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1989-02-06 CC Agenda/Packet• CITY COUNCIL AGENDA FEBRUARY 6, 1989 I. CALL MEETING TO ORDER II. APPROVAL OF THE AGENDA III. APPROVAL OF THE MINUTES * - January 17. 1989 * - January 19, 1989 - January 24, 1989 IV. COMMUNITY FORUM V. DEPARTMENT BUSINESS a. MAINTENANCE - Lift Station Alarm - Westwind Road b. ENGINEERING - West Albertville Drainage Study Update - Discussion on Watermain Under I-94 - Other Business c. LEGAL - Commuter Parking Lot Update - Joint Discussion Re: Storm Water Districting - Other Business d. ADMINISTRATION * - Income Received and Bills to be Paid - Health Insurance Information * - Letter and Application for Developers - Joint Power's Update and Approval of Operating and Authorization Agreement - Other Business VII, MEMBERS REPORTS VIII, OTHER BUSINESS - Minnesota Assrx, of Small Cities "Small Talk" - Sheriff " s Report IX. ATE-)URNMENT COUNCIL MINUTES FEBRUARY 8, 1989 The regular meeting of the Albertville City Council was called to order by Mayor Gary Schwenzfeier. Members present included .Jim Krystosek, Donatus Vetsch, Don Cornelius and Bob Braun, Others- present, included Maureen Andrews, Bob Miller, Bob Sullentrop, Ken Lindsay and Lorie Villareal. The agenda for the evening's meeting was reviewed by the Council. A motion was by by Don Cornelius and seconded by Donatus Vetsch to approve the agenda. All were in favor and the motion carried. There were no additions or corrections so Don Cornelius made a motion to approve the minutes of the January 17th regular meeting and the .January 19th work meeting. Jim Krystosek seconded the motion. All were in favor and the motion carried. The Council choose to table the approval of the January 24th work meeting until the next meeting in order to allow them time to review the minutes. Ken Lindsay was present to receive authorization from the Council to order the alarm system for the third lift station (located in Barthel Industrial Park). Ken explained to the Council that with the installation of this alarm that the system would be completely tied to the pager system installed last year at, the main plant. Ken briefly reviewed with the Council that the expected cost of the installation would run about $1,475.00, which the following breakdown: Equipment $1,220.00 Installation 180.00 Miscellaneous Materials 50.00 to 75.00 TOTAL $1,450.00 to 1,475.00 Ken explained to the Council that delivery of the system is expected to take four to six weeks, so at the earliest the alarm will not be installed until late March. Ken stated that there would need to be some trenching done in order to run the necessary wires but that this work is minimal. There was some discussion regarding whether or not there was money available at this time or if the City should wait until settlement from the County was made available. It was explained that because the sewer fund is an enterprise fund that the money needed to operate the system, including the funds needed for capital outlay, is generated through sewer billing collections and therefore does not relay on the the County settlement from taxes. There was also a question raised by Jim Krystosek regarding how the alarm system works and what is the purpose. Ken explained the the alarm warns the operator that the system is not operating properly, which can result in sewer backups and other major problems. After some other limited discussion a motion was made by Don Cornelius to purchase and install the alarm in order to complete the warning system. Jim Krystosek seconded the motion. All were in favor and the motion carried. The next item Ken discussed was the fact, that he had broke off a gate valve in the Westwind Addition on Friday, February :3rd. He brought the gate valve in for the Council to look at and requested that in all future projects that all gate valves and manhole be brought up only to the first lift of blacktop so that this does not, happen again. It, was pointed out that at a meeting this fall when the matter was brought up then it was agreed that, all future specifications would be written in such a manner that these items will be flush or just below the surface of the street, grade of the first lift. No other action was taken on this matter. Bob Sullentrop next reviewed with the Council the supplement to the WEST ALBERTVILLE DRAINAGE STUDY, which redefines the drainage areas outlined in the original report so that water drainage districts can be established for the purpose of financing the improvements. Bob walked the Council through the changes made explaining that Districts 2A, 2B, and 2C were combined into one drainage area (Area 4) and that the old Area 4 would be deleted from the plan. All the other districts would remain unchanged under the current presentation. -2- Bob went onto explain the impact of combining the three districts together. Some of the items pointed out included that it would take additional time to discharge the storm water runoff if the district is enlarged, that there would need to be another discharge pond to hold the runoff until the existing storm sewer would be ready to handle the additional water. There was some discussion regarding the proposed ditch and the percentage of slope at which it will be built. It was pointed out that, the ditch that, will be installed will only be installed to a rough grade and that as the development along the ditch occurs more work would likely occur in the ditching and retaining area. There was a request by the Council see the cost of the total project, which would included the construction of the retention ponds and the finished ditching system. It was pointed that the costs that have been discussed do not include the acquisition of land, which will be needed in order to locate the storm water drainage area and retention pond. The concern was expressed that this project seems really expensive and that the costs seem unusually high. It was pointed out that the project will be expensive but that if the City wants to develop that it will have to be done. There was also some discussion regarding the other alternatives the City has for discharging storm water and it was the general conscience of the Council that by discharging into County Ditch #9 that there could untimely delays that could take years to resolve because of the parties involved along Co. Ditches #9 and 21 and Regal Creek. As part of this drainage issue there was also discussion regarding the legal aspect of establishing a story, water taxing district and what needs to be done. It was pointed out that there would need to be some type of feasibility report done on project, that, the districts would need to be established through public hearing once the boundaries were firmly established as well as the establishment of the ordinance authorizing the taxing districts. fiance the districts are put into place then hearings would then need to be held prior to the work being ordered and constructed. After some additional discussion it was agreed upon that, staff needed to get together and work through these items prior to the Council having a. work meeting. The meeting was scheduled for the middle of the next week so that Thore would be able to attend. The next item on the agenda was the review of the video tape of the water casing under the freeway. Bob Sullentrop reviewed -3- with the Council the findings of the tape in an effort to determine whether or not the City will be able to lay water lines in the casing so that the land laying north of the freeway will be able to be service with water. There was some discussion during the viewing of the tape regarding the size of the casing and the potential size of pipe that, might go through. After the Council finished reviewing the tape it was suggested that, it might be to the City's advantage to have a firm who installs these types of casing (through a jacking and boring technique) review the tape to see if the City would be able to install the water line in the casing in its current condition. There was some discussion regarding whether or not it would be cheaper to jack and bore another casing tinder the freeway and try to recover the expense from the Minnesota Department of Transportation, or go through the expense of bidding the installation of the waterline in existing casing and hoping that it, works. It was finally agreed to that Meyer-Rohlin should attempt to have someone review the tape to get an experts opinion on what options are available to the City. Bob will have someone look at the tape and will report, the findings back to the Council. Bob Miller next updated the Council on the findings regarding the commuter parking lot north of the Weber home. Bob informed the Council that he had checked with Bill McPhail's office at the Courthouse to see what they had on file regarding the matter and was told that they did not have any information regarding the matter. Bob suggested that he might be able to get some information he needs from the review of the Weber's abstract. Maureen was asked to contact Harry to see if she could get his abstract for Bob to review. In addition, Bob informed the Council that he would be meeting with someone from the Wright County Engineers office to see if they will be able to shed any light on this matter. The next item on the agenda was income received and bills to be paid. Dean Cornelius made a motion and Jim Krystosek seconded it to approve the income received and bills to be paid. All were in favor and checks 9318 through 9382 were paid. The Council received information regarding a City Employee Health Plan being present to the City through MedCenters. The Council was informed that, MedCenter offered the City three different rate schedules which differed in the amount of coverage -4- available to the employee. It appears that because of the difference in ages and sex of the employees that the rates would differ, but that when combined together the City could still select, the MEDCHOICE plan, which has the most extensive coverage and still meet the amount budgeted for the four employees in the 1989 Annual Budget. After some additional discussion the Council agreed to enter into the agreement with MedCenter for insurance coverage. A motion was made by Donatus Vetsch and seconded by Don Cornelius to accept the insurance plan presented. All were in favor and the motion carried. The Council next reviewed and discussed a rate increase for the Joint, Power's Board. fiance the increase is in place it will amount, to about a $.05 increase for each 1,000 gallons of water used. Hearing no objections a motion to approve the rate increase was made by Donatus Vetsch and seconded by Bob Braun. All were in favor and the motion carried. The Council next approved the agreement with Gruys, Johnson and Associates to do the 1989 Annual Audit. The motion was made by Jim Krystosek and seconded by Don Cornelius to have Gruys, Johnson do the annual audit. All were in favor and the motion carried. The Council next discussed the Local Government Forum which is scheduled to take place in St. Cloud on February 23rd. Members showing interest in going included Mayor Schwenzfeier, Council members Cornelius, Vetsch and Krystosek. Maureen stated that if her schedule would allow it that she would like to attend as well. Donatus Vetsch brought up the issue of a joint Civil Defense Siren between the Cities of Albertville and St. Michael. There was some discussion regarding whether or not NSP was suppose to have installed on or near the WESTWIND property. It was agreed that this matter should be looked into in more detail and brought back to the Council once more information is available. The next item discussed by the Council was an article in the Minneapolis Star and Tribune regarding a new computerized shock device used in reviving someone who has suffered a heart attack. The article gave a summary of how the machine works and explained that, it only take limited amount of training to learn how to use it. It was suggested that if any of the service organizations would be interested in donating the equipment the City would pay for the training of the firemen who would operate it. It, was also suggested that maybe the City should look at purchasing the -5- equipment even if the service organizations do not show any interest in the machine. Donatus Vetsch stated that he would talk to the different groups to see if they are interested in looking into the equipment. It, was pointed out that if it would save one life that the equipment would have paid for itself. Jim Krystosek gave an update on the Newly Elected Official's meeting that he had attended in January. He brought back some new insights on local government which he shared with the Council. He also informed the members that, he received a handbook for new Council members which he would be glad to share with them. There was no other business so Don Cornelius made a motion and Bob Braun seconded it to adjourn the meeting. All were in favor and the motion carried, INCOME RECEIVED FEBRUARY 6, 1989 SEWER ACCOUNTS FRIENDLY CITY DAYS (T-SHIRT SALES) PIt, 5 FIRST SECURITY TITLE BARTHEL CONSTRUCTION ST. ALBERT`S PARISH AUDITOR'S WARRANT TRI COUNTY ABSTRACT 152 CLUB BROOMBALL TEAM KATHY CARRON (DOG LICENSE) STATE OF MINNESOTA SHERBURNE COUNTY ABSTRACT BARTHEL CONSTRUCTION CHECK NO. $2,005.01 8.00 640.00 20.00 2,752.90 50.00 17,917.82 10.00 50.00 6.00 90.00 10.00 6,229.96 TOTAL $29,789.69 BILLS TO BE PAID FEBRUARY 6, 1989 318 KEN LINDSAY $ 140.35 9319 LEAGUE OF MN CITIES 50.00 9320 MAUREEN ANDREWS 673.90 9321 LORIE VILLAREAL 446.25 9322 KEN LINDSAY 692.85 9323 MIKE RUTKOWSKI 399.04 9324 PER.A 160.24 9325 AMERICAN NATIONAL BANK 35,754.16 9326 U.S. POST OFFICE 45.75 9327 DON CORNELIUS 120.00 9328 GARY SCHWENZFEIER 9329 BOB BRAUN 9330 JIM KRYSTOSEK 9331 DONATUS VETSCH 9332 CHOUINARDS 369.01 9333 NORTHWEST ASSOCIATED CONSULTANTS 669.57 9334 NORTHERN OXYGEN SERVICE 20.50 9335 FEDERATED CO-OPS, INC. 106.75 9336 COMMUNICATION AUDITORS 71.38 9337 MN MAYORS ASSOCIATION 10.00 9338 NORTHERN HYDRAULICS 37.14 9339 ROBERT MINKEMA 300.00 9340 WELTERS, INC,. 8.70 9341 WRIGHT COUNTY AUDITOR -TREASURER 10.00 9342 CITY OF MONTICELLO 109.00 "n343 LONG LAKE FORD TRACTOR. 32.40 ,j344 ST. MICHAEL INSURANCE AGENCY 2,675.00 9345 LEAGUE OF MN CITIES INSURANCE TRUST $ 250.00 9346 G.D. LaPLANT 39.00 9347 DJ"S TOTAL HOME CARE CENTER 169.87 9348 ALBERTVILLE AUTO PARTS 157.71 9349 WRIGHT COUNTY AUDITOR/TREASURER 1,779.38 9350 BARCO 289.00 -_�351 MAPLE GROVE HEATING & AIR CONDITIONING 27.37 :)352 WRIGHT COUNTY JOURNAL PRESS 18.00 9353 DAVE PETERSON'S MONTICELLO FORD -MERCURY 7.30 9354 DONS AUTO 217.19 9355 MN POLLUTION CONTROL AGENCY 330.00 9356 UNITED TELEPHONE SYSTEM 122.91 9357 MN COPY SYSTEMS, INC. 101.17 9358 MN CONWAY FIRE & SAFETY 81.47 9359 BRIGGS & MORGAN 2,095.15 9360 CROW RIVER. NEWS 19.20 9361 FRANKLIN OUTDOOR ADVERTISING 53.50 9362 FEED -RITE CONTROLS, INC. 40.00 9363 JURAN AND MOODY, INC. 11,000.00 9364 MINNEGASCO 309.10 9365 NSP 2,026.46 9366 FIRST TRUST 699.00 9367 FIRST TRUST 712.50 9368 FIRST TRUST 699.00 9369 KEN LINDSAY 8.00 9370 MAUREEN ANDREWS 85.00 9371 LORIE VILLAREAL 85.00 9372 KEN LINDSAY 85.00 9373 MIKE RUTKOWSKI 85.00 TOTAL $64,494.27 ADDITIONAL INCOME FEBRUARY 6, 1989 FRIENDLY CITY DAYS (T—SHIRT SALES) SHERBURNE COUNTY ABSTRACT ELECTION FILING MONEY SEWER. AG%ODNTS TOTAL ADDITIONAL BILLS TO BE PAID FEBRUARY 6, 1989 CHECK NO. 9374 HACK`S, INC. 9375 DALE"S -66" 9376 MN CONWAY FIRE & SAFETY 9377 MEDIC"S TRAINING, INC. 9378 MAUR.EEN ANDREWS (MILEAGE) 9379 .JURAN & MOODY TOTAL $ 18.00 10.00 6.00 508.91 $545.91 23.99 56.95 77.16 802.50 80,258.00 $81, 228 . �sk�1