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1988-04-04 CC Agenda/Packetw CITY OF ALBERTVILLE P. O. BOX 131 ALBERTVILLE, MINNESOTA 55301 PHONE: (612) 497-3384 COUNCIL AGENDA APRIL 4, 1988 I. CALL MEETING TO ORDER II. APPROVAL OF THE AGENDA III. APPROVAL OF THE MINUTES * March 21, 1988 * March 24, 19BB IV. COMMUNITY FORUM * -Joint Powers --Amendment to Operating and Authorization Agreement Regarding Hook -Up Fees V. DEPARTMENT BUSINESS a. Maintenance -Street Repairs and Street Sweeping -Garage Discussion -Used Equipment -Gravel for Dikes at Wastewater Treatment Facility -Ponds School in Albany b. Engineering -Approval of Plans and Specification c. Legal Approval of Resolution Approving Plans and Specifications and Ordering Advertising for Bids for Street Improvement 1988-1A -Appro ot-al of Re a-1 }civrr-.ApppFegyinq Pions and Make our City ........ Your City Spec ificatiORtsi„,,*PO,,„QrO&ftylgsiAOvertising for Bids for Sewer. Water and Storm Sewer Imorovements_1988-3A -Resolution Adopting the Increase for Sewer Availability Charges and Establishing a Water Availability Charge -Dog Catcher Contract -Rezoning Ordinance for Westwind -Update on the Discussion with Darkenwald d. Administration *-Income Received and Bills to be Paid -Scheduled Meetings for the Council -Other Business VI. MEMBER'S REPORT VII. OTHER BUSINESS League of Minnesota Cities Update Available VIII. MOTION TO ADJOURN r� COUNCIL MEETING MINUTES APRIL 4, 1988 The regular meeting of the Albertville City Council was called to order by Mayor Loretta Roden. Council members present included Gary Schwenzfeier, Donatus Vetsch, Bob Braun and Don Cornelius. Others present included. Maureen Andrews, Bob Miller, Bob Sullentrop and Ken Lindsay. The agenda of the evening s meeting was reviewed by the Council. A motion to approve the agenda was made by Gary Schwenzfeier and seconded by Donatus Vetsch. All were in favor and the motion carried. A motion to approve the minutes of March 21st was made by Bob Braun and seconded by Donatus Vetsch. All were in favor and the motion carried. Gary Schwenzfeier made a motion to approve the minutes of March 24th. Don Cornelius seconded the motion. All were in favor and the motion carried. The Joint Powers amendment to the Operating and Authorization Agreement regarding the possibility of increasing; the hook-up fees was reviewed by the Council. The Agreement recommends an increase of $200.00 per Water Availability Connection (WAC) fee charged by the Board, but does nothing to increase the rates charged for water usage. During the discussi agreed that the increa fairly steep and that without raising the rat the Council that, the r Joint, Powers more than that the Board has re covering the day-to-day User Charge system has Council felt, that it n concerning the amendment, the Council s of $200.00 in connection charges is t should not be raised so significantly s as well. It was the mutual feeling of tes should support the operation of the it currently does. It was pointed out ied more on the use of the WAC fees for operations of the water system when a been established for that purpose. The Rs important that tht- RnarH th,a rates and charges and adjust them so that they better reflect the Purpose for which they were established. It, was also pointed that the Board should be concerned about whether or not sufficient funds are available to cover expenses that might incur from repairs to the water towers and wells over the next 5-10 years. Similar to the Councils past discussion regarding rates charged for City services, some money should be specifically earmarked for this purpose. Donatus Vetsch made a motion to send the amendment back to Joint Powers for further review. Don Cornelius seconded this motion. All were in favor and the motion carried. The Council next heard from the Maintenance Department. Ken Lindsay told the Council that the street sweeping could begin within the next two weeks and the street repairs and crack filling will be done after that. The Council was informed. Gary Schwenafeier and Ken Lindsay looked at Albert Barthel's garage. The roof needs repair and the door is entirely too small to suit the needs of the City. It was decided that the cost to repair the garage was not worth the City putting forth the time and money to move it out to the Wastewater Treatment Facility site. Ken Lindsay commented that he would like to see a small pole building erected for storage at a cost of $2,000 or $3,000. There was no further discussion or action taken on the matter. Ken told the Council members that the ice was off the ponds and that he would start the discharging process in about three weeks. Ken next discussed the subject of gravel for the dikes at the Wastewater Treatment Facility with the Council. Ken said he would like to see gravel from the ponds building to the splitter (a control structure) on the front side of the pond and to the control structure on the back side of the ponds. Ken pointed that, since the dike has been shaped already, that 4 inches of gravel on top should be sufficient. Ken also said that the City would not have to do all the work in one year. Ken was asked how much money he though it would take to do the amount that he wants to do this first year? Ken stated that $2,000 or $3,000 in gravel would go a long way. Gary Schwenzfeier agreed that, the work should be done now as everything is in good shape. There was some discussion regarding whether or not funds were available from the Liquidated Damages, it was agreed that there were funds remaining from the PCI settlement but the exact, amount was not known. It was agreed that Maureen should check on it for the next meeting. Ken asked for approval to spend up to a certain dollar figure and have as much gravel brought in to make up the amount. Don Cornelius suggested that the City allocate $3,000 for the gravel. and the necessary work. Bob Braun said that he would like to see the City get some prices per trick load or per ton for the gravel before having it brought in spread. The other members of the Council agreed with Braun's suggestion so Ken was asked to obtain three bids for the gravel work to be reviewed at the next meeting. Ken next, pointed out that the ad in the Crow Fiver News for the sale of the used equipment by the City was run under legal instead of the classifieds. It was agreed to run the ad one more week under the classified ad section. Ken Lindsay also questioned the reason for sealed bids. The minutes should note that it was suggested by the City`s attorney at a previous meeting., and decided upon by the Council, to use sealed bids as a way of the City being fair in it's negotiations with potential buyers. Ken next asked the Council about his request to attend ponds school in Albany May 10-13. He stated that early registration is encouraged. There was some discussion on what, the work load will be like in May, and whether or not Mike will be back to work. The Council felt that until they had a better idea about these issues that they would not be able to approve the school. The ponds school decision was again tabled until the next meeting. There was some discussion regarding Mike's progress and when he might be allowed to come back to work. Maureen informed the Council that Mike is currently in physical therapy now but that he will not be able to come back to work full time until the doctor gives him a clean bill of health. The next maintenance item was the discussion regarding Ken's presentation at the Annual Wastewater Operator's Seminar. Ken informed the Council that he thought it had gone well and Bob Sullentrop, who also attended the seminar stated that Ken had in fact done quite ann impressive job. The issue of the ditch that runs along the railroad tracks behind 57th Street from just below the water tower for about, 500 to 600 feet was discussed at some length. It was pointed out that, the ditch is filled with dirt, garbage, brush, grass clippings, etc., causing the water to not drain. It appears that the ditch needs to be cleaned out by the intake so that the water can begin moving again. Ken and Donatus have reviewed the problem and Ken does not think that a backhoe will be able to get back there to do the work. Bob Miller raised some questions as to who is causing the problems and who is responsible for the clear up. It was pointed out that the problem is the result of several influences, first the railroad has come along an cut out the bush along their property letting it fall were it may and that some of the property owners are also dumping grass clippings and brush back in the area as well. It was also pointed out that the problem is compounded because kids then go back in along the ditch and build water dams causing more blockage to occur. Bob was asked whether or not the railroad could be held responsible for some of the cost incurred in cleanup since some of the brush is from where they had done brush clearing? And whether or not the property owners abutting the ditch have some responsibility in assisting in keeping the ditch clear of debris"? Bob stated that in both cases there could be some responsibility attached to the adjoining properties since the ditch is a natural water way and the easement may fall within the confines of the property line. After hearing some further discussion, it was agreed that Maureen Andrews would send the railroad and the property owners a letter reflecting the problems with the ditch. Gary Schwenzfeier said that he and Ken would get me a list, of the properties affected by the problem. In addition to the standing water in the ditch area it was also pointed out that there is also water standing in the road ditch along Barthel Industrial Drive. Donatus Vetsch questioned where the water is it coming from? It, appears that there could be some problems with water backing up into the ditch as the result of location of the road in the Greenhaven Estates. It appears that there r_ould be a problem with the position of the culverts in the addition. It was decided that Maureen would get a copy of Omann`s plat from Frankfort Township to see if the problem can be located so the water will no longer be restricted. Bob Sullentrop next informed the Council that the plans and specs for street improvement 1988-1A and for sewer, water and storm sewer improvement 1988-3A were not quite ready but could be approved. Bob Miller presented the following resolutions to the Council for approval: RESOLUTION #1--RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND ORDERING ADVERTISING FOR BIDS FOR STREET IMPROVEMENT 1988-1A Gary Schwenzfeier made the motion to adopt this resolution which was then seconded by Don Cornelius. All were in favor and the motion carried. RESOLUTION #2--RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND ORDERING ADVERTISING FOR BIDS FOR SEWER, WATER AND STORM SEWER IMPROVEMENTS 1988-3A The motion was made by Gary Schwenzfeier and seconded by Don Cornelius to adopt this resolution. All were in favor and the motion carried. Someone questions whether or not the City has a recourse for the cost that are incurred in the instance when the City knows the name of the owner who chooses not to pick up their animal. Bob Miller pointed out that, the City has the option to cite a misdemeanor charge against the owner should the City be faced with unpaid fines and boarding charges. With no other discussion a motion was made by lion Cornelius and seconder? by Gary Schwenzfeier to adopt ORDINANCE 1988-3, ENTITLED "AN ORDINANCE LICENSING AND REGULATING THE KEEPING OF DOGS IN THE CITY OF ALBERTVILLE AND REPEALING ORDINANCE 1975-1 WITH RESPECT THERETO. All were in favor and the motion carried. Bob Braun next, made a motion to approve the agreements with Mr. David Stromberg for the transporting of animals to the City of Monticello and with the City of Monticello for the boarding of dogs once they have been impounded. Don Cornelius seconded this motion. All were in favor and the motion carried. The Council next reviewed the rezoning ordinance for the 105 acre plat known as Westwind from commercial to the districts of residential and multiple dwelling. In addition the ordinance places the land into the planned development district. Bob Miller reviewed with the Council the fact that the ordinance amends the zoning on the entire site so that it coincides with the layout of the concept presented by the Darkenwald group. With no other discussion, Donatus Vetsch made a motion to adopt ORDINANCE 1988-4, AN ORDINANCE AMENDING ORDINANCE NO. 1975-5 "REGULATING THE USE OF LAND, THE LOCATION AND THE USE OF BUILDING AND THE ARRANGEMENT OF BUILDINGS ON LOTS, AND THE DENSITY OF POPULATION IN THE CITY OF ALBERTVILLE, MINNESOTA" BY AMENDING THE BOUNDARIES OF THE RESIDENTIAL DISTRICT (RD), MULTIPLE DWELLING DISTRICT (MD), AND PLACING LAND INTO THE PLANNED DEVELOPMENT (PD) ZONING CLASSIFICATION. Bob Braun seconded the motion. All were in favor and the motion carried. Bob Miller next informed the Council that he had met with the Darkenwald group regarding the issue of the park land dedication. He told the Council that it appeared that they would go along with the Councils wishes regarding the additional money to be paid at the time the additional multiple dwelling units and the commercial development. The Developer's Agreement will be amended to reflect these changes. The income received and the bills to be paid were reviewed by the Council. The Albertville Family Care Center bill was not to be paid, but forwarded to Employees Benefit Administration .-. under Mike Merges Workman`s Compensation claim. The Council was informed that Ken had requested that the Waldor Pump bill be held until he receives answer on some questions concerning the bill. With no other discussion, a motion was made by Donatus Vetsch and seconded by Don Cornelius to approve the bills. All were in favor and checks 8600 through 8629 with the exception of check 8608 were paid. Maureen Andrews reviewed with the Council the upcoming scheduled meetings: -- Staff meeting on Tuesday, April 6th, Bob Miller s office at 2:30 p.m. -- Joint meeting with the Development Corporation RE: Marketing Material, Wednesday, April 13th Bob Miller next presented the information pertaining to dog control. The issues discussed included the contract with David Stromberg for transporting the animals to Monticello, the agreement with the City of Monticello for holding the animals and the fees to charge for animals picked up within the City limits. The Council discussed what would be reasonable charge for impounding the animal. There was some concern that if the City charged to much that we would faced with the problem that people may or may not pick their animal up from the dog catchers. After a lengthy discussion, the Council agreed upon the following fees: First Impound Fee - $ 20.00 Second Impound Fee - $ 50.00 Each Additional Impoundment - $100.00 The next item discussed was the agreement between the City of Albertville and Mr. Stromberg for transporting the animals to the Monticello pound. The agreement, lays out the responsibilities of Mr. Stromberg under the contract with the City of Albertville for which the City agrees to pay $12.50 per pickup, after having been billed by Mr. Stromberg, it was pointed out that the City of Albertville should be reimbursed by the owner for the transport fee at the time they come in to pay the impound fees. The Council next reviewed the agreement to be entered into with the City of Monticello for holding the impounded animals. The City of Monticello will charge the owner $6.75 per day for boarding the animal and that the owner will be responsible for paying the fees prior to the release of the animal. It was noted that, in the case of animals that are not retrieved from the pound the City will be responsible for any costs incurred (including .-. the boarding and destroying the animal if necessary.) -- Board of Review Meeting on Tuesday, April 19th, 7:00 p.m., at City Hall. The Council was also informed that Marlynn Corcoran of Champlin would be present that evening to discuss what they have done regarding their garbage contracts. The next item on the agenda for approval by the Council was the on and off sale liquor licenses for: RONAY'S ON MAIN ALBERTVILLE BAR 152 CLUB HACKENMUELLER'S Don Cornelius made a motion to approve the liquor licenses for Ronay's on Main, Albertville Bar, 152 Club and Hackenmueller's pending the City receiving proof of insurance and bond coverage for each of the license applications and pending payment of the application fee. Bob Braun seconded this motion. All were in favor and the motion carried. Gary Schwenzfeier brought to the Council's attention that there has been dumping on the Beaudry"s property off Barthel Industrial Drive. There was some discussion about the area being cleaned up and that a "No Dumping" sign posted. It was pointed out that a posted sign may not enough, because in the past the signs have ,just been put up but then removed. It was the feeling of the members of the Council that additional steps will need to be taken to stop the problem from occurring again. It was suggested that a barricade or some type of fencing may need to be installed to stop the problem once and for all. Maureen will contact Beaudry's about this problem and see if the City could get permission to go onto the property and clean it up once and for all and then install the necessary signs and barricades to stop the problem from occurring again. The issue was tabled until the next meeting. The Council was informed that the latest issue of the j,Leahzue Minnesota Cities Update was available for review. Gary Schwenzfeier suggested a temporary solution to the phone problem be that Maureen give Ken's number (497-3145) to the staff people so that they would be able to get through to Maureen if the other line was busy. It was pointed out that this line would be limited to staff and short phone conversations. There was no other business so a motion was made to adjourn. The motion was made by Donates Vetsch and seconded by Don Cornelius. All were in favor and the meeting adjourned. INCOME RECEIVED APRIL 4, 1988 SEWER ACCOUNTS 3,146.30 SHERBURNE COUNTY ABSTRACT CO. 3,733.96 BARTHEL CONSTRUCTION 971.54 PSYK CONSTRUCTION 913.90 BARBARA GOTH 10.00 ALBERTVILLE AREA JAYCEES 70.00 ROXANN ZACHMAN 22.50 DUANE SWEEP 22.50 ZIMMER BROS. 475.00 TOTAL $9,365.70 BILLS TO BE PAID APRIL 4, 1988 G.D. LaPLANT SANITATION 33.00 WALDOR PUMP 332.60 MINNESOTA COPY SYSTEMS, INC. 193.20 ALBERTVILLE FAMILY CARE CENTER 77.00 ELK RIVER STAR NEWS 18.00 QUEST INFORMATION SYSTEMS 62.50 UNITED TELEPHONE SYSTEM 144.49 MTI DISTRIBUTING CO. 38.99 SIMONSON LUMBER 177.58 WRIGHT COUNTY SHERIFF 3,558.76 NSP 1,747.67 RICK WACKER 29.04 MAUREEN ANDREWS 596.81 KEN LINDSAY 654.00 LORIE VILLAREAL 301.36 BRUCE NELSON 366.88 QUEST INFORMATION SYSTEMS 5,543.00 PETTY CASH ALBERTVILLE AUTO PARTS 258.99 BARCO 97.29 LORETTA RODEN 157.68 DONATUS VETSCH GARY SCHWENZFEIER BOB BRAUN DON CORNELIUS 65.00 D.J.'S TOTAL HOME CARE CENTER 146.80 LONG LAKE FORD TRACTOR 90.90 DON'S AUTO SERVICE 305.85 TOTAL $14,937.39 Ru1i- %Xeme TO +City Council City of Albertville DARRELL WOLFF Albertville, Minn. 55301 Wright County Sheriff BUFFALO, MINN. 55313 REGARDING: Monthly report DATE: March 18, 1988 Dear Council: Enclosed is your monthly report for February, 1988. A total of 87 hours were worked for the month. Your billing is as follows: January, 19$8 -- $ 1,779.38 February, 1988 -- $ 1,779.38 $ 3,558.76 DW:dl enc. Yours truly, Darrell Wolff Wright County Sheriff R1 ., 18-MAR-88 INSTALLATION N"—WRICHT CO. SHERIFF DEPT- PACs CFS14 JURIS: 21*t�+� PRIMARY ISN'S ONLY? NO E N F 0 R S HOW RECEIVED CODES: ALL ACTIVITY CODES: ALL CALLS FOR SERVICE INCIDENT SURMIARY BY ACTIVITY 02/02/88 THRU 02/29/88 ACTIVITY CODE/ PRI INCIDENT SE8 HOW TIFF DATE PERSON/ DESCRIPTION GRID LOCATION APT OFF NUMBER NO. RECV RECV REPORTED BUSINESS NAME 09400 0 I94 !c C19-21 262 M2063 01 P 1703 02/14/88 ANSE- ENT, BAN FN ACCIDENTS - NON -REPORTABLE 09400 911 I94 AT AUBTV-21 MSP 88002400 01 P 1847 02/21/88 DON'S AUTO IV ACCIDENTS -NON-REPORTABLE 09M 0 ALBERTVILLE VILL 297 8WO1858 01 P 0405 02/10/88 BRAGER INC MOTORIST AID 09820 0 AL.BERTVILLE VILL 276 88002017 01 P 2109 02/13/88 FE1MS, MARCIA DOG COMPLAINT 09920 0 ALBERTVILLE VILL M2502 01 P 1120 02/24/38 TRUSS MANUFACTURING COMPANY ALARM 09921 911 ALSERTVILLE VILL 289 8WO1758 01 P 0728 02/08/88 LAMPPOST INN SUSPICIOUS PERSON A ,4�141^ ► 0 ALBERTVILLE VILL 262 88001581 01 P 1038 02/04/88 LINDSEY, CPA DAVID BURG 1-OCC RES NO FRC-D-11M! "-COM THEFT P3110 �lrr 0 ALBERTVILLE VILL 279 38002160 01 P 1701 02/16/88 BARTHEL, NORMAN MRS PROP DAMAGE-MS-PRIVATE-UNK INTENT JURIS 21 TOTALS - NUMBER OF INCIDENTS: 3 14 - Car & subject checks 2 - Citizen aids 1 - Motorist warned 3 - Traffic tickets issued. RLG.>; 25-MAR-88 ADJ02 JUtIS: 21 PRIMARY ISN'S ONLY? NO _ NAVE TYPES: A T B ACTIVITY CODES: ALL ACT GRID OFF NAME CODE NO. TYPE ACTIVITY DESCRIPTION 09M TI-MA 272 T DRIVING VIOLATION (MISC) 09120 TI-MA 299 T SNOWBIRD WM TI-MA 266 T FAIL TO STOP FOR SCHOOL BUS INSTALLATION NAME--WRIGHT CO. SHERIFF DEPT- PAGE 1 tttttt E N F 0 R S ADULT SUMMARY BY ACTIVITY - WITHIN 'DATE REPORTED' 02/01/88 THRU 02/29/88 ADULT NAME ADDRESS ENSTRUM, ROBERT EDWARD 55" LANDER AV BOX 23 DEMARS, EDWARD LOUIS 11624 80TH ST NE VETSCH, DUANE ALEN 6620 LABEAUX AV NE JUAIS 21 TOTALS - NUMBER OF INCIDENTS: 3 INCIDENT PER INC DATE OF: DATE OF ARREST NUMBER SEQ SEQ REPORT DISPOS. DISPOSITION CITY STATE ARREST 8M1577 1 1 2/04/88 NO ENTRY ALBERTVILLE MN 88962838 1 1 2/04/88 NO ENTRY ALBERTVILLE MN 88965914 1 1 2/11/88 NO ENTRY ALBERTVILLE MN CITY OF ALBERTVILLE P. O. BOX 131 ALBERTVILLE, MINNESOTA 55301 PHONE: (612) 497-3384 ADDITIONAL AGENDA ITEMS APRIL 41, 1988 I. SCHEDULED UPCOMING MEETINGS: APRIL 5TH -- STAFF MEETING APRIL 12TH -- BOARD OF REVIEW @ 7:00 P.M. MEETING WITH M. CORCORAN RE: GARBAGE HAULING APRIL 13TH -- JOINT MEETING WITH THE DEVELOPMENT CORPORATION RE: MARKETING MATERIAL II. APPROVAL OF ON AND OFF -SALE LIQUOR LICENSES FOR: RONAY"S ON MAIN ALBERTVILLE BAR 152 CLUB HACKENMUELLER'S *PENDING THE CITY RECEIVING PROOF OF INSURANCE AND BOND COVERAGE FOR EACH OF THE LICENSE APPLICATIONS. IN ADDITION THE COUNCIL SHOULD ADOPT THESE PENDING PAYMENT OF THE APPLICATION FEE. Make our City ........ Your City We invite Home. Industry. Business