Loading...
2017-09-18 CC Agenda Packet City of Albertville Council Agenda Monday, September 18, 2017 City Council Chambers 7:00 p.m. PUBLIC COMMENTS -The City of Albertville welcomes and encourages public input on issues listed on the agenda or of general community interest. Citizens wishing to address the Council regarding specific agenda items, other than public hearings are invited to do so under Public Forum and are asked to fill out a “Request to Speak Card”. Presentations are limited to five (5) minutes. P:\City Council\Council Agendas\2017 Agenda Packets\2017-09-18 CC Agenda.docx Meeting Date: September 18, 2017 1. Call to Order 2. Pledge of Allegiance – Roll Call 3. Recognitions – Presentations – Introductions 4. Public Forum – (time reserved 5 minutes) 5. Amendments to the Agenda 6. Consent Agenda All items under the Consent Agenda are considered to be routine by the City staff and will be enacted by one motion. In the event an item is pulled, it will be discussed in the order it is listed on the Consent agenda following the approval of the remaining Consent items. These items will be approved by a separate motion. A. Approve the September 5, 2017 regular City Council meeting minutes as presented (pgs 4-9) B. Authorize the Monday, September 18, 2017 payment of claims as presented, except bills specifically pulled which are passed by separate motion. The claims listing has been provided to City Council as a separate document and is available for public view at City Hall upon request (pg 10) C. Approve a Major Temporary Outdoor Music Permit for the 152 Club, Inc. for September 30, 2017 located at 5794 Main Avenue NE (pgs 11-16) 7. Public Hearings A. Wastewater Treatment Facility Plan (pg 17) • Presentation by Bolton & Menk • Motion to Open Public Hearing • Call for Comments • Motion to Close Public Hearing • Motion to Approve Resolution No, 2017-028 Approving the Wastewater Treatment Facility Plan Agenda Page 1 City of Albertville Council Agenda Monday, September 18, 2017 Page 2 of 3 P:\City Council\Council Agendas\2017 Agenda Packets\2017-09-18 CC Agenda.docx Meeting Date: September 18, 2017 8. Department Business A. Public Works/Engineering 1). Wastewater Treatment Facility Design Proposal (pgs 18-24) (Motion to Authorize the preliminary design budget of $502,919 for design of improvements to the City’s wastewater treatment facility, including upgrades to the pretreatment building, UV system replacement and an additional sludge storage tank, construction of a lift station to convey treated wastewater from the City’s wastewater treatment facility to the Mississippi River, and related forcemain and gravity sewer and appurtenances for conveyance of the treated wastewater discharge, as detailed in the September 12, 2017 proposal from Bolton & Menk, Inc.) B. City Council 1). Committee Updates / Recent Meetings: • STMA Ice Arena Board – Sept. 11 • Planning Commission – Sept. 12 C. Planning/Zoning 1). Albertville Economic Development: Shred-N -Go (pg 25-34) (Motion to approve the August 29, 2017 letter proposal to Shred-N-Go and grant authorization to pursue the next steps in development.) 2). Voight Special Home Occupation (pgs 35-36) D. Finance 1). 2018 Preliminary Property Tax Levy and Budget (pgs 37-42) (Motion to Approve Resolution No. 2017-029 adopting the 2018 Preliminary Property Tax Levy.) (Motion to Approve Resolution No. 2017-030 adopting the 2018 Preliminary Budget. ) E. Fire - None F. City Clerk – None G. Building – None H. Legal – None I. Administration - None Agenda Page 2 City of Albertville Council Agenda Monday, September 18, 2017 Page 3 of 3 P:\City Council\Council Agendas\2017 Agenda Packets\2017-09-18 CC Agenda.docx Meeting Date: September 18, 2017 9. Announcements and/or Upcoming Meetings September 25 Joint Powers Water Board, 6:00 p.m. Parks Committee, 8:00 p.m. October 2 City Council, 7:00 p.m. October 4 Fire Advisory Committee, 6:00 p.m. October 9 STMA Ice Arena Board, 6:00 p.m. October 10 Planning Commission, 7:00 p.m. October 16 City Council, 7:00 p.m. October 23 Joint Powers Water Board, 6:00 p.m. October 30 Joint Governance Meeting, TBD SEPTEMBER Su M Tu W Th F Sa 1 2 3 H 4 CC 5 6 7 8 9 10 Ice 11 PC 12 13 14 15 16 17 CC 18 19 20 21 22 23 24 JP 25 26 27 28 29 30 OCTOBER Su M Tu W Th F Sa 1 CC 2 3 FAC4 5 6 7 8 Ice 9 PC10 11 12 13 14 15 CC 16 17 18 19 20 21 22 JP23PK 24 25 26 27 28 29 JM 30 31 10. Adjournment Agenda Page 3 Page 1 ALBERTVILLE CITY COUNCIL Tuesday, September 5, 2017 DRAFT MINUTES ALBERTVILLE CITY HALL 7:00 PM 1. CALL TO ORDER - PLEDGE OF ALLEGIANCE Mayor Hendrickson called the meeting to order at 7:04 p.m. 2. ROLL CALL Present: Mayor Hendrickson and Council members Cocking and Vetsch Absent: Council members Hudson and Olson Staff Present: City Administrator-PWD Adam Nafstad, Fire Chief Eric Bullen, Finance Director Tina Lannes and City Clerk Kimberly Hodena Others Present: Ron Klecker 3. RECOGNITIONS – PRESENTATIONS – INTRODUCTIONS – None 4. PUBLIC FORUM Ron Klecker, 5524 Kalland Avenue NE, thanked the Council for completing the trail loop and paving the Oakside Park walking trail. He felt it looks very nice. He suggested that signs indicating walking distance be put in parks that have walking trails. He would also like to see this information in the City newsletter. He felt the City’s walking trails are real assets to the community. 5. AMENDMENTS TO THE AGENDA Motioned by Vetsch, seconded by Cocking, to approve the Agenda as presented. Ayes: Hendrickson, Cocking and Vetsch. Nays: None. Absent: Hudson and Olson. MOTION DECLARED CARRIED. 6. CONSENT AGENDA All items under the Consent Agenda are considered to be routine by the City staff and will be enacted by one motion. In the event an item is pulled, it will be discussed in the order it is listed on the Consent agenda following the approval of the remaining Consent items. These items will be approved by a separate motion. A. Approve the August 21, 2017 City Council budget workshop meeting minutes as presented B. Approve the August 21, 2017 regular City Council budget meeting minutes as presented Agenda Page 4 DRAFTCity Council Meeting Minutes Page 2 Regular Meeting of September 5, 2017 C. Authorize the Tuesday, September 5, 2017 payment of claims as presented, except bills specifically pulled which are passed by separate motion. The claims listing has been provided to City Council as a separate document and is available for public view at City Hall upon request D. Approve a One-Day Temporary 3.2% Malt Liquor License for the Albertville Lions Club for October 22, 2017 E. Approve Resolution No. 2017-026 Approving a Lawful Gambling Premises Permit for the Albertville Lions Club for Villa Bar and Grill located at 11935 59th Street NE Motioned by Cocking, seconded by Vetsch, to approve the Consent Agenda as presented. Ayes: Hendrickson, Cocking and Vetsch. Nays: None. Absent: Hudson and Olson. MOTION DECLARED CARRIED. 7. PUBLIC HEARINGS - None 8. DEPARTMENT BUSINESS A. City Council 1). Committee Updates Hendrickson announced the Open Streets STMA event will be on Saturday, September 16. She stated the event is always well attended. Vetsch stated the Parks Committee had a lengthy meeting but he would share details when the whole Council is present. B. Fire 1). Wright County Fire Chiefs Association Joint Cooperative Agreement for Use of Fire Personnel and Equipment Bullen reported that the Wright County Fire Chiefs Association has been operating under mutual aid; however, there was no formal or written agreement in place. During the 2009 I-94 tanker rollover, it was determined that reimbursement for other responding mutual aid partners was not recoverable because there was no agreement in place allowing recovery. In May, the Wright County Fire Chiefs Association approved a joint cooperative agreement for fire personnel and equipment. The Wright County Fire Chiefs are now bringing that agreement to their respective Councils for approval; Wright County townships will also be asked to approve the agreement. Bullen stated this will allow all responding fire departments to recover costs associated with very large fire emergencies. He stated this is similar to what other local maintenance departments do as well. Nafstad asked what would happen if there was a large fire emergency in the Otsego portion of Albertville’s fire service district. Bullen replied he hoped that Otsego would approve the contract as the other Wright County cities, but the agreement should cover the event as it would be in Albertville’s fire district. Nafstad indicated that the Otsego fire contract expires at the end of this year and perhaps they should look into incorporating language regarding this into the contract. Agenda Page 5 DRAFTCity Council Meeting Minutes Page 3 Regular Meeting of September 5, 2017 Cocking inquired if the rates in the joint cooperative agreement are what is currently being used. Bullen replied that the rates in the agreement are the rates used by the MN DNR and fall between the current rates in the ordinance and FEMA rates. He stated they are closer to actual costs for response. Hendrickson inquired if this will impact response decisions and Bullen stated it will not .The department is mutual aid for other communities anyways. Motioned by Cocking, seconded by Vetsch, to approve Resolution No. 2017-027 entitled A Resolution Adopting the Wright County Fire Chiefs Association Joint Cooperative Agreement for the Use of Fire Personnel and Equipment. Ayes: Hendrickson, Cocking and Vetsch. Nays: None. Absent: Hudson and Olson. MOTION DECLARED CARRIED. 2). Establishing Charges for Emergency Response Services Bullen reported that in conjunction with the above agreement, he and the City Attorney did a major overhaul on the fire protection and emergency response section of the City Code. The last update occurred in 2008 and the proposed ordinance will allow the department to receive user service charges for emergency services. It also allows responding mutual aid partners to recover costs if they have adopted the Wright County Fire Chiefs Association Joint Cooperative Agreement. Bullen reported the new ordinance includes updated and added definitions, an appeal procedure, new language regarding fire watches, and now covers all roadways, not just I-94. He reported there would be no charges incurred for emergency medical, residential fire, or institutional building calls. The exception to this would be if a fire resulted due to illegal activities. Cocking inquired why there are not charges for all calls. Bullen stated calls that would incur charges under the new ordinance are those types of calls that require personnel and equipment above and beyond regular department operations. Nafstad suggested that Exhibit A to the ordinance be removed and language put in the ordinance to add the charges to the city’s fee schedule table in the City Code. Motioned by Cocking, seconded by Hendrickson, to adopt Ordinance No. 2017-07 entitled An Ordinance Establishing Charges for Emergency Response Services with language adding charges to the fee table in the Albertville City Code, Section 3-1-3 and removing Exhibit A. Ayes: Hendrickson, Cocking and Vetsch. Nays: None. Absent: Hudson and Olson. MOTION DECLARED CARRIED. C. Finance - None D. City Clerk - None E. Public Works/Engineering – None F. Planning/Zoning – None G. Building – None Agenda Page 6 DRAFTCity Council Meeting Minutes Page 4 Regular Meeting of September 5, 2017 H. Legal – None I. Administration 1). City Code Compliance Nafstad reported that overall code compliance has been going fairly well considering the number of parcels in the City. He stated however staff would just like to update the Council on three ongoing complaints that have involved significant staff time or that Council has received correspondence on. Nafstad reported there is a property that has at least five dogs and the City Code allows for only two dogs. Hodena explained staff has dealt with the issue since 2016 and letters were sent last summer. The owner registered two dogs and no additional complaints were received. Complaints started again in early 2017 and the matter was referred to the City Attorney who explained the limit is two dogs total, whether owned or visiting and the owner said the matter would be resolved. Additional complained continued to be received and the city has documentation showing the multiple dogs. A citation has been sent as well. Hendrickson asked if they could receive a kennel permit and Hodena explained the process and regulations for obtaining one and why a kennel permit likely would not apply to this situation, however; Hodena reported kennel permit materials were sent to the owners last year and nothing to date has been received. Hendrickson felt the owners email to Council was an appeal of the citation and she would like the owner to have the opportunity to apply for a kennel permit. Council directed staff to work with the owner on the process. Nafstad reported there is a situation where a homeowner lives on a large lot and listed the following issues: • Junk accumulation in unsheltered premises at the front, side, and rear yards as well as on the pond. • Cars and equipment parked on front lawn. • Storage of recreational vehicles, trailers, and commercial equipment across the premises. • Stockpiled materials, debris, and brush piles located across the premises. • Tracked material and woodchips on the street. • Miscellaneous items stored on top of frozen pond. • Creation of a second driveway. This issue has been turned over the City Attorney to get a court order to clean up the property. Nafstad reported there is a property that is running a home occupation and the City has received multiple complaints over the last two years regarding activity associated with the home occupation. The property owner would like a special home occupation permit, which are reviewed and issued by administrative approval. Staff detailed the types of complaints that have come in and also showed Council photos of the some of the parking issues that are of concerning to the neighboring properties. Nafstad reported that if the permit is issued, there would be conditions regarding parking, hours of operation, etc. Hendrickson was supportive of how staff was dealing with the issue. Cocking felt that if the conditions are not complied with, the permit can be revoked. He felt this allows the property owner to continue his business, but also addresses the neighborhood concerns. Agenda Page 7 DRAFTCity Council Meeting Minutes Page 5 Regular Meeting of September 5, 2017 2). City Administrator’s Update Nafstad reported the claim filed against the City for car damage from a manhole cover that went to court received a ruling in favor of the City. Dirt work is beginning on the Towne Lakes 7th and Hunters Pass 3rd Additions. At this point, the Town Lakes Homeowners Association has not amended their documents to allow additional properties into the association. Nafstad reported that options for relocating the discharge at the Wastewater Treatment Facility will be presented at the next meeting and Council will need to hold a public hearing for the facility plan. He reviewed several of the options that are available for the relocation. 3). 2018 Budget Discussion Lannes reported the budget has been amended; she has since received the numbers for the law enforcement contract, employee health insurance and the tax capacity for 2018. She stated the two- year law enforcement contract goes up just over 3% each year and the increase in health insurance is over 30%. She stated that in some years the insurance premium has gone down and they have done very well in the co-op program. Hendrickson stated such large premium increases are very similar to what is being experienced all over the country. Lannes stated it about time to go out for bids anyways and so she will do some comparisons to other plans. Hendrickson cautioned about selecting a plan solely based on price and to research the benefits in each plan. Overall, Lannes stated these increases bump the levy increase from 2.60% to 3.07%. Nafstad stated they are looking for a target number to come back with for the next meeting. Lannes stated the preliminary budget must be approved at that meeting. Vetsch suggested holding a budget workshop prior to that meeting then. Vetsch stated that he would like to see staff come in at a number under 3.0%. Lannes stated she would probably reduce capital then, but she will she will see what else can be reduced as well. Nafstad stated the budget will come back at the next regular meeting. 9. Announcements and/or Upcoming Meetings September 4 City Offices Closed, Labor Day September 5 City Council, 7:00 p.m. September 11 STMA Ice Arena Board, 6:00 p.m. September 12 Planning Commission, 7:00 p.m. September 18 City C ouncil, 7:00 p.m. September 25 Joint Powers Water Board, 6:00 p.m. Parks Committee, 8:00 p.m. October 2 City Council, 7:00 p.m. October 4 Fire Advisory Committee, 6:00 p.m. October 9 STMA Ice Arena Board, 6:00 p.m. October 10 Planning Commission, 7:00 p.m. October 23 Joint Powers Water Board, 6:00 p.m. October 30 Joint Governance Meeting, TBD Agenda Page 8 DRAFTCity Council Meeting Minutes Page 6 Regular Meeting of September 5, 2017 10. ADJOURNMENT Motioned by Cocking, seconded by Vetsch, to adjourn the meeting at 8:59 p.m. Ayes: Hendrickson, Olson and Vetsch. Nays: None. Absent: Hudson and Olson. MOTION DECLARED CARRIED. Respectfully submitted, ___________________________________ Kimberly A. Hodena, City Clerk Agenda Page 9 Mayor and Council Request for Action P:\City Council\Council Packet Information\2017\091817\2017-09-18 Finance Bills Report (RCA).docx Meeting Date: September 18, 2017 September 14, 2017 SUBJECT: CONSENT - FINANCE – PAYMENT OF BILLS RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the following: MOTION TO: Authorize the Monday, September 18, 2017 payment of the claims as presented except the bills specifically pulled, which are passed by separate motion. The claims listing has been provided to Council as a separate document. The claims listing is available for public viewing at City Hall upon request. BACKGROUND: The City processes claims on a semi-monthly basis. The bills are approved through their respective departments and administration and passed onto the City Council for approval. KEY ISSUES: • Account codes starting with 810 are STMA Arena Expenses/Vendors (bolded) and key issues will be presented in the claims listing document. POLICY/PRACTICES CONSIDERATIONS: It is the City’s policy to review and approve payables on a semi-monthly basis. FINANCIAL CONSIDERATIONS: City staff has reviewed and recommends approval of payments presented. LEGAL CONSIDERATIONS: The Mayor and Council have the authority to approve all bills pursuant to Minnesota State Law, which requires all bills to be paid in a timely manner, generally within 30 days unless one party determines to dispute the billing. Responsible Person: Tina Lannes, Finance Director Submitted through: Adam Nafstad, City Administrator-PWD Attachment: List of Claims (under separate cover) Agenda Page 10 Mayor and Council Request for Action P:\City Council\Council Packet Information\2017\091817\2017-09-18 Outdoor Music Permit for 152 Club.docx Meeting Date: September 18, 2017 September 14, 2017 SUBJECT: CONSENT – CITY CLERK – TEMPORARY OUTDOOR MUSIC PERMIT RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the following: MOTION TO: Approve a Major Temporary Outdoor Music Permit for the 152 Club, Inc. for September 30, 2017 located at 5794 Main Avenue NE. BACKGROUND: The City Council revised its Temporary Outdoor Music ordinance in 2013. The revision more clearly defined the definitions of both a Major and Minor Temporary Outdoor Music Permit and the requirements that must be met for each type of permit. The applicant, Trish Holm of 152 Club, Inc., has applied for a Major Temporary Outdoor Music Permit for September 30, 2017. A Major Temporary Outdoor Music Permit must meet the following requirements: 1. Any person, organization, and/or entity shall be limited to a maximum of two (2) major permits per year. No commercial property shall host more than three (3) major events in a calendar year. 2. The permit applicant must pay a permit fee as set by the City Council by resolution and provide information and/or a plan(s) that demonstrates that the site event will comply with the performance standards of this code. 3. The permit applicant must demonstrate that there will be adequate sanitary facilities for the event. 4. The permit applicant must demonstrate that there will be adequate security and fencing to control access to the event at the location of the outdoor musical performance. 5. The permit applicant must have sufficient off-street parking. The music event shall not occupy required parking for the principal use of the site. 6. The major outdoor musical performance must not interfere with other commercial and governmental activities or with the quiet enjoyment of residential property. 7. The stage, performers, speakers and amplifiers are located three hundred feet (300’) from any residence located in a residential zoning district. 8. The stage, speakers, and amplifiers are arranged in a design and manner that does not directly broadcast music at or toward a residence within three hundred feet (300’) of the stage. 9. Major outdoor music events shall be allowed between May 15th and October 15th and the live outdoor musical performance shall only occur on the dates and during the hours designated by the City Council. 10. Major outdoor music events shall not perform beyond 12:00 midnight. 11. The volume of the outdoor musical performance must be reasonable. The permit holder shall comply with all requests of the Sheriff’s Department to reduce volumes to mitigate nuisance complaints. Agenda Page 11 Mayor and Council Request for Action – September 18, 2017 152 Club, Inc. Outdoor Music Event Page 2 of 2 P:\City Council\Council Packet Information\2017\091817\2017-09-18 Outdoor Music Permit for 152 Club.docx Meeting Date: September 18, 2017 12. Failure to abide by these standards or the receipt of nuisance complaints may be grounds for denial of future major outdoor music permits for the property. The applicant has previously held both Major and Minor Temporary Outdoor Music Permits and is familiar with the requirements that must be met. KEY ISSUES: • The applicant has paid the appropriate fee. • The applicant has submitted a site plan showing the location of speakers, fencing and security, and has indicated adequate sanitary facilities as well as parking. • The September 30, 2017 event is the applicant’s annual Oktoberfest Celebration and music will be played from 3:00 p.m. – 7:00 p.m. and again from 8:00 p.m. – 11:59 p.m. • The applicant has indicated they will abide by the noise requirements. • Failure to abide by the standards or the receipt of nuisance complaints may be grounds for denial of future Major Outdoor Music Permits. POLICY/PRACTICES CONSIDERATIONS: The Mayor and City Council have the authority to approve or deny any Temporary Outdoor Music Permit. FINANCIAL CONSIDERATIONS: There is minimal financial revenue collected from the applicant for the music permit. Responsible Person/Department: Kimberly A. Hodena, City Clerk Submitted Through: Adam Nafstad, City Administrator-PWD Attachments: Temporary Outdoor Music Application Agenda Page 12 5959 Main Avenue NE A\1bertville P.O. Box 9 Albertville, MN 55301 Small "'cvu r= living. Big c=.ey lits. APPLICATION FOR TEMPORARY OUTDOOR MUSIC Temporary Outdoor Music Application must be submitted a minimum of 14 business days prior to a Council meeting. Office Use Only D41e4R,, ec'd: /-S % `7 hec ash: ermit mailed: 1. Applicant Name and/or rgz Contact Person: Address: C724I 1 V1lci 4 Day -time Phone No.: O dAmountPd: 04- Mtg Date: of - l 1 - 1-7 Sheriff notified: VJZ ( (V'`q Email Address: 2. Address of where the O uLtdoor Musical Performance will take place: the Outdoor Musical Performance will take place: o4 ; D 4. Hours of the Outdoor Musical 3 - -7 oa I ua 12c- CHECKLIST OF ITEMS NEEDED WHEN SUBMITTING AN APPLICATION TO THE PLANNING DEPARTMENT FOR A TEMPORARY OUTDOOR MUSIC PERMIT Staff will review Section 5-5-3 of the City Code in determining whether to grant the request for temporary outdoor musicalperformance. Applicants should review this section of the Ordinance to understand conditions the City places on outdoor musical performances. In addition, permit approval will be based upon the applicants providing the following information for review by City staff: Agenda Page 13 The applicant shall demonstrate that the event site can satisfy the requirements the City has set forth with regards to holding an outdoor music event. They shall submit a written narrative and/or site plan addressing the following: Anticipated number of people at the outdoor music event. The provision of sanitary facilities for the music event. The provision of security and/or fencing to control access to the music event. The location of off-street parking for the music event. The location and orientation of the proposed stage, speakers, amplifiers, and performers. In addition, applicants shall indicate the distance between these entities and any residence/building in a residential zoning district, which must be a minimum of 300 feet. A calendar of days in the week when outdoor music events may occur. SPO ?Jo C A description of the type of musical performance (' e. instrumenta , acoustic, etc.) Applicants Signature Date Agenda Page 14 5794 Main Avenue Northeast Albeirwille, MN - Google Maps Page I ot'l Tomid"ftabOrt are vis" onthe Itimew. Um the *Pdnrk* M'd in the mp. W-1 LA 4 L a 4e-o.i 7,4 ve Lt '/Ctk-`S Ol +14 1, Luj j tj 41 w e4,u:6 i e peVICt" 0(- &11 'L t' 6 ?--,t-tu., r ... - R I C-4 lc7z C%J' C4 61) ln A 1C, tiec IU.,Jklc f L Lit, lctx- L. -Tla L Northeasi,*,klbertville,+M... 9/1 lf2012enuehttps://maps.google.com/maps?hl=en&q=5794. Agenda Page 18 Agenda Page 15 MAIN AVE NF 111 BOX 19 AL1131kiVIIIE MN 55AOI 763-497- 3384 I I di ; t I onI L108. 8 75b 1/ 24 1 - (i 1 : 0?pm T i a,,ey @ PUS 10 - HP letup Permit $ 10). Ou 152 lliib, Aiin(:al ar.cjtr;til, anti ore Mijl)t 11"61 Receipt lotcll $1 (w. (-I(i t.i-,Ht,k Payment (46,12) $1 Ou, oh Agenda Page 16 CITY OF ALBERTVILLE COUNTY OF WRIGHT STATE OF MINNESOTA RESOLUTION NO. 2017-028 RESOLUTION APPROVING THE WASTEWATER TREATMENT FACILITY PLAN WHEREAS, The City Council of the City of Albertville recognizes the need for new wastewater treatment limits at the City’s Wastewater Treatment Facility, and WHEREAS, The Engineer, Bolton & Menk, Inc., has prepared a Wastewater Treatment Facility Plan for the purpose of submitting such plan to the Minnesota Pollution Control Agency; and NOW, THEREFORE, BE IT RESOLVED, by the City Council in and for the City of Albertville, MN as follows: 1. The City Council does hereby approve the Wastewater Treatment Facility Plan as presented by the Engineer. 2. The City Council hereby authorized and directed to submit the Wastewater Treatment Facility Plan to the Minnesota Pollution Control Agency for review and approval. Adopted by the City Council of Albertville, Minnesota, this 18th day of September, 2017. __________________________________ Jillian Hendrickson, Mayor ATTEST: __________________________________ Kimberly A. Hodena, City Clerk Agenda Page 17 Mayor and Council Request for Action P:\City Council\Council Packet Information\2017\091817\WWTP Upgrade and Discharge Piping RCA.doc Meeting Date: September 18, 2017 September 12, 2017 SUBJECT: PUBLIC WORKS – WASTEWATER TREATMENT FACILITY IMPROVEMENTS AND DISCHARGE PIPING RECOMMENDATION: This space on the agenda is reserved for the City Council to consider authorizing preliminary engineering to make improvements to the City’s wastewater treatment facility, which includes relocation of the facility’s discharge. MOTION TO: Authorize the preliminary design budget of $502,919 for design of improvements to the City’s wastewater treatment facility, including upgrades to the pretreatment building, UV system replacement and an additional sludge storage tank, construction of a lift station to convey treated wastewater from the City’s wastewater treatment facility to the Mississippi River, and related forcemain and gravity sewer and appurtenances for conveyance of the treated wastewater discharge, as detailed in the September 12, 2017 proposal from Bolton & Menk, Inc. BACKGROUND INFORMATION: Prior to reissuance of the National Pollutant Discharge Elimination System (NPDES) / State Disposal System (SDS) permit for the City’s wastewater treatment facility in 2021, Albertville will be required by the MPCA to make plant improvements to meet more stringent discharge requirements, including reducing the phosphorus discharge from the current limit of 1.0 mg/L to 0.06 mg/L. A wastewater treatment facility plan, per the requirements of the MPCA, has been completed and has determined the most feasible alternative to meet the future treatment standards is to relocate the discharge from Hunters Lake and discharge directly to the Mississippi River. Alternatives reviewed have associated capital costs alone ranging from $24,500,000 to $6,700,000, the last being the preferred. On August 28, 2017, staff had a phone conference with MPCA staff to ensure the relocation of the discharge was also the MPCA’s preferred alternative, which was confirmed. The preferred alternative will require close examination of the potential impacts to School and Hunters Lakes, which has been included in the preliminary design proposal. The direct discharge to the Mississippi River will also require close coordination with the City of Otsego and Wright County, as the discharge pipe will be placed in public easement. Although the City has until 2021 to complete the discharge improvements, staff is recommending constructing the improvements in 2019 either before or together with the scheduled improvements to CSAH 19 and 70th Street, which requires us to move forward with engineering this fall. As outlined in the engineering proposal, the proposed schedule includes preliminary design beginning fall of 2017 and bidding the project in the spring of 2019. Agenda Page 18 Mayor and Council Request for Action – WWTf Improvements September 18, 2017 Page 2 of 2 P:\City Council\Council Packet Information\2017\091817\WWTP Upgrade and Discharge Piping RCA.doc Meeting Date: September 18, 2017 The Preliminary Project Budget is as follows: Discharge Construction: $ 6,000,000 R/W and Easement: $ 1,200,000 Private Utility Work: $ 200,000 WWTF Improvements: $ 1,000,000 Subtotal $ 8,400,000 Contingencies (10%) $ 840,000 Engineer/Admin./Legal (12%) $ 1,008,000 TOTAL BUDGET $10,248,000 This budget projection is very preliminary and will be refined as part of the preliminary engineering. FINANCIAL CONSIDERATIONS: The costs associated with the preliminary design are estimated to be approximately $503,000, which will be paid with Sewer Access Fund. Using the preliminary engineering/plans, staff will submit for grant dollars and state funding programs. A finance plan will be needed to determine the best way to fund the overall project and will include debt, reserves, and potentially rate increases. LEGAL CONSIDERATIONS: The Mayor and Council possess the authority to authorize the preparation of plans for all municipal improvements. Responsible Person/Department: John Middendorf, Water/Wastewater Supervisor Adam Nafstad, City Administrator-PWD Submitted Through: Adam Nafstad, City Administrator Attachment: September 12, 2017 Bolton and Menk Proposal On file: 2017 Wastewater Treatment Facility Plan Agenda Page 19 P:\City Council\Council Packet Information\2017\091817\Preliminary Design Fee Estimate Letter.docx September 12, 2017 City of Albertville Mr. Adam Nafstad, City Administrator / Public Works Director / City Engineer 5959 Main Avenue NE P.O Box 9 Albertville, MN 55301 RE: Wastewater Treatment Plant Upgrade and Discharge Piping City of Albertville, MN Dear Mr. Nafstad: We are pleased to provide the following estimate of fees to provide preliminary design engineering services for the above referenced project. Project Scope: The project consists of numerous improvements to the existing WWTF, including upgrades to the pretreatment building, UV system replacement and an additional sludge storage tank, construction of a lift station to convey treated wastewater from the WWTF to the Mississippi River, and related forcemain and gravity sewer and appurtenances for conveyance of the treated wastewater discharge. The proposed preliminary design also includes a lake study to determine the impacts of removing the discharge from Hunters Lake. Task 1: Lake Study: The inflow, outflow and water surface elevation conditions in Hunters Lake may be affected by removing the direct effluent discharge from the wastewater treatment plant. Hunters Lake and School Lake both have nutrient impairments and would benefit from removing the treatment plant discharge. Bolton & Menk will work directly with City staff to understand the nature of the treatment plant inflow and determine its long term effects on the Hunters Lake annual water budget. We will analyze: • The total watershed inflow conditions compared to the contribution from the treatment plant effluent. • The overall effects to the lake if the treatment plant effluent is removed. • The potential improvements to water quality in Hunters Lake. • Potential improvements to the lake’s outlet. • A summary of any anticipated adverse effects to Lake. Agenda Page 20 P:\City Council\Council Packet Information\2017\091817\Preliminary Design Fee Estimate Letter.docx Task 2: Preliminary Design: There are several tasks associated with the preliminary design for the project as requested. The following is a summary of anticipated work tasks necessary to successfully complete the preliminary design as requested. The attached Work Plan and Hour Estimate lists each task in greater detail. Data Collection – Bolton & Menk will acquire available asbuilt plans for existing improvements, coordinate private utility locations, and research and attempt to locate existing private wells and ISTS’s along the project corridor. Topographic Survey - Bolton & Menk will complete a topographic survey along the project corridor to establish the location and elevation of existing features including but not limited to existing utilities, located private utilities, creeks and ditches, river bank and bottom, property and right of way monumentation, trees, fences, planted fields, landscaping, etc., that can affect alignment, or could be disturbed during construction. Wetland Delineation – Bolton & Menk will complete wetland delineations along the project corridor. Wetland edges will be determined in the field, marked and located by the survey crew. Bolton and Menk will prepare delineation reports, and coordinate with appropriate permitting agencies and governing bodies to begin preliminary permit approvals. Boundary Survey – Bolton & Menk will acquire available right-of-way plats and maps, subdivision plats, property legal descriptions, deeds, etc., along the project corridor, to establish property lines and right of way lines, determine existing easement locations, etc. deemed necessary for plan preparation, permitting, and potential temporary and permanent easements. Access Permission / Right of Entry Coordination – Bolton & Menk will coordinate with residents, the City, and appropriate agencies to notify, and / or acquire permissions for Bolton & Menk survey crews and staff, and geotechnical evaluation crews to access private properties to acquire the necessary information for the proposed project, as deemed necessary. Preliminary Plans Preparation – Bolton & Menk will prepare preliminary plans that are approximately 75% complete. Preliminary plans will include the proposed outfall pipe alignment and profile, lift station and SWPPP. Preliminary Easement Needs Determination - Bolton & Menk will determine the preliminary permanent and temporary easement needs based on the preliminary design. Drawings indicating the preliminary easement needs will be provided for consideration and evaluation. Cost Estimate – Bolton & Menk will complete an updated preliminary cost estimate for the proposed improvements based on the preliminary design. Geotechnical Evaluation: Soil borings along the project corridor are necessary to determine the existing soil conditions and resulting excavation limits, pipe and structure foundation needs, etc. Bolton & Menk will coordinate with the soil boring consultant to acquire the geotechnical data necessary for the project design. The fees for completion of the geotechnical evaluation will be billed directly to the City. This proposal does not include costs associated with a geotechnical evaluation. Agenda Page 21 P:\City Council\Council Packet Information\2017\091817\Preliminary Design Fee Estimate Letter.docx Task 3: Agency Coordination: At this point agency coordination is the biggest unknown. It is important to gather soils, wetland and topographic information and determine a route with the least amount of environmental impacts. We have included time to obtain the Anti Degradation permit and complete an Environmental Assessment Worksheet (EAW). Depending on the findings this could require additional agency coordination. Coordination With City – Bolton & Menk will coordinate and attend meetings with City staff regarding design details, specifications, etc. as required and or requested by the City. Agency Coordination – Bolton & Menk will attend meetings and coordinate with the numerous governing agencies with jurisdiction on the proposed project, to determine agency requirements, acquire data, complete preliminary permitting and approval efforts, etc. Other governing agencies with potential jurisdiction on this project include but are not limited to Wright County, City of Otsego, USACOE, MPCA, DNR, MDH, USCG, private utilities, etc. Task 4: WWTF Improvements: Completing additional plant upgrades is beneficial when applying for funding. Plant upgrades proposed at this time include upgrades to the pretreatment building (new HVAC, brickwork, new coatings), UV system replacement, and a new sludge storage tank. Proposed Schedule: Initiate preliminary design (survey, soil borings, wetland delineation etc.)– October 2017 Submit NPDES Permit application and Environmental Assessment Worksheet to MPCA – Jan/Feb. 2018 Request placement on Project Priority List (PPL) – Submit to MPCA – March 2018 Begin Easement Negotiations – April 2018 Request placement on Intended Use Plan (IUP) – Submit to Public Facilities Authority (PFA)– June 2018 Initiate final design – June 2018 Submit plans/specs to MPCA for review – September 2018 Advertise for Bid - February 2019 Bid opening – March 2019 Award project – March/April 2019 Construction complete – November 2019 Estimated Engineering Fees: We propose to complete the requested engineering services on an hourly basis based on actual hours expended and the hourly rate of each staff person completing the tasks. The following is a summary of the estimated fees: Task 1: Lake Study: The total estimated fee for this work is $17,802. Task 2: Preliminary Design: Based on the attached work plan and hour estimate we estimate a total of approximately 2141 hours of staff time are needed to complete the preliminary design tasks for the discharge system as described above. The total estimated fee for this work is $278,530 Task 3: Agency Coordination: Based on the attached work plan and hour estimate we estimate a total of approximately 791 hours of staff time are needed to complete the environmental permitting and agency coordination. The total estimated fee for this work is $111,587. Agenda Page 22 P:\City Council\Council Packet Information\2017\091817\Preliminary Design Fee Estimate Letter.docx Task 4: WWTF Improvements: The total estimated fee for this work is $95,000. The estimated total fees to complete the proposed tasks is $502,919. This is a not to exceed fee. Should fewer hours be required to complete the proposed engineering services, the total fee will be less. If this fee estimate is acceptable to the City, Bolton & Menk is prepared to commence work on the project as soon as possible upon notification of authorization to proceed. Thank you for the opportunity to provide this fee estimate. We look forward to working with you on this project. Respectfully submitted, Bolton & Menk, Inc. Jeffrey Weyandt, PE Senior Project Manager Agenda Page 23 P:\City Council\Council Packet Information\2017\091817\Preliminary Design Fee Estimate Letter.docx Agenda Page 24 Mayor and Council Request for Action P:\City Council\Council Packet Information\2017\091817\Shred-N-Go RCA.docx Meeting Date: September 18, 2017 September 14, 2017 SUBJECT: PLANNING - ALBERTVILLE ECONOMIC DEVELOPMENT “SHRED-N-GO” RECOMMENDATION: It is respectfully requested that the Mayor and Council approve the attached economic development proposal for Shred-N-Go as a potential buyer of the City-owned industrial lot at the corner of 52nd Street NE and Marlowe Avenue NE. MOTION TO: Approve the August 29, 2017 letter proposal to Shred-N-Go and grant authorization to pursue the next steps in development. BACKGROUND: In 2016, the City had been contacted by Mark Suppes, owner of Shred-N-Go Inc., a paper recycling company, interested in locating in the Albertville area to centralize their operations between St. Cloud and the Twin Cities. In response to Mr. Suppes’ inquiry, the following exhibits were prepared: 1. September 19, 2016 letter proposal to Shred-N-Go outlining the City’s willingness to sell Lot 1, Block 3, Barthel Industrial Park 2nd Addition for $1.00 and have the City recoup its land and improvements costs through tax increment financing. The letter also required Shred-N-Go to construct a 12,000 square foot building to City standards and pay all development costs. 2. After the initial discussions, Shred-N-Go determined that a larger 16,000 square foot building would be more appropriate. Exhibit B illustrates the building design and a preliminary site concept plan. 3. As this progressed, Mr. Suppes asked if the site would allow for the building to be relocated to back up against the south property line. While no formal site plan was prepared, Exhibit C shows the rough drawings for how the building would be located on the lot. Lot 1, Block 3, Barthel Industrial Park 2nd Addition is 1.77 acres in size. The site abuts a wetland to the west. As the building and site plan evolved, concerns were expressed with regard to soil conditions and the need to improve Marlowe Avenue NE. Ultimately, Shred-N-Go’s interest waned prior to conducting soil tests or the preparation of a more detailed site. Shred-N-Go went away until June 2017 when Mr. Suppes inquired again if the lot and the past offer of assistance was still available. As a result of Mr. Suppes’ interest , the attached August 29, 2017 letter proposal was sent to Mr. Suppes, which he would like to accept contingent on Council approval. Agenda Page 25 Mayor and Council Request for Action – (September 18, 2017) Shred-N-Go Economic Development Page 2 of 2 P:\City Council\Council Packet Information\2017\091817\Shred-N-Go RCA.docx Meeting Date: September 18, 2017 KEY ISSUES: • Shred-N-Go is proposing a 16,000 square foot building. • The industry is a paper shredding and recycling business. • The industry will provide 12 jobs. • The site plan requires a truck weighing station and truck storage yard. POLICY/PRACTICES CONSIDERATIONS: Authorization to approve the August 29, 2017 letter proposal to Shred-N-Go and authorization to pursue the next steps in development. FINANCIAL CONSIDERATIONS: The establishment of a tax increment district to cover City costs associated with the conveyance of land. LEGAL CONSIDERATIONS: None. Department/Responsible Person: Alan Brixius, City Planner Submitted Through: Adam Nafstad, City Administrator-PWD Attachments: Exhibit A: August 29, 2017 Proposal Letter Exhibit B: Building Plans Exhibit C: Alternative Building Location Agenda Page 26 www.ci.albertville.mn.us City of Albertville 763-497-3384 PO Box 9 Fax 763-497-3210 5959 Main Ave. NE Albertville, MN 55301 August 29, 2017 Mr. Mark Suppes Shred-N-Go Inc. 6971 Washington Avenue South Minneapolis, MN 55439 RE: Albertville – Shred-N-Go FILE NO: 163.05 – 16.20 Dear Mr. Suppes: Last September the City of Albertville presented an economic development proposal to have Shred-N-Go come to Albertville. In June, 2017 you inquired as to whether the City was still willing to offer the 2016 proposal to your company. Per our discussions there have be some proposal changes from both the city and Shred-N-Go. This letter represents the City’s current offer to Shred-N-Go. In our initial discussions you express a need for a 12,000 square foot building that must have 20 foot clear ceiling heights and two to three loading docks for trailers to be parked to receive bailed shredded paper. The building must have 440 volt power and fire suppression. We have identified a 1.77 acre site that is zoned I-1, Limited Industrial that will allow a building of your design. Through subsequent discussions we have investigated potential buildings expanded to 16,000 sq. ft. and 20,000 sq. ft. The attached concept plan shows a 16,600 sq. ft. building foot print and a parking lot storage area layout for your business. This concept plan suggests that a 20,000 sq. ft. building in this configuration will not fit the site meeting required setbacks, and nor provide the desired traffic circulation. This concept plan is only a space study and does not represent a construction drawing. The city does not provide any assurances that the site development will match this concept plan. Formal site plans with related grading, drainage, utility and soil information will be required as part of a site and building plan development application prepared by your chosen development professionals. The attached aerial photos show the site location and boundaries. This site is zoned I-1, Limited Industrial District. Your building use would be a permitted use within this district. The I-1 District also allows outdoor storage as a conditional use permit. In review of this site, you EXHIBIT AAgenda Page 27 Mr. Mark Suppes – Shred-N-Go August 29, 2017 Page 2 expressed concerns over existing soil conditions. The City will give you access to the site for soil borings or test pits to allow you to be comfortable with the site for your purposes. Albertville has the opportunity to provide financial assistance to Shred-N-Go with the following commitments: 1. Shred-N-Go constructs a minimum 16,600 square foot building. The building must be of masonry construction and have a minimum construction value of $55.00 per square foot. 2. The building and site plan shall comply with performance standards of the Albertville Zoning Ordinance. 3. Shred-N-Go shall pay for upfront development application fees and cover all its own site due diligence research costs. 4. Shred-N-Go shall pay all building permit fees. 5. Shred-N-Go shall pay for all SAC/WAC fees. 6. Shred-N-Go will create 12 new jobs in Albertville. 7. Shred-N-Go will execute an assessment waiver relating to the future assessment of costs for the installation of utilities, storm sewer and street on Marlow Avenue. The waiver will waive Shred-N-Go’s right to appeal the assessment of these costs against the Shred- N-Go property up to an assessment amount of $97,500.00 and subject to increases per construction cost increases. The assessment waiver would be executed at closing. In exchange for the aforementioned commitments from Shred-N-Go, the City of Albertville offers the following: 1. The City will sell Shred-N-Go Lot 1, Block 3, Barthel Industrial Park 2nd Addition for $1.00. This lot is 1.77 acres in size, is located on 52nd Street NE, and has both sewer and water available to the site. The lot carries a value of $192,750.00. This land value represents $2.50 per square foot of land. This value is ascertained from the private industrial land prices in Wright County communities (Monticello, Delano, Buffalo). The transfer of title shall occur with a signed development contract. The City will establish a tax increment district to cover City costs of land and outstanding assessments. Shred-N- Go will receive clear title. 2. The City will create a TIF District and will cover the TIF establishment expenses with TIF proceeds. EXHIBIT AAgenda Page 28 Mr. Mark Suppes – Shred-N-Go August 29, 2017 Page 3 3. If desired by Shred-N-Go, the City shall enter into an assessment agreement to allow Shred-N-Go to pay SAC/WAC charges over a five year period. SAC/WAC charges are estimated to be $20,000.00. 4. The City will grant access to the site to allow Shred-N-Go to conduct soil borings and/or test pits to identify soil conditions. 5. The City will grant Shred-N-Go immediate access to Marlowe as a gravel road. There is no specific schedule for improving this street to an urban section at this time. The estimated value of the Albertville proposal is approximately $202,000.00. The development applications required for this project will be an industrial site and building plan review and a conditional use permit for outdoor storage. Please note that this offer is contingent upon formal approval by the Albertville City Council in the form of a purchase agreement and/or development agreement with Shred-N-Go detailing the commitments of each party. The Albertville site of 1.77 acres will accommodate a 16,600 building and operation’s needs. You expressed interest in purchasing additional land to the south, this is currently listed for sale the contact person is Sheila Zachman, email address: szachman@commrealtysolutions.com and phone number 763-244-0600. We spoke to her and she in very interested in discussing a land sale with you. The site offers excellent access to I-94 and fits well into your described service territory. Please consider our proposal and contact either me or Adam Nafstad to discuss any questions with this proposal. Sincerely, Alan R. Brixius, AICP Albertville City Planner c: Adam Nafstad Tina Lannes Mike Couri EXHIBIT AAgenda Page 29 EXHIBIT AAgenda Page 30 EXHIBIT BAgenda Page 31 EXHIBIT BAgenda Page 32 EXHIBIT BAgenda Page 33 EXHIBIT CAgenda Page 34 Mayor and Council Communication P:\City Council\Council Packet Information\2017\091817\Voight RCA.docx Meeting Date: September 18, 2017 September 14, 2017 SUBJECT: PLANNING - VOIGHT SPECIAL HOME OCCUPATION RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the following staff direction concerning the Voight Special Home Occupation at 5217 Kalenda Court NE. BACKGROUND: The City has received numerous complaints concerning a glass tinting business operating in a single family home at 5217 Kalenda Court NE, in Albertville. To date the complaints received regarding running a business in a residential area include the following: 1. Commercial traffic traveling into the low density residential neighborhood. 2. The speed of the commercial traffic in the neighborhood. 3. On- street parking within the cul-de-sac ; amount , location and alignment. 4. Neighborhood confrontations related to the operation of the business. The City has pursued enforcement procedures on this property. In discussion between the property owner and the city attorney it was determined that the property owner may pursue a special home occupation permit and outlined means by which the neighborhood concerns could be mitigated if the business continues to operate at his address. On September 1, 2017 I conducted a site inspection to meet with the property owner and understand his operation. I requested additional information regarding hours of operation, appointment scheduling and parking issues. I informed the property owner that the character of the residential neighborhood would be the first priority and that permit approval would only be granted with conditions to insure that the neighborhood complaints were mitigated. Following that meeting and staff discussion after the last council meeting the attached email correspondence has occurred outlining Staff’s expectations of the business to continue to operate. Reference the September 12, 2017 email chain. KEY ISSUES: • The car tinting business is not a permitted home occupation, and will require a special home occupation to be permitted to continue. • The proposed business operates out of a garage which displaces the family vehicles when the business is in operation. • The business generates commercial traffic in the residential neighborhood on a cul-de- sac. • The business has created the need for on-street parking. • The city has received numerous complaints pertaining to the current application. Agenda Page 35 Mayor and Council Communication – September 18, 2017 (Voight Special Home Occupation) Page 2 of 2 P:\City Council\Council Packet Information\2017\091817\Voight RCA.docx Meeting Date: September 18, 2017 • City staff is currently working through the special home occupation process and preparing a permit with conditions for operation. POLICY/PRACTICES CONSIDERATIONS: Staff is processing a special home occupation permit in an effort to mitigate the issues regarding the current business. The conditions of operation will be outlined to mitigate the neighborhood concerns and provide measurable enforcement parameters if the terms of the permit are violated and the complaints continue. The special home occupation permit will be for one year and then must be renewed. Within this period, a special home occupation may be revoked if the conditions are not met. Responsible Person/Department: Alan Brixius, City Planner Submitted Through: Adam Nafstad, City Administrator-PWD Attachments: Special home occupation application September 12, 2017 email chain (under separate cover) Agenda Page 36 Mayor and Council Request for Action P:\City Council\Council Packet Information\2017\091817\091817 2018 Prelimary Budget Levy.doc Meeting Date: September 18, 2016 September 11, 2017 SUBJECT: FINANCE – 2018 PRELIMINARY BUDGET AND PROPERTY TAX LEVY RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the following: MOTION TO: • Approve Resolution No. 2017-029 adopting the 2018 Preliminary Property Tax Levy. • Approve Resolution No. 2017-030 adopting the 2018 Preliminary Budget. BACKGROUND: Annually, the budget and property tax levy process starts in June with staff preparing estimates and projections for the following year’s preliminary or draft budget. Through meetings and workshop sessions, the City Council reviews the preliminary budget and amends it as desired. Prior to September 30 of each year, the following year’s proposed tax levy is submitted to Wright County for preliminary certification. Attached is the preliminary summary budget for 2018. Additional items included in the budget for 2018 are funds to bring the part-time staff person for City Hall to a full-time position. Also, a full-time position for Public Works department starting in July. The preliminary budget for 2018 totals $4,060,301. The budget includes a General Fund tax levy of $3,056,908 for taxes payable 2017 and the debt service levy of $831,410. The total levy, both general fund and debt service has increased from $3,779,234 in 2017 to $3,888,318, which is a 2.89% increase. KEY ISSUES: 1. Levy Adoption Schedule: The final levy is not certified until mid December so there is still an opportunity to review, discuss, and change the 2018 budget and tax levy as needed. The important thing to note is that the final levy can be less than the preliminary levy, but it cannot be more. For the preliminary levy, it is best to avoid “locking” into a levy that could be inadequate to fund operations and programs for next year. 2. LGA/Levy Limits: The City is estimated to receive LGA in the amount of $111,024, which reduces the general fund levy by that amount. The attached budget includes using the amount received to assist in paying debt service shortages. POLICY CONSIDERATIONS: It is the City’s policy to review and approve the 2018 Budget and Proposed Property Tax Levy. FINANCIAL CONSIDERATIONS: In reviewing the Albertville projected 2018 Budget, we anticipate maintaining the Office of the State Auditors minimum requirements of 35% of the budget in designated funds for general reserve, as well as, Albertville’s policy of 40%. Agenda Page 37 Mayor and Council Request for Action – September 18, 2017 2018 Preliminary Levy and Budget Page 2 of 4 P:\City Council\Council Packet Information\2017\091817\091817 2018 Prelimary Budget Levy.doc Meeting Date: September 18, 2017 LEGAL CONSIDERATIONS: The Mayor and Council have the authority to approve the 2018 Annual Preliminary Budget and Preliminary Property Tax Levy pursuant to Minnesota State Law. Responsible Person-Department: Tina Lannes, Finance Director Submitted Through: Adam Nafstad, City Administrator - PWD Attachments: Preliminary Summary Budget Resolution No. 2017-029 Resolution No. 2017-030 Agenda Page 38 Mayor and Council Request for Action – September 18, 2017 2018 Preliminary Levy and Budget Page 3 of 4 P:\City Council\Council Packet Information\2017\091817\091817 2018 Prelimary Budget Levy.doc Meeting Date: September 18, 2017 2018 PRELIMINARY BUDGET SUMMARY COMPARISON GENERAL FUND General Fund Revenue: 2017 Budget 2018 Budget Difference 17 to 18 $ Difference 17 to 18 % 31010 Current Ad Valorem Taxes 1,876,761 2,041,158 $164,397 8.76% 32100 Licenses & Permits 27,000 27,000 $0 0.00% 32110 Liquor Licenses 29,500 33,000 $3,500 11.86% 32120 3.2 Liquor Licenses 75 75 $0 0.00% 32150 Sign Permits 1,200 1,300 $100 8.33% 32210 Building Permits 85,917 115,000 $29,083 33.85% 32240 Animal Licenses 700 700 $0 0.00% 33401 LGA Revenue expected 92,181 111,024 $18,843 20.44% 33405 Police Aid 33,000 40,000 $7,000 21.21% 33406 Fire Aid 61,000 61,000 $0 0.00% 33422 Other State Aid Grants 11,000 11,500 $500 4.55% 34000 Charges for Services 3,000 4,000 $1,000 33.33% 34005 Engineering As Built Fee 3,000 3,000 $0 0.00% 34101 Leases - City Property 0 0 $0 0.00% 34103 Zoning & Subdivision Fees 2,000 2,500 $500 25.00% 34104 Plan Check Fee 40,000 50,000 $10,000 25.00% 34107 Title Searches 3,000 3,600 $600 20.00% 34113 Franchise Fee - Cable 72,000 74,000 $2,000 2.78% 34202 Fire Protection Contract Charges 274,646 294,620 $19,974 7.27% 34780 Rental Fees 10,000 12,000 $2,000 20.00% 34950 Other Revenues 8,000 11,000 $3,000 37.50% 34110 Arena 12,692 13,074 $382 3.01% 34112 Electric Franchise Fee 115,000 115,000 $0 0.00% 36210 Interest Earnings 20,000 20,000 $0 0.00% 102 Capital Levy 986,428 1,015,750 $29,322 2.97% Total Revenues 3,768,100 4,060,301 $292,201 7.75% Agenda Page 39 Mayor and Council Request for Action – September 18, 2017 2018 Preliminary Levy and Budget Page 4 of 4 P:\City Council\Council Packet Information\2017\091817\091817 2018 Prelimary Budget Levy.doc Meeting Date: September 18, 2017 General Fund Department Expenditures: 2017 Budget 2018 Budget Difference 17 to 18 $ Difference 17 to 18 % 41000 General Government 30,000 30,000 $0 0.00% 41100 Council 40,588 40,588 $0 0.00% 41300 Combined Administrator/Engineer 100,848 105,326 $4,479 4.44% 41400 City Clerk 102,049 114,487 $12,438 12.19% 41440 Elections 15,500 20,000 $4,500 29.03% 41500 Finance 121,522 149,961 $28,439 23.40% 41550 City Assessor 29,870 29,870 $0 0.00% 41600 City Attorney 40,000 40,000 $0 0.00% 41700 City Engineer 20,000 25,000 $5,000 25.00% 41800 Economic Development 6,000 6,000 $0 0.00% 41910 Planning & Zoning 41,507 46,507 $5,000 12.05% 41940 City Hall 150,128 158,114 $7,985 5.32% 42000 Fire Department 468,877 493,323 $24,446 5.21% 42110 Police 710,290 735,840 $25,550 3.60% 42400 Building Inspection 171,344 227,048 $55,704 32.51% 42700 Animal Control 6,000 7,000 $1,000 16.67% 43100 Public Works - Streets 294,578 330,624 $36,046 12.24% 45000 Culture & Recreation 71,811 75,211 $3,400 4.73% 45100 Parks & Recreation 278,331 323,719 $45,388 16.31% 43160 Electric street lights 83,430 85,933 $2,503 3.00% 102 Capital 102 985,429 1,015,750 $30,322 3.08% Total Expenditures 3,768,100 4,060,301 292,201 7.75% Levy 2017 2018 Difference 17 to 18 % General Fund & EDA 1,876,761 2,041,158 8.76% Capital Levy 986,428 1,015,750 2.97% Total Tax Levy (Oper. Levy) 2,863,189 3,056,908 6.77% 357 GO Improvement Bond 03 276,677 273,963 354 Bonds 03 PF Lease Rev 76,642 0 359 City Hall 05 263,959 261,478 360 Go Imp 2012A CSAH 19 26,157 26,157 358 PW Facility 04 103,449 100,651 361 Go Imp 2012A Lach 31,600 31,600 362 Go Imp 2012A Ind Park 84,561 84,561 468 I-94 53,000 53,000 Total Debt Service Levy 916,045 831,410 Debt Levy -9.24% Total Levy 3,779,234 3,888,318 Total Levy 2.89% Agenda Page 40 CITY OF ALBERTVILLE COUNTY OF WRIGHT STATE OF MINNESOTA RESOLUTION NO. 2017-029 A RESOLUTION ADOPTING THE 2017 TAX LEVY COLLECTIBLE IN 2018 BE IT RESOLVED by the C ouncil of the City of Albertville, County of Wright, Minnesota, that the following sums of money be levied for the current year, collectible in 2018, upon taxable property in the City of Albertville for the following purposes: Total Levy $3,888,318 The City Clerk is hereby instructed to transmit a certified copy of this resolution to the County Auditor of Wright County, Minnesota. Adopted by the City Council of the City of Albertville this 18th day of September, 2017. ________________________________ Jillian Hendrickson, Mayor ATTEST: _________________________________ Kimberly A. Hodena, City Clerk Agenda Page 41 CITY OF ALBERTVILLE COUNTY OF WRIGHT STATE OF MINNESOTA RESOLUTION NO. 2017-030 A RESOLUTION ADOPTING THE 2018 PRELIMINARY BUDGET WHEREAS, the City Council of the City of Albertville has adopted a proposed budget; and, WHEREAS, the Albertville City Council has adopted a preliminary tax levy to be placed upon the taxable property in the City of Albertville; and, WHEREAS, the Albertville City Council desires to reserve within the General Fund those monies designated as capital outlays within various budget classifications, such that those monies can be disbursed only for those capital outlays so specified within the budget; and, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ALBERTVILLE, MINNESOTA: 1. The attached budget is hereby adopted as the preliminary budget for the City of Albertville for the period January 1, 2018 through December 31, 2018. 2. All monies designated within the budget as capital outlays shall be reserved within the Capital Reserves Fund, such that those monies can be disbursed only for those capital outlays so specified within the budget. 3. The Albertville City Council has hereby complied with Minnesota Statutes. 4. The Finance Director is hereby authorized to transmit certification of compliance with Minnesota Statutes to the Commissioner of Revenue as required. Adopted by the Albertville City Council this 18th day of September, 2017. ________________________________ Jillian Hendrickson, Mayor ATTEST: _________________________________ Kimberly A. Hodena, City Clerk Agenda Page 42