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2025-01-21 City Council Agenda Packet City of Albertville Council Agenda Tuesday, January 21, 2025 City Council Chambers 7 pm PUBLIC COMMENTS -The City of Albertville welcomes and encourages public input on issues listed on the agenda or of general community interest. Citizens wishing to address the Council regarding specific agenda items, other than public hearings, are invited to do so under Public Forum and are asked to fill out a “Request to Speak Card.” Presentations are limited to five (5) minutes. 1. Call to Order 2. Pledge of Allegiance – Roll Call Pages 3. Recognitions – Presentations - Introductions 4. Public Forum – (time reserved 5 minutes) 5. Amendments to the Agenda 6. Consent Agenda All items under the Consent Agenda are considered to be routine by the City staff and will be enacted by one motion. In the event an item is pulled, it will be discussed in the order it is listed on the Consent Agenda following the approval of the remaining Consent items. Items pulled will be approved by a separate motion. A. Approve the January 6, 2025, regular City Council Meeting minutes as presented. 3-5 B. Authorize the Tuesday, January 21, 2025, payment of claims as presented, except bills specifically pulled which are passed by separate motion. The claims listing has been provided to City Council as a separate document and is available for public view at City Hall upon request. 6 C. Approve One-Day Temporary Consumption and Display Permit application for the Albertville Fire Relief Association and an exemption from prohibition of liquor consumption at the Albertville Fire Hall, located at 11350 57th Street NE for Saturday, February 15, 2025. 7-8 D. Approve the annual permit renewal for Consumption and Display of liquor for the Albertville City Hall building, located at 5959 Main Avenue NE, for the period of April 1, 2025, through March 31, 2026. 9 E. Approve the addition of a Quality Assurance & Quality Improvement (QA/QI) Policy to the Albertville Fire Department’s Standard Operating Policies and Procedures. 10-12 F. Release Letter of Credit No. 757, held as security for the Particle Control expansion project, conditioned on any outstanding balances owed to the City being paid in full. 13 G. Release Letter of Credit No. 6330559, held as security for the Towne Lakes 7th Addition, conditioned on any outstanding balances owed to the City being paid in full. 14 7. Public Hearing – None 8. Wright County Sheriff’s Office – Updates, reports, etc. 9. Department Business City of Albertville City Council Agenda Tuesday, January 21, 2025 Page 2 of 2 A.City Council 1.Committee Updates (STMA Arena, Planning, JPWB, Parks, Fire Board, FYCC, etc.) B.Building – None C.City Clerk – None D.Finance – None E.Fire – None F.Planning and Zoning 1.Amend City and Zoning Code relating to the Registration of Cannabis Businesses 15-17 (Motion to adopt Ordinance No. 2025-01 approving amendments to Title 4, Chapter 12 Cannabis Retail Business Registration.) G.Public Works/Engineering 1.Xcel Energy Work Order for Underground Overhead Power 18-22 (Motion to approve the Xcel work order to underground the Main Avenue NE overhead electric distribution system for an estimated cost of $783,420.92.) 2.Municipal State Aid Advance Resolution 23-24 (Motion to adopt the Municipal State Aid Streets Advance Resolution No. 2025-03 to advance up to $2,110,000 of Municipal State Aid funds for Main Avenue funding.) H.Legal – None I.Administration – None 10.Announcements and/or Upcoming Meetings January 27 February 3 February 10 February 11 February 17 February 18 Joint Power Water Board, 6 pm Parks Committee, 7 pm City Council, 7 pm STMA Arena Board, 6 pm Planning Commission, 7 pm City Offices are closed in observance of President's Day City Council, 7 pm (Tuesday) 11.Adjournment ALBERTVILLE CITY COUNCIL REGULAR MEETING MINUTES January 6, 2025 – 7 pm Council Chambers Albertville City Hall City Clerk Luedke administered the Oath of Office to Mayor Hendrickson, Councilmember Cocking and Councilmember Hayden. She presented them with their Certificate of Election. 1. Call to Order Mayor Hendrickson called the meeting to order at 7:05 pm. 2. Pledge of Allegiance – Roll Call Present: Mayor Hendrickson, Councilmembers Cocking, Hayden, Olson and Zagorski. Staff Present: City Administrator Nafstad, Fire Chief Bullen, and City Clerk Luedke. 3. Recognitions – Presentations – Introductions A. Employee Service Award – Tracey Nubbe (20 years) City Administrator Nafstad reported Tracey Nubbe has been with the City of Albertville for 20 years. He said unfortunately she was unable to attend the meeting today, so he requested that the Council recognize her once she was able to attend. 4. Public Forum There was no one present for the public forum. 5. Amendments to the Agenda There were no amendments to the agenda. MOTION made by Councilmember Olson, seconded by Councilmember Hayden to approve the January 6, 2025, agenda as submitted. Ayes: Cocking, Hayden, Hendrickson, Olson and Zagorski. Nays: None. The motion carried. 6. Consent Agenda All items under the Consent Agenda are considered to be routine by the City staff and will be enacted by one motion. In the event an item is pulled, it will be discussed in the order it is listed on the Consent Agenda following the approval of the remaining Consent items. Items pulled will be approved by a separate motion. A. Approve the December 16, 2024, regular City Council Meeting minutes as presented. B. Authorize the Monday, January 6, 2025, payment of claims as presented, except bills specifically pulled which are passed by separate motion. The claims listing has been provided to City Council as a separate document and is available for public view at City Hall upon request. C. Adopt Resolution No. 2025-01, designating Officials, Consulting Firms and Depositories for 2025. Agenda Page 3 City Council Meeting Draft Minutes Page 2 Regular Meeting of January 6, 2025 D. Approve an On-Sale Temporary Liquor License for the Church of St. Albert’s Dinner event located at the St. Albert Parish Center, 11458 57th Street on January 18, 2025. E. Approve Payment Application No. 20 to Gridor Construction in the amount of $58,430 for the Wastewater System Improvements. MOTION made by Councilmember Cocking, seconded by Councilmember Zagorski to approve the January 6, 2025, consent agenda as submitted. Ayes: Cocking, Hayden, Hendrickson, Olson and Zagorski. Nays: None. The motion carried. 7. Public Hearing – None 8. Wright County Sheriff’s Office – Updates, reports, etc. There were no updates from Wright County Sheriff’s Office. 9. Department Business A. City Council 1. Committee Updates (STMA Ice Arena, Planning, JPWB, Parks, Fire Board, FYCC, etc.) Councilmember Zagorski reported he attended the STMA Legislative forum. He provided an overview of the items discussed and answered questions from the other Councilmembers. 2. Approve 2025 Board and Committee Appointments MOTION made by Councilmember Cocking, seconded by Councilmember Olson to adopt Resolution No. 2025-02 appointing City Council Members to various Boards and Committees for 2025. Ayes: Cocking, Hayden, Hendrickson, Olson and Zagorski. Nays: None. The motion carried. B. Building – None C. City Clerk 1. Local Board of Appeals and Equalization Meeting Date City Clerk Luedke reported the Wright County Assessing Department tentatively set the Albertville Local Board of Appeals and Equalization meeting for April 14, 2025, at 6:15 pm but because there was not a regularly scheduled Council meeting on the date, City staff recommended setting it for April 21, 2025, at 6:15 pm. MOTION made by Councilmember Zagorski, seconded by Councilmember Olson to set the meeting sate for the Albertville Local Board of Appeals and Equalization for April 21, 2025, at 6:15 pm. Ayes: Cocking, Hayden, Hendrickson, Olson and Zagorski. Nays: None. The motion carried. D. Finance – None E. Fire – None F. Planning and Zoning – None G. Public Works/Engineering – None Agenda Page 4 City Council Meeting Draft Minutes Page 3 Regular Meeting of January 6, 2025 H. Legal – None I. Administration 1. Authorize Hiring of Maintenance Worker (Streets and Parks) Position City Administrator Nafstad presented the staff report which included background information on the interview process and the individual being recommended for the position. He answered questions from Council regarding the process. MOTION made by Councilmember Cocking, seconded by Councilmember Hayden to appoint Kalin Volinkaty to the full-time position of Maintenance Worker Level 1 (Streets and Parks), at a starting wage of $33.57 per hour, conditioned on successful completion of a background check. Ayes: Cocking, Hayden, Hendrickson, Olson and Zagorski. Nays: None. The motion carried. 2. City Administrator’s Update - Verbal City Administrator Nafstad provided a verbal update which included a couple of upcoming events. He reported the I-94 Coalition Legislative preview was scheduled for Friday, January 10, 2025, at 7:30 in Rogers, the I-94 West Chamber State of the Cities luncheon be held on January 28, 2025, from 11 am to 1 pm in Otsego and the Annual Albertville Fire Relief dinner will be held on February 15, 2025 at the Albertville Fire Hall. He answered questions from the Council regarding the upcoming events. Announcements and/or Upcoming Meetings January 13 STMA Arena Board, 6 pm January 14 Planning Commission, 7 pm January 20 City Hall closed in observance of Martin Luther King Jr. Day January 21 City Council, 7 pm (Tuesday) January 27 Joint Powers Water Board, 6 pm Parks Committee, 7 pm February 3 City Council, 7 pm 10. Adjournment MOTION made by Councilmember Olson, second by Councilmember Hayden to adjourn the meeting at 7:19 pm. Ayes: Cocking, Hayden, Hendrickson, Olson and Zagorski. Nays: None. The motion carried. Respectfully submitted, _____________________________ Kristine A. Luedke, City Clerk Agenda Page 5 Mayor and Council Request for Action January 21, 2025 SUBJECT: CONSENT – FINANCE – PAYMENT OF BILLS RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the following: MOTION TO: Authorize the Tuesday, January 21, 2025, payment of the claims as presented except the bills specifically pulled, which are passed by separate motion. The claims listing has been provided to Council as a separate document. The claims listing is available for public viewing at City Hall upon request. BACKGROUND: The City processes claims on a semi-monthly basis. The bills are approved through their respective departments and administration and passed onto the City Council for approval. KEY ISSUES: • Account codes starting with 810 are STMA Arena Expenses/Vendors (bolded) and key issues will be presented in the claims listing document. POLICY/PRACTICES CONSIDERATIONS: It is the City’s policy to review and approve payables on a semi-monthly basis. FINANCIAL CONSIDERATIONS: City staff have reviewed and recommends approval of payments presented. LEGAL CONSIDERATIONS: The Mayor and Council have the authority to approve all bills pursuant to Minnesota State Law, which requires all bills to be paid in a timely manner, generally within 30 days unless one party determines to dispute the billing. Responsible Person: Tina Lannes, Finance Director Submitted through: Adam Nafstad, City Administrator-PWD Attachment: • List of Claims (under separate cover) Agenda Page 6 Mayor and Council Request for Action January 21, 2025 SUBJECT: CONSENT – CITY CLERK – ALBERTVILLE FIRE RELIEF ASSOCIATION TEMPORARY CONSUMPTION AND DISPLAY PERMIT RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the following: MOTION TO: Approve One-Day Temporary Consumption and Display Permit application for the Albertville Fire Relief Association and an exemption from prohibition of liquor consumption at the Albertville Fire Hall, located at 11350 57th Street NE for Saturday, February 15, 2025. BACKGROUND: Annually, the Albertville Fire Relief Association holds a department-wide party and dinner event. Members and guests are allowed to consume alcoholic beverages at the event. No liquor retail sales will occur at the event, so a one-day temporary consumption and display permit must be obtained in order to consume alcoholic beverages. In addition, City Code Section 8-4-2 prohibits the following: LIQUOR CONSUMPTION: A.Prohibited Areas: The consumption of alcohol is prohibited at the fire hall, the public works facility, the wastewater treatment facility and on any of the property on which those facilities are located unless the City has issued a permit for such consumption pursuant to subsection B of this section. Therefore, the Albertville Fire Relief Association is requesting a one-day exemption from this prohibition. KEY ISSUES: •The department-wide party and dinner will be held on February 15, 2025, starting at 5 pm at the Albertville Fire Hall located at 11350 57th Street NE. •This is an annual event and the St. Michael Fire Department covers all Albertville Fire Department calls for the evening. •This license is granted by the MN Department of Alcohol and Gambling Enforcement, but requires City approval of the permit prior to issuance. •The Fire Relief Association has held previous consumption and display permits for their annual event. •The Albertville Fire Relief Association is requesting a one-day exemption from City Code Section 8-4-2 related to prohibited areas for liquor consumption. POLICY/PRACTICES CONSIDERATIONS: The Mayor and City Council have the authority to approve or deny liquor licenses. FINANCIAL CONSIDERATIONS: There is no fee for the one-day temporary consumption and display permit. Agenda Page 7 Mayor and Council Request for Action – January 21, 2025 Clerk – Fire Relief Consumption & Display Permit Page 2 of 2 Responsible Person: Kris Luedke, City Clerk Submitted Through: Adam Nafstad, City Administrator-PWD On File: • One-Day Temporary Consumption and Display Permit application Agenda Page 8 Mayor and Council Request for Action January 21, 2025 SUBJECT: CONSENT – CITY CLERK – CITY HALL CONSUMPTION AND DISPLAY PERMIT RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the following motion: MOTION TO: Approve the annual permit renewal for Consumption and Display of liquor for the Albertville City Hall building, located at 5959 Main Avenue NE, for the period of April 1, 2025, through March 31, 2026. BACKGROUND: Each year, the City of Albertville and the State of Minnesota Alcohol and Gambling Enforcement Division must approve the renewal of liquor licenses for establishments within Albertville. The City holds a Consumption and Display permit to allow for the consumption of liquor at events taking place within the Albertville City Hall building. These events may include weddings and receptions or events sponsored by local charitable groups. This license does not authorize liquor for resale at the events. If a charitable group wishes to hold a fundraiser by selling liquor, they must apply for their own temporary liquor license through the City. POLICY/PRACTICES CONSIDERATIONS: It is the Mayor and City Council’s policy to review and approve or deny liquor permits and renewals. FINANCIAL CONSIDERATIONS: The fee for this permit is $250 annually and is budgeted. Responsible Person: Kris Luedke, City Clerk Submitted Through: Adam Nafstad, City Administrator-PWD On File: • MN AGED State Consumption and Display Permit Renewal Form Agenda Page 9 Mayor and Council Request for Council Action January 21, 2025 SUBJECT: CONSENT – FIRE – STANDARD OPERATING PROCEDURE UPDATE RECOMMENDATION: Staff respectfully requests Council consideration regarding a proposed addition to the Fire Department’s Standard Operating Policies and Procedures (SOP’s). MOTION TO: Approve the addition of a Quality Assurance & Quality Improvement (QA/QI) Policy to the Albertville Fire Department’s Standard Operating Policies and Procedures. BACKGROUND: The Albertville Fire Department (AFD) routinely reviews and updates the SOP’s to ensure they reflect the current best practices. The AFD has always provided an avenue for call review by, and between, its members, but recently our Allina Health EMS Medical Director recommended that we put the practice into an SOP, detailing how the process can be enacted by any Fire Department member. The new SOP also adds safeguards to prevent AFD members from discussing potentially confidential information outside of an official AFD call review. The QA/QI policy was presented to the Fire Department on Thursday, January 16th, 2025. If approved by the City Council, the new SOP addition will be effective on January 22nd, 2025. POLICY/PRACTICES CONSIDERATIONS: It is the City’s policy for Council to review and approve policies as they deem necessary. Responsible Person: Eric Bullen, Fire Chief Submitted Through: Adam Nafstad, City Administrator-PWD Attachments: • The Quality Assurance & Quality Improvement (QA/QI) addition to the Albertville Fire Department’s Standard Operating Policies and Procedures • A full copy of the Albertville Fire Department’s Standard Operating Policies and Procedures is available on request. Agenda Page 10 Albertville Fire Department Standard Operating Policies and Procedures Policy Title: Quality Assurance & Quality Improvement (QA/QI) Policy Chapter: 4.0 Administrative Policies and Procedures Section: 4.13 Quality Assurance & Quality Improvement (QA/QI) Policy Date: 01/21/2025 Updated: N/A Page: 1 of 1 Page 1 of 2 X.XX Quality Assurance & Quality Improvement (QA/QI) Policy A. Overview 1. The AFD strives to continuously improve its quality of service and therefore shall establish a system for regularly monitoring and evaluating the quality of AFD operations. The areas of monitoring should include: a. Fire Department Operations b. Patient Care c. Firefighter Safety and Wellness B. Key Aspects 1. The AFD shall identify key areas for improvement and implement subsequent changes by utilizing the following sources: a. Data Collection i. Establishing methods to gather data on incidents, including patient care information, response times, equipment usage, and firefighter actions, which can be used to identify trends and areas for improvement. b. Incident Review Process i. Regularly reviewing specific incidents, particularly those with potential for learning, analyzing actions taken, identifying potential errors, and discussing best practices. c. Training and Education i. Using information from QA/QI reviews to develop targeted training programs for firefighters to address identified weaknesses and improve skills. d. Standard Operating Policies and Procedures (SOP) i. Regularly review and update SOP, based on feedback from the QA/QI processes, to ensure they reflect the current best practices. Agenda Page 11 4.13 Quality Assurance & Quality Improvement (QA/QI) Policy Page 2 of 2 e. Reporting and Feedback Loop i. Establishing a system to report findings from QA/QI reviews to the Board of Officers, relevant personnel, training providers, and providing feedback to individuals involved in reviewed incidents. C. Components 1. The AFD shall utilize the following components to improve its quality of service: a. Incident Reporting i. Detailed reports on all incidents, including patient EMS Reports, interventions performed, and any complications encountered. b. EMS, Fire, and Motor Vehicle Accident Call Review i. Regular review of EMS, Fire, and Motor Vehicle Accident incidents, particularly those involving critical interventions or unusual situations, to assess adherence to protocols and identify areas for improvement and training. c. Equipment and Maintenance Tracking i. Monitoring equipment functionality and maintenance records to ensure readiness in emergency situations. d. Performance Metrics i. Establishing measurable indicators like turn-out, drive, and overall response times, and safety incidents to track progress and identify areas for improvement and training. D. EMS, Fire, and Motor Vehicle Accident Call Review 1. A call review, for any incident, can be initiated in the following ways: a. Immediately after the incident by any Firefighter who was on the incident b. Immediately after the incident by the Incident Commander, the Officer, or the ranking Firefighter in charge of the incident c. By any AFD member at any regularly scheduled AFD meeting or training i. The meeting / training agenda shall have a placeholder for QA / QI call review ii. Training instructors may be used to assist in QA/QI reviews d. By the Board of Officers e. By the Fire Chief 2. During call reviews, information that may be considered confidential, protected health information, and/or used to identify patients, shall be removed from the call review, unless they are needed to fully discuss the incident. 3. Any firefighter that responded to an incident shall not discuss any information that may be considered confidential, protected health information, and/or used to identify patients, outside of an official AFD QA/QI call review. Agenda Page 12 Mayor and Council Request for Action January 21, 2025 SUBJECT: CONSENT – ADMINISTRATION – PARTICLE CONTROL – LETTER OF CREDT RELEASE RECOMMENDATION: It is respectfully requested that the Mayor and Council consider approval of the following motion: MOTION TO: Release Letter of Credit No. 757, held as security for the Particle Control expansion project, conditioned on any outstanding balances owed to the City being paid in full. BACKGROUND: The Owner has requested a release of the Letter of Credit held for the Particle Control expansion project. The Letter of Credit is held as performance and warranty security for the site improvements and is currently in the amount of $7,200. Assuming the Owner is current with all fees owed to the City and based on work completed to date, it is recommended that Letter of Credit No. 757 be released in full. KEY ISSUES: • The release of the LOC is consistent with the Development Agreement POLICY CONSIDERATIONS: It is City policy to have all Letter of Credit reductions and releases approved by the City Council. FINANCIAL CONSIDERATIONS: There are no financial implications for this request. LEGAL CONSIDERATIONS: The City has the legal authority under the development agreement to reduce or release the Letter of Credit upon completion of the required improvements or deny requests for reduction if the required improvements are found unacceptable. Submitted Through: Adam Nafstad, City Administrator-PWD On File: • LOC Reduction History Agenda Page 13 Mayor and Council Request for Action January 21, 2025 SUBJECT: CONSENT – ADMINISTRATION – TOWNE LAKES 7TH ADDITION – LETTER OF CREDIT RELEASE RECOMMENDATION: It is respectfully requested that the Mayor and Council consider approval of the following motion: MOTION TO: Release Letter of Credit No. 6330559, held as security for the Towne Lakes 7th Addition, conditioned on any outstanding balances owed to the City being paid in full. BACKGROUND: The Developer has requested a release to the Letter of Credit held for the Towne Lakes Addition. The Letter of Credit is held as performance and warranty security for the site improvements and is currently in the amount of $122,227.00. Assuming the developer is current with all fees owed to the City and based on work completed to date, it is recommended that Letter of Credit No. 6330559 be released in full. KEY ISSUES: •All required municipal improvements have been completed and have surpassed the 2-year warranty period. •The release is consistent with the Development Agreement. POLICY CONSIDERATIONS: It is City policy to have all Letter of Credit reductions and releases approved by the City Council FINANCIAL CONSIDERATIONS: There are no financial implications for this request LEGAL CONSIDERATIONS : The City has the legal authority under the development agreement to release the Letter of Credit upon completion of the warranty period or deny requests for reduction or release if the required improvements are found unacceptable. Submitted Through: Adam Nafstad, City Administrator-PWD On File: LOC Reduction History Agenda Page 14 Mayor and Council Request for Action _____________________________________________________________________________ January 21, 2025 SUBJECT: PLANNING DEPARTMENT – AMEND CITY AND ZONING CODE RELATING TO THE REGISTRATION OF CANNABIS BUSINESSES RECOMMENDATION: It is respectfully requested that the Mayor and City Council consider the following motion: MOTION TO: Adopt Ordinance No. 2025-01 approving amendments to Title 4, Chapter 12 Cannabis Retail Business Registration. BACKGROUND: At its meeting on December 17, 2024, the City Council approved Ordinances regulating cannabis, including Ordinance No. 2024-11, which regulates registration of retail business and sets the maximum number of registrations the City would issue to one. (The statute mandates that cities allow a minimum number of registrations, 1 per 12,500 residents.) At the time, it was indicated the Council intended to further review this limit considering the interest in operating cannabis businesses by holders of THC vendor licenses, of which there are currently four. KEY ISSUES: •The amendment to Title 4, Chapter 12 states that priority will be given to applicants that hold a City THC retail license prior to January 1, 2025, that is in good standing. •Further, if multiple applications are received, they will be prioritized to those THC retail license holders in order of the date their licenses were issued. POLICY/PRACTICES CONSIDERATIONS: •Registration will initially be limited to one of the existing THC license holders. •If Council would like to expand the number of retail registrations, then the ordinance should be changed to include the desired number of registrations. •If no local applications are received, then the process would be first come first served for all others. FINANCIAL CONSIDERATIONS: •The limitation of retail cannabis businesses may limit the amount of sales tax revenue the City may receive. •The allowance of more than one cannabis retail business in the community may increase the revenue of businesses and increase the amount of sales tax revenue the City earns. LEGAL CONSIDERATIONS: •The City Attorney has reviewed the ordinance and supports it as drafted. •It is highly likely the state will amend its statute and rules related to cannabis. Staff continues to monitor what statutory changes may impact the local ordinance. Agenda Page 15 Mayor and Council Request for Action – January 21, 2025 Planning – Amend Regulation and Registration of Cannabis Page 2 of 2 Responsible Person: Jenni Faulkner, Consultant Planner Dylan Edwards, Consultant Planner Submitted Through: Adam Nafstad, City Administrator-PWD Attachments: • Draft Ordinance No. 2025-01 Agenda Page 16 CITY OF ALBERTVILLE COUNTY OF WRIGHT STATE OF MINNESOTA ORDINANCE NO. 2025-01 AN ORDINANCE AMENDING THE ALBERTVILLE CITY CODE RELATING TO THE REGULATION OF CANNABIS AND CANNABIS BUSINESSES WITHIN THE CITY The City Council of the City of Albertville, Minnesota, hereby ordains: Section 1: Title 4: Business Regulations in the Albertville City Code is hereby amended by inserting the following underscore language in Chapter 12: Cannabis Business Registration and renumbering subsequent provisions of the section: 4-12-4 REQUIREMENTS FOR CANNABIS BUSINESSES A. Number of Retailers The City of Albertville limits the number of cannabis retail businesses, or cannabis businesses with retail endorsements, to one registration per 12,500, pursuant to Minn. Stat. 342.13, subd. (h), as may be amended. However, pursuant to Minn. Stat. 342.13 subd. I, if Wright County has one active registration for every 12,500 residents, then the number of new cannabis business registrations within the City of Albertville shall be zero. B. In the event the City receives more than one application for a cannabis retail business registration or cannabis business with retail endorsements registration prior to issuing any cannabis retail registrations, the City shall issue any available registrations first to any applicant who, at the time of application, possesses a THC retail license issued from the City prior to January 1, 2025, provided such license holder is in good standing. If the City received more than one application from license holders who possess a THC retail license issued from the City prior to January 1, 2025, the City will prioritize the issuance of City cannabis registration(s) to the applicant whose THC license was issued earliest in time by the City, provided such license holder is in good standing. C. Minimum Buffer Requirements per Section 4400.5 of the Zoning Ordinance shall be required. Section 2: This amendment shall be in full force and effective upon its passage and publication. Adopted by the City Council of the City of Albertville on this 21st day of January 2025. Jillian Hendrickson, Mayor ATTEST: Kristine A. Luedke, City Clerk Agenda Page 17 Mayor and Council Request for Action January 21, 2024 SUBJECT: PUBLIC WORKS – XCEL ENERGY WORK ORDER FOR UNDERGROUND OVERHEAD POWER RECOMMENDATION: It is respectfully requested that the Mayor and City Council consider the following: MOTION TO: Approve the Xcel work order to underground the Main Avenue NE overhead electric distribution system for an estimated cost of $783,420.92. INFORMATION: A significant component of the planned Main Avenue NE reconstruction is undergrounding the electric distribution system along the Main Avenue corridor. Xcel Energy has estimated the cost to reconstruct an underground system to be approximately $925,000. The City’s cost of the undergrounding is estimated to be approximately $787,000, which the cost of undergrounding less the cost Xcel would incur if they added to relocate the overhead system. This estimate does not include costs associated with decorative street lighting or the costs to underground the private service lines. KEY ISSUES: • The cost to the City to underground the overhead electric lines is estimated to be approximately $740,000, which includes and estimated $185,000 credit because Xcel will not need to relocated the overhead system. • Xcel in not going to upgrade the Main Avenue system to a feeder, and instead will update the Barthel Industrial Dr. line to a feeder line, to save the City relocation costs. • The work will be done with the Main Avenue street work; however, the existing system will not be removed until the new feeder line along Barthel Industrial Dr. is installed in 2026. • This cost does not include street lighting or undergrounding private services. POLICY CONSIDERATIONS: It is City policy for Council to review and approve all service and purchasing agreements. FINANCIAL CONSIDERATIONS: The estimated $783,420.92 cost of the undergrounding is one component of the estimated $11,000,000 to reconstruct Main Avenue NE. The project will be funded with reserves, utility funds, municipal state aid street funds, and grant funds. The City will also be considering options to bond for the improvements. LEGAL CONSIDERATIONS: The Mayor and Council possess the authority to authorize and contract for municipal improvements. Submitted Through: Adam Nafstad, City Administrator-PWD Attachments: • January 7, 2025 Xcel Work Order Agenda Page 18 Agenda Page 19 Agenda Page 20 Agenda Page 21 Agenda Page 22 Mayor and Council Request for Action January 21, 2024 SUBJECT: PUBLIC WORKS – MUNICIPAL STATE AID ADVANCE RESOLUTION RECOMMENDATION: It is respectfully requested that the Mayor and City Council consider the following: MOTION TO: Adopt the Municipal State Aid Streets Advance Resolution No. 2025-03 to advance up to $2,110,000 of Municipal State Aid funds for Main Avenue funding. INFORMATION: The Municipal State Aid program allows cities to advances up to four years of state aid allotments for eligible state aid projects. If approved, the advanced funds would be used for the Main Avenue project. KEY ISSUES: •The maximum amount Albertville can advance is approximately $2,110,000, which is based on 5x last year’s state aid allotment ($422,000). •If the advance is approved, the amount advanced will be paid back with annual state aid allotments. Annually, the City receives approximately $422,000 from State Aid. •State Aid advances are approved when funds are available and on a first come fist serve basis. Approval of the resolution does not guarantee the City will receive the advance. FINANCIAL CONSIDERATIONS: The cost of the Main Avenue NE project is estimated to be approximately $11,000,000. The project will be funded with reserves, utility funds, municipal state aid street funds, and grant funds. The City will also be considering options to bond for the improvements. The amount advanced would offset the use of reserves and potentially reduce bonding needs. Submitted Through: Adam Nafstad, City Administrator-PWD Attachments: •Resolution 2025-03 Agenda Page 23 CITY OF ALBERTVILLE COUNTY OF WRIGHT STATE OF MINNESOTA RESOLUTION NO. 2025-03 RESOLUTION FOR MUNICPAL STATE AID STREET FUND ADVANCE WHEREAS, the Municipality of Albertville is planning to implement a Municipal State Aid Street Project in 2025 which will require State Aid funds in excess of those available in its State Aid Construction Account; and WHEREAS, said municipality is prepared to proceed with the construction of said project through the use of an advance from the Municipal State Aid Street Fund to supplement the available funds in their State Aid Construction Account; and WHEREAS, the estimated participating State Aid project costs total $6,198,843; and WHEREAS, the Account Balance as of 1/15/25 is $1,900,635; and WHEREAS, repayment of the funds so advanced will be made in accordance with the provisions of Minnesota Statutes 162.14, Subd. 6 and Minnesota Rules, Chapter 8820.1500, Subp. 10b; and WHEREAS, the Municipality acknowledges advance funds are released on a first-come- first-serve basis and this resolution does not guarantee the availability of funds. NOW, THEREFORE, BE IT RESOLVED, that the Commissioner of Transportation be and is hereby requested to approve this advance for financing approved Municipal State Aid Street Project(s) of the Municipality of Albertville in an amount up to $2,110,000. I hereby authorize repayments from subsequent accruals to the Municipal State Aid Street Construction Account of said Municipality from future year allocations until fully repaid. Adopted by the City Council of the City of Albertville this day 21st of January 2025. Jillian Hendrickson, Mayor ATTEST: Kristine A. Luedke, City Clerk Agenda Page 24