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1989-04-03 CC Agenda/Packet0 CITY COUNCIL AGENDA APRIL 3, 1989 III. APPROVAL OF THE MINCTTES * March 20, 1989 IV. COMMUNITY FORUM 7:05 Steve Klitaka -- Park Planning -- Name the Park Contest V. DEPARTMENT BUSINESS a. MAINTENANCE - Possibility of getting Summer Youth Employee - Guard Rails for around Wastewater Plant - Street Sweeping Bids - Sale of Cub Tractor - Purchase of Trailer - Crack Filling Schedule - Blading of Psyk"s Road b. ENGINEERING - Update Feasibility Report for Psyk's 4th Addition - Scheduling of Street Maintenance Projects to be Tied into Summer Construction Projects c. LEGAL - Update On Legal Title for the Property between Mud and School Lake _ Sign Ordinance Amendments - Other Business COUNCIL AGENDA PAGE 2 • • d. ADMINISTRATION - Income Received and Bills to be Paid - Approval of Liquor Licenses for: Albertville Bar 152 Club Ronay's On Main Hackenmueller's Liquor - Approval of Building Permits yil u i 11806 LaSALLE 5999 KALLAND CIR. 6027 KALLAND CIR. 11800 55TH ST. 11641 55TH ST. 11803 LOCUST 11790 57TH ST. 6121 KALLAND CIR. 11711 55TH ST. 85.80* 1,332.35* 1,332.35* 1,430.95 75.00* 1,455.95* 1,428.70* 1,490.95* 1,321.45 * - Letter Sent to Barthel re: Signs -- Possible Action to be taken by Council - Available Office Furniture - Purchase of Word Processing Package - Scheduling of Work Meetings * - Article from THE DRUMMER re: Growth - Other Business I� is �t•:. • a�-t VIII. OTHER BUSINESS * - Sheriff's Report for February 0 COUNCIL MINUTES APRIL 3, 1989 The regular meeting of the Albertville City Council was called to order by Mayor Gary Sc.hwenzfeier. Members present included Bob Braun, Don Cornelius, Donatus Vetsch and Jim Krystosek. Others present included Maureen Andrews, Lorie Villareal, Bob Miller, Thore Meyer, Bob Sullentrop, Steve Klitzka and Ken Lindsay. The agenda for the evening's meeting was reviewed by the Council. Don Cornelius made the motion and Bob Braun seconded it to approve the agenda. All were in favor and the motion carried. The minutes of the March 20th meeting were reviewed by the Council. Before making a motion to approve the minutes, Don Cornelius questioned if Ken was going to charge .just for mileage to the Gopher ^ State One Call meeting or for both his mileage and his time. It was understood that Ken was just charging the City for mileage. Don Cornelius then made the motion to approve the minutes of March 20th. Jim Krystosek seconded the motion. All were in favor and the motion carried. Steve Klitzka was present at the meeting to give his views of the planning for the 51st Street Park and to suggest a "Name the Park"' contest. Before getting into these issues, Steve informed the Council that the Park Board is presenting a plaque to Mike Potter to honor him for all the time and effort, he put into the Park Board and its activities. This will be done on April 20th at 8:30 p.m. Steve invited the Council members to be present if they would like. It was the general consensus of. the Council that this was indeed a nice gesture. Steve then informed the Council that the Park Board would like to have a "Name the Park" contest for Albertville residents only. First prize would be $100 savings bond which would cost the Park Board $50. The prize would be awarded during Friendly City Day"s. A table with the prize and a development plan of the park would be set up near the Fred Cross booth at the celebration and the award presented at the appropriate time. Steve would like to have the ballots run in the Crow River News starting April llth through May 24th. A winner will be chosen May 25th. There should be no charge for running the ballots. The Council agreed that the contest would be a good idea, Donatus Vetsch then made a motion to approve the "Name the Park" contest, Don Cornelius seconded the motion. All were in favor and the motion carried. Steve also told the Council that the Park Board would like to invite the residents to an informal meeting at City Hall to view the park intentions and to voice their opinions as to what they would like to see in the park. People have already informed Steve that they would be willing to help with equipment, time and labor. Even the Cub Scouts have offered to help, Steve commented that, in developing the park, they want to make it as maintenance free as possible. Also, any donations made to the park by organizations., businesses or individuals would be marked by a donation plaque. Steve went on to say that the park will be developed in five phases: PHASE I Final excavation Location staking of park trails and major facilities Placement of black dirt before seeding Seeding Playground areas started Installation of playground equipment Planting of trees and shrubs PHASE II Picnic area Blacktop paths (west, end; PHASE III Restrooms Gazebo Flower Bed and park name area Volleyball area PHASE IV Blacktop parking lot Basketball court Tennis court Finish walkways PHASE V Tennis court area - fence, lights The only underground area for utilities would be the restrooms and the tennis court lights. It is the intention of the Park Board -2- that a water fountain would be installed only in the area near the restrooms. Steve commented that he is now working on writing the plans and specifications for the 51st Street Park and will be developing a list of estimated costs for each area for the Councils approval. He is estimating that it will take 3 1/2 to 5 years to complete the park with donations and labor help. He also noted that changes could easily be made along the way. Steve next told the Council that he has brought all eight women's softball teams into Albertville. The women will have the field Monday and Wednesday nights, May 1st to August 16th. The men will have the field Tuesday and Thursday nights, May 2nd or the week after until the middle of August. The soil boring tests are not scheduled for another two or three weeks, depending on the weather. The lights will be installed sometime after that if the tests prove that the soil can withstand steel poles. (This type of pole usually has a ten year life span before needing to be cleaned and painted). The Council next heard from the Maintenance Department. Ken is requesting from the Council permission to apply for a summer youth employee. The Council was reminded that there would be no charge to the City. Youth employees work 32 hours per week for 8 to 10 weeks (usually the 2nd week in June until the end of August). There would a lot of clean up work at the park, painting, etc. to keep the youth busy. A youth 16 years of age or older would be able to operate the mowers and some of the other smaller equipment. Donatus Vetsch made a motion to approve applying for a summer youth at least 16 years of age. However, before the motion was seconded, discussion brought, up the fact that two youths make better sense as they could work together as a team to get the work done. Also, one need not to 16 years of age as long as he or she was a good worker. Donatus Vetsch then amended his motion to approve applying for two summer youth employees, one of whom should be at lest 16 years of age. Don Cornelius seconded the motion. All were in favor and the motion carried. Guard rails for protecting the dikes at the Wastewater Treatment Facility were again discussed. Ken reported that 6x6x8 posts are ranging from $12.00 to 13.87 per post right now and that those prices are way too expensive. -3- A question was raised during discussion as to how high from the ground and how far apart the posts should be. Cary stated that he felt 30 inches off the ground would be satisfactory, However, Bob Sullentrop said that the City should follow MN/DOT standards which is 32 inches off the ground. Twelve feet off the edge of the road was felt to be a safe distance to put the posts. Results of this discussion were that the City should check with the insurance companies and that the City should follow MN/DDT's regulations. Also, the project was thought to be too expensive right now because of the high expense of the posts. The matter will be continued to a later date. Two bids for street sweeping were received. The bids included one from; T & S Trucking for $47.00 per hour and one from C1eanSweep, Inc. for $53.25 per hour. A motion was made by Don Cornelius and seconded by Jim Krystosek to continue with T & S Trucking at $47.00 per hour. All were in favor and the motion carried. It was noted that T & S Trucking has done work for the City in the past and has done a good job. Ken also noted that T & S Trucking is in the process of purchasing a new sweeping rig which they will have when the Albertville work is done. Street sweeping will be done the middle of April, probably not sooner. Residents that live on streets that were sealcoated last year are being asked to sweep debris back into the street before sweeping begins. Notices will be sent out to the residents affected. Ken raised a question about sweeping Westwind and was told that the City has no responsibility to sweep this area as it's still under contract. It was also agreed that the City would inspect the streets again at the time of the Friendly City Day's festival. If it is determined that there is a need for additional sweeping, arrangements will be made at that time. Ken informed the Council treat, he would like to again put the CUB tractor up for sale by sealed minimum bid to be opened at the May 1st Council meeting. Don Cornelius made a motion to put the tractor up for sale at a minimum bid of $150 but then amended his motion to reflect a minimum bid of $175. Bob Braun seconded the motion. All were in favor and the motion carried. -4- Ken informed the Council that he had purchased the cracksealing materials and planned on starting the crack filling within several days of the Council meeting. The Council was informed that Doug Psyk had stopped in to request that Psyk's 4th Addition be bladed since the gravel had gotten really soft due to spring thaw. It was pointed out that at this time the area was too wet to do much work so the blading of. Psyk's road will be done after the road has dried up some. It was also agreed that the Maintenance Department might try to level off the area with the John Deere in the mean time. The next issue to be discussed was a new pickup for the City`s Maintenance Department. Don had asked Ken to make up a specification sheet for the Council's review stating the particulars for the pickup. (Information included in agenda packet.) Some specification changes recommended by the Council included a gas engine, 350 cubic inch minimum, 30 gallon minimum dual gas tanks and all season radial tires. The issue was raised regarding the $15,000 limit on quotes. If the City is able to obtain a couple quotes for similiar vehicles for $15,000 or under, the City is not obligated to use the sealed bids process. After a great deal of discussion regarding what would be the best route to go on this matter, it was agreed that any Council members wishing to look for a vehicle could take a copy of the specifications with them to see what type of pricing might be available. After some additional investigation the City will determine if it is even feasible to attempt the quote route or whether the expense of the vehicle will be over the $15,000 limit. The Gopher State One Call issue came up for discussion next. Ken told the Council that it was his intent that both he and Mike attend the meeting. NSP is sponsoring the meeting at no charge. Ken stated that the City would be charged straight time and mileage to attend the meeting. The Council felt that perhaps one could go the meeting but not, both. The Council also pointed out that it, was their understanding that Ken would only be charging for mileage, but no time. After further discussion, it was decided that neither Ken nor Mike would attend the meeting. Bob Sullentrop presented the Feasibility Study for Psyk's 4th Addition to the Council for their review. It was pointed out that this report was an update of one prepared in 1988, prior to the construction season. The improvement will consist of surmountable curb and gutter and a street surface of 3 -5- inches of bituminous pavement. The Feasibility Report calls for some minor gravel replacement and shaping of the roadbed prior to the blacktopping. The estimated costs of the project are as follows: CONSTRUCTION ............. ............ $77,750.00 ENGINEERING .......... ................ $10,000.00 CONTINGENCIES .......... .............. $ 3,890.00 $91,750.00 The minutes should note that this Feasibility Report will be supplemented with additional information from Juran and Moody, which will include Local Administration & Legal, Bonding Costs, and Fiscal Fees. This supplement will be provided to the Council as soon as it is available. It was agreed that once the total estimated costs have been put together that Mr. Psyk, holding the majority of the land in his name,, should be contacted to see if he is interested in undertaking the improvement. In the event that he is still interested, he will need to sign a petition requesting the improvement and a public hearing will need to be scheduled. \L%A Bob Braun made a motion to approve the resolution accepting the Feasibility Report for the construction side of the improvement project and providing for the Improvement Hearing of Psyk's 4th Addition. The resolution also authorized the preparation for the publication of the Notice of Public Hearing and the setting of public hearing at date determined by staff. Donatus Vetsch seconded the motion. All were in favor and the motion carried. Bob Sullentrop next discussed the issue of annual street maintenance program established by the City. Meyer-Rohlin requested authorization to prepare a report on the City"s 1989 needs so that it can be scheduled into the summer's construction season and the bonding cycle. The Council was reminded that it has in place a five year plan for on going street maintenance (sealcoating, overlayments, curb & gutter replacement, ect.) which needs to be looked at and updated as to what's proposed for 1989. This will be ready for the next meeting. Bob Miller informed the Council that he had again met with John Brost regarding the development between the two lakes. There still appears to be lots of problems with the legal description of the road going into this property and there may be a definite land lock problem because of a phantom rod described in the legal descriptions. The developers may have to get a registration title of the road entering into the property in question before the City accepts the plat of .-. record. -6- A concern has also been raised as to how are we going to be able to handle a road getting back to the property to develop it in the first place? Bob stated that, it may indeed be another month or two before the legal difficulties are worked out on this. Related to the same matter the Council was informed that the application for the Swanson - Keheler development "The Shores of School Lake" had been submitted to the City for processing. A meeting will be scheduled in the upcoming week. The City`s sign ordinance was discussed next. Bob suggested that an inventory be taken of all the existing signs within the City in order to let the owners know whether or not their sign conforms to the ordinance. Donatus, Jim and Mary agreed to take pictures of all the existing signs and inventory them. The Barthel Construction signs were dealt with next. It, was brought to the Council"s attention that April 6th is the 14th day of notice for Barthel to conform to the ordinance. Mr. Barthel should be called by the City office on the fourteenth day to let him know that this is the last day to conform to the ordinance before other measures are taken. If no action is taken on Barthel`s part, then a call should be made to Mr. McPhail at the County attorney's office. Discussion also evolved around the fact that perhaps less time of notice should be given to violators of the ordinance. The Council agreed to amend the ordinance from fourteen calendar days to seven calendar days of notice. The income received and the bills to be paid were reviewed. It was brought to the Councils attention that check 9478 for Century Labs should be amended to $505.02 instead of $535.32 because no tax is paid on this bill. The CanAm Corporation, General Communications and L.N. Sickels bills were questioned. After receiving satisfactory information on these bills, Donatus Vetsch made a motion and Bob Braun seconded it to approve the income received and the bills to be paid. All were in favor and checks 9459 through 9498 were paid. The Ms. Arlyn Nelson article in the newspaper (included in the packet) was brought up for discussion. After reading the article, Bob Miller suggested that Ms. Nelson should be informed that we are aware of the concerns that she has but that the City of Albertville is proceeding cautiously with good planning. He suggested that perhaps the City could send Ms. Nelson a copy of the City"s Comprehensive Plan, Zoning Ordinance and Subdivision Regulations. We need to bring her with and make her our friend - we certainly don't want her to be .-. our enemy, -7- The Council next approved the 1989 liquor licenses. Don Cornelius made a motion and Jim Krystosek seconded it to approve the 1989 liquor licenses for Albertville Bar, 152 Club, Ronay's on Main and Hackenmueller's Liquor pending application and payment. All were in favor and the motion carried. The minutes should note that the Council had talked about raising the fees this year, but that perhaps it would not be a good idea right before they are due. It was decided to make this a budget item for next year. Building permits were approved next. After reviewing the permits submitted to the City thus far, Bob Braun made the motion and Don Cornelius seconded it to approve permits number 4 through 12 pending payment. All were in favor and the motion carried. Maureen informed the Council that she had received a memo from David Licht regarding some office furniture that is available from his office. The City has money in the budget if we are interested in looking into what there is available. Maureen requested from the Council permission to purchase a new word processor for our computer. "Word Perfect" is the one we would be interested in buying as it has the capabilities we need to do such ^ things as the City's newsletter. "Word Perfect" is $269 and there is $500 allotted in the budget. Donatus Vetsch made a motion to purchase the "Word Perfect" software. Bob Braun seconded the motion. All were in favor and the motion carried. A work meeting for the Council is scheduled for Thursday, April 6th at 6:30 p.m. to discuss the personnel policy. On April 6th at 1:15 p.m. the State wide tornado drill will commence. If the City of Albertville is participating, we need to make sure that the keys work and that everything is in order. It was suggested that the City check with NSP about the joint sirens with St. Michael. It was reported that Joint Powers is now taking bids for the cleaning and inspecting of the #1 well pump. The Joint Powers Board also approved the Leuer's extension of ground for the new water tower. The next Friendly City Day's meeting will be April 11th at 7:30 p.m. ,Jim Krystosek will attend. There was no other business so a motion to adjourn was made by Bob Braun and seconded by Don Cornelius. All were in favor and the meeting adjourned. -8- INCOME RECEIVED APRIL 3, 1989 SEWER ACCOUNTS 1,170.06 ALBERTVILLE BAR 100.00 BARTHEL CONSTRUCTION 1,428.70 SHERBURNE COUNTY ABSTRACT 5,810.46 GARDNER BROS. CONSTRUCTION 1,490.95 JEFF CHOUNARD (Fence Permit) 1.00 REMELY & ASSOCIATES 33.00 LAVONNE KOLLES (Hall Rental) 10.00 ZIMMER BROS. (Field Rental) 760.00 SUBTCYI'AL $10, 804.17 BILLS TO BE PAID APRIL 3, 1989 CHECK NO. 9459 MN POLLUTION CONTROL AGENCY 60.00 9460 MAUREEN ANDREWS 673.90 9461 LORIE VILLAREAL 446.25 9462 KEN LINDSAY 628.15 9463 MIKE RUTKOWSKI 399.04 9464 ALBERTVILLE QUEEN COMMITTEE 400.00 9465 BARCO MUNICIPAL PRODUCTS 340.78 9466 PERA 1.60.24 9467 CARLSON EQUIPMENT COMPANY 71.90 9468 WRIGHT COUNTY AUDITORAREASURER 1,802.19 9469 AMERICAN NATIONAL BANK 330.00 9470 NEWMAN TRAFFIC SIGNS 176.0-0 9471 FEDERATED CO-OPS, INC. 91.50 9472 UNITED TELEPHONE SYSTEM 124.31 9473 NSP 1,801.62 9474 ROTO-ROCYTER 406.25 9475 CANAM CORPORATION 392.00 9476 MINNESOTA COPY SYSTEMS, INC. 131.29 9477 WALDOR PUMP 99.60 9478 CENTURY LABS 535.32 9479 DONS AUTO 480.28 9480 CHRIS GELBERT 40.00 SUBTCYPAL $9 , 590.62 SEWER ACCOUNTS SWANSON HOMES NOTE: ADDITIONAL INCOME RECEIVED APRIL 3, 1989 my.`l ADJUSTMENT TO CHECK 9467 CARLSON EQUIPMENT CO NEW SUBTOTAL $9,553.72 92.98 750.00 $842.98 NEW AMOUNT: $36.90 ADDITIONAL BILLS TO BE PAID APRIL 3, 1989 CHECK NO. 9481 HIGHLAND SUPERSTORES 164.95 9482 NORTHERN OXYGEN SERVICE 20.5i?f 9483 DENNIS FERN GRAVEL, INC. 66.00 9484 L.N. SICKELS & COMPANY 630.00 9485 G.D. LAPLANT 39.00 9486 ALBERTVILLE AUTO PARTS 226.85 9487 BRIGGS & MORGAN 2,087.20 9488 LORIE VILLAREAL (Mileage) 31.46 9489 GENERAL COMMUNICATIONS, INC. 180.00 9490 DEHMER FIRE PROTECTION 91.85 9491 MINNESOTA C()NWAY FIRE & SAFETY 10.35 9492 KEN LINDSAY (Mileage) 58.85 9493 GARY SCHWENZFEIER 9494 BOB BRAUN 9495 DON CORNELIUS 105.00 9496 DONATUS VETS CH 9497 aJIM KRYSTOSEK TC)TAL $3 , 712.01