non-conforming in use and in lot size. As a condition of the plat approval,
Staff recommends that existing house and accessory building will not be occupied, and
the existing house and accessory building be removed from the site by June 30, 2025.
• The preliminary and final plat and rezoning will eventually bring the combined site into
full compliance with the City’s zoning code.
• The change in zoning is consistent with the Albertville long range land use plan.
Agenda Page 15
Mayor and Council Request for Action – November 18, 2024
Planning – AVA 3rd Addition Preliminary and Final Plat Page 2 of 2
• Kadler Avenue is an unimproved gravel boundary line road. This street is shared with
Otsego and may need to be improved to an urban street standard in the future. Kadler
may remain unimproved and continued to be used by AVA with the following
conditions.
1. AVA shall be responsible for maintenance of gravel Kadler Avenue to city
standards.
2. When Kadler Avenue is improved to an urban street standard, AVA shall be
responsible for their share of the street improvement costs.
POLICY/PRACTICES CONSIDERATIONS: Approval of the preliminary and final plat and
changing the zoning from I-1 to I-1 will correct a legal non-conforming condition. The plat and
zoning change are consistent with the City’s long range land use plan.
FINANCIAL CONSIDERATIONS: The plat and zoning change will further promote
industrial development, creation of local job opportunities and expanding the City’s industrial
tax base.
LEGAL CONSIDERATIONS: The plat and zoning change allow for the correction of a legal
non-conforming condition.
Responsible Person: Alan Brixius, City planning
Submitted Through: Adam Nafstad, City Administrator-PWD
Attachments:
• Preliminary and Final Plat Exhibits
• Resolution No. 2024-35
• Ordinance No. 2024-07
Agenda Page 16
EXHIBIT A-1Agenda Page 17
Exhibit A-2Agenda Page 18
Exhibit B-1Agenda Page 19
Exhibit B-2Agenda Page 20
CITY OF ALBERTVILLE
COUNTY OF WRIGHT
STATE OF MINNESOTA
RESOLUTION NO. 2024-35
A RESOLUTION APPROVING A REQUEST FOR A PRELIMINARY AND FINAL
PLAT ENTITLED AVA 3RD ADDITION WITHIN THE CITY OF ALBERTVILLE
WHEREAS, Darkenwald Holdings has submitted application dated October 28, 2024,
for a preliminary and final plat entitled AVA 3rd Addition; and
WHEREAS, City Staff has reviewed submitted plans and prepared a request for Council
action of November 5, 2024; and
WHEREAS, the Albertville City Council met on November 18, 2024, to hold a public
hearing and consider the Advanced Volumetric Alliance plat and zoning map amendment
applications; and
WHEREAS, upon considering the application materials, the November 5, 2024, request
for Council action with City Staff recommendations, the City Council agrees with the findings
and recommendation of City Staff.
NOW, THEREFORE BE IT RESOLVED, that the City Council of Albertville,
Minnesota, hereby approves the AVA 3rd Addition preliminary and final plat, with the following
conditions.
Preliminary and Final Plat: The AVA ADDITION Final Plat dated January 11, 2021, is
approved with the following conditions.
1. The existing house and accessory building will not be occupied.
2. The existing house and accessory building be removed from the site by June 30, 2025.
3. Kadler may remain unimproved and continued to be used by AVA with the following
conditions.
a. AVA shall be responsible for maintenance of gravel Kadler Avenue to city standards.
b. When Kadler Avenue is improved to an urban street standard, AVA shall be
responsible for their share of the street improvement costs.
Adopted by the City Council of the City of Albertville this 18th day of November 2024.
_____________________________
Jillian Hendrickson, Mayor
ATTEST:
_______________________
Kristine A. Luedke, City Clerk
Agenda Page 21
CITY OF ALBERTVILLE
COUNTY OF WRIGHT
STATE OF MINNESOTA
ORDINANCE NO. 2024-07
AN ORDINANCE AMENDING THE OFFICIAL ZONING
MAP FOR PROPERTY LOCATED AT 6748 KADLER AVENUE NE IN
THE CITY OF ALBERTVILLE
The City Council of the City Of Albertville, Minnesota hereby ordains:
Section 1. The Albertville Zoning Map shall be amended changing the zoning on the
property legally describe as follows from I-1 Limited Industrial District to I-2 General Industrial
District:
Legal Description:
Address: 6748 Kadler Avenue NE. Albertville.
PID: 101-500-352-200
Section 2. This Amendment shall be in full force and effective immediately following its
Passage, Publication and the Recording of the Final Plat.
Adopted by the City Council of the City of Albertville this 18th day of November 2024.
___________________________
Jillian Hendrickson, Mayor
ATTEST:
___________________________
Kristine A. Luedke, City Clerk
Agenda Page 22
Mayor and Council Request for Action
November 18, 2024
SUBJECT: FINANCE – 2024 CERTIFICATION OF UNCOLLECTED UTILITY BILLS
AND INVOICES
RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the
following:
MOTION TO: Adopt Resolution No. 2024-36 certifying the 2024 Uncollected Utility Bills and
Invoices to Wright County for Collection with Real Estate Taxes.
BACKGROUND: Annually the City sends notification to those residents, developers, or
business owners who have outstanding utility bills or invoices. The notice informs customers that
outstanding debt not been paid by November 18, 2024, will be certified to their property and
collected with property taxes.
POLICY CONSIDERATIONS: It is the City’s policy to review and authorize staff to certify
uncollected utility bills and outstanding invoices to Wright County for collection with real estate
taxes.
FINANCIAL CONSIDERATIONS: City staff has reviewed and recommends approval of
Certification List, which would be updated as payments are received between now and
November 26, 2024. Certifying the outstanding debt to the property taxes ensures collection.
LEGAL CONSIDERATIONS: The Mayor and Council have the authority to certify unpaid
claims to property taxes pursuant to Minnesota State Law, which requires that utility bills and
invoices are paid in a timely manner, generally within 60 days unless one party determines to
dispute the billing.
Responsible Person: Tina Lannes, Finance Director
Submitted through: Adam Nafstad, City Administrator-PWD
Attachments:
• Resolution No. 2024-36
Agenda Page 23
CITY OF ALBERTVILLE
COUNTY OF WRIGHT
STATE OF MINNESOTA
RESOLUTION NO. 2024-36
A RESOLUTION CERTIFYING UNCOLLECTED
UTILITY BILLS AND INVOICES TO WRIGHT COUNTY FOR
COLLECTION WITH REAL ESTATE TAXES
WHEREAS, the City Council is desirous of collecting all charges for the use of the
wastewater treatment facility, the storm water system, water department, and charges for services
invoiced; and
WHEREAS, the City Council has determined that some sewer, storm water, water
accounts and charges invoiced remain uncollected and delinquent as shown on attached Exhibit A.
NOW, THERFORE, BE IT RESOLVED the City Council of Albertville, Wright
County, Minnesota, hereby directs the Finance Director to certify all uncollected invoices, sewer,
storm water, recycling and water accounts that have not been paid to the City on Monday,
November 18, 2024, to the Wright County Auditor for collection with real estate taxes.
BE IT FURTHER RESOLVED, the City Council hereby orders that delinquent
accounts certified to the tax rolls will be assessed a ten percent (10%) interest charge by the City
upon certification and the total assessment will be collectible along with the 2025 taxes.
Adopted by the City Council of the City of Albertville this 18th day of November 2024.
Jillian Hendrickson, Mayor
ATTEST:
Kristine A. Luedke, City Clerk
Agenda Page 24
City of Albertville
Resolution No. 2024-36
Meeting of November 18, 2024
Page 2
Exhibit A
2024 LIST OF UNCOLLECTED
UTILITY BILLS
PID Property Balance Type Years Interest
101022003010 11646 54TH STREET NE $69.38 Water Bill 1 10%
101124001010 12205 60TH STREET NE $159.91 Water Bill 1 10%
101038002010 5940 LABEAUX AVENUE NE $568.74 Water Bill 1 10%
101070001070 10254 53RD STREET NE $221.77 Water Bill 1 10%
101071002010 5295 KAHL AVENUE NE $266.97 Water Bill 1 10%
101081004010 10435 KALI AVENUE NE $237.26 Water Bill 1 10%
101071006060 10537 51ST STREET NE $217.72 Water Bill 1 10%
101071003110 10293 52ND STREET NE $299.07 Water Bill 1 10%
101071006120 10589 50TH COURT NE $261.00 Water Bill 1 10%
101071005050 10634 51ST STREET NE $346.34 Water Bill 1 10%
101096003040 10625 48TH STREET NE $457.44 Water Bill 1 10%
101096006140 4916 KAMA LANE NE $284.45 Water Bill 1 10%
101096006150 4924 KAMA LANE NE $469.92 Water Bill 1 10%
101096007080 4985 KAMA LANE NE $213.13 Water Bill 1 10%
101029003180 5956 KALLAND CIRCLE NE $114.29 Water Bill 1 10%
101029004140 6102 KALLAND DRIVE NE $174.47 Water Bill 1 10%
101040006010 6171 KAHLER DRIVE NE $243.24 Water Bill 1 10%
101040001060 10582 62ND STREET NE $184.50 Water Bill 1 10%
101036002050 10635 62ND STREET NE $171.49 Water Bill 1 10%
101042002100 6278 KAHLER DRIVE NE $239.63 Water Bill 1 10%
101097005040 6223 KAITLIN AVENUE NE $776.92 Water Bill 1 10%
101097001010 10382 62ND STREET NE $474.50 Water Bill 1 10%
101097006050 6113 KARMEN AVENUE NE $191.46 Water Bill 1 10%
101048001050 10398 61ST STREET NE $207.27 Water Bill 1 10%
101058002060 10144 KARSTON AVENUE NE $123.98 Water Bill 1 10%
101069002580 6389 64TH LANE NE $177.12 Water Bill 1 10%
101087001070 10466 64TH LANE NE $393.75 Water Bill 1 10%
101087001370 10533 64TH LANE NE $189.40 Water Bill 1 10%
101069002210 6388 64TH WAY NE $235.48 Water Bill 1 10%
101069002280 10567 64TH WAY NE $227.42 Water Bill 1 10%
101069002320 10543 64TH WAY NE $944.84 Water Bill 1 10%
101069002370 10513 64TH WAY NE $142.88 Water Bill 1 10%
Agenda Page 25
City of Albertville
Resolution No. 2024-36
Meeting of November 18, 2024
Page 3
Exhibit A
2024 LIST OF UNCOLLECTED
UTILITY BILLS
PID Property Balance Type Years Interest
101069002460 10443 64TH WAY NE $178.83 Water Bill 1 10%
101073002020 6246 KARSTON DRIVE NE $188.77 Water Bill 1 10%
101073001100 6229 KARSTON DRIVE NE $134.01 Water Bill 1 10%
101073001050 6209 KARSTON DRIVE NE $631.67 Water Bill 1 10%
101073002100 6206 KARSTON DRIVE NE $760.99 Water Bill 1 10%
101062004030 10396 KARSTON AVENUE NE $155.78 Water Bill 1 10%
101054002030 10582 KARSTON AVENUE NE $575.42 Water Bill 1 10%
101051001020 5613 KAHLER DRIVE NE $224.97 Water Bill 1 10%
101055002090 10699 KARSTON AVENUE NE $327.82 Water Bill 1 10%
101045008200 10700 57TH STREET NE $233.75 Water Bill 1 10%
101050001080 5930 KALLAND AVENUE NE $189.85 Water Bill 1 10%
101050002020 5987 KALLAND AVENUE NE $321.37 Water Bill 1 10%
101103002240 5227 KALI COURT NE $207.23 Water Bill 1 10%
101103002260 5235 KALI COURT NE $276.17 Water Bill 1 10%
101152001430 11441 51ST CIRCLE NE $170.38 Water Bill 1 10%
101066001040 5664 LACHMAN AVENUE NE $216.66 Water Bill 1 10%
101022007080 11810 LARABEE CIRCLE NE $233.26 Water Bill 1 10%
101026001020 5265 LANNON AVENUE NE $114.43 Water Bill 1 10%
101022003081 11806 54TH STREET NE $116.27 Water Bill 1 10%
101022005021 11651 54TH STREET NE $236.16 Water Bill 1 10%
101022003010 11646 54TH STREET NE $217.10 Water Bill 1 10%
101022004060 5438 54TH CIRCLE NE $308.86 Water Bill 1 10%
101015002040 5563 MAIN AVENUE NE $355.43 Water Bill 1 10%
101500011305 5692 MAIN AVENUE NE $426.69 Water Bill 1 10%
101013001080 11564 57TH STREET NE $1,119.28 Water Bill 1 10%
101500011202 5836 LARGE AVENUE NE $294.67 Water Bill 1 10%
101500011404 5720 BARTHEL INDUSTRIAL DRIVE NE $337.37 Water Bill 1 10%
101093005050 6799 LILAC GREEN NE $511.22 Water Bill 1 10%
101-093-006040 6756 LAKEVIEW CIRCLE NE $489.78 Water Bill 1 10%
101093001010 11389 WEST LAKETOWNE DRIVE NE $234.31 Water Bill 1 10%
101101001130 6583 LINWOOD DRIVE NE $241.88 Water Bill 1 10%
101101002020 6644 LINWOOD DRIVE NE $231.40 Water Bill 1 10%
Agenda Page 26
City of Albertville
Resolution No. 2024-36
Meeting of November 18, 2024
Page 4
Exhibit A
2024 LIST OF UNCOLLECTED
UTILITY BILLS
PID Property Balance Type Years Interest
101102005130 6775 LAKEWOOD DRIVE NE $505.38 Water Bill 1 10%
101102005060 11241 68TH STREET NE $467.76 Water Bill 1 10%
101102004030 11199 69TH STREET NE $242.14 Water Bill 1 10%
101102001010 11222 69TH STREET NE $128.73 Water Bill 1 10%
101102004060 11235 69TH STREET NE $328.33 Water Bill 1 10%
101102004120 6859 LAKEWOOD DRIVE NE $189.69 Water Bill 1 10%
101102003030 6883 LAKEWOOD DRIVE NE $176.32 Water Bill 1 10%
101113001010 6999 LINWOOD DRIVE NE $321.84 Water Bill 1 10%
101110002110 6989 LYDIA CIRCLE NE $286.23 Water Bill 1 10%
101099001020 6589 LAKETOWNE PLACE NE $409.46 Water Bill 1 10%
101079002150 5453 KALLAND AVENUE NE $799.81 Water Bill 1 10%
101079001080 5479 KALI AVENUE NE $227.94 Water Bill 1 10%
101079002070 5414 KALI AVENUE NE $183.01 Water Bill 1 10%
101051005020 10847 KANTAR COURT NE $229.57 Water Bill 1 10%
101051005010 10831 KANTAR COURT NE $224.16 Water Bill 1 10%
101061002060 5588 KALLAND AVENUE NE $163.46 Water Bill 1 10%
101153001010 5401 KINGSTON LANE NE # 3 $189.42 Water Bill 1 10%
Agenda Page 27
City of Albertville
Resolution No. 2024-36
Meeting of November 18, 2024
Page 5
Exhibit A
2024 LIST OF UNCOLLECTED
INVOICES
PID Name Property Address Amount Years Interest
101-500-011212 DGA Corporate DBA: El Bamba 5986 Main Ave NE $1,008.35 1 10%
101-084-001080 Regan Englund 10493 Jason Lane NE $772.66 1 10%
101-062-006010 Regan Englund 10441 Karston Ave NE $772.66 1 10%
101-146-005050 HS Ventures LLC 11501 Lakewood Ct NE $268.44 1 10%
101-092-002010 TC Assets LLC Empty Lot by Coborns $268.44 1 10%
Agenda Page 28
Mayor and Council Request for Action
November 18, 2024
SUBJECT: FINANCE – DRIVEWAY IMPROVEMENT ASSESSMENTS
RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the
following:
MOTION TO: Adopt Resolution No. 2024-37 adopting Driveway Improvement Assessments.
BACKGROUND: The City of Albertville created a program for property owners within the
City to finance replacement or improvement of the property owner’s driveway under the
property owners expense using the special funds set aside and assess the repayment of the loan
from the City to the property address.
The terms of the special assessment option offered to the homeowners was that the special
assessment will be payable over five (5) years with a 5% interest rate. The first installment will
be payable with the 2025 taxes payable.
KEY ISSUES:
• The City has the statutory right to special assess improvements
FINANCIAL CONSIDERATIONS: City staff has reviewed and recommends approval of the
certification list.
Responsible Person: Tina Lannes, Finance Director
Submitted Through: Adam Nafstad, City Administrator-PWD
Attachments:
• Resolution No. 2024-37
Agenda Page 29
CITY OF ALBERTVILLE
COUNTY OF WRIGHT
STATE OF MINNESOTA
RESOLUTION NO. 2024-37
A RESOLUTION APPROVING DRIVEWAY
IMPROVEMENTS SPECIAL ASSESSMENT
WHEREAS, the City’s pursuant to its economic development authority has created a
program for property owners with the City to apply to the City for financing to replace and/or
improve the property owner’s driveway at property owner’s expense; and
WHEREAS, the City allowed an option to assess the cost of driveway improvements.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Albertville,
Wright County, Minnesota:
1. The Special Assessments levied upon the properties identified on the Assessment Roll
attached to the November 12, 2024, Special Assessment Resolution shall be modified as
follows:
A. The interest rate on such outstanding special assessments shall be 5%, effective
January 1, 2025.
B. The assessment term shall be five (5) years.
Adopted by the City Council of the City of Albertville this 18th day of November, 2024.
________________________________
Jillian Hendrickson, Mayor
ATTEST:
____________________________
Kristine A. Luedke, City Clerk
Agenda Page 30
City of Albertville
Resolution No. 2024-37
Meeting of November 18, 2024
Page 2
Exhibit A
2024 LIST OF DRIVEWAY IMPROVEMENTS
PID Name Property Address Amount Years Interest
101-083-004040 Paul & Hillary Gonsior 6508 W Laketowne Drive $ 14,886.00 5 5%
101-016-003010 Tyren Schmidt 11420 54th Street NE $ 10,900.00 5 5%
101-083-007020 Aaron & Kristie Cocking 11614 Laketowne View NE $ 5,950.00 5 5%
Agenda Page 31
Mayor and Council Request for Action
November 18, 2024
SUBJECT: FINANCE – APPROVE SANITARY SEWER AND MUNICIPAL
WATER CHARGES WITH SBP LABEAUX LLC
RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the
following:
MOTION TO: Adopt Resolution No. 2024-38 adopting Assessment for Sanity Sewer and
Municipal Water Charges for SBP Labeaux LLC.
BACKGROUND: The City requires payment of sewer access changes (SAC) and water access
charge (WAC) at the time building permits are applied for. Mr. Kevin Anderson, owner of SBP
LaBeaux LLC has applied for a building permit for the property located at 6737 LaBeaux
Avenue NE in Albertville to connect the building to municipal sanitary sewer and remodel the
tenant space into a fitness facility. Mr. Anderson has requested that the City special assess the
SAC and WAC charge that are due as of a result of the building permit application. The terms of
the special assessment option offered to the property was that the special assessment will be
payable over five (5) years with a 6% interest rate. The first installment will be payable with the
2025 taxes payable, and the owner waives their right to appeal the special assessment.
KEY ISSUES:
•The City requires payment of SAC and WAC charges at the time a building permit is
applied for.
•Mr. Anderson, owner of SBP LaBeaux LLC, has applied for a building permit at 6737
LaBeaux Avenue NE to connect the building to municipal sanitary sewer to remodel the
space for a fitness center.
•Mr. Anderson has requested the City special assess the charges of $30,669.34 to his
property and has agreed to the terms within the attached Assessment Agreement.
POLICY/PRACTICES CONSIDERATIONS: The City has the statutory right to special
assess improvements.
FINANCIAL CONSIDERATIONS: City staff has reviewed and recommends approval of the
special assessment.
LEGAL CONSIDERATIONS: The City Council has the ability to enter into assessment
agreement on behalf of the City of Albertville.
Submitted Through: Adam Nafstad, City Administrator-PWD
Attachments:
•Resolution No. 2024-38
•Assessment Agreement for SAC and WAC Charges with SBP LaBeaux LLC
Agenda Page 32
CITY OF ALBERTVILLE
COUNTY OF WRIGHT
STATE OF MINNESOTA
RESOLUTION NO. 2024-38
RESOLUTION ADOPTING ASSESSMENT FOR SANITARY SEWER
AND MUNICIPAL WATER CHARGES FOR SBP LABEAUX LLC
WHEREAS, pursuant to proper notice duly given as required by law, the Albertville City
Council has met and heard and passed upon all objections to the proposed assessment of costs
related to the sewer and water access charges applicable to 101-094-001010, 6737 LaBeaux
Avenue NE.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF ALBERTVILLE, WRIGHT COUNTY, MINNESOTA:
1. Such proposed assessment, a copy of which is attached hereto and made a part hereof, is
hereby accepted and shall constitute the special assessment against the lands named therein,
and each tract of land therein included is hereby found to be benefited by the proposed
improvement in the amount of the assessment levied against it.
2. The assessment levied by this resolution shall be payable in equal annual principal
installments extending over a period of five years, the first of the installments to be payable
on or before the first Monday of January, 2025, and shall bear interest at a rate of 6% per
annum from the date of this resolution until December 31, 2029. To each subsequent
installment when due shall be added interest for one year on all unpaid installments.
3. The owner of any property so assessed may, at any time prior to the certification of the
assessment to the County Auditor, pay the whole of the assessment on such property, with
interest accrued to the date of payment, to the City Clerk, except that no interest shall be
charged if the entire assessment is paid within thirty (30) days from the adoption of this
Resolution; and they may, at any time thereafter, pay to the City Clerk the entire amount of
the assessment remaining unpaid, with interest accrued to December 31 of the year in which
such payment is made. Such payment must be made before November 15 or interest will be
charged through December 31 of the next succeeding year.
4. The Clerk shall forthwith transmit a certified duplicate of this assessment roll to the County
Auditor to be extended on the property tax lists of the County, and such assessment shall be
collected and paid over in the same manner as other taxes.
Adopted by the City Council of the City of Albertville this 18th day of November 2024.
Jillian Hendrickson, Mayor
ATTEST:
Kristine A. Luedke, City Clerk
Agenda Page 33
City of Albertville
Resolution No. 2024-38
Meeting of November 18, 2024
Page 2
ASSESSMENT ROLL
The assessments levied upon the properties described below shall be as follows:
PID No. Property Description Assessment Amount
101-094-001010 6737 LaBeaux Avenue NE $30,669.34
Agenda Page 34
ASSESSMENT AGREEMENT
SAC AND WAC CHARGES
BETWEEN
SBP LABEAUX LLC AND CITY OF ALBERTVILLE
WHEREAS, the City of Albertville ("City") requires payment of sewer access
charges ("SAC") and water access charges ("WAC") at the time building permits are
applied for; and
WHEREAS, Kevin Anderson, owner of SBP LaBeaux LLC ("Owner") has
applied for a building permit for the property at 6737 LaBeaux Avenue NE with Parcel ID
101094001010, located in the City of Albertville, County of Wright, Minnesota
("Property") to connect the building to municipal sanitary sewer and remodel tenant space
into a fitness facility; and
WHEREAS, Owner has requested that the City special assess the SAC and WAC
charges that are due as a result of the application for a building permit for the Property;
NOW, THEREFORE, the City and Owner agree as follows:
1. The applicable SAC and WAC fees for the building modifications are
$21,270.35 and $9,398.99, respectively.
2. The City shall special assess the SAC the WAC totaling $30,669.34 against the
Property over a 5-year period at an interest rate of 6%.
3. Owner shall promptly pay said special assessments as they come due with the
property taxes.
4. The City shall pay Joint Power’s Water its portion of the WAC charges, totaling
$6,660.00, when the building permit is issued.
5. Owner waives its right to a public hearing pursuant to Minn. Stat. §429.061 and
hereby directs the City Council to certify the special assessment to the County
Auditor.
6. Owner waives its right to appeal said special assessment to the District Court
pursuant to Minn. Stat.§ 429.081 or pursuant to any other legal authority or
legal theory and waives any procedural irregularities in the assessment process.
7. Owner shall pay the City's costs and expenses (including attorney' s fees) in the
event it violates this agreement.
Agenda Page 35
OWNER
By:_______________________________
Its:_______________________________
Dated:________________________
CITY OF ALBERTVILLE
By:______________________________
Jillian Hendrickson
Its: Mayor
By:_______________________________
Kris Luedke
Its: City Clerk
Dated:____________________________
Agenda Page 36
Mayor and Council Request for Action
November 18, 2024
SUBJECT: FINANCE – APPROVE RECYCLING FUND RATES
RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the
following:
MOTION TO: Adopt Resolution No. 2024-39 setting the Recycling Fees for the January 2025
through May 2026 period.
BACKGROUND: Council approved the new recycling contract with Republic Services in 2021
and set the monthly charge for the utility bill through May 2026. The City was receiving $10,000
in County grant monies for recycling. The County has discontinued this grant starting in 2025.
The City Council set the recycling charges back in March of 2021 for June 2021 through May
2026 with the understanding the City would receive $10,000 annually in grant funds. Due to the
loss of grant funds, staff is recommending increasing the rates for the rest of the contract by $.35
to cover the loss of $10,000.
PRACTICES/POLICY CONSIDERATIONS: The Mayor and Council review and set rates
for services.
FINANCIAL CONSIDERATIONS: The recycling rate will increase from $4.81 to $5.16
($.35) per month on the residential utility bill starting January 1, 2025 and additional increases
will occur June 2025 through May 2026 to $5.30.
LEGAL CONSIDERATIONS: The Mayor and Council have the authority to review and adjust
rates of for services and to utilize reserve funds to offset fees.
Responsible Person: Tina Lannes, Finance Director
Submitted Through: Adam Nafstad, City Administrator-PWD
Attachments:
•Resolution No. 2024-39
Agenda Page 37
CITY OF ALBERTVILLE
COUNTY OF WRIGHT
STATE OF MINNESOTA
RESOLUTION NO. 2024-39
A RESOLUTION SETTING THE RECYCLING FEES FOR JANUARY 2025
THROUGH MAY 2026 PERIOD
WHEREAS: the City of Albertville’s contract for recycling services will end in May
2026; and
WHEREAS: the City Council entered into a renewal contract for recycling services
with Republic Services for June 2021 through May 31, 2026; and
WHEREAS: the City Council has authorized the use of the recycling fund to buy down
increased recycling fees with the new contract; and
WHEREAS: the annual monthly rates for recycling services shall be set as follows:
January 2025 – May 2025 $5.16
June 2025 – May 2026 $5.30
NOW, THERFORE, BE IT RESOLVED the City Council of the City of Albertville
hereby sets the recycling fees as listed above.
Adopted by the City Council of the City of Albertville this 18th day of November 2024.
Jillian Hendrickson, Mayor
ATTEST:
Kristine A. Luedke, City Clerk
Agenda Page 38
Mayor and Council Request for Action
November 18, 2024
SUBJECT: ADMINISTRATION – APPROVE PLANNING SERVICE CONTRACT
WITH BOLTON & MENK
RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the
following:
MOTION TO: Adopt Resolution No. 2024-40 approve a professional services agreement with
Bolton & Menk for Planning Consultant Services.
BACKGROUND: On May 15, 2023, the City of Albertville Council approve a Planning
Consultant Service agreement with ABCities Consulting LLC through the end of December
2024. At the end of the agreement, Al Brixius the current City Planner plans to retire. City staff
has research many options for planning services going forward. The City currently uses Bolton
& Menk for engineering and GIS services.
The attached proposed contract outlines the services that Bolton & Menk will provide to the City
of Albertville. Bolton & Menk will work with the City of Albertville using a team approach, with
Jenni Faulkner serving as the lead planner and project manager and Dylan Edwards as the
primary planner with TJ Hofer as a backup.
Bolton & Menk does not charge for milage or incidentals. The 2024 Rates for the key personnel
are as follows:
Employee Hourly Rate
Jenni Faulker, Senior Planner, Project Manager $199 per hour
Dylan Edwardds, Planner I $125 per hour
TJ Hofer, Planner II $146 per hour
They propose a flat rate for regular meetings of $400 per person meeting which includes two
monthly staff meetings, monthly Planning Commission and/or City Council meetings. Meeting
beyond that will be invoiced at the hourly rate. The 2025 rates will be available in December.
The Personnel Committee met and discussed options for planning services. The Committee’s
recommendation was to contract with Bolton & Menk.
KEY ISSUES:
• The City of Albertville has been contracting with ABCities since 2022 with the contract
running through December 2024.
• Bolton & Menk has submitted a proposal to provide planning service to the City of
Albertville. The agreement may be terminated by either party with a 30 days’ written
notice.
Agenda Page 39
Mayor and Council Request for Action – November 18, 2024
Administration – Approve Planning Service Contract Page 2 of 2
POLICY/PRACTICES CONSIDERATIONS: The City enters into contracts for professional
services on an as-needed basis.
FINANCIAL CONSIDERATIONS: The City annually budgets for professional planning
services. The proposed agreement is competitive with other service companies.
LEGAL CONSIDERATIONS: The City Council has the ability to enter into professional
consulting contracts on behalf of the City of Albertville.
Submitted Through: Adam Nafstad, City Administrator-PWD
Attachments:
• Resolution No. 2024-40
• Proposed Agreement for Professional Planning Services
Agenda Page 40
CITY OF ALBERTVILLE
WRIGHT COUNTY
STATE OF MINNESOTA
RESOLUTION NO. 2024-40
RESOLUTION APPROVING A CONTRACT WITH BOLTON & MENK
FOR CITY PLANNING SERVICES
WHEREAS, the ABCities Consulting LLC currently provides planning consultant services
to the City of Albertville through the end of December 2024; and
WHEREAS, at the end of December 2024, Al Brixius of ABCities will be retiring therefore
the City of Albertville has reviewed other options for planning services; and
WHEREAS, Bolton & Menk has provided the City with an Agreement for Professional
services.
NOW THEREFORE BE IT RESOLVED that the City Council of City of Albertville,
Wright County, Minnesota does hereby order as follows:
1. That the contract for planning consultant services is awarded to Bolton & Menk.
2.That a contract between the City of Albertville and Bolton & Menk is approved, and the
Mayor and City Administrator are authorized and directed to sign the same.
Adopted by the City Council of the City of Albertville this 18th day of November 2024.
_______________________________
Jillian Hendrickson, Mayor
ATTEST:
_____________________________
Kristine A. Luedke, City Clerk
Agenda Page 41
AGREEMENT FOR
PROFESSIONAL SERVICES
This Agreement for Professional Services (this “Agreement”), made this day of
, 2024, by and between the City of Albertville, a Minnesota municipal
corporation with its principal office located at 5959 Main Ave NE, Albertville, Minnesota 55301 (the
“City”), and Bolton & Menk, Inc., a Minnesota corporation with its principal office located at 1960
Premier Drive, Mankato, MN 56001-5900 (“Contractor”).
I. SERVICES TO BE PROVIDED.
Contractor will provide municipal planning services to the City and serve as the City Planner. The
services will primarily consist
of:
1. Attend bi-weekly in-person Consultant Agenda meetings with the City;
2. Coordinate and attend all Planning Commission meetings. Attendance shall be in
person unless remote attendance is otherwise approved by the City;
3. Review land use applications as directed by the City Administrator including but not
limited to conditional use permits, variances, plats, PUDs, comprehensive plan amendments,
zoning map amendments and other subdivision applications;
4. Preparation of staff reports and presentations to the Planning Commission and City
Council with respect to all of the City’s land use applications as noted above and
collaboration with City Attorney or other city staff as warranted;
5. Preparation of public hearing notices for land use applications;
6. Preparation of development agreements; and
7. Respond to developer and resident inquiries related to planning and zoning;
8. Attend in person meetings with applicants and city staff as needed;
9. Provide support for Code Enforcement including preparation of letters, reports, and
inspections as needed.
10. Any other planning services that are requested by the City.
Said Services shall be provided as described in Contractor’s proposal attached as Exhibit A
(collectively, the “Services”). All Services provided by Contractor under this Agreement shall be
provided in a manner consistent with the level of care and skill ordinarily exercised by professional
consultants currently providing similar services.
Agenda Page 42
II. COST OF SERVICES.
A. Contractor shall perform the Services outlined in this Agreement and its proposal
at the rates set forth in Exhibit A. Contractor shall invoice the City on a monthly basis for the
Services performed by Contractor. The invoice must include the number of hours and a description
of the Services performed by Contractor. Payment to Contractor by the City shall be due within
30 days of the date of the invoice.
B. The attached Schedule of Fees shall apply for services provided through December
31, 2024. Hourly rates may be adjusted by CONSULTANT on an annual basis thereafter to reflect
reasonable changes to its operating costs. Adjusted rates will become effective January 1 each
subsequent year.
C. The City shall not be responsible for payment for any additional costs or work
performed by Contractor that are outside the scope of this Agreement that are not expressly pre-
approved by the City.
III. CITY’S REPONSIBLITIES.
A. Upon request, the City shall provide Contractor with all available relevant materials
pertaining to completion of the Services.
B. Coordinate and lead bi-weekly in-person Consultant Agenda meetings.
C. Provide the Contractor VPN remote access to City files and relevant software.
IV. TERM AND TERMINATION OF AGREEMENT.
The term of this Agreement shall commence, and Contractor shall commence performing
the Services on November 1, 2024. This Agreement may be terminated earlier by either party by
giving 30 days’ written notice to the other party. Upon termination, Contractor shall be paid by the
City for all Services rendered by Contractor and all other pre-approved costs incurred by Contractor
as of the date of the termination for which Contractor has not yet been compensated.
V. INDEPENDENT CONTRACTOR.
All Services provided pursuant to this Agreement shall be provided by Contractor as an
independent contractor and not as an employee of the City for any purpose. Any and all officers,
employees, subcontractors, and agents of Contractor, or any other person engaged by Contractor
in the performance of the Services pursuant to this Agreement, shall not be considered employees
of the City. Any and all actions which arise as a consequence of any act or omission on the part
of Contractor, its employees, subcontractors, or agents, or other persons engaged by Contractor in
the performance of Services pursuant to this Agreement, shall not be the obligation or
responsibility of the City. Contractor, its employees, subcontractors, or agents shall not be entitled
to any of the rights, privileges, or benefits of the City’s employees, except as otherwise stated in
this Agreement.
VI. INDEMNIFICATION.
Contractor, and subcontractors of Contractor, shall indemnify, defend, and hold harmless the
City and its officials, employees, contractors and agents from claims, losses, liabilities, and expenses
Agenda Page 43
(including reasonable attorneys’ fees and expenses of litigation) caused by any negligent act or
omission by Contractor, engaged by Contractor in the performance of the Services pursuant to this
Agreement. Likewise, the City agrees that it will indemnify, defend, and hold harmless the
Contractor, and its employees, subcontractors, and agents of Contractor against any and all claims,
losses, liabilities, and expenses (including reasonable attorneys’ fees and expenses of litigation),
which the Contractor may hereafter sustain, incur, or be required to pay arising out of the actions of
the City pursuant to this Agreement.
VII. INSURANCE.
Contractor agrees to maintain, at its expense, statutory workers’ compensation insurance
coverage. Contractor also agrees to maintain, at its expense, general liability insurance coverage
insuring Contractor against claims for bodily injury, death, or property damage arising out of
Contractor’s general business activities (including automobile use). The liability insurance policy
shall provide coverage for each occurrence in the minimum amount of $1,500,000. Upon request of
the City, Contractor shall provide the City with certificates of insurance, showing evidence of the
required coverage and listing the City as an additional insured.
VIII. MISCELLANEOUS PROVISIONS.
A. Entire Agreement.
This Agreement shall constitute the entire agreement between the City and Contractor and
supersedes any other written or oral agreements between the City and Contractor. This Agreement
can only be modified in writing signed by the City and Contractor.
B. Data Practices Act Compliance.
Data provided, produced, or obtained under this Agreement shall be administered in
accordance with the Minnesota Government Data Practices Act, Minnesota Statutes, Chapter 13.
Contractor will immediately report to the City any requests from third parties for information
relating to this Agreement. Contractor agrees to promptly respond to inquiries from the City
concerning data requests.
C. Choice of Law and Venue.
This Agreement shall be governed by and construed in accordance with the laws of
Minnesota. Any disputes, controversies, or claims arising under this Agreement shall be heard in
the state or federal courts of Minnesota and the parties waive any objections to jurisdiction.
D. No Assignment.
This Agreement may not be assigned by either party.
E. Compliance with Laws.
Contractor shall exercise due professional care to comply with applicable federal, state,
and local laws, rules, ordinances, and regulations in performing the Services under this Agreement.
Agenda Page 44
IN WITNESS WHEREOF, the parties hereto have executed, or caused to be executed by their
duly authorized officials, this Agreement in duplicate on the respective dates indicated below.
CITY OF ALBERTVILLE
By: Adam Nafstad
Its: Administrator/PWD
BOLTON & MENK, INC.
By: Haila Maze
Its: Principal Planner
Agenda Page 45
EXHIBIT A
Contractor’s Proposal
Agenda Page 46
N:\Proposals\Albertville\2024 Planning Services\2025 Planning Services.docx
October 21, 2024
Adam Nafstad P.E.
City Administrator - PWD
5959 Main Ave NE, PO Box 9
Albertville, MN 55301
RE: Proposal for Planning Assistance
Dear Mr. Nafstad:
The City of Albertville is seeking planning services to provide high-quality development review
and customer service. Bolton & Menk, Inc. has the experience and qualifications to provide
professional planning services. Like you, we take great pride in helping create safe, sustainable,
and beautiful communities. Our approach to planning services makes Albertville’s priorities, our
priorities. We understand what needs to be accomplished for successful planning and
development services.
Project Understanding
Albertville is an established community with ongoing development projects and planning needs.
You are seeking a consultant to serve as your City Planner as your current City Planner is
retiring. In this role, we understand we will provide quality development review, guidance, and
recommendations to the Planning Commission and City Council as needed. Planning services
are expected to range from permit review, site inspections and code enforcement to development
review, ordinance revisions and coordination and special projects. We understand we are
responsible for coordinating planning work with your staff such as public hearing notices,
preparing legal documents, and communication with applicants and residents. We can also
provide support and advice for planning related items like licensing, process improvement, or
nuisances.
Given that the City has been with Al Brixius for so long, we will work with Al on the transition.
We understand the value of smooth transitions and the significant change that this is for the
community. We will do our best to learn as much as we can from Al before the end of the year
as we get up to speed on your code and process and community dynamics.
Planning Team
Bolton & Menk will serve the City of Albertville using a team approach. Jenni will serve as your
primary contact and be responsible for activities performed on behalf of the City of Albertville.
Jenni will be supported by a team of professionals with a depth of planning experience, including
TJ Hofer and Dylan Ewards. Together this team has nearly 40 years of planning experience.
Dylan will be your primary planner with Jenni providing oversight and guidance. Jenni will also
be available as needed for complex projects and general support to the city.
Agenda Page 47
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The Bolton & Menk team is intended to serve as an extension of city staff, with close
coordination between the city and the team. The proposed team provides the optimum
combination of accessibility and specialized expertise.
Bolton & Menk’s multidisciplinary approach means we can answer a lot of questions with a
quick trip down the hall. If specific technical questions arise during the process, we can answer
them, usually without outside consultation or additional cost. In addition to extensive planning
experience, our firm has expertise in civil engineering, surveying, landscape architecture,
community development, GIS, funding and grant writing, graphic design, communication,
historic and cultural resources, environmental services, and many other related areas.
Work Plan
We have developed a general work plan based on our experience and understanding of the needs
of the City. Below is a brief description of the general plan and individual roles. We can adapt
this plan and provide more flexibility as needed.
Day-to-Day Services
Day to day services will be billed on an hourly basis and can be adjusted to meet city needs. The
majority of our work will occur remotely. We can be available for meeting at City Hall with
developers as needed. We are also planning to be available for twice monthly Tuesday staff
hours for development coordination and agenda setting meetings, monthly Planning Commission
meetings, and City Council meetings as needed to facilitate the planning items or as otherwise
requested. To keep coordination seamless, we would like to have remote access to your planning
files via a VPN or secured network.
• Jenni Faulkner will serve as lead planner and project manager. Jenni will provide
supervision and coordination among the planning staff. She will be available for
development review of complex projects as needed. She will be available remotely or in
person for meetings, as needed.
• Dylan Edwards will be your primary planner. He will conduct permit reviews, site
inspection, preparation of development review applications and staff reports, and
presenting at Planning Commission and City Council as needed. He will also be
responsible for assistance with code enforcement.
• TJ Hofer is a mid-level planner that can support Dylan and Jenni as needed. We like to
have back-ups to cover vacations or assist with occasional heavy workloads or complex
projects.
NOTE: All general backgrounds and experience can be found on LinkedIn
Projects
These projects are specialized and usually have a specific timeframe for completion. Examples
of these projects include environmental reviews, master plans, small area studies, complete
zoning ordinance rewrites or other special planning studies. Projects are not a part of this
proposal. We will work with the city to define a scope of services and budget for other special
projects, as they come up.
Agenda Page 48
N:\Proposals\Albertville\2024 Planning Services\2025 Planning Services.docx
Fee Estimate
Bolton and Menk does not charge for mileage or incidentals. 2024 Rates for our key personnel
are as follows:
Employee Hourly Rate
Jenni Faulkner, Senior Planner
Project Manager
$199 per hour
Dylan Edwards, Planner I $125 per hour
TJ Hofer, Planner II $146 per hour
We propose charging a flat rate for regular meetings of $400 per person meeting. This includes
two monthly staff meetings, monthly Planning Commission and/or City Council meetings.
Meetings beyond that will be invoiced at the hourly rate.
In addition, we will provide discounted rates of 10 hours per month for planning services. The
proposed discounted rate is $105 an hour for the first 10 hours of the month for any staff billing
time in that period that is not part of a development review (developer paid escrow). Note that
2025 rates will be published in December. Rates are likely to have modest annual increases to
account for market cost of living adjustment. We will keep the meeting rate the same for 2025.
Also, to assist with a smooth transition, we will charge half of the meetings costs for meetings
we attend with Al Brixius through the end of 2024. We are happy to discuss the rate and rate
structure if they do not meet your expectations.
We are excited about this opportunity to work with you and assist the City in its planning needs.
Please contact me at 952-378-6354 or jenni.faulkner@bolton-menk.com if you have any
questions regarding our proposal.
Respectfully submitted,
Bolton & Menk, Inc.
Jenni Faulkner
Senior Planner/Project Manager
Agenda Page 49
2024 SCHEDULE OF
FEES
Agenda Page 50
Submitted by Bolton & Menk, Inc.
The following fee schedule is based upon
competent, responsible professional services
and is the minimum, below which adequate
professional standards cannot be maintained.
It is, therefore, to the advantage of both
the professional and the client that fees be
commensurate with the service rendered.
Charges are based on hours spent at hourly
rates in effect for the individuals performing
the work. The hourly rates for principals and
members of the staff vary according to skill
and experience. The current specific billing
rate for any individual can be provided upon
request.
The fee schedule shall apply for the period
through December 31, 2024. These rates may
be adjusted annually thereafter to account
for changed labor costs, inflation, or changed
overhead conditions.
These rates include labor, general business,
and other normal and customary expenses
associated with operating a professional
business. For projects with typical expenses
and unless otherwise agreed, the above
rates include vehicle and personal expenses,
mileage, telephone, survey stakes, and
routine expendable supplies; no separate
charges will be made for these activities
and materials. Expenses beyond typical
project expenses, non-routine expenses,
and expenses beyond the agreed scope
of services, such as out of town travel
expenses, long travel distances, large
quantities of prints, extra report copies,
outsourced graphics and photographic
reproductions, document recording fees,
outside professional and technical assistance,
and other items of this general nature will be
invoiced separately. Rates and charges do not
include sales tax, if applicable.1 No separate charges will be made for GPS or robotic total stations on Bolton & Menk, Inc.
survey assignments; the cost of this equipment is included in the rates for survey technicians.
*Specialized role not classified above otherwise, incl. graphic design, project communication,
funding support, etc.
**Highly specialized and industry expertise unique to the market or area of discipline.
Employee Classification Hourly Billing
Rates
Senior Project Manager $180-261
Project Manager $145-231
Senior Project Engineer $140-216
Project Engineer $130-201
Design Engineer $115-176
Graduate Engineer $120-156
Senior Planner $110-231
Planner $85-161
Senior Landscape Architect $145-216
Landscape Architect $130-161
Landscape Designer $75-134
Licensed Project Surveyor $160-191
Graduate Surveyor $125-191
Survey Technician $80-189
Senior Technician $120-206
Technician $85-176
Specialist*$95-226
Practice Expert**$170-311
Senior Principal $200-320
Principal $165-286
Administrative/Corporate Specialists $50-176
GPS/Robotic Survey Equipment NO CHARGE
CAD/Computer Usage NO CHARGE
Routine Office Supplies NO CHARGE
Routine Photo Copying/Reproduction NO CHARGE
Field Supplies/Survey Stakes & Equipment NO CHARGE
Mileage NO CHARGE
2024 SCHEDULE OF FEES
Agenda Page 51
Mayor and Council Request for Action
November 18, 2024
SUBJECT: ADMINISTRATION – CITY/STMA SCHOOL DISTRICT EXCHANGE
RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the
following motion:
MOTION TO: Approve transfer of a city vehicle with an approximate value of $1,500 to
STMA School District in exchange for STMA School Staff providing terrazzo floor restoration
at City Hall.
BACKGROUND: The Albertville City Hall terrazzo floors have not been re-finished in many
years. The project generally includes the stripping, grinding, and re-sealing of the floors with
multiple layers of acrylic wax. Staff had previously received quotes and authorization to re-finish
the terrazzo floors but after discussing the project with STMA School, this exchange would be a
win/win for both the City and the School District. STMA School staff have a lot of experience
with these types of floors. Quotes receive for the floor maintenance greatly exceed the resale
value of the vehicle.
KEY ISSUES:
• The proposed improvements are recommended to restore the terrazzo floors within the
Albertville City Hall.
• City staff had discussed the project with STMA School staff, and this exchange would be
a win/win for parties.
• The flooring project will be completed during the Thanksgiving Holiday.
• The vehicle is a 2001-1500 2WD Chevrolet
• The City and School District have a long history of partnerships, include sharing of
equipment and services.
FINANCIAL CONSIDERATIONS: The proposed project will be completed in exchange for a
Public Works vehicle.
LEGAL CONSIDERATIONS: The Mayor and Council have the authority to authorize the
disposition of the vehicle in exchange for the maintenance services.
Submitted Through: Adam Nafstad, City Administrator-PWD
City Administrator’s Update
November 14, 2024
GENERAL ADMINISTRATION
2025 Budget: The adoption of the 2025 Property Tax Levy and Final Budget will be included on
the December 2 City Council meeting. Please let me know if you would like any additional
budget information or have any questions regarding the Preliminary Budget.
Enterprise Budgets: As part of the regular meeting, Staff will present draft enterprise budgets
for City Council consideration.
Truth-in Taxation: The City’s Truth-in Taxation hearing is scheduled for 6:15 pm on Monday,
December 2 prior to the regular City Council meeting.
Winter Newsletter: The Winter newsletter should hit residents’ mailboxes during the third
week in November.
Streets and Parks Maintenance and Custodian/Building Maintenance Positions: The City is
currently advertising for two different positions. The employment opportunity and job
description for both positions are listed on the City’s website. The application deadline for both
positions is Monday, November 25, 2024.
Otsego Fire Service: The City of Otsego approved the Fire Protection Agreement for service in
2025.
Loewen Property: The City Attorney is reviewing the seller’s revisions to the purchase
agreement, and I expect closing will take place by the end of the month.
City Planning Services: As part of the regular meeting, Staff will present a professional service
contract for planning services
Code/Zoning Enforcement: The City is working on several properties regarding zoning
ordinance and/or nuisance ordinance violations. Generally, the violations include outdoor
storage of vehicles, materials, and/or equipment, and typically include junk accumulation and
illegal structures.
ENGINEERING/PUBLIC WORKS
CR 137: We will be learning more about the cost and timing of the proposed 137 between the
interstate and Mackenzie Avenue NE. Generally, it is understood the County is working towards
a two year construction project with the Mackenzie and Lymon roundabouts constructed in
2025, and the interstate ramp roundabouts constructed in 2026.
Agenda Page 52
City Administrator’s Update Page 2 of 2 November 14, 2024
Main Avenue Reconstruct: Staff is working on a 95% plan submittal to State Aid by the end of
the month.
Central Park Playground: Final design of the park improvements is underway.
Linwood Park Sport Courts: We are working with Omann Bros on a schedule for milling and
overlaying the courts.
City Stormwater Modeling: Staff is working on a grant application for funding to update the
city-wide stormwater model to reflect development that has occurred over the 15 years and
the industry standards for design.
WWTF Improvements: The project is on track to be substantially complete by the end of the
year. I will be setting a time(s) for Councilmembers to tour the new facility.
Generator Improvements: The generator project remains ongoing. We are still waiting for the
control cabinet for Villas lift station. Once we have the cabinet, the Contractor will be able to
pour the pads for the cabinet and generator. The concrete pads for the generator and switch
gear at the fire hall were poured this past month. The generators for the fire hall and Villas Lift
Station are expected to arrive by the end of the year.
Lift Station Upgrades: Public Works is working on 4 lift station upgrades. Generally, upgrades
are related to control panels and electrical components. Eligible expenses can be paid with
ARPA funds otherwise are paid with enterprise capital reserves.
Agenda Page 53