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1989-04-17 CC Agenda/Packet• CITY COUNCIL AGENDA APRIL 17, 1989 I. CALL MEETING TO ORDER II. APPROVAL OF THE AGENDA III. APPROVAL OF THE MINUTES * - April 3, 1989 IV. COMMUNITY FORUM a. MAINTENANCE - Project Updates - Possible Alternatives to Guard Rails at Wastewater Treatment Facility - Removal of Grassy Area Along North Side of City Hall - Vehicle Replacement b. ENGINEERING - Update on 1989 Street Maintenance Projects - Update of Drainage Problem on North Side of I-94 - Information Regarding Soil Borings for Softball Field Lights c. LEGAL - Sign Ordinance Amendments * - Utility Location Ordinance & Permit Application - Other Business • COUNCIL AGENDA PAGE 2 d. ADMINISTRATION - Income Received and Bills to be Paid * - CONTRACT BETWEEN CENTRAL MINNESOTA EMERGENCY MEDICAL SERVICES COUNCIL AND THE ALBERTVILLE FIRE DEPARTMENT - Bond Sizing for Psyk's 4th Addition - Park Board Vacancies - Approval of Sign Permit for Braun's Hardwood Ponds - Scheduling of Work Meetings - Meeting on 1990 Sheriff's Contract - Tuesday May 9th at 2:00 p.m. - Other Business VII. MEMBERS REPORTS Update on Friendly City Days VIII. OTHER BUSINESS * Sheriff's Report for March * Article on Sign Variances * SMART, TALK TAX INCREMENT FINANCING ALBUM (Available for Review) IX. ADJOURNMENT THE CITY'S BOARD OF REVIEW IS SCHEDULED FOR TUESDAY APRIL 18TH AT 7:00 P.M. COUNCIL MINUTES APRIL 17, 1989 The regular meeting of the Albertville City Council was called to order by Mayor Mary Schwenzfeier. Members present included Bob Braun, Don Cornelius, Donatus Vetsch and .Tim Krystosek. Others present included Maureen Andrews, Lorle Villareal, Bob Miller, There Meyer, Bob Sullentrop and Ken Lindsay. The agenda for the evening's meeting was reviewed by the Council. Don Cornelius made the motion and Donatus Vetsch seconded it to approve the agenda. All were in favor and the motion carried. The minutes of the April 3rd meeting were reviewed by the Council. There were no additions or corrections so Donatus Vetsch made a motion to approve the minutes of April 3rd. All were in favor and the motion carried. The Council heard from the Maintenance Department first. Ken gave the Council an update on current projects. The crack sealing has been completed and the street, sweeping is scheduled for Wednesday or Thursday of the week of April 17th. Ken informed the Council that because of dry conditions T&S Trucking had asked the City to spray down the streets to keep the dust, down. Ken asked permission from the Council to use the fire truck to spray down the streets before sweeping to eliminate the dust, which was approved. It, was noted that the streets that, were seal coated will be swept twice to be sure that everything is gotten up off the streets. Driving on the dikes at the Wastewater Treatment Facility occurred again on Sunday night, April 9th. Mike happened to be out at, the ponds and seen this happen. A deputy was called, however, the person was only charged with careless driving. Ken pointed out that this was a good example of why something needs to be done to prevent damaging the dikes. It, was suggested by Ken that perhaps steel posts and 3 or 4 strings of barb wire strung at intervals would help. Donatus expressed that he felt that there was really no need for two fences. We should wait and move the existing fence down the side of the dike at the time of an expansion to the pond. Don commented that, barb wire could be cut pretty easily but a fence like this would not be too expensive. There was also some discussion about how far off the road should the fence go and what is the speed limit on that road. No further action was taken at this time. The Council next, approved Ken`s request to remove the grassy area along the north side of the City Hall building to make room for additional parking. The area will be taken down 6 to 8 inches and leveled off and some Class 5 put down. Replacement of the City's maintenance vehicle was discussed next. A number of quotes were obtained for this purchase: BUF F. ALO CHRISLE R Dodge truck - must be ordered $16,253.50 - includes plow $14,253.50 - price if $2,000 rebate is applicable MILLER CHEVROLET $14,991.97 - no plow - must be ordered, 2 month delivery - some questions on rebate AIM GOBEL FORD $14,950.00 - includes plow, electric lift - no bumper on rear - 20 gallon gas tank - must be ordered EYAN C.HEVRC>LET $17,360.00 - includes plow, electric lift ELK RIVER FORD $15,994.00 - light, duty with plow $16,990.00 - heavy duty with plow CODNTRY GHRU3LER $16,013.00 - includes electric_ plow $14,013.00 - price if $2,000 rebate is applicable SAXON MOTORS $14,666.00 - without plow, heavy duty, 3/4 ton $16,261.00 - with plow, heavy duty, 3/4 ton .Jim presented a quote that he had obtained for a one ton truck that had been ordered for a fleet but before delivery the company had gone bankrupt. Therefore, the truck is available. This truck has a fleet discount. $14,668.66 - without plow $16,766.66 - with plow At this time is was decided that the matter would be discussed further at the end of the meeting. -2- The Engineering Department presented the Feasibility Study for 1989 Street Maintenance. Bob Sullentrop went, on to explain the report and what, type of work will need to be scheduled for the summer of 1989 to bring the City in line with the Street Maintenance program established in 1986. The following is a breakdown of the work being ^ proposed for the upcoming construction season: - 51st Street, N.E., from Main Avenue to approx. 972 feet to the east. - 54th Street, N.E., from Main Avenue to Barthel Industrial Drive. - 54th Circle. - Large Avenue N.E. from Main Avenue to approx. 378 feet to the north. - 59th Street N.E. from Main Avenue to Large Avenue. - Barthel Industrial Drive from the railroad tracks to just south of the intersection of 52nd Street, - 53rd Street N.E., from Barthel Industrial Drive to the end of the cul-de-sac. - 52nd Street, N.E, from Barthel Industrial Drive to approx. 478 feet to the east (end of the pavement). - 51st Street N.E., from a point approx. 972 feet east of Main Avenue to just, past the intersection of Lannon Avenue. - Lannon Avenue N.E., from 51st Street to Barthel Industrial Drive. - Larabee Circle. - LaSalle Circle. - 55th Street N.E., from Main Avenue to Barthel Industrial Drive. - 55th Circle. - Large Avenue N.E., from 55th Street to a point approximately 147 feet south of the intersection, - Lake Avenue N.E., from 55th Street to 57th Street. - Lannon Avenue N.E., from 55th Street to 57th Street. - 57th Street N.E., from just west of Lake Avenue to a point approx. 140 feet, east of Lannon Avenue. EUS-TING STREET CONDITIONS The existing streets proposed for seal coating have fairly good structural stability but are starting to show signs of deterioration on the surface. The oldest streets being the most deteriorated. The following point repairs have been recommended as well: - 59th Street N.E. at the intersection of Main Avenue. Remove and replace the cross gutter. - 54th Street, N.E.. at the intersection with Lander Avenue. Remove and replace the cross gutter and one section of curb. - 57th Street N.E. just east of Main Avenue. Remove and replace approximately 30 feet of curb at the two catch basins located either side of 57th Street. -3- - Leveling: courses to fill in dips in the roadway are needed at the following locations. All of the locations would be where seal coating is proposed except those on Barthel Industrial Drive: * Barthel Industrial Drive North of the railroad tracks -- 3 locations. * 54th Street between Main Avenue and Barthel Drive -- 4 locations. * Large Avenue between 54th and 55th Street -- 1 location. * 51st Street between Lannon Avenue and Main Street -- 2 locations. The streets proposed for sealcoating would first have the leveling coursed applied. A light seat coating of bituminous oil followed by pea rock would then be applied to all streets except those street located in the industrial park which will receive granite chips. Once the streets have been completed and enough time has passed the loose rock will be swept and hauled away. Replacement, of the cross gutters would consist, of removing the existing cross gutters and the curb and radius adjacent to them. It was recommended that 6 foot gutters should replace the existing ones. Reinforcement bar would be included to add strength to the concrete. U_TIMATED COST Sealcoating.........................$40,835.00 Point Repairs ........................ 3,775.00 TOTAL CONSTRUCTION $44,610.00 ENGINEERING (13%) 5,800.00 CONTINGENCIES (5%) 2,230.00 TOTAL The Feasibility Report also included maintenance schedules of what was done in for the maintenance program and finally 1989. $52,640.00 a series of maps showing the 1988, the original schedule what was being proposed for At this time the Council questioned whether or not this work would bring the City up to date on the street maintenance so that a regular schedule could be prepared and followed for future projects. Bob noted that there were a couple other spots treat, had not been included because they were lower on the priority list, but that they should be done in the next year. Additional discussion also focused on the type of rock the report called for the sealcoating. There was a request to have Meyer-Rohlin include an alternate bid item for red rock vs the pea rock. It was the feeling of some of the Council that this is a better rock to be using because there is not as much waste. -4- After some additional discussion it was agreed that Bob should prepare an addendum to the report for the Council to review, It was noted that the costs prepared by Meyer-Rohlin did not include the costs of financing the project. These costs will be provided by Juran and Moody at a later date for the Council to review. A member of the Council questioned how often seal coating should be done. It was pointed out that the optimum period to go between sealcoating is 3 years after the road has been in place 3 to 5 years. There was no other discussion so the topic was tabled until the Engineers could put together the additional information requested by the Council. There was an update on the drainage problem on the north side of I-94. It appears that, the drain tile is plugged up somewhere as the water is sitting stagnate between the road and where it outlets into the field. The area impacted by this drainage problem is rather substantial, running from the ditch located behind the homes on 57th Street, on the south of the railroad tracks, the swamp on the north side of the tracks, across the freeway,, through Green Haven Est, in Frankfort Township. Bob pointed out that the drain tile which appears to be causing the problems is located on private land so they were unable to inspect it. There was some discussion about whether or not the State could get something done about, the problem since the water is standing in their right-of-way. It was decided that the State should be contacted by letter about the water that stands stagnate by the freeway. Frankfort Township will be informed that water is standing stagnate and that drain tiles are not draining the way they should be. It was brought to the Councils attention that the soil boring tests for the softball field lights would be quite expensive. A quote from Braun gave the cost at $1,350 for three holes. The engineer's felt, that if steel posts are what, the Jaycees want, it would be cheaper to order longer posts and go deeper into the ground. Therefore, the soil borings were not ordered as the cost is too expensive. A comment was made that NSP uses fiberglass poles and maybe something like that could be looked into. Bob told the Council that a letter has been written to the man that they are dealing with on the water main problem under the freeway. Some kind of quote is being requested on the pipe size and the work that would be necessary. No further action has been taken. Bob Miller informed the Council that the ordinance has been prepared changing the days of notice on the sign ordinance from fourteen to seven days. The utility location ordinance and permit application have also been prepared. -5- Bob commented that the utility companies are objecting to being charged fees and may request a public hearing for being charged these fees. Only the City of Bloomington charges a $2 fee. Bob advised the Council that this is not a money maker and the fees should be done away with. �-. Before the Council continued with the discussion on the utility ordinance it, was suggested that the Council approve the amendment to the sign ordinance. At this point, Bob Braun made a motion to approve ORDINANCE 1989-2, AN ORDINANCE FURTHER. AMENDING ORDINANCE NO. 1987-3 ENTITLED "AN ORDINANCE REGULATING ADVERTISING DEVICES (BILLBOARDS) AND BUSINESS SIGNS AND PROVIDING A PENALTY FOR VIOLATION THEREOF" BY AMENDING PROVISIONS FOR VIOLATION NOTICE TIME. Don Cornelius seconded the motion. All were in favor and the motion carried. There was then further discussion on the meeting between the engineer, Ken and the utility companies. Again, it was pointed out that the utility companies biggest argument, was that, they have to pay a franchise fee and now have to pay an additional permit fee. It was pointed out that only the cable company is currently paying a franchise fee at this time. The utility companies are also balking at restoring the right of way. They all think that it, adds to the costs. Each utility company thinks that they shouldn't be bothered because each one is tearing up and then having to repair. Above all, they each want to be treated fairly. Some additional options will be worked out before the meeting to see if a better solution can be found to the problem. They did like the idea of running the sewer and water back further on the easement, which would give each of the companies more .� room to do their work. It, was decided that perhaps it would be a good idea to ask the utility companies to come to the May 15th Council meeting so that they can express their feelings to the Council. Don Cornelius then made a motion to have Maureen notify the utility companies of the forthcoming meeting. Bob Braun seconded the motion. All were in favor and the motion carried. The contract between Central Minnesota Emergency Medical Services Council and the Albertville Fire Department was discussed. Bob Miller felt that this contract should run with the City or the Firemen's Relief Association and not with the Fire Department because the Fire Department is not an entity of its own and the language imposes certain restrictions and responsibilities upon the Fire Department. The City should and will own the piece of equipment that the contract is dealing with and the contract, should be signed by the City. Bob Miller said that he would look into the contract issue regarding having it, changed and Maureen was asked to check with Arlan Middleton at the insurance agency to see if that was their consensus as well. I&V Jim Krystosek made a motion authorizing the Mayor and City Administrator to sign this contract pending language change appropriateness. Donatus Vetsch seconded this motion. All were in favor and the motion carried. Another issue brought up is that the City is going to have to take a look at what to do about whether or not the Waste Water Treatment Ponds are big enough for the necessary water retention and discharge what with upcoming projects and development. This year there will be no problem but one to three years from now there may be some problems if development continues. The Council discussed aeration briefly, wondering whether or not aerated ponds were better. Also, perhaps Hordis could be approached with some options for water separation. Bob Cullentrop and Ken will some checking to see if the gates at the ponds have moved at all and will do some cross checking to make sure things are working the way that they should. It was also brought up that water may be running into the sewer from people's sump pumps. People are obviously not aware that sump pump water should not be going into the sewer system. Notification should be given to this effect, possibly on the first quarter sewer billing. An ordinance is already in place on sump pump water but it would not hurt to check into it to see if it specifies where and what direction the water should flow if a sump pump is being used. The income received and the bills to be paid were reviewed next by the Council. The minutes should note that check #9508 has been voided because this is a Joint Powers bill. Dakota Technical Institute and the Animal control bills were questioned. Donatus wondered whether or not we were exceeding our budget on the DJ's bill. It seems so high and he ,just wants to make sure that we are staying within our budget. Maureen replied that the bill is distributed amongst the different departments according to what was purchased. Don Cornelius then made a motion to approve the income received and the bills to be paid. Jim Krystosek seconded the motion. All were in favor and checks 9499 through 9525 were paid. Maureen passed out bond sizing information on Psyk`s 4th Addition, a John -George Inc. project, and possible construction of municipal buildings to the Council for their review. It was pointed out that Brad Farnham would be at the work meeting on Tuesday, April 18th and would go through these schedules in more detail. Park Board vacancies were discussed next. The Council was informed that the City has had four applicants apply for the three seat and that they would need to review the candidates and make a decision on the potential members. It was questioned how the Council wanted to handle the situation -- A joint interview with Council and Park Board members present, or -7- just Council. It was the general consensus of the Council that they would like to review the applications and then make the necessary discussion on what would be the best course of action. The sign permit, for Braun's - Hardwood Ponds was not back from the building inspector so therefore it was not, approved at this meeting. The Board of Review meeting is scheduled for Tuesday, April 18th at 7:00 p.m. A work meeting is scheduled for the Council on Tuesday, April 18th at 7:30.1 p.m. It was brought to the Councils attention that the Barthel signs are down. Film has been obtained for taking pictures of the existing signs within the City. There will be a meeting on the 1990 Sheriff's contract on Tuesday, May 9th at 2:00 p.m. at the Buffalo Courthouse. Jim Krystosek gave the Council an update on the Friendly City Days meeting. Issues highlighted at the meeting were where to put the power and what type and deciding on how many satellites and where they should be placed. Other information included the fact that the rides will be set up and ready for operation on Friday night, Business Appreciation Night will be Saturday night at the Parish Center lot. Jim commented that right now money seems to be the biggest problem. A letter is being written to all the businesses asking them, for donations to the Friendly City Days fund. The Committee also asked whether or not the City would be willing to donate one or two thousand dollars to the fund. Right now there is no place in the budget to donate that kind of money. It was pointed out that it is easier for the City to pick up those expenses similiar to the day-to- day operations of the City (i.e. power, satellites, street, cleaning, garbage, etc). One last thing Jim brought up was that the Committee would like the Fire Department to participate in Friendly City Day s. Dave Vetsch will be asked for the Fire Department's participation. The next Friendly City Day's meeting will be Wednesday, April 19th at 7:30 p.m. A question was raised as to what can be done about garbage that, is left lying around and not, being cleaned up. Is it a public nuisance? No action was taken on this matter. A member of the Council brought to the Councils attention that Corny Paulson had mentioned to him that the Gary Lovlein doh: could possibly be a dangerous dog. It is a licensed golden retriever and it is fenced in, but the dog appears to have a very vicious nature. There are a lot of small children in that area and a dog with this temperament could cause reason for alarm. It was asked if there is something in our ordinance pertaining to dangerous dogs. Maureen -8- stated that she will check with Patty Salzwedel on the contents of the ordinance that she uses. The Sheriff's Report for March was included in the packet for the Councils review. An article on sign ordinances from the Monticello Times was included in the packet for the Council to review. "Small. Talk" was included in the packet for the Council to read. The Tax Increment Financing Album is available to the Council for review. What to do about, replacing the City's maintenance vehicle was again discussed. The Council showed their interest, in the possibility of being able to purchase a 1 ton pickup truck for about the same price as a 3/4 ton truck. After some additional discussion it was agreed that the specifications should be changed to a 1 ton and quotes taken on this type of vehicle. It was noted that an attempt should be made to contact, some of the dealerships already contacted to see what, they might have available for the City to look at. It was agreed that the City should obtain two quotes from two different, firms on the same specifications before any action would be taken by the Council. It was also noted that the specifications should be prepared to include a quote for a truck with a plow and one without the plow. Provided that one of the quotes comes in under the $15,000 bidding requirement, the City could than take action on the vehicle. Provided information could be made available the Council agreed to meet later in the week and take any necessary action on a vehicle if one could be found. There was no other business so a motion to adjourn the meeting was made by Bob Braun and seconded by Jim Krystosek. All were in favor and meeting adjourned. SEWER ACCOUNTS MEDICS TRAINING, INC. LISA GOBLIRSCH AUDITOR'S WARRANT STEVE HOPKES (Dog Fines) .JIM LEVER CONSTRUCTION SPRINGER BUILDERS ALBERTVILLE BAR, INC. DAVID VETSCH 152 CLUB FIRST SECURITY TITLE RONAY'S ON MAIN INCOME RECEIVED APRIL 17, 1989 304.00 10.00 1,458.20 3,596.75 62.50 1,721.45 1,365.55 800.00 43.50 800.00 14,666.66 375.00 TOTAL $25,203.61 BILLS TO BE PAID APRIL 17, 1989 CHECK NUMBER 9499 MAUREEN ANDREWS 673.90 9500 LORIE VILLAREAL 426.25 9501 KEN LINDSAY 628.15 9502 MIKE RUTKOWSKI 399.04 9503 SCHERER SANITARY SERVICE 60.00 9504 FEED -RITE CONTROLS, INC. 40.00 9505 HACKS, INC. 150.78 9506 ROBER.T J. MILLER 1,770.50 9507 MEDCENTERS HEALTH CARE PLAN 190.50 9508 WATER PRODUCTS COMPANY 303.16 9509 NORTHWEST ASSOCIATED CONSULTANTS 1,255.63 9510 JAMES FARRIS 91.16 9511 PERA 9512 PERA 9.00 9513 ROBERT L. MINKEMA 300.00 9514 CHOUINARD'S 104.92 9515 CITY OF MONTICELLO 109.00 9516 MONTICELLO ANIMAL CONTROL 25.00 9517 WELTERS INC. 4.12 9518 DJ'S TOTAL HOME CARE CENTER 233.61 9519 COMMUNICATION AUDITORS 67.50 9520 CENTRAL MINNESOTA EMERGENCY MEDICAL SERVICE COUNCIL 202.25 9521 WRIGHT COUNTY AUDITOR/TREASURER 1,802.19 9522 DAKOTA COUNTY TECHNICAL INSTITUTE 665.00 TOTAL $9,554.63 PSYK CONSTRUCTION SUNRISE PLUMBING FIRST SECURITY TITLE REGISTERED CLCOERS CHECK NO. 9523 9524 9525 ADDITIC")NAL INCOME APRIL 17, 1989 T(YrAL ADDITIONAL BILLS TO BE PAID APRIL 17, 1989 L.N. SICKELS & CC). BURKE CWANY, INC. 70.00 95.00 10.00 20.00 $195.00 252.00 702.64 TC)TAL $954.64