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1988-06-20 CC Agenda/PacketCOUNCIL AGENDA JUNE 20, 1988 I. CALL MEETING TO ORDER II. APPROVAL OF THE AGENDA * III. APPROVAL OF THE COUNCIL MINUTES -- June 6, 1988 -- June 20, 1988 IV. COMMUNITY FORUM * 7:10 Joint Power's Update -- Approval of Resolutions pertaining to the WAC Fees (Update) • COUNCIL AGENDA PAGE 2 V. DEPARTMENT BUSINESS a. MAINTENANCE - Project Updates b. LEGAL - Resolution Relating to Surface Rater in Westwind Development C. ENGINEERING - Study of Surface Water Drainage for the Undeveloped • Areas of Albertville - Project Updates - Other Business d. ADMINISTRATION * - Income Received and Bills to be Paid - Grinding Stump for Gary Barthel (Cont. Discussion) - Request for Public Hearing for Carl Welter Property from Agricultural to Commercial to allow the location of a Billboard Sign on the same - SAC RESERVE CAPACITY REPORT AND GUIDELINES - Other Business COUNCIL MINUTES PAGE 3 VI. MEMBER'S REPORT 0 VII, OTHER BUSINESS VIII. MOTION TO ADJOURN n CITY OF ALBERTVILLE P. O. BOX 131 ALBERTVILLE, MINNESOTA 55301 PHONE: (612) 497-3384 COUNCIL MINUTES JUNE 20, 1988 The regxlar meeting of the Albertville City Council was called to order by Mayor Loretta Roden. Members present included Gary Schwenzfeier, Donatus Vetsch, Don Cornelius and Bob Braun. Others present included Maureen Andrews, Bob Miller, Brad Farnham, Thore Meyer, Bob Sullentrop, Ken Lindsay and Lorie Villareal. The public hearing on the vacation of street as shown and dedicated in the plat of Royal Addition was called to order by Mayor Loretta Roden. Maureen read the notice of hearing describing said vacation. The records should note that two of the petitioners were present and that no comment regarding the vacation was made. Hearing no questions or comments Mayor Roden asked for a motion. A motion was made by Don Cornelius and seconded by Donatus Vetsch to approve the vacation of the 60 foot strip of land, between the extension of the North lines of Lot 1, Block 2 and Lot 4, Block 1 of the Royal Addition and the extension of the South lines of said Lot 4, Block 1 and said Lot 1, Block 2. All were in favor and the motion carried. A motion was made by Bob Braun and seconded by Donatus Vetsch to close the public hearing. All were in favor and the motion carried. Mayor Roden next called to order the public hearing on the vacation of part of Old Highway No. 152. Maureen read the notice of hearing describing said vacation. A motion was made by Bob Braun and seconded by Donatus Vetsch to table the hearing until the City Attorney arrived, so that he could take part in the discussion. All were in favor and the motion carried. The agenda for the evenings meeting was reviewed by.the Council. Don Cornelius made a motion to approve the agenda and Bob Braun seconded it. All were in favor and the motion carried. The approval of the June 6th Council meeting minutes was tabled until the next meeting at (teary Schwenzfeier's request, because he had been out of town and had not. had time to review the minutes. A motion to approve the minutes .-� had been made by Don Cornelius but was later withdrawn so that Gary Schwenzfeier would have an opportunity to review the minutes. Make our City ........ Your City We invite Home, Industry, Business COUNCIL MINOTES PAGE 2 The Council approved a 3.2 Beer License for the Parish Festival to be held July 17, 1988 from 11:00 a.m. to 3:00 p.m. The motion approving the license was made by Donatus Vetsch and seconded Q Don Cornelius. All were in favor and the motion c..,arr ied , pending the City receiving the app l icat ion and payment for the license. The Council tabled the discussion of the Joint Power's connection charge increase until the City Attorney arrived. The City Engineer updated the Council on the constriction projects currently underway in Albertville. The Council was informed that the sewer has been completely installed in the interior portion of the Westwind project and up to the intersection of C.S.A.H. 37 and 19 and that the watermain is currently being installed. Storm sewers will be installed once the watermain has been completed. The installation of the lift station will follow, once the necessary easements have been put into place. Bob Sullentrop informed the Council that they may be installing a culvert under the existing road so that the water will not be trapped. The Council was informed that Buffalo Bibiminou s is scheduled to start on ,June 21, 1988 in the Barthel Addition with the black top, curb and gutter and will then follow up with the Hackenmueller road and the street maintenance program. The public hearing on the street vacation of part of Old Highway No. 152 was reconvened. The City Attorney reviewed with the Council the backgruand of why the street vacation was needed. As Bob pointed oat when the City received Old Highway 152 from the State of Minnesota, it was assumed that the State had rightful title to the property and not just an easement for the road right-of-way. Based on that assumption when the City relocated Barthel Industrial Drive there was a transfer of the Old Highway 152 land for the new right-of-way. It was not until Mr. Pat Meyer requested Title Insurance on the constriction of his new gas station that it came to the City`s attention that when Old Highway 152 was abandoned that it should have reverted back to the original fee holders (the Beaudry`s), instead of being exchanged with Ray and Jeannette Carron for the new right-of-way. In order to resolve the problem the City Attorney met with Beaudrys and had then, sign the title of the property over to the Carrons who then turned the title over to Pat Meyer. In an effort to correct the problem once and for all so that Mr. Meyer would be able to get the Title Insurance the City agreed to hold the hearing on the vacation so that the property would be under proper ownership. ., COUNCIL MINUTES PAGE 3 The Mayor asked if there were any questions regarding the vacation and hearing none called for a motion. A motion was made by Gary Schwerizfeier approving the RESOLUTION VACATING PORTION OF OLD TRUNK HIGHWAY NO. 152 IN SECTION 1, TOWNSHIP 120, RANGE 24 IN THE CITY OF AI.BERTVILLE. The motion was then seconded by Bob Braun. All were in favor and the motion carried. Bob next inforrr"d the Council that there was some concern regarding whether or not the County Recorder's Office would accept the waiver of re.,gul.ations and the approval of transfer, division and combination of real property in the Northwest Quarter of Section 1, Township 120, Range 24 without the City Cruncil`s formal approval. In an effort, not to delay the Meyer project anymore the following resolution was introduced and passed upon. A rw-)tjon approving the RESOLUTION REGARDING CERTIFICATION AND RECORDATION OF DEED was introduced by Gary Schwenzfeier and seconded by UDn Cornelius. All were in favor and the motion carried There was no other business so a motion was made to close the hearing. The motion to close the hearing was made by Bob Braun and seconded by Gary Schwenzfeier. All were in favor and the motion carried. The next issue discussed by the Council was the outcome of the 1988 bond sales. Brad Farnham, of Juran and Moody, reviewed with the Council the bids received on the two bonds being offered by the City of Albertville. The first bond reviewed was that for the $790,000.00 G.O. IMPROVEMENT BONDS OF 1988. Three bids were received for the offering, which included bids from AMERICAN NATIONAL BANK with a Net Interest Rate of 7.53%, FIRST BANK MINNEAPOLIS with a Net Interest Rate of 7.23%, and PIPER, JAFFRAY & HOPWOOD, INCORPORATED with a Net Interest Rate of 7.34%, with the low bidder being First Bank Minneapolis. The second bond reviewed was that for $210,000.00 G.O. SEWER AND WATER REVENUE BONDS FOR. 1988. The City received three bids on this bond as well, which included AMERICAN NATIONAL BANK with a Net Interest Rate of 7.57%, FIRST BANK MINNEAPOLIS with a Net Interest Rate of 7.32%, and PIPER, JAFFRAY & HOPWOOD, INC()RPORATED with a Net Interest Rate of 7.37%. Again First Bank Minneapolis was low bidder. Brad wrint on to explain that Juran and Moody had expected about 6 bidders for the sale but that there had been 5 other sales the same day, therefore reducing the number of buyers. As par, of this discussion Brad reviewed with the Council recent sales comraring the size of the issue, the number of years the tond was being: sold for and what the rating of the bonds were. ' In an effort to better understand the other bond gales, Brad reviewed with the Council the rating system used for bonding and how it effects the interest rates that, the bonds are sold at. Brad explained that the rating system is mach like a report card, that is, the higher the rating the rrx-)re COUNCIL MINUTES PAGE 4 secure the bond is. The rating is received from one of two national firms in New York, which review the City's financial background (i.e. outstanding debt, securities, past credit history, ect.) and establishes the rating on the information provided. (See information on page 40 of the Official Statement.) Brad explained that Juran and Moody had planned on applying to Moodys in New York for a rating for this bond sale, but after additional review determined that the rating the City would receive may not be favorable enough to justify the cost involved in obtaining the rating. Brad explained that they would not want to go to a bond sale with anything less than a Baa rating and that they felt that they were better off going with a non -rated bond. There was some discussion regarding whether or not the City of Albertvi.11e`s sale was effected by the fact that the bonds were not rated and Brad pointed out that when comparing Albertville's bonds with some of the others sold the same day that our bonds were treated as Baa rated bonds, me-aning that the market felt that these were strong, secure bonds. With no other discussion regarding the rating system Brad next reviewed the actual bond sales, comparing them to the estimates used in structuring the bonds. For this discussion Brad provided the Council with a copy of the new bond schedule as well as the old one so that the Council could see how the structuring varied. Brad pointed out to the Council that even though the bond had been structured with a stipulation that the City would be required to annually increase the mill levy to cover that it appears that annual cumulative totals should adequately cover any mill rate increase which corresponds with the issuance of these bonds. (Attached to the Council packet is a copy of the bond schedule which was discussed. Brad next reviewed with the Council the schedule for the for the G. O. Sewer and Water Revenue Bonds of 1988. Again he pointed out that the actual sale came in just about were Juran and Moody had expected and that based on the FUTURE CONNECTION CHARGE TABLE and the assumption that the City of Albertville will have 40 permits per year the bond will support itself comfortably. The minutes should note that the table does riot take into account the fact that the City of Albertville is also collecting the $200.00 for the Albertville WAC which will provide some cushion if the number of building permits were to drop off, but that Brad cautioned the City to watch the permits to assure that there are enough to cover the debt or make any monetary adjustments to cover the decrease in the permits pulled. With no other discussion the Council acted on the bond sales. Because the bonds were sold as two separate issues the (council was informed that the - approval of the sales needed to be done in two separate motions. d COUNCIL MINUTES PAGE 5 A motion recommending the award of the $790,000.00 General Obligation Improvement Bond with an Net Effective Interest Rate of 7.23X to the FIRST BANK MINNEAPOLIS was made by Donatus Vetsch and seconded by Gary Schwenzfeier. All were in favor and the motion carried. A motion recommending the award of the $210,000.00 General Obligation Sewer and Water Revenue Bond with an Net Effective Interest Rate of 7.32°% to the FIRST BANK MINNEAPOLIS was made by Ion Cornelius and seconded by Gary Schwenzfeier. All were in favor and the motion carried. Brad told the Council that Juran and Moody would try to close on the bonds by July 5th if possible or if not sometime during the first week of July. The records should note that Juran and Moody is holding the Good Faith check in their safe. The last issue Brad wanted to review, with the Council was the issue of the Advance Refunding. He informed the Council that in reviewing the current trend with interest rates that he would like to hold going to sale a little longer in an effort to get as good of interest rate as possible. The Council agreed and asked to be kept informed of the interest rate trends. Mr. Tom Hauck, of Travelers Outdoor Advertising, made a request to the Council to install a second face to his existing sign which currently advertises PERKINS. He informed the Council that the second face would show to the eastbound traffic and would be almost identical in size to the other side. The Council was informed that Mr. Hauck had reviewed the new sign ordinances and had made application for the second sign face on his existing structure. There was a question regarding the location of the sign and the Council was informed that the sign is placed in such a location that it will meet the 500 feet requirement of the Ordinance as well as the requirements for height and light, ect. There were no other questions regarding the matter, so Don Cornelius made a motion to issue the sign permit to Mr. Hauck pending the Building Inspector`s approval. Gary Schwenzfeier seconded this motion. All were in favor and the motion carried. Maureen informed the Council that the County Board would be reviewing the issue of drainage to WESTWIND into Ditch 09 at its regular meeting on Tuesday morning, June 21st at 9:00 a.m. The issue relates to what impact; if any, does the plat on County Ditch #9 have. It was pointed out that the County"s decision will have some impact on any future development west of County Road #19. .. COUNC I L M I NWES PAGE 6 Ilan Cornelius raised the question regarding what the City charges for fees on billboards and whether or not it would be feasible to increase these rates since the sign permits are renewable in ,July. It was questioned whether or not the City is getting fair fees or should the City be looking at raising these fees. It was suggested that the City check with some of the other communities along I-94 to find out what is being charged for fees. Bob pointed out that the legal theory behind permits such as for signs and liquor licenses, etc. are not known as revenue generating permits. They are usually used for things like administration costs where the costs cart be justified. Don Cornelius suggested that the issue be tabled until some checking has been done. Mr. Harry Weber brought to the attention of one of the Council members that some parking problems have been occurring with the municipal parking lot. People have, on occasion, parked on his lawn and have blocked his driveway. Another complaint was that trucks sometimes leave their reefers ginning at night and it becomes quite bothersome. Ken commented that the lot should say "G---aztuter Parking" and not "Municipal Parking" since the property belongs to the County and not the City. He also ccaimented that some cities charge a small fee and give a sticker for a spa,:. The revenue is then used to maintain the lot. Another point made was that diagonal parking on one side of the lot and parallel parking on the other side should be considered. The lot could also use some gravel. There was Borne discussion that the biggest problem the City has is that the property belongs to the County. The City can't close the lot to parking nor can they close to trucks using the lot. It was decided that Maureen should check with the County to see what the City's options are. As far as Mr. Webers complaints go, it was suggested that he call the Sheriff`s Departir,ent if commuters park illegally on his lawn or block his driveway. The Council heard next from the Maintenance Department. Ken told the Council that the damping area on Beaudry`s property had been leveled off and that the streets had been swept, etc. in preparation of Friendly -City Days. The tearing down of the old plant at the Wastewater Treatment Facility has been started. Discharging is being done now and everything is going fine. Samples have been pulled but results are riot in yet from Feed -Rite. .i Lon Cornelius commended the Maintenance Department on the good job that was done in cleaning up after Friendly City Days. All in all, things stayed pretty clean. CCAJNCIL MINUTES PAGE 7 Donatus also reported that the comments heard from St. Michael was that the committee and the entire community had done a "good job" organizing the events and that everyone seemed to have had fun. Sheriff Darrell Wulff let it be known that Albertville's Friendly City Days Parade was one of the best parades he has led this year. Ken next discussed with the Council the issue of checking the pumps on weekends when he may not be around. He is requesting that the City pay $10.00 per hour instead of the $8.00 per hour which is what is currently being paid to Pete Merges, or to whoever checks the pumps, for that one hour per day needed to check pumps. It does not amount to that much and it's well worth it to have someone willing and capable of checking the pumps when it becomes necessary. UDn Cornelius made a motion to pay $10.00 per hour for any non --employee for checking the pump; while Ken is away. Donatus Vetsch seconded the motion. All were in favor and the motion carried. Ken also requested that the pay for emergency call outs (only when it-s an outside person) be raised from $8.00 per hour for the first hour and $5.00 per hour for any hours after the first to $10.00 and $7.00 per hour. Donatus Vetsch made a motion to pay $10.00 and then $7.00 per hour for emergency call outs. D-3n Cornelius seconded this motion. All were in favor and the motion carried. The clarification of a summer helper was discussed. At this point, the Coouncil is not asking Mike Merges back. He has made no contact indicating that he wanted to return to work. The Council is requesting that a written resignation be given to the City and that Mike be notified of this request. Ken informed the Council that Don Kmecik is interested in the job but does not like climbing up and down ladders. An eighteen year old young man was also interviewed by himself and Don Cornelius. The man does not have a drivers license and the interview was not very impressive. Since Mike's position was under a MEED contract, it was suggested that the City hire another MEED person to fulfill the balance of the MEED contract until next May. The MEED office will be called and an ad will -be put in the lox -al newspaper. Keith Franklin presented to the Council for their review the six sign permit applications and the structural engineering blueprints, all of which have been ap'prr ved by the building inspector. These signs will be a 30 foot display (18xl2x30) with one face and lights. Only one advertiser is involved and Mr. Franklin is trying to stay consistent on both sides of the road. He estimates that it will take six months to Oxnplete all the construction. COUNCIL MINUTES PAGE 8 Finding everything in order, Ion Cornelius made a motion to approve all six sign permits applications for Mr. Franklin. Gary Schwenzfeier seconded this motion. All were in favor and the motion carried. Mr. Franklin thanked the Council before departing from the meeting. The resolution pertaining to the City of Albertville`s SAC/WAC charges was discussed briefly. It was decided to move forward and establish a formal resolution with fees established at $475.00 for 1988 and $575.00 for 1989. The fees are something that should be looked at each year. Bob Braun made a motion and Donatus Vetsch seconded it to approve the SAC/WAC resolution as amended. All were in favor and the motion carriers. Motions were needed next to approve the resolutions for the Virgil and Kim Pouliot lot subdivision. Donatus Vetsch made a motion to approve the RESOLUTION WAIVING THE ^ PLATTING REQUIREMENTS OF THE ALBERTVILLE ZONING ORDINANCE as pertaining to the Pouliot lot subdivision. Don Cornelius seconded this motion. All were in favor and the motion carried. Bob Braun made a motion to approve the RESOLUTION GRANTING A VARIANCE FROM THE PERFORMANCE STANDARDS set FORTH IN THE ALBERTVILLE ZONING ORDINANCE as pertaining to the Pouliot lot subdivision. Don Cornelius seconded the motion. All were in favor and the motion married. The amendment to the Westwind Developer's Agreement concerning pylon signs was the next issue brought before the Council. After some brief discussion, Gary Schwenzfeier made a motion to adopt the amendment to the Westwind Developer's Agreement to authorize the amendment to the Developer's Agreement regarding the appropriateness of the use of pylon signs in the area of the commercial development. Bob Braun seconded the row-)tion. All were in favor and the motion carried. The next issue discussed was that of the easement required for the installation of utilities (i.e. sewer line and lift station). It was Bob Miller's recommendation that the City obtain fee title for the land that, the lift station will be located on which would require that the City purchase the land from Andy Savitski. It, was also pointed out that there had tx--en some discussion with Don Savitski regarding the exchange of the easement required for the improvements for the contractor doing some blacktopping in his parking lot. DArrently, it appears that the following easements are required: DJ's has ^ one easerrj,-nt, Savitski's has two, Westwind has one and Braun's property needs to be checked on. C()MCIL MINUTES, PAGE 9 The income received and the bills to be paid were reviewed by the Council. The Commercial West bill was questioned as to what it was for. It was clarified for the Council that Commercial West is a company that advertises bond sales. Hearing no other questions or comments, Ikanatus Vetsch made a motion to approve the bills. Don Cornelius seconded this motion. All were in favor and checks 8781 to 8820 were paid. The grinding stump for Gary Barthel was again discussed. There does not seem to be that many stumps within the City. The question was raised as to how much per inch would it cost to have a stump ground out. The issue was tabled until some checking on stump removal costs was done before making any decisions on Mr. Barthel"s stump removal request. Northern States Power has been contacted about either taking down or just topping the poplar trams by Mrs. Menzel"s property on 57th Street. They will be in contact with the City. The matter of junk cars sitting on the property of several residents in the City was discussed again briefly. There was some discussion as to what is Considered a "yolk car". A five day notice letter mentioning the City ordinance that a vehicle be licensed and operable will be sent to those residents with vehicles that have been just sitting for along time. Gary S(--hwenzfeier made a motion to send letters to these residents. I)on Cornelius seconded the motion. All were in favor and the motion carried. A motion was made by Dori Cornelius and seconded by Gary Schwenzfeier to change the City of Albertville's Council meeting date to July 5th because of the July 4th holiday. All were in favor and the motion carried. Ray Little is requesting a public hearing on his property where he intends to put up a billboard sign. There was some question as to whether a license or permit is necessary and whether or not Mr. Little has 5W feet of land. The Council is requestirig a survey showing that there is 5- feet of land or the request may be turned down. Mr. Little is just asking for rezoning, no billboard permit yet. He is entitled to a public hearing for rezoning but it must go before the Planning Commission first. -A list of the property owners must also be obtained. Gary S,-hwenzfeier made a motion to approve a public hearing for the Little property on July 18th at 7:30 p.m. Bob Braun seconded the motion. All were in favor and the motion carried. COUNCIL MINUTES PAGE 10 The Council next discussed getting the other air conditioner rrxxtnted on the scAith side of the building. The discussion included whether or not the air conditioner should be mounted on the walls or whether the City should look at installing central air. There was discussion whether or not central air would be more cost effective since some rewiring would be necessary as the circuits in the City Hall are overloaded now. Ken pointed out that circulation is also necessary in the fire barn and shop. Fans in the fire barn will not help the circulation and it was suggested that installing several roof louvers on the fire barn and shop's nx-)f may help to a -ire the problems. It was decided to get a couple of bids as soon as possible both ways: mounting units and the necessary wiring, and central air. Maureen requested that the SAC Reserve Capacity Repx:)rt and Guidelines be tabled until the next meeting. Don Cornelius brought to the Council's attention that we need to be more informed on the Joint Power's situation. There seems to be controversy over who's going to pay (what cities) for additional trunk line extensions beyond what is Milt. Bob will look over the resolution and get back with Gary by Wednesday. The City of Albertville was presented with a Certificate of Appreciation for 42 years of continued membership by the League of Minnesota Cities. There has been no response to the letter to Hordis Bros. pertaining to their sewer bill. The ordinance allowing the City to levy to the Cx-.A.inty tax rolls will be checked on. There was no other business or comments, so a motion was made by Gary Schwenzfeier and seconded by Don Cornelius to adjourn the meeting. All were in favor and the meeting adjourned. .j