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1989-02-21 CC Agenda/Packet• CITY COUNCIL AGENDA FEBRUARY ft, 1989 I. CALL MEETING TO ORDER II. APPROVAL OF THE AGENDA III. APPROVAL OF THE MINUTES - January 24, 1989 (Please bring your copies) * - February, 6, 1989 IV. COMMUNITY FORUM 7:05 Mike and Carol Osada -- Development V. DEPARTMENT BUSINESS - Overtime for Weekend Checking Pumps - Blacktopping of 50th Street - Park - City Sign b. ENGINEERING * - West Albertville Drainage Study Update - Other Business c. LEGAL - Commuter Parking Lot Update - Ordinance Regarding Storm Water Taxing District & Other Related Materials - Other Business d. ADMINISTRATION * - Income Received and Bills to be Paid - Approval of 3.2 Beer License for Jaycees - Set Public Hearing for Board. of Review for Tuesday April 18, 1989 * - Approval of Joint Power Agreement for the Sale of Pump - Possibility of Including Council under City's Worker's Compensation Policy COWIL AGENDA PAGE - Update on Burlington Northern Railroad Crossing: at, C.S.A.H. 19 - (- ther Business VI I . MEMBERS REPORTS VIII. OTHER BUSINESS * - Jones Interrable Update IX. ADJOURNMENT COUNCIL MINUTES FEBRUARY 21, 1989 The regular meeting of the Albertville City Council was called to order by Mayor Gary Schwenafeier. Members present included Bob Braun, Don Cornelius and Jim Krystosek. Council member Donatus Vetsch was absent. fathers present included Maureen Andrews, Bob Miller, Thore Meyer, Bob Sullentrop, Ken Lindsay and Lorie Villareal. The agenda for the evening's meeting was reviewed by the Council. A motion was made by Don Cornelius and seconded by Bob Braun to approve the agenda. All were in favor and the motion carried. A motion to approve the minutes of the January 24th work meeting was made by Don Cornelius and seconded by Bob Braun. All were in favor and the motion carried. Hearing no additions or corrections Bob Braun made a motion to approve the minutes of February 6th. Don Cornelius seconded the motion. All were in favor and the motion carried. Mike and Carol Osada from Hallock, Minnesota were present to give their proposal to the Council for a bowling alley/restaurant/lounge here in Albertville. "Albertville Lanes" would be built in the commercial area of the Westwind development. The Council was informed that the location they are interested in is the southeast corner of the site, but, depending on some other possible development, the exact site has not been decided on. Additionally, there was some discussion regarding how the project would be financed, that is, whether or not the Osada's would purchase the land and build their own building or would have John -George, Inc. build and lease the building to them, depending on the other development in the commercial site. The Council was informed that John Darkenwald and George Yankoupe had met with the City's financial representative regarding the possible use of Tax Increment Financing for various items in the commercial area. It was pointed out that, to date no formal request has been made for Tax Increment Financing. Albertville Lanes will offer 12 lanes of bowling with possible expansion to 24 lanes. The proposal would have a lounge and restaurant area as liquor and food tend to be 50% of the business. Fight now the Osada's are looking at a timetable of an August 1st opening because the bowling season starts the first part of August, and they would like to be ready for the fall leagues. Otherwise, they will have to wait one year before opening. John Darkenwald stated that, John -George, Inc. is working with the Osada's on a plat plan but nothing is concrete yet. Mike Osada also requested from the Council permission to obtain the available $1500 liquor license from the City. Bob Miller stated that it would be acceptable to allow the Osada's to have the liquor license in their possession until the building is constructed as long as application is made and payment received. The dram shop insurance can be instituted just before opening. The paperwork procedure will be started at once. The minutes should note that Mike Osada has over 20 years experience in this type of business and he and Carol feel that they can provide a profitable, well maintained establishment for the Albertville area. Hearing no other discussion, the Council indicated their approval to go ahead with Albertville Lanes. The Council next heard from the Maintenance Department. Ken asked -- the Council if the overtime for the weekend checking of the pumps could be changed from 1 hour to 2 hours. He was told that it will be brought, up at the work meeting as no discussion concerning weekend overtime has taken place yet. Ken raised the question as to whether 50th Street could be blacktopped any time soon. It is difficult to plow because of its roughness and potholes. Being that over one half of the street, is in Frankfort Township, an agreement with Frankfort would have to be reached before any improvement, would be undertaken. It was also pointed out, that in order for the road to be black topped that there would need to be substantial reshaping of the road in order to drop it 2 to 3 feet in the high places, the extension of sewer would need to be installed and the road would have to be upgraded to a 9 ton road. It was also suggested that the expansion of Barthel Industrial Drive would need to be completed at the same time. No formal action was taken on the matter. Frankfort will be contacted to see if they would be willing to share in the expense of the improvement,. It was also noted that undertaking of this project would be directly impacted on what type of improvement projects are undertaken this summer. -2- Ken told the Council that he would like to see Maureen do the scheduling of the regular activities (hockey and broomball) that take place down at the park so that he can maintain the rink around the schedule. Maureen pointed out that at the beginning of the season hockey and broomball is contacted regarding what nights they will be reserving the ice. As in years past, hockey planned on using the ice Monday, Tuesday and Thursday and broomball Wednesday and Friday. It was pointed out that this schedule is normally maintained until such time that their schedule is completed. Ken also stated that, he wanted to know what the weekend ice maintenance policy is. Right, now he gets no schedules and it seems to cause a problem in getting things done before the activities take place. He stated that he would gladly to through Maureen so that nothing is overlooked. Ken was informed that he needs to be maintaining the ice yet as youth hockey is not done and the rink is still being used for winter activities. Ken stated that both he and Mike have been putting hours in down at the rink and then proceeded to give the Council a synopsis of the time that he and Mike have put in in maintaining the ice over the last two weeks. He said that the warming house was cleaned on Saturday and that today (Tuesday) windows have been broken out and there is a hole in the roof. Other issues relating to park included the issue of summer -- maintenance and drinking. Maureen pointed out that during the summer the park is typically scheduled with some type of function for every weekend so that the area needs to be kept clean and orderly. Gary brought to the attention of the other members that, there is a problem with drinking down at the rink and that the rink will be closed if the problem is not straightened out. Drinking should not be going on down there. Ken next pointed out that there appears to be a problem with the City sign. Signs that are put up are not being taken down. Obviously, organizations that put up a sign should also take down the sign and put, the letters away. It was the conscience of the Council that the City should not be dealing with it unless they are the ones putting up a message. It was pointed out that it appears that some of the letters also seem to be disappearing. It was noted that they are quite expensive ($250 a set, or .95 a piece) and that people should be aware of the problem. After some discussion it was decided that the letters should be -3- signed out and if there are letters missing when the sign is taken down then the organization will be charged for them. Ken brought to the attention of the Council that there is only 1 "No parking on City Streets" snowbird sign left. They also seem to be disappearing:. The City needs 6 signs but a couple extra would be good. Six signs would cost $25 a piece and eight signs would cost, $22 a piece. The Council gave their approval for Ken to purchase eight signs. The Council was briefly updated on the ongoing Storm Water Drainage Study. At this time it, was pointed out that there was not information to report because staff is still analyzing the entire situation. It was also pointed out that staff is looking at, some alternatives for financing the project and how the district should be established. The Council was informed that a staff meeting had been scheduled for Monday, February 27th at 2:30 at Bob Millers office to continue the discussion on storm water drainage. The engineers have received an application for the installation of phone service in the area of Lansing Avenue from United Telephone. Bob stated that the permits received from the telephone company are not specific enough and that the time span for the work is too long. Bob pointed out the United uses this permit for their protection and it does service the needs of the City. It, was decided to hold on the permit until after the meeting between engineering, maintenance, legal and administration occurred and the issue regarding utility locations and permits are resolved. The meeting was tentatively scheduled for Friday, February 24th to work out a solution. Bob Miller next updated the Council on the findings regarding the commuter parking lot. Bob commented that the State had acquired the easement years ago and had given it to the County and the County supposedly had turned it back to the City. However, there are some major problems with the legal description for the property in question and some additional parcels. There is some question regarding the legal description of the properties in question. Bob will continue to work on the problem and will meet with Mr. Weber if needed to resolve the problem. Additionally it was pointed out that the County originally turned back the property to the City for the sole purpose of a Park and Fide Lot and it appears that, it will then be necessary to have the County turn the property back over to the City without, limitation in order for it to be turned back to Webers. -4- The Council was told that the League of Minnesota Cities has made a recommendation that cities pass an ordinance that would insure the City officials under the Workers Compensation Insurance pl;an. The rates are based on a salary stipulation of $70 per week per Council member., therefore, the annual fee would be $529.62 to have the City of Albertville's Council covered by workers compensation. There was some discussion about whether or not the City should cover its Council. Bob Miller expressed that as the City's attorney, he would feel more comfortable having the Council covered. The Council was reminded that they tend to still get their hands dirty by helping out in the instances that they to. Jim and Gary both agreed. A motion was then made by Jim Krystosek and seconded by Bob Braun to go ahead with the policy. All were in favor and the motion carried. It was brought to the Councils attention that the City needs to look at putting up more speed reduction signs. It appears that a sign is needed near the railroad crossing on C.S.A.H. #19 in the Westwind area. No further action was taken on the matter. The income received and the bills to be paid were reviewed by the Council. It was asked what the income from the Lions Pin Club was for. This was for 300 copies run on the City"s copy machine. Hearing no other questions or comments, Don Cornelius made a motion to approve the income received and the bills to be paid. Jim Krystosek seconded the motion. All were in favor and checks 9383 through 9405 were paid. The Albertville Jaycees are requesting a limited 3.2 beer license for a St. Patrick's Day dance on March 17th at the Parish Center. Don Cornelius made a motion and Bob Braun seconded it to approve the 3.2 beer license for the St. Patrick's Day dance pending payment and application. All were in favor and the motion carried. Bob Braun made motion to set a public hearing for the Board of Review for Tuesday, April 18th at 7:00 p.m. Don Cornelius seconded the motion. All. were in favor and the motion carried. Approval of the .Joint Power's agreement for the sale of the pump was given next. The motion was made by Bob Braun and seconded by Jim Krystosek to approve the resolution relating to the sale of the old well's pumps for $1 which had been approved at. All were in favor and the motion carried. There was some discussion about the purchase of a vacuum cleaner for City Hall. $250 has been budgeted for this expenditure. Maureen mentioned the vacuum cleaners typically are found at good sale prices right around Mother's Day in May. Places such as Furniture World in -5- Becker also offer excellent buys all the time. Maureen will start checking around. No further action was taken. The Local Government Forum Seminar will be held on Thursday, February 23rd in St. Cloud. Maureen and Gary are going. Council members Jim, Don and Donatus also expressed in attending. Bob Braun pointed out that the income from Jones Intercable would be good funds to use for park improvements since this money comes from a type of recreation anyway. Jim told the Council that the Cub Scouts and Boy Scouts are looking for community projects to help out with. If there should be something that the youngsters could help with in the coming months, please let Jim know. Gary expressed his concern about the recent gas leak here in town. An old line was replaced and others on that particular street are concerned that they could experience the same problems. It was felt that a letter from the City requesting Minnegasco to explain what the problem was would reassure the residents of that street and the community as a whole. The fate of the poplar trees by Mrs. Menzel"s was again discussed. Ken will be asked to find out whether or not Loren Merges is still interested in taking the trees. They do need to be removed sometime soon. There is also an elm on the water tower property that -- needs to be taken down. Mike Potter, representing the Park Board, was present to request that an ad be placed in the paper looking for a couple of Park Board members. Gordy Berning and Wanda Scherber would like to resign if some new members can be found. Mike suggested that it might be a good idea to get together with an architect, Ken, etc. to figure out exactly what is needed for the warming house extension. The new hockey goals are now bent because of being thrown over the boards when cleaning the rink. From now on when the ice needs to be swept, the goals should just be pulled out. There appears to have been a misunderstanding concerning the maintenance of the ice. The rink is still being used and the ice needs to be maintained. Drinking should not to going on down at the ice rink. Over the weekend it appeared that there was quite a bit of drinking down around the rinks. It was also pointed out that windows in the warming house were broken sometime over the weekend. -6- Mike next pointed out that the Jaycees are proposing to put lights on the ball field. They want to know if they could have the City test the soil. They will reimburse the cost. The soil needs to be tested in order to determine what kind of stand the soil can handle. Steel stands would be the most feasible type to use. Wooden stands are cheaper but don't last as long. An estimate should be obtained for the soil testing expense before the City goes ahead with the procedure. Jim Krystosek next presented to the rest of the Council three hand held battery packed radios with charger, extra battery pack and cases. The radios have six channels - police, fire, etc. and can reach up to a 4 1/2 to a 5 mile radius. Two radios can be charged at a time and parts are available. The party owning these radios are willing to sell everything for $600. This is approximately $2,750 worth of equipment. After some discussion and examining of the radios the Council felt that the radios would be a good investment. Some questions were raised, however. How long will the battery packs last and are they replaceable? And, how old are these radios? Jim agreed to find out more information on the radios and report back to the Council. There were no other comments so a motion was made by Don Cornelius and seconded by Bob Braun to adjourn the meeting. All were -- in favor and the meeting adjourned. -7- INCOME RECEIVED FEBRUARY 2t, 1989 SEWER. ACCOUNTS $4,030.92 SHERBURNE CO. ABSTRACT 30.00 RONAY'S ON MAIN 1,052.00 GARDNER BROTHERS, INC. 1,332.35 GARDNER BROTHERS, INC,. 1,332.35 JURAN AND MOODY 5,785.46 JONES INTERCABLE 824.00 5M LION'S TRADING PIN CLUB 50.00 TOTAL $15,437.08 BILLS TO BE PAID FEBRUARY 22, 1989 9383 VOID 9384 LORIE VILLAREAL $ 446.24 9385 KEN LINDSAY 692.85 9386 MIKE RUTKOWSKI 399.04 9387 MAUR.EEN ANDREWS 673.90 9388 NORTHERN 64.95 9389 ELK RIVER STAR NEWS 18.00 9390 MONTICELLO TIMES 19.00 9391 FLOREK SALES $ SERVICE 24.00 9392 ROBERT J. MILLER 302.50 9393 KILIAN HARDWARE 13.38 9394 MONTICELLO ANIMAL CONTROL 25.00 9395 ALBERT BARTHEL 7.70 9396 PERA 160.24 9397 PERA 9.00 9298 FIRST TRUST (G.O. IMP. 77) 6,434.38 9399 FIRST TRUST (G.O. REV. CLINIC) 28,591.88 9400 NORWEST BANKS (G.O. IMP. 82) 7.20 TOTAL $37,793.98 SEWER ACCOUNTS CHECK NO. 9401 9402 9403 9404 9405 ADDITIONAL INC(* E RECEIVED FEBRUARY " 1988 al ADDITIONAL BILLS TO BE PAID FEBRUARY 1988 a( MINNEGASCO WRIGHT COUNTY AUDITOR POUCHER PRINTING CAMPBELL ABSTRACT CC). WRIGHT COUNTY TREASURER -AUDITOR $423.50 320.41 10.00 379.00 28.20 117.14 TOTAL $854.55