2016-11-21 CC Agenda Packet
City of Albertville Council Agenda
Monday, November 21, 2016
City Council Chambers
7:00 p.m.
PUBLIC COMMENTS -The City of Albertville welcomes and encourages public input on issues listed on the agenda or of general community
interest. Citizens wishing to address the Council regarding specific agenda items, other than public hearings are invited to do so under Public
Forum and are asked to fill out a “Request to Speak Card”. Presentations are limited to five (5) minutes.
M:\Public Data\City Council\Council Agendas\2016 Agenda Packets\2016-11-21 CC Agenda.docx
Meeting Date: November 21, 2016
1. Call to Order
2. Pledge of Allegiance – Roll Call
3. Recognitions – Presentations – Introductions
4. Public Forum – (time reserved 5 minutes)
5. Amendments to the Agenda
6. Consent Agenda
All items under the Consent Agenda are considered to be routine by the City staff and will
be enacted by one motion. In the event an item is pulled, it will be discussed in the order it
is listed on the Consent agenda following the approval of the remaining Consent items.
These items will be approved by a separate motion.
A. Approve the October 17, 2016 regular City Council meeting minutes as presented (pgs
3-8)
B. Approve the November 7, 2016 regular City Council meeting minutes as presented
(pgs 9-13)
C. Approve the November 14, 2016 Canvass Board meeting minutes as presented (pg 14)
D. Authorize the Monday, November 21, 2016 payment of claims as presented, except
bills specifically pulled which are passed by separate motion. The claims listing has
been provided to City Council as a separate document and is available for public view
at City Hall upon request (pg 15)
7. Public Hearings – None
8. Department Business
A. City Council
1). Committee Updates (STMA Ice Arena, Planning, JPWB, Parks, Fire Board,
FYCC, etc.)
B. Finance
1). 2017 Property Tax Levy and Final Budget Review (pg16-18)
2). Water and Sewer Rates (pg 19) – No Action Needed
3). Enterprise Budgets (pgs 20-23) – No Action Needed
Agenda Page 1
City of Albertville Council Agenda
Monday, November 21, 2016 Page 2 of 2
M:\Public Data\City Council\Council Agendas\2016 Agenda Packets\2016-11-21 CC Agenda.docx
Meeting Date: November 21, 2016
C. Fire – None
D. City Clerk – None
E. Public Works/Engineering – None
F. Planning/Zoning – None
G. Building – None
H. Legal – None
I. Administration
1). City Administrator’s Update (pg 24)
9. Announcements and/or Upcoming Meetings
November 24/25 City Offices Closed, Thanksgiving
November 28 Joint Powers Water Board, 6:00 p.m.
Parks Committee, 8:00 p.m.
December 5 Truth in Taxation Hearing, 6:30 p.m.
City Council, 7:00 p.m.
December 12 STMA Ice Arena Board, 6:00 p.m.
December 13 Planning Commission, 7:00 p.m.
December 19 City Council, 7:00 p.m.
December 26 City Offices Closed, Christmas Day Observed
December 27 *Joint Powers Water Board, 6:00 p.m. (date may be rescheduled)
NOVEMBER
DECEMBER
Su M Tu W Th F Sa
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8 PC9 H 10 11 12
4 CC 5 6 7 8 9 10
13 Ice 14 15 16 17 18 19
11 Ice 12 PC13 14 15 16 17
20 CC 21 22 23
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18 CC 19 20 21 22 23 24
27 JP28PK 29 30 25 H 26 JP 27 28 29
30 31
10. Adjournment
Agenda Page 2
Page 1
ALBERTVILLE CITY COUNCIL
Monday, October 17, 2016
DRAFT MINUTES
ALBERTVILLE CITY HALL 7:00 PM
1. CALL TO ORDER - PLEDGE OF ALLEGIANCE
Mayor Hendrickson called the meeting to order at 7:00 p.m.
Leo Kruger was present to lead the pledge of allegiance.
2. ROLL CALL
Present: Mayor Hendrickson and Council members Hudson, Olson, Sorensen, and Vetsch
Absent: None
Staff Present: City Administrator-PWD Adam Nafstad, City Attorney Mike Couri, City Planner Al
Brixius, Fire Chief Eric Bullen, Finance Director Tina Lannes
3. RECOGNITIONS – PRESENTATIONS – INTRODUCTIONS - None
4. PUBLIC FORUM – (time reserved 5 minutes)
There was no one present for the forum.
5. AMENDMENTS TO THE AGENDA
Nafstad added Tree of Life Massage License as C2 under City Clerk. He also added MN Dot
Transportation Funding Alternatives Solicitation as D2 under Public Works.
Motioned by Vetsch, seconded by Sorensen, to approve the Agenda as amended. Ayes:
Hendrickson, Hudson, Olson, Sorensen, and Vetsch. Nays: None. Absent: None. MOTION
DECLARED CARRIED.
6. CONSENT AGENDA
All items under the Consent Agenda are considered to be routine by the City staff and will be
enacted by one motion. In the event an item is pulled, it will be discussed in the order it is listed on
the Consent agenda following the approval of the remaining Consent items. These items will be
approved by a separate motion.
A. Approve the October 3, 2016 regular City Council meeting minutes as presented
B. Authorize the Monday, October 17, 2016 payment of claims as presented, except bills
specifically pulled which are passed by separate motion. The claims listing has been
Agenda Page 3
City Council Meeting Minutes Page 2
Regular Meeting of October 17, 2016
provided to City Council as a separate document and is available for public view at City
Hall upon request
C. Approve the Planned Unit Development Agreement for Karston Cove Fourth Addition
D. Adopt Resolution 2016-028 Resolution Assuming Maintenance Obligations Over Storm
Water Ponds Located On Lot 15, Block 1, In The Plat Of Karston Cove 3rd Addition
Within The City Of Albertville
Motioned by Sorensen, seconded by Hudson, to approve the Consent Agenda as presented. Ayes:
Hendrickson, Hudson, Olson, Sorensen, and Vetsch. Nays: None. Absent: None. MOTION
DECLARED CARRIED.
7. PUBLIC HEARINGS – None
8. DEPARTMENT BUSINESS
A. City Council
1). Committee Updates (STMA Ice Arena, Planning, JPWB, Parks, Fire Board, FYCC,
etc.)
Fire Advisory Committee
Sorensen reported that Otsego will be conducting a fire station study and the consensus was for the
committee to wait until that is completed to move forward with the Joint Powers Agreement for fire
service. Nafstad reported that Otsego received a resignation notice from their City Administrator.
B. Fire
1). Purchase of Self-Contained Breathing Apparatus (SCBA)
Bullen stated the department had applied for a FEMA grant for the SCBA and were turned down in
August 2016. He stated that several of the SCBA’s have issues and will be costly to repair. Bullen
stated the purchase would include 12 SCBA packs, 30 SCBA bottles, 34 SCBA masks, and 2 RIT
packs in the amount of $84,716. He stated this order is smaller than the order for the FEMA grant,
because the heavy rescue will be removed from the fleet. When that vehicle is replaced, additional
SCBA equipment will need to be ordered at that time.
Motioned by Olson, seconded by Vetsch, to Authorize the purchase of new Fire Department
SCBA, based on low quotes, for a total purchase amount not-to-exceed $84,716. Ayes:
Hendrickson, Hudson, Olson, Sorensen, and Vetsch. Nays: None. Absent: None. MOTION
DECLARED CARRIED.
2). Fire Update
Bullen reported they had the kindergartners from Albertville Primary at the Fire Station to learn
about fire prevention. Sorensen stated the event was a great success and very well done.
Bullen stated that conditional job offers for reserve firefighters were sent to four candidates and he
hopes for a January start. Bullen reported they are in the process of the biannual promotions for
captain and lieutenants. He stated that they have ten applicants for three captains and three
lieutenants.
Agenda Page 4
City Council Meeting Minutes Page 3
Regular Meeting of October 17, 2016
Bullen reported that for the 2016 AFG grant, they are gathering information and hoping for seven
sets of turn-out gear, 6 SCBA packs/6 SCBA bottles, and turn-out gear dryer.
Bullen reported that Assistant Fire Chief Mills begins his new job next week as the Fire Service
Specialist for the MN State Fire Marshal’s Office.
C. City Clerk
1). 2017 Open Book Meeting Option
Nafstad reported the Council must decide by December if they wish to change to the Open Book
option for the Local Appeal and Equalization process for home valuations. The Open Book option
allows resident to meet directly with Wright County assessing staff and bypass the formal meeting at
the City Council. Nafstad stated no action is needed unless the Council wants to go to the Open
Book meeting option. Sorensen and Vetsch stated their preference to keep the Local Board of
Appeals and Equalization with the City Council and to continue with their current practice. Nafstad
clarified that even if the Council maintains the local board a property owner can still meet with the
County and then appeal to the Council. Council reached a consensus to maintain the Local Board of
Appeals and Equalization.
2). Tree of Life Massage Therapy Enterprise License
Nafstad reported that Tree of Life wishes to open a wellness center at 5676 LaCentre Avenue NE,
Suite 202, and is requesting a massage therapy enterprise license as required by the City Code.
Motioned by Sorensen, seconded by Olson, to approve a Massage Therapy Enterprise License for
Tree of Life, located at 5676 LaCentre Avenue NE #202, contingent upon final inspection and
approval of the Building Official and Fire Chief, payment of license fees, and successful
background check. Ayes: Hendrickson, Hudson, Olson, Sorensen, and Vetsch. Nays: None.
Absent: None. MOTION DECLARED CARRIED.
D. Public Works/Engineering
1). 2017 CSAH 19 & 57th Street NE Signal Improvements - Discussion
Nafstad reported the Council had previously reviewed a traffic report from SRF for the intersection
of CSAH 19 and 57th Street NE. The report concluded that dedicated left turn lanes and
signalization are needed at the intersection. Staff has been working with SRF to develop a scope and
proposal for design services should it be considered for a 2017 improvement. The proposal is not to
exceed $45,205.
Olson inquired what funds would be used and Nafstad replied funds would come from a
combination of street improvement and overlay funds, State Aid funds that have already been pulled,
and general funds. Olson inquired if they would have to go through the State Aid process and
Nafstad replied they would not since the funds have already been pulled.
Motioned by Vetsch, seconded by Hudson, to approve the SRF proposal for preparation of plans
and specification of the design services for CSAH 19 and 57th Street NE Signal and Intersection
Improvements at an hourly not-to-exceed $45,205. Ayes: Hendrickson, Hudson, Olson, Sorensen,
and Vetsch. Nays: None. Absent: None. MOTION DECLARED CARRIED.
Agenda Page 5
City Council Meeting Minutes Page 4
Regular Meeting of October 17, 2016
2). MN Dot Transportation Alternatives
Nafstad reported that federal grants and opportunities for those non-street related projects that have
been administered by MnDOT have now been consolidated into the Transportation Alternatives
Funding Solicitation which addresses projects such as trails, sidewalks, etc. He stated they are
working with the Wright County Highway Department, Wright County Commissioners, and the City
of Otsego on restriping CSAH 37 on the bridge over I-94. He stated that it would have turn lanes
and reduce the shoulder of CSAH 37. He reported that this would be the time to consider a
pedestrian bridge over I-94 at CSAH 37. He stated they would make formal application for a grant
for the project and he would need to submit a letter of intent to the State. He stated he is looking for
Council approval to begin the process and did state the City would need to contribute some funds to
the project. He reported that Albertville would probably take the lead on the application.
Hendrickson inquired if they should have a resolution of support. Nafstad replied that would
eventually come into play later in the application process.
Council directed staff to proceed with the grant.
E. Finance – None
F. Planning/Zoning – None
G. Building – None
H. Legal - None
I. Administration
1). City Administrator’s Update
Nafstad reported that they have received resignation notice from Jane Arnoldy and she is planning to
retire after the November election.
Nafstad stated that MOE is looking to update the existing AUAR (Alternative Urban Area Review)
and is a large step in the development process. He stated that a traffic analysis will need to be done
and ideally it should be the City to conduct the study, but the City would need to be reimbursed for
that work. At the next meeting, he anticipates a scope of services for the traffic study from SRF and
an agreement for how the City will be reimbursed.
Nafstad reported that the 2017 Street Improvements will include streets west of CSAH 19 and he
will be holding a neighborhood meeting to discuss the details with impacted residents.
9. ANNOUNCEMENTS AND/OR UPCOMING MEETINGS
October 24 Joint Powers Water Board, 6:00 p.m.
October 31 CANCELLED, Joint Governance Meeting
November 7 City Council, 7:00 p.m.
November 8 Election Day, 7:00 a.m. – 8:00 p.m.
Planning Commission, 8:00 p.m.
November 10 City Offices Closed, Veterans Day observed
Agenda Page 6
City Council Meeting Minutes Page 5
Regular Meeting of October 17, 2016
November 14 STMA Ice Arena Board, 6:00 p.m.
November 21 City Council, 7:00 p.m.
November 24/25 City Offices Closed, Thanksgiving
November 28 Joint Powers Water Board, 6:00 p.m.
Parks Committee, 8:00 p.m.
OCTOBER
NOVEMBER
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1
1 2 3 4 5
2 CC 3 4 FAC5
FB
6 7 8
6 CC 7
ED
8 PC9 H 10 11 12
9 Ice 10 PC11 12 13 14 15
13 Ice 14 15 16 17 18 19
16 CC 17 18 19 20 21 22
20 CC 21 22 23
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23 JP24 25 26 27 28 29 27 JP28PK 29 30 30 31
10. WATER RATE PRESENTATION
Lannes reported the first presentation reviewed the water rates for 2017, the need for an increase,
and options to address the shortage. The second presentation gave options for increasing the base
rate, increasing the tiered rates, or increasing a combination of both. She stated Council had asked to
see the residential utility accounts. Lannes reported that the majority of residential accounts did not
hit the tiered rates and there are under 200 accounts that are considered high users and in the tiered
rate.
Lannes reported they could match the tiers to mirror Joint Powers Water Board. She then presented
several options to the Council that would match Joint Powers, but not address depreciation:
• 4 tier option with an increase to tiers
• 4 tier option with no increase
• 4 tier option with an increase to the base
Lannes explained how the different options would affect commercial versus residential accounts and
stated there are endless options on how to adjust the rates.
Olson inquired how much they are short in the fund. Lannes explained they are currently depleting
the fund and are short $60,000 a year in operations. If they include depreciation, it would be
$120,000 per year. She stated that the fund would be in the negative in four years, so she would like
to see the solution in place before then.
Council discussed several options, factors that impact water usage, and impact to water users.
Nafstad stated the Council will need to make a decision in December.
Agenda Page 7
City Council Meeting Minutes Page 6
Regular Meeting of October 17, 2016
Hendrickson was concerned about covering depreciation. Couri stated that if depreciation is not
funded now, when the time comes to replace infrastructure, the Council will need to issue debt to
cover the cost. Then there is no choice but to raise rates to cover replacement and interest. He stated
that the Council is in the position now to make a small change over time rather than being forced to
make a big change suddenly.
Lannes inquired if Council is comfortable moving forward with the 4 tier option to match Joint
Powers rather than staying with 3 tiers and Council indicated they are.
Hendrickson inquired if there were professionals they could ask for advice about the rates. Lannes
explained that would be the rate study that the auditors had discussed. Nafstad explained that a rate
study would tell the Council to the cent what the rates should be. Lannes reported this presentation
gives the Council options.
Nafstad reported that staff will come back to Council with a hybrid of a base and tier increase and an
implementation plan.
11. ADJOURNMENT
Motioned by Vetsch, seconded by Sorensen, to adjourn the meeting at 8:40 p.m. Ayes:
Hendrickson, Hudson, Olson, Sorensen, and Vetsch. Nays: None. Absent: None. MOTION
DECLARED CARRIED.
Respectfully submitted,
___________________________________
Kimberly A. Olson, City Clerk
Agenda Page 8
Page 1
ALBERTVILLE CITY COUNCIL
Monday, November 7, 2016
DRAFT MINUTES
ALBERTVILLE CITY HALL 7:00 PM
1. CALL TO ORDER - PLEDGE OF ALLEGIANCE
Mayor Hendrickson called the meeting to order at 7:00 p.m.
2. ROLL CALL
Present: Mayor Hendrickson and Council members Olson, Sorensen, and Vetsch
Absent: Council member Hudson
Staff Present: City Administrator-PWD Adam Nafstad, City Attorney Mike Couri, City Planner Al
Brixius, Fire Chief Eric Bullen, and Finance Director Tina Lannes
Others Present: Samara Postuma, Judy Roden, Casey Darkenwald, Darren Lazen
3. RECOGNITIONS – PRESENTATIONS – INTRODUCTIONS - None
4. PUBLIC FORUM – (time reserved 5 minutes)
There was no one present for the forum.
5. AMENDMENTS TO THE AGENDA
Motioned by Olson, seconded by Sorensen, to approve the Agenda as presented. Ayes:
Hendrickson, Olson, Sorensen, and Vetsch. Nays: None. Absent: Hudson. MOTION
DECLARED CARRIED.
6. CONSENT AGENDA
All items under the Consent Agenda are considered to be routine by the City staff and will be
enacted by one motion. In the event an item is pulled, it will be discussed in the order it is listed on
the Consent agenda following the approval of the remaining Consent items. These items will be
approved by a separate motion.
A. Authorize the Monday, November 7, 2016 payment of claims as presented, except bills
specifically pulled which are passed by separate motion. The claims listing has been
provided to City Council as a separate document and is available for public view at City
Hall upon request
B. Release Letter of Credit No. 805 held as security for the Niemeyer Trailer Sales
development conditioned on any outstanding balances owed to the City being paid in full
Agenda Page 9
City Council Meeting Minutes Page 2
Regular Meeting of November 7, 2016
C. Release Letter of Credit No. 163905277 held as security for the Guardian Angels
development, conditioned on any outstanding balances owed to the City being paid in full
D. Approve Resolution 2016-029 Awarding the Sale of, and Providing the Form, Terms,
Covenants, and Directions for the Issuance of its Tax Revenue Note to Fraser Building
Limited Partnership
E. Approve Assessment Agreement for SAC and WAC charges for Glacier Ridge Properties
LLC (Mold-Tech)
F. Approve Park Payment #5 and Final Payment to Kuechle Underground in the amount of
$68,300.26 for 2014 54th Street NE and Barthel Industrial Drive NE Improvement Project
Motioned by Olson, seconded by Sorensen, to approve the Consent Agenda as presented. Ayes:
Hendrickson, Hudson, Olson, Sorensen, and Vetsch. Nays: None. Absent: Hudson. MOTION
DECLARED CARRIED.
7. PUBLIC HEARINGS – None
8. DEPARTMENT BUSINESS
A. Planning/Zoning
1). Darkenwald/Mall of Entertainment AUAR
Casey Darkenwald, Darkenwald Holdings Ltd, and Darren Lazan, Landform Professional Services,
were present at the meeting.
Lazan gave a brief update on the project. He reviewed the original concept. He added that they
would like to have multi-family housing as part of the concept. There will be office and medical
along I-94.
Lazan stated AUAR (Alternative Urban Area Review) update will update the 2003 AUAR that was
done and will address any changes from the original plan. He stated the City must request the
update of the AUAR and will need to review the funding agreement for that. It would be most
efficient to have the City’s consultant, SRF, conduct the traffic study. However, they are requesting
a smaller escrow deposit at the beginning that may be rechargeable or require additional escrows.
Hendrickson stated the original escrow proposed was $100,000. Lazan replied the City has asked
for the $100,000 and the traffic study would be about $60,000. Couri stated that if the City
estimates $100,000 they should try their best to get that amount upfront; if the City were to accept a
lesser amount of escrow and the costs came in above that number, the City could face some business
risk for those costs. Lazan stated the developer would like to put an escrow in place that covers the
estimated cost of the traffic study rather than the $100,000.
Vetsch had concerns about multi-family housing. Lazan replied that the mixed use in the concept is
what will make their concept successful. Brixius stated this is only one scenario that will be
reviewed in the AUAR. Lazan proposed a $75,000 escrow. Brixius and Couri recommended that
the escrow not fall below $10,000. Couri stated they can modify the cost reimbursement agreement
to reference a $75,000 escrow and provided the following language to replace the last two sentences
of bullet item 3 in the agreement:
Agenda Page 10
City Council Meeting Minutes Page 3
Regular Meeting of November 7, 2016
Darkenwald shall maintain the escrow at minimum amount of $10,000 at all times. From
time to time, the City shall inform Darkenwald of the anticipated draws on the escrow and
Darkenwald replenish the escrow in the amount the City reasonably requests within 10 days
of a written request by the City. The City shall provide Darkenwald with invoices from all
consultants when such invoices contain charges that are to be reimbursed from the escrow.
Nafstad requested that the resolution authorizing the AUAR be amended. He asked the paragraph
with the last “whereas” in the resolution be removed.
Motioned by Sorensen, seconded by Olson, to Approve Resolution 2016-030 Authorizing the
Preparation of an AUAR For Land Owned By Darkenwald Holding Ltd In Northwest
Albertville; Authorizing a Traffic Study Related to Said AUAR; and Authorizing the City
to Enter Into a Cost Reimbursement Agreement with Darkenwald Holdings Ltd to Cover
City Costs Associated with Said AUAR. Ayes: Hendrickson, Olson, Sorensen, and Vetsch.
Nays: None. Absent: Hudson. MOTION DECLARED CARRIED.
B. Finance
1). Approval of the 2016 Certification of Outstanding Utility Bills and Invoices
Lannes reported that the Council should open the meeting to anyone wishing to speak regarding
outstanding bills and invoices that will be certified to taxes. There was no one present to speak.
Motioned by Vetsch, seconded by Olson, to approve Resolution No. 2016-031 entitled a Resolution
Certifying the 2016 Uncollected Utility Bills and invoices to Wright County for Collection with
Real Estate Taxes. Ayes: Hendrickson, Olson, Sorensen, and Vetsch. Nays: None. Absent:
Hudson. MOTION DECLARED CARRIED.
C. City Council
1). Committee Updates (STMA Ice Arena, Planning, JPWB, Parks, Fire Board, FYCC,
etc.)
FYCC
Olson reported that programs are being well attended. FYCC is advertising for winter rink
attendants and there has been some difficulty in the past with getting applicants. Hendrickson
wanted to make sure it is advertised on the City’s website and Facebook.
D. Public Works/Engineering
1). 2017 Street and Sidewalk Improvements
Nafstad reported that over the last five years they have evaluated the condition of city streets and
identified needs. Generally, the City has taken on a major street project every other year. The
streets identified that need repair are below:
• 57th Street NE – 58th Street NE to CSAH 19
• 56th Street NE – Kahler Drive NE to Kalenda Drive NE
• Kahler Drive NE – Karston Drive NE to 58th Street NE
• Karston Ave NE – Kahler Drive NE to 500’ east of Kahler Drive NE
• 58th Street NE – 57th Street NE to Kalland Ave NE
• Kalland Avenue NE – 58th Street NE to 250’ south of Kalland Drive NE
Agenda Page 11
City Council Meeting Minutes Page 4
Regular Meeting of November 7, 2016
Nafstad stated that he added the overlay of the Oakside Park trail and replacement of the bituminous
trail along 57th Street NE, Karston Avenue NE, and Kalland Avenue NE with a concrete walk and
grass boulevard. He stated there will be an impact to residents and a neighborhood meeting will be
planned. Preliminary cost estimate is $655,000. Nafstad is looking for approval for Bolton and
Menk to prepare plans and specs
Motioned by Vetsch, seconded by Sorensen, to approve October 25, 2016 design proposal from
Bolton and Menk for preparation of plans and specifications for the 2017 improvements at an
estimated fee of $29,782. Ayes: Hendrickson, Olson, Sorensen, and Vetsch. Nays: None. Absent:
Hudson. MOTION DECLARED CARRIED.
E. Legal
1). MN Data Practices Act Requirements
Couri reported that all government agencies must have policies in place should someone from the
public request government data or information. It addresses the classification of data, how the data
is secured, who has access to the data, etc. The proposed policy sets out all the requirements
outlined in State Statute.
Brixius suggested a revision to copy costs for color and large copies.
Motioned by Olson, seconded by Sorensen, to Approve City of Albertville Summary of Data
Practices Procedures with an amendment to allow staff to set the cost for copies to the public.
Ayes: Hendrickson, Olson, Sorensen, and Vetsch. Nays: None. Absent: Hudson. MOTION
DECLARED CARRIED.
F. City Clerk
1). Set Time for November 14, 2016 Canvass Board Meeting
Motioned by Sorensen, seconded by Olson, to set the Canvass Board Meeting for 5:45 p.m. on
November 14, 2016. Ayes: Hendrickson, Olson, Sorensen, and Vetsch. Nays: None. Absent:
Hudson. MOTION DECLARED CARRIED.
G. Building – None
H. Fire – None
I. Administration
1). City Administrator’s Update
Nafstad reported that since their discussion of water rates, it has been determined that an error in the
billing software has been undercharging accounts. He stated staff is researching whether a rate
increase will be needed.
Nafstad reported that MN Dot is asking for a plan regarding the restriping of CSAH 37 over I-94.
Wright County generally does not prepare plans for such work, rather just contracts out the work,
and therefore, they requested the City to prepare the plan and the County will reimburse the City.
He stated he has asked SRF to prepare the plan.
Agenda Page 12
City Council Meeting Minutes Page 5
Regular Meeting of November 7, 2016
9. ANNOUNCEMENTS AND/OR UPCOMING MEETINGS
November 8 Election Day, STMA Middle School West, 7:00 a.m.-8:00 p.m.
Planning Commission, 8:00 p.m. * (start time change)
November 10 City Hall Closed, Observance of Veterans Day
November 14 Canvass Board, TBD – Prior to Arena Board
STMA Ice Arena Board, 6:00 p.m.
November 21 City Council, 7:00 p.m.
November 24/25 City Offices Closed, Thanksgiving
November 28 Joint Powers Water Board, 6:00 p.m.
December 5 Truth-in-Taxation Meeting, 6:30 p.m.
December 12 STMA Ice Arena Board, 6:00 p.m.
December 13 Planning Commission, 7:00 p.m.
December 19 City Council, 7:00 p.m.
December 26 City Offices Closed, Observance of Christmas Day
December 27 Joint Powers Water Board, 6:00 p.m.
NOVEMBER
DECEMBER
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1 2 3
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4 CC 5 6 7 8 9 10
13 Ice 14 15 16 17 18 19
11 Ice 12 PC13 14 15 16 17
20 CC 21 22 23
H
24
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18 CC 19 20 21 22 23 24
27 JP28 29 30 25 H 26 JP 27 28 29
30 31
10. ADJOURNMENT
Motioned by Olson, seconded by Sorensen, to adjourn the meeting at 8:43 p.m. Ayes:
Hendrickson, Olson, Sorensen, and Vetsch. Nays: None. Absent: Hudson. MOTION DECLARED
CARRIED.
Respectfully submitted,
___________________________________
Kimberly A. Olson, City Clerk
Agenda Page 13
M:\Public Data\City Council\Council Packet Information\2016\112116\2016-11-14 CC Minutes Canvass.docx
a.
ALBERTVILLE CANVASSING BOARD
Monday, November 14, 2016
DRAFT MINUTES
1. CALL TO ORDER
Mayor Hendrickson called the meeting to order at 5:48 p.m.
2. ROLL CALL
Present: Mayor Hendrickson, and Council members Olson and Sorensen
Absent: Council members Hudson and Vetsch
Others Present: City Administrator-PWD Adam Nafstad and City Clerk Kimberly Olson
3. CANVASS ELECTION RESULTS
Motioned by Sorensen, seconded by Olson, to adopt Resolution 2016-032 certifying the results
of the 2016 Municipal Election for terms as listed below:
Mayor Jillian Hendrickson 2 year term expiring Dec. 31, 2018
Council Member Aaron Cocking 4 year term expiring Dec. 31, 2020
Council Member John Vetsch 4 year term expiring Dec. 31, 2020
Ayes: Hendrickson, Olson, and Sorensen. Nays: None. Absent: Hudson and Vetsch.
MOTION DECLARED CARRIED.
4. SHOP STMA WEEK PROCLAMATION
Motioned by Hendrickson, seconded by Sorensen, to approve a proclamation proclaiming
November 20-26, 2016 as Shop STMA Week. Ayes: Hendrickson, Olson, and Sorensen.
Nays: None. Absent: Hudson and Vetsch. MOTION DECLARED CARRIED.
5. ADJOURNMENT
Motioned by Sorensen, seconded by Olson, to adjourn the meeting at 5:50 p.m. Ayes:
Hendrickson, Olson, and Sorensen. Nays: None. Absent: Hudson and Vetsch. MOTION
DECLARED CARRIED.
Respectfully submitted,
____________________________________
Kimberly A. Olson, City Clerk
Agenda Page 14
Mayor and Council Request for Action
M:\Public Data\City Council\Council Packet Information\2016\112116\2016-11-21 Finance Bills Report (RCA).doc
Meeting Date: November 21, 2016
November 18, 2016
SUBJECT: CONSENT - FINANCE – PAYMENT OF BILLS
RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the
following:
MOTION TO: Authorize the Monday, November 21, 2016 payment of the claims as presented
except the bills specifically pulled, which are passed by separate motion. The claims listing has
been provided to Council as a separate document. The claims listing is available for public
viewing at City Hall upon request.
BACKGROUND: The City processes claims on a semi-monthly basis. The bills are approved
through their respective departments and administration and passed onto the City Council for
approval.
KEY ISSUES:
• Account codes starting with 810 are STMA Arena Expenses/Vendors (bolded) and
key issues will be presented in the claims listing document.
POLICY/PRACTICES CONSIDERATIONS: It is the City’s policy to review and approve
payables on a semi-monthly basis.
FINANCIAL CONSIDERATIONS: City staff has reviewed and recommends approval of
payments presented.
LEGAL CONSIDERATIONS: The Mayor and Council have the authority to approve all bills
pursuant to Minnesota State Law, which requires all bills to be paid in a timely manner,
generally within 30 days unless one party determines to dispute the billing.
Responsible Person: Tina Lannes, Finance Director
Submitted through: Adam Nafstad, City Administrator-PWD
Attachment: List of Claims (under separate cover)
Agenda Page 15
Mayor and Council Communication
M:\Public Data\City Council\Council Packet Information\2016\112116\Review Final Levy and Budget for 2017.doc
Meeting Date: November 21, 2016
December 2, 2015
SUBJECT: FINANCE DEPARTMENT – 2017 PROPERTY TAX LEVY AND FINAL BUDGET REVIEW
INTRODUCTION: Attached are the preliminary 2017 Property Tax Levy and Final Budget
previously approved by Council and scheduled to be approved at the first meeting in December.
The levy and budget are included as an agenda item for further Council discussion, in desired.
No Council action is required, unless the Council would like to reduce the levy and revise the
2017 preliminary budget prior to final approval.
2017 BUDGET OVERVIEW: In September the city approved a preliminary levy increase of
2.94% for a total 2017 levy for taxes payable of $3,779,235. Albertville’s 2017 debt service
budget has decreased from 2016 by $5,646. The general fund operations levy has increased by
$113,642 (which includes capital outlay) for a net levy increase of $107,996 or 2.94%. The levy
funds debt and maintains essential services. Included in the 2017 budget is anticipated Local
Government Aid of approximately $92,181, which will assist with infrastructure expenses.
KEY ISSUES:
• The public Truth-in-Taxation hearing will be held prior to Council approvals on
December 5th.
• Received insurance quotes back for 2017 and they are a little higher than budgeted, but
not significant enough to amend the budget at this time.
• Staff provides the final levy to the County Auditor no later than end of business day
December 15, 2016.
POLICY CONSIDERATIONS: The Council reviews and approves all budgets and tax levies.
FINANCIAL CONSIDERATIONS: In reviewing the projected 2017 budget, staff anticipates
maintaining the Office of the State Auditors recommendation of 40% of the budget in designated
funds for general reserve.
Responsible Person/Department: Tina Lannes, Finance Director
Submitted Through: Adam Nafstad, City Administrator-PWD
Attachments: Summary 2017 Budget
On File: Budget Detail
Agenda Page 16
2016 Budget 2017 Budget
Difference
16 to 17 $
Difference 16
to 17 %
31010 Current Ad Valorem Taxes 1,812,084 1,876,761 $64,677 3.57%
32100 Business Licenses & Permits 27,000 27,000 $0 0.00%
32110 Liquor Licenses 29,500 29,500 $0 0.00%
32120 3.2 Liquor Licenses 75 75 $0 0.00%
32150 Sign Permits 1,200 1,200 $0 0.00%
32210 Building Permits 79,000 85,917 $6,917 8.76%
32240 Animal Licenses 600 700 $100 16.67%
33401 LGA Revenue expected 90,462 92,181 $1,719 1.90%
33405 Police Aid 30,000 33,000 $3,000 10.00%
33406 Fire Aid 43,000 61,000 $18,000 41.86%
33422 Other State Aid Grants 10,000 11,000 $1,000 10.00%
34000 Charges for Services 2,000 3,000 $1,000 50.00%
34005 Engineering As Built Fee 3,000 3,000 $0 0.00%
34101 Leases - City Property 1,440 0 -$1,440 -100.00%
34103 Zoning & Subdivision Fees 2,000 2,000 $0 0.00%
34104 Plan Check Fee 38,000 40,000 $2,000 5.26%
34107 Title Searches 2,000 3,000 $1,000 50.00%
34113 Franchise Fee - Cable 72,000 72,000 $0 0.00%
34202 Fire Protection Contract Charges 253,304 274,646 $21,342 8.43%
34780 Rental Fees 10,000 10,000 $0 0.00%
34950 Other Revenues 8,000 8,000 $0 0.00%
34110 Arena 12,323 12,693 $370 3.00%
34112 Electric Franchise Fee 115,000 115,000 $0 0.00%
36210 Interest Earnings 25,000 20,000 -$5,000 -20.00%
102 Capital Levy 937,464 986,429 $48,965 5.22%
Total Revenues 3,604,452 3,768,100 $163,648 4.54%
2016 Budget 2017 Budget
Difference
16 to 17 $
Difference 16
to 17 %
41000 General Government 30,000 30,000 $0 0.00%
41100 Council 40,059 40,588 $529 1.32%
41300 Combined Administrator/Engineer 89,858 100,848 $10,989 12.23%
41400 City Clerk 98,256 102,049 $3,793 3.86%
41440 Elections 15,500 15,500 $0 0.00%
41500 Finance 111,757 121,522 $9,764 8.74%
41550 City Assessor 29,870 29,870 $0 0.00%
41600 City Attorney 40,000 40,000 $0 0.00%
41700 City Engineer 20,000 20,000 $0 0.00%
41800 Economic Development 5,000 6,000 $1,000 20.00%
41910 Planning & Zoning 41,507 41,507 $0 0.00%
41940 City Hall 131,696 150,128 $18,432 14.00%
42000 Fire Department 442,808 468,877 $26,069 5.89%
42110 Police 684,750 710,290 $25,540 3.73%
42400 Building Inspection 159,144 171,344 $12,200 7.67%
42700 Animal Control 5,000 6,000 $1,000 20.00%
43100 Public Works - Streets 299,124 293,578 -$5,546 -1.85%
45000 Culture & Recreation 69,809 71,811 $2,002 2.87%
45100 Parks & Recreation 269,348 278,331 $8,982 3.33%
43160 Electric street lights 81,000 83,430 $2,430 3.00%
102 Capital 102 938,465 986,429 $47,963 5.11%
Total Expenditures 3,602,952 3,768,100 165,148 4.58%
2017 PRELIMINARY BUDGET SUMMARY COMPARISON
GENERAL FUND
General Fund Revenue:
General Fund Department Expenditures:
Page 1
Agenda Page 17
Levy 2016 2017
Difference 16
to 17 %
General Fund & EDA 1,812,084 1,876,761 3.57%
Capital Levy 937,464 986,429 5.22%
Total Tax Levy (Oper. Levy) 2,749,548 2,863,190 4.13%
357 GO Improvement Bond 03 273,743 276,677
354 Bonds 03 PF Lease Rev 78,721 76,642
359 City Hall 05 266,085 263,959
360 Go Imp 2012A CSAH 19 26,157 26,157
358 PW Facility 04 100,824 103,449
361 Go Imp 2012A Lach 31,600 31,600
362 Go Imp 2012A Ind Park 84,561 84,561
468 I-94 60,000 53,000
Total Debt Service Levy 921,691 916,045 Debt Levy -0.61%
Total Levy 3,671,239 3,779,235 Total Levy 2.94%
Page 2
Agenda Page 18
Mayor and Council Communication
M:\Public Data\City Council\Council Packet Information\2016\112116\water rates.docx
Meeting Date: November 21, 2016
November 17, 2016
SUBJECT: FINANCE - WATER AND SEWER RATES
INFORMATION: Over the past few months Council and staff have held several workshop
discussions regarding adjusting water rates to address the annual fund shortage. However, since
the last workshop a programming error in the utility billing software has been discovered that
was essentially un-charging the upper tier users. The software has been updated and the effect
will be additional water and sewer revenue.
Prior to correcting the software (or formula in the software), the system was calculating rates
based on the tier rate per 1,000 gallons and treating the base-fee as a minimum rate to charge. So
instead of using the base plus the tier usage rates the system was using the tier only, which is the
reason the annual $1 increase on the base has had little effect since it was passed in 2012.
Correcting the error primarily affects the high user accounts, which are mainly commercial
accounts. In a single billing cycle, a high user account could see a total of up to an $8 increase
for sewer and water, depending on usage. Staff estimates this correction will increase water
revenues by about $37,000 annually and sewer revenues by $13,000, if usage remains the same.
This projection, with the previously programed $1.00 base rate increase for 2017, should
sufficiently fund operations in 2017.
At this time staff believes the best option is to continue with the annual $1 base rate increase in
2017 and review the performance of the fund again in 2017.
KEY ISSUES:
• A programming error in the utility billing software was not accurately calculating the
annual rate increases.
• The software correction will increase the revenues.
• Commercial accounts and other high usage accounts will notice a higher monthly rate
beginning this month.
• Projected revenue for 2017 will likely cash flow operations, but will not fund
depreciation.
• In 2017, the base water rate will be $7.38.
Responsible Person/Title: Tina Lannes, Finance Director
Submitted Through: Adam Nafstad, City Administrator-PWD
Agenda Page 19
Fund SourceDescription201420152016201620172016-2017Waste Water601Actual 12/15/14 Actual 12/31/15BudgetActual 10/15/16Budget$ Change601-00000- 34000 Charges for Services$2,200.00 $1,800.00$1,000.00$1,500.00$100.00-$900.00601-00000- 36105 Certified Del Utilities$1,907.91 $4,094.06$2,000.00$3,976.41$2,000.00$0.00601-00000- 36210 Interest$0.00$0.00$15,000.00$0.00$15,000.00$0.00601-00000- 37200 Sewer Sales $652,443.68 $730,052.74$720,000.00$578,517.00$757,000.00$37,000.00 Inc $1.00 base601-00000- 37260 Sewer Penalty$12,537.20 $14,619.27$6,000.00$10,214.63$6,000.00$0.00$669,088.79 $750,566.07$744,000.00$594,208.04$780,100.00 $36,100.00Fund SourceDescription201420152016201620172016-2017Water602Actual 12/15/14 Actual 12/31/15BudgetActual 10/15/16Budget$ Change602-00000- 34000 Charges for Services$2,200.00 $2,310.00$1,000.00$1,500.00$1,000.00$0.00602-00000- 36105 Certified Del. Utilities$2,791.11 $5,027.29$3,000.00$5,743.70$3,000.00$0.00602-00000- 36210 Interest$0.00 $4,933.65$12,000.00$0.00$1,200.00-$10,800.00602-00000- 37100 Water Sales - City$190,526.26 $218,643.89$212,015.00$190,966.84$273,015.00$61,000.00 Inc $1.00 base602-00000- 37160 Water Penalty - City$8,855.30 $10,614.29$5,000.00$8,739.77$5,000.00$0.00602-00000- 37177 nsf/shut off fees$2,397.64 $1,919.53$500.00$1,046.08$500.00$0.00602-00000- 37190 Meter Sales$8,100.00 $6,720.00$3,000.00$4,650.00$3,000.00$0.00$214,870.31 $250,168.65$236,515.00$212,646.39$286,715.00 $50,200.00Fund SourceDescription201420152016201620172016-2017Storm Water604Actual 12/15/14 Actual 12/31/15BudgetActual 10/15/16Budget$ Change604-00000- 36105 Certified Del Utilities$402.70 $1,183.62$400.00$883.65$500.00$100.00604-00000- 36210 Interest$0.00 $15,555.52$15,000.00$0.00$15,000.00$0.00604-00000- 37400 Storm Water Charges$193,726.30 $209,353.12$204,000.00$162,865.58$210,000.00$6,000.00604-00000- 37450 Storm Water Connection$11,000.00 $9,000.00$5,000.00$7,500.00$5,000.00$0.00604-00000- 37460 Storm Water Penalty$2,717.20 $3,113.41$1,500.00$2,209.46$1,500.00$0.00$207,846.20 $238,205.67$225,900.00$173,458.69$232,000.00 $6,100.00Fund SourceDescription201420152016201620172016-2017Recycling605Actual 12/15/14 Actual 12/31/15BudgetActual 10/15/16Budget$ Change605-43200- 33610 County Grant/Aid$7,615.90 $11,152.00$10,000.00$8,616.20$10,000.00$0.00605-43200- 36105 Certified Del Utilities$210.32 $553.11$200.00$441.82$200.00$0.00605-43200 36210 Interest$0.00 $467.60$0.00$0.00$500.00$500.00605-43200- 37500 Recycling Charge$72,306.21 $78,692.78$76,296.00$66,511.77$85,000.00$8,704.00605-43200- 37560 Recycling Penalty$1,609.55 $1,976.69$1,000.00$1,427.33$1,000.00$0.00$81,741.98 $92,842.18$87,496.00$76,997.12$96,700.00 $9,204.0011/17/2016Agenda Page 20
601 WasteWater2014 20152016201620172016-2017CommentsFund Dept Obj DescriptionActual 12/31/14 Actual 12/31/2015BudgetActual 10/15/16Budget$ Change49450601-49450- 101 Full Time Employees Regu141,982.71 159,281.99 164,555.00 127,615.26 176,600.00 12,045.00 Includes 3300 On call pay redistribute601-49450- 102 Full Time Employees Overt816.98 419.20 3,800.00 174.49 3,800.00 - 601-49450- 103 Part Time Employees - - - - - - 601-49450- 104 Temporary Employees 3,523.20 2,765.55 3,500.00 1,921.25 3,500.00 - 601-49450- 121 PERA 9,439.46 11,934.7612,626.639,584.2313,530.00903.38 601-49450- 122 FICA 9,851.78 11,674.15 13,146.91 9,442.65 14,068.35 921.44 601-49450- 127 HCSA 2,366.45 3,074.853,367.102,519.623,608.00240.90 601-49450- 130 EmployerHealth/Life/Denta21,878.14 22,251.11 25,650.00 21,060.70 32,000.00 6,350.00 601-49450- 151 Workers Comp. Insurance 4,150.50 5,603.40 7,600.00 - 7,828.00 228.00 601-49450- 203 Printed Forms 1,697.28 337.24 1,500.00 - 1,500.00 - 601-49450- 208 Training & Instruction 825.00 270.00 600.00 265.00 600.00 - 601-49450- 209 Locates 1,439.80 2,871.14 1,200.00 1,694.79 1,200.00 - 601-49450- 210 Operating Supplies (Gener2,722.25 1,918.55 4,000.00 1,768.58 4,000.00 - 601-49450- 212 Motor Fuels 1,024.31 892.94 4,530.94 1,015.86 4,530.94 (0.00) 601-49450- 217 Chemicals - Ferric Chloride6,059.11 5,875.74 7,000.00 5,590.22 7,000.00 - 601-49450- 218 Testing Expenses 10,422.35 10,372.20 10,000.00 8,591.80 10,000.00 - 601-49450- 300 Professional Services 17,185.34 14,413.93 26,000.00 4,275.50 26,000.00 - $20K for jetting601-49450- 301 Audit/Acct Services 8,396.44 9,965.86 10,959.00 9,693.44 11,287.77 328.77 601-49450- 321 Telephone 648.14 688.36 1,000.00 607.17 1,000.00 - 601-49450- 322 Postage 4,303.33 3,398.98 3,700.00 3,360.25 3,700.00 - 601-49450- 323 Nextel Radio Units 489.25 566.13 800.00 495.69 800.00 - 601-49450- 331 Travel Expenses 16.95 - 250.00 8.72 250.00 - 601-49450- 335 Education 417.00 597.00 3,300.00 355.00 3,300.00 - 601-49450- 361 General Liability Insurance 4,174.15 17,479.00 17,479.00 7,259.07 18,003.37 524.37 601-49450-381 Electric Utilities65,295.70 62,176.77 60,000.00 51,375.54 61,800.00 1,800.00 601-49450- 383 Gas Utilities4,517.19 2,893.17 4,500.00 1,591.11 4,635.00 135.00 601-49450- 384 Refuse/Garbage Disposal1,053.23 1,084.39 1,200.00 982.58 1,200.00 - 601-49450- 404 Repair/Maint Machinery/Eq21,887.96 41,799.83 20,000.00 31,259.88 20,000.00 - 601-49450- 405 Repair/Maint Bldgs 966.07 218.92 1,500.00 5,232.39 1,500.00 - 601-49450- 406 Collection System 744.17 4,066.15 5,500.00 1,128.00 5,500.00 - 601-49450 413 Equipment Rental 3,293.97 3,055.71 4,100.00 2,564.26 4,100.00 - 601-49450- 417 Uniform Rentals 970.89 1,366.35 1,300.00 1,171.06 1,500.00 200.00 boots $150 each601-49450- 433 Dues & Subscriptions 2,052.00 1,972.00 2,500.00 2,005.50 2,500.00 - 601-49450- 552 C/O Pick-up - - 3,000.00 21,379.76 3,000.00 - 601-49450- 580 Other Equipment 592.81 9,403.00 8,000.00 1,155.10 8,000.00 - computer601-49450- 587 C/O Tools 2,204.86 - 3,000.00 187.96 3,000.00 - 601-49450- 590 C/O Alternative Electric So - - 10,000.00 - 10,000.00 - 601-49450-580 Captial Improvements3,645.20 - 65,000.00 - 65,000.00 - 601-49450- 668 Sludge Removal16,966.89 17,778.61 20,000.00 - 20,000.00 - 601-49450- 670 Depreciation Expense335,046.70 335,046.70 320,000.00 - 340,000.00 20,000.00 Total Fund 601 w/o bonds713,067.56 767,513.68 856,164.57 337,332.43 899,841.43 43,676.86 601-49450- 601 Debt Service Bond Principa172,053.01 2,235.00 150,000.00 569,000.00 150,000.00 - 601-49450- 611 Bond Interest 68,960.20 150,754.53 62,063.50 38,468.75 62,063.50 - Total Fund 601954,080.77 920,503.21 1,068,228.07 944,801.18 1,111,904.93 43,676.86 Projected Rev669,088.79 750,566.07 744,000.00 594,208.04 780,100.00 36,100.00 Transfers SAC 224,000.00 224,000.00 224,000.00 - bond payment requirement0Over/Short(284,991.98) (169,937.14) (100,228.07) (126,593.14) (107,804.93) Agenda Page 21
602 Water 2014 20152016201620172016-2017Fund Dept Obj DescriptionActual 12/31/14 Actual 12/31/2015BudgetActual 10/15/16Budget$ ChangeWater 49400602-49400- 101 Full Time Employees Regu141,981.94 159,281.41 164,555.00 127,614.56 127,100.00 (37,455.00) Includes 3300 On call pay redistribute TN602-49400- 102 Full Time Employees Overt816.98 419.20 3,500.00 174.49 3,500.00 - 602-49400- 104 Temporary Employees 3,523.17 2,765.54 3,000.00 1,921.25 3,000.00 - 602-49400- 121 PERA 9,439.18 11,934.6812,604.139,584.039,795.00(2,809.13) 602-49400- 122 FICA 9,851.67 11,674.24 13,085.71 9,442.47 10,220.40 (2,865.31) 602-49400- 127 HCSA 2,366.34 3,074.553,361.102,519.242,612.00(749.10) 602-49400- 130 EmployerHealth/Life/Denta21,878.12 22,251.06 25,650.00 21,060.70 24,000.00 (1,650.00) 602-49400- 151 Workers Comp. Insurance 4,150.50 373.56 507.00 - 522.21 15.21 602-49400- 203 Printed Forms 1,010.18 347.24 1,500.00 5.00 1,500.00 - 602-49400- 208 Training & Instruction 425.00 475.00 600.00 235.00 600.00 - 602-49400- 209 Locates 1,303.42 2,527.46 1,000.00 1,694.81 1,000.00 - 602-49400- 210 Operating Supplies (Gener1,146.72 1,428.97 1,300.00 464.61 1,300.00 - 602-49400- 212 Motor Fuels 1,675.31 719.79 2,575.00 251.55 2,652.25 77.25 602-49400- 250 Meters for Resale/Replace 13,869.14 10,479.30 5,300.00 11,520.13 5,300.00 - 602-49400- 300 Professional Services 4,024.90 3,643.65 5,000.00 980.11 5,000.00 - 602-49400- 301 Audit/Acct Services 8,396.45 9,965.87 10,959.00 9,693.44 11,287.77 328.77 602-49400- 321 Telephone 311.98 312.12 500.00 260.49 500.00 - 602-49400- 322 Postage 258.78 1,975.00 2,200.00 1,976.25 2,200.00 - 602-49400- 323 Nextel Radio Units 489.25 566.13 650.00 495.70 650.00 - 602-49400- 331 Travel Expenses 16.93 - 200.00 8.71 200.00 - 602-49400- 335 Education 297.00 297.00 3,300.00 - 3,300.00 - 602-49400-361 General Liability Insurance 4,174.15 6,892.00 6,892.00 2,938.20 7,098.76 206.76 602-49400- 404 Repair/Maint Machinery/Eq2,684.97 29.97 3,000.00 3,907.05 3,000.00 - 602-49400- 407 Repair/Maint Water Mains 55,878.85 18,899.78 15,000.00 13,883.60 15,000.00 - 602-49400- 408 Repair/Maint Water Service7,437.56 1,039.00 2,500.00 4,283.48 2,500.00 - 602-49400- 413 Rentals 1,497.22 1,388.91 1,850.00 1,165.54 1,850.00 - 602-49400- 417 Uniform Rentals 970.95 1,366.30 1,100.00 1,171.21 1,400.00 300.00 $150 boots each602-49400- 433 Dues & Subscriptions 696.32 671.00 700.00 827.22 800.00 100.00 602-49400- 587 C/O Tools 105.45 562.96 2,000.00 330.00 2,000.00 - 602-49400- 552 C/O Vehicles - - 3,000.00 21,209.74 3,000.00 - 602-49400- 582 C/O Misc. Equipment - - 1,000.00 - 1,000.00 - 602-49400- 582 Capital Improvements - - 46,000.00 - 46,000.00 - 602-49400- 670 Depreciation Expense 62,028.52 58,347.09 44,000.00 - 70,000.00 26,000.00 Total Fund 602362,706.95 333,708.78 388,388.93 249,618.58 369,888.39 (18,500.54) Projected Rev214,870.31250,168.65236,515.00212,646.39286,715.0050,200.00 Bond Payments32803,180.0016,956.0016,956.00WAC Transfer971.639,184.5016,956.0016,956.00bond payment requirementOver/Short(151,116.64) (77,535.63) (151,873.93) (36,972.19) (83,173.39) 68,700.54 Agenda Page 22
604 Storm Water2014 20152016201620172016-2017Fund Dept Obj DescriptionActual 12/31/14 Actual 12/31/2015BudgetActual 10/15/16Budget$ Change604-49660 101 Full Time Employees Regu48,379.87 62,304.82 61,800.00 49,780.71 97,200.00 35,400.00 604-49660 102 Full Time Employees Overt21.85 3.19 50.00 3.30 50.00 - 604-49660 151 Workers Comp 2,490.30 373.56 507.00 - 522.21 15.21 604-49660 361 General Liability Ins - 1,532.00 1,532.00 622.21 1,577.96 45.96 604-49660 121 PERA 3,038.78 4,499.994,638.753,373.737,293.752,655.00 604-49660 122 FICA 3,045.29 4,326.99 4,731.53 3,553.68 7,439.63 2,708.10 604-49660 127 HCSA 755.16 1,164.701,237.00971.351,945.00708.00 604-49660 130 EmployerHealth/Life/Denta7,247.16 8,172.31 9,550.00 8,342.50 17,500.00 7,950.00 604-49660 203 Printed Forms 1,254.20 337.25 1,000.00 - 1,000.00 - 604-49660 300 Professional Services 12,912.71 15,000.00 2,802.43 15,000.00 - pond pmt/ 52nd project 2014604-49660 301 Audit/Acct Services 8,396.46 9,965.87 10,959.00 9,693.44 11,287.77 328.77 604-49660 303 Engineering Fees 21,330.50 10,129.00 100.00 - 100.00 - 604-49660 335 Education 148.50 222.75 1,500.00 - 1,500.00 - 604-49660 322 Postage 662.67 511.00 700.00 512.25 700.00 - 604-49660 399 misc 1,482.89 6,000.00 212.24 6,000.00 - carry over maint for captial improvements604-49660 406 Collection System 5,712.50 11,428.67 5,000.00 6,242.83 5,000.00 - 604-49660 413 Rental 1,007.21 1,033.08 1,000.00 874.06 1,000.00 - 604-49660670 Depreciation Expense24,473.59 24,473.59 15,000.00 - 25,000.00 10,000.00 604-49660 Capital/Ditch- 20,000.00 - 20,000.00 - 604-49660 Capital Improvement SW- 37,500.00 - 37,500.00 - 604-49660- - - 604-49660 412 Administration Fee17,076.31 - - - - Total Fund 604 w/o Bonds 145,040.35 154,874.37 197,805.28 86,984.73 257,616.32 59,811.04 - 604-49660 601 Debt Service Bond Principa$55,000.00$0.00$55,000.00$0.00$55,000.00- 604-49660 611 Bond Interest$22,939.44 $18,393.50$20,242.50$20,242.50- Assessments$9,322.00$0.00$9,322.00- Total Fund 604222,979.79 173,267.87 263,725.78 86,984.73 323,536.82 59,811.04 Projected Rev207,846.20 238,205.67 225,900.00 173,458.69 232,000.00 6,100.00 Over/Short(15,133.59) 64,937.80 (37,825.78) 86,473.96 (91,536.82) (53,711.04) short due to assessment collection605 Recycling201420152016201620172016-2017Fund Dept Obj DescriptionActual 12/31/14 Actual 12/31/2015BudgetActual 10/15/16Budget$ ChangeRecycle43200605-43200 300 Professional Services733.61 959.29 500.00 669.34 500.00 - 605-43200 301 Audit/Acct Services- - 500.00 528.96 500.00 - 605-43200 308 Recycling Contract71,421.90 78,781.42 76,296.00 67,718.07 91,500.00 15,204.00 605-43200 203 Printed Forms90.92 500.00 - 500.00 - 605-43200322 Postage355.00 295.00 500.00 296.25 500.00 - Total Fund 60572,601.43 80,035.71 78,296.00 69,212.62 93,500.00 15,204.00 Projected Rev81,741.98 92,842.18 87,496.00 76,997.12 96,700.00 9,204.00 - Over/Short9,140.55 12,806.47 9,200.00 7,784.50 3,200.00 (6,000.00) Agenda Page 23
City Administrator’s Update
November 17, 2016
GENERAL ADMINISTRATION
Enterprise Budgets: Included as a discussion item on the agenda are the 2017 enterprise
budgets. No formal action is required. Currently we have rate increases planned through 2017
and we will continue to monitor fund balances. These four funds are funded by utility rates.
Water Rates: With the software now corrected, staff is recommending rates remain as
previously approved in 2012 and with the $1.00 per year base rate increase through 2017.
Joint Fire: The Fire Chief and I will be meeting with the Fire Committee members prior to year-
end to review where we are at with the draft terms of a JPA.
Cell Phone Policy: We are working on a cell phone policy that would provide reimbursement to
employees that choose to use/provide their personal phone in lieu of using the phone issued by
the City.
Mall of Entertainment: The reimbursement agreement has been signed and the escrow is in
place.
2017 Lobbying Services: The Mayor and I met with Andy from LGN to discuss services in 2017
and to potentially include State lobbying services. Andy will be sending service options for the
city to review. Currently, our scope of service with LGN is for Federal lobbying services.
ENGINEERING/PUBLIC WORKS
CSAH 37 and I-94 Signal Revisions: SRF has completed the MnDOT required signal modification
plan and I have sent to MnDOT for review
2017 CSAH 19 and 57th Street Signal Improvements: Project plans and specifications are being
prepared.
Ballfield Lighting: The poles have been set and our electrician is currently wiring the system. I
expect Xcel will complete the hookup this winter or early spring.
Main Avenue RR Crossing: I have been in contact with the Railroad, but still do not know when
they will replace the crossing. Assuming it is yet this year, the City’s portion of the project will
not commence until next spring. Also, I am making modifications to the City’s plans so the
project is eligible for MSA needs.
CenturyLink Fiber Projects: CenturyLink is working to extend fiber to several neighborhoods.
Project information is available on the City’s website.
Agenda Page 24