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2015-11-16 CC Agenda Packet City of Albertville Council Agenda Monday, November 16, 2015 City Council Chambers 7:00 PM PUBLIC COMMENTS -The City of Albertville welcomes and encourages public input on issues listed on the agenda or of general community interest. Citizens wishing to address the Council regarding specific agenda items, other than public hearings are invited to do so under Public Forum and are asked to fill out a “Request to Speak Card”. Presentations are limited to five (5) minutes. M:\Public Data\City Council\Council Agendas\2015 Agendas\2015-11-16 CC Agenda.doc Meeting Date: November 16, 2015 1. Call to Order 2. Pledge of Allegiance – Roll Call 3. Recognitions – Presentations – Introductions 4. Public Forum – (time reserved 5 minutes) 5. Amendments to the Agenda 6. Consent Agenda All items under the Consent Agenda are considered to be routine by the City staff and will be enacted by one motion. In the event an item is pulled, it will be discussed in the order it is listed on the Consent agenda following the approval of the remaining Consent items. These items will be approved by a separate motion. A. Approve the November 2, 2015 regular City Council meeting minutes as presented (pgs 4-9 ) B. Approve the November 2, 2015 workshop meeting minutes as presented (pgs 10-12) C. Authorize the Monday, November 16, 2015 payment of claims as presented, except bills specifically pulled which are passed by separate motion. The claims listing has been provided to City Council as a separate document and is available for public view at City Hall upon request (pg 13) D. Authorize the purchase 8 sets of new turn-out gear for a total purchase amount not-to- exceed $23,403.60 (pgs 14-15) E. Approve Resolution No. 2015-038 setting a public hearing for proposed assessment on Lot 2, Block 1, T Square Business Park (pgs 16-18) 7. Public Hearings – None 8. Department Business A. City Council 1). Committee Updates (STMA Ice Arena, Planning, JPWB, Parks, Fire Board, FYCC, etc.) Agenda Page 1 City of Albertville Council Agenda Monday, November 16, 2015 Page 2 of 3 M:\Public Data\City Council\Council Agendas\2015 Agendas\2015-11-16 CC Agenda.doc Meeting Date: November 16, 2015 2). Parks Committee Meeting Notes of October 26, 2015 – No Action Needed (pg 19) B. Finance – 1). Uncollected Invoice Certification to Wright County for Collection with Real Estate Taxes (pgs 20-22) (Motion to Approve Resolution No. 2015-039 entitled a Resolution Certifying the 2015 Uncollected invoice in the amount of $1,817.34 for parcel 101-079-000010 to Wright County for Collection with Real Estate Taxes.) C. Planning/Zoning 1). Sign Code Revisions – Presentation (pgs 23-55) D. Fire - None E. City Clerk – None F. Public Works/Engineering 1). Resolution of Support for CSAH 19 Improvements (pg 56) (Motion to Approve Resolution No. 2015-040 Supporting the Construction of and Participation in a Portion of the Funding for Improvements to CSAH 19 (Labeaux Avenue NE) from North of Interstate 94 through 70th Street NE.) G. Building – None H. Legal – None I. Administration 1). Development Application Process Requirements (pgs 57-58) 2). Ice Arena Second Sheet Discussion 3). City Administrator’s Update (pgs 59-81) 9. Announcements and/or Upcoming Meetings November 23 Joint Powers Water Board, 6:00 p.m. Parks Committee, 8:00 p.m. November 26 & 27 Thanksgiving, City Offices Closed November 30 Joint Governance Meeting, 6:00 p.m., Middle School West December 7 Truth-in-Taxation Hearing, 6+:30 p.m. City Council, 7:00 p.m. December 14 STMA Ice Arena Board, 6:00 p.m. December 21 City Council, 7:00 p.m. December 24 & 25 Christmas Eve/Day, City Offices Closed December 28 Joint Powers Water Board, 6:00 p.m. Dec. 31/Jan. 1 New Years Day City Offices Closed Dec. 31, Public Works Closed Jan.1 Agenda Page 2 City of Albertville Council Agenda Monday, November 16, 2015 Page 3 of 3 M:\Public Data\City Council\Council Agendas\2015 Agendas\2015-11-16 CC Agenda.doc Meeting Date: November 16, 2015 NOVEMBER DECEMBER Su M Tu W Th F Sa Su M Tu W Th F Sa 1 2 3 4 5 1 CC 2 3 4 5 6 7 6 CC 7 PC 8 9 10 11 12 8 Ice 9 PC 10 H 11 12 13 14 13 Ice 14 15 16 17 18 19 15 CC 16 17 18 19 20 21 20 CC 21 22 23 *H24 H 25 26 22 JP23PK 24 25 H26 H27 28 27 JP 28 29 30 H 31 29 JM 30 10. Adjournment Agenda Page 3 City Council Meeting Minutes Page 1 Regular Meeting of November 2, 2015 ALBERTVILLE CITY COUNCIL Monday, November 2, 2015 DRAFT MINUTES ALBERTVILLE CITY HALL 7:00 PM 1. CALL TO ORDER - PLEDGE OF ALLEGIANCE Mayor Hendrickson called the meeting to order at 7:04 p.m. 2. ROLL CALL Present: Mayor Hendrickson and Council members Hudson, Olson, Sorensen, and Vetsch Absent: None Others Present: City Administrator-PWD Adam Nafstad, City Attorney Mike Couri, City Planner Al Brixius, Finance Director Tina Lannes, Fire Chief Erick Bullen, City Clerk Kimberly Olson, and Roger Lucy 3. RECOGNITIONS – PRESENTATIONS – INTRODUCTIONS A. Shop STMA Presentation and Resolution Hendrickson presented current Shop STMA President, Rick Petrich, a resolution proclaiming November 22-28, 2015 as Shop STMA Week. Petrich stated there are over sixty St. Michael and Albertville businesses that participate in Shop STMA. Motioned by Hendrickson, seconded by Hudson, to approve Resolution No. 2015-034 proclaiming November 22-28, 2015 as Shop STMA Week. Ayes: Hendrickson, Hudson, Olson, Sorensen, and Vetsch. Nays: None. Absent: MOTIOND DECLARED CARRIED. 4. PUBLIC FORUM – (time reserved 5 minutes) 5. AMENDMENTS TO THE AGENDA Lannes removed Consent Item E from the agenda and it was placed as Item B4 under Finance. Motioned by Hudson, seconded by Sorensen, to approve the Agenda as amended. Ayes: Hendrickson, Hudson, Olson, Sorensen, and Vetsch. Nays: None. Absent: None. MOTION DECLARED CARRIED. Agenda Page 4 City Council Meeting Minutes Page 2 Regular Meeting of November 2, 2015 6. CONSENT AGENDA All items under the Consent Agenda are considered to be routine by the City staff and will be enacted by one motion. In the event an item is pulled, it will be discussed in the order it is listed on the Consent agenda following the approval of the remaining Consent items. These items will be approved by a separate motion. A. Approve the October 12, 2015 joint meeting minutes as presented B. Approve the October 19, 2015 regular City Council meeting minutes as presented C. Authorize the Monday, November 2, 2015 payment of claims as presented, except bills specifically pulled which are passed by separate motion. The claims listing has been provided to City Council as a separate document and is available for public view at City Hall upon request D. Approve Resolution No. 2015-035 Approving the Application and Permit for an Off-site Gambling Permit for the STMA Youth Hockey Association to conduct a raffle on March 12, 2016 at the STMA Ice Arena, located at 5898 Lachman Avenue NE Motioned by Sorensen, seconded by Hendrickson, to approve the Consent Agenda as amended. Ayes: Hendrickson, Hudson, Sorensen, and Vetsch. Nays: None. Abstain: Olson. MOTION DECLARED CARRIED. 7. PUBLIC HEARINGS – None 8. DEPARTMENT BUSINESS A. City Council 1). Committee Updates (STMA Ice Arena, Planning, JPWB, Parks, Fire Board, etc.) Parks Committee Vetsch asked that the minutes of the most recent Parks Committee meeting be included in the next City Council packet. B. Finance 1). 2015 Certification of Uncollected Utility Bills and Invoices (pgs 27-31) Lannes reported that annually the City must send notification of certification to properties with outstanding utility bills or invoices. If those debts are not paid prior to November 16, 2015, the City may levy that debt to be collected with real estate taxes. She stated that the City Council must allow those wishing to contest the certification to comment. There was no one present to comment. Hudson questioned why the Westbridge Community Church fees were dropped. Nafstad said he proposed that the unpaid amount be waived as the application and review process was somewhat unique. Lannes stated that the city has been trying to collect the fees since March. Nafstad stated the outstanding balance is because the applicant incurred costs in excess of the application escrow. Olson inquired if both Westbridge and the property owner signed off on the application and Brixius Agenda Page 5 City Council Meeting Minutes Page 3 Regular Meeting of November 2, 2015 stated they did. Brixius stated the applicant was informed that excess costs would be possible. Council agreed they would like to see the costs incurred by the landowner and Westbridge be collected and not waived. Lannes reported that she will move forward with certifications and bring the Westbridge\Leuer fees back at the next regular meeting for certification. Motioned by Hudson, seconded by Olson, to Approve Resolution No. 2015-037 entitled a Resolution Certifying the 2015 Uncollected Utility Bills and invoices to Wright County for Collection with Real Estate Taxes. Ayes: Hendrickson, Hudson, Olson, Sorensen, and Vetsch. Nays: None. Absent: None. MOTION DECLARED CARRIED. 2). Recycling Fund Options and Reserve Lannes reported Council asked to receive several options to help buy down the costs to residents for their monthly recycling fee. She presented four options to Council. Sorenson and Hudson stated they preferred the Option 4 as it only had one increase in left a reserve balance in 2020. Council directed staff to use Option 4 to buy down the recycling costs. This would have an increase in year three of the contract and also leaves a reserve of $18,000 for use in future years. 3). Enterprise Budgets – No Action Needed Lannes reviewed the enterprise budgets. In wastewater, they are not covering depreciation. The same is for water and also some operating costs. She mentioned there are two more years of increases to the base rates for sewer and water. 4). LMCIT No-Fault Sewer Back-up and Water Main Break Coverage Lannes reported the League of MN Cities requires them to adopt the resolution before they can issue the next year’s premium. Couri reported that it is somewhat unusual to have the resolution before the quote and would only be contingent upon an acceptable insurance rate and benefit cap level. Motioned by Hendrickson, seconded by Hudson, to Approve Resolution No. 2015-036 Establishing Limited Clean Up and Property Damage Protection for Sewer Back-Ups and Water Main Breaks for Water and Sewer Customers contingent upon an acceptable insurance rate and benefit cap level. Ayes: Hendrickson, Hudson, Olson, Sorensen, and Vetsch. Nays: None. Absent: None. MOTION DECLARED CARRIED. C. Planning/Zoning 1). 60th Street NE Right-of-Way Concept Brixius reported that staff had met with the building owner of El Bamba restaurant regarding improved parking at the intersection of 60th Street NE and Main Avenue NE. Improvements to the intersection align with the City’s visioning study goals and Brixius presented a draft concept for the improvements. They would include thirteen new parking spaces, concrete curbs, landscape design, trees that would still allow viewing of the City’s entrance sign, and shrub screening of the parking areas. Nafstad stated they would ultimately like to have sidewalks on both sides of Main Avenue NE. Sorensen inquired about funding and Nafstad replied these improvements would be Agenda Page 6 City Council Meeting Minutes Page 4 Regular Meeting of November 2, 2015 incorporated into a larger project. Nafstad also said landscaping would likely be done by Public Works over time. Sorensen inquired about the car wash site. Brixius replied there are no concrete plans for the site, but the owner of the El Bamba building has an interest in making sure the corner looks good. Motioned by Hendrickson, seconded by Vetsch, to approve the design concept for the 60th Street NE rights-of-way and initiate moving ahead with implementation of the project. Ayes: Hendrickson, Hudson, Olson, Sorensen, and Vetsch. Nays: None. Absent: None. MOTION DECLARED CARRIED. D. Fire 1). Fire Update Bullen reviewed the calls for service for the month. He stated he has submitted the grant for a turn- out gear washer. They received five applications for Reserve Firefighter and interviews should take place in November, so that the new reserves can be in place in for the beginning of the year. The new command vehicle has arrived and will be outfitted with graphics and lights soon. Bullen reported that Assistant Fire Chief Mills was recognized as Fire Officer of the Year and there were well over 700 people in attendance at the event in Duluth. Mills received a standing ovation at the event and both Nafstad and Council member Sorensen were present. Vetsch thanked them for attending such an important event. 2). Purchase of Self Contained Breathing Apparatus Bullen reported the SCBA’s have reached their 10-year life and the SCBA’s must meet the National Fire Protection Agency’s (NFPA) standards and the NFPA does not allow for refurbishing or partially replacing them. He stated that due to the cost being above $100,000, they are required to go out for competitive bid unless items are found on the State bidding list. The alternative would be to pursue the Assistance to Firefighter Grant (AFG). This grant could be used for other items, but Bullen would like to pursue the competitive bid in order to receive 2015 pricing as the 2016 pricing is nearly $20,000 more. Motioned by Olson, seconded by Sorensen, to go out for competitive bid for the purchase of new SCBA. Ayes: Hendrickson, Hudson, Olson, Sorensen, and Vetsch. Nays: None. Absent: None. MOTION DECLARED CARRIED. E. City Clerk – None F. Public Works/Engineering – None G. Building – None H. Legal – None Agenda Page 7 City Council Meeting Minutes Page 5 Regular Meeting of November 2, 2015 I. Administration 1). City Administrator’s Update Nafstad stated there is a letter of support for the Mayor to sign for a Shared Service Grant for the Joint Powers Fire Board. Vetsch inquired about the grant tying the City to a time limit to establish the Joint Powers Agreement. Bullen stated the grant is for the exploration of a possible Joint Powers Agreement. Nafstad added this grant does not mandate the City to enter into a Joint Powers Agreement. 9. ANNOUNCEMENTS AND/OR UPCOMING MEETINGS Hendrickson stated that she will not be able to attend the next Joint Powers Water Board meeting. November 9 STMA Ice Arena Board, 6:00 p.m. November 10 Planning Commission, 7:00 p.m. November 11 Veterans Day, City Offices Closed November 16 City Council, 7:00 p.m. November 23 Joint Powers Water Board, 6:00 p.m. Parks Committee, 8:00 p.m. November 26 & 27 Thanksgiving, City Offices Closed November 30 Joint Governance Meeting, 6:00 p.m. School District Offices (West Middle School) December 7 Truth-in-Taxation Hearing, 6+:30 p.m. City Council, 7:00 p.m. December 14 STMA Ice Arena Board, 6:00 p.m. December 21 City Council, 7:00 p.m. December 24 & 25 Christmas Eve/Day, City Offices Closed December 28 Joint Powers Water Board, 6:00 p.m. Dec. 31/Jan. 1 New Years Day City Offices Closed Dec. 31, Public Works Closed Jan.1 NOVEMBER DECEMBER Su M Tu W Th F Sa Su M Tu W Th F Sa 1 2 3 4 5 1 CC 2 3 4 5 6 7 6 CC 7 PC 8 9 10 11 12 8 Ice 9 PC 10 H 11 12 13 14 13 Ice 14 15 16 17 18 19 15 CC 16 17 18 19 20 21 20 CC 21 22 23 *H24 H 25 26 22 JP23PK 24 25 H26 H27 28 27 JP 28 29 30 H 31 29 JM 30 Agenda Page 8 City Council Meeting Minutes Page 6 Regular Meeting of November 2, 2015 10. ADJOURNMENT Motioned by Vetsch, seconded by Sorensen, to adjourn the meeting at 8:17 p.m. Ayes: Hendrickson, Hudson, Olson, Sorensen, and Vetsch. Nays: None. Absent: None. MOTION DECLARED CARRIED. Respectfully submitted, ___________________________________ Kimberly A. Olson, City Clerk Agenda Page 9 Page 1 a. CITY COUNCIL WORKSHOP CITY HALL - COUNCIL CHAMBERS Monday, November 2, 2015 DRAFT MINUTES 1. Call to Order Mayor Hendrickson called the meeting to order at 8:18 p.m. Present: Mayor Hendrickson and Council members Hudson, Olson, Sorensen, and Vetsch Absent: None Others Present: City Administrator-PWD Adam Nafstad, Finance Director Tina Lannes, City Attorney Mike Couri, Fire Chief Eric Bullen, City Clerk Kimberly Olson, and Roger Lucy 2. 2016 Budget Discussion Lannes reported the preliminary budget was set at 4.98% at the September 6, 2015 City Council meeting. Staff had come in with 3.55% and Council had added approximately $50,000 in capital. Sorensen inquired when the notices to taxpayers will be sent out prior to the truth-in-taxation hearing. Lannes replied it is usually done by Wright County about mid-November. Council discussed the general fund reserve and what to do with those funds. Lannes reported that no decisions are needed tonight it just needs to be designated as capital reserve if that’s what Council wishes to use it for. Vetsch stated that perhaps the Lions could assist with the cost of a City entrance sign. Hendrickson does not want to see general fund reserves spent on the sign. Vetsch inquired about an increase in health insurance premiums for 2016. Lannes replied that since the City is in a cooperative agreement, it will not have a large impact on the budget. Hudson stated that even though they set the preliminary budget at 4.98%, he would like to see it brought back down. Lannes replied that to do so would be to remove the increased capital the Council previously added. Sorensen would like to keep the levy under 4%. Lannes responded that she will remove approximately $35,000 budgeted for economic development and lobbying and bring back the final levy at 3.98%. Lannes reminded Council that taxpayers will see the 4.98% on their truth-in-taxation statements as that was what was set for the preliminary budget. Agenda Page 10 DRAFTCity Council Meeting Minutes Page 2 Workshop Meeting of November 2, 2015 3. Arena Second Sheet Funding Discussion Nafstad reported that the School District was meeting to determine whether or not it would be a funding partner and, if so, how they would prefer to finance their share. Nafstad stated that the School District would like to know what each City is willing to levy for the second sheet of ice. Nafstad also stated it would be good for Albertville to determine the amount it is willing to fund to assist St. Michael with their discussion next week. Nafstad questioned the Council if they would be willing to fund a third of an $8 million project if the School and St. Michael were willing to. Nafstad and Lannes reviewed the financial scenarios prepared by Northland. Lannes stated it would be a one-time increase of approximately 5.1%. She indicated to Council that would not include inflation or what it would take to maintain the budget. Hudson questioned if it would then be close to a double digit levy increase for that one year and Lannes clarified that it could be. Sorensen inquired about the $1 million the STMA Youth Hockey Association has pledged and how it would be utilized. Nafstad replied that it could be used to pay the initial years of debt service or simply to reduce the amount of the bond. Nafstad said he was not sure when the money from Youth Hockey would be received or if it would be one or multiple payments. Hudson stated that he is resistant to levying that much and would need to hear input from the community. Sorensen stated that he would be interested in pursuing discussion only if the School Board is a partner. Sorensen also noted that the $8 million scenario does not account for the $1 million from Youth Hockey. Nafstad explained that the School financing options include the tax abatement bond option together with the cities or by voter approved referendum. He said with the referendum option the School would likely need to take ownership of the second sheet, but thought the three entities could make this work. Olson stated that he does not see the second sheet as a benefit to the whole community and it is not an essential service. He felt the timeline is too fast. Sorensen stated that commercial properties pay the most in taxes and inquired how the second sheet is a benefit to them. Hendrickson and Vetsch felt it is important to move forward. Sorensen and Olson stated they are willing to continue the conversation and are not at a yes or no right now. Hudson stated he needs convincing in order to levy that amount. Lannes inquired if the Council would like to keep the 4.98% levy and use the extra $35,000 as arena capital. She stated that would take down the increase in the one-time levy amount from 5.1% to 4.1% if they did so. Council directed staff to keep the levy below 4% this year and keep it at the 3.98% 4. Adjournment Motioned by Hendrickson, seconded by Olson, to adjourn the meeting at 9:21 p.m. Ayes: Hendrickson, Olson, Sorensen, and Vetsch. Nays: None. Absent: Hudson. MOTION DECLARED CARRIED. Agenda Page 11 DRAFTCity Council Meeting Minutes Page 3 Workshop Meeting of November 2, 2015 Respectfully submitted, ____________________________________ Kimberly A. Olson, City Clerk Agenda Page 12 Mayor and Council Request for Action M:\Public Data\City Council\Council Packet Information\2015\111615\2015-11-16 Finance Bills Report (RCA).doc Meeting Date: November 16, 2015 November 12, 2015 SUBJECT: CONSENT - FINANCE – PAYMENT OF BILLS RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the following: MOTION TO: Authorize the Monday, November 16, 2015 payment of the claims as presented except the bills specifically pulled, which are passed by separate motion. The claims listing has been provided to Council as a separate document. The claims listing is available for public viewing at City Hall upon request. BACKGROUND: The City processes claims on a semi-monthly basis. The bills are approved through their respective departments and administration and passed onto the City Council for approval. KEY ISSUES: • Account codes starting with 810 are STMA Arena Expenses/Vendors (bolded) and key issues will be presented in the claims listing document. POLICY/PRACTICES CONSIDERATIONS: It is the City’s policy to review and approve payables on a semi-monthly basis. FINANCIAL CONSIDERATIONS: City staff has reviewed and recommends approval of payments presented. LEGAL CONSIDERATIONS: The Mayor and Council have the authority to approve all bills pursuant to Minnesota State Law, which requires all bills to be paid in a timely manner, generally within 30 days unless one party determines to dispute the billing. Responsible Person: Tina Lannes, Finance Director Submitted through: Adam Nafstad, City Administrator-PWD Attachment: List of Claims (under separate cover) Agenda Page 13 M:\Public Data\City Council\Council Packet Information\2015\111615\2015-11-16 Fire Turn-Out Gear RCA.doc Meeting Date: November 16, 2015 Mayor and Council Request for Action _____________________________________________________________________________ November 12, 2015 SUBJECT: FIRE DEPARTMENT- PURCHASE OF TURN-OUT GEAR THROUGH THE ASSISTANCE TO FIRE FIGHTER GRANT (AFG) PROGRAM RECOMMENDATION: It is respectfully requested that the Mayor and City Council consider the following: MOTION TO: Authorize the purchase 8 sets of new turn-out gear for a total purchase amount not-to-exceed $23,403.60. BACKGROUND: The Albertville Fire Department received an Assistance to Firefighter Grant (AFG) in 2015 for the purchase of eight sets of new turn-out gear. The Grant covers reimbursement of the Grant Writers Fee and also requires a 5% city contribution. The Albertville Fire Department’s Board of Officers received turn-out gear demonstrations from five turn-out gear vendors and received pricing info from all five as well. The Board of Officers selected Honeywell Morning Pride turn-out gear as the preferred choice of the Board based on a variety of reasons and moved forward with getting a customized build and spec that will be the Department’s specification for the future. The final “purchase” cost for the Grant Program is outlined below: Turn-Out Gear Quote: $23,403.60 Grant Writer Reimbursement: $700.00 Total “Purchase” $24,103.60 AFG Grant Funds $21,300.00 Required Local Contribution $1,066.00 Total Remaining Balance $1,737.60 The required local contribution and remaining total ($2,803.60) will be paid as a planned purchase and part of the Fire Department’s capital equipment budget. As part of the upgrading of the Department’s turn-out gear, the Fire Department Relief Association has authorized their own purchase of five additional pairs of boots and twenty-one additional pairs of gloves, so every paid-on-call member of the Department will have usable boots and new gloves. Staff is recommending approval of the purchase of eight sets of turn-out gear not to exceed $23,403.60. The turn-out gear will be ordered this year, with delivery and final payment in early 2016 (2015 pricing). Agenda Page 14 Mayor and Council Request for Action – November 16, 2015 Purchase of Turn-Out Gear Page 2 of 2 M:\Public Data\City Council\Council Packet Information\2015\111615\2015-11-16 Fire Turn-Out Gear RCA.doc Meeting Date: November 2, 2015 KEY ISSUES: • The Fire Department Board of Officers and City Staff have reviewed the purchase and are recommending Council action. • The turn-out gear order will be made now and the Department will take delivery early next year. • Ordering in 2015 guarantees the 2015 price and places the Department high on the priority list for earlier delivery. • The turn-out gear purchase is being paid for with an Assistance to Firefighter Grant, with the remaining purchase balance coming from the Fire Department’s capital equipment budget. • The upcoming capital purchases have been discussed at Joint Fire Committee and Fire Department meetings. POLICY CONSIDERATIONS: It is City policy for the Council to review and approve all capital purchases and investments. FINANCIAL CONSIDERATIONS: The cost associated with the 8 sets of turn-out gear will be funded through an Assistance to Firefighter Grant, with the remaining balance coming from Fire Department capital reserves. Approximately 40% of the capital equipment budget is funded as part of the service agreement with Otsego. LEGAL CONSIDERATIONS: The City has the authority to purchase equipment under the State of Minnesota contract or by quotes. Responsible Person/Department: Fire Chief Bullen, Fire Department Submitted Through: Adam Nafstad, City Administrator-PWD Supplemental Information: Quotes and pricing on file and available upon request Agenda Page 15 CITY OF ALBERTVILLE COUNTY OF WRIGHT STATE OF MINNESOTA RESOLUTION NO. 2015-038 RESOLUTION SETTING HEARING ON PROPOSED ASSESSMENT WHEREAS, the City of Albertville has caused to be installed certain improvements including installation of street, curb, gutter, municipal water, sanitary sewer, storm sewer, ponding and related municipal improvements to the plats of Prairie Run and Shoppes at Prairie Run, including properties later replatted as T Square Business Park; and WHEREAS, special assessments for the costs of such improvements were levied on such properties in 2005; and WHEREAS, such special assessments have not been fully paid on Lot 2, Block 1, T Square Business Park, Wright County, Minnesota and such property has since become a tax forfeit property and the remaining special assessments have been canceled by the State; and WHEREAS, the State of Minnesota has recently conveyed Lot 2, Block 1, T Square Business Park to a private party; and WHEREAS, upon conveyance of a tax forfeit property to a private party, Minn. Stat. 429.071 permits the City to reassess the amount of special assessments that remained unpaid on said Lot 2, Block 1 at the time of the tax forfeiture; and WHEREAS, the City Clerk, with the aid of the City Finance Director, has prepared an assessment roll for said Lot 2, Block 1 with the amount of cancelled special assessments to be re- imposed upon said lot; NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE THE CITY OF ALBERTVILLE, MINNESOTA: 1. The City Council hereby accepts the preliminary assessment roll as prepared. 2. A hearing shall be held on the 7th day of December, 2015, in the Albertville City Hall at 7:00 p.m. to pass upon such proposed reassessment and at such time and place all persons owning property affected by such improvement will be given an opportunity to be heard with reference to such assessment. 3. The amount of the proposed reassessment to said Lot 2, Block 1 is $192,100.98. 4. The City Clerk is hereby directed to cause a notice of the hearing on the proposed assessment to be published once in the official newspaper at least two weeks prior to the hearing, and she shall state in the notice the total amount of the proposed reassessment. She shall also cause mailed Agenda Page 16 City of Albertville Resolution No. 2015-038 Page 2 notice to be given to the owner of each parcel described in the assessment roll not less than two weeks prior to the hearing. 5. The owner of any property so assessed may, at any time prior to certification of the assessment to the county auditor pay the whole of the assessment on such property, with interest accrued to the date of payment, to the City Clerk except that no interest shall be charged if the entire assessment is paid within 30 days from the adoption of the assessment. He may at any time thereafter, pay the City Treasurer the entire amount of the assessment remaining unpaid, with interest accrued to December 31 of the year in which such payment is made. Such payment must be made before November 15 (except in the year of the assessment) or interest will be charged through December 31 of the succeeding year. Adopted by the Albertville City Council this 16th day of November, 2015. ___________________________________ Jillian Hendrickson, Mayor ATTEST: __________________________________ Kimberly A. Olson, City Clerk Agenda Page 17 City of Albertville Resolution No. 2015-038 Page 3 PRELIMINARY ASSESSMENT ROLL PID No. Original Improvements Amount of Proposed Assessment 101111001020 CSAH 19 Improvement: $9,941.20 101111001020 Prairie Run Improvements: $182,159.78 Agenda Page 18 Albertville Parks Committee meeting minutes October 26, 2015 Attendees: Tim Guimont, Andy Swanson, Larry Boller, Sharon Oakvik, LeRoy Berning, John Vetsch, Sandy Greninger Parks update - Tim will find out cost to powder coat or paint the merry-go-round in Central Park. - Suggestion was made for the City to donate to the caboose project in Central Park - Suggestion was made for the City to purchase new playground equipment for Westwind Park - Suggestion was made to put signs in front of trees in parks to denote species, and perhaps serve as memorials. Larry Boller has seen this in a Maple Grove park. - Suggestion was made to install more “Little Libraries” around town. Committee is interested in installing one more library. Sandy will look into this and report the next step at the next meeting. Central Park fences - Committee recommends city pay for half of expense to install fence around the caboose. Skate park - There was discussion about making improvements to the skate park equipment in Central Park. The committee will further discuss this at the next meeting. Next meeting: November 23, 8:00 Minutes recorded and prepared by Andy Swanson, andy.swanson99@gmail.com; 763-370-2428 Agenda Page 19 Mayor and Council Request for Action M:\Public Data\City Council\Council Packet Information\2015\111615\11 16 15 Finance Certification of Outstanding invoice RCA.doc Meeting Date: November 16, 2015 October 27, 2015 SUBJECT: FINANCE DEPARTMENT – APPROVAL OF THE 2015 CERTIFICATION OF UNCOLLECTED INVOICE (LEUER PROPERTY) RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the following: MOTION TO: Approve Resolution No. 2015-039 entitled a Resolution Certifying the 2015 uncollected invoice in the amount of $1,817.34 for parcel 101-079-000010 to Wright County for Collection with Real Estate Taxes. BACKGROUND: On an annual basis, it is the City’s procedure to send notification to residents, developers, and other business owners that there are outstanding utility bills or invoices, allowing them sufficient time to pay such fees owed to the City. If such outstanding debt has not been paid before November 16, 2015, the City has the ability to certify such outstanding debt to the appropriate property that would be collected with the Real Estate Taxes. On November 2, 2015 staff provided the certification role for 2015 which had this parcel excluded. Staff was given direction by Council to bring this parcel back for certification at the next meeting. KEY ISSUES: The outstanding debt is related to professional service fees incurred by the city related to the Westbridge Community Church rezoning applications. Per ordinance, $1,000 was escrowed as part of the rezoning application. The total amount of the professional service fees charged to the Applicant was $2,730.75. Charges less escrow are $1,817.34, which includes penalty. The City has sent multiple invoices to the Applicant (Westbridge) and has not received any response. POLICY CONSIDERATIONS: It is the City’s policy to review and authorize staff to certify uncollected utility bills and outstanding invoices to Wright County for Collection with Real Estate Taxes. FINANCIAL CONSIDERATIONS: Unless paid prior to November 18, 2015 this will be certified to the County. LEGAL CONSIDERATIONS: The Mayor and Council have the authority to authorize staff to certify pursuant to Minnesota State Law, which requires uncollected utility bills and invoices are paid in a timely manner, generally within 60 days unless one party determines to dispute the billing. Responsible Person/Department: Tina Lannes, Finance Director Submitted through: Adam Nafstad, City Administrator-PWD Attachments: Resolution 2015-039 Agenda Page 20 CITY OF ALBERTVILLE COUNTY OF WRIGHT STATE OF MINNESOTA RESOLUTION NO. 2015-039 A RESOLUTION CERTIFYING UNCOLLECTED INVOICE TO WRIGHT COUNTY FOR COLLECTION WITH REAL ESTATE TAXES WHEREAS, the City Council is desirous of collecting all charges for services invoiced; and WHEREAS, the City Council has determined that some charges invoiced remain uncollected and delinquent. NOW, THERFORE, BE IT RESOLVED the City Council of Albertville, Wright County, Minnesota, hereby directs the Finance Director to certify all uncollected invoices that have not been paid to the City on Wednesday, November, 18, 2015, to the Wright County Auditor for collection with real estate taxes. BE IT FURTHER RESOLVED, the City Council hereby orders that delinquent accounts certified to the tax rolls will be assessed a ten percent (10%) interest charge by the City upon certification and the total assessment will be collectible along with the 2016 taxes. Adopted by the City Council of the City of Albertville this 16th day of November 2015. Jillian Hendrickson, Mayor Attest: Kimberly Olson, City Clerk Agenda Page 21 City of Albertville Meeting of November 16, 2015 Resolution No. 2015-039 Page 2 Exhibit A 2015 UNCOLLECTED INVOICE Parcel ADDRESS Amount Delinquency 101-079-000010 Outlot A, Heuring Meadows $1,817.34 Outstanding invoice Agenda Page 22 1 ALBERTVILLE SIGN CODE CHAPTER 7 10-7-1: PURPOSE AND INTENT: A. Purpose. This section is established to protect and promote health, safety, general welfare and order within the City of Albertville through the establishment of a comprehensive and impartial series of standards, regulations and procedures governing the type, number, size, structure, location, height, lighting, erection, use and/or display of devices, signs or symbols serving as a visual communication media to persons situated within or upon public rights-of-way or private properties. The provisions of this Section are intended to encourage opportunity for effective, orderly communication by reducing annoyances, confusion and hazards resulting from unnecessary and/or indiscriminate use of communication facilities. B. Objectives. 1. To establish standards which permit businesses a reasonable and equitable opportunity to advertise. 2. To preserve and promote civic beauty and prohibit signs which would detract from this objective because of number, size, shape, height, location, condition, cluttering or illumination. 3. To insure that signs do not create safety hazards. 4. To preserve and protect property values. 5. Allow signage and communication to direct traffic on both public streets and private property. 10-7-2: DEFINITIONS: For the purpose of this chapter, the terms defined in this section shall have the meanings herein given them: ADJACENT AREA: For the purpose of section 10-7-6 of this chapter, adjacent area shall be defined as a strip of land that is immediately adjacent and parallel to Interstate 94 through Albertville and meets both of the following criteria: A. The adjacent area shall only include land parcels or lots that directly abut the Interstate 94 right of way, or city owned right of way intended for future interstate access improvements, otherwise known as CSAH 19/Interstate 94 and CSAH 37/Interstate 94 interchange improvements. Parcels acquired solely for drainage Agenda Page 23 2 and utility or ponding purposes shall not be considered an adjacent area. Parcels that do not directly abut the aforementioned rights of way are not within the adjacent area. B. The adjacent area shall be limited to a strip of land four hundred feet (400') in width measured from the midpoint of the center median between the opposing traffic lanes of Interstate 94 and extending out either sides of Interstate 94 (see graphic below). BILLBOARD AREA OR SIGN AREA: That portion of the sign face of a billboard or business sign which includes the border and trim thereof, but excludes the base and apron supports and other structural members. If an advertising device or business sign is constructed so that the faces are not constructed back to back, the angle shall not exceed ninety degrees (90°). If said angle is greater than ninety degrees (90°), the total area of both sides added together shall not exceed the maximum allowable advertising device or business sign area. BANNERS: Any attention getting devices which resemble flags and are of a paper, cloth or plastic or plastic-like consistency. CAMPAIGN SIGNS: Any sign that meets the provisions of Minnesota State Statute 211B.045. CHANGEABLE COPY SIGN: A sign or portion thereof that has a reader board for the display of text information in which each alphanumeric character, graphic or symbol is defined by objects not consisting of an illumination device and may be changed or rearranged manually or mechanically with characters, illustrations, letters or numbers that can be changed or rearranged without altering the face or surface of the sign structure. Changeable copy signs shall also include the following: 1. Changeable Copy Sign, Electronic: A sign or portion thereof that displays electronic, non-pictorial text information in which each alphanumeric character, graphic, or symbol is defined by a small number of matrix Agenda Page 24 3 elements using different combinations of light emitting diodes (LEDs), fiber optics, light bulbs or other illumination devices within the display area. Electronic changeable copy signs include computer programmable, microprocessor controlled electronic displays. Electronic changeable copy signs include projected images or messages with these characteristics onto buildings or objects. Electronic changeable copy signs do not include official signs. 2. Electronic Graphic Display Sign: A sign or portion thereof that displays electronic, static images, static graphics or static pictures, with or without text information, defined by a small number of matrix elements using different combinations of light emitting diodes (LEDs), fiber optics, light bulbs or other illumination devices within the display area where the message change sequence is accomplished immediately or by means of fade, re-pixalization or dissolve modes. Electronic graphic display signs include computer programmable, microprocessor controlled electronic or digital displays. Electronic graphic display signs include projected images or messages with these characteristics onto buildings or other objects. 3. Video Display Sign: A sign that changes its message or background in a manner or method of display characterized by motion or pictorial imagery, which may or may not include text and depicts action or a special effect to imitate movement, the presentation of pictorials or graphics displayed in a progression of frames that gives the illusion of motion, including, but not limited to, the illusion of moving objects, moving patterns or bands of light, or expanding or contracting shapes, not including electronic changeable copy signs. Video display signs include projected images or messages with these characteristics onto buildings or other objects. COUNTY STATE AID HIGHWAYS OR CSAH: A road that is established, located, constructed, reconstructed, improved and maintained as a public highway by the county and is so designated a county state aid road. DOUBLE FACE SIGN: A sign displaying information on both sides. ERECT: To construct, build, raise, assemble, place, affix, attach, create, paint, draw or in any other way to bring into being or establish, but it shall not include any of the foregoing activities when performed as an incident to the change of advertising message or customary maintenance of an outdoor advertising structure or device. FLASHING SIGN: A directly or indirectly illuminated sign or portion thereof that exhibits changing light or color effect by any means, so as to provide intermittent illumination that changes light intensity in sudden transitory bursts and creates the illusion of intermittent flashing light by streaming, graphic bursts showing movement, or any mode of lighting which resembles zooming, twinkling or sparkling. GRADE OF SIGN: The lowest point of elevation of the finished surface of the ground, paving or sidewalk within the area between the sign and a line ten feet (10') from the Agenda Page 25 4 sign. GROUND SIGN: A sign placed upon or supported by the ground independently of the main building or structure on the property. Pylon signs, monument signs, signs on accessory structures, and other freestanding signs shall be considered "ground signs". ILLUMINATED SIGN: A sign which has characters, letters, figures, designs or outlines illuminated by electric lights or tubes, or by other artificial light directed to the sign or by internal illumination. INTERSTATE HIGHWAY: Any highway at any time officially designated as a part of the national system of interstate and defense highways by the commissioner of transportation and approved by the appropriate authority of the federal government. LOGO: Any letter, character, or symbol used to represent an entire word or group of words denoting the name, trade or purpose of any business. MAINTAIN: To allow to exist. MOVING SIGN: A sign which revolves, rotates, has any moving parts, or gives the illusion of motion. MULTIVISION SIGN: Any sign composed in whole or part of a series of vertical or horizontal slats or cylinders that are capable of being rotated at intervals so that partial rotation of the group of slats or cylinders produces a different image and when properly functioning allows on a single sign structure the display at any given time one of two (2) or more images. OFF PREMISES SIGNS: A commercial speech sign which directs the attention of the public to a business, activity conducted, or product sold or offered at a location not on the same lot where such sign is located. For purposes of this sign ordinance, easements and other appurtenances shall be considered to be outside such lot and any sign located or proposed to be located in an easement or other appurtenance shall be considered an off premises sign. ON PREMISES SIGNS: A sign that is located on property that is the premises, property or site of the use identified or advertised in the sign. PORTABLE SIGN: A moveable sign not fixed to a building or the ground (i.e., pulled on a trailer vehicle). PROJECTING SIGN: A sign which is affixed to a building and which projects from the building wall a distance greater than twelve inches (12"). PUBLIC NOTICES: Official notices posted by public officers, employees or their agents in the performance of their duties, or as directed by such officers, employees or agents. Agenda Page 26 5 PYLON SIGN: A freestanding sign erected upon no more than two (2) pedestals, posts or shafts. A pylon sign is a ground sign. READER BOARD SIGN: A sign with separate inset letters and symbols or changeable copy which can be easily removed and which are periodically changed. ROOF SIGN: A sign which is located above the eaves or coping line. ROTATING SIGN: A sign or portion of a sign which in any physical part or in total turns about on an axis, rotates, revolves or is otherwise in motion, including, without limitation, a multivision sign. SHIMMERING SIGN: A sign which reflects an oscillating, sometimes distorted, visual image. SIGN: A name, identification, description, display, illustration, structure, or device which is affixed to, or painted, or represented directly or indirectly upon a building or other outdoor surface or a piece of land, and which directs attention to an object, product, place, activity, person, institution, organization or business. SIGN HEIGHT: The height of a sign shall be computed as to the vertical distance measured from the base of the sign at grade to the top of the highest attached component of the sign. SIGN SETBACK: The shortest distance between the property or public right of way line and the surface or main supporting structure of a sign. SIGN STRUCTURE: The supports, foundations, uprights, bracing and framework for a sign, including the sign area. SPECIAL SIGN: means any sign that is a billboard, temporary sign, or banner TEMPORARY SIGN: A sign which is erected for a limited time and/or special purpose. WALL SIGN: A sign which is affixed to the exterior wall of a building and which does not project more than twelve inches (12") from the surface to which it is attached. WINDOW SIGN: A sign affixed to a window or located inside a window surface legible to the general public. (Amended Ord. 1987-3, 10-19-1987; amd. Ord. 2004-09, 11-15- 2004; Ord. 2007-08, 8-20-2007; Ord. 2014-06, 10-20-2014) 10-7-3: NON-CONFORMING SIGNS: A. The following are non-conforming signs: 1. Prohibited signs. Agenda Page 27 6 2. All other signs not prohibited that do not conform to the provisions of this chapter. B. General provisions governing non-conforming signs: 1. A non-conforming sign lawfully existing upon the effective date of this ordinance may be continued at the size and in the manner existing upon such date. 2. Non-Conforming Sign Maintenance and Repair. Nothing in this code shall be construed as relieving the owner or user of a legal non- conforming sign or other of the property on which the legal non- conforming sign is located from the provisions of this ordinance regarding safety, maintenance, and repair of signs, provided however, that any repainting, cleaning, and other normal maintenance or repair of the sign or sign structure shall not modify the sign structure or sign area in any way which makes it more non-conforming or the sign shall lose its legal non- conforming status. 3. If at any time a non-conforming sign shall be damaged or destroyed to the extent of more than fifty percent (50%) of its fair market value, said value to be determined by the City, it may be re-established to its prior size and form, but not expanded, if the property owner applies for a signed building permit within one hundred eighty (180) days of the damage event. If no signed building permit is applied for within the specified time period, then without further action by the Council, the sign shall be subject to all the regulations specified by this code for the district in which such land and buildings are located. Any sign which is damaged to an extent of less than fifty percent (50%) of its fair market value may be restored to its former extent if it is reconstructed within twelve (12) months after the date of said damage. Estimate of the extent of damage or destruction shall be made by the Building Official. 10-7-4: PROHIBITED SIGNS: A. The following signs are prohibited in all zoning districts in the City of Albertville: 1. Flashing Or Moving Signs: No flashing signs, rotating or moving signs, animated signs, signs with moving lights, or creating the illusion of movement shall be permitted. 2. Painted Wall Signs: No sign which is painted directly upon a wall surface shall be permitted. 3. Obsolete And Off Premises Signs: No sign shall be permitted which advertises a business which is not being presently conducted on the premises on which the sign is located, except billboards, as provided for in Agenda Page 28 7 Section 10-7-8 of this chapter, and except any privately owned recreational establishment having a gross open space area within the city greater than eighty (80) acres, where such open space is an integral part of the business, may have one directional sign not to exceed thirty two (32) square feet in size identifying the name of the establishment with one directional arrow. Said sign shall be in conformance with this chapter. Said directional sign shall not be erected or maintained in the city except on property abutting a county road. 4. Signs Obstructing Accessways or Windows: No sign shall physically obstruct any required accessway or window in such a manner as to create a safety hazard. 5. Signs Obstructing Traffic: No exterior sign or sign located in the interior of a building but visible through a window shall be maintained at any location where, by reason of its position, size, shape or color, it may obstruct, impair, obscure, interfere with the view of, or be confused with any traffic control sign, signal or device, or where it may interfere with, mislead or confuse traffic. 6. Signs on trees or shrubs, or which are painted or drawn upon rocks or natural features, or on public utility poles. 7. Signs which are structurally unsafe, in disrepair, or are abandoned. 8. Roof signs located directly on a building roof or projecting over or from a building roof. 9. Signs mounted on vehicles or trailers with the exception of trailer reader signs, except temporary portable signs as permitted under Section 10-7-8 of this chapter. 10-7-5: GENERAL PROVISIONS: All signs hereafter painted, constructed, erected, remodeled, relocated or expanded shall comply with the following standards: A. Application of Building and Electrical Codes: All signs shall be wired to conform to the electrical code of the state of Minnesota. Sign structures shall be designed to provide a thirty (30) psf snow load and a thirty (30) psf wind pressure. All signs allowed by permit shall be installed and maintained in conformance with Minnesota State Building and Electrical Codes, as may be amended. B. Maintenance Requirements: All signs, including electrical wiring, supporting structures, guywires or chains, shall be properly maintained and kept in a safe condition. Agenda Page 29 8 C. Illuminated Signs: Signs shall be shaded wherever necessary to avoid casting bright light upon property located in any residential district or upon any public street or park. Any illuminated sign located on a lot adjacent to, within two hundred feet (200') of, or across the street from, any single-family residential district, which sign is visible from such single-family residential district, shall not be illuminated at any time between the hours of eleven o'clock (11:00) P.M. and seven o'clock (7:00) A.M., when the use is not open for business. D. Glare: In all districts, any lighting used to illuminate an off street parking area, yard or other structure shall be arranged to deflect light away from any adjoining residential zone or from the public streets. Direct or sky reflected glare, where from floodlights or from high temperature processes such as welding or combustion, shall not be directed into any other property. The source of light shall be hooded or controlled. Bare incandescent light bulbs shall not be permitted in view of adjacent property or right of way. Any light or combination of lights which cast light on residential property shall not exceed four-tenths (0.4) foot-candle (meter reading), as measured from the residential property. Any light or combination of lights which cast light on a public street shall not exceed one foot-candle as measured from the centerline of the street. E. Identifiable Address: Every principal building shall be identified with an address containing the street number(s), which shall be readable from the nearest adjacent roadway serving the premises. The size of the numbering shall not exceed two (2) square feet. F. Any sign requiring a permit in a commercial, industrial, PUD, or public zoning district, now or hereafter existing, which no longer advertises or identifies a bona fide business conducted, or a service rendered, or a product sold, shall be removed by the owner, agent, or person having the beneficial use and/or control of the building or structure upon which the sign may be found within ten (10) days after written notice from the City Official. G. Signs shall not create a hazard to the safe, efficient movement of vehicular or pedestrian traffic. No private sign shall contain words or colors which might be construed as traffic controls, such as “stop”, “caution”, “warning”, unless the sign is intended to direct traffic on the premises. H. Sign Location/Setbacks. 1. No signs other than governmental signs shall be erected or placed within a public right-of-way. 2. No freestanding sign structure shall be closer than five (5) feet from any property line. When the bottom of the sign face of a freestanding sign is fifteen (15) feet or higher above grade, the sign face may extend into the setback no closer than one (1) foot from the property line. No sign shall be placed within any drainage or public easement. Agenda Page 30 9 3. Except for off-premise signs allowed in other sections of this Ordinance, all signs must be located on the same lot as the person, firm, business, product, or building being identified. 4. On all corner lots, signs shall not be permitted within twenty (20) feet of any corner formed by the intersection of two (2) streets. The twenty (20) feet shall be in the form of a triangle with two (2) sides formed by the property lines and the third side formed by a straight line connecting the two (2) twenty (20) foot points on each side of the corner. A sign may be extended above the triangular area provided that the clearance between the bottom of the sign face and the street grade is fifteen (15) feet or higher. I. Banners, Pennants, Streamers, Strings of Lights, Searchlights: No banner, pennant, streamer, string of lights, searchlight, or any other similar sign shall be permitted, except as provided in Sections 10-7-8.B and 10-7-8.C of this chapter. Banner signs and specialty signs will be permitted as temporary signage as regulated by this section and Sections 10-7-8.B and 10-7-8.C of this chapter. J. Projecting signs are permitted if they are at least eight feet (8') aboveground and meet required setbacks. Said sign shall be counted as a wall sign in the sign area calculation. K. All signs shall be accessory uses within the designated zoning district and shall be directly related to the principal use of the property on which it is located. Only off-premise signs and Billboard sign structures, allowed under Section 10-7-8 of this chapter, shall be an exception to this provision. L. Sign Height. 1. All height restrictions on signs shall include height of sign structure and be measured from the lot grade or in the case of inflatable device from its mounting surface to its highest point. 2. The top edge of any wall or building mounted sign or object intended as an attention attracting device shall not extend above the roof line, parapet, mansard or façade of a building adjacent to the sign or object. M. A freestanding sign or sign structure constructed so that the faces are not back to back shall not have an angle separating the faces exceeding twenty (20) degrees unless the total area of both sides added together does not exceed the maximum allowable sign area for that district. N. Off Premise Signs. Off premise signs shall adhere to the regulations of Section 10-7-8 of this chapter. Agenda Page 31 10 10-7-6: DISTRICT REGULATIONS: The following regulations apply to the City’s various zoning districts. A. In A-1, A-2, R-1A, R-1, R-2, R-3 Districts, the following signs are allowed without a permit: 1. Temporary special event signs may be allowed without a permit subject to the following: a. The sign shall not exceed four (4) square feet b. The sign shall not exceed five (5) feet in height c. A temporary sign for a special event may not be placed on the property prior to five (5) days before the event, and must be removed one (1) day after the end of the event. 2. Address Identification: For each dwelling unit there shall be permitted one address sign not exceeding two (2) square feet in area. 3. Property listed for sale may have one (1) temporary freestanding sign provided it meets the following: a. The sign shall not exceed four (4) square feet b. The sign shall not exceed five (5) feet in height c. The sign may only be displayed while the property is listed for sale. d. The sign is removed within fourteen (14) days after the date of closing. e. The sign is removed if the property is no longer offered for sale. 4. Vacant lots that are two (2) acres or more in size that are listed for sale are allowed one (1) temporary freestanding sign per adjacent street provided that: a. The sign shall not exceed thirty-two (32) square feet. b. The sign shall not exceed eight (8) feet in height. c. The sign shall not be placed in the public right-of-way and shall meet the required sign setbacks. d. The sign shall be removed within fourteen (14) days of the property being sold. Agenda Page 32 11 e. The sign is removed if the property is no longer offered for sale. 5. Remodeling: In connection with the construction or remodeling of a building, there shall be permitted one freestanding sign not exceeding thirty-two (32) square feet in area and eight (8) feet in height; on corner lots, two (2) such signs, one facing each street, shall be permitted. All signs shall be removed by the person or persons erecting the same no longer than two (2) weeks after final inspection by the building official of the structure indicated, or two (2) years, whichever is less. 6. Campaign signs are exempt from these provisions of this chapter per Minnesota State Statute 211B.045. B. In A-1, A-2, R-1A, R-1, R-2, R-3 Districts, signs are allowed by permit with the following conditions: 1. Businesses other than home occupations allowed within the agricultural and residential districts are allowed one (1) wall sign or one (1) monument sign provided that: a. Freestanding signs may not exceed fifty (50) square feet or eight (8) feet in height. b. Wall signs may not exceed fifteen (15) percent of the building façade. 2. Subdivisions with twenty (20) or more units are permitted one (1) permanent freestanding sign per subdivision street entrance, provided it meets the following regulations: a. The sign may not exceed thirty-two (32) square feet. b. The sign shall be placed on an outlot, easement, or common lot owned by a neighborhood association property. c. The sign may not be placed in a visibility triangle. d. The neighborhood association shall be responsible for the maintenance and upkeep of the sign. e. The sign must be constructed out of materials approved by the zoning administrator. C. In R-4, R-5, R-6, R-7, R-8, R-MH Districts, the following signs are allowed without a permit: Agenda Page 33 12 1. One (1) temporary special event sign is allowed without a permit per street frontage provided that the following criteria is met: a. The sign shall not exceed four (4) square feet. b. The sign shall not exceed five (5) feet in height with the exception of wall signs. c. A temporary sign for a special event may not be placed on the property prior to five (5) days before the event, and must be removed one (1) day after the end of the event. 2. Address Identification: For each dwelling unit, there shall be permitted one nameplate not exceeding two (2) square feet in area indicating the name and/or address of the occupant. 3. Remodeling: In connection with the construction or remodeling of a building, there shall be permitted one sign not exceeding thirty-two (32) square feet in area and eight (8) feet in height; on corner lots, two (2) such signs, one facing each street, shall be permitted. All signs permitted shall be removed by the person or persons erecting the same no longer than two (2) weeks after final inspection by the building official of the structure indicated, or two (2) years, whichever is less. 4. Property listed for sale or rent may have one (1) temporary wall or freestanding sign per street frontage provided it meets the following: a. Wall signs shall not exceed ten percent (10%) of the building side facing a public street. b. Freestanding signs shall not exceed thirty-two (32) square feet in area or eight (8) feet in height. c. Signs must meet all sign setback requirements. c. The sign may only be displayed while the property is listed for sale or rent. d. The sign is removed within fourteen (14) days after the date of closing or vacancy filled. e. The sign is removed if the property is no longer offered for sale or rent. 5. Vacant lots that are two (2) acres or more in size that are listed for sale are allowed one (1) temporary sign without a permit per adjacent street provided that: Agenda Page 34 13 a. The sign shall not exceed thirty-two (32) square feet. b. The sign shall not exceed eight (8) feet in height. c. The sign shall not be placed in the public right-of-way. d. The sign shall be removed within fourteen (14) days of the property being sold. e. The sign is removed if the property is no longer offered for sale. 6. Campaign signs are exempt from these provisions per Minnesota State Statute 211B.045. D. In R-4, R-5, R-6, R-7, R-8, R-MH Districts, the following signs are allowed by permit: 1. Businesses other than home occupations allowed within the residential districts are allowed one (1) wall sign and one (1) freestanding sign provided that: a. Wall signs shall not exceed ten percent (10%) of building façade facing a street. b. Freestanding signs shall not exceed one hundred (100) square feet or ten (10) feet in height. 2. Multiple family, apartments, condominiums, and cooperatives containing four (4) or more units, may have the following signs: a. Wall signs not to exceed ten percent (10%) of the building façade facing a street. b. One (1) freestanding sign per site entrance from a street not to exceed forty (40) square feet in area and not to exceed ten (10) feet in height. 3. Subdivisions with twenty (20) or more units area one (1) permanent sign per public street access provided it meets the following regulations: a. The sign may not exceed thirty-two (32) square feet. b. The sign shall be placed on an out lot, easement, or neighborhood association property. c. The sign may not be placed in a visibility triangle. Agenda Page 35 14 d. The neighborhood association is responsible for the maintenance and upkeep of the sign. e. The sign must be constructed out of materials approved by the zoning administrator and must complement the neighborhood. E. In B-2, B-2A, B-3, B-4, B-W Districts, the following signs are allowed without a permit: 1. Address Identification: For each business unit, there shall be permitted one (1) nameplate not exceeding two (2) square feet in area. 2. Window Signs: a. Window signs may occupy up to twenty (20) percent of the window area. b. All window signs must be placed inside the building. 3. Remodeling: In connection with the construction or remodeling of a building, there shall be permitted one sign not exceeding thirty-two (32) square feet in area and eight (8) feet in height; on corner lots, two (2) such signs, one facing each street, shall be permitted. All signs permitted shall be removed by the person or persons erecting the same no longer than two (2) weeks after final inspection by the building official of the structure indicated, or two (2) years, whichever is less. 4. Vacant lots that are two (2) acres or more in size that are listed for sale are allowed one (1) temporary freestanding sign without a permit per adjacent street provided that: a. The sign shall not exceed thirty-two (32) square feet. b. The sign shall not exceed eight (8) feet in height. c. The sign shall not be placed in the public right-of-way and must meet sign setback requirements. d. The sign shall be removed within fourteen (14) days of the property being sold. e. The sign is removed if the property is no longer offered for sale. 5. Property listed for sale or rent may have one (1) temporary wall or freestanding sign provided it meets the following: a. Wall sign shall not exceed ten percent (10%) of the wall façade facing a public street. Agenda Page 36 15 b. Freestanding signs shall not exceed thirty-two (32) square feet or eight (8) feet in height. c. The sign may only be displayed while the property is listed for sale or rent. d. The sign is removed within fourteen (14) days after the date of closing or vacancy filled. e. The sign is removed if the property is no longer offered for sale. 6. Campaign signs are exempt from these provisions per Minnesota State Statute 211B.045. F. In B-2, B-2A, B-3, B-4, B-W Districts, the following signs are allowed by permit: 1. Wall, Awning, and Canopy Signs: a. Area: The total wall sign area (including projecting, awning, and canopy signs) for any building shall not exceed fifteen percent (15%) of the building walls (including windows and doors) fronting on a public street right of way. b. Number: The total number of signs may not exceed two (2) signs per building walls fronting on a public street right of way. One wall sign may be a changeable message board including changeable readerboard/changeable banner (non-dynamic) that is framed to define its perimeter. Additional wall signs may be approved with the submission and approval of a comprehensive sign plan per Section 10-7-8.D of this chapter. c. Awning or Canopy Signs: Letters may be painted or otherwise affixed to any permissible awning or canopy, subject to the following regulations: (1) Lettering or letters shall not project above, below or beyond the physical dimensions of the awning or canopy. (2) Signs on awnings that do not exceed fifty (50) percent of the total square footage of the awning. d. Location: Wall signs shall be located on that side of the building or tenant bay facing the street right of way. Signs may be placed on that side of a building or tenant bay not facing a street right of way provided that no sign is located on that side of the building where the lot directly abuts a residential zoning district. Agenda Page 37 16 e. Type and Construction: (1) Illuminated Signs: Wall signs shall be by shielded illumination, shielded silhouette lighting or shielded spotlighting, but not any lighting where the light source itself is visible or exposed on the face or sides of the characters. (2) Clearance to Grade: Signs constructed of metal and illuminated by any means requiring internal wiring or electrically wired accessory fixtures attached to a metal sign shall maintain a free clearance to grade of nine feet (9'). Accessory lighting fixtures attached to a nonmetal frame sign shall maintain a clearance of nine feet (9') to ground. In the event a metal sign structure or accessory fixture herein described is grounded by the use of a grounding conductor run with the circuit conductors, and said structure or fixture is also grounded by being bonded to a grounding electrode at the sign site, no clearance to grade shall be mandatory. (3) Neon Signs: Wall signs may be gaseous tube or may be illuminated by interior means of lighting of an intensity to prevent excessive glare and shall comply with the regulations established in section 10-7-7 of this chapter. 2. Ground Signs: a. Not more than one ground sign shall be permitted on any lot. The total area of such sign shall be based on the lot width where the sign is to be placed up to a maximum area. For each one hundred (100) linear feet of width, sixty (60) square feet of signage shall be permitted (lot width/100 x 60) up to a maximum of two hundred fifty (250) square feet. b. No ground sign shall exceed thirty feet (30') in height. c. Sign area for ground signs applies to only one face of a two (2) faced ground sign, or two (2) faces of a four (4) faced sign, etc. d. Commercial lots having one hundred feet (100') in width immediately adjacent to and along Interstate Highway 94 (excluding any intervening street or railroad right of way) shall be allowed the following: (1) One freestanding pylon sign not to exceed fifty feet (50') in height. Sign area shall be determined by Section 10-7-6.F.2 of this chapter. Agenda Page 38 17 (2) One freestanding monument sign at the site entrance not to exceed sixty (60) square feet in sign area or twelve feet (12') in height. (3) Lots containing an off premises advertising device shall only be allowed one billboard sign not to exceed fifty feet (50') in height. e. Ground signs shall have a background which is dark in color in contrast to the sign lettering or message which is light in color to create a sufficient contrast and be clearly legible. No ground signs with lightly colored backgrounds shall be permitted unless the following conditions are met: (1) All signs with light backgrounds shall be equipped with automatic dimming devices. Light cast upon adjacent rights- of-way (as measured from the curb line) or residential zoning districts (as measured from the property line) shall not exceed five-tenths (0.5) footcandles (meter reading) above ambient light. (2) The sign does not exceed thirty feet (30'). (3) The sign is located two hundred feet (200') from all residential buildings. 3. Changeable Copy Signs: One electronic changeable copy sign shall be allowed per site in the above listed districts with the following restrictions: a. The images and messages displayed on changeable copy signs must be static, and the transition from one static display to another must be instantaneous without any special effects with the exception of a scrolling monochromatic message on a single color dark background. b. A changeable copy sign may change its message no more than once every eight (8) seconds. c. No changeable copy signs shall be closer than two hundred feet (200') from any residential zoning district unless they are screened from the adjoining residential property, or they shall not be illuminated between the hours of eleven o’clock (11:00) PM and seven o’clock (7:00) AM if the use is not open for business. d. All changeable copy signs shall be equipped with automatic dimming devices. Light cast upon adjacent rights-of-way (as measured from the curb line) or residential zoning districts (as Agenda Page 39 18 measured from the property line) shall not exceed five-tenths (0.5) footcandles (meter reading) above ambient light. e. Changeable copy signs shall not be permitted as window signs. 4. Automobile Service Station Signs: In addition to the district standards, the following sign standards apply to automobile service stations: a. Pump operation instructions located on the gas pumps are exempt from the sign requirements. b. Motor fuel station canopy may have a sign on those facades facing a public street not to exceed thirty (30) percent of the canopy face. 5. A comprehensive sign plan in accordance with Section 10-7-8.D of this chapter. 6. Temporary special event signs as regulated by Section 10-7-8.B of this chapter. 7. New business temporary signs as regulated by Section 10-7-8.C of this chapter. G. In I-1, I-2 Districts, the following signs are allowed without a permit: 1. Window signs: a. Window signs may occupy up to twenty (20) percent of the window space on which the sign is placed. b. All window signs must be placed inside the building 2. Campaign signs are exempt from these provisions per Minnesota State Statute 211B.045. 3. Address Identification: For each business unit, there shall be permitted one (1) nameplate not exceeding two (2) square feet in area. 4. Remodeling: In connection with the construction or remodeling of a building, there shall be permitted one sign not exceeding thirty-two (32) square feet in area and eight (8) feet in height; on corner lots, two (2) such signs, one facing each street, shall be permitted. All signs permitted shall be removed by the person or persons erecting the same no longer than two (2) weeks after final inspection by the building official of the structure indicated, or two (2) years, whichever is less. Agenda Page 40 19 5. Vacant lots that are two (2) acres or more in size that are listed for sale are allowed one (1) temporary freestanding sign without a permit per adjacent street provided that: a. The sign shall not exceed thirty-two (32) square feet. b. The sign shall not exceed eight (8) feet in height. c. The sign shall not be placed in the public right-of-way and must meet sign setback requirements. d. The sign shall be removed within fourteen (14) days of the property being sold. e. The sign is removed if the property is no longer offered for sale. 6. Property listed for sale or rent may have one (1) temporary wall or freestanding sign provided it meets the following: a. Wall signs shall not exceed ten percent (10%) of the building façade facing a public street. b. Freestanding signs shall not exceed thirty-two (32) square feet or eight (8) feet in height. c. The sign may only be displayed while the property is listed for sale. d. The sign is removed within fourteen (14) days after the date of closing or vacancy filled. e. The sign is removed if the property is no longer offered for sale or rent. H. In I-1, I-2 Districts, the following signs are allowed by permit: 1. Wall, awning, or canopy signs with the following restrictions: a. Wall signs shall not exceed two hundred (200) square feet or ten percent (10%) of the wall area (including windows and doors) facing the public street right-of-way, whichever is less. b. Signage placed on a wall abutting a public right of way, if illuminated, shall be by shielded illumination, shielded silhouette lighting, or shielded spotlighting but not any lighting where the light source itself is visible or exposed on the face or sides of the characters. Agenda Page 41 20 c. Awning or Canopy Signs: Letters may be painted or otherwise affixed to any permissible awning or canopy, subject to the following regulations: (1) Lettering or letters shall not project above, below or beyond the physical dimensions of the awning or canopy. (2) Signs on awnings that do not exceed fifty (50) percent of the total square footage of the awning. d. Signage on Walls Not Abutting a Public Right of Way: A sign or signs shall be permitted on those walls not abutting a public right of way of any principal building, subject to the following regulations: (1) The total area of each sign or signs shall not exceed nine (9) square feet per access door. (2) Notwithstanding Section 10-7-6.H.1.b of this chapter, if the main entrance/exit to a particular use in the principal building opens on a wall not abutting a public right of way, the applicant shall be permitted to sign the walls not abutting a public right-of-way in accordance with the provisions of Section 10-7-6.H.1.a of this chapter. 2. Ground Signs: a. There shall be not more than one ground sign along each public street from which access is available for the parcel. The total area of such ground sign shall not exceed two hundred (200) square feet in area. b. No ground sign shall exceed thirty feet (30') in height. c. In lieu of a ground sign, one pylon sign shall be permitted on any lot in an industrial district, subject to the regulations in this section. d. Ground signs shall have a background which is dark in color in contrast to the sign lettering or message which is light in color to create a sufficient contrast and be clearly legible. No ground signs with lightly colored backgrounds shall be permitted unless the sign is located two hundred (200) feet from all residential property lines. 3. Changeable Copy Signs: One electronic changeable copy sign shall be allowed per site in the above listed districts with the following restrictions: a. The images and messages displayed on the signs must be static, and the transition from one static display to another must be instantaneous without any special effects with the exception of a Agenda Page 42 21 scrolling monochromatic message on a single color dark background. b. The sign may change its message no more than once every eight (8) seconds. c. No sign shall be closer than two hundred feet (200') from any residential zoning district unless they are screened from the adjoining residential property, or they shall not be illuminated between the hours of eleven o’clock (11:00) PM and seven o’clock (7:00) AM if the use is not open for business. d. All signs with light background shall be equipped with automatic dimming devices. Light cast upon adjacent rights-of-way (as measured from the curb line) or residential zoning districts (as measured from the property line) shall not exceed five-tenths (0.5) foot-candles (meter reading) above ambient light. e. Changeable copy signs shall not be permitted as window signs. 4. Temporary special event signs regulated by Section 10-7-8.B of this chapter. 5. New business temporary signs as regulated by Section 10-7-8.C of this chapter. 6. A comprehensive sign plan in accordance with Section 10-7-8.D of this chapter. I. In P/I Districts, the following signs are allowed without a permit: 1. Address Identification: For each business unit, there shall be permitted one (1) nameplate not exceeding two (2) square feet in area. 2. Window Signs: a. Window signs may occupy up to twenty (20) percent of the window space on each side of a principal building without a permit. b. Window signs that occupy more than twenty (20) percent of the window space require a permit. c. All window signs must be placed inside the building. 3. Remodeling: In connection with the construction or remodeling of a building, there shall be permitted one sign not exceeding thirty-two (32) square feet in area and eight (8) feet in height; on corner lots, two (2) such signs, one facing each street, shall be permitted. All signs permitted shall Agenda Page 43 22 be removed by the person or persons erecting the same no longer than two (2) weeks after final inspection by the building official of the structure indicated, or two (2) years, whichever is less. 4. Vacant lots that are two (2) acres or more in size that are listed for sale are allowed one (1) temporary freestanding sign without a permit per adjacent street provided that: a. The sign shall not exceed thirty-two (32) square feet. b. The sign shall not exceed eight (8) feet in height. c. The sign shall not be placed in the public right-of-way and must meet sign setback requirements. d. The sign shall be removed within fourteen (14) days of the property being sold. e. The sign is removed if the property is no longer offered for sale. 5. Property listed for sale or rent may have one (1) temporary wall or freestanding sign provided it meets the following: a. Wall signs shall not exceed ten percent (10%) of the building façade facing a public street. b. Freestanding signs shall not exceed thirty-two (32) square feet or eight (8) feet in height. c. The sign may only be displayed while the property is listed for sale. d. The sign is removed within fourteen (14) days after the date of closing or vacancy filled. e. The sign is removed if the property is no longer offered for sale or rent. 6. Campaign signs are exempt from these provisions per Minnesota State Statute 211B.045. J. In P/I Districts, the following signs are allowed by permit: 1. Wall Signs: a. Area: The total wall sign area (including wall, awning, canopy, projecting signs) shall not exceed ten percent (10%) of building façade fronting on a public street. Agenda Page 44 23 b. Number: The total number of signs may not exceed two (2) signs per building wall fronting on a public street right-of-way. One (1) wall sign may be a changeable message board including changeable readerboard/changeable banner (non-dynamic) that is framed to define its perimeter. Additional wall signs may be approved with the submission and approval of a comprehensive sign plan per Section 10-7-8.D of this chapter. c. Location: Wall signs shall be located on that side of the building or tenant bay facing the street right-of-way. Signs may be placed on that side of a building or tenant bay not facing a street right-of-way provided that no sign is located on that side of the building where the lot directly abuts a residential zoning district. 2. Freestanding Signs: a. Area: The maximum size of signing area allowed for such uses shall be determined on the basis of site area according to the following schedule: (1) Up to 5 acres: 96 square feet. (2) 5.1 acres to 25 acres: 128 square feet. (3) 25.1 acres and above: 160 square feet. b. Height: The maximum height of sign structures shall be determined on the basis of site size according to the following schedule: (1) Up to 15 acres: 8.0 feet. (2) 15.1 acres and above: 17.5 feet. c. Number: One (1) freestanding sign per site. 3. A comprehensive sign plan as regulated by Section 10-7-8.D of this chapter. 10-7-8: SPECIAL SIGN STANDARDS: A. Billboards: 1. Billboards shall only be allowed within the "adjacent area", as defined in section 10-7-2 of this chapter. a. The maximum area of an billboard face, whether a single billboard face or each face of two (2) back to back or V-type billboards, shall Agenda Page 45 24 not exceed seven hundred twenty (720) square feet, including border and trim, but excluding base and apron supports and other structural members, and provided further, that the maximum allowable extensions shall not exceed fifteen percent (15%) of the total billboard area. The maximum size limitation stated in this subsection A1a shall apply to each side of a billboard structure, and billboards may be placed back to back, or in a V-type construction (provided the angle shall not exceed 90 degrees), but not more than two (2) displays to each facing, and such billboard shall be considered as one billboard. b. Billboards shall not be erected or maintained which are not effectively shielded so as to prevent beams or rays of light from being directed at any portion of the traveled way of an interstate highway, of such intensity or brilliance as to cause glare or impair the vision of the operator of any motor vehicle, or which otherwise interfere with any driver's operation of a motor vehicle, are prohibited. c. Outdoor billboards shall not be erected or maintained which shall be so illuminated that they interfere with the effectiveness of or obscure any official traffic sign, device or signal. 2. No billboard shall be erected closer to any other such billboard on the same side of the same interstate highway facing traffic proceeding in the same direction than one thousand feet (1,000'). 3. All billboards shall comply with the minimum principal building setback requirements provided in the applicable zoning district. 4. The maximum height of any billboard shall be thirty feet (30') from the ground. 5. The maximum length of any billboard shall be sixty feet (60'). 6. No billboard shall be erected or maintained on any lot or parcel of land unless the lot or parcel of land is within the area zoned as commercial or industrial districts under the Albertville Zoning Ordinance. 7. No billboard shall be erected or maintained in that part of the city which lies south of County State Aid Highway 37 and west of the bridge over Interstate Highway 94 (202 bridge). 8. Electronic changeable billboards shall only be permitted on legal conforming billboards with the following requirements: a. The graphic display may not change or move more often than once every eight (8) seconds. Agenda Page 46 25 b. The images and messages displayed must be static, and the transition from one static display to another must be instantaneous without any special effects. c. All changeable billboard signs shall be equipped with automatic dimming devices. Light cast upon adjacent rights-of-way (as measured from curb line) or residential zoning districts (as measured from the property line) shall not exceed five-tenths (0.5) footcandles (meter reading) above ambient light. d. Billboards shall have the vertical support structure of the sign (such as pole) concealed with architectural embellishments consisting of natural stone, brick, masonry panels, stucco, or synthetic material that has the appearance of natural stone, brick or stucco over eighty percent (80%) of the exterior face on all sides of the structure. 9. No sign permit to erect a billboard on parcels or lots that are abutting city owned right of way intended for future interstate access improvements, shall be issued unless an acknowledgment and waiver of future damages is first signed by the applicant and all property owners and submitted to the city. Said acknowledgment and waiver shall be in the form approved by the city attorney, and shall acknowledge that future construction of CSAH 19/Interstate 94 and CSAH 37/Interstate 94 interchange improvements may impact the visibility of the proposed device/sign. The acknowledgment and waiver shall require the applicant and property owners to hold the city harmless and waive all damage claims arising as a result of such improvements, including, but not limited to, claims arising from the obstruction of the view of any billboard installed on the permitted property pursuant to a sign permit issued by the city. Said acknowledgment and waiver shall not apply to damages resulting from the physical occupation of the applicant's real property by the city. Said acknowledgment and waiver shall be submitted to the city with the application for a sign permit. Failure to submit such acknowledgment and waiver shall result in a denial of the requested sign permit or the refusal of the city to process the application due to its incomplete status. 10. Permit Identification Number: Every permit issued by the city shall be assigned an identification number. The city shall also issue with each permit an identifying number which shall be attached by the permittee to the billboard in a conspicuous place. The permittee shall also have his name plainly marked on each billboard. B. Temporary and Portable Signs: In all districts temporary and/or portable signs or banners may be permitted subject to the following: 1. Permit Requirements: Agenda Page 47 26 a. Permit Application: Temporary and/or portable signs or banners shall not be permitted without a permit. A temporary sign application fee, as set by city resolution, shall be submitted to the city building official. Each sign shall require a separate permit. The application shall be signed by both the business requesting the sign and the property owner of the site where the sign is to be located. The sign application shall include information that identifies the type of sign, sign size, sign location and the dates when the sign will be in place and the date of the sign removal. The city building official is authorized to review and approve permits for temporary signs and/or portable signs or banners, ten (10) days prior to the special event. b. Duration Of Permit; Expiration; Sign Removal Required: All permits issued hereunder shall be for a maximum duration of fourteen (14) days and shall automatically expire after said period. Upon expiration, the applicant shall cease to display any and all signage permitted by the permit unless the applicant has received a new permit for said signage. c. Limitations On Permits: (1) The number of temporary and portable signs shall be limited to four (4) permits per calendar year per property. Shopping centers and multiple-tenant buildings shall be counted as one property. (2) If two (2) or more permits are obtained in succession by any applicant, these permits shall be counted for the purpose of determining the yearly limitations of Section 10-7-8.B.1.c of this chapter. 2. Maximum Size: Maximum banner sign size shall be limited to thirty two (32) square feet. Maximum portable sign size shall be limited to forty eight (48) square feet. 3. Temporary Sign Location Standards: a. Except as allowed in Section 10-7-8.B.6 of this chapter, all temporary signs shall be located on the property of the business with the special event. b. Signs may not be placed in the right of way and must be set back a minimum of five feet (5') from all property lines. c. Where multiple signs have been located, they shall be a minimum of one hundred feet (100') apart. Agenda Page 48 27 4. Dangerous Signs Prohibited; Anchors Required: Signs must not be unsafe or dangerous; they must be securely anchored. 5. Electronic Signs: Electronic changeable copy signs shall be prohibited as temporary or portable signs. 6. Nonprofit Or Charitable Organization Signs: a. Nonprofit and charitable organizations as defined by internal revenue code 501(C3) or 501(C4) may have temporary off premises signs provided: (1) All temporary signs require permits; permit applications must include the property owner's permission to locate the sign on their property. (2) Special events are limited to no more than six (6) in a calendar year. (3) Signs from a nonprofit or charitable organization shall not be counted against the number of temporary sign permits allowed to the property owner. (4) Nonprofits and charitable organizations may have up to three (3) temporary signs per permit. (5) Nonprofit and charitable organization temporary signs shall comply with sign location standards of Section 10-7-8.B.1.c of this chapter. These signs may be located on vacant lots with the written permission of the property owner. 7. Violation: Temporary off premises signs erected without a permit or in violation of Section 10-7-8.B.1.c of this chapter may be subject to immediate removal and/or be subject to an administrative fine per title 1, chapter 6 of this code. After one notice of a violation of this section the city shall levy administrative fines for subsequent violations or repeat offenses without additional notices. Failure to abide by the approved permit or the provision of this code will be grounds for denial of additional permits for six (6) months following notice of violation. C. New businesses in the B, PUD, or I Districts shall be allowed additional temporary sign permits during the first three (3) months of the opening of a new business. These “new business temporary signs” shall not exceed three (3) signs consisting of a combination of portable signs, banners, pennants, and flags. Only one of said signs may be a portable sign, as defined in Section 10-7- 2 of this chapter. Display of said signs shall not exceed a period of thirty (30) days. No such additional sign will be allowed if it interferes with the use of Agenda Page 49 28 adjacent property or constitutes a danger to public health, welfare or well being, or if it does not conform to the other provisions of this chapter. Agenda Page 50 29 D. Comprehensive Sign Plan: 1. Introduction: Mixed use, commercial, and industrial multiple occupancy buildings, PUD developments, or single occupancy buildings requesting more than two (2) signs shall submit an application and receive approval of a comprehensive sign plan. Any building devoted to two (2) or more uses shall be a multiple occupancy building and shall require a comprehensive sign plan. Upon approval of a comprehensive sign plan, no permit shall be issued for an individual use except upon a determination that it is consistent with a previously or concurrently approved comprehensive sign plan. The effect of said comprehensive sign plan is to allow and require the owner of multiple occupancy structures to determine the specific individual sign requirements for the tenants of his building. As sign locations, size and other sign details may be of some significant importance in lease arrangements between owner and tenant, it is the city's intention to establish general requirements for the overall building only, thus providing a building owner with both the flexibility and responsibility to deal with his individual tenants on their specific sign needs. Comprehensive sign plan applications or amendments require approval of an administrative permit. 2. Comprehensive Sign Plan Information: The applicant shall prepare a written and graphic comprehensive sign plan for submission to the city. Said plan shall include, but not be limited to the following information: a. Sign locations, wall signs, awning signs, traffic control signs, and freestanding signs, etc. b. Sign area. c. Sign height. d. Scaled building elevations. e. Scaled floor plan that outlines tenant bays. f. Identification of sign design. g. Sign construction drawings (sections). h. City staff may request additional information from the applicant concerning the application or may retain expert opinions at the expense of the city, or may require as a condition of proceeding with its consideration that the applicant furnish expert opinion and data at the expense of the applicant. Agenda Page 51 30 3. Through an approved comprehensive sign plan, the site may have building identification wall signs, individual tenant wall signs, awning signs, canopy signs, marquee signs and directory signs. The cumulative sign area of the aforementioned signs shall not exceed fifteen (15) percent of the building façades which they are located. These signs shall be located on building façades fronting on public streets or a city approved private streets or parking lots. 4. Multiple Occupancy Buildings: a. Wall Signs: (1) Maximum Area: The total allowable sign area for a multiple occupancy structure shall not exceed (fifteen) 15 percent of the combined wall surfaces on walls which abut streets in business or industrial zoning districts. (2) No multiple occupancy structure may display more than two overall building identification signs. The total area of individual tenant wall signs, awning signs, canopy signs and marquee signs shall not exceed fifteen (15) percent of the building façade of the individual tenant bay. (3) Tenant Signs: Individual tenants located within multiple occupancy structures shall be permitted to display individual signs, if they have separate exterior entrances to their use or they are tenants in a shopping center. A tenant occupying a corner location fronting two streets may display signs to both street frontages. (4) Except for Section 10-7-8.D.4.a.(5) of this chapter, tenant wall, awning, and banner signs shall be located on the building façades of the tenant bay occupied by the business. (5) The property owner may identify through a comprehensive sign plan up to four (4) tenants per building within the multiple occupancy building that will be eligible to locate wall signs on the building at locations beyond their occupied tenant bays. (6) The location of all wall signs and awning signs shall be established through an approved comprehensive sign plan. No illuminated wall signs shall be located on the side of a building where the lot directly abuts a residential zoning district. (7) Individual sign permits shall be required prior to the installation of any wall signs or awning signs. Agenda Page 52 31 b. Tenant Directory Signs: Multiple story/multiple occupancy buildings with tenants served by a common building entrance may have, in addition to the wall signs, one tenant directory sign as either a wall sign or freestanding sign located at each common entrance provided the tenant directory sign meets the following standards: (1) An individual tenant directory sign shall not exceed one hundred (100) square feet in area. (2) An individual tenant directory sign shall be located within fifty (50) feet of the common building entrance. (3) A freestanding individual tenant directory wall sign shall not exceed ten (10) feet in height. Individual tenant directory wall signs shall not be located above the building floor where the common entrance is located. 4. Freestanding Signs: a. Shopping Centers: Shopping centers containing more than four separate distinct occupancies may erect one freestanding sign per street frontage, not to exceed two freestanding shopping center signs per site (single or double faced). Each ground sign may not exceed the district standards in sign area, nor thirty (30) feet in height. b. Other Multiple Occupancies: Multiple occupancy structures other than shopping centers, or shopping centers having four or less separate and distinct occupancies, may erect one ground sign in accordance with the provisions of this chapter and may identify each separate and distinct occupancy on said ground sign. c. Changeable copy wall signs are permitted subject to the provisions of Section 10-7-6 of this chapter. 5. Traffic Control/Directional Signs: The City may approve a traffic control/ directional sign plan for a commercial, industrial, and planned unit development site including signs not to exceed four (4) square feet in area. 10-7-9: PERMIT REQUIREMENTS: A. Permit And Compliance Required: Except for routine maintenance, no billboard or sign may be painted, constructed, erected, structurally remodeled, relocated or change of message, or expanded until a billboard or sign permit is obtained and until all other signs on the premises of the applicant are brought into Agenda Page 53 32 conformance with this chapter. No such permit shall be issued for any billboard or sign unless the same is permitted by, and complies with the regulations of this section; provided, however, that signs of a duly constituted governmental body, including traffic or similar regulatory devices, legal notices, and warnings at railroad crossings, are exempt from the permit requirement and from the regulations of this section. B. Application For Permit: The application for an advertising device or sign permit shall be made upon the forms provided by the city and shall state or have attached thereto the following information: 1. Name, address and telephone number of applicant and owner of the advertising device or sign. 2. Location of lot, building or structure upon which or to which the advertising device or sign is to be erected or attached. 3. Position of the advertising device or sign or other advertising structures in relation to nearby buildings or structures. 4. A blueprint or ink drawing of the plans and specifications and method of construction or attachment to the building or in the ground. 5. Copy of stress sheets and calculations showing the structure is designed for dead load and wind velocity in the amount required by this chapter and all other ordinances of the city if requested by the city building official. This information shall be furnished every three (3) years for each advertising device. 6. Name of person erecting the structure. (Amended Ord. 1987-3, 10-19- 1987) 7. Any electrical permit required and issued for the sign. 8. A detailed description of any electronic or electrical components that are proposed to be added to the sign. (Ord. 2007-08, 8-20-2007) C. Permit Fees: For each billboard sign requiring a permit, there shall be an initial fee which shall be set from time to time by City Council ordinance. D. Revocation Of Permit: The city council may revoke any permit granted herein after a hearing for violation of the provisions of this chapter, or applicable laws and regulations of the United States or the state of Minnesota, upon thirty (30) days' written notice of such hearing to the permittee. The city council, within ten (10) days after conclusion of the hearing, shall notify the permittee of its decision, and may, where appropriate, notify the permittee what he can do to retain the permit, and the permittee shall, in those instances, have thirty (30) days therefrom in which to comply with the requirements of the city council, if Agenda Page 54 33 compliance would bring the advertising device into lawful conformity with this chapter. E. Scope Of Provisions; Exemptions: 1. Scope: The provisions of this section relating to permits and fees shall apply to billboard legally existing on the effective date hereof as well as devices that may be erected and maintained thereafter. 2. Exemptions From Permit Requirements: Signs identified within this chapter, as allowed without permit, are exempt from permits and fee requirements. 10-7-10: VIOLATIONS; PENALTIES: A. Notice Of Violation: If the building official or any other authorized agent of the city shall find any advertising device, business sign, accessory sign or other regulated sign in violation of the terms of this chapter, a written notice shall be issued to the permittee, owner, possessor (tenant in possession), operator or manager of the premises on which the advertising device is located, specifying the violation and giving seven (7) days in which to correct or remove the violation. B. Failure to Remedy; Penalties: After the expiration of seven (7) days and the violation is not corrected or discontinued, any person convicted of such violation shall be punished as provided in section 1-4-1 of this code, and each day's violation after the initial seven (7) day period shall constitute a separate offense. C. Injunctive Relief: In addition thereto, the city may seek injunctive relief in the district court of the county and require that either the advertising device, business sign, accessory sign or other regulated sign conform or be removed. Agenda Page 55 CITY OF ALBERTVILLE COUNTY OF WRIGHT STATE OF MINNESOTA RESOLUTION NO. 2015-040 RESOLUTION SUPPORTING THE CONSTRUCTION OF AND PARTICIPATION IN A PORTION OF THE FUNDING FOR IMPROVEMENTS TO CSAH 19 (LABEAUX AVE NE), FROM NORTH OF INTERSTATE 94 THROUGH 70TH STREET NE WHEREAS, the portion of CSAH 19, between Interstate 94 through70th Street NE, will require improvements to safely accommodate vehicles and pedestrians as the region continues to develop; and, WHEREAS, the proposed improvements are included and recommended in the Northeast Wright County Sub-Area Transportation Study; and, WHEREAS, completion and funding of this project will provide a more continuous and safe, regional north-south route; and, WHEREAS, the City of Albertville desires to jointly submit with Wright County and the City of Otsego for federal funding through the federal FY 2020 Local Surface Transportation Program; and, NOW, THEREFORE BE IT RESOLVED, the City Council of Albertville, Minnesota hereby supports: 1. The construction of improvements to the above mentioned project. 2. Funding for a portion of the local share cost of the above mentioned. ADOPTED by the Albertville City Council this 16th day of November, 2015. Jillian Hendrickson, Mayor ATTEST: Kimberly A. Olson, City Clerk Agenda Page 56 Mayor and Council Communication M:\Public Data\City Council\Council Packet Information\2015\111615\rezoning code amendment request.docx Meeting Date: November 16, 2015 November 12, 2015 SUBJECT: FINANCE/PLANNING – DEVELOPMENT APPLICATION REQUIREMENTS RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the following: • Consider drafting an ordinance requiring that applicants of zoning, development, and other types of city applications be current on all taxes and fees owed to the city. BACKGROUND: Currently, the City of Albertville processes all applications, zoning and other, without consideration of delinquencies on the property. Ultimately, any additional fees incurred beyond the base application fee and escrow, are the property owner’s responsibility and will be assessed if unpaid. Other cities have added a stipulation for the property owner to be current on taxes before they can apply for an application. Example ordinance maybe: “Prior to approving an application for an amendment, the applicant shall provide certification to the City that there are no delinquent property taxes, special assessments, interest or utility fees due upon the parcel of land to which the application relates”. Staff is seeking City Council direction on whether to pursue an ordinance that would require applicants be current on taxes and fees for the property seeking the application. KEY ISSUES: • If property owners are not paying outstanding taxes and fees already on the property, it would be difficult to collect any costs that may be incurred beyond the application and escrow fees collected, even if they are assessed to the property. • If the City Code is amended to include this requirement, it would eliminate the situation where staff and consultant time is spent on a application that would ultimately be uncollectable. • Such an amendment would require the applicant to provide proof they are current on all taxes and fees associated or levied against the property before any staff or consultant time is utilized on an application. POLICY/PRACTICES CONSIDERATIONS: The Mayor and City Council have the authority to approve ordinance amendments. If this is something the City Council would like to have staff pursue, a draft ordinance would be presented to the Planning Commission with a subsequent public hearing needed before consideration at a City Council meeting. Agenda Page 57 Mayor and Council Communication – November 16, 2015 Development Application Requirements Page 2 of 2 M:\Public Data\City Council\Council Packet Information\2015\111615\rezoning code amendment request.docx Meeting Date: November 16, 2015 FINANCIAL CONSIDERATIONS: City staff has reviewed and recommends the addition to the zoning ordinance in regards to applications. The costs associated with such an ordinance are nominal. Responsible Person: Tina Lannes, Finance Director Submitted through: Adam Nafstad, City Administrator-PWD Agenda Page 58 City Administrator’s Update November 12, 2015 GENERAL ADMINISTRATION Sign Code: Staff is planning a presentation for Monday’s meeting to review the Planning Commission’s recommended changes to the City’s sign code. A public hearing regarding the revisions is scheduled for the December Planning Commission meeting. 2016 Fee Schedule: Staff is reviewing the City’s fee and rate schedule and will be presenting the draft schedule at the first meeting in December for approval. Joint Fire Committee: The Chief has submitted the paperwork for a Shared Service Grant through the State Fire Marshall’s Office. Grant dollars would be used to further explore a potential Joint Powers Agreement. Excellence in Financial Reporting: Attached is a press release announcing that Albertville has once again received a Certificate of Achievement for Excellence in Financial Reporting for the 2014 Comprehensive Annual Financial Report (CAFR). Annual Evaluations: Department Heads will begin the process of completing annual employee reviews. I will present an employee performance summary to the Personnel Committee towards the end of the year. The planner, attorney, and administrator reviews are scheduled for immediately following the December 7 regular meeting. Federal Transportation Funding Application: Wright County, Albertville, and Otsego staff recently discussed jointly applying for funding for construction of CSAH 19 from the Outlet Mall through 70th Street NE. Applications for Federal Surface Transportation Program funding through Region 7W are due January 6. If awarded, funding would be available for use in FY 2020. Per the County’s amended cost participation policy, grant proceeds would apply to both the municipal share and county share. Included on the agenda is a resolution of support for this grant. Federal Lobbying Services: Attached for discussion is a proposal for various levels of federal lobbying services from LGN. This is the same proposal discussed a few years back. LGN is very familiar with Albertville and has assisted us in the past with transportation advocacy. LGN is also active with the I-94 West Coalition. Option B , at minimum, or Option C should be considered. Prairie Run Commercial Lot: Mark Miller, of Miller Construction, recently purchased the tax forfeit commercial lot in Prairie Run for a nominal fee. The City has approximately $192,000 of delinquent assessments on this property. These assessments are related to the Prairie Run development and CASH 19 improvements. Because the lot went tax forfeit, the City needs to re-attach the assessments to the parcel. Included on the agenda is a resolution calling for the public hearing. Staff recently met with Mr. Miller and he will be at the assessment hearing. Mr. Agenda Page 59 City Administrator’s Update Page 2 of 2 November 16, 2015 Miller intends on requesting that the assessment be removed/forgiven in full or at least reduced significantly, otherwise he claims he will let the property go tax forfeit again. ENGINEERING/PUBLIC WORKS 57th Street NE/Church of St. Albert Improvement Project: In the spring, the wear course will be placed on the streets. Greenhaven Street Improvement Project: The project is complete and turned out well. Lachman Avenue NE Rear Yard Drainage: Easement documents have been mailed to the five (5) affected properties and we are waiting for each property owner to sign the easement. 70th Street NE and CSAH 19 Intersection: Albertville, Otsego, and Wright County have submitted for funding through the State’s Highway Safety Improvement Program (HSIP) for a roundabout at this intersection, which would be included as part of the 70th and CSAH 19 project in 2018 or 2019. Municipal Separate Storm Sewer System (MS4): We are working on Part 2 (the SWPPP) of the application, which is due prior to October 2016. If anyone has questions or would like more information on MS4 requirements, please let me know. I plan to have a draft SWPPP for the Council’s review in the spring of 2016. UPCOMING EVENTS and ANNOUNCEMENTS Joint Governments Meeting: Monday, Nov. 30, 6:00 p.m. at Middle School West Media Center ATTACHMENTS • GFOA Press Release • Lockridge Grindal Nauen Proposal Agenda Page 60 Agenda Page 61 MINNEAPOLIS Suite 2200 100 Washington Avenue South Minneapolis, MN 55401-2179 T 612.339.6900 F 612-339-0981 WASHINGTON DC Suite 210 415 Second Street NE Washington, DC 20002-4900 T 202.544.9840 F 202-544-9850 September 9, 2013 Mayor Jillian Hendrickson 5959 Main Avenue NE Albertville, MN 55301 Re: Lockridge Grindal Nauen Federal Services Proposal Dear Mayor Hendrickson, LOCKRIDGE GRINDAL NAUEN P.L.L.P. (“LGN”) is pleased to provide the enclosed proposal for Federal Lobbying Services. We at the LGN Federal Relations Group are excited by the opportunity to work with your team to represent The City of Albertville in Washington D.C. We look forward to building upon the successes we have already achieved on Capitol Hill to assist you as you seek to accomplish your federal legislative objectives. Following discussions with Council Representatives and City Staff, we would be prepared to provide professional service options on the various items identified including: 1) the Albertville Interstate 94 Interchange project 2) the expansion of Interstate 94 West and 3) Municipal Water issues. We believe we are well-positioned to effectively represent and produce results for the City of Albertville and your stated interests in Washington, D.C. With this in mind and based on our discussions, the following proposal includes three representational options which we think may be of interest to the City. We believe the second of the three options represents a unique opportunity for you to expand the City’s footprint in Washington, D.C. and produce significant results. The LGN Federal Relations Group offers you the benefit of our experience and our relationships, which we believe will uniquely position the City of Albertville to engage Congress on each of these objectives. Overall, it is our goal to provide sound, strategic recommendations and lobbying services which will leverage our relationship with the Minnesota Congressional Delegation and the Executive Branch to assist you in building a strong coalition in DC. Agenda Page 62 - Page 2 - For your review and consideration, we have included a detailed listing of the types of services and techniques we stand ready to employ in each of the options and in support of your priorities. In addition, specific objectives and strategies, with clear performance measures, will be developed at your direction. We are, of course, willing to adjust the proposal to comply with your desires and to meet your specific needs, now or at any time during our relationship. We have also included a summary of our qualifications and some additional information about our firm and the federal relations staff who will support our efforts to achieve the City of Albertville’s federal relations objectives. I hope this information is helpful in determining how the City will be best able to accomplish its goals. Please feel free to contact me or my colleagues at (202) 544-9840 if you have any questions or need additional information. Sincerely Yours, Dennis M. McGrann Director of Federal Relations LOCKRIDGE GRINDAL NAUEN P.L.L.P Federal Relations Group, Washington, DC Andrew R. Burmeister Federal Relations LOCKRIDGE GRINDAL NAUEN P.L.L.P Federal Relations Group, Washington, DC CC: City of Albertville Council Mr. Adam Nafstad –Administrator, City of Albertville Agenda Page 63 Proposal for Federal Lobbying Services for The City of Albertville September 9, 2013 Agenda Page 64 I.Executive Summary – Objectives II.Executive Summary – Investigation and Advocacy Outline III.Federal Relations Technical Proposal Option A Option B Option C IV.Fee Proposal V.Client Successes VI.Practice and Personnel A. Dennis McGrann B.Andy Burmeister C.Carlie Waibel Table of Contents Agenda Page 65 EXECUTIVE SUMMARY: OBJECTIVES 4 The Lockridge Grindal Nauen P.L.L.P. (Lockridge Grindal Nauen) team is unique among Minnesota-based lobbying firms because we execute a multifaceted approach to representing our clients' needs on Capitol Hill. Working together, Lockridge Grindal Nauen attorneys, state and federal lobbyists and grassroots organizers represent and engage our clients in the legislative process. The Lockridge Grindal Nauen team helps our clients manage groups, mobilize stakeholders, communicate their messages, and be engaged in the political process - in full compliance with state and federal campaign finance and election law. It is our goal to help position the City of Albertville as an important voice in Washington. We will work with you to develop a strategy and likely action timetables, anticipate and head off real and potential problems, manage communications with key agencies, and congressional leaders to best position you as you seek to accomplish your objectives. Additionally, we will compile and analyze background information as conditions in Washington and on the ground change to ensure we have developed a sound political strategy to accomplish your goals. Based on our discussion it is our impression that you are seeking to accomplish the following short-term and long-term objectives: Short-Term Objectives: • Build and Strengthen relationships and raise awareness of City of Albertville priorities with Members of the Minnesota Congressional Delegation, Members of key Congressional Committees, and the Administrative Branch. •Engage key Congressional and Administrative officials in an effort to identify federal funding and legislative opportunities to advance local projects. Long-Term Objectives: • Maintain and expand Washington DC relationships. • Identify, pursue, and secure federal partnership opportunities which will enable the completion of local Albertville projects. We anticipate that initial stages of investigation and direct advocacy will be required to advance your short-term and long-term federal objectives and have provided an outline of such actions below. Furthermore, representational options and corresponding scope of services are further outlined in the Technical Proposal and subsequent fees section of this proposal. Agenda Page 66 EXECUTIVE SUMMARY: INVESTIGATION AND ADVOCACY OUTLINE 5 Investigation: • Compile and analyze applicable federal laws and programs which may positively impact Albertville’s objectives. • Identify key Minnesota Delegation stakeholders. • Identify other key House and Senate Committee stakeholders. • Identify key Federal Administration stakeholders. Messaging: • Identify and hone key themes and messages which will resonate with Congressional and Administration audiences. • Prepare and utilize white papers, talking points, and other critical documents for use with Members of Congress and Administration Officials. Relationship Building/Reputation Management: • Brief client regarding selected Members of Congress’ background and areas of interest. • Utilize various methods of communication (DC Meetings, Minnesota Meetings, e-mail, teleconference, letters/fax) to familiarize the delegation with Albertville’s objectives. • Regularly meet with Minnesota Members of Congress to familiarize them with your objectives. • Request, facilitate, and plan site visits with Members of Congress and their staff. • Meet with House and Senate Committees of Jurisdiction to familiarize them with Albertville’s objectives. • Meet with key Cabinet Agencies to familiarize them with your objectives. • Identify appropriate follow up measures with Congressional delegation and administration officials. • Seek assistance from the delegation in reaching out to potential private partners where applicable. Our initial investigation strategies have historically identified various opportunities to assist our clients as they seek to advance their federal objectives. We believe this general outline will assist us in doing the same for the City of Albertville. Agenda Page 67 The LOCKRIDGE GRINDAL NAUEN Federal Relations Group has prepared the following representational options to provide you with further detail as to the scope of services and methods we would employ to assist you as you seek to accomplish your objectives. That said and as previously stated, we are prepared to work with you to design a package of services that meets your specific needs and addresses your objectives. OPTION A: In option A, we would represent the City of Albertville at a rate of $1,500 per month. Candidly, we would have to severely limit our scope of services under this option and it would be very difficult to work on more than one city priority at a time. Under this option we propose the following scope of services: The Federal Relations Group would give constant attention to announcements and policy declarations of the Executive Branch, Congressional committee and subcommittee hearings, major Washington press conferences, Administration policy announcements, and proposals from prominent public sector and industry interest groups. This includes but is not limited to the following: •Monitoring and analysis of all federal legislative, regulatory and administrative developments for potential impact on the City of Albertville —both in Congress and the Executive Branch – and advise you when action would be beneficial to overall objectives. •Forward documents of interest as requested. •Providing written updates, status briefings, and reports as needed. •Providing general strategy advice and counsel upon request. FEDERAL RELATIONS TECHNICAL PROPOSAL – OPTION A 6 Agenda Page 68 OPTION B: In Option B, we would represent the City of Albertville at a rate of $2,000 per month to provide all the previous listed services in Option A as well as the addition of a significant number of services. Furthermore, we could provide services related to two of the City of Albertville’s federal priorities. We believe this option represents the very best overall value for the City and offers the Council significant returns for a modest investment. Although this is not the most inclusive of options, it would enable the LGN Federal relations group to offer the core aspects of our representational services at a cost which will maximize resources as we work together to advance your federal objectives. Under this option we propose adding the following scope of services: Under this option, the Federal Relations Group will utilize longstanding and strong working relationship with critical committees, key members of Congress, and Administration officials to advance your objectives. We will work to maintain and strengthen those relationships by frequent communication focusing on key policy issues and initiatives for the City of Albertville. The Federal Relations Group, working directly with the City of Albertville, will devise and implement a federal strategy to maximize opportunities to advance your objectives. We will focus priority policy initiatives to align with current federal legislative and policy movement as well as the priorities of the Minnesota Delegation and of Administrative Agencies. This includes but is not limited to the following: •Meeting with City of Albertville to assist in the development of your list of goals, priorities and specific projects, identify which could be addressed at the federal level, and assist in developing written material on each request to provide to congressional staff . •Working with the City to tailor your requests to the delegation, administration and Senate/House objectives. •Carefully and completely analyze critical federal issues pertaining to your stated federal priorities and providing that information to the City of Albertville as appropriate. •Participating in regular conference calls with the City of Albertville. FEDERAL RELATIONS TECHNICAL PROPOSAL – OPTION B 7 Agenda Page 69 The Federal Relations Group will employ our relationships with key federal insiders which allows us to alert the City of crucial developments before they become public knowledge, so that Albertville can anticipate and respond to shifting federal conditions. We will actively seek opportunities to enhance your federal legislative program and provide legislative strategy options that correspond to legislative realities. The Federal Relations Group will utilize its resources to constantly monitor all federal legislative, budget, regulatory, and administrative developments that may directly or indirectly impact the City of Albertville. Most significantly, LOCKRIDGE GRINDAL NAUEN monitors every step of the legislative and administrative process and those programs and designations important to your interests so that we can recommend and take appropriate and timely action to promote and protect these priorities. Our advocacy will include but is not limited to the following: •Assisting in the preparation and submission of legislative and administrative requests. •Scheduling meetings, briefings, and associated activities with Members of Congress and/or Executive Branch officials on behalf of the City of Albertville. This would include the logistics of one (1) trip to DC per annum. •Ongoing and continuous review of client’s “position” within the Congressional and Executive levels of the federal government. •Closely examining the Federal Register on a daily basis for announcements of available funding which may be of interest to the City of Albertville. •Policy Analysis: We will help position you politically to deal successfully with Congress and the Executive Branch. •Policy Briefings: We will research, plan, arrange, and participate in formal policy briefings for Members of Congress and Federal Agency officials. •Advocating before Congress, congressional committees and federal agencies in support of Albertville’s goals, priorities and projects. FEDERAL RELATIONS TECHNICAL PROPOSAL – OPTION B (Cont.) 8 Agenda Page 70 The Federal Relations Group will provide periodic and timely reports and updates to Albertville regarding pertinent Federal updates, and policy items. Reports may also include any of the following: “Grants” section with applicable grants that Albertville might be eligible for and may be interested in applying for; summary of ongoing federal funding initiatives and progress of related bills/proposals; summary of recent federal advocacy activities. In addition, we will also: •Provide Albertville with regular reports and updates on all legislative and budgetary issues that may impact the City. •Prepare a final report at the conclusion of session which includes the final status of Albertville’s priorities and a summary of the impact of major legislative changes. •Provide additional written report/newsletters and analysis for clients as needed and/or directed. •Prepare all public communications: letters, press releases, official Congressional testimony, formal executive agency submissions, briefing books, issues analyses, background briefing/white papers, and memoranda. FEDERAL RELATIONS TECHNICAL PROPOSAL – OPTION B (Cont.) 9 Agenda Page 71 OPTION C: In Option C, we would represent the City of Albertville at a rate of $2,500 per month to provide all the previous listed services in Options A and B and enable the addition of other supplemental services. As previously stated, the core of our services would be covered under option B. In addition, should you desire to add one or several of these services, we would be willing to negotiate their inclusion in Option B on an hourly rate basis. This option outlines a number of supplemental options aimed at enhancing your profile in Washington DC. Under this option we propose adding the following scope of services: •Scheduling of meetings, briefings, and associated activities with Members of Congress and/or Executive Branch officials in Washington DC on behalf of the City of Albertville. This would include the logistics of unlimited trips to DC per annum. The Federal Relations Group maintains relationships with numerous contacts in, but not limited to, the Department of Labor, Department of Housing and Urban Development, Department of Homeland Security, Department of Justice, Department of Transportation, Department of Energy, as well as contacts at national planning and advocacy organizations such as the U.S. Conference of Mayors (USCM), the National League of Cities (NLC), The National Association of Counties (NACO), and the National Sheriff’s Association. Regular communications include but are not limited to the following: •Assisting with grant applications (preparation, review, consultation) to the appropriate departments as directed. •Continuous and focused interaction with our key contacts on the staff at the aforementioned associations. •General Public Relations efforts to encourage organizations to use Albertville as an example to showcase in the media, agency publications, and Congressional testimony on Capitol Hill. FEDERAL RELATIONS TECHNICAL PROPOSAL – OPTION C 10 Agenda Page 72 FEE PROPOSAL 11 LGN strives to develop cost-effective, long-term relationships with satisfied clients. Our fee schedules are structured to meet specific clients’ needs and to achieve maximum value for our client’s objectives. To that end, we respectfully propose an initial month-to-month contract for federal government relations services. We believe this arrangement would provide opportunities for the LGN Federal Government Relations team to work with the City of Albertville to accomplish the needed investigation and strategy development stages to advance your short-term objective of engaging the delegation on a number of important City issues. We believe this will assist you as you seek to effectively and efficiently communicate your objectives to key federal and state officials and private partners over the long-term. As stated above, we believe Option B represents would provide the City with the best overall value. We would propose an initial 12-month contract. Although traditional fees in Washington D.C. for federal advocacy services run three to five times higher than our proposal, we keep our overhead low so we can offer competitive rates and services which enable the most effective use of resources. We believe an initial 12-month contract will allow for the City to thoroughly evaluate and explore a long-term relationship and the potential gains from a robust federal relations program. We understand the challenges you face when balancing priorities and, in good faith, would be willing to further discuss adjusting our services to meet the City of Albertville’s requirements. The LGN Federal Relations Groups sincerely appreciates the opportunity to present this short proposal to the City of Albertville and look forward to discussing this proposal further. Please do not hesitate to contact us should you desire additional information about our firm and the services we provide. Agenda Page 73 Our Washington D.C. Federal Relations Group has an extraordinary track record of success for its clients including, influencing the rules and regulations process and securing federal appropriations, grants, authorizations for projects of all sizes. We have also been retained to directly lobby against legislation deemed harmful to our clients and have been successful in thwarting the progress of targeted initiatives. We have worked closely with associations to secure significant federal support for projects related to critical health and human services programs, transportation (airport improvements, transit systems, roadway and streetscape improvements, non-motorized transportation systems) and infrastructure (wastewater systems, flood control.) Our firm strives to operate under the highest ethical standards and employs a team with decades of public and private government relations experience working with the White House, the Executive Branch, and Congress to further our clients’ public policy priorities and interests. That experience encompasses all aspects of the federal legislative and regulatory policy development process. Our clients have reaped the benefits of those relationships and investments, and we have been able to secure millions of dollars in designated funding for numerous communities across the United States as well as bring about key legislative changes. As you will see in the following supporting materials, no other Washington D.C. based lobbying firm is as well positioned and experienced to advance an individual organization’s federal relations objectives. The Lockridge Grindal Nauen P.L.L.P. Federal Relations Group creates value by applying proven strategies to realize successes and advance client objectives. We work closely with each client to develop a unique and focused strategic plan with clear objectives and measured outcomes. Our experience has led to proven results for our clients, including successful efforts to direct targeted federal infrastructure and community-based development dollars, influence distribution formulas, insert legislative and report language, and obtain regulatory relief. Our goal is always to provide a solid return on investment. Notable successes include the following: CLIENT SUCCESSES 12 Agenda Page 74 •INTERSTATE HIGHWAY BRIDGE PROJECT: The LOCKRIDGE GRINDAL NAUEN P.L.L.P. (LGN) Federal Relations Group was retained by a coalition of local governments and community based organizations to assist in securing federal bridge funding and to help move the project up the priority listings for the state’s Department of Transportation. LGN was successful in securing targeted appropriations funding and federal designation in the TEA-21 transportation authorization bill. These efforts helped improve the project’s position on the state’s priority list and resulted in moving the bridge ahead 10 years on the DOT's build list. •TRUNK HIGHWAY PROJECT: A small community client was faced with the need to expand and improve a main thoroughfare running through the heart of their downtown. LGN has been able to secure $9.4 million in funding from FY2004-FY2009. The funds were used and continue to be used for construction and design of a Midwestern Trunk Highway to aid in significant congestion relief and subsequent economic development. •TRANSPORTATION CORRIDOR DESIGN: LGN secured $500,000 in federal funds to pay for traffic studies near a planned retail development, necessary for the eventual creation of a frontage road to divert and control traffic congestion. Additionally, the funds dismissed lawsuits from competing developers which claimed the city had not adequately studied the traffic impacts before approving the development. •BIKE/PEDESTRIAN CORRIDORS: The LGN Federal Relations Group worked to secure a highly innovative $25 million “non-motorized transportation pilot project” for the client city. •TRANSPORTATION CORRIDOR DEVELOPMENT: The LGN Federal Relations Group and city officials worked with Members of Congress and successfully secured formal “authorization” in the six-year federal highway bill of millions in federal funds to assist in the highway and surface transportation components of the highly praised Corridor Development project. CLIENT SUCCESSES 13 Agenda Page 75 LOCKRIDGE GRINDAL NAUEN P.L.L.P. (LGN), founded in December 1978, has a long history with citizens and communities across the United States. Based in Minneapolis, Minnesota, with Federal Relations Group offices in Washington, D.C., LGN’s practice consists of four major areas: sophisticated civil litigation with an emphasis on the areas of antitrust, securities, intellectual property, employment, and environmental law; a general corporate/commercial practice with an emphasis on antitrust, computer, telecom, copyright, trademark, and employment law; government relations at the local, state, and federal levels; and health care related corporate and commercial matters. The firm’s clients come from diverse areas and include business enterprises, local governments, banks, trade and industry associations, real estate developers, health care professionals and casualty insurers/authors. LOCKRIDGE GRINDAL NAUEN litigates in federal and state courts across the country and has earned a reputation for aggressive, effective, professional representation in the courtroom. Outside the courtroom, the firm attains excellent results for clients through our governmental affairs work with the legislative and administrative branches of government, as well as through alternative dispute resolution. Whether negotiating a contract or litigating a complex class action lawsuit, monitoring a local legislative issue or crafting a successful government relations strategy, LGN combines in-depth knowledge, effective strategy, efficient presentation, appropriate staffing, and state of the art research to ensure the careful, wise, and productive use of clients’ resources. LOCKRIDGE GRINDAL NAUEN developed the Federal Relations Group in response to the federal legislative needs of local governments, non-profits, hospitals, healthcare providers, and educational institutions across the Midwest. The Federal Relations Group is currently comprised of a bipartisan team of Federal Relations Specialists that are able to create unified support for a wide variety of legislation. The Federal Relations Group has been a presence in Washington since 1981, and its members have experienced the shifts that come with changing times, administrations, and majorities. We have advocated on behalf of our clients in an array of political climates and have always embraced a bipartisan model of conduct as demonstrated in our personnel listing. Overall, it has been our long-standing commitment to our clients that has enabled us to achieve positive relationships with key Members of Congress. 14 PRACTICE AND PERSONNEL Agenda Page 76 The Federal Relations Group The Federal Relations Group is a diverse team of professionals with a broad range of federal, state, and local government experience. Through our combined experience working for Members of Congress, the Administration, and advocating for our clients, the LGN team has gained an unequaled familiarity with the frequently changing dynamics of the politics on Capitol Hill. We have established many longstanding and strong working relationships with key Members as well as many players in cabinet-level departments and agencies and Congressional Committees that oversee legislative and regulatory issues. We have built a well-tested advocacy strategy that positions our client’s priorities within the action plan of elected officials to ensure the best return on investment. Over the years, Members of Congress and their and staff have relied on the Federal Relations Group to provide honest and straightforward information about our clients and their interests. Our team is in constant contact with staff and Members, and we therefore stay on top of changing staff and their areas of expertise. Not only are we accessible to the offices, staff routinely calls us to brief them on vital issues for their Member’s constituents. On the following pages you will find biographies for each of our Federal Relations Group personnel detailing their work experience and areas of expertise. 15 PRACTICE AND PERSONNEL Agenda Page 77 Federal Government Relations Group The firm’s Federal Relations group is led by Dennis M. McGrann, a thirty year Washington insider, who was repeatedly recognized as one of the United States Congress’ most influential staff members by the nationally noted publication Almanac of the Unelected. McGrann provides LOCKRIDGE GRINDAL NAUEN clients with unique and valuable expertise in the complex area of federal budget and appropriations processes as well as critical insights into the federal health, energy, and transportation policy arenas. McGrann served in the United States House of Representatives for over a decade in a number of key Congressional policy positions including Committee Staff Director and Chief of Staff to the Vice Chair of the Commerce Committee’s Subcommittee on Health and Environment. He also served in a high level presidential transition position in the U.S. Department of Energy and was directly responsible for department oversight of Congressionally-mandated directives. Over the past two decades, McGrann has been engaged in many of the major federal regulatory/legislative battles including amending the Clean Air Act, telecommunication industry deregulation, health care reform, energy deregulation, financial market reform and nationwide air and surface transportation reauthorizations. He has been called upon by both Democratic and Republican Administrations to lend his expertise and support to a host of major U.S. Government high priority initiatives. He currently serves as an advisor to the Federal Aviation Administration on international transportation policy negotiations. McGrann has long been recognized as an effective advocate on behalf of client interests and has regularly received accolades from print and electronic media in those efforts. The Minneapolis Star Tribune has said: “He is among Washington’s insiders” and “ He goes to work on Capitol Hill everyday. He is part of the furniture in most Minnesota Congressional offices.” On the nationally syndicated Imus Show a commentator singled McGrann out for his efforts in helping secure $8.6 billion in disaster relief for Midwestern communities and was recognized in the Washington, D.C., Capitol Hill newspaper The Hill for his “role in establishing communication between Congressional Representatives and flood-ravaged areas and local officials.” He was identified in the Journal of Law & Politics as a member of an elite group of former Minnesota natives that are “among Washington insiders and wield considerable influence in Congress…” DENNIS M. MCGRANN 16 Agenda Page 78 Federal Government Relations Group Andy R. Burmeister is a seasoned Capitol Hill veteran who joined Lockridge Grindal Nauen after a career on staff in the United States Senate with Senator Norm Coleman. In his role, Mr. Burmeister served as a Legislative Assistant responsible for federal Appropriations requests and issues pertaining to Transportation & Infrastructure, Science and Technology, and Education policy. Mr. Burmeister previously worked in the St. Paul office of Senator Norm Coleman where he served as a policy liaison for local communities, businesses, and non-profit organizations. Mr. Burmeister has a bachelor’s degree in History and Political Science from Bethel College and is a candidate for a Masters in Public Policy from the University of North Dakota. He is a Roseville, Minnesota native. ANDY R. BURMEISTER 17 Agenda Page 79 Federal Government Relations Group Carlie S. Waibel joined the Federal Relations Group in Washington DC from the Minnesota State Democratic-Farmer-Labor Party. Ms. Waibel works with clients on a variety of issues including American Indian Affairs, transportation and infrastructure. Prior to LGN, Carlie served as the Deputy Communications Director for the MN DFL where she worked with local officials to implement a communications plan to coordinate and amplify messaging throughout the state during both the legislative session and campaign season. Additionally, Carlie worked closely with State Legislative Candidates and Congressional Candidates throughout the campaign cycle on media outreach and the use of social media networks. She has extensive experience working with key elected officials at the city, county, state and federal level, in addition strong relationship with grassroots community activists throughout Minnesota and the upper Midwest. A native of Baudette, Minnesota, Carlie earned her Bachelor of Arts degree in Political Science and Communications from the University of St. Thomas. CARLIE S. WAIBEL 18 Agenda Page 80 MINNEAPOLIS Suite 2200 100 Washington Avenue South Minneapolis, MN 55401 T (612) 339-6900 F (612) 339-0981 WASHINGTON, D.C. Suite 210 415 Second Street N.E. Washington, D.C. T (202) 544-9840 F (202) 544-9850 Agenda Page 81