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1988-01-19 CC Agenda/PacketCOUNCIL AGENDA JANUARY 19, 1988 I. CALL ME..ETING TO ORDER II. APPROVAL OF AGENDA III. APPROVAL OF THE MINUTES IV. COMMUNITY FORUM 7:05--JOINT POWER'S UPDATE 7:15--PAT MEYER'S TAX INCREMENT PROPOSAL V. DEPARTMENT BUSINESS A. LEGAL ",-NO SMOKING ORDINANCE !SNOW REMOVAL ORDINANCE -OTHER BUSINESS B. ENGINEERING -PRELIMINARY FEASIBILITY STUDY OF SANITARY SEWER INTERCEPTORS AND STORM WATER DRAINAGE -DARKENWALD'S DEVELOPMENT (NEED TO HAVE DISCUSSED THE FEASIBILITY STUDY PRIOR TO THIS INTRODUCTION) -PPM WATER PROBLEM C. MAINTENANCE -OVERTIME CALANDARS FOR DECEMBER D. PARK BOARD -BROOM SOU!UTION -OTHER BUSINESS E. ADMINISTRATION -INCOME RECEIVED AND BILLS TO BE PAID -FINAL 1988 MILL RATE -SOLUTION TO GREASE PROBLEM AT ELEMENTARY SCHOOL -SCHEDULED DATE OF GARBAGE HAULING MEETING -DOG CATCHING -PRELIMINARY DISCUSSION ON COMPUTER PURCHASE -BUILDING OF STORAGE ROOM -WRIGHT COUNTY LAND USE PLAN MEETING - JAN. 281 1988 AT 8:00 P.M. -�AAD TO REPLACE LORI RODEN - SHE HAS GIVEN A TWO WEEK NOTICE -0'T7 ER BUSINESS COUNCIL AGENDA PAGE 2 v � 0 VI. MEMBER'S REPORT VII. OTHER BUSINESS -LMC 1.988 CITY POLICIES AND PRIORITIES REPORT - AVAILABLE VIII. MOTION TO ADJOURN �ks�_ C cpJ COUNCIL AGENDA JANUARY 19, 1988 I. CALL MELTING TO ORDER II. APPROVAL OF AGENDA III. APPROVAL. OF THE MINUTES IV. COMMUNITY FORUM 7:05--.JOINT POWER'S UPDATE 7:15--PAT MEYER'S TAX INCREMENT PROPOSAL V. DEPARTPILNT BUSINESS A. LEGAL .--� -NO SMOKING ORDINANCE -SNOW REMOVAL ORDINANCE -OTHER BUSINESS B. ENGINEERING -PRELIMINARY FEASIBILITY STUDY OF SANITARY SEWER INTERCEPTORS AND STORM WATER DRAINAGE -DARKENWALD'S DEVELOPMENT (NEED TO HAVE DISCUSSED TII( FEASIBILITY STUDY PRIOR TO THIS INTRODUCTION) -PPM WATER PROBLEM C. MAINTENANCE -OVERTIME CALANDARS FOR DECEMBER D. PARK BOARD -BROOM SOLUTION -OIEIER BUSINESS E. ADMINISTRATION -INCOME RECEIVED AND BILLS TO BE PAID -FINAL 19BB MILL RATE -SOLUTION TO GREASE PROBLEM AT ELEMENTARY SCHOOL -SCHEDULED DATE OF GARBAGE HAULING MEETING -DO(', CATCHING -PRELIMINARY DISCUSSION ON COMPUTER PURCHASE -BUJLDING OF STORAGE ROOM -NFRIGHT COUNTY LAND USE PLAN MEETING - JAN. 28, 1988 AT 8:00 P.M. -;ai!) TO REPLACE LORI RODEN - SHE HAS GIVEN A TWO WEEK NOTICE -CTI:LR 5USINESS COUNCIL. AGENDA PAGE 2 VI . MEMBE W S REPORT V I I . OTHER 13USINESS -LMC 1988 CITY POLICIES AND PRIORITIES REPORT - AVAILABLE VIII. MOTION TO ADJOURN ` COUNCIL MINUTES JANUARY 19, 1988 The regular meeting of the Albertville City Council was called to order by Mayor Loretta Roden. Members present included Gary Schwenzfeier, Donatus Vetsch and Bob Braun. Council member Don Cornelius was absent. Others present included Maureen Anfrews, Thore Meyer and Bob Miller. There was a motion made to approve the agenda. The motion was made by Gary Schwenzfeier and seconded by Bob Braun. All were in favor and the motion carried. The minutes of the January 4, 1988 Council meeting were reviewed and discussed. With no changes the minutes were approved on a motion made by Bob Braun and a second by Gary Schwenzfeier. All were in favor and the motion carried. Thore Meyer reveiwed with the Council the findings of the PRELIMINARY FEASIBILITY STUDY OF SANITARY SEWER INTERCEPTORS AND STORM WATER DRAINAGE FOR THE CITY OF ALBERTVILLE, which had been requested by the City Council. The purpose of this study was to determine the placement of future lift stations, interceptor lines and how storm water runoff should be taken care of in areas that are currently undeveloped. The report summarizes the findings of the Engineer's study of the City needs for future develop- ment. Thore briefly explained that the study identified the four major drainage areas for storm water runoff. The areas have been broken down in a fashion that runoff will follow as close to the nature drainage direction as possible. The four areas defined included the following: Area 1: Consists of the area that drains to the north towards the two lakes and then on to the Mississippi River. The area includes a portion of land that lies south of the freeway, which must pass through culverts to reach the lake area. It was pointed out that additional study will need to be completed to determine if the size of the culverts will be adequate for residential development before any development takes place. The study points out that some ponding could be possible on the south side of the interstate to resolve any potential problems. Area 2: Consists of the east -central portion of the City and for the most part includes the area of the city already serviced with a strom sewer system. The area of undeveloped land currently flow towards Area 1, but it is the intention of the Engineer's office that this area be deverted to the existing storm sewer system so as not to overload the north drainage pattern. The report pointed out that a storm water retention pond will be needed, which will hold excess water until it can be discharged into the existing storm sewer. Area 3: Consistsof the central and southwestern portion of teh City. This area drains into County Ditch No. 9. The COUNCIL MINUTES PAGE 2 area has,two low sections adjoining the County ditch which could potentiallly be developed into strom water retention ponds if it was determined that there is a need. Area 4: Consists of the exterme southeast portion of the City. This area drains into a ditch with feeds into County Ditch No. 21. Because of the size of the area any development will be able to be taken care by the existing ditch without any retention ponds. Thore went on to explain that the storm sewer system will need to be designed and built as development takes place, but that this study gives the engineers a good idea of what will be needed for future developments. The next section of the report was reviewed in somewhat more detail. Thore explained that the they had looked areas currently not serviced with sewer to determine how the system could be installed with as few lift stations and force mains as possible. The study came up with the following servicing areas and a location for one lift station and force main which will service all but the most southwesternly area of the City (the area not shaded on the map in the report). The engineer's findings are again broken into four servicing areas, which include the following: Interceptor A: Interceptor A will be a 1,600 foot, 12-inch gravity line which will service an area of approximately 270 acres north of the freeway. The line will tie into the existing 12-inch line which crosses the Interstate. The estimated cost of installing this line is expected to run $36,240.00 and does not include the cost associated with the installation of the line under the freeway. It is the engineer's recommendation that these costs be included for anyassessment that made be made, provided that it has not been assessed in the past. Interceptor B: Interceptor B will be a 5�900 foot gravity line, which will consist of Z600 feet of 12-inch pipe and A300 feet of 10-inch pipe. It will service for the most part the area of the City that lies to the south of County Road 37 and west of County Road 19, which is approxi- mately 165 arees. The line will connect to the existing 12-inch line which crosses the the Interstate and will carry the flow from both areas to the new lift station. The cost of installing this line is estimated to run $173,600.00. Interceptor C: Interceptor C will be a 5350 foot, 12-inch gravity flow line that will service the area south of Area B, which consist of approximately 390 acreas. The report points out that some of the lower elevations at the southern end of this area will not be able to be serviced by this interceptor without the aid of an additional lift station. This interceptor will be designed so that it will pick up the flow from interceptor D and then transport the flow from both areas to the new lift station. The estimated cost of this line is expected to run $165,450.00. COUNCIL MINUTES PAGE 3 Interceptor D: Interceptor D will be approximately 5,885 feet of gravity flow line, consisting of 1,000 feet of 8-inch pipe, 1,670 feet of 10-inch pipe, and 3,215 feet of 12-inch pipe and will service about 280 acres. The engineers have estimated the cost of this interceptor to be $169,990.00. The report goes on to explain that the lift station has been designed to have a peak flow of 2.17 Million Gallons Per Day (MGD), coming from the two 12-inch interceptors that will feed into it. A three pump station of 3-75C gallons per minute (gpm) pumps, which will be submersible has been proposed. The lift station will need to be 10 feet in diameter and 30 feet deep in order to accommodate the new system. The forcemain designed will be 2,900 feet of 12-inch PVC pipe and will terminate at the manhole upstream of the Interstate 94 crossing. The estimated cost of the forcemain and lift station is expected to run $166,320.00. Thore next went on to explain that in light of a proposal for the area that lies west of County Road 19 and south of County Road 37, the study goes on to exam of much it would cost to service just that portion of the City at this time. In order to minimize some of the initial costs, the study looked at downsizing the size of the forcemain and pumps until such time that other areas of development take place. In downsizing the forcemain and pumps the estimated cost of this first phase would run approximately $185,300.00. The lift station would provide service for about 600 people and could be replaced when development exceeds this capacity. The key factor in downsizing the system during the early phase is to be sure that the system is in deep enough to accomadate for the future expansion with only minor changes. Thore stated that if development would work off of Area B in either direction that the cost of expanding the sewer system would be minimized, but that the proposal can be modified without a great deal of trouble. And in all cases the plan will be phased as needed, which will keep costs down to a minimum. At this time the topic of financing this proposal was raised. Thore stated that the financial aspect of this project will hold a key to how quickly the system is developed. The Council agreed that there was a need to look at all the financial aspects of this report before making any decisions on what to undertake. It was agreed that there was a need to get a financial advisor involved early on in this project to mininimize any mistakes in the area of funding this proposal. Thore suggested that the Council might like to meet in a special meeting to review the materials in the report in more detail before making any decisions on expanding the system. It was suggested that the financial advisor be available for the meeting as well. In a related topice, Mr. John Darkenwald and his associates were present to discuss with the Council their proposal for 105 acres of land that lies west of County Road 19 and south of County Road 37 (commonly referred to as the Becker property). Mr. Darkenwald explained to the Council that his firm had an option on the Becker farm and were looking to develope a PUD, consisting of single-family homes, duplexes, multiple housing and commercial COUNCIL MINUTES PAGE 4 development over a three or four year time span. The developers brought with them a concept plan of what the 105 acres would look like once it was fully developed. The developers stated that they planned to build between 30 and 40 homes in phase one and will then develop the rest of the PUD in stages over a period of years, with the duplexes and multiple housing construction occuring during the same period that the rest of the single- family housing is built. Mr. Darkenwald went on to explain that the commercial development will be the last stage of development, because of the fact that it requires the population base which will be generated from the different phases of residential development. The Darkenwald group stated that they were interested in getting some response from the Council on extending the sewer out into the area under discussion. It was pointed out that without sewer they would not be able to undertake the project at this time. They also stated that they are looking to have constuction underway prior to the next presidential election, because of potential changes in interest rates that can be brought on by a change in President. The developers discussed the concept plan in some detail. The Council was informed that they were looking at bringing in three or four builders to build model homes in the development, but would be keeping architectural control over the types of housing that would be allowed in the area. In order for the Council to get an idea of what type of single-family housing is likely to be built in the subdivision the developers passed out some sample floor plans of houses for the Council to review. The concept plan shows that most of the property will be developed into single-family housing with a buffer of multiple housing to the north to block the homes from the freeway noise, and by duplexes to the east to buffer the homes from the commercial development. They are also looking at developing some of the low land into a recreational area, which could possibly include a bike/walking path. Other ideas discussed included the use of berming, landscaping and plantings to inhance the development. Some comments made by members of the Council included a concern about the size of lots with the minimum lot size being 8,250 square feet. The developers stated that they feel that in order to make this project cost out that they will have to have smaller lots then what the City currently requires and that is why they are coming in with a PUD. They also pointed out that many of the lots are larger than the 8,250 square feet citing examples of lots on cal -du -sacs and the lots that are in the rear portion of the development (or away from the two county roads. Another comment made by a member of the Council was the fact that there are a large number of cul-du-sacs. It was explained that the cal -du -sac keeps the cost of sewer and water and streets down, and that people like living on cal -du -sacs. Finally, the developers pointed out the plan being present was just a concept plan and not a proposal, and that the presentation ►vas being made to help distill any rumors of what was being proposed for the land. Another point made was that the developers want a high quality development and are looking for development to take place in the area of $75,000 to $89,000. COUCNIL MINUTES PAGE 5 The developers then stressed their concern that the Council strongly consider the issue of sewer extension as quickly as possible. They went on to explain that they are looking at an April 15th starting date for for ground breaking, provided that the City could get services out to the area. It was pointed out by the City at this time that it would be an extremely tight time -frame to cet everything done in this time frame and that an exact time -frame would need to be worked on. Some other statements made by the Council was that there was some concern that the real expensive homes would not likely sell on the smaller lots. The developers stated that they had sold some homes in the Eden Prairie area in subdivision based on a similiar layout. The developers stated that they could bring in pictures of the subdivision and would possible take the Council down to the area so that they could get a general idea of how the area looks. The Council expressed some concern over the size of the commer- cial area, stating that they did not think this left a lot of room for a key area of � cr,rcial developments. It was pointed out that there was approximateg,200 square feet set aside for commercial activity. It was also pointed out that they are looking to see a strip mall and convience store type of development in the area. The next issue brought up by the developer is their interest in getting the rest of the Interstate interchange installed. They stated that they would be intersted in a joint partnership with the City and the State in completing the interchange, but that until the commercial development takes place that the State is not likely to agree to a share in the project. A question was asked about when they expected see construction of a multiple unit. The developers answered that they would like to see at least two units started by fall, because they feel there is a need for multiple housing in the Albertville area. After some additional discussion, the Council agreed that there was a need for the special meeting to discuss the sewer extension and its relationship to a project of this type. A motion was made by Bob Braun ans seconded by Donatus Vetsch to set a special meeting of the Council for January 25, 1988 at 7:00 p.m. to discuss the issues of the sewer extension and the Darkenwald project and what the City's options might be in financing a project such as the one being proposed. All were in favor and the motion carried. The records should note that when scheduling with the financial advisor the meeting needed to be changed to January 26, 1988 at the same time. Jerry Holland and Mary Vetsch, representatives of the Lion's Club were present to find out what kind of information the City was requesting regarding the proceeds of their Charitable Gambling license. It was explained that the paper had reported that the City was requiring reports from the two service organizations have lices instead of that the City had discussed the possibilty of requesting reports. The Council assured the Lion's Club representatives that no action had been taken. It was then pointed out by Jerry Holland that there was concern that if reports were required that the City was over looking the Church who is currently licensed as well. It was explained that if in the future the City require a report that it would be required of any of teh organizations that are currently COUCNIL MINUTES PAGE 6 licensed with the State and is under the City's jurisdiction. The Council briefly discussed the meeting of the Joint Power's, Gary Schwenzfeier stated that he was caught a little off guard and was not ready to make a presentation on the last meeting of the board. Donatus Vetsch asked why the Council did not recieve minutes of the Joint Power's Board meeting. Both Gary Schwenzfeier and Maureen Andrews that they would check with Linda so that minutes would be supplied so that they could be included in packets. The Tax Increment Financing project was table because of a possible error in the information provided to Holmes and Graven from the County Assessor's office. The Council next reviewed Ordinance 1988-2 entitled, AN ORDINANCE PROHIBITING SMOKING IN THE COUNCIL CHAMBERS OF CITY HALL AND PROVIDING A PENALTY FOR VIOLATION THEREOF. Gary Schwenzfeier stated that he thought it looked completed, but asked who was going to enforce it. Bob Miller stated that the Mayor has the authority to enforce the Ordinance. Bob also stated that the League of Minnesota Cities asked that he send them a copy because they do not have a sample "NO -SMOKING" ordinance on file. With no other discussion a motion was made by D on atu s Vetsch and seconded by Gary Schwenzfeier to adopt Ordinance 1988-2. All were in favor and the motion was passed. The Council briefly reviewed the final copy of Ordinance 1988-1 entitled, AN ORDINANCE RELATING TO SNOW REMOVAL REPEALING ORDINANCE NO. 1985-4, AND PROVIDING A PENALTY FOR VIOLATION THEREOF. No action was need on the issue. The next issue discussed by the Council was the water problem out at the PPM plant. Thore Meyer told the Council that they are working on trying to get the issue resolved once and for all. He stated that Bob Sullentrap of their office is trying to find out if proper permits have been issued to theplant before any other action is taken. One of the Councilmembers expressed his concern that the Cityis spending money on issue that was already suppose to have been resolved. Thore pointed out that they have attempted to get the information in the past but to date nothing has happened, meaning the City is still at square one. Again the Darkenwald project was discussed briefly. Thore stressed his concern that in order for this project to work the financial package is the key issue that the Council needs to be concerned with. And that without a strong plan the project could make or break itself. The next item reviewed by the Council was the overtime calendars for the maintenance department. The only isse raised was the amount of time Ken is charging for Council meetings. There was some discussion whether or not Ken should be at all the meetings or if he should only be at the meetings that he is requested to attend by the Council. Maureen pointed out that _ there are times when Ken needs to be at the meetings and can not wait to be requested to attend by the Council. The Council agreed that it would be best to limit Ken's time at a meeting to one hour and that they would make a effort not to detain him any longer then a hour. If Ken would like to stay for more of teh meeting that he could COUNCIL MINUTES PAGE 7 r- do so on his own time. Maureen was asked by the Mayor to relay this to Ken as soon as possible. There was a brief update on the Park Board activities. Gary Schwenzfeier informed the Council that the issue of using the Hockey Association's broom had been resolved and that Ken was to get the equipment in the morning for cleaning the rink and then return it to St. Michael as soon as the rink was cleaned. The other issue regarding the park was the warming house. The Council was informed that a stove have been donated by Steve Klitzka. There was some question about keeping the warming house open, which was then referred back to the Park Board. The Council next reviewed the income recieved and bills to be paid. A motion was made by Gary Schwenzfeier and a second by Donatus Vetsch to approve the bills. All were in favor and checks 8448-8479 were approved. The Council briefly reviewed the final mill rate for 1988. The amount 36.565 was somewhat lower then what had been expected, but was in the range the Council had looked at at budget time. The Council was updated on the meeting with the School regarding the "grease" problem and the outcome of the meeting. Maureen asked that those attending the meeting review the minutes to assure that nothing had been left out prior to the approve of them. Copiey will be forwarded to the others invloved once they have been approved. Maureen next updated the Council on the search for a computer and software for doing the sewer billing. No action was taken on the issue, but the Council was informed that the software is much more expensive then what was planned for at budget time. In a related issue, Maureen asked that the Council concider' the building of the storeroom. Maureen pointed out that once the computer is purchased that the files in her office will need to be moved and really should go into a locke room. The Councilmembers stated that they would try to work together to get the room finished off. Maureen next infomed the Council that Lori Roden had given her two week notice and requested that she be allowed to fill the position as soon as possible. The Council agreed that Maureen could take steps to fill the position and suggested that she try through the MEED program again. Loretta is to check with Kenny Tiernan regarding the "Friendly City Days" buttons. and will get back to the Council at the next meeting what needs to be done. There was no other new business, so there was a motion to adjourn. The motion was made by Bob Braun and seconded by Gary Schwenzfeier. All were in favor adn the motion carried. ORDINANCE NO. 1988- )- AN ORDINANCE PROHIBITING SMOKING IN THE COUNCIL CHAMBERS OF CITY HALL AND PROVIDING A PENALTY FOR VIOLATION THEREOF The City Council of the City of Albertville, Minnesota ordains: Section 1. Declaration. The purpose of this Ordinance is to protect public health, comfort and environment by prohibiting smoking in the Council Chambers of the City Hall during that period of time that the Council, Planning Commission, Park Board or other City commission or bodies are conducting public meetings. Section_2. Definition. As used in this Ordinance, the following terms shall have the following respective meanings: "Council Chambers" means that portion of the City Hall used by the Council, commission, board or other body or occupied or open for occupancy by members of the general public in attendance at public meetings, including, but not limited to, the bathrooms and areas not separately enclosed, and specifically excluding private enclosed offices of City employees adjacent to the Council Chambers. "Public Meeting" includes all meetings open to the public pursuant to Minnesota Statutes Section 471.705, Subdivision 1. "Smoking" includes carrying a lighted cigar, cigarette, pipe or any other lighted smoking equipment. Section 3. Prohibition. No person shall smoke in the Council Chambers during the period 1/2 hour before a public meeting to 1/2 hour after the public meeting. Section.4. No Smoking Signs. The City Clerk shall post appropriate signs indicating that the entire Council Chambers is a No Smoking area during the periods provided in Section 3. Section.4. penalty. Any person who violates this Ordinance is guilty of a petty misdemeanor, and shall not be entitled to a jury trial, and upon conviction thereof is not subject to imprisonment, but shall be punished by a fine of not more than $100.00. Section 5. Effective Date. This Ordinance shall take effect and be in force from and after its passage and -1- publication. ��. Passed y the City Council of the City of Albertville this day of <i.�:�c�-_rt 1988. <J --------- Loretta Roden, Mayor ATTEST: Mau *on Andrews Administrator/Clerk (Published in the Crow River News ------) -2- d 59 QUj 9 r pd N _s Z S.- N tT - l 00 � U� r N 3_ Q o � _ ~ 4 N U V �- =1 4 U9 1 152 CLUB ALBERTVILLE BAR DOUG HIENEN ALBERTVILLE AREA JAYCEES PARK BOARD FUND RAISER TRI COUNTY ABSTRACT SEWER ACCOUNTS INCOME RECEIVED JANUARY 19, 1988 BILLS TO BE PAID JANUARY 19, 1988 VOLUNTEER FIREMAN'S BENEFIT ASSOC. r CHOUINARDS ROBERT MILLER DJ'S HEATING & AIR CONDITIONING BERGSTROM KILIAN HARDWARE HANK WEBER OIL CO. GARY SCHWENZFEIER MRS. ROBERT MCNURLIN (REFUND) BARTHEL CONSTRUCTION (REFUND) THOMAS m. mEULEBROECK, TREAS. MCFOA MEYER-ROHLIN MN CONWAY FIRE & SAFETY HACKENMUELLER'S CROW RIVER RENTAL VEHICLE REGISTRATION ROBER MINKEMA NORTHERN OXYGEN SERVICE INC. DENNIS FEHN GRAVEL, INC. MAUREEN ANDREWS KEN LINDSAY MIKE MERGES PERA MIKE MERGES KEN LINDSAY SUBTOTAL $ 192.00 442.00 6.00 100.00 224.00 20.00 794.40 $ 1,768.40 $ 81.00 24.20 260.00 7.00 27.00 23.70 211.40 34.49 88.26 710.02 15.00 5,952.26 13.00 10.64 35.00 53.00 200.00 15.60 35.00 587.81 654.00 224.30 146.44 6.50 5.50 SUBTOTAL $ 9,421.13 ADDITIONAL BILLS JANUARY 19, 1988 SCHUMM'S ELECTRIC WATER PRODUCTS CO. (HOLD) WRIGHT COUNTY AUDITOR/TREASURER $ 142.00 377.33 1,688.12 TOTAL $2,207.45 GRANDTOTAL $11,628.58 O. J. ARLIEN Wright County Auditor Wright County Courthouse - Buffalo, Minnesota 55313 Phone: (612) 682-3900 Metro: 339-6881 City of Albertville 1987 Assessed Values for 19 88 Taxes: Real Estate 4,793,593 Personal Property 258,221 Subtotal 5,051,814 Less Tax Increment Financing Districts - 779,161 TOTAL used in mill rate determination 4,272,653 FUND TAXABLE LEVY 19 88 MILL RATES Revenue $ 21,571 5.049 Streets 23,500 5.500 Fire Protection 14,351 3.359 Police 21,294 4.984 Park 6,930 1.622 PERA 1,998 .468 Bond: '81 7,000 1.639 '84A 59,576 13.944 TOTALS $156,220 36.565 This is a copy of the computation of your mill rate for taxes payable 19 88. If you notice any error in your levy, please contact Lois in the Auditor's Office immediately! O.J. Arlien Wright Coun y Auditor OJA:lme — Copy sent 1-4-88 SPECIAL MEETING REGARDING ELEMENTARY SCHOOL'S GREASE PROBLEM JANUARY 5, 1987 The meeting regarding the Elementary school's "grease" problem was convened on January 5, 1988. Persons present included Maureen Andrews, Ken Lindsay, Gary Schwenzfeier, Thore Meyer, Mario DeMatteis, Merl Schum and Warren Hallberg. Some general background information relating to the events of the summer and fall which lead up to this scheduled meeting was discussed. This information included: On June 25, 1987, Mr. Warren Hallberg met with Ken Lindsay and Maureen Andrews to discuss the grease problem at the elementary school. In the course of the discussion the possibility of installing a grease trap was listed as a possible alternative to the solution of the problem. This solution had been mentioned in an earlier discussion between Mr. Burke of the Elementary school and Ken Lindsay. It was the contention of Mr. Hallberg that the school could not install a greasetrap because of its location to the dishwasher and garbage disposal. In a phone conversation on July 1, 1987 and in a followup letter on July 14, 1987 the problem was discussed again. At this time, it was the opinion of the City Engineer, Chuck Eberhard, and Ken Lindsay that if an aprroved degreaser was used by the school and that annual cleaning of the school's sewerline was maintained that a greasetrap would not be required. In the letter dated July 14, 1987 the City reserved the tight to review the issue and request additional meetings to resolve any potential problems. On December 7, 1987 a letter was sent to Mr. Mario DeMatteis, the St. Michael -Albertville School Superintendanct, requesting a meeting to discuss the type of degreaser being used by the elementary school. This meeting was requested as the result of fact that Mr. Ken Lindsay had become aware of the fact that the degreaser being used by the school did not contain bacteria or enzymes which organically breakdown grease buildup. A meetitng to resolve the problem was suggested and then scheduled. Once the background information was reviewed the group began discussing the problem and the following documentation is the results of the meeting. Mr. Hallberg stated that in his past expirenses when working with schools that he has never had any problem with grease buildup at schools, because schools do not create grease common to fast-food type resturants. He feels that any problem at the school•is the result of a problem with the City's sewerline. Mr. Gary Schwenzfeier, Councilmember, disagreed with this statement and said that an inspection of the manhole proves that there is a buildup of grease in the line. Mr. Hallberg responded to this statement by saying that the buildup could be the result of the wast standing in the line because of a dip or obstruction in the mainline. PAGE 2 In an earlier phone conversation between Mr. Hallberg and Maureen Andrews, Ms. Andrews stated that it is common practice for cities to have established maintenance programs for cleaning sewerlines. Mr. Hallberg stated that when checking with other cities he had found that very few contracted their sewerline cleaning out. It was pointed out that the issue was not contracting the service out, but rather the maintenance program. Mr. Thore Meyer stated that many cities have their own equipment and do not need to contract with a company such as Roto-rooter. Mr. Meyer went on to say that the Citv is aware of some dips in the sewerline and for that reason when schedule maintenance is done on the system the areas were potential problems can arise are cleaned on an annual basis. At some point it may become cost effective to replace the problem areas or purchase equipment for line cleaning, but until that time the City is taking the necessary steps to keep the line trouble free. Mr. Hallberg went onto ask why the,new sewerline was not being used to move the waste away from the school. It was explained that is line was installed for emergency purposes so it there was another blockage that shool would not have to be closed down why repairs were being made. The City went on to further explain that even if the new line was was used the City would require that pretreatment of the waste be done. Basis for this requirement is that the City's sewer ordinance states that if a business discharges waste that is detrimental to the operation of the plant, that based on the operator's recommendation that pretreatment can be require. Ken Lindsay then asked Mr. DeMatheis is he had a problem with the requirements being set forth by the City. Mr. DeMatheis stated that he did not have any problems with what was being discussed, but that he wanted to see the problem resolved. Mr. Hallberg next pointed out that when the sewerline running from the old addition of -the schoold was removed so that cast iron pipe could be installed as part of the school addition that there was no trace of waste buildup in the line, and that based on that inspection does not feel the problem warrents annual cleaning or the installation of a greasetrap. Mr. DeMatheis stated that it was a real concern of the School District that if a problem continues down the lbv-, that it will dumped all back on the school. He questioned if there was some joint responsiblity to the problem. He alRn asked if there were some options available for resolving the problem once and for all and who would be responsible for any expenses incurred in doing so. The City explained that maintenance of the line is being assisted by requiring pretreatment of waste going into the line through the use of degreaser and wastetraps and that the school is not being singled out. Gary Schwenzfeier stated that the preventative maintenance program which has been established by the city will hopefully reduce any potentials for problems. There was then some discussion about whether or not the line in question had even been televised and if not why. Ken Lindsay stated that because of the cost and time involved the line was not done this summer when another project was being done. Maureen also stated that in an earlier converation with Mr. Hallberg that she had stated that she thought the line was not PAGE 3 excessable for televising. Mr. DeMatheis asked if the school was willing to televise the line and the city found that there was a significant drop in the line would the city be willing to make the necessary repairs on the line? It was explained by Thore Meyer and Ken Lindsay that the cost of teIevisin ig a line is very expensive because of all the factors involved, which include: travel time, setup time from two directions in a case such as this one, plus the cost per foot for doing the line. Thore pointed out that it would be more cost effective to televise this line when another area in town was being televised to keep some of the cost down. Thore Meyer also pointed out that the Cityhas to weigh the cost of maintaining a den -aged line through annual maintenance with the cost of reconstruction. And that when the benefits of replacing the line out weighs the maintenance costs involved that then the City Council would have to look at replacing the line. At this point, however, the City feels that through the maintenance program the line is being maintained in a mannor that does not justify the reconstruction cost involved. Mr. DeMatheis asked if the use of the degreaser is a temporary solution or a long term solution to the problem. The use of degreaser is a long term solution because grease can be traced out to the ponds. Mr. DeMatheis also asked how volatile is a chemical based degreaser on the line. Ken stated that there could be a problem with chemical base degreasers on the line. Mr. Hallberg stated that he did agree that there was a problem at the site were the school line feeds into the City line, but that it is a waste of money to jet the line each year. Mr. Hallberg asked if it would be acceptable if the school'agreed to use a degreaser approved by the City would they be required to continue to jet the line. It was pointed out bt this time the the school sewerline has a 4 inch drop in grade and that with that drop the lines tends to selfclean itself. Mr. DeMatheis asked what were the current costs to the district? Mr. Schumm stated that the school currently has the cost of the degreaser plus the cost of the jetting of the line. It was finally agreed that if the school would use an approved degreaser from a list of products provided by the City of Albertville, that the City qwould agree'that it would not be necessary for the school to have to jet their lines on an annual basis. The City will attempt to draw a list of approved product after discussing the problem with the MPCA, but that any product being used must be an enzyme or bacteria based. ,1 The question was asked why the school changed the type of degreaser. Mr. Schumm said that a sales representative selling a degreaser recommended the product as being the best on the market. There was also some discussion about how the dip in the line first appeared and Ken stated that it was his recollection that the school's waterline broke in the winter time and that when the repair was made that it was cold and it appeared that packing may have been difficult to do. Ken also stated that the epair was made by the Joint Powers and that the City was not involved with making any repairs. The Joint Power's Board may have more detail information on when the repair was made and by whom. PAGE 4 Mr. DeMatheis stated that he wanted the problem to be resolved and the findings put in writing so that at a later date the City would not change the paractice of treatment. In order to assure that the City and the School have the same understanding of the problem and the method of treatment the following issues were agreed to: FINDINGS 1. There is a grease buildup in the City's sewerline that the school's line flows into. 2. That the City and the school have agreed that the school will pretreat their waste with an approved enzme or bacteria based degreaser and that the -school will be.allowed to discontinue the annual jetting of the sewer line between the building and the City's line. 3. That the City will provide a list of 4 or 5 products that will be acceptable for -use. 4. That the City will continue to clean the sewerline upto the manhole at the location of the school. 5. That in the future, if the City does any televising of sewerlines in the City that the line in question will be reviewed. 6. If it appears that repairs are needed on the line in question an access to the line will be installed. 7. That the records should note the if line appears to have any demage that it should be noted that there had been a break in the water line and the because of the time of the year improper compaction may have caused the problem. S. If in the future, the line is replaced the City would still require the pretreatment be done. With an understanding of these _agreements, the meeting was concluded.