2016-04-18 CC Agenda Packet
City of Albertville Council Agenda
Monday, April 18, 2016
City Council Chambers
7:00 p.m.
PUBLIC COMMENTS -The City of Albertville welcomes and encourages public input on issues listed on the agenda or of general community
interest. Citizens wishing to address the Council regarding specific agenda items, other than public hearings are invited to do so under Public
Forum and are asked to fill out a “Request to Speak Card”. Presentations are limited to five (5) minutes.
M:\Public Data\City Council\Council Agendas\2016 Agenda Packets\2016-04-18 CC Agenda.docx
Meeting Date: April 18, 2016
6:00 p.m. – LOCAL BOARD OF APPEALS AND EQUALIZATION
1. Call to Order
2. Pledge of Allegiance – Roll Call
3. Recognitions – Presentations – Introductions
A. 2015 Audit Presentation by KDV
B. STMA Soccer Building Concept (pgs 4-14)
(Motion to direct City staff to continue to work with STMA Soccer to develop a more
detailed plan for the expansion of the STMA soccer facility at 5964 Main Avenue NE,
to specifically include more accurate building design, building costs, site preparation
costs, project financing and lease agreement.)
C. Heuring Meadows Property – Presentation by Mike Leuer (pgs 15-66)
4. Public Forum – (time reserved 5 minutes)
5. Amendments to the Agenda
6. Consent Agenda
All items under the Consent Agenda are considered to be routine by the City staff and will
be enacted by one motion. In the event an item is pulled, it will be discussed in the order it
is listed on the Consent agenda following the approval of the remaining Consent items.
These items will be approved by a separate motion.
A. Approve the April 4, 2016 regular City Council meeting minutes as presented (pgs 67-
71)
B. Authorize the Monday, April 18, 2016 payment of claims as presented, except bills
specifically pulled which are passed by separate motion. The claims listing has been
provided to City Council as a separate document and is available for public view at
City Hall upon request (pg 72)
C. Approve Resolution No. 2016-009 entitled a Resolution Authorizing and Documenting
Inter-Fund Loans to Fund Negative Fund balances (pgs 73-74)
D. Approve Resolution No. 2016-010 entitled a Resolution to Transfer Funds (pgs 75-76)
Agenda Page 1
City of Albertville Council Agenda
Monday, April 18, 2016 Page 2 of 3
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Meeting Date: April 18, 2016
7. Public Hearings – None
8. Department Business
A. City Council
1). Committee Updates (STMA Ice Arena, Planning, JPWB, Parks, Fire Board,
FYCC, etc.)
B. Fire
1). Fire Update (pgs 77-79)
C. City Clerk
1). Albertville Friendly City Days Committee Request for Street Closures and
Park Hours (pgs 80-82)
(Motion to approve the AFCD Committee request for street closings and
modified Central Park hours identified in the attached AFCD Committee letter to
the City Council.)
D. Finance – None
E. Public Works/Engineering – None
F. Planning/Zoning – None
G. Building – None
H. Legal – None
I. Administration
1). Main Avenue Digital Sign (pgs 83-86)
(Motion to Approve Color Sign Systems, Inc. Proposal in the amount of $48,218
to retrofit the Main Avenue NE digital sign.)
2). City Administrator’s Update (pgs 87-88)
9. Announcements and/or Upcoming Meetings
April 25 Joint Powers Water Board, 6:00 p.m.
Parks Committee, 8:00 p.m.
May 2 City Council, 7:00 p.m.
May 9 STMA Ice Arena Board, 6:00 p.m.
May 10 Planning Commission, 7:00 p.m.
May 16 City Council, 7:00 p.m.
May 23 Joint Powers Water Board, 6:00 p.m.
Parks Committee, 8:00 p.m.
May 30 Labor Day, City Offices Closed
Agenda Page 2
City of Albertville Council Agenda
Monday, April 18, 2016 Page 3 of 3
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Meeting Date: April 18, 2016
APRIL
MAY
Su M Tu W Th F Sa
Su M Tu W Th F Sa
1 2
1 CC 2 3 4 5 6 7
3 CC 4 5 FAC6
FB
7 8 9
8 Ice 9 PC 10 11 12 13 14
10 Ice 11 PC12 13 14 15 16
15 CC 16 17 18 19 20 21
17 CC18 19 20 21 22 23
22 JP23PK 24 25 26 27 28
24 JP 25 PK 26 27 28 29 30 29 H 30 31
10. Adjournment
Agenda Page 3
Mayor and Council Request for Action
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Meeting Date: April 18, 2016
April 14, 2016
SUBJECT: PLANNING - STMA SOCCER TRAINING FACILITY EXPANSION AT 5964 MAIN
AVENUE NE
RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the
following:
MOTION TO: Direct City staff to continue to work with STMA Soccer to develop a more
detailed plan for the expansion of the STMA soccer facility at 5964 Main Avenue NE, to
specifically include more accurate building design, building costs, site preparation costs, project
financing, and lease agreement.
This motion grants no project approvals; it only authorizes the collection of detailed facts for
Council consideration.
BACKGROUND: In 2013, the City of Albertville entered into a lease agreement with STMA
Soccer to renovate and lease the old City Hall/Public Works Building at 5964 Main Avenue NE
as a soccer training facility. This project is a very successful reuse of an old building and
brought a new strong attraction to the Albertville Downtown. This project has also been
financially stable, paying for the building improvements through the lease payments. The
availability of the training facility has contributed to the enrollment growth in the Soccer
Association. This growth is anticipated to continue through the lease expiration in 2019.
By 2019, the Association anticipates that the existing facility will be too small to accommodate
projected enrollment growth. To address the future needs, the Soccer Association wishes the
City to consider redeveloping the current site and building a larger building and expanded
facilities.
KEY ISSUES:
• Concept Plan: The current building provides approximately 3,000 square feet of floor
area. In looking to the future (2019), the Soccer Association has identified the following
needs:
o Two Futsal Fields (60’x 90’) each having a floor area of 5,400 square feet.
o 2,100 square feet for player mudroom, lounge, office space and storage.
In 2015, the City put together a number of concept plans for a larger building on the
current site. The preferred concept plan is a two story 15,000 square foot building (see
Exhibit A). This building concept has been sized to address the Association needs.
• Parking: The current facility relies on the City Hall parking lot and on-street parking to
meet its parking demand. The active times of the soccer facility generally is the off peak
Agenda Page 4
Mayor and Council Request for Action – April 18, 2016
STMA Soccer Building Expansion Page 2 of 4
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Meeting Date: April 18, 2016
parking times of the adjoining uses. As such, this has not been a parking problem. The
concept plan shows 14 diagonal parking stalls. This parking arrangement will not meet
their expanding parking needs and they will need to continue to rely on the City Hall
parking lot and on-street parking. Within the B-4 Central Business District, the City
exempts the allowed uses from the required parking standards.
• Ownership: The Soccer Association prefers not to own the property and building.
Rather they wish to continue with a lease agreement with the City. Under this
agreement, the City would demolish the current building and construct the new larger
building and the Soccer Association would cover the City’s redevelopment costs through
upfront cash contributions and a monthly lease payment. The monthly lease payment
would cover the building operating expenses and debt service.
• Financing: Northland Securities has prepared a report outlining financing options and a
cash flow analysis using the following broad assumptions (see Exhibit B):
o A two story building with a total floor area of 15,000 square feet.
o Estimated construction cost of $50.00 per square foot; total building cost of
$750,000.00.
o Estimated cost of demolition, site preparation, review and administration is
$50,000.00.
o Total project costs $800,000.00. This is a very rough estimate. If the concept
proceeds, the next steps will be to get a more specific project cost estimate.
• The Soccer Association has provided a project revenue estimate based on its projected
enrollment growth (see Exhibit C). They are proposing to provide a $200,000.00
contribution at the start of project construction (Spring 2019). They are also proposing
to pay a monthly rent of $6,000.00 to cover building operations and debt service.
• The Northland Securities report has outlined two City financing options. Their project
analysis indicates that the revenue generation would have the ability to pay for the
project in a 15 year term.
• Comprehensive Plan: This project is an opportunity to redevelop a Downtown site. In
reviewing this against the Albertville Vision Study, we offer the following comments:
o The redevelopment of marginal properties is supported in the Comprehensive
Plan.
o The introduction and retention of this traffic generating use in the Downtown
area brings people to this area of the City and generates business interchange for
the restaurants and businesses in this area.
o The City has ambitions for improving the streetscape along Main Avenue. The
introduction of a new commercial building is consistent with this City goal.
o The City proposes to improve the appearance of the City gateway locations.
While this site is not located immediately adjacent to County Road 37, its close
proximity will contribute to the image that the City hopes to convey.
Agenda Page 5
Mayor and Council Request for Action – April 18, 2016
STMA Soccer Building Expansion Page 3 of 4
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Meeting Date: April 18, 2016
• Next Steps: If the Council is agreeable to further consider the Soccer Association
request, the following steps will be implemented:
o The Soccer Association will need to more specifically identify the space needs,
amenities, and improvements that are required for the building (i.e., elevator,
bathrooms, etc.).
o The Building Inspector should review the concept and outline requirements that
may increase project costs (i.e., bathroom, building accessibility, elevators, fire
protection, etc.).
o The City will identify its desired building amenities (i.e., building exterior
finishes, window placement, etc.) that will be consistent with the City’s goal for
the Main Avenue streetscape.
o The City will solicit a more detailed construction cost estimate and provide this to
the City fi nancial consultant for a more exact analysis of financing. This analysis
will be shared with the Association and Council to determine project feasibility
and whether the project should proceed.
o The City Attorney will outline the elements of a preliminary lease agreement that
will outline the responsibilities of both the City and the Association to insure that
both parties enter into this project with full understanding of the project and
lease.
o Upon completion of these next steps, the City Council will review the findings
and be asked if they will support the project redevelopment financing to allow the
project to go to actual construction plans.
POLICY/PRACTICES CONSIDERATIONS: This is an unusual project for the removal and
construction of a public building for the use by a private user. The Soccer Association has
proved to be an excellent user of the current site and to be reliable in meeting their lease
obligations. In this respect, this project may be an opportunity to redevelop a marginal building
site in the Downtown area.
The decision to proceed with this project is to allow further exploration of costs and financial
risks. It is not a commitment to approve the project. This is a policy decision as to whether it’s a
project the City Council wishes to further investigate.
FINANCIAL CONSIDERATIONS: The financial considerations for this project include:
• Whether the City would be willing to undertake the public financing of a project where
the City owns the building and leases it to private entity.
• Will the project cash flow as presented in the Northland Securities report?
• What are the risks to the City if the costs exceed estimates or if the revenues fall short of
projections?
• What is the reuse of the building upon expiration of the lease?
Agenda Page 6
Mayor and Council Request for Action – April 18, 2016
STMA Soccer Building Expansion Page 4 of 4
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Meeting Date: April 18, 2016
LEGAL CONSIDERATIONS: As outlined in the Northland Securities report, there are legal
means for undertaking this type of project. If the project proceeds, the terms and responsibilities
will be outlined in the building lease.
Department/Responsible Person: Alan Brixius, City Planner
Submitted Through: Adam Nafstad, City Administrator-PWD
Attachments: Exhibit A Concept Plan
Exhibit B Northland Securities Report
Exhibit C STMA Soccer Report
Agenda Page 7
050525 FEET115 FT65 FTTWO STORY SOCCER FACILITY EXPANSION OPTION:SITE:LOT AREA (EXISTING LOTS): .34 AC/14,810 SFZONING REQUIREMENTS:B-4 ZONING DISTRICTREQUIRED REAR SETBACK: 20 FTREQUIRED OPEN SPACE: 15% OF LOT (EXISTING NON-CONFORMING CONDITION)MAX. BUILDING HEIGHT (PRINCIPAL BLDG): 35 FTREQUIRED PARKING: 1 STALL/250 FT OF ACTIVITY AREA, 10,800 SF SOCCER FIELDS/250 SF = 43 PARKING SPACESPARKING STALLS PROVIDED: 14 SPACESSOCCER FACILITY NEEDS: TWO SOCCER FIELDS (5,400 SF EACH) + ADDITIONAL (2,100 SF) = 12,900 SF TOTALFLOOR AREA PROVIDED: UP TO APPROX. 15,000 SF(INCLUDING TWO 5,400 SF SOCCER FIELDS, ONE EACH ON MAIN AND UPPER LEVELS, AND APPROX. 4,200 SF OF ADDITIONAL SPACE BETWEEN TWO FLOORS)APPLICATIONS:1) CONDITIONAL USE PERMIT: FOR B-4 DISTRICT, TO PERMIT DEVELOPMENT THAT DOES NOT MEET PARKING REQUIREMENTS.2) CONDITIONAL USE PERMIT: TO PERMIT TWO STORY BUILDING EXCEEDING 35 FT. IN HEIGHT3) CONDITIONAL USE PERMIT: JOINT FACILITIES FOR OFF-STREET PARKING4) CONDITIONAL USE PERMIT: OFF-SITE PARKINGANGLEDPARKINGFROM ALLEYGREEN SPACECAR WASHDRIVE-THROUGHLANE FORLA BAMBA RESTAURANT BUILDING SETBACKANGLEDPARKING& ONE-WAY DRIVESIDEWALKEXISTING BLDG (3,000 SF)NEW BUILDING (7,500 SF FOUNDATION)Agenda Page 8
NorthlandSecurities,Inc. 45South7thStreet,Suite2000,Minneapolis,MN55402 TollFree1-200-851-2920 Main612-851-5900
www.northlandsecurities.com
MemberFINRAandSIPC
EXTERNAL MEMORANDUM
To:AdamNafstad, City of Albertville
From:TammyOmdal and George Eilertson
Date:March21, 2016
Re:Financing Scenarios for STMA Soccer Training Center
The purpose of this memorandumis to provide preliminary informationonfinancing scenariosfor
the City to undertake the constructionand ownership of a new 15,000square foot soccer facility to be
leased to STMA United SoccerAssociation(the “Project”). Specifically, the City has requested that
Northland address the following questions:
1. What financingtoolswould be availabletothecity toundertakethebuilding
construction (thiswill bea city owned building)?
There are a few differentfinancing toolsthat may be availablefor the Project. This
memorandumfocuses onthe two most likely scenarios: a) issuance of taxabatement
bonds; or 2) issuance of leaserevenuebonds. ExhibitA provides furtherdetail for these
two scenarios.
The issuance of leaserevenue bondswillthe mostchallenging of the two scenarios with
respect to marketabilityof the bonds. Theanalysis assumes thatthe bonds canbe is
issued as taxexempt(i.e.,501(c)(3) bonds). This assumptionwill need tobe verified.
While theanalysis assumes the bonds would be issued as taxexempt, theCitymay want
to considerthe potentialfor private use of the Projectand whether there would bereason
to issue as taxablebonds. The termfor thefinancingis assumed tobe 15 years. There
would be optionsto extend this term.
ExhibitB to thismemorandum providesgeneralinformationonthe basic statutory
authority forthe twofinancing scenarios.
2. Based on the rough figures abovewhat would benecessary tocash flow this project?
Would you pleaseput together acash flowanalysisforthis project?
The estimated cashflow for the Project, showninExhibitA, focuses onthedebt service
and revenue fromthe lease paymentfromSTMA tooffset thedebtservice. Each of the
scenariosassume STMAwill cashflow 100%of theProjectcost, througha combination of
an up-front cashcontributionand monthly lease payments to offsetthe City’s costof debt
service. There is no assumed contributionof taxes or other sources ofrevenue from the
City. The preliminary estimate for monthly lease payments from STMA isestimated to
be $6,000 permonth. (Note, this amount is preliminaryand willchange as assumptions
and details areconfirmed.)
Agenda Page 9
Financing Scenariosfor STMA SoccerTraining Center
March21, 2016
Page 2
3. Haveyou been involved in anysimilarprojects? Whatprotections shouldthe city
consider? What are therisks of this type of project?
Northland has beeninvolved inthefinancing of similar projects. The scenarios presented
in this memorandumand authority forissuance, have beenused by other issuers.
Tolimitthe City’s financial exposure, theCity maywanttoconsider reachingagreement
on theleasepaymentatalevel thatissufficienttooffsetdebtservice and to provide the
Citywithasource of (contingency) cashto paydebtservice inthe event STMA is
delinquentonpayment.
The mainriskis the potentialfailure of STMA tomake the lease payment. Thelevel of
risk to theCitydepends on how the financing is structured. For example, theCitywill
need to consider whetheritiswilling to pledgeitsfullfaithand credit for the abatement
bonding scenario. For the leaserevenue scenario, the City(EDA) may want toconsider a
limited pledge of taxlevyto improvethe marketability of the bonds and the interestrate.
The scenarios provided inExhibitA are preliminaryand based oncertainassumptions. The
scenarios are intended toassist theCitywithon-going discussion withSTMA aboutthe Project.
Bond counsel should beconsulted toconfirmwhether theBondscould be issued as taxexempt and
to discuss other legalmatters concerning abond issuance.
Agenda Page 10
Cost of
Construction
Cost of
Issuance
Cost of
Financing
Contribution
to DSRF
Less Cash
Contribution
by Soccer
Association
Bond
Proceeds
Annual Debt
Service (with
5% over
levy)
Average
Interest
Rate on
Bonds
Use of Lease
Payment to
offset Debt
Service
Lease Payment
in Excess of
Debt Service
(Provide
Protection to
City)
Total
Annual
Lease
Payment
Total
Monthly
Lease
Payment
1
City issues G.O. Tax
Abatement Bonds,
Cash Contribution
from STMA
$800,000 $35,000 $0 $200,000 $635,000 $55,851 3.00% $55,851 $16,149 $72,000 $6,000
2
EDA Issues Lease
Revenue Bonds, Cash
Contribution from
STMA
$800,000 $37,000 $70,000 $200,000 $707,000 $70,316 4.75% $70,316 $1,684 $72,000 $6,000
Note:
6. Cost of issuance is an estimate, inclusive of underwriter's discount and other cost of issuance and rounding.
7. The issuance of G.O. Tax Abatement Bonds will not necessitate a debt service reserve fund (DSRF). A DSRF will be required with the Lease Revenue Bond scenario.
EXHIBIT A
City of Albertville
Preliminary Review of Potential Options for Financing Improvements at Public Works Facility for the Soccer Association
ALL FIGURES AND ASSUMPTIONS (I.E., RATES) ARE ESTIMATED AND PRELIMINARY FOR DISCUSSION PURPOSES ONLY
SCENARIOS
PROJECT COSTS AND ESTIMATED BOND PROCEEDS NEEDED DEBT SERVICE LEASE PAYMENTS FROM SOCCER ASSOCIATION
5. Interest rates are based on preliminary assumptions and assume the bonds are issued as tax exempt.
1. Annual Debt Service includes 5% over levy.
2. Term of debt is assumed to be 15 years for each scenario with level annual payments.
3. Funding of DRSF from bond proceeds is assumed to be equal to approximately one year of debt service.
4. For Scenario A and B, the City would need to certify an Abatement Levy - which would be offset by a reduction in the City's General Fund Levy from Lease Payments, the net impact on the
total City levy would be $0.
3/21/2016 Agenda Page 11
EXHIBIT B
Tax Abatement Bonds
Tax Abatement Bonds (Section 469.1814) may be used
to finance a variety of development activities and
public improvements.
The statute allows proceeds of Tax Abatement Bonds
be used to (1) pay for public improvements that
benefit the property, (2) to acquire and convey land
or other property, as provided under this section, (3)
to reimburse the property owner for the cost of
improvements made to the property, or
(4) to pay the costs of issuance of the bonds. These
Bonds are often used to facilitate economic
development in ways not allowed by tax increment
financing. They have also evolved into a
tool for financing community recreation and cultural
facilities.
The statutory authority creates an abatement levy
based on the property value of parcels subject to the
abatement. The authority to use tax abatement
applies separately to each taxing jurisdiction. If other
jurisdictions (county and school district)
approve an abatement, this revenue may be pledged
to bonds issued by the city.
The principal amount of the Bonds may not exceed
the sum of the authorized abatements. A debt service
levy may be used to pay interest on the Bonds.
The annual amount of all abatements cannot exceed
the greater of 10% net tax capacity value of the
jurisdiction or $200,000.
The parameters of the abatement and authorization
for the Bonds are set by resolution. The resolution
cannot be held until after a public hearing.
Lease Revenue Bonds
Lease Revenue Bonds are used by cities to finance
public facilities. There is no specific statutory
authority for Lease Revenue Bonds. This form of
financing combines two statutory powers. Economic
development authorities (EDA) and housing and
redevelopment authorities (HRA) have the authority
to issue revenue bonds for their corporate purposes,
including the construction of public facilities. The
security for the Bonds and the revenue to pay debt
service comes from a lease purchase agreement (i.e.,
Lease Purchase Financing) with the city.
Not all public facilities are equally suited to the use of
Lease Revenue Bonds. As a general rule, the more
essential the facility, the better the application of this
tool. This is due to the perception of investors that the
city is less likely to not appropriate and walk away
from an essential facility.
A similar form of financing is Certificates of
Participation. The investor receives a certificate
secured by a share of the lease payments. The
underlying security is the same as Lease Revenue
Bonds.
The status of the tax levy to make lease payments is
another consideration in the use of Lease Revenue
Bonds. Under the most recent version of levy limits,
the levy for Lease Revenue Bonds can be made of a
special levy and outside of levy limits.
The special levy authority is to pay debt service of
another political subdivision and the EDA is a
political subdivision. Levies to make lease payments
do not currently qualify as a special
levy and, therefore, are subject to levy limits.
The taxing power of the EDA may also be pledged to
Lease Revenue Bonds (see Limited Tax Obligation
Bonds for information
on EDA/HRA levy).
Agenda Page 12
STMA Indoor Soccer Facility
Phase II
Key Considerations:
• Lease expires September 2019.
• Current space will not facilitate the club’s needs (out grown space) in 2019.
• Great current location.
• Great relationship with the City of Albertville.
• Current model is working better than expected.
Plan for Phase II:
• Two soccer fields – 90ftx60tf = 10,800sqft.
• Fields could be placed sided by side or in a building with two levels.
• 2,100sqft for “mud room”, bathrooms, lounge, office and storage.
• TOTAL SQFT – 12,900 (min) floor foundation or two level floor foundation of 7,500sqft
(depending upon design will determine the finished sqft of a two level building).
• A two floor design would fit on the current site.
• New location would potentially require land purchase (increase costs).
• City of Albertville is happy to work with us again with such a project and pursue a similar
contract as the current deal.
o Building would be owned by the City of Albertville (take on the liability).
o We would be sole leasers of the building.
o Our rent would cover mortgage, taxes etc…
o Projected build cost $1,000,000
Agenda Page 13
STMA Utd S.C. Potential Cost to fund
GOAL - $200,000 liquid cash ready to invest by 2019.
HOW – Based upon our current savings account balance of $100,000 and an annual draft allocation of
$20,000.
2014 2015 2016 2017 2018 2019
$100,000 $120,000 $140,000 $160,000 $180,000 $200,000
STMA Utd S.C. – Potential Cost to Operate
GOAL – Prepare soccer clubs financials to be able to afford $100,000 per year expenditure for rent on a
new space.
2015 2016 2017 2018 2019 2020
Reg Fees $395 $420 $420 $435 $435 $450
$$ of Reg
Fees
$100 $125 $125 $140 $140 $155
# Of part. 440 450 450 460 460 470
TOTAL $44,000 $56,250 $56,250 $64,400 $64,400 $72,850
Savings $0 $0 $0 $0 $0 $20,000
TOTAL $44,000 $56,250 $56,250 $64,400 $64,400 $92,850
Surplus
Revenue
income
from facility
$2,000 $3,000 $4,000 $5,000 $6,000 $7,000
TOTAL $46,000 $59,250 $60,250 $69,400 $70,400 $99,850
NOTES:
• Current cost to run facility, $30,000 per year and will stay consistent through 2019.
• With an increase in participants and increase fees we will have surplus funds over the next five
years (totaling; $225,150).
• These monies are not allocated in these potential figures.
• Numbers are conservatively constructed to give a worst case scenario.
• Discussion with a trusted commercial lender felt $100,000 annual budget would be a good
approximation for rent.
• Increasing registration fees gradually over time rather than one big increase come the 2020
season would help prepare the membership.
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Page 1
ALBERTVILLE CITY COUNCIL
Monday, April 4, 2016
DRAFT MINUTES
ALBERTVILLE CITY HALL 7:00 PM
1. CALL TO ORDER - PLEDGE OF ALLEGIANCE
Mayor Hendrickson called the meeting to order at 7:00 p.m.
2. ROLL CALL
Present: Mayor Hendrickson and Council members Hudson, Olson, Sorensen, and Vetsch
Absent: None
Staff Present: City Administrator-PWD Adam Nafstad, City Attorney Mike Couri, City Planner Al
Brixius, Finance Director Tina Lannes, and Fire Chief Eric Bullen
Others Present: Paul and Cathy Cronen, Tom Fay, Judy Roden, Ed Klonda, Jeff and Julie Davis,
Samara Postuma, Aaron Brom, Ron Klecker, Samantha Herdt, Michelle Oliveira, Laurie
Summerland, and Deputy Sheriff Eric Kunkel
3. RECOGNITIONS – PRESENTATIONS – INTRODUCTIONS - None
4. PUBLIC FORUM – None
5. AMENDMENTS TO THE AGENDA
Motioned by Hendrickson, seconded by Olson, to approve the Agenda as presented. Ayes:
Hendrickson, Hudson, Olson, Sorensen, and Vetsch. Nays: None. Absent: None. MOTION
DECLARED CARRIED.
6. CONSENT AGENDA
All items under the Consent Agenda are considered to be routine by the City staff and will be
enacted by one motion. In the event an item is pulled, it will be discussed in the order it is listed on
the Consent agenda following the approval of the remaining Consent items. These items will be
approved by a separate motion.
A. Approve the March 21, 2016 regular City Council meeting minutes as presented
B. Authorize the Monday, April 4, 2016 payment of claims as presented, except bills
specifically pulled which are passed by separate motion. The claims listing has been
Agenda Page 67
City Council Meeting Minutes Page 2
Regular Meeting of April 4, 2016
provided to City Council as a separate document and is available for public view at City
Hall upon request
C. Approve a One-Day Temporary Intoxicating Liquor License for the Albertville Lions Club
for their annual Comedy Night on Saturday, April 23, 2016 as well as a One-Day
Temporary Intoxicating Liquor License for the Albertville Lions Club for Albertville
Friendly City Days on June 9, 2016
Motioned by Sorensen, seconded by Vetch, to approve the Consent Agenda as presented. Ayes:
Hendrickson, Hudson, Olson, Sorensen, and Vetsch. Nays: None. Absent: None. MOTION
DECLARED CARRIED.
7. PUBLIC HEARINGS – None
8. DEPARTMENT BUSINESS
A. City Council
1). Committee Updates (STMA Ice Arena, Planning, JPWB, Parks, Fire Board, FYCC,
etc.)
Sorensen reported the Albertville members of the Fire Advisory Committee had met with Springsted
to review shared fire service prior to tonight’s Council meeting.
2). Parks Committee Minutes – No Action Required
Vetsch reported the Parks Committee reviewed the layout concept for the depot at Central Park.
B. Planning/Zoning
1). 2016 Planning Commission Appointments
Brixius reported that two Planning Commission terms expired at the end of 2015. Council recently
changed the composition of the Planning Commission to allow for an alternate commissioner for the
Commission. Staff advertised the vacancies and received seven letters of interest. The Personnel
Committee interviewed five of those interested; two were unable to attend the interviews. The
Committee recommended appointing Ron Klecker and Michael Brempell to the two regular terms
and Sheena Wegner to the alternate term. Each term will be for four years. Hendrickson and Olson
said those interviewed all had positive attributes they could bring to the City. Olson stated he was
glad they went through the process and hopes they will continue to receive multiple candidates in
years to come.
Motion to Adopt Resolution No. 2016-007 approving Planning Commission appointments for
2016-2020. Ayes: Hendrickson, Hudson, Olson, Sorensen, and Vetsch. Nays: None. Absent:
None. MOTION DECLARED CARRIED.
C. Public Works/Engineering
1). 2016 Municipal State Aid System Revision
Nafstad reported they have 0.36 miles they can designate as a Municipal State Aid Street. He
recommends that 57th Street NE between Main Avenue NE and Barthel Industrial Drive NE be
designated as a MSAS. He reported State Aid Streets receive State funds for improvements. Olson
Agenda Page 68
City Council Meeting Minutes Page 3
Regular Meeting of April 4, 2016
inquired why there is a balance of MSAS to designate. Nafstad replied the balance is due to recent
MSA “Needs” changes and new local road mileage.
Motioned by Sorensen, seconded by Olson, to Approve Resolution 2016-008 establishing a new
Municipal State Aid Street Segment. Ayes: Hendrickson, Hudson, Olson, Sorensen, and Vetsch.
Nays: None. Absent: None. MOTION DECLARED CARRIED.
D. Fire – None
E. Finance – None
F. City Clerk – None
G. Building – None
H. Legal – None
I. Administration
1). City Administrator’s Update
Nafstad reported that CenturyLink will be installing fiber optic cable in several neighborhoods this
summer and staff is working with them on permits. CenturyLink will be working in a significant
number of neighborhoods. Staff will also be working on communication with residents on the
project.
Nafstad stated that staff has been working on annual crack sealing.
Sorensen inquired about concepts for a new soccer facility. Nafstad replied that the soccer
association is scheduled to be present at the next City Council meeting.
9. ANNOUNCEMENTS AND/OR UPCOMING MEETINGS
April 6 Fire Advisory Committee
April 7 Fire Business Meeting
April 11 STMA Ice Arena Board, 6:00 p.m.
April 12 Planning Commission, 7:00 p.m.
April 18 Local Board of Appeals and Equalization, 6:00 p.m.
City Council, 7:00 p.m.
April 25 Joint Powers Water Board, 6:00 p.m.
Parks Committee, 8:00 p.m.
May 2 City Council, 7:00 p.m.
May 9 STMA Ice Arena Board, 6:00 p.m.
May 10 Planning Commission, 7:00 p.m.
May 16 City Council, 7:00 p.m.
May 20 Parks Night Out, 6:00 p.m. – 8:00 p.m.
May 23 Joint Powers Water Board, 6:00 p.m.
Parks Committee, 8:00 p.m.
Agenda Page 69
City Council Meeting Minutes Page 4
Regular Meeting of April 4, 2016
May 30 Memorial Day, City Offices Closed
APRIL
MAY
Su M Tu W Th F Sa
Su M Tu W Th F Sa
1 2
1 CC 2 3 4 5 6 7
3 CC 4 5 FAC6
FB
7 8 9
8 Ice 9 PC 10 11 12 13 14
10 Ice 11 PC12 13 14 15 16
15 CC 16 17 18 19 20 21
17 CC18 19 20 21 22 23
22 JP23PK 24 25 26 27 28
24 JP 25 26 27 28 29 30 29 H 30 31
Hendrickson declared a recess of the regular meeting.
10. WORKSHOP
Hendrickson reconvened the meeting and moved into the workshop on the Mall of Entertainment.
Casey Darkenwald was present at the meeting and he introduced the project’s architect, general
contractor, and planning and engineering consultants. Darkenwald stated the development would be
approximately 314,000 square feet with 100,000 square feet of entertainment, 50,000 square feet of
waterpark, and a 275 room hotel. He felt the area is a good destination point between St. Cloud and
the Twin Cities. He stated they had acquired the property, including the property surrounding the
development site, several years ago. In 2004/2005, an AUAR was completed, but will need to be
done again which will address traffic and utility needs. The zoning was recently changed to B2-A to
accommodate the proposed use. They are working on completing the wetland delineation and the
master plan for the entire 82 acre property.
Darkenwald showed the concept of the overall larger project site that includes the 82 acres of
Darkenwald-owned land. Darkenwald stated they had received interest in space for medical use,
multifamily housing, and senior housing options as well as other retailers and restaurants interested
in being in or around the area. He stated they are expecting to sign with another brand for the
entertainment aspect of the mall of entertainment.
Sorensen inquired when they expect the entire 82 acre site to be developed and Darkenwald replied
some development could be viable within two years, but he anticipates overall development could be
five to eight years out.
Vetsch did not feel multifamily would fit in the commercial area. Darkenwald replied that it would
be difficult to fill the entire site with retail. Hudson stated that he would be open to review all uses.
Hendrickson reported that she heard from local industries that their workers are looking for housing.
Darkenwald stated they are trying to create an attraction that is currently not available in this area.
Hendrickson inquired about the edutainment mentioned in the latest press release. Darkenwald
stated they would cater to that on the weekends and market use of the facility as a convention center
during the week.
Agenda Page 70
City Council Meeting Minutes Page 5
Regular Meeting of April 4, 2016
Couri inquired about the private road from the Albertville Premium Outlet Mall to the site and
Darkenwald stated they are currently in discussions with the Outlet Mall about it.
Darkenwald hopes for a fall 2016 groundbreaking with completion in the fourth quarter of 2017. He
anticipates getting a formal application to the City as soon as possible.
Darkenwald described the development group as a multigenerational group with a variety of years of
experience and different specialties. He stated that Black Forest 2 was created to work with the
entertainment aspect of the development.
Hudson inquired if the development group would be seeking any type of assistance from the City.
Darkenwald stated they would like to discuss with the City improvements that would benefit the
whole area.
Hudson inquired about security at the development and how that would impact law enforcement
services. Darkenwald replied there would be in-house security.
Hendrickson inquired about the size of the conference center and stated there is a need for fundraiser
sites, wedding venues, and accommodations for larger events in general. The development group
replied the conference center will be designed to accommodate needs of all clientele visiting the
entertainment mall.
Couri inquired when the traffic portion of the AUAR will be completed. The development group
replied that is what they would work on first and they will be asking to the city to order the traffic
study sometime soon. They estimate it would take a couple of months after the application.
Hendrickson thanked the group for the update and the Council looks forward to their application.
11. PERFORMANCE REVIEWS
Council conducted performance reviews for the City Planner, City Attorney, and City Administrator.
All three were given positive reviews.
12. ADJOURNMENT
Motioned by Vetsch, seconded by Olson, to adjourn the meeting at 9:42 p.m. Ayes: Hendrickson,
Hudson, Olson, Sorensen, and Vetsch. Nays: None. Absent: None. MOTION DECLARED
CARRIED.
Respectfully submitted,
___________________________________
Kimberly A. Olson, City Clerk
Agenda Page 71
Mayor and Council Request for Action
M:\Public Data\City Council\Council Packet Information\2016\041816\2016-18-04 Finance Bills Report (RCA).doc
Meeting Date: April 18, 2016
April 14, 2016
SUBJECT: CONSENT - FINANCE – PAYMENT OF BILLS
RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the
following:
MOTION TO: Authorize the Monday, April 18, 2016 payment of the claims as presented
except the bills specifically pulled, which are passed by separate motion. The claims listing has
been provided to Council as a separate document. The claims listing is available for public
viewing at City Hall upon request.
BACKGROUND: The City processes claims on a semi-monthly basis. The bills are approved
through their respective departments and administration and passed onto the City Council for
approval.
KEY ISSUES:
• Account codes starting with 810 are STMA Arena Expenses/Vendors (bolded) and
key issues will be presented in the claims listing document.
POLICY/PRACTICES CONSIDERATIONS: It is the City’s policy to review and approve
payables on a semi-monthly basis.
FINANCIAL CONSIDERATIONS: City staff has reviewed and recommends approval of
payments presented.
LEGAL CONSIDERATIONS: The Mayor and Council have the authority to approve all bills
pursuant to Minnesota State Law, which requires all bills to be paid in a timely manner,
generally within 30 days unless one party determines to dispute the billing.
Responsible Person: Tina Lannes, Finance Director
Submitted through: Adam Nafstad, City Administrator-PWD
Attachment: List of Claims (under separate cover)
Agenda Page 72
Mayor and Council Request for Action
M:\Public Data\City Council\Council Packet Information\2016\041816\04 18 2016 Finance Inter Fund Loan RCA (tl).doc
Meeting Date: April 18, 2016
April 12, 2016
SUBJECT: CONSENT – FINANCE – RESOLUTION AUTHORIZING AND DOCUMENTING INTER-
FUND LOANS/ADVANCES FROM THE SEWER ACCESS FUND
RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the
following:
MOTION TO: Approve Resolution No. 2016-009 entitled a Resolution Authorizing and
Documenting Inter-Fund Loans to Fund Negative Fund balances.
• Inter-Fund Loan from Sewer Access Fund (204) to 2003A GO Imp Bond Fund (357) in
the amount of $555,441 to fund the negative balance in the debt service fund; and,
• Inter-Fund Loan from Sewer Access Fund (204) to Prairie Run Capital Project Fund
(473) in the amount of $568,842 to fund the negative balance in the capital project fund.
BACKGROUND: Throughout the year, the City Council approves projects with plans to issue
bonds or some other type of financing at a later time. Inter-fund loans provide interim financing
until the other financing is completed. In some cases, inter-fund loans are the primary source to
finance projects that have a very short financing term. An example of this is carrying
assessments for a project for a few years where it is not cost effective to issue new debt. At least
annually, City staff and auditors review and recommend inter-fund loans/advances to fund
running negative balances so as to remain in compliance with Generally Accepted Accounting
Principles (GAAP).
POLICY CONSIDERATIONS: It is the Mayor and Council’s policy to review and approve all
inter-fund loans/advances.
FINANCIAL CONSIDERATIONS: At least annually, the City must fund all negative running
balances for Capital Projects, Debt Service or other miscellaneous funds in accordance with
General Accounting Principals (GAAP). The inter-fund loan or advance is a loan from the
Sewer Access Charge Fund (SAC) to the respective negative balance funds at an interest rate
equal to the rate of investment earned by the City’s investments. Included in the loan is a
financial commitment detailing the source of funds to repay the loan. These inter-fund loans are
an inexpensive way to fund some City activities instead of issuing bonds.
LEGAL CONSIDERATIONS: The Mayor and Council have the authority to review and direct
staff to take action regarding all financial matters.
Responsible Person/Department: Tina Lannes, Finance Director
Submitted Through: Adam Nafstad, City Administrator – PWD
Attachments: Resolution No. 2016-009
Agenda Page 73
CITY OF ALBERTVILLE
COUNTY OF WRIGHT
STATE OF MINNESOTA
RESOLUTION NO. 2016-009
A RESOLUTION AUTHORIZING AND DOCUMENTING
INTER-FUND LOAN TO FUND NEGATIVE FUND BALANCES
WHEREAS, the Albertville City Council has reviewed its annual audit; and
WHEREAS, an interfund loan is hereby established in the amount of $1,124,283
with funds to be allocated into the following:
Fund 357 2003A GO Imp Bond $555,441
Fund 473 Prairie Run $568,842
NOW THEREFORE, BE IT RESOLVED by the Albertville City Council to
approve an inter-fund loan from Fund 204 of $1,124,283 effective December 31, 2015 at
an interest rate of 0%.
Adopted by the Albertville City Council this 18th day of April 2016
Jillian Hendrickson, Mayor
Attest:
Kimberly Olson, City Clerk
Agenda Page 74
Mayor and Council Request for Action
M:\Public Data\City Council\Council Packet Information\2016\041816\04 18 2016 Finance Transfers RCA (tl).doc
Meeting Date: April 18, 2016
April 12, 2016
SUBJECT: CONSENT - FINANCE – RESOLUTION TRANSFERRING FUNDS
RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the
following resolution:
MOTION TO: Approve Resolution No. 2016-010 entitled a Resolution to Transfer Funds.
• Transfer $44,000 from General Fund No. 101 to Fund 473 Prairie Run, budgeted
transfer for debt
• Transfer $171,203.72 from Water Access Fund No. 206 to Fund 602 Water Fund for
annual bond payments
• Transfer $526,757.44 from Sewer Access Fund No. 204 to Fund 601 Sewer Fund for
annual bond payments
• Transfer $300,000 from the General Fund No. 101 to Fund No. 102 Capital Outlay
Fund
BACKGROUND: City staff and auditors annually review and recommend transfer of funds for
designated purposes, bond payments, to close funds, or to fund a negative balance.
POLICY CONSIDERATIONS: It is the Mayor and Council’s policy to review and approve all
fund transfers.
FINANCIAL CONSIDERATIONS: Plan funding options on continuing and new projects.
Responsible Person/Department: Tina Lannes, Finance Director
Submitted Through: Adam Nafstad, City Administrator-PWD
Attachments: Resolution No. 2016-010
Agenda Page 75
CITY OF ALBERTVILLE
COUNTY OF WRIGHT
STATE OF MINNESOTA
RESOLUTION NO. 2016-010
A RESOLUTION TO TRANSFER FUNDS
WHEREAS, the Albertville City Council has reviewed its annual audit; and
NOW, THEREFORE, BE IT RESOLVED by the Albertville City Council that the following
actions are implemented:
Transfer $44,000 from General Fund No. 101 to Fund 473 Prairie Run budgeted transfer for
debt, and;
Transfer $171,203.72 from Water Access Fund No. 206 to Fund 602 Water Fund for annual
bond payments, and;
Transfer $526,757.44 from Sewer Access Fund No. 204 to Fund 601 Sewer Fund for annual
bond payments, and;
Transfer $300,000 from the General Fund No. 101 to Fund No. 102 Capital Outlay Fund.
Adopted by the Albertville City Council this 18th day of April 2016.
____________________________
Jillian Hendrickson, Mayor
Attest:
Kimberly A. Olson, City Clerk
Agenda Page 76
Mayor and Council Communication
M:\Public Data\City Council\Council Packet Information\2016\041816\2016-04-18 Fire Update.doc
Meeting Date: April 18, 2016
April 14, 2016
SUBJECT: FIRE DEPARTMENT UPDATE
RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the
following update:
CALLS FOR SERVICE:
• 55 total calls for the year (1st Quarter - 2016)
o 30 in Albertville
o 22 in Otsego
GENERAL ADMINISTRATION:
• Membership Update
o New Reserve Fire Fighter
Started 4/7/16
• Fire Department Memorial Project
o Funded by Albertville Fire Relief Association
o $10,000 donation from the Albertville Lions
• Grant Updates:
o AFG
Computer Scoring Complete
Announcements starting end of April
SCBA Priority
o Wright County Area United Way
o CenterPoint Energy
o DNR
• Updated Capital Plan
o Tender 11
o Rescue 11
o Medical Response Vehicle
• Shared Services Update
Responsible Person/Title: Eric Bullen, Fire Chief
Submitted Through: Adam Nafstad, City Administrator-PWD
Attachments: Fire Department Memorial Drawing
Capital Truck Plan Comparison
Agenda Page 77
Mayor and Council Communication – April 18, 2016
Fire Update Page 2 of 3
M:\Public Data\City Council\Council Packet Information\2016\041816\2016-04-18 Fire Update.doc
Meeting Date: April 18, 2016
Agenda Page 78
Mayor and Council Communication – April 18, 2016
Fire Update Page 3 of 3
M:\Public Data\City Council\Council Packet Information\2016\041816\2016-04-18 Fire Update.doc
Meeting Date: April 18, 2016
Vehicle Make/Year Date Purchased Expected Life Replacement Yr
Tender 11 International / 1995 1995 20 2015
Rescue 11 Marion / 1999 1999 20 2019
Engine 11 Spartan,Rosenbauer / 2006 2006 13 2019
Command Vehicle Chevy Tahoe / 2016 2015 10 2025
Utility 11 Ford F-250 / 2011 2011 20 2031
UTV 11 John Deere / 2011 2011 20 2031
Ladder 11 Spartan,Rosenbauer / 2001 2002 30 3032
Engine 12 Chevy Chassis, Waterous Pump / 1985 N/A N/A
Vehicle Make/Year Date Purchased Expected Life Replacement Yr
Engine 11 Spartan,Rosenbauer / 2006 2006 13 2019
Tender 11 International / 1995 1995 25 2020
Command Vehicle Chevy Tahoe / 2016 2015 10 2025
Utility 11 Ford F-250 / 2011 2011 15 2026
UTV 11 John Deere / 2011 2011 15 2026
MERV Chevy Suburban / 2016 2016 15 2031
Ladder 11 Spartan,Rosenbauer / 2001 2002 30 3032
Rescue 11 Marion / 1999 1999 N/A N/A
Engine 12 Chevy Chassis, Waterous Pump / 1985 N/A N/ACURRENTPROPOSED CAPITAL PLAN
CHANGES:
• Tender Replacement Date Delayed
• Replace Rescue 11 with smaller MERV
Agenda Page 79
Mayor and Council Request for Action
M:\Public Data\City Council\Council Packet Information\2016\041816\2016-04-18 AFCD Street Closure-Park Hours.docx
Meeting Date: April 18, 2016
April 14, 2016
SUBJECT: CITY CLERK - ALBERTVILLE FRIENDLY CITY DAYS COMMITTEE STREET CLOSING
AND PARK HOURS REQUEST
RECOMMENDATION: It is respectfully requested that the Mayor and City Council consider
passing the following:
MOTION TO: Approve the AFCD Committee request for street closings and modified Central
Park hours identified in the attached AFCD Committee letter to the City Council.
BACKGROUND: Friendly City Days will be held Wednesday, June 8 through Sunday, June 12,
2016. The Friendly City Days Committee is requesting the closure of the following streets for the
community festival during the dates and times listed below:
Street Date(s) Time Activity
58th St NE (Main to Lander) Mon.-Mon, June
6-13
All day Carnival
Lander Ave NE (58th to Mark Barthel’s
driveway)
Mon.-Mon, June
6-13
All day Carnival
Main Ave NE (57th to 59th) Fri., June 10 6:00 p.m. – 2:30 a.m. Friday activities
Lachman Ave NE (57th to 60th ) Sat., June 11 8:00 a.m. – 3:00 p.m. Car/Truck Show
Lachman Ave NE , Lamont Ave NE, 57th
St NE
Sat., June 11 10:00 a.m. - 10:30 a.m. Kiddie Parade
Main Ave NE(57th to 59th) Sat., June 11 8:00 a.m. - 2:30 a.m. Saturday
Activities
Main Ave NE (50th to 60th),
59th St NE (Barthel Ind. Dr to Main)
Barthel Ind. Dr. (51st to 59th)
51st St NE (Barthel Ind. Dr to Main)
60th St NE (CSAH 37 to Main)
Sun., June 12 1:00 p.m. - 4:00 p.m. Parade
City Code Section 8-3-2 designates that City parks close at 10:00 p.m. unless special permission is
given. The Committee is requesting an extension of park hours in Central Park for Friday, June 12
and Saturday, June 13 until 1:30 a.m. However, in Section 5-5-1, Noise Control, a civic celebration
recognized by the City Council is except from the noise provisions.
KEY ISSUES:
• The Committee has requested similar road closures in previous years.
• The Committee has submitted an application to the Wright County Highway Department
for closure of CSAH 18 (50th Street NE).
• The Committee has also submitted a request for assistance from the Wright County
Sheriff’s Office for security and traffic control for the event.
Agenda Page 80
Mayor and Council Request for Action – April 18, 2016
City Clerk - AFCD Committee Request Page 2 of 2
M:\Public Data\City Council\Council Packet Information\2016\041816\2016-04-18 AFCD Street Closure-Park Hours.docx
Meeting Date: April 18, 2016
• The City has received a request from a resident on Lachman Ave who would like the music
turned downed prior to 1:00 a.m. In years past, the City has also received complaints from
residents along 57th Street NE.
• The bands scheduled for the Friday and Saturday performances are already under contract
to perform until 1:00 a.m.
• The AFCD Committee extended the musical performances to 1:00 a.m. instead of midnight
in order to keep visitors off the streets. When the performances ended at midnight, visitors
would be in the street between midnight and bar closing at 2:00 a.m. By extending the
hours of the musical performances, the Committee’s hope is that visitors will opt to head
home rather than congregate in the street.
POLICY/PRACTICES CONSIDERATIONS: The Mayor and City Council have the authority
to approve or deny requests for street closures and the extension of City park hours. The City
Council has approved the request as presented in the past.
Responsible Person/Department: Kimberly A. Olson, City Clerk
Submitted through: Adam Nafstad, City Administrator-PWD
Attachments: Albertville Friendly City Days Committee request letter
Agenda Page 81
Albertville Friendly City Days
P.O. Box 162
Albertville, MN 55301
April 1, 2016
City of Albertville
P.O. Box 9
Albertville, MN 55301
City Council,
The Albertville Friendly City Days committee is requesting permission to close down the following list of streets on the days listed
during Friendly City Days.
Street Date Time Activity
_________________________________________________________________________________________
58th Street (Main Avenue to Lander Avenue) June 6-13 All Day Carnival
Lander Avenue (58th Street to Mark Barthel’s Driveway) June 6-13 All Day Carnival
Main Avenue (57th Street to 59th Street ) June 10 6:00 pm-2:30 am Friday Activities
Lachman Avenue (57th Street to 60th Street) June 11 8:00 am-3:00 pm Car and Truck Show
Lachman Avenue, Lamont Avenue, 57th Street June 11 10:00-10:30 am Kiddie Parade
Main Avenue (57th Street to 59th Street ) June 11 8:00 am-2:30 am Saturday Activities
Main Avenue (50th Street to 60th Street) June 12 1:00 - 4:00 pm Parade
59th Street (Barthel Industrial Drive to Main Street) June 12 1:00 - 4:00 pm Parade
Barthel Industrial Drive (51st Street to 59th Street) June 12 1:00 - 4:00 pm Parade
51st Street (Barthel Industrial Drive to Main Street) June 12 1:00 - 4:00 pm Parade
60th Street (CSAH 37 to Main Avenue) June 12 1:00 - 4:00 pm Parade
For your information the committee has submitted applications to Wright County Highway Department for closing CSAH18 (50th
Street) on June 12th. We have also requested assistance from the Wright County Sheriff’s office for security and traffic disbursement
for the entire weekend.
The Lions will again be sponsoring Craft Beer Tasting event during the garage band performances on Thursday evening from 6:00
p.m. to 10:00 p.m. This event is intended only as a Beer Tasting. The Lions have applied for a Strong Intoxicating Liqour License for
this Craft event along with a 3.2 Liqour License for the rest of the weekend. The events in the Park on Thursday would still end at
10:00 p.m. We are requesting permission to extend the hours in the city park from Thursday, June 9th to 10:00 p.m., Friday June
10th and Saturday June 11th to 1:30 am the next morning for the Carnival, Softball tournament, and Live Bands.
Sincerely,
LeRoy Berning
Albertville Friendly City Days Committee
Agenda Page 82
Mayor and Council Request for Action
M:\Public Data\City Council\Council Packet Information\2016\041816\Main Ave Sign RCA.doc
Meeting Date April 18, 2016
April 14, 2016
SUBJECT: MAIN AVENUE DIGITAL SIGN- RETROFIT TO INCLUDE NEW 5’ X10’ DIGITAL
MESSAGE CENTER AND IMPROVEMENTS TO THE STATIC AD PANEL
RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the
following:
MOTION TO: Approve Color Sign Systems, Inc. Proposal in the amount of $48,218 to retrofit
the Main Avenue NE digital sign.
BACKGROUND: The City-owned sign at Main Avenue NE and CSAH 37 was originally
constructed in 2004. The top of the sign includes a City identification piece and a single-line
reader board (both sides). The lower half of the sign is a static ad panel with 6 spaces on each
side. The reader board is used widely by non-profit groups, athletic associations, City Hall, and
the Fire Department. The static ad panels are available for Main Avenue NE businesses. Today
the reader board is not working and not worth repairing, as the software and parts are no longer
supported.
It is proposed the sign be retrofitted to include a new digital display, approximately 5’ x10’, on
the top portion and the lower ad cabinet be retrofitted to includes LED lighting and new ad
panels.
The City has consulted with three (3) sign companies and has received quotes based on five (5)
different sign manufacturers. The low quote was submitted by Color Sign Systems, Inc. and
included an Optec brand digital sign. The Color Sign Systems, Inc. quote includes the
following: removal of the upper message center and ID, fabricate and install new 16 mm
message center, install top trim cap, remove and replace all faces in lower cabinet, retrofit lower
cabinet with LED lighting, paint all cabinets to match, and provide new copy for the lower ad
panels.
KEY ISSUES:
• Repairing the existing sign is not a viable option.
• City Hall has many requests for use of the sign. Examples include FYCC, Lions Club,
church events, library, Women of Today, charity fundraisers, Fire Department, AFCD,
school activities, and athletic achievements as well as the posting of City sponsored events.
• The new sign comes with a 5-year parts and labor warranty.
• The quote does not include work related to the electrical service repair that is needed.
• The sign provides a no-cost advertising option for local non-profits.
• The sign comes with a catalog of sign art that can be used for advertisements.
Agenda Page 83
Mayor and Council Request for Action – April 18, 2016
Main Avenue Digital Sign Page 2 of 2
M:\Public Data\City Council\Council Packet Information\2016\041816\Main Ave Sign RCA.doc
Meeting Date: April 18, 2016
FINANCIAL CONSIDERATIONS: The cost associated with the sign retrofit is $48,218 and
will be funded through general fund reserves. The sign has an effective life expectancy of
approximately 10 years. Going forward, the City may want to budget annually for future
replacement.
LEGAL CONSIDERATIONS: The City has the authority to make capital purchases on behalf
of the City.
Submitted through: Adam Nafstad, City Administrator-PWD
Attached: Existing and Proposed Sign Elevations
On-File: Sign quotes
Agenda Page 84
Agenda Page 85
Agenda Page 86
City Administrator’s Update
April 14, 2016
GENERAL ADMINISTRATION
Local Board of Appeals and Equalization: This meeting will be at 6:00 p.m prior to the regular
City Council meeting. Trained and certified members of the Board are Larry, Rob, and John.
Ice Arena: The 2015 audit was presented at the last Arena Board meeting and the Board
approved the 2016 Budget.
LMC Conference: The deadline for pre-registration for the League’s annual June conference is
April 27. Pre-registration has a savings of $200 per person for the conference. Dates of the
conference are June 14-17.
Shared Fire Service Study: The Albertville Fire Committee Members met with Springsted on
April 4 and the Joint Fire Committee last week. One of next steps needed to continue the JPA
discussions is to determine the value of the Department’s assets.
2015 Financial Audit: The audit will be presented at the April 18 Council meeting by KDV.
Main Avenue NE & CSAH 37 Entrance Sign: Staff has received sign quotes for the City’s
entrance sign and will be on the agenda for discussion at the meeting.
Youth Soccer Association: The Youth Soccer Association is planning for 2019 when the lease of
the current space expires. The Soccer Association will be at the meeting to present a concept
to the Council.
Trailblazer Transit: Trailblazers recently closed out 2015 and reported there will be zero local
share for the 2015 calendar year.
Leuer/Munstenteiger CSAH 19 Property: Mike Leuer would like to update the Council on the
market reports he has completed and a concept he has for development of the property on
CSAH 19. This is not an application and no action is expected. The concept requires rezoning
and Mike would like preliminary feedback so he can decide whether or not to pursue an
application.
ENGINEERING/PUBLIC WORKS
CenturyLink Fiber: CenturyLink will be installing fiber optic cable in several neighborhoods this
summer. We are working with CenturyLink on the permit requirements for the project. I will
also be working with CenturyLink on the communication pieces required for the project (web
info, door hangers, etc.)
Signal Painting: We are currently soliciting quotes to paint three signal systems.
Agenda Page 87
City Administrator’s Update Page 2 of 2 April 14, 2016
Main Avenue RR Crossing: We have been in contact with the RR and are waiting for the
agreement.
57th Street NE: The final lift of pavement is scheduled to be placed after Friendly City Days. This
may occur sooner if weather permits.
Lachman Avenue NE Rear Yard Drainage: I have only received one of the five easement
agreements.
Traffic Studies: The traffic studies at Middle School West and CASH 19/57th Street NE are
underway.
UPCOMING EVENTS and ANNOUNCEMENTS:
Senior Center’s Volunteer Appreciation Brunch: 10:00 – 11:30 a.m., Monday, April 25 at the
St. Michael Government Center. Please let me know by April 22 if you would like to attend.
Explore your Parks Night: 6:00 – 8:00 p.m., Friday, May 20
ATTACHMENTS: (none)
Agenda Page 88