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2015-11-02 CC Agenda Packet City of Albertville Council Agenda Monday, November 2, 2015 City Council Chambers 7:00 PM NOTE: Budget Workshop to Immediately Follow Regular Meeting PUBLIC COMMENTS -The City of Albertville welcomes and encourages public input on issues listed on the agenda or of general community interest. Citizens wishing to address the Council regarding specific agenda items, other than public hearings are invited to do so under Public Forum and are asked to fill out a “Request to Speak Card”. Presentations are limited to five (5) minutes. M:\Public Data\City Council\Council Agendas\2015 Agendas\2015-11-02 CC Agenda.doc Meeting Date: November 2, 2015 1. Call to Order 2. Pledge of Allegiance – Roll Call 3. Recognitions – Presentations – Introductions A. Shop STMA Presentation and Resolution (pg ) (Motion to approve Resolution No. 2015-034 proclaiming November 22-28, 2015 as Shop STMA Week.) 4. Public Forum – (time reserved 5 minutes) 5. Amendments to the Agenda 6. Consent Agenda All items under the Consent Agenda are considered to be routine by the City staff and will be enacted by one motion. In the event an item is pulled, it will be discussed in the order it is listed on the Consent agenda following the approval of the remaining Consent items. These items will be approved by a separate motion. A. Approve the October 12, 2015 joint meeting minutes as presented (pgs ) B. Approve the October 19, 2015 regular City Council meeting minutes as presented (pgs ) C. Authorize the Monday, November 2, 2015 payment of claims as presented, except bills specifically pulled which are passed by separate motion. The claims listing has been provided to City Council as a separate document and is available for public view at City Hall upon request (pg ) D. Approve Resolution No. 2015-035 Approving the Application and Permit for an Off- site Gambling Permit for the STMA Youth Hockey Association to conduct a raffle on March 12, 2016 at the STMA Ice Arena, located at 5898 Lachman Avenue NE (pgs ) E. Approve Resolution No. 2015-036 Resolution Establishing Limited Clean Up And Property Damage Protection for Sewer Back-Ups and Water Main Breaks for Water and Sewer Customers (pgs ) 7. Public Hearings – None Agenda Page 1 City of Albertville Council Agenda Monday, November 2, 2015 Page 2 of 3 M:\Public Data\City Council\Council Agendas\2015 Agendas\2015-11-02 CC Agenda.doc Meeting Date: November 2, 2015 8. Department Business A. City Council 1). Committee Updates (STMA Ice Arena, Planning, JPWB, Parks, Fire Board, FYCC, etc.) B. Finance 1). 2015 Certification of Uncollected Utility Bills and Invoices (pgs ) (Motion to Approve Resolution No. 2015-037 entitled a Resolution Certifying the 2015 Uncollected Utility Bills and invoices to Wright County for Collection with Real Estate Taxes.) 2). Recycling Fund Options and Reserve (pgs ) 3). Enterprise Budgets – No Action Needed C. Planning/Zoning 1). 60th Street NE Right-of-Way Concept (pgs ) (Motion to approve the design concept for the 60th Street NE rights-of-way and initiate moving ahead with implementation of the project.) D. Fire 1). Fire Update (pg ) 2). Purchase of Self Contained Breathing Apparatus (pgs ) (Motion to authorize the purchase of new SCBA based on low quotes, for a total purchase amount not-to-exceed $124,000.) E. City Clerk – None F. Public Works/Engineering – None G. Building – None H. Legal – None I. Administration 1). City Administrator’s Update (pgs ) 9. Announcements and/or Upcoming Meetings November 9 STMA Ice Arena Board, 6:00 p.m. November 10 Planning Commission, 7:00 p.m. November 11 Veterans Day, City Offices Closed November 16 City Council, 7:00 p.m. November 23 Joint Powers Water Board, 6:00 p.m. Parks Committee, 8:00 p.m. November 26 & 27 Thanksgiving, City Offices Closed November 30 Joint Governance Meeting, 6:00 p.m. School District Offices (West Middle School) Agenda Page 2 City of Albertville Council Agenda Monday, November 2, 2015 Page 3 of 3 M:\Public Data\City Council\Council Agendas\2015 Agendas\2015-11-02 CC Agenda.doc Meeting Date: November 2, 2015 December 7 Truth-in-Taxation Hearing, 6+:30 p.m. City Council, 7:00 p.m. December 14 STMA Ice Arena Board, 6:00 p.m. December 21 City Council, 7:00 p.m. December 24 & 25 Christmas Eve/Day, City Offices Closed December 28 Joint Powers Water Board, 6:00 p.m. Dec. 31/Jan. 1 New Years Day City Offices Closed Dec. 31, Public Works Closed Jan.1 NOVEMBER DECEMBER Su M Tu W Th F Sa Su M Tu W Th F Sa 1 2 3 4 5 1 CC 2 3 4 5 6 7 6 CC 7 PC 8 9 10 11 12 8 Ice 9 PC 10 H 11 12 13 14 13 Ice 14 15 16 17 18 19 15 CC 16 17 18 19 20 21 20 CC 21 22 23 *H24 H 25 26 22 JP23PK 24 25 H26 H27 28 27 JP 28 29 30 H 31 29 JM 30 10. Adjournment Agenda Page 3 CITY OF ALBERTVILLE COUNTY OF WRIGHT STATE OF MINNESOTA RESOLUTION NO. 2015-034 A RESOLUTION PROCLAIMING SHOP STMA WEEK WHEREAS: Shop STMA is a non-profit organization of more than 60 St. Michael and Albertville businesses. WHEREAS: Shop STMA exists to promote the value, convenience, and personalized service of shopping local. WHEREAS: Our business community forms the economic structure of our City and is vital to our quality of life and community pride. WHEREAS: Shop STMA Week will help promote and support local businesses. NOW, THERFORE, I, Jillian Hendrickson, Mayor of Albertville, Minnesota, do hereby encourage all residents to support local businesses and proclaim the week of: November 22-28, 2015 to be Shop STMA Week Adopted by the Albertville City Council this 2nd day of November, 2015. Jillian Hendrickson, Mayor Attest: Kimberly A. Olson, City Clerk Agenda Page 4 STMA Page 1 JOINT MEETING OF CITY OF ALBERTVILLE, CITY OF ST. MICHAEL, AND STMA SCHOOL BOARD Monday, October 12, 2015 ALBERTVILLE COUNCIL CHAMBERS 7:00 P.M. The cities of Albertville and St. Michael met in a joint session with the STMA School Board to discuss the STMA Arena 2nd Sheet Expansion Project. City of Albertville present: Mayor Jillian Hendrickson, Council members Walter Hudson, Rob Olson, Larry Sorenson, and John Vetsch, City Administrator Adam Nafstad, and City Clerk Kimberly Olson City of St. Michael present: Mayor Jerry Zachman, Council members Cody Gulick, Joe Marx, Nadine Schoen, and Chris Schumm; and City Administrator Steve Bot STMA School Board present: Chair Douglas Birk, Jeffrey Lindquist, Gayle Weber, Carol Steffens and Drew Scherber, and District Superintendent Jim Behle A. Welcome and Call to Order Hendrickson called the meeting to order at 7:02 p.m. B. STMA YHA $1,000,000 Pledge Proposal STMA Youth Hockey Association (STMA YHA) President Josh Opiola thanked the school and cities for taking the time to discuss a second sheet. He stated the STMA YHA is at critical mass with an unprecedented need for another sheet of ice. He stated that they are looking to bring a viable option/solution forward. Hanson reviewed the last discussion of a second sheet of ice in 2011 and the increase in participation since that time. He stated that STMA YHA has come up with the financing requested of them in previous discussions and provided the details of their proposal. He stated that up to $500,000 of their proposal would be provided by bank loan. He stated they were able to secure the $500,000 due to STMA YHA’s strong financials and program. Hanson explained YHA expects fundraising will offset the loan amount actually needed and that fundraising will be necessary to repay the loan. He stated YHA has $210,000 in cash to dedicate to the second sheet. They would also use the $40,000 from Kraft Hockeyville USA and $250,000 from Mighty Ducks funds (if awarded) to reach the $1,000,000. Hanson addressed the timing of the Mighty Ducks Grant application and stated the grant was not announced until end of August and that is also when they were able to secure funding. Agenda Page 5 C. Mighty Ducks Grant Status Update Nafstad reported the grant application was the only one the Minnesota Amateur Sports Commission (MASC) received from congressional district 6. The application materials included the feasibility study, demand study, construction estimate, and letters of support from elected officials. However, MASC has deemed the resolution passed by the cities and school board as “less than full” commitment. Nafstad explained the application’s boiler plate resolution was modified to most accurately explain the current status of the expansion project. Steffens inquired why the estimated cost is so high. Hanson stated they could build a less expensive rink, but it would not include bleachers, concessions, etc. There was discussion on the estimate and it was stated that $8 million is strictly a planning figure based on a previous expansion concept. Hendrickson asked the group to transition to the funding discussion on the agenda. Nafstad provided the history on how the arena was built and the additions made to it over the years. He stated that historically each entity has generally shared costs equally in thirds. It was also noted that the cities shared the cost of the locker room addition and the school purchased the vacant lot adjacent to the arena. Hudson stated he is interested in knowing if the school board can participate because the two cities need to know if they will be funding 50% or 33% for a second sheet. Birk stated that funding for a second sheet is not in their operating costs. He stated that the school board could not commit to funding at this time, but may be able to look at a modest contribution in the future. He stated that there may be an operations levy within three to seven years for the school district, so it would be difficult to also have a referendum for a second sheet and the district must consider future challenges it will face. Scherber stated the cities should assume they would need to fund 50% each. Weber stated that the school is limited in what they can levy for. Schumm inquired if the school could contribute in some other fashion, such as operations. Lindquist provided explanation on the Arena’s annual budget and questioned if that would actually help the cities fund an expansion. Steffens expressed concern that an increased operations contribution from the school would take away from funds needed to pay teachers. Schumm reiterated that the operations contribution could be over a number of years. Bot brought up G.O. bonding and Nafstad stated tax abatement bonding would likely be an option for all groups. Behle stated the school board has not discussed bonding options or had a chance to research such scenarios, so it would be unfair to the school to have that discuss now. Behle stated he will research the options and discuss with the school board. Bot stated the entities have worked very well together in the partnership and he would like to see that continue in regards to funding the second sheet. Nafstad stated the groups need to determine if the second sheet is a simple practice sheet (without bleacher and concessions) or if it will be built to include bleachers and concessions and hold tournaments. D. Funding Discussion/Planning Budget Next Steps to Move Project Forward The groups discussed a tour of ice arenas within the vicinity. They discussed visiting a variety of facilities in the $4-8 million range. An ice arena tour was scheduled for Sunday, October 25, at 12:00 p.m. at the STMA Ice Arena. Agenda Page 6 Opiola stated they are very fortunate to even have these discussions as it is not the case for many cities and youth associations. Vetsch expressed concern with doing the project in phases and adding things like bleachers and concessions after the fact becomes too costly. Vetsch also suggested that the Fire Marshal look at capacity of the existing sheet as he was concerned it is not sufficient for some of the crowds. Hudson stated that the Albertville council will need to determine if it is realistic and feasible for the city to fund a $2-4 million project. Hendrickson asked if the school board would be willing to bond if there is a way. Birk stated that question has not been posed to the board and they have not had the opportunity to deliberate the issue. Hendrickson also questioned a referendum. Behle explained the referendum process and also described how the school typically associates levy with learning needs and bonding with building needs. Both Hendrickson and Schumm suggested they would like to see it put to a vote. Behle talked about the difficulties that can sometimes be had with referendums. Schumm said it comes down to how the campaign is handled. There was some back and forth discussion at large regarding referendums, voting, and campaigning limits. Zachman questioned the timing of the Mighty Duck announcement. Nafstad explained that Mighty Ducks would like more commitment and a revised resolution by October 26, 2015 and said he was told the grants would be awarded on November 18. Lucy stated that if the resolution is not firmed up, no grant will be issued for their application. Hanson was hoping that since there are no other applications, there would still be potential to receive grant funds. He suggested working back from the November 18 date that was set by the Mighty Ducks. Behle inquired about discussion St. Michael may have had regarding the second sheet. Zachman stated they need to know numbers and how much they would be funding. Schoen felt there is a need in the community and wants to find a way to make it work. E. Adjourn Motioned by Hendrickson, seconded by Schoen, to adjourn the meeting. All voted aye. The meeting was adjourned at 8:57 p.m. Respectfully submitted, __________________________________ Kimberly A. Olson, Albertville City Clerk Agenda Page 7 Page 1 ALBERTVILLE CITY COUNCIL Monday, October 19, 2015 DRAFT MINUTES ALBERTVILLE CITY HALL 7:00 PM 1. CALL TO ORDER - PLEDGE OF ALLEGIANCE Acting Mayor Vetsch called the meeting to order at 7:05 p.m. 2. ROLL CALL Present: Acting Mayor Vetsch and Council members Hudson and Sorensen. Hendrickson arrived at 7:09 p.m. Absent: Council member Olson Others Present: City Administrator-PWD Adam Nafstad, City Attorney Mike Couri, City Clerk Kimberly Olson, Robert Zagorski, Jodi Pederson, and George Finn 3. RECOGNITIONS – PRESENTATIONS – INTRODUCTIONS There were no presentations. 4. PUBLIC FORUM – (time reserved 5 minutes) There was no one present to speak. 5. AMENDMENTS TO THE AGENDA Motioned by Sorensen, seconded by Hudson, to approve the agenda as presented. Ayes: Vetsch, Hudson, and Sorensen. Nays: None. Absent: Olson and Hendrickson. MOTION DECLARED CARRIED. 6. CONSENT AGENDA All items under the Consent Agenda are considered to be routine by the City staff and will be enacted by one motion. In the event an item is pulled, it will be discussed in the order it is listed on the Consent agenda following the approval of the remaining Consent items. These items will be approved by a separate motion. A. Approve the October 5, 2015 regular City Council meeting minutes as presented Agenda Page 8 DRAFTCity Council Meeting Minutes Page 2 Regular Meeting of October 19, 2015 B. Authorize the Monday, October 19, 2015 payment of claims as presented, except bills specifically pulled which are passed by separate motion. The claims listing has been provided to City Council as a separate document and is available for public view at City Hall upon request 7. PUBLIC HEARINGS – None 8. DEPARTMENT BUSINESS A. City Council 1). Committee Updates (STMA Ice Arena, Planning, JPWB, Parks, Fire Board, etc.) Planning Commission Hudson reported the Commission reviewed the current sign code and he stated that suggested revisions will be brought forward to Council in order to see if Council has any objections to the revisions prior to the public hearing at the next Planning Commission meeting. A. Public Works/Engineering 1). License to Construct Pool in Drainage Easement (pgs 30-36) Nafstad reported the owner of the property located at 10332 Karston Avenue NE would like to build a pool in their rear yard and the majority of the rear yard is covered by a drainage and utility easement. Normally, no building can occur within such an easement. Staff cannot determine why the easement on the property is as large as it is, but believes it was likely due to wetlands. He stated that it appears the pool could be constructed without significant impact to drainage or utilities. Per conversation with the City Attorney, it appears a license agreement with the homeowner would be most appropriate. Nafstad stated they would not want to vacate the easement and if the easement is needed for wetland purposes, the homeowner would be required to bring it into compliance. Couri clarified that this would not alter drainage of other properties in the area. Vetsch questioned why the pool would be placed in the easement when that is generally not allowed. Nafstad stated that normally the rear yard easement is five to ten feet from the rear lot line and this one begins 13 feet behind the home. Staff could not find documentation for why the easement is so large, but it does not appear that it will impact any drainage. Motioned by Hudson, seconded by Sorensen, to approve License Agreement for Lot 1, Block 5 Cedar Creek north to allow construction of a swimming pool within a drainage and utility easement. Ayes: Hendrickson, Hudson, Sorensen, and Vetsch. Nays: None. Absent: Olson. MOTION DECLARED CARRIED. B. Fire – None C. Finance – None D. City Clerk – None E. Planning/Zoning – None Agenda Page 9 DRAFTCity Council Meeting Minutes Page 3 Regular Meeting of October 19, 2015 F. Building – None G. Legal – None H. Administration 1). Arena Joint Meeting Follow Up – Discussion Nafstad reported the school district will be discussing a second sheet of ice. He reported that the school needs to identify what the needs of the boys and girls hockey program are. He stated that the school district also needs to look at seating needs. He reported there is a way the school can levy without voter approval. He stated that the school district clearly heard the two cities and is looking at options. Nafstad stated the date of the ice arena tour had changed. He stated the consensus of the St. Michael City Council is that if the school does not participate, the second sheet would not be built for varsity games. Hendrickson felt one option would be to build room for bleachers at the time the second sheet is constructed and then install bleachers at a later date. Nafstad responded by that would require the building be sized for future bleachers and would add to the costs. Vetsch inquired about the lacrosse association using the facility in off-peak times and Sorensen stated other groups have shown interest in using the facility. Vetsch stated that other local ice arenas do the same. Both Sorensen and Hendrickson felt there is value to having the area in town although it is difficult to determine what that value is. Hendrickson felt the arena is in a good location next to the park. Nafstad stated that the arena is a unique partnership of Albertville, St. Michael, and the school board; and is not found in many other communities. Council discussed having the voters decide at an election. Sorensen stated that if the second sheet fails at a vote, it would be very hard to justify raising the levy to move forward with a second sheet. Hendrickson stated that she does not think a second sheet will only benefit hockey and sees it as a community use. Sorensen stated it could be considered as an extension of the City’s parks. Nafstad stated that currently some groups are turned away or cannot be accommodated. He stated that outdoor ice rinks are not a viable option. Hudson stated he would like to see a number of items on the record and they were: • He stated that with a voter approved bond, residents may consider funding from either the city or the state as a tax and ultimately the money is coming out of their pockets regardless of how the second sheet is funded. • Funding the arena means that there are other projects or needs that will not be funded. • The Council needs to consider future projects and needs it will face in the future. An example would be the required improvements and upgrades to the Wastewater Treatment Facility. Agenda Page 10 DRAFTCity Council Meeting Minutes Page 4 Regular Meeting of October 19, 2015 Sorensen indicated that he can see the school’s position and concerns regarding future funding. Hendrickson stated that the school also faces disparity issues as well. She also felt that sports in education are beneficial and athletics are important for kids. Nafstad reported that it seems the consensus is that the second sheet does not hinge solely on the whether they receive the Mighty Ducks grant and Hudson agreed. Sorensen stated that the STMA YHA will need to pay back the $500,000 bank loan and he questioned if they will also be able to handle ice time rates. 2). Albertville-Otsego Joint Fire Advisory Committee Update Nafstad reported that the Fire Advisory Committee is beginning to address the larger issues and questions associated with moving towards a joint powers fire agreement. The Committee recommended entering into a memorandum of understanding to ensure both Otsego and Albertville Councils are on the same page and to memorialize the intent of both groups. Nafstad reported that Fire Chief Bullen informed the Committee of a grant to help with the formation of a draft joint powers fire agreement. Nafstad indicated that it will be a lengthy process. Sorensen mentioned that the current five year contract will be coming due. Nafstad stated that a joint powers fire agreement does not need to be in place by the time the current contract is up and there are other options they could pursue in the meantime. Vetsch inquired if the grant funds would need to be paid back if a joint powers fire agreement was not reached and Nafstad replied it would not. Vetsch wanted to make sure voting rights are addressed. Hudson stated he likes the idea of a memorandum of understanding as it gives them something to look back on and to record the history of the discussions. Hendrickson thanked the Council members serving on the Committee for their time and effort. 3). City Administrator’s Update Nafstad provided on update on cleaning services at City Hall. Nafstad reported they are moving ahead with the easement agreements for the Lachman drain tile. 9. ANNOUNCEMENTS AND/OR UPCOMING MEETINGS Hendrickson reported that she and Hudson attended the I-94 ribbon cutting ceremony in Rogers on October 13. Agenda Page 11 DRAFTCity Council Meeting Minutes Page 5 Regular Meeting of October 19, 2015 October 26 Joint Powers Water Board, 6:00 p.m. Parks Committee, 8:00 p.m. November 2 City Council, 7:00 p.m. Budget Workshop, Immediately Following Regular Meeting November 9 STMA Arena Board, 6:00 p.m. November 10 Planning Commission, 7:00 p.m. November 11 City Offices Closed, Veterans Day November 16 City Council, 7:00 p.m. November 23 Joint Powers Water Board, 6:30 p.m. Parks Committee, 8:00 p.m. November 26 & 27 City Offices Closed, Thanksgiving OCTOBER NOVEMBER Su M Tu W Th F Sa Su M Tu W Th F Sa 1 2 3 4 CC 5 6 7 8 9 10 1 CC 2 3 4 5 6 7 11 Ice 12 PC13 14 15 16 17 8 Ice 9 PC 10 H 11 12 13 14 18 CC 19 20 21 22 23 24 15 CC 16 17 18 19 20 21 25 JP26 27 28 29 30 31 22 JP23PK 24 25 H26 H27 28 29 30 10. ADJOURNMENT Motioned by Hendrickson, seconded by Hudson to adjourn the meeting at 8:39 p.m. Ayes: Hendrickson, Hudson, Sorensen, and Vetsch. Nays: None. Absent: Olson. MOTION DECLARED CARRIED. Respectfully submitted, ___________________________________ Kimberly A. Olson, City Clerk Agenda Page 12 Mayor and Council Request for Action M:\Public Data\City Council\Council Packet Information\2015\110215\2015-11-02 Finance Bills Report (RCA).doc Meeting Date: November 2, 2015 October 29, 2015 SUBJECT: CONSENT - FINANCE – PAYMENT OF BILLS RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the following: MOTION TO: Authorize the Monday, November 2, 2015 payment of the claims as presented except the bills specifically pulled, which are passed by separate motion. The claims listing has been provided to Council as a separate document. The claims listing is available for public viewing at City Hall upon request. BACKGROUND: The City processes claims on a semi-monthly basis. The bills are approved through their respective departments and administration and passed onto the City Council for approval. KEY ISSUES: • Account codes starting with 810 are STMA Arena Expenses/Vendors (bolded) and key issues will be presented in the claims listing document. POLICY/PRACTICES CONSIDERATIONS: It is the City’s policy to review and approve payables on a semi-monthly basis. FINANCIAL CONSIDERATIONS: City staff has reviewed and recommends approval of payments presented. LEGAL CONSIDERATIONS: The Mayor and Council have the authority to approve all bills pursuant to Minnesota State Law, which requires all bills to be paid in a timely manner, generally within 30 days unless one party determines to dispute the billing. Responsible Person: Tina Lannes, Finance Director Submitted through: Adam Nafstad, City Administrator-PWD Attachment: List of Claims (under separate cover) Agenda Page 13 Mayor and Council Request for Action M:\Public Data\City Council\Council Packet Information\2015\110215\2015-01-20 STMA YHA Gambling RCA.doc Meeting Date November 2, 2015 October , 2015 SUBJECT: CONSENT - CITY CLERK – STMA YOUTH HOCKEY ASSOCIATION OFF-SITE GAMBLING PERMIT RECOMMENDATION: It is respectfully requested that the Mayor and City Council consider the following: MOTION TO: Adopt Resolution No. 2015-035 Approving the Application and Permit for an Off-site Gambling Permit for the STMA Youth Hockey Association to conduct a raffle on March 12, 2016 at the STMA Ice Arena, located at 5898 Lachman Avenue NE. BACKGROUND: The applicant, STMA Youth Hockey Association, has submitted an application for an Off-site Gambling Permit to conduct a raffle during the Knight to Remember event on March 12, 2016. Annually, the STMA Youth Hockey Association holds this fundraiser to raise funds for the Association. The event takes place at the STMA Ice Arena, located at 5898 Lachman Avenue NE. KEY ISSUES: • This type of Gambling Permit must be approved by the local authority, the Albertville City Council, and receive approval prior to the submittal of the application to the MN Alcohol and Gambling Enforcement Division (AGED). • Approval of the Gambling Permit shall be by resolution. • STMA Youth Hockey Association is a qualifying non-profit organization that has the opportunity to apply for an Off-site Gambling Permit to allow gambling on a site other than their approved premises (i.e. Neighbors Saloon & Eatery, 152 Club, Space Aliens). FINANCIAL CONSIDERATIONS: There is no financial revenue collected from the applicant for the Gambling Permit. LEGAL CONSIDERATIONS: The Mayor and City Council have the authority to review and approve or deny Gambling Permit applications within the City of Albertville. Responsible Person/Department: Kimberly Olson, City Clerk Submitted Through: Adam Nafstad, City Administrator-PWD Attachments: Resolution No. 2015-035 STMA Youth Hockey Association Gambling Application Agenda Page 14 # $&% ''#"+"&%+& &%,+ "+ $#"%!& 9/)51A);165)4-((((((((((((((((((((((((((((((((((((((((((((((( 1+-5:-<4*-9(((((((((((((((((((((((((((( ,,9-::((((((((((((((((((((((((((((((((((((((((((( 1;@((((((((((((((((((((((((( '17((((((((((((((( )4*315/)5)/-9)4-((((((((((((((((((((((((((((((((((((((((( )@;14-!065-(((((((((((((((((((((((((((( 01-.?-+<;1=- ..1+-9 )4-((((((((((((((((((((((((((((((((( )@;14-!065-(((((((((((((((((((((((((((( $>-3=-6..:1;--=-5;:)9-)336>-,-)+0+)3-5,)9@-)956;;6-?+--,);6;)36.,)@: 964(((( (((( ((((;6(((( (((( (((( 0-+2;0-;@7-6./)4-:;0);>133*-+65,<+;-, ((((")..3- ((((!<33$)*: ((((15/6 (((($17*6)9,: ((((!),,3->0--3 )4-6.36+);165>0-9-/)4*315/)+;1=1;@>133*-+65,<+;-,((((((((((((((((((((((((((((((((((((((((((((((((((((((((( #;9--;),,9-::)5, 1;@69;6>5:017((((((((((((((((((((((((((((((((((((((((((((((((((((((( '17((((((((( 6<5;@((((((((((((( x656;<:-)76:;6..1+-*6? x.56:;9--;),,9-::>91;-1596),,-:1/5);165:-?)473-413-:-):;6.>@ 656<5;@"6), 6-:@6<969/)51A);1656>5;0-/)4*315/79-41:-: ((((*.@-:)3-):-1:56;9-8<19-, ((((& .56;0-3-):-)/9--4-5;*-36>4<:;*-+6473-;-,)5,:1/5-,*@;0-3-::69 #*!)$%+"*%&+)(,") &)) #* "-5;;6*-7)1,.69;0-3-):-,)9-) ((((((((((((((((1.565->91;- 336*31/);165:)5,)/9--4-5;:*-;>--5;0-69/)51A);165)5,;0-3-::69)9-31:;-,*-36>69);;)+0-, x5@);;)+04-5;:4<:;*-,);-,)5,:1/5-,*@*6;0;0-3-::69)5,3-::-- x$01:3-):-)5,)5@);;)+04-5;:1:;0-;6;)3)5,653@)/9--4-5;*-;>--5;0-3-::69)5,;0-69/)51A);165+65,<+;15/3)>.<3 /)4*315/)+;1=1;1-: x ;0-9;-94:1.)5@ (((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((( (((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((( (((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((( -::69:#1/5);<9-((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((( );-((((((((((((((((((((( !915;-::69:)4-((((((((((((((((((((((((((((((((((((((((((((((((((((((((((( !)/-6. STMA YOUTH HOCKEY ASSOCIATION 03888 6995 LASALLE CIR NE ALBERTVILLE 55301 DANA BERG 612-940-9773 JOSH OPIOLA 612-203-9423 03 12 16 03 12 16 ✔ ST. MICHAEL ALBERTVILLE ARENA 5898 LACHMAN AVE, ALBERTVILLE, MN 55301 WRIGHT ✔ Agenda Page 15 440.(&8.328332)9(8++.8*&1'0.2, (/23;0*),1*28'=3(&0 2.83+3:*621*284463:&0'=*73098.32 $! +36&,&1'0.2,46*1.7*7 03(&8*);.8-.2(.8=0.1.87 $! +36&,&1'0.2,46*1.7*7 03(&8*).2&83;27-.4 2<@ *5.)))))))))))))))))))))))))))))))))))))))))) *<.88:7>.-+@2<@7=6,24)))))))))))))))))))))))))) $.;74=<276 =5+.:))))))))))))))))))))))))))))))))))) /676.*<<*,15..<260526=<.; %206*<=:.7/2<@".:;766.4 ))))))))))))))))))))))))))))))))))))))))))))))))))) &2<4.))))))))))))))))))))))))*<.%206.-))))))))))) 7=6<@ *5.)))))))))))))))))))))))))))))))))))))))) *<.88:7>.-+@7=6<@7*:-))))))))))))))))))))))))) $.;74=<276 =5+.:))))))))))))))))))))))))))))))))))) /676.*<<*,15..<260526=<.; %206*<=:.7/7=6<@".:;766.4 )))))))))))))))))))))))))))))))))))))))))))))))))))) &2<4.))))))))))))))))))))))))*<.%206.-)))))))))))) &!' %" )))))))))))))))))))))))))))))))))))) 3140*8*'*03;320=.+6*59.6*)'=8-*(3928= !6+.1*4/7/<1.<7?6;128*,367?4.-0.<1*<<1.7:0*62A*<2762; *884@260<7,76-=,<0*5+4260*,<2>2<@?2<126<1.<7?6;1284252<; <7?6;1281*;67;<*<=<7:@*=<17:2<@<7*88:7>.7:-.6@*6 *8842,*<2768.:266.;7<*%<*<=<.; %=+- ":26<&7?6;128 *5.)))))))))))))))))))))))))))))))))) %206*<=:.7/&7?6;128!//2,.:))))))))))))))))))))))))))) &2<4.)))))))))))))))))))))))*<.%206.-))))))))))))) # !" &1.8.:;76;206260<12;*8842,*<2765=;<+.@7=:7:0*62A*<276;!*6-1*>.<1.2:6*5.76/24.?2<1<1.*5+426076<:747*:- /<1.!1*;,1*60.-*6-<1.,=::.6<!1*;67</24.-* !:0*62A*<276!//2,.:;//2-*>2<?2<1<1.*5+426076<:74 7*:-1.7:;1.5=;<-7;7*<<12;<25. 1*>.:.*-<12;*8842,*<276*6-*4426/7:5*<2762;<:=.*,,=:*<.*6-,7584.<.*6-2/*8842,*+4.*0:..<7<1.4.*;.<.:5;*; ;<*<.-26<12;*8842,*<276 %%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%% %%%%%%%%%%%%%%%%%%%%%%%%%%%%%% Signature of CEO (must be CEO’s signature; designee may not sign)*<. &.036+&<83 *5+426076<:747*:- %=2<. %7=<1 '.;<7=6<@$7*- $7;.>244. &< 3&88&(-1*2876*59.6*) #=.;<276;76<*,<*2,.6;260%8.,2*42;<*< &12;8=+42,*<276?244+.5*-.*>*24*+4.26*4<.:6*<2>./7:5*<2.4*:0.8:26<+:*244.=876:.9=.;< *<*8:2>*,@67<2,.&1.26/7:5*<276:.9=.;<.-76<12;/7:5*6-*6@ *<<*,15.6<;?244+.=;.-+@<1.*5+426076<:747*:-7*:-<7 determine your organization’s qualifications to be involved in lawful 0*5+4260*,<2>2<2.;26266.;7<*(7=:7:0*62A*<2761*;<1.:201<<7:./=;. <7;=884@<1.26/7:5*<27617?.>.:2/@7=:7:0*62A*<276:./=;.;<7;=884@ <12;26/7:5*<276<1.7*:-5*@67<+.*+4.<7-.<.:526.@7=: organization’s qualifications and, as a consequence, may refuse to issue a 8.:52</@7=:7:0*62A*<276;=8842.;<1.26/7:5*<276:.9=.;<.-<1.7*:- will be able to process your organization’s application. Your organization’s name and address will be public information when :.,.2>.-+@<1.7*:-447<1.:26/7:5*<2768:7>2-.-?244+.8:2>*<.-*<* *+7=<@7=:7:0*62A*<276=6<24<1.7*:-2;;=.;<1.8.:52<'1.6<1. 7*:-2;;=.;<1.8.:52<*4426/7:5*<2768:7>2-.-?244+.,75.8=+42, /<1.7*:--7.;67<2;;=.*8.:52<*4426/7:5*<2768:7>2-.-:.5*26; private, with the exception of your organization’s name and address which ?244:.5*268=+42, ":2>*<.-*<**+7=<@7=:7:0*62A*<276*:.*>*24*+4.<77*:-5.5+.:; Board staff whose work requires access to the information; Minnesota’s .8*:<5.6<7/"=+42,%*/.<@<<7:6.@.6.:*4,7552;;276.:;7/ -5262;<:*<276266.;7<**6*0.5.6<=-0.<*6-$.>.6=. .02;4*<2>.=-2<7:6*<276*4*6-26<.:6*<276*40*5+4260:.0=4*<7:@ *0.6,2.;*6@76.8=:;=*6<<7,7=:<7:-.:7<1.:26-2>2-=*4;*6-*0.6,2.; ;8.,2/2,*44@*=<17:2A.-+@;<*<.7:/.-.:*44*?<71*>.*,,.;;<7<1. 26/7:5*<27626-2>2-=*4;*6-*0.6,2.;/7:?12,14*?7:4.0*47:-.: *=<17:2A.;*6.?=;.7:;1*:2607/26/7:5*<276*/<.:<12;67<2,.?*;02>.6 *6-*6@76.?2<1@7=:?:2<<.6,76;.6< "*0.7/ 3(&092.83+,3:*621*28 19787.,2 CITY OF ALBERTVILLE Agenda Page 16 CITY OF ALBERTVILLE COUNTY OF WRIGHT STATE OF MINNESOTA RESOLUTION NO. 2015-035 A RESOLUTION APPROVING AN OFF-SITE GAMBLING PERMIT FOR THE STMA YOUTH HOCKEY ASSOCIATION TO CONDUCT LAWFUL GAMBLING WHEREAS, the STMA Youth Hockey Association has submitted an application for an Off-site Gambling Permit to conduct lawful gambling activities within the City of Albertville, Minnesota, and, WHEREAS, the purpose of the lawful gambling is to raise funds for STMA Youth Hockey Association, and, WHEREAS, the lawful gambling will be a raffle held on March 12, 2016 at the Annual Knight to Remember fundraiser, and, WHEREAS, the STMA Youth Hockey Association intends to comply with all lawful gambling rules and reporting requirements of the State of Minnesota and the City of Albertville, and, NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Albertville that the Off-site Gambling Permit for the STMA Youth Hockey Association is hereby approved and the State Gambling Control Board is authorized to process the application. Adopted by the Albertville City Council this 2nd day of November, 2015. ______________________________ Jillian Hendrickson, Mayor Attest: ______________________________ Kimberly A. Olson, City Clerk Agenda Page 17 LMCIT No-Fault Sewer Back-up and Water Main Break Coverage Date: September 25, 2015 To: Carl Bennetsen, Northern Capital Insurance Group Email: CARLBENNETSEN@NORTHENCAPITAL-MN.COM From: Elisabeth Rosandich LMCIT Underwriting 651-215-4048 /800-925-1122 ext. 4048 Re: City of Albertville Renewal Period: 10/1/15 – 10/1/16 According to the Underwriting Criteria for LMCIT’s Optional No-Fault Sewer Back-Up Coverage, the City needs to qualify for this coverage each year. Also, in order for the City to qualify for this coverage, a completed No Fault Sewer Back up Application must be submitted annually. I have reviewed the City’s expiring covenant along with sewer back-up claim information, if any, and I am pleased to advise that the City of Albertville continues to meet the Underwriting Criteria necessary to qualify for No-Fault Sewer Back-Up Coverage. LMCIT is here to help. If we can be of any further assistance regarding the maintenance of the City’s Sewer Program, feel free to contact me directly at 651-215-4048 or at 800-925-1122 ext 4048. Cc: Jan Kodet, LMCIT Underwriting Agenda Page 18 November 13, 2014 To: LMCIT Members and Agents From: Pete Tritz, LMCIT Administrator Dan Greensweig, LMCIT Assistant Administrator Liam Biever, LMCIT Underwriting Manager RE: Coverage Changes to LMCIT’s Optional No-Fault Sewer Backup Coverage Your city is one of several that purchases LMCIT’s optional no -fault sewer backup (NFSB) coverage, which has been offered to cities as an additional-cost option since 2001. This coverage reimburses a property owner for up to $10,000 (higher limits of $25,000 and $40,000 are available) of clean-up costs and damages caused by a sewer backup or water main break, irrespective of whether the city was negligent or legally liable for those damages. The NFSB coverage was introduced in 2001 after being requested by several cities. The coverage is meant to be fully funded by member cities that choose to purchase it (i.e. not subsidized by member cities that choose not to purchase it), since the intent of the coverage is to really provide a solution for cities that want to cover sewer backup claims or water main breaks, even if the city is not negligent. Of course another intent of the coverage is to help reduce health hazards by encouraging prompt clean- ups. For 2015, there are important changes to the NFSB coverage that will effectively narrow the coverage. The coverage has always had an exclusion for natural disasters and situations w here there’s been exceptionally heavy rainfall. The revision makes the coverage more restrictive. That is, there will now be a broader range of events that will be excluded under the NFSB coverage. Why is LMCIT making these changes? There are currently 77 member cities that purchase NFSB coverage, which generates about $156,000 in annual premiums. After the heavy rains this summer, specifically the July rainstorms, over 50 claims were submitted under the NFSB coverage, with a total cost in the range of $500,000. Accordingly, the NFSB coverage program operated at a loss this year, with those losses being funded by LMCIT reserves rather than through the premiums generated by this program. Because of the way the NFSB coverage is currently written, it could expose LMCIT to an extremely expensive total loss cost in some circumstances which the current premium rates are not adequate to support. What are the changes? Following are the coverage changes that will be made for renewals on or after November 15, 2014. These changes should reduce the loss costs under this coverage to a level the current rates can support. If your city chooses to continue with the NFSB coverage in 2014-15, you will receive a new endorsement with the changes outlined herein. Agenda Page 19 2 | P a g e  Now excludes any situation declared a disaster by FEMA. The exclusion for FEMA-declared disasters has been reworded to exclude NFSB coverage in any weather-related or other event which has been declared by the President of the United States to be a major disaster pursuant to 42 U.S.C. §§ 5121-5206, commonly known as the Stafford Act. Coverage language prior to the 2014-15 coverage year referred to situations where FEMA disaster assistance was available, which created an ambiguity as to whether the assistance had to be available to the homeowner in order for the exclusion to apply. Changes this year now exclude any situation declared a disaster by FEMA.  Now excludes any situation where rainfall exceeds certain amounts, which is more restrictive than the “100-year rainfall” standard used in the previous coverage. The exclusion for heavy rainfall events has been revised to apply to any situation in which rainfall or precipitation exceeds the following amounts: 2.0 inches in a 1-hour period; or 2.5 inches in a 3-hour period; or 3.0 inches in a 6-hour period; or 3.5 inches in a 12-hour period; or 4.0 inches in a 24-hour period; or 4.5 inches in a 72-hour period; or 5.5 inches in a 168-hour period. Coverage language prior to the 2014-15 coverage year had excluded situations in which rainfall or precipitation excided the 100-year rainfall amount for the location. LMCIT will no longer use the 100-year rainfall as an indicator for claim exclusion. It will now be based on the above amounts. With the coverage changes taking place, will the premium rates for NFSB coverage change? No. Rates for NFSB coverage will not change for the 2014-15 coverage year (which is based on a per sewer connection basis). Do we have to pass a new resolution if our city chooses to continue with the NFSB coverage? Yes. Part of the process for putting the NFSB coverage in place is for your city council to pass a formal resolution that makes the NFSB protection part of the agreement between the city and the sewer customer. The idea is that by paying their sewer bill, the sewer user is purchasing not just sewer services but also the right to be reimbursed for certain specified sewer backup costs and damages. Because of the coverage changes taking place, NFSB members will need to pass a new resolution so the contractual obligation to provide NFSB costs to water and sewer customers aligns with the coverage you are purchasing with LMCIT to provide those benefits. Attached with this letter is a model resolution that can be used. More Information If you have additional questions about the changes taking place for the no-fault sewer backup coverage, contact your underwriter at 651.281.1200 or 800.925.1122. Agenda Page 20 3 | P a g e Resolution # RESOLUTION ESTABLISHING LIMITED CLEAN UP AND PROPERTY DAMAGE PROTECTION FOR SEWER BACK-UPS AND WATER MAIN BREAKS FOR WATER AND SEWER CUSTOMERS WHEREAS, __________ (the Governmental Unit) provides water and sanitary sewer services to property within its jurisdiction; and WHEREAS, water main breaks may cause water to enter into property causing damage; and WHEREAS, blockages or other conditions in the Governmental Unit’s sanitary sewer lines may cause the back-up of sewage into properties that are connected to those Governmental Unit’s sanitary lines; and WHEREAS, water main breaks and sewer back-ups pose a public health and safety concern; and WHEREAS, it may be difficult to determine the exact cause and responsibility for a water main break or sanitary sewer back-ups and WHEREAS, the Governmental Unit desires to encourage the expeditious clean-up of properties that have encountered damage from water main breaks and sewer back-ups; and WHERAS, the Governmental Unit desires to minimize the potential of expensive lawsuits arising out of water main breaks and sanitary sewer back-up claims; and WHEREAS, the Governmental Unit is a member of the League of Minnesota Cities Insurance Trust (LMCIT); and WHEREAS, LMCIT has offered the Governmental Unit limited “no fault” sewer coverage and water main break coverage (No-Fault Coverage) that will reimburse users of the water and sewer system for certain clean-up costs and property damage regardless of whether the Governmental Unit is at fault. NOW THEREFORE, BE IT RESOLVED, as follows: The Governmental Unit, will reimburse water and sanitary sewer customers for up to $ of clean-up costs and property damages caused by a water main break or sanitary sewer back-up, regardless of whether the Governmental Unit is negligent or otherwise legally liable for damages, subject to the following conditions: I. Sanitary Sewer Back-Ups. For Sanitary sewer back-ups: A. The back-up must have resulted from a condition in the Governmental Unit’s sanitary sewer system or lines, and not from a condition in a private line. B. The back-up must not have been caused by any catastrophic weather or other event which has been declared by the President of the United States to be a major disaster pursuant to 42 U.S.C. §§ 5121-5206, commonly known as the Stafford Act. Agenda Page 21 4 | P a g e C. The back-up must not have been caused by an interruption in electric power to the Governmental Unit’s sewer system or to any Governmental Unit lift station, which continues for more than 72 hours. D. The back-up must not have been caused by an amount of precipitation equivalent to rainfall amounts which exceed:  2.0 inches in a 1-hour period; or  2.5 inches in a 3-hour period; or  3.0 inches in a 6-hour period; or  3.5 inches in a 12-hour period; or  4.0 inches in a 24-hour period; or  4.5 inches in a 72-hour period; or  5.5 inches in a 168-hour period. E. Neither the Governmental Unit nor LMCIT will reimburse any costs which have been or are eligible to be covered under a property owner’s own homeowners’ or other property insurance, or which would be eligible to be reimbursed under a National Flood Insurance Protection (NFIP) policy, whether or not the property owner actually has NFIP Coverage. F. The maximum amount that the Governmental Unit or LMCIT will reimburse is $ per building, per year. A structure or group of structures served by a single connection to the Governmental Unit’s sewer system is considered a single building. II. Water Main Breaks. For water main breaks: A. Neither the Governmental Unit nor LMCIT will reimburse any costs which have been or are eligible to be covered under a property owner’s own homeowners’ or other property insurance B. The maximum amount that the Governmental Unit or LMCIT will reimburse is $ to any claimant, regardless of the number of occurrences or the number of properties affected. C. Neither the Governmental Unit nor LMCIT will pay more than $250,000 for water main break damages resulting from any single occurrence. All water main break damage which occurs during any period of 72 consecutive hours is deemed to result from a single occurrence. If the total water main break damage for all claimants in a single occurrence exceeds $250,000, the reimbursement to each claimant will be calculated as follows: 1. A preliminary reimbursement figure is established for each claimant, equal to the lesser of the claimant’s actual damages or $ . 2. The sum of the preliminary reimbursement figures for all claimants will be calculated. 3. Each claimant will be paid a percentage of his or her preliminary reimbursement figure, equal to the percentage calculated by dividing $250,000 by the sum of all claimants’ preliminary reimbursement figures. III. The Governmental Unit’s determination to make these payments is contingent on and expressly limited to the extent that No-Fault Coverage is in force and available to reimburse the Governmental Unit for the costs set forth herein. IV. The Governmental Unit retains the right, in its sole discretion, to revoke, rescind, or modify this resolution at any time. Agenda Page 22 5 | P a g e V. The Governmental Unit hereby rescinds any prior resolution providing no-fault sewer backup coverage and water main break coverage. IN WITNESS WHEREOF, the Governmental Unit, by action of its governing body, caused this Resolution to be approved on _______________, 20___. _____________________________________ Governmental Unit By: _________________________________ Its _______________________ And: _______________________________ Its _____________________ Agenda Page 23 CITY OF ALBERTVILLE COUNTY OF WRIGHT STATE OF MINNESOTA RESOLUTION NO. 2015-036 RESOLUTION ESTABLISHING LIMITED CLEAN UP AND PROPERTY DAMAGE PROTECTION FOR SEWER BACK-UPS AND WATER MAIN BREAKS FOR WATER AND SEWER CUSTOMERS WHEREAS, the City of Albertville (the Governmental Unit) provides water and sanitary sewer services to property within its jurisdiction; and, WHEREAS, water main breaks may cause water to enter into property causing damage; and, WHEREAS, blockages or other conditions in the Governmental Unit’s sanitary sewer lines may cause the back-up of sewage into properties that are connected to those Governmental Unit’s sanitary lines; and, WHEREAS, water main breaks and sewer back-ups pose a public health and safety concern; and, WHEREAS, it may be difficult to determine the exact cause and responsibility for a water main break or sanitary sewer back-ups and, WHEREAS, the Governmental Unit desires to encourage the expeditious clean-up of properties that have encountered damage from water main breaks and sewer back-ups; and, WHEREAS, the Governmental Unit desires to minimize the potential of expensive lawsuits arising out of water main breaks and sanitary sewer back-up claims; and, WHEREAS, the Governmental Unit is a member of the League of Minnesota Cities Insurance Trust (LMCIT); and, WHEREAS, LMCIT has offered the Governmental Unit limited “no fault” sewer coverage and water main break coverage (No-Fault Coverage) that will reimburse users of the water and sewer system for certain clean-up costs and property damage regardless of whether the Governmental Unit is at fault. NOW THEREFORE, BE IT RESOLVED, as follows: The Governmental Unit, will reimburse water and sanitary sewer customers for up to $___________ of clean-up costs and property damages caused by a water main break or sanitary sewer back-up, regardless of whether the Governmental Unit is negligent or otherwise legally liable for damages, subject to the following conditions: Agenda Page 24 City of Albertville Resolution No. 2015-036 Meeting of November 2, 2015 Page 2 I. Sanitary Sewer Back-Ups. For Sanitary sewer back-ups: A. The back-up must have resulted from a condition in the Governmental Unit’s sanitary sewer system or lines, and not from a condition in a private line. B. The back-up must not have been caused by any catastrophic weather or other event which has been declared by the President of the United States to be a major disaster pursuant to 42 U.S.C. §§ 5121-5206, commonly known as the Stafford Act. C. The back-up must not have been caused by an interruption in electric power to the Governmental Unit’s sewer system or to any Governmental Unit lift station, which continues for more than 72 hours. D. The back-up must not have been caused by an amount of precipitation equivalent to rainfall amounts which exceed: • 2.0 inches in a 1-hour period; or • 2.5 inches in a 3-hour period; or • 3.0 inches in a 6-hour period; or • 3.5 inches in a 12-hour period; or • 4.0 inches in a 24-hour period; or • 4.5 inches in a 72-hour period; or • 5.5 inches in a 168-hour period. E. Neither the Governmental Unit nor LMCIT will reimburse any costs which have been or are eligible to be covered under a property owner’s own homeowners’ or other property insurance, or which would be eligible to be reimbursed under a National Flood Insurance Protection (NFIP) policy, whether or not the property owner actually has NFIP Coverage. F. The maximum amount that the Governmental Unit or LMCIT will reimburse is $_________ per building, per year. A structure or group of structures served by a single connection to the Governmental Unit’s sewer system is considered a single building. II. Water Main Breaks. For water main breaks: A. Neither the Governmental Unit nor LMCIT will reimburse any costs which have been or are eligible to be covered under a property owner’s own homeowners’ or other property insurance B. The maximum amount that the Governmental Unit or LMCIT will reimburse is $___________ to any claimant, regardless of the number of occurrences or the number of properties affected. C. Neither the Governmental Unit nor LMCIT will pay more than $250,000 for water main break damages resulting from any single occurrence. All water main break damage which occurs during any period of 72 consecutive hours is deemed to result from a single occurrence. If the total water main break damage for all claimants in a single occurrence exceeds $250,000, the reimbursement to each claimant will be calculated as follows: 1. A preliminary reimbursement figure is established for each claimant, equal to the lesser of the claimant’s actual damages or $__________. 2. The sum of the preliminary reimbursement figures for all claimants will be calculated. Agenda Page 25 City of Albertville Resolution No. 2015-036 Meeting of November 2, 2015 Page 3 3. Each claimant will be paid a percentage of his or her preliminary reimbursement figure, equal to the percentage calculated by dividing $250,000 by the sum of all claimants’ preliminary reimbursement figures. III. The Governmental Unit’s determination to make these payments is contingent on and expressly limited to the extent that No-Fault Coverage is in force and available to reimburse the Governmental Unit for the costs set forth herein. IV. The Governmental Unit retains the right, in its sole discretion, to revoke, rescind, or modify this resolution at any time. V. The Governmental Unit hereby rescinds any prior resolution providing no-fault sewer backup coverage and water main break coverage. IN WITNESS WHEREOF, the Governmental Unit, by action of its governing body, caused this Resolution to be approved on this 2nd day of November 2015. _________________________________ Jillian Hendrickson, Mayor Attest: _______________________________ Kimberly A. Olson, City Clerk Agenda Page 26 Mayor and Council Request for Action M:\Public Data\City Council\Council Packet Information\2015\110215\11 02 15 Finance Certification of Outstanding UBs & invoices RCA.doc Meeting Date: November 2, 2015 October 27, 2015 SUBJECT: FINANCE DEPARTMENT – APPROVAL OF THE 2015 CERTIFICATION OF UNCOLLECTED UTILITY BILLS AND INVOICES RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the following: MOTION TO: Approve Resolution No. 2015-037 entitled a Resolution Certifying the 2015 Uncollected Utility Bills and invoices to Wright County for Collection with Real Estate Taxes. BACKGROUND: On an annual basis, it is the City’s procedure to send notification to residents, developers, and other business owners that there are outstanding utility bills or invoices, allowing them sufficient time to pay such fees owed to the City. If such outstanding debt has not been paid before November 16, 2015, the City has the ability to certify such outstanding debt to the appropriate property that would be collected with the Real Estate Taxes. KEY ISSUES: The key issue regarding the outstanding debt is allowing the City to certify it to the property taxes ensuring collection. With direction from City Administrator Nafstad the outstanding invoices for Westbridge Community Church have not been added to the assessment role even though they are uncollectable. Staff has tried to collect $1,817.34 since March of 2015. POLICY CONSIDERATIONS: It is the City’s policy to review and authorize staff to certify uncollected utility bills and outstanding invoices to Wright County for Collection with Real Estate Taxes. FINANCIAL CONSIDERATIONS: City staff has reviewed and recommends approval of Certification list, which would be updated as payments are received up until November 16, 2015. LEGAL CONSIDERATIONS: The Mayor and Council have the authority to authorize staff to certify pursuant to Minnesota State Law, which requires uncollected utility bills and invoices are paid in a timely manner, generally within 60 days unless one party determines to dispute the billing. Responsible Person/Department: Tina Lannes, Finance Director Submitted through: Adam Nafstad, City Administrator-PWD Attachments: Resolution 2015-037 Agenda Page 27 CITY OF ALBERTVILLE COUNTY OF WRIGHT STATE OF MINNESOTA RESOLUTION NO. 2015-037 A RESOLUTION CERTIFYING UNCOLLECTED UTILITY BILLS AND INVOICES TO WRIGHT COUNTY FOR COLLECTION WITH REAL ESTATE TAXES WHEREAS, the City Council is desirous of collecting all charges for the use of the wastewater treatment facility, the storm water system, water department, and charges for services invoiced; and WHEREAS, the City Council has determined that some sewer, storm water, water accounts and charges invoiced remain uncollected and delinquent. Exhibit A attached NOW, THERFORE, BE IT RESOLVED the City Council of Albertville, Wright County, Minnesota, hereby directs the Finance Director to certify all uncollected invoices, sewer, storm water, recycling and water, accounts that have not been paid to the City on Wednesday, November, 16, 2015, to the Wright County Auditor for collection with real estate taxes. BE IT FURTHER RESOLVED, the City Council hereby orders that delinquent accounts certified to the tax rolls will be assessed a ten percent (10%) interest charge by the City upon certification and the total assessment will be collectible along with the 2016 taxes. Adopted by the City Council of the City of Albertville this 2nd day of November 2015. Jillian Hendrickson, Mayor Attest: Kimberly Olson, City Clerk Agenda Page 28 City of Albertville Meeting of November 2, 2015 Resolution No. 2015-037 Page 2 Exhibit A 2015 LIST OF UNCOLLECTED UTILITY BILLS AND INVOICES Parcel Address Amount Delinquency 101-110-002110 6989 LYDIA CIRCLE NE $748.22 weed elimination 101-055-004100 5486 KALENDA DR NE $200.00 admin fine storage 101-101-002130 6690 WEST LAKETOWNE DR NE $922.51 rental license 101-051-005020 10847 KANTAR COURT NE $106.88 weed elimination 101-060-001010 6500 LABEAUX AVE NE $50.00 fire re-inspection 101-050-002030 5975 KALLAND AVE NE $922.51 rental license 101-500-361403 11850 62ND STREET NE $641.42 weed elimination 101-500-012107 PID 101-500-012107 $432.85 weed elimination 101-137-001020 5262 KYLER AVE NE $315.00 massage license renewal 101-070-002030 5457 KAGAN AVENUE NE $1,409.38 rental license 101-036-002060 10621 62ND ST NE $922.51 rental license 101-063-004120 5382 KAHLER DR NE $1,394.38 rental license 101-097-003010 6128 KARMEN AVENUE NE $905.00 rental license 101-069-002480 10431 64TH WAY NE $922.51 rental license 101-079-002100 5381 KALLAND AVE NE $922.51 rental license 101-103-002250 5231 KALI CT NE $468.76 rental license 101-060-001010 6500 LABEAUX AVE NE $54.18 fire inspection 101-137-001020 5262 KYLER AVE NE $104.16 certificate of occupancy 101-101-002050 6652 LINWOOD DR NE $468.76 rental license 101-074-002100 5514 JASON COURT NE $453.75 rental license 101-036-001180 10630 62ND ST NE $547.50 rental license 101-079-003100 5390 KALLAND AVE NE $922.51 rental license 101-084-001120 10521 JASON LN NE $922.51 rental license 101-045-007100 10664 58TH STREET NE $52.93 rental license 101-016-003020 11398 54TH STREET NE $455.00 rental license 101-053-008140 10177 KARSTON AVENUE NE $922.51 rental license 101-090-002060 10200 KARSTON COURT NE $423.54 utility bill 101-085-002070 10237 49TH STREET NE $231.56 utility bill 101-070-003100 10275 53RD STREET NE $263.77 utility bill 101-053-008020 10283 KARSTON AVENUE NE $768.42 utility bill 101-062-003020 10354 KARSTON AVENUE NE $433.99 utility bill 101-048-003070 10413 61ST STREET NE $1,158.41 utility bill 101-069-002080 10482 64TH WAY NE $315.20 utility bill 101-097-004040 10487 COUNTY ROAD 37 $167.41 utility bill Agenda Page 29 City of Albertville Meeting of November 2, 2015 Resolution No. 2015-037 Page 3 Parcel ADDRESS Amount Delinquency 101-084-001070 10487 JASON LANE NE $622.74 utility bill 101-062-004150 10494 KARSTON AVENUE NE $247.54 utility bill 101-097-002050 10526 62ND STREET NE $266.17 utility bill 101-069-002280 10567 64TH WAY NE $205.39 utility bill 101-087-001250 10605 64TH LANE NE $202.23 utility bill 101-071-006100 10606 50TH COURT NE $356.18 utility bill 101-040-002150 10617 KAHLER CIRCLE NE $263.03 utility bill 101-040-003040 10629 61ST STREET NE $370.74 utility bill 101-036-001180 10630 62ND STREET NE $209.30 utility bill 101-045-009150 10650 56TH STREET NE $197.30 utility bill 101-051-002050 10650 KARSTON AVENUE NE $194.73 utility bill 101-055-002040 10671 KARSTON AVENUE NE $198.52 utility bill 101-040-003150 10700 KALLAND DRIVE NE $630.16 utility bill 101-051-003050 10702 KARSTON AVENUE NE $954.10 utility bill 101-036-003090 10707 61ST STREET NE $253.81 utility bill 101-045-005010 10759 57TH STREET NE $373.60 utility bill 101-014-001020 11420 60TH STREET NE $341.70 utility bill 101-093-008060 11615 EAST LAKETOWNE DR $346.27 utility bill 101-022-005021 11651 54TH STREET NE $527.57 utility bill 101-025-002090 11791 57TH STREET NE $405.42 utility bill 101-134-002030 12445 58TH STREET NE $166.94 utility bill 101-096-006070 4947 KASSEL AVENUE NE $336.48 utility bill 101-022-005180 5163 LANNON AVENUE NE $325.78 utility bill 101-071-002040 5219 KAHL AVENUE NE $200.24 utility bill 101-103-002240 5227 KALI COURT NE $173.38 utility bill 101-030-001030 5228 MAIN AVENUE NE $200.94 utility bill 101-055-004020 5404 KALENDA DRIVE NE $191.74 utility bill 101-079-002070 5414 KALI AVENUE NE $785.06 utility bill 101-022-004040 5456 54TH CIRCLE NE $204.42 utility bill 101-079-002020 5473 KALI AVENUE NE $261.62 utility bill 101-065-004020 5491 LAMBERT AVENUE NE $220.00 utility bill 10-1011-002160 5531 55TH CIRCLE NE $504.44 utility bill 101-063-004020 5534 KAHLER DRIVE NE $295.55 utility bill 101-063-004010 5548 KAHLER DRIVE NE $217.42 utility bill 101-011-005020 5627 LANNON AVENUE NE $213.64 utility bill 101-045-001050 5844 KALLAND AVENUE NE $210.98 utility bill 101-038-002010 5940 LABEAUX AVENUE NE $198.53 utility bill 101-029-004040 6083 KALLAND CIRCLE NE $237.65 utility bill 101-029-004020 6139 KALLAND CIRCLE NE $350.42 utility bill Agenda Page 30 City of Albertville Meeting of November 2, 2015 Resolution No. 2015-037 Page 4 Parcel ADDRESS Amount Delinquency 101-073-001150 6249 KARSTON DRIVE NE $387.49 utility bill 101-081-003030 10215 KALI AVENUE NE $39.41 utility bill 101-022-003050 11720 54TH STREET NE $225.38 utility bill 101-073-001050 6209 KARSTON DRIVE NE $70.16 utility bill 101-070-001010 10150 53RD STREET NE $77.11 utility bill 101-087-001200 10560 64TH LANE NE $205.72 utility bill 101-045-010070 10571 56TH STREET NE $345.79 utility bill 101-045-008150 10606 57TH STREET NE $63.16 utility bill 101-500-014406 11808 50TH STREET NE $19.98 utility bill 101-500-122201 4804 LABEAUX AVENUE NE $88.78 utility bill 101-092-001030 5585 LACENTRE AVENUE NE SPRK $30.99 utility bill 101-092-001030 5585 LACENTRE AVENUE NE STE 100 $464.34 utility bill 101-019-001030 5622 LARGE AVENUE NE $45.63 utility bill 101-050-001020 6002 KALLAND AVENUE NE $219.09 utility bill 101-101-002240 6625 LAMPLIGHT DRIVE NE $131.06 utility bill 101-056-003070 10116 64TH STREET NE $568.22 utility bill 101-053-008100 10217 KARSTON AVENUE NE $504.28 utility bill 101-062-006040 10409 KARSTON AVENUE NE $77.00 utility bill 101-051-005020 10847 KANTAR COURT NE $76.37 utility bill 101-025-002040 11740 55TH STREET NE $629.91 utility bill 101-079-002050 5438 KALI AVENUE NE $387.63 utility bill 101-029-003200 6030 KALLAND DRIVE NE $292.31 utility bill 101-110-002110 6989 LYDIA CIRCLE NE $703.99 utility bill Agenda Page 31 Mayor and Council Communication M:\Public Data\City Council\Council Packet Information\2015\110215\recycling funding options.doc Meeting Date: November 2, 2015 September 30, 2015 SUBJECT: DISCUSSION - FINANCE – RECYCLING FUND RATES AND RESERVE BACKGROUND: Council approved the new recycling contract with Republic Services and requested staff to present a few options on annual City contribution to lower the charge per month to residents. Staff has prepared four options which use the current reserves of $35,000 plus the available annual grant monies of $6,100. Option # 1 Year Fee City Contribution Resident Increase 2015 $2.89 2016 $3.29 $0.40 $2.89 $0.00 2017 $3.29 $0.40 $2.89 $0.00 2018 $3.62 $0.40 $3.22 $0.33 2019 $3.62 $0.40 $3.22 $0.00 2020 $3.62 $0.40 $3.22 $0.00 **2021 need to drop city contribution to $.22/per house as the reserve will be gone so rate increase minimum of $.18 Option #2 Year Fee City Contribution Resident Increase 2015 $2.89 2016 $3.29 $0.31 $2.98 $0.09 2017 $3.29 $0.22 $3.07 $0.09 2018 $3.62 $0.46 $3.16 $0.09 2019 $3.62 $0.37 $3.25 $0.09 2020 $3.62 $0.28 $3.34 $0.09 3% increase annually leaves balance of contribution reserve at $20,000 to use in future years based on 2,300 households Agenda Page 32 Mayor and Council Communication – November 2, 2015 FINANCE – Recycling Fund Reserves Page 2 of 2 M:\Public Data\City Council\Council Packet Information\2015\110215\recycling funding options.doc Meeting Date: November 2, 2015 Option #3 Year Fee City Contribution Resident Increase 2015 $2.89 2016 $3.29 $0.30 $2.99 $0.10 2017 $3.29 $0.30 $2.99 $0.00 2018 $3.62 $0.50 $3.12 $0.13 2019 $3.62 $0.50 $3.12 $0.00 2020 $3.62 $0.50 $3.12 $0.00 **2021 need to drop city contribution to $.22/per house as the reserve will be gone so rate increase minimum of $.28 Option #4 Year Fee City Contribution Resident Increase 2015 $2.89 2016 $3.29 $0.40 $2.89 $0.00 2017 $3.29 $0.40 $2.89 $0.00 2018 $3.62 $0.30 $3.32 $0.13 2019 $3.62 $0.30 $3.32 $0.00 2020 $3.62 $0.30 $3.32 $0.00 Leaves balance of contribution reserve at $18,0000 to use in future years based on 2,300 households PRACTICES/POLICY CONSIDERATIONS: The Mayor and Council review and set rates for services. FINANCIAL CONSIDERATIONS: There are no financial considerations at this time. Rates, as well as, a potential buy-down, will need to be approved prior to year-end. LEGAL CONSIDERATIONS: The Mayor and Council have the authority to review and direct staff to take action regarding all financial matters. Responsible Person/Department: Tina Lannes, Finance Director Submitted Through: Adam Nafstad, City Administrator-PWD Agenda Page 33 Fund SourceDescription201320142015201520162015-2016Waste Water 601Actual 12/31/13 Actual 12/15/14BudgetActual 10/30/15Budget$ Change601-00000- 34000 Charges for Services$2,200.00 $2,200.00$500.00$1,500.00$1,000.00$500.00601-00000- 36105 Certified Del Utilities$5,430.94 $1,907.91$3,000.00$1,887.17$2,000.00-$1,000.00601-00000- 36210 Interest$2,340.09$0.00$15,000.00$0.00$15,000.00$0.00601-00000- 37200 Sewer Sales $713,907.14 $652,443.68$720,000.00$599,375.02$720,000.00$0.00601-00000- 37260 Sewer Penalty$15,215.97 $12,537.20$5,000.00$12,757.50$6,000.00$1,000.00$739,094.14 $669,088.79$743,500.00$615,519.69$744,000.00 $500.00Fund SourceDescription201320142015201520162015-2016Water 602Actual 12/31/13 Actual 12/15/14BudgetActual 10/30/15Budget$ Change602-00000- 34000 Charges for Services$2,200.00 $2,200.00$500.00$2,010.00$1,000.00$500.00602-00000- 36105 Certified Del. Utilities$9,843.57 $2,791.11$5,000.00$2,725.91$3,000.00-$2,000.00602-00000- 36210 Interest$0.00$0.00$12,000.00$0.00$12,000.00$0.00602-00000- 37100 Water Sales - City$202,387.22 $190,526.26$235,000.00$183,789.63$212,015.00-$22,985.00602-00000- 37160 Water Penalty - City$11,132.88 $8,855.30$5,000.00$8,724.53$5,000.00$0.00602-00000- 37177 nsf/shut off fees$1,435.82 $2,397.64$0.00$1,901.88$500.00$500.00602-00000- 37190 Meter Sales$7,195.62 $8,100.00$4,500.00$5,090.00$3,000.00-$1,500.00$234,195.11 $214,870.31$262,000.00$204,241.95$236,515.00 -$25,485.00Fund SourceDescription201320142015201520162015-2016Storm Water 604Actual 12/31/13 Actual 12/15/14BudgetActual 10/30/15Budget$ Change604-00000- 36105 Certified Del Utilities$1,188.02 $402.70$200.00$419.37$400.00$200.00604-00000-36210 Interest$0.00$0.00$20,000.00$0.00$15,000.00-$5,000.00604-00000- 37400 Storm Water Charges$208,464.09 $193,726.30$200,000.00$173,332.80$204,000.00$4,000.00604-00000- 37450 Storm Water Connection$18,550.00 $11,000.00$0.00$7,500.00$5,000.00$5,000.00604-00000- 37460 Storm Water Penalty$3,332.23 $2,717.20$1,500.00$2,704.52$1,500.00$0.00$231,534.34 $207,846.20$221,700.00$183,956.69$225,900.00 $4,200.00Fund SourceDescription201320142015201520162015-2016Recycling 605Actual 12/31/13 Actual 12/15/14BudgetActual 10/30/15Budget$ Change605-43200- 33610 County Grant/Aid$16,125.70 $7,615.90$10,000.00$8,474.60$10,000.00$0.00605-43200- 36105 Certified Del Utilities$509.15 $210.32$0.00$209.68$200.00$200.00605-43200- 37500 Recycling Charge$77,734.16 $72,306.21$76,296.00$65,161.35$76,296.00$0.00605-43200- 37560 Recycling Penalty$2,127.91 $1,609.55$0.00$1,658.48$1,000.00$1,000.00$96,496.92 $81,741.98$86,296.00$75,504.11$87,496.00 $1,200.0010/28/2015Agenda Page 34 601 WasteWater2013 20142015201520162015-2016CommentsFund Dept Obj DescriptionActual 12/31/13 Actual 12/31/14Budget10/30/2015Budget$ Change49450601-49450- 101 Full Time Employees Regu12,336.46 141,982.71 159,950.00 128,559.31 164,555.00 4,605.00 Includes 3300 On call pay redistribute TN601-49450- 102 Full Time Employees Overt795.64 816.98 800.00 369.78 3,800.00 3,000.00 601-49450- 103 Part Time Employees - - - - - - 601-49450- 104 Temporary Employees 3,152.76 3,523.20 3,500.00 2,765.55 3,500.00 - 601-49450- 121 PERA 8,969.85 9,439.4612,056.259,710.1012,626.63570.38 601-49450- 122 FICA 9,323.39 9,851.78 12,565.13 9,507.67 13,146.91 581.78 601-49450- 127 HCSA 1,237.36 2,366.453,215.002,491.853,367.10152.10 601-49450- 130 EmployerHealth/Life/Denta19,769.28 21,878.14 29,897.00 17,444.92 25,650.00 (4,247.00) 601-49450- 151 Workers Comp. Insurance - 4,150.50 7,600.00 5,603.40 7,600.00 - 601-49450- 203 Printed Forms - 1,697.28 1,500.00 - 1,500.00 - 601-49450- 208 Training & Instruction 300.00 825.00 600.00 20.00 600.00 - 601-49450- 209 Locates 1,045.74 1,439.80 1,200.00 2,205.74 1,200.00 - 601-49450- 210 Operating Supplies (Gener4,024.17 2,722.25 4,000.00 1,205.47 4,000.00 - 601-49450- 212 Motor Fuels 1,800.25 1,024.31 4,398.97 504.51 4,530.94 131.97 601-49450- 217 Chemicals - Ferric Chloride13,047.26 6,059.11 7,000.00 5,875.74 7,000.00 - 601-49450- 218 Testing Expenses 9,955.20 10,422.35 10,000.00 8,301.80 10,000.00 - 601-49450- 300 Professional Services 17,440.39 17,185.34 26,000.00 11,483.44 26,000.00 - $20K for jetting601-49450- 301 Audit/Acct Services 9,460.67 8,396.44 10,959.00 9,573.05 10,959.00 - 601-49450- 321 Telephone 1,030.78 648.14 1,000.00 573.12 1,000.00 - 601-49450- 322 Postage 3,361.50 4,303.33 3,700.00 2,533.00 3,700.00 - 601-49450- 323 Nextel Radio Units 432.08 489.25 800.00 423.06 800.00 - 601-49450- 331 Travel Expenses - 16.95 250.00 - 250.00 - 601-49450- 335 Education 75.00 417.00 3,300.00 597.00 3,300.00 - 601-49450- 361 General Liability Insurance 7,525.75 4,174.15 17,479.00 - 17,479.00 - 601-49450-381 Electric Utilities67,897.18 65,295.70 51,500.00 48,484.27 60,000.00 8,500.00 601-49450- 383 Gas Utilities3,575.00 4,517.19 3,605.00 2,257.54 4,500.00 895.00 601-49450- 384 Refuse/Garbage Disposal975.42 1,053.23 1,001.03 901.72 1,200.00 198.97 601-49450- 404 Repair/Maint Machinery/Eq19,305.77 21,887.96 20,000.00 13,441.41 20,000.00 - 601-49450- 405 Repair/Maint Bldgs 1,345.66 966.07 1,500.00 93.92 1,500.00 - 601-49450- 406 Collection System 4,730.32 744.17 5,500.00 3,981.95 5,500.00 - 601-49450 413 Equipment Rental 3,462.68 3,293.97 4,100.00 2,605.37 4,100.00 - 601-49450- 417 Uniform Rentals 1,041.21 970.89 1,300.00 937.73 1,300.00 - boots $150 each601-49450- 433 Dues & Subscriptions 2,081.00 2,052.00 2,500.00 1,636.00 2,500.00 - 601-49450- 552 C/O Pick-up - - 3,000.00 - 3,000.00 - 601-49450- 580 Other Equipment 150,155.66 592.81 8,000.00 - 8,000.00 - computer601-49450- 587 C/O Tools 155.98 2,204.86 3,000.00 - 3,000.00 - 601-49450- 590 C/O Alternative Electric So - - 10,000.00 - 10,000.00 - 601-49450-580 Captial Improvements3,645.20 65,000.00 - 65,000.00 - 601-49450- 668 Sludge Removal19,341.04 16,966.89 20,000.00 - 20,000.00 - 601-49450- 670 Depreciation Expense329,356.85 335,046.70 320,000.00 - 320,000.00 - Total Fund 601 w/o bonds728,507.30 713,067.56 841,776.38 294,088.42 856,164.57 14,388.20 601-49450- 601 Debt Service Bond Principa370,798.64 172,053.01 150,000.00 165,300.00 150,000.00 - 601-49450- 611 Bond Interest 203,447.85 68,960.20 62,063.50 68,503.28 62,063.50 - Total Fund 6011,302,753.79 954,080.77 1,053,839.88 527,891.70 1,068,228.07 14,388.20 Projected Rev669,088.79 743,500.00 615,519.69 744,000.00 500.00 Transfers SAC 223,358.20 - 224,000.00 641.80 0Over/Short(1,302,753.79) (284,991.98) (86,981.68) 87,627.99 (100,228.07) Agenda Page 35 602 Water 2013 20142015201520162015-2016Fund Dept Obj DescriptionActual 12/31/13 Actual 12/31/14Budget10/30/2015Budget$ ChangeWater 49400602-49400- 101 Full Time Employees Regu123,536.19 141,981.94 159,950.00 128,558.94 164,555.00 4,605.00 Includes 3300 On call pay redistribute TN602-49400- 102 Full Time Employees Overt795.64 816.98 500.00 369.78 3,500.00 3,000.00 602-49400- 104 Temporary Employees 3,152.74 3,523.17 3,000.00 2,765.54 3,000.00 - 602-49400- 121 PERA 8,969.02 9,439.1812,033.759,710.0012,604.13570.38 602-49400- 122 FICA 9,322.83 9,851.67 12,503.93 9,507.78 13,085.71 581.78 602-49400- 127 HCSA 1,237.51 2,366.343,209.002,491.653,361.10152.10 602-49400- 130 EmployerHealth/Life/Denta19,769.28 21,878.12 29,896.00 17,444.87 25,650.00 (4,246.00) 602-49400- 151 Workers Comp. Insurance - 4,150.50 507.00 373.56 507.00 - 602-49400- 203 Printed Forms - 1,010.18 1,500.00 10.00 1,500.00 - 602-49400- 208 Training & Instruction 20.00 425.00 600.00 225.00 600.00 - 602-49400- 209 Locates 757.06 1,303.42 1,000.00 1,862.06 1,000.00 - 602-49400- 210 Operating Supplies (Gener1,320.26 1,146.72 1,300.00 1,302.02 1,300.00 - 602-49400- 212 Motor Fuels 2,663.71 1,675.31 2,575.00 719.79 2,575.00 - 602-49400- 250 Meters for Resale/Replace 8,512.51 13,869.14 5,300.00 9,598.31 5,300.00 - 602-49400- 300 Professional Services 8,162.30 4,024.90 5,000.00 1,911.31 5,000.00 - 602-49400- 301 Audit/Acct Services 9,460.67 8,396.45 10,959.00 9,573.06 10,959.00 - 602-49400- 321 Telephone 327.42 311.98 500.00 259.77 500.00 - 602-49400- 322 Postage 1,967.50 258.78 2,200.00 1,495.00 2,200.00 - 602-49400- 323 Nextel Radio Units 432.07 489.25 650.00 423.06 650.00 - 602-49400- 331 Travel Expenses - 16.93 200.00 - 200.00 - 602-49400- 335 Education - 297.00 3,300.00 297.00 3,300.00 - 602-49400-361 General Liability Insurance 7,525.75 4,174.15 6,892.00 - 6,892.00 - 602-49400- 404 Repair/Maint Machinery/Eq391.58 2,684.97 3,000.00 29.97 3,000.00 - 602-49400- 407 Repair/Maint Water Mains 13,594.07 55,878.85 15,000.00 8,914.88 15,000.00 - 602-49400- 408 Repair/Maint Water Service8,630.48 7,437.56 2,500.00 - 2,500.00 - 602-49400- 413 Rentals 1,574.02 1,497.22 1,850.00 1,184.21 1,850.00 - 602-49400- 417 Uniform Rentals 901.80 970.95 1,100.00 937.68 1,100.00 - $150 boots each602-49400- 433 Dues & Subscriptions 350.00 696.32 700.00 660.00 700.00 - 602-49400- 587 C/O Tools 223.10 105.45 2,000.00 562.96 2,000.00 - 602-49400- 552 C/O Vehicles 649.46 - 3,000.00 - 3,000.00 - 602-49400- 582 C/O Misc. Equipment - - 1,000.00 - 1,000.00 - 602-49400- 582 Capital Improvements 128,758.96 - 46,000.00 - 46,000.00 - 602-49400- 670 Depreciation Expense 56,942.54 62,028.52 44,000.00 - 44,000.00 - Total Fund 602419,948.47 362,706.95 383,725.68 211,188.20 388,388.93 4,663.26 Projected Rev234,195.11214,870.31262,000.00204,241.95236,515.00(25,485.00) Bond Payments12830.583,280.0016,956.0014,700.0016,956.00WAC Transfer971.6316,956.009,184.5016,956.00Over/Short(185,753.36) (151,116.64) (121,725.68) (12,461.75) (151,873.93) (30,148.26) Agenda Page 36 604 Storm Water2013 20142015201520162014-2015Fund Dept Obj DescriptionActual 12/31/13 Actual 12/31/14Budget10/30/2015Budget$ Change604-49660 101 Full Time Employees Regu44,004.67 48,379.87 60,011.00 50,402.17 61,800.00 1,789.00 604-49660 102 Full Time Employees Overt12.00 21.85 50.00 3.19 50.00 - 604-49660 151 Workers Comp 2,490.30 507.00 373.56 507.00 - 604-49660 361 General Liability Ins 3,925.45 - 1,532.00 1,532.00 - 604-49660 121 PERA 2,878.20 3,038.784,504.583,649.244,638.75134.18 604-49660 122 FICA 3,210.29 3,045.29 4,594.67 3,509.66 4,731.53 136.86 604-49660 127 HCSA 396.73 755.161,201.22944.651,237.0035.78 604-49660 130 EmployerHealth/Life/Denta6,492.42 7,247.16 11,311.00 6,252.17 9,550.00 (1,761.00) 604-49660 203 Printed Forms - 1,254.20 1,000.00 1,000.00 - 604-49660 300 Professional Services 9,020.49 15,000.00 135,170.25 15,000.00 - pond pmt/ 52nd project 2014604-49660 301 Audit/Acct Services 5,921.49 8,396.46 10,959.00 9,573.07 10,959.00 - 604-49660 303 Engineering Fees - 21,330.50 100.00 10,129.00 100.00 - 604-49660 335 Education 148.50 1,500.00 222.75 1,500.00 - 604-49660 322 Postage 503.50 662.67 700.00 397.00 700.00 - 604-49660 399 misc 532.61 6,000.00 1,482.89 6,000.00 - carry over maint for captial improvements604-49660 406 Collection System 8,660.01 5,712.50 5,000.00 6,344.61 5,000.00 - 604-49660 413 Rental 18.00 1,007.21 1,000.00 874.31 1,000.00 - 604-49660670 Depreciation Expense21,179.47 24,473.59 15,000.00 - 15,000.00 - 604-49660 Capital/Ditch20,000.00 - 20,000.00 - 604-49660 Capital Improvement SW 69,176.59 37,500.00 - 37,500.00 - 604-49660- - 604-49660 412 Administration Fee 16,009.75 17,076.31 - - - Total Fund 604 w/o Bonds 191,941.67 145,040.35 197,470.46 229,328.52 197,805.28 334.81 - 604-49660 601 Debt Service Bond Principa$55,000.00 $55,000.00$55,000.00$185,000.00$55,000.00- 604-49660 611 Bond Interest $28,785.00 $22,939.44$20,242.50$12,742.50$20,242.50- Assessments$9,322.00$0.00$9,322.00- Total Fund 604275,726.67 222,979.79 263,390.96 427,071.02 263,725.78 334.81 Projected Rev231,534.34 207,846.20 221,700.00 183,956.69 225,900.00 4,200.00 Over/Short(44,192.33) (15,133.59) (41,690.96) (243,114.33) (37,825.78) 3,865.19 605 Recycling201320142015201520162014-2015Fund Dept Obj DescriptionActual 12/31/13 Actual 12/31/14Budget10/30/2015Budget$ ChangeRecycle43200605-43200 300 Professional Services849.37 733.61 500.00 261.40 500.00 - 605-43200 301 Audit/Acct Services- - 500.00 - 500.00 - 605-43200 308 Recycling Contract77,144.88 71,421.90 76,296.00 58,912.67 76,296.00 - 605-43200 203 Printed Forms90.92 500.00 - 500.00 - 605-43200322 Postage287.50 355.00 500.00 235.00 500.00 - Total Fund 60578,281.75 72,601.43 78,296.00 59,409.07 78,296.00 - Projected Rev96,496.92 81,741.98 86,296.00 75,504.11 87,496.00 1,200.00 - Over/Short18,215.17 9,140.55 8,000.00 16,095.04 9,200.00 1,200.00 Agenda Page 37 Mayor and Council Request for Action M:\Public Data\City Council\Council Packet Information\2015\110215\60th St. ROW RCA.doc Meeting Date: November 2, 2015 October 29, 2015 SUBJECT: PLANNING - 60TH STREET NE RIGHTS-OF-WAY DESIGN CONCEPT RECOMMENDATION: It is respectfully requested that the Mayor and City Council review the attached rights-of-way design concept and either make recommendations for revisions to the proposed design, or accept the design as is with the following motion: MOTION TO: Approve the design concept for the 60th Street NE rights-of-way and initiate moving ahead with implementation of the project. BACKGROUND: City staff met with the owner of El Bamba Mexican Restaurant near the intersection of Main Avenue NE and 60th Street NE, just south of CSAH 37. They expressed an interest in purchasing the car wash next door as well, and requested the City consider enhancing parking and landscaping within the 60th Street NE rights-of-way just north of the businesses to make the area more attractive and functional. The Albertville Visioning Study identifies goals for helping to maintain and protect Albertville’s small town atmosphere, including: - Enhancing the areas surrounding the Albertville interchange ramps, which serve as the gateway to the community, through planning, development and/or redevelopment of marginal and under-utilized properties. - Maintaining and developing high quality commercial areas through the application of quality architectural standards and site design elements such as parking, landscaping, and lighting that promote an attractive shopping environment. - Investigating the redevelopment of the Main Avenue NE streetscape to create an attractive historical downtown, including improving available public/private parking to enhance the appearance of the downtown area and attractive streetscape, landscaping, lighting and sidewalk amenities. Improvements to the 60th Street NE rights-of-way north of the El Bamba Mexican Restaurant near the gateway to downtown Albertville would be consistent with the described visioning study goals. At the direction of the City Administrator, planning staff created a concept for the design of parking and landscaping areas in the right-of-way area. The design incorporates the following: - 13 new parking spaces - Concrete curbs - A landscape design for the City of Albertville sign - Shrub screening and landscaping improvements for the parking area Agenda Page 38 Mayor and Council Request for Action – October 27, 2015 60th Street NE Rights-of-Way Design Concept Page 2 of 2 M:\Public Data\City Council\Council Packet Information\2015\110215\60th St. ROW RCA.doc Meeting Date: November 2, 2015 - Trees to provide visual interest and some shade in association with the parking area. Trees were strategically placed to largely maintain views to the Albertville sign and nearby businesses from CSAH 37. POLICY/PRACTICES CONSIDERATIONS: None. FINANCIAL CONSIDERATIONS: Staff estimates that the paving, curbing and landscaping costs associated with the project would be as follows, depending on whether the City made the determination to implement the extended landscaping design area as shown on the attached concept plan: Estimated Cost of parking improvement (curbing, paving, etc.): $14,500 Option 1: Cost of landscaping improvement with additional planting area + 25% contingency to cover cost of ground restoration, soil improvement and / or mulching): $4,375 Option 2: Cost of landscaping improvement without additional planting area + 25% contingency to cover cost of ground restoration, soil improvement and / or mulching): $3,375 Total estimated cost for implementation of parking improvements and Option 1 landscaping improvements: $18,875.00 Total estimated cost for implementation of parking improvements and Option 2 landscaping improvements: $17,875.00 LEGAL CONSIDERATIONS: None. Responsible Person/Department: Alan Brixius, City Planner Submitted Through: Adam Nafstad, City Administrator-PWD Attachment: 60th St. NE Design Concept Agenda Page 39 Agenda Page 40 Mayor and Council Communication M:\Public Data\City Council\Council Packet Information\2015\110215\2015-11-02 Fire Update.doc Meeting Date:November 2, 2015 October 29, 2015 SUBJECT: FIRE DEPARTMENT UPDATE RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the following update: CALLS FOR SERVICE: • 217 total calls for the year (As of 10-28-2015) o 135 in Albertville o 70 in Otsego GENERAL ADMINISTRATION: • Chief/Command vehicle has arrived at the dealer o Should be delivered by October 30th o Graphics scheduled for November 10th o Lights either the week before or after • Grant for Turn Out Gear Washer has been submitted • Grant for Shared Services will be submitted by November 4th • Applications for Reserve Firefighter have closed o Received 5 total o Interviews beginning in November • 6 members in Fire Building Inspector I Training • 3 members in Fire Apparatus Operator Training • 5 members completed their initial Emergency Medical Responder training • 2 Reserves being moved to Paid-On-Call at the November 5th Business Meeting • Turn Out Gear Grant received o Board of Officers received demos and pricing from 5 vendors • Assistant Chief Mills was recognized at the Minnesota Fire Chief Association Conference as the Fire Officer of the Year for 2015 Responsible Person/Title: Eric Bullen, Fire Chief Submitted Through: Adam Nafstad, City Administrator-PWD Attachments: None Agenda Page 41 M:\Public Data\City Council\Council Packet Information\2015\110215\2015-11-02 Fire SCBA RCA.doc Meeting Date: November 2, 2015 Mayor and Council Request for Action _____________________________________________________________________________ October 30, 2015 SUBJECT: FIRE DEPARTMENT- PURCHASE OF SELF-CONTAINED BREATHING APPARATUS (SCBA) RECOMMENDATION: It is respectfully requested that the Mayor and City Council consider the following: MOTION TO: Authorize the purchase of new SCBA based on low quotes, for a total purchase amount not-to-exceed $124,000. BACKGROUND: The Albertville Fire Department’s current SCBA’s were purchased with charitable gambling proceeds in 2005. National Fire Protection Agency (NFPA) guidelines recommend that the service life of SCBA’s is 10 years. The Department currently has 20 SCBA packs, 40 SCBA bottles, and 33 SCBA masks. There is no NFPA allowance for refurbishing or partially replacing SCBA pieces if they do not all meet the current NFPA standard. The SCBA masks are fitted-tested yearly and are specific to each individual fire fighter. The NFPA continually updates the safety standards and required safety features in the SCBA’s. The standard that regulated our current SCBA’s was formulated in 2002. Since then the NFPA has made regulated changes in 2007 and most recently in 2013. The current SCBA’s will reach their 10-year service life in December of 2015. The 40 SCBA bottles are overdue for scheduled 5-year hydro testing, which could be avoided if new SCBA’s were purchased. The emergency service of our current SCBA’s is being done in Texas, taking the SCBA out of service and requiring rather large shipping costs. The current SCBA’s are now also out of warranty. The Fire Department’s Board of Officers received product demos from 4 SCBA companies that are represented in our area. After the product demos, the Board of Officers requested price quotes from 3 of the companies and requested info for both 2015 and 2016 pricing. The breakdown on pricing per ordering year is seen in the following chart: Alex Air / Draeger: 2015 = $123,395 2016 = $130,830 Company B: 2015 = $143,379 2016 = $161,289 Company C: 2015 = $138,135 2016 = $140,898 Staff is recommending approval of the purchase of SCBA’s not to exceed $124,000. The SCBA’s will be ordered this year, with delivery and payment in early 2016 (2015 pricing). KEY ISSUES: • The Fire Department Board of Officers and City Staff have reviewed the purchase and is recommending Council action. • The SCBA order will be made now and the Department will take delivery next spring. Agenda Page 42 Mayor and Council Request for Action – November 2, 2015 Purchase of New Self-Contained Breathing Apparatus (SCBA) Page 2 of 2 M:\Public Data\City Council\Council Packet Information\2015\110215\2015-11-02 Fire SCBA RCA.doc Meeting Date: November 2, 2015 • Ordering in 2015 guarantees the 2015 price and places the Department high on the priority list for earlier delivery. • The SCBA purchase is a planned purchase and part of the Fire Department’s capital equipment budget. • The upcoming capital purchases have been discussed at Joint Fire Committee and Fire Department meetings. POLICY CONSIDERATIONS: It is City policy for the Council to review and approve all capital purchases and investments. FINANCIAL CONSIDERATIONS: The cost associated with the SCBA’s will be funded through fire department capital reserves and the 2016 capital budget. Approximately 40% of the capital equipment budget is funded as part of the service agreement with Otsego. LEGAL CONSIDERATIONS: The City has the authority to purchase equipment under the State of Minnesota contract or by quotes. Responsible Person/Department: Fire Chief Bullen, Fire Department Submitted Through: Adam Nafstad, City Administrator-PWD Supplemental Information: Quotes and pricing on file and available upon request Agenda Page 43 City Administrator’s Update October 29, 2015 GENERAL ADMINISTRATION STMA Arena: As part of the workshop agenda following the regular meeting, there will be discussion regarding ice arena funding. Albertville will need to determine what amount, if any, it is willing to levy for a second sheet of ice. Staff will be meeting with Northland Securities prior to the meeting to review financing options. Recycling Fees: Included in the packet are options to buy-down monthly residential recycling fees using current reserves. FYCC Update: At their recent meeting, the FYCC Board reviewed year-end financials, discussed SPOT programming, and reviewed programing attendance. FYCC ended the year with revenues exceeding expenditures by $3,990. The next Board meeting will be December 10. 2016 Fee Schedule: Staff is reviewing the City’s fee and rate schedule and will be presenting the draft schedule at the first meeting in December for approval. Joint Fire Committee: The Chief is working on an application for a Shared Service Grant through the State Fire Marshall’s Office. Grant dollars would be used to further explore a potential joint powers agreement. Attached is the letter of support prepared by Otsego and a draft letter from Albertville for the Mayor to sign. Enterprise Budgets: Included as a discussion item on the agenda are the 2016 enterprise budgets. No formal action is required. Currently, we have rate increases planned for 2017 and we will continue to monitor fund balances. ENGINEERING/PUBLIC WORKS 57th Street NE/Church of St. Albert Improvement Project: When weather permits, the contractor will do final grading and hydro seeding. In the spring, the wear course will be placed on the streets. Greenhaven Streets: The wear course on both streets will be placed the week of November 2. Main Avenue NE Railroad Crossing: We are still waiting for the agreement from BNSF for the crossing. Lachman Avenue NE Rear Yard Drainage: Easement documents have been mailed to the five (5) effected properties and we are waiting for each property owner to sign the easement. The lowest quote I received for the work is for $9,800. Agenda Page 44 City Administrator’s Update Page 2 of 2 November 2, 2015 70th Street NE and CSAH 19 Intersection: Albertville, Otsego, and Wright County have submitted for funding through the State’s Highway Safety Improvement Program (HSIP) for a roundabout at this intersection, which would be included as part of the 70th and CSAH 19 project in 2018 or 2019. UPCOMING EVENTS and ANNOUNCEMENTS Joint Governments Meeting: Monday, Nov. 30, 6:00 p.m. at Middle School West Media Center ATTACHMENTS • Letters of Support for Shared Service Grant Agenda Page 45 Albertville City Hall ● 5959 Main Avenue NE, PO Box 9 ● Albertville, MN 55301 ● (763) 497-3384 November 2nd, 2015 Mr. Bruce Roed Fire Service Specialist State Fire Marshal Division 445 Minnesota Street, Suite #145 St. Paul, MN 55101-5145 RE: Shared Services Grant Application for Albertville and Otsego Fire District Dear Mr. Roed, On behalf of the City of Albertville, I am pleased to submit this letter of support for the Minnesota Department of Public Safety/State Fire Marshal Division Shared Services Grant Program. As you are aware, the cities of Albertville and Otsego share a great working relationship and progressive vision of joint fire service for the future. The common vision and strong partnership have enabled the successful delivery of fire and rescue services to the Albertville/Otsego community. Together the communities have developed a Joint Fire Advisory Committee to guide delivery of those services. This past year, with the help and leadership of you and your office, the Joint Fire Committee was able to successfully hire and implement the Department’s first full-time Fire Chief. Today, the two communities are discussing strengthening their partnership through a Joint Powers Agreement for a Fire Department. The Shared Services Grant Program would allow the two communities to thoroughly explore the Joint Powers Agreement option and potentially develop the framework for a successful joint powers program. The City of Albertville is very appreciative for all the guidance and resources you and your office have provide our Fire Department. Thank you for considering Albertville and Otsego for the Shared Service Grant program. Sincerely, Jillian Hendrickson Mayor of Albertville Agenda Page 46 Agenda Page 47 Agenda Page 48