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1989-05-01 CC Agenda/PacketCITY C O(WIL AGENDA MAY 1, 1989 I. CALL MEETING TO ORDER II. AppROVAL OF THE`AGENDA Tel. APPROVAL OF THE MINUTES * - April 17, 1989 - April 18, 1989 * - April 20. 1989 Iv, C MINITY FORUM 7:05 Albertville Area Jaycees -- 3.2 Beer License for F,oftball Season V. DEPARTMENT BUSINESS a. MAINTENANCE - NO AGENDA ITEMS BROUGHT tJP BEFORE PACKETS WERE PREPARE h. FNcaINFERING - t m ate on 1989 Street Maintenance Projects - Eipd4tte of Drainage Problem on North Side of I-`J4 - Information regarding Protox c . LKIAL d. ADMINISTRATION +. - Income Received and Bills to be Paid - Possible; New Ordinance regarding Extended Parking on City Streets - Approval of New Park Board Members - Appmval of Sign Permit for Braun's Hardwc*xl Ponds and Hackermeller's Starr. - Fhralint� of Work Meetings - Other Disiness • PAGE 2 VII. MEMBERS REPORTS Update on Friendly City Days VIII. OTHER BUSINESS IX. ADJOURNMENT • • 0 CITY COUNCIL ADDITIONAL AGENDA ITEM MAY 1, 1989 a. MAINTENANCE - Sale of Old Pickup - Catch Basin by 55th and Large Avenue - Issue Regarding New Pickup - Spare Tire - Sign for Doors - Park Bathrooms - Storage Rental for Dump Truck - Repair for Dump Truck - Cost for Filling Old Plant at Wastewater Treatment Facility - Additional Gravel for Dikes to Complete 1988 Project 0 Memo on Black Dirt DECLARATION `DING PUBLIC SANITARY SEWER CONNECTION AND WAIVER OF DAMAGES c . LEGAL d. ADMINISTRATION - Letter to Arlyn Nelson -- Growth - Recycling Issues The regular order by Mayor Don Cornelius, included Maureen and Ken Lindsay. COUNCIL MINUTES MAY 1, 1989 meeting of the Albertville City Council was called to Gary Schwensfeier. Members present included Bob Braun, Donatus Vetsch and Jim Krystosek. Others present Andrews, Lorie Villareal, Thore Meyer, Bob Sullentrop The agenda for the evening's meeting was reviewed by the Council. Don Cornelius made a motion and Jim Krystosek seconded it to approve the agenda. All were in favor and the motion carried. The minutes of the April 17th meeting were reviewed by the Council. A correction was made by Ken Lindsay. On page 7, paragraph 4, it should state "staff gauges" and not "gates". Donatus Vetsch then moved to accept the minutes of April 17th with corrections. Don Cornelius seconded the motion. All were in favor and the motion carried. The minutes of the April 18th Board of Review meeting and the Council s work meeting were reviewed. Dori Cornelius made a motion and Bob Braun seconded it to approve the minutes. All were in favor and the motion carried. The minutes of the April 20th special meeting of the Council was reviewed. It was brought to attention that, the statement "Separate Price For 8 Foot H.D. Plow" should be struck from the minutes. Don Cornelius then made a motion to approve the minutes of April 20th with corrections. Jim Krystosek seconded the motion. All were in favor and the motion carried. The Albertville Area Jaycees are requesting a 3.2 beer license for the 1989 softball season and for the Friendly City Day's tournament. There was some discussion regarding what the cost, has been in past years and Maureen stated that she thought that the total license package ran a total of $125, but would check to be sure. Donatus Vetsch made a motion and Don Cornelius seconded it to approve the 3.2 beer license for the Jaycees pending confirmation of fee charge, application, insurance and payment. All were in favor and the motion carried. The Council next heard from the Maintenance Department. Before getting into any maintenance updates, Ken thanked the City and the Council for purchasing the new truck. He is pleased with it and has heard many favorable comments from the residents of Albertville. The sale of the old pickup was discussed. For the time being, the truck will be stored and used only for emergency purposes. For instance, if the hoist needed to be used at the Waste Water Treatment Facility. The new truck will be the only one used for City maintenance. It was agreed that the City would need to think about how to go about making a mount for the hoist to pull behind the pickup. No further action was taken. The catch basin by 55th and Large Avenue is caved in. The curb has sunk down and the blacktop has caved in causing dirt and gravel to accumulate in the basin. Ken has requested that this be put on the project list to repair. It was noted that there is no warranty left, on this curb. Also, it was suggested that it would be a good idea to check and see how many other curbs in the City are sinking. There was some discussion that curbs can be fixed by mudjacking or possibly by pressure ,lacking, although the latter method is a more expensive �— procedure. The sidewalk by the school is buckling and could prove to be dangerous for people walking. Since the sidewalk is in the right of way, the City is responsible for repairing the damages. Some issues regarding the new pickup were discussed. We got the jack but no spare tire with the truck. It, was suggested looking into finding out what the cost of a good used rim and tire would be versus a new one. Jim said that he would check with the dealership to see if they have a tire and rim around that would fit the truck. The lettering for the sign on the doors of the pickup need to be done. Ken would like to have CITY OF ALBERTVILLE MAINTENANCE DEPARTMENT done in silver lettering. Two quotes were presented: FRANKLIN SIGNS - Albertville - $100 BOB PEDERSON SIGNS - St. Michael - $60 The Council felt that we need just the CITY OF ALBERTVILLE lettered on the truck. Donatus expressed his feelings that the City should continue with Franklin Signs. There is some obligation there -2- since Keith has helped the City out with the use of the boom truck, etc. It was agreed that Ken and Don would talk to Keith about the lettering. The cost should be limited to or less than the obtained quote. It, appears that the park bathrooms are being used before the water is turned on for the season resulting in a mess to clean up. Some damage has also been done to the kitchen which will have to be repaired. Ken asked whether or not the locks can be changed every season or should we put a padlock on the doors at the end of the season. There was discussion that it would cost at, least $50 to change locks and make up extra keys. No keys would be given out before the season opens and keys would have have to be replaced annually. After some additional discussion, it was agreed that instead of changing the locks on an annual basis, it would be more cost effective to put a padlock on the doors at, the end of the season when the winter preparation work has been completed and remove them in the spring once the facility has been prepared for summer use. Storage rental for the dump truck was discussed next. The dump truck will be stored at Loren Becker's for $20 a month. Donatus will check with Loren about storing the old pickup along with the dump truck and how much more that will cost. The dump truck is in need of repair. The problem is with the ^ power steering cylinder - it is leaking real bad. Ken checked with Dons Auto and was told that the cylinder can't be repaired. It would have to be replaced with a new one at a cost of $500. At this point, .Jim Krystosek mentioned that Ken should call Joe at Custom Motors in Elk River and get, an opinion from him. No further action was taken. Filling in around the old plant at, the Waste Water Treatment Facility was discussed next. The front and the one side are filled in already. The other side and the back need to be filled in so as to reassure that the old plant will be safe. Ken informed the Council that, he had talked to Dennis Fehn and the City can get the fill for the cost of hauling it, in from other locations. No action was taken on this matter. Ken told the Council that he had gotten the costs for additional gravel for the dikes that, is needed to complete the 1988 project. The cost will be $5 a yard, 425 yards for a total of $2,125. This cost includes the gravel being delivered and spread and compacted down to 4 inches thick. The general consensus of the Council was to get the work completed within the next month. At this point, Jim Krystosek made a motion to approve the -3- additional gravel for the dikes at $5 a yard, 425 yards, totaling $2,125. Don Cornelius seconded the motion. All were in favor and the motion carried. The Council was informed that discharging at, the Waste Water Treatment Facility began today (May 1). Samples came back with low limits on everything which is very good as it, results in no treatment being necessary. Ken noted that discharging was a little behind because of the weather. The Council heard next from the Engineering Department. Bob reported that there was some question about using red rock for the street sealcoating He is checking on a 3/3 washed red rock with a company in Shakopee. There appears to be some concern about the size. Also, we will have to use twice as much oil for sealcoating with that size red rock. Additional checking on cost will be done before any specifications are prepared. There was an update on the drainage problem on the north side of I-94. MNDOT was contacted and stated that they were aware of the problem, but feel that it is not theirs. They stated that they had determined that the problem is further down the line. The Council was informed that Frankfort, Township has been notified and they will bring the matter up at their next meeting. There was a comment made that the drain tile being affected is made of concrete and that possibly, road construction has caused the problems. It was noted that Mike Potter's property is also being affected. Bob next told the Council some information regarding Protox. The Pollution Control Agency knows the company. They have acted as a consultant to gas stations when they have ground contamination due to a leak in their underground storage tanks. In the past, Protox has been allowed to haul the contaminated soils to asphalt plants where it was used in the asphalt production process. According to PCA, regulations are being changed and the vapors will now need to be burned off before it is reused. The PCA has stated that Protox is a reliable corporation with not too much to worry about. The work will probably be seasonal and the company probably will not, employ many employees. The City would get some increased taxes. Protox will have to obtain PCA permits for all three divisions. There was some mixed feelings amongst the Council. Jim Krystosek stated that he did not like the idea of this kind of business in the community. Don Cornelius agreed. The odors and the noise would be two -4- of the biggest nuisances. A company such as this should really be located out in the country. It's not, the proper kind of environment, for the City. It was then the general consensus of the Council that a generic letter could be written to Protox stating that the City of Albertville is not opposing their possible relocation but that the City will not move forward on this until more information is received from them. We need to know more of who they are and what they are. A construction update has the curb and gutter being done at Hardwood Pond the first week in May. Savitski`s project could be done by the end of the week. The Council was reminded that 52nd Street will be paved this month and Savitski's project will get only Class 5 gravel. The memo to the utility companies regarding the restoration of the easement was reviewed by the City`s attorney. Bob seemed to think that the obligation should be taken out of the City`s contract and left with the developer to worry about. Especially since there is usually a number of empty lots, etc. The permit, will deal with everything else. The Council reviewed the declaration regarding the public sanitary sewer connection and waiver of damages on a house built by Psyk Construction. Because the lots are really low, the sewer line is shallow. The line will flow but it is below standard. Mr. Psyk agreed to having an agreement drawn up that, would protect the City and the maintenance people. This agreement would be signed by himself and would also be signed by a potential owner, in the event that the home is sold before the agreement is signed. No certificate of occupancy will be issued until the agreement is signed. The minutes should note that, if it proves to be necessary, the line can be cleaned once or twice a year. It was brought to Maureen`s attention that water appears to still be running at the PPM building. The pond seems to be too full of water for a building that, is empty. There was some question as to whether or not there would be a crack in the water line somewhere and if the water was ever turned off in that building. It was decided to call Linda at Joint, Power's and have Munitech check it out. Perhaps a chlorine test could be done on the ditch. narkenwald`s are requesting a reduction in the letter of credit on the Westwind plat. The inspection of the site needs to be done first. Maureen and Thore Meyer will do the inspection but, it needs to be decided if there is a prescribed way of checking things out or of doing inspections such as this. The City has up to 45 days but, it needs to be done as soon as possible. -5- The Jaycees were informed what the cost of the soil boring tests would be and want them done regardless of the expense. They will reimburse the City. Therefore, Meyer-Rohlin has ordered Braun to do the tests as soon as possible. The income received and the bills to be paid were reviewed by the Council. There was a question on the Pommer Company bill which was the plaque for Mike Potter from the Park Board and the Saxon Motors bill for $906.87 which was for the tax and license on the new truck. Hearing no other questions, Bob Braun made a motion and Donatus Vetseh seconded it to approve the income received and the bills to be paid. All were in favor and checks 9526 through 9560 were paid. The discussion next went to a possible new ordinance regarding extended parking on City streets. Do we want to ticket driveable vehicles that have been parked longer than 48 hours on City streets? The tires will have to be marked in order to determine if they have been moved. Don Cornelius made mention that there is a truck parked on the hill of 51st Street, which could conceivably cause some problems if it isn't moved. He will talk to whomever owns the truck and ask if they can't get it moved. It was also advised that the City needs some radar on City streets. The cross streets, 51st, 55th 57th and Main Avenue need to be watched - especially during the early morning and the end of the work day hours. Many people are driving way too fast on these particular streets. Maureen will check with the Sheriff's department to set this up. We also need to follow up with MNDOT on the 30 m.p.h. signs for Main Avenue. Approval of the new Park Board members was next on the agenda. Don Cornelius made a motion to appoint Lisa Shulstad and Paul Heinen to a 2 year term and Jill Merges and Steve Klitzka to a 1 year term commencing May 1, 1989, Jim Krystosek seconded the motion. At this point, Don amended his motion to state that these members would be up for review at the end of their term. All were in favor and the motion carried. The minutes should note that the Council was very impressed with the interviews of the new members. The minutes should also note that Ed Hackenmueller has now moved to St. Michael. The Council felt that, since there were enough residents interested in serving on the Board that the community might be critical, of appointing a nonresident. In the future, the Council can use their discretion about using nonresidents as members. -6- Don Cornelius made a motion to approve the sign permits for Hardwood Pond, which has been paid for and approved by the building inspector. and for Hackenmueiler"s, pending payment and approval from the building inspector. Donatus Vetsch seconded the motion. All were in favor and the motion carried. The minutes should note that Bob Braun abstained from voting. A work meeting has been tentatively scheduled for Monday, May 8th at 7:00 p.m. This will be confirmed with the Council members. The letter to Arlyn Nelson regarding community growth in the City of Albertville was included in the packet for the Council"s review. This letter will be sent to Ms. Nelson along with the Comprehensive Plan, Zoning and Subdivision Regulations. There was some minor discussion about coordinating contract, garbage hauling and recycling in the City. Some sort of recycling plan needs to be in place by the 15th of May. It was suggested that perhaps the organizations could be approached about donating money towards the purchase of containers to be used for the recycling. Otherwise, they may be able to be purchased through an equipment certificate. A question was brought up as to whether or not there is an ordinance about garbage left lying around. This is definitely a nuisance, Maureen will check with Bob Miller on this. Jim Krystosek gave the Council an update on Friendly City Days. A letter was made up and sent to the businesses asking for cast: and prize donations. There has been some good response to the letter and the Committee now feels more comfortable. There will be a meeting May 9th, 23rd, and 30th. One more will be held if need be. The Mayor thanked Jim Krystosek for doing all the foot work on the purchase of the new City truck. There was no other business so Donatus Vetsch made a motion to adjourn the meeting. Jim Krystosek seconded the motion. All were in favor and the meeting adjourned. �-fqo,u��-4 Lvv",� -7- INCOME RECEIVED MAY 1, 1989 SEWER ACCOUNTS SHERBURNE COUNTY ABSTRACT ALBERTVILLE AREA ATHLETIC ASSOCIATION FIRST SECURITY TITLE ZAPP ABSTRACT & TITLE CO. THERESA BOURGEOIS (Park Rental) FIRST SECURITY TITLE AUDITOR'S WARRANT MEINY'S DIGGERS, INC. BARTHEL CONSTRUCTION RON ANDREA (Dog License) RADIATION PRODUCTS DESIGN GARY KRELLER (Dag Fine & Pickup) FIRST SECURITY TITLE BARTHEL CONSTRUCTION SHERBURNE COUNTY ABSTRACT 44.70 10.00 1,000.00 10.00 10,869.77 25.00 10.00 6,671, 19 50.00 1,425.50 6.00 638.70 62.50 10.00 1,349.25 5.00 TOTAL $22,187.61 BILLS TO BE PAID MAY 1, 1989 CHECK NO. 9526 MN POLLUTION CONTROL AGENCY 60.00 9527 MAUREEN ANDREWS 673.90 9528 LORIE VILLAREAL 426.25 9529 KEN LINDSAY 628.15 9530 MIKE RUTKOWSKI 399.04 9531 PETTY CASH 9532 SAXON MOTORS, INC. 14,668.66 9533 SAXON MOTORS, INC. 906.87 9534 UNITED TELEPHONE SYSTEM 136.49 9535 NSP 1,695.20 9536 MINNEGASCO 191.18 9537 PRINCETON CO-OP 32.85 9538 GENERAL RENTAL CENTER 47.04 9539 NORTHERN HYDRAULICS 42.97 9540 POMMER COMPANY, INC. 27.15 9541 FEDERATED CO-OPS, INC. 11.87 INCOMEJBILLS 9542 9543 9544 9545 9546 9547 9548 9549 GARY SCHWENZFEIER BOB BRAUN DON CORNELIUS DONATUS VET SCH .JIM KRYSTOSEK PERA DONS AUTO SERVICE T & S TRUCKING TOTAL 201.49 188.01 564.00 $20, 764. 63 ADDITIONAL INCOME MAY 1, 1989 SEWER ACCOUNTS 111.36 PIC 5 160.00 BOB BRAUN 10.50 MEINY"S DIGGERS 50.00 FIRST SECURITY TITLE 7,333.33 PSYK'S CONSTRUCTION 3,441.46 WILFRED LINDENFELSER 70.00 TOTAL $11,176.65 ADDITIONAL BILLS TO BE PAID MAY 1, 1989 CHECK NO. 9550 PERA 9.00 9551 CROW RIVER NEWS 137.80 9552 G.D. LAPLANT 39.00 9553 SIMONSON LUMBER 12.40 9554 ALBERTVILLE AUTO PARTS, INC. 134.49 9555 MIKE RUTKOWSKI (Mileage) 55.44 9556 MIKE POTTER 50.00 9557 WANDA SCHERBER 50.00 9558 G0R.DY BERNING 40.00 9559 MEDCENTERS HEALTH PLAN 783.87 9560 WRIGHT COUNTY TREASURER 2,805.99 TOTAL $4,117.99