Loading...
1989-06-19 CC Agenda/Packet• CITY COUNCIL AGENDA JUNE 19, 1989 I. CALL MEETING TO ORDER II. APPROVAL OF THE AGENDA III. APPROVAL OF THE MINUTES * - June 5, 1989 IV. COMMUNITY FORUM 7:05 Park Board Update -- Steve Klitzka Friendly City Days Donations for Four Seasons Park Request for Quotes for the Installation ter for Park oBoard * Park Mi nuuttesWr 7:30 Joint Powers Update -- Letter to Fire Dept. Re: Hydrant Fittings V. DEPARTMENT BUSINESS a. MAINTENANCE - Wastewater Treatment Facility Report b. ENGINEERING Update To * Construction for $7,727.73 eLaurCotr - Pay Request for * - Feasibility Report for Park and Ride Lot - Discussion Re: Installation of Geo-Tech Mat in Savitski"s Addition c. LEGAL d. ADMINISTRATION * - Income Received and Bills to be Paid * - Articles Re: Recycling - Finds on Soil Boring Test for Lights at Bz Appoint of Building Committee - Other Business M � s� vmkj * A REMINDER THAT THE MEETING WILL NOT START UNTII BECAUSE OF THE MISS ALBERTVILLE STYLE SHOW. (X)UNCIL MINUTES ,JUNE 19, 1989 The regular meeting of the Albertville City Council was called to order by Mayor Gary Schwenzfeier. Members present included Bob Braun and Don Cornelius. Council members Donatus Vetsch and Jim Krystosek were absent. Others present included Maureen Andrews, Lorie Villareal, Bob Sullentrop and Ken Lindsay. The agenda for the evening's meeting was reviewed by the Council. Bob Braun made a motion and IX-)n Cornelivas seconded it to approve the agenda. All were in favor and the motion carried. -- The minutes of the June 5th meeting were reviewed by the Council. There were no additions or corrections so a motion was made by Don Cornelius to approve the minutes of June 5th. Bob Braun seconded the motion. All were in favor and the motion carried. There was no update from the last Joint Power's Board meeting. However the following Joint Power issues were discussed. Included in the packet, was a letter to the Fire Department regarding the fire hydrants located in the Berningwood development of Frankfort Township. These hydrants are not the standard hydrant. The pumper nozzle on the hydrant has a different thread and an adapter may be necessary in order to hook up to these hydrants. The biggest question raised concerning this issue is why is there no consistency with the nozzle? St. Michael too, has two different kinds of threads on their pumper nozzles. Ken raised the point that we should check and see why some of the hydrants are turned. Chances are they probably get turned when flushing. The point is they need to all be turned 90 degrees to the road to offer the fastest access to the hydrant when there is a fire. If they are not turned right, it does not take long to wash out yards. 1-1 The Council heard from the Maintenance %partment next. Kenn told the Council that there is a storage and discharge problem developing out at the Wastewater Treatment Facility. Eventually, something is going to have to be done to eliminate the retention time so that water can be transferred and limits met. Ken presented his proposal of what could be done to eliminate some of the problem and assist in preparing the ponds in order to be able to discharge on time. The minutes should note that there is not a problem with meeting the limit requires except in the case of the phosphorus, which is why the alum treatment is required. Because of the need for treatment the City is not able to complete the extra discharge in the allotted time period. There also appears to be a high algae growth and therefore the alum treatment is not working as effectively. It appears that the algae is not allowing the alum to settle down and do its job. Therefore, a second application of alum becomes necessary. This past spring between 500 to 1000 gallons of alum were used to bring the phosphorus levels within limits (.6 instead of 1.5). Ken stated that as the City grows there will become more and more need for multiple discharges and more problem with the build up of sludge. The options as to what to do are limited. He feels that he can, first of all, limit the transfer of water. The system was originally designed to pump water -� across the dikes from one cell to the other. This process stirs the water up too much as it is pumped from one control structure to the other. And, as the City grows there is more sludge build up. Secondly, he can convert Pond 2 into a secondary pond for treatment. To do this, Ken is proposing a driveway to Pond 2, a ramp to the pond, a portable dock for alum and a tank for the pickup. Converting Pond 2 will cut down on the retention time, will cut down pump time 8 to 10 days and will allow the pond to flow freely 1 to 2 feet. It will also cut down the amount of gallons of gas used to pump the water and will cut down the wear and tear on the pump. Ken would like to see this in operation by fall. He has checked with the PGA and any water 30 days old is considered old water and can be discharged with the primary. What Ken is asking for is permission to obtain quotes on what the cost of this project would be. He does not want the Council to race into any decision. He would also ask that a letter be written to the PCA for their approval. At this point, Bob Sullentrop commented on this proposal. Bob stated that right, now Albertville is at 105 to 135 days and at this rate we will not be able to back the third discharge. The ponds will be frozen over before discharge can occur. The PGA standards are at 66 days and Albertville is at 105 to 135 days. The algae on the alum is holding up the treatment of the ponds. Bob suggested sending the alum results in for testing as BOO tests. -2- It was also suggested that possibly a self primer could be put on the p.amp. Right now it takes 100 to 120 pumps by hand to prime the pump to get, it going. Ken feels that art estimate of $3000 would cover the expenses of this Project. They could do most of the work themselves. Don Cornelius commented that we should not put this off and that we should go ahead and get the costs together in order to be prepared. It would probably pay for itself over a period of time. A motion was then made by Don Cornelius to proceed with obtaining the cost estimates and to have a letter written to the PCA. Bob Braun seconded this motion. All were in favor and the motion carried. The minutes should note that written approval from the PCA is needed anytime changes are made at the Wastewater Treatment Facility. Ken next brought, up the fact that the City would need to arrange the interviews for the maintenance position. Things like what benefits, salary increases, etc. need to be decided on so that each person being interviewed will know what the City is offering. After some discussion, it was decided that Maureen should check on the medical benefits to see what the package consists of for new employees. Some of the Council members will meet to review and weed out the applications and prepare a set of questions to be asked each person interviewed. No further action was taken at this point. Me Council next heard from Steve Klitzka with a Park Board update. Steve requested that Ken put some lime rock around the bases at, the ball field. The bases are sticking up and someone may get hurt. New bases have been ordered. Steve told the Council that, two weeks ago he appeared before the Lions at, their regular meeting to request donations to the Four Seasons Park. Their answer was negative. They will donate their money to the existing City Park but riot to the new park . Steve is requesting the Council to review the Lion's pull tab license and to either withdraw their application and let the Park Board take over or delegate a percentage of their revenue to be donated to the Park Board. Arrangements had been made to pick rocks on Tuesday night. Then the park will be mowed down, disced and graded. Some black dirt from Savitski's has already been donated. The Jaycees have committed to giving the Park Board $80M in August or September. Also, all the concession stand revenue from the women"s softball tournament will be donated to the Park Board. -3- With this healthy donation, it will allow the Park Beard to get the park seeded. Playground equipment will be ordered on an equipment certificate this fall since price will likely increase in the spring. The equipment will be ready for delivery in the spring. The Jaycees have agreed to help install the playground equipment. A 2 inch water line and a 4 inch sewer line needs to be installed from the street to the restrooms area of the park. Steve figures the cost to do this would be approximately $2,000 to $2,500. The Park Board does not have the money to get this done and it really needs to get done now before the seeding process. He is asking the City for some financial help on this project. Discussion brought out the fact that there is the money that Joint Powers gives us for land rental - approximately $5,000. The money has not been designated to any particular fund and could possibly be used as a funding source. There may also be so proceeds from the captured Tax Increment Financing project being discussed by the Council at a later date. Bob Braun also mentioned that we have the money from cable television franchise agreement that was designated for park use. Inn Cornelius then made a nation to waive the sewer charges and the Albertville water connection charges for the Park Board. Bob Braun seconded this motion. All were in favor and the motion carried. The City will check with Joint Powers to see if the Board will waive the water charges for the new park. A motion was made by Bob Braun and seaanded by Don Cornelius to obtain three quotes (cost approximately $2,000) for the installation of the sewer and water lines. All were in favor and the motion carried. The minutes should note that three quotes are necessary when the cost is under $15 , 000. Steve then had some comments about Friendly City Day"s. First of all, the three key gentlemen that headed the committee are all Ilion members. He felt that they wanted everything their way and they wanted the money that any organization makes. (For instance, they wanted the $89.00 the Park Board made on the sale of last year's t-shirts and caps). Steve felt that an independent individual needs to serve on the committee - someone who does not belong to any groups or organizations. Also, each group or service organization needs to have a representative at the meetings. The character of this committee may be something the Council will have to look at in order to clear up some of the conflicts the City is experiencing with certain individuals. At this point, Ken informed the Council that the new pickup had died. The air pump, transmission pump (and probably the whole transmission) and the fuel. injection system were inoperable. The truck is at Saxon Motors being fixed. Ken will see if we get can get a loaner to use in the mean time. -4- The Engineering Department was heard from next and project updates were given. Bob Sullentrop told the Council that not much had been accomplished due to the rain and the availability of the contractor. In Savitski`s project, the right turn lane passed the test requirements. However, the road was ripped up, let dry and packed down. It passed the density test but not enough to meet the test requirements. Bob is recommending that the City go ahead and put in the geo-tech mat and gravel. This may stabilize the condition of the road. Also, soil boring prior to construction will help. The cost of the geo-tech mat will be $6,237 ($2.26 a square yard). Instead of putting in fifteen inches of gravel, three inches will be left out which will save 450 cubic yards of gravel. There have been some extras on this particular project. The right-of-way was extended and the water and sewer lines were extended out 20 additional feet because of a grade change. Total project costs (including adding the geo-tech mat) were $73,850 less the reduction in gravel, bringing the total project costs to $71,163, resulting in $2,687 over bid. Bob pointed out that the gravel could be paid for through the lift station contract. There is $750 plus available and the gravel would benefit, access to the lift station. Don Cornelius then made a motion to go with the installation of the geo-tech mat plus the gravel and to requested that Meyer-Rohlin waive the engineer's fees for any expenses that exceed the contingency fund. Bob Braun seconded the motion. All were in favor and the motion carried. Bob requested a pay request in the amount of $7,727.73 from Latour Construction be approved. This is for the sub -grade and the right turn lane on the Savitski project. A motion was made by Ion Cornelius and seconded by 5:)b Braun to approve the pay request from Latour in the amount of $7,727.73. All were in favor and. the motion carried. Bob reviewed the Feasibility Report for the Park and Ride lot. No plans and specifications are necessary on this project. The total project costs would be $12,722 if the work is done by a contractor. The City will probably do some of the work which will result in a savings. Bob is recommending that Class 2 aggregate be put down. Maureen ccmmented that a letter had been sent to the County Commissioner's office asking the (county to vacate the current property and grant use of the property being requested. Bob Braun made a motion to accept the Feasibility Report on the Park and Ride lot. Don Cornelius seconded the motion. All were in favor and the motion carried. -5- The income received and the bills to be paid were reviewed by the (council. Several questions were asked about the bills and, after having received satisfactory answers, Dori Cornelius made a motion to approve the income received and the bills to be paid. Bob Braun seconded the motion. All were in favor and checks 9647 through 9682 were paid. The recycling articles included in the packet for the Councils review were compliments of Judy Roden. The findings on the soil boring tests for the lights at the ball field were included in the packet for the touncil's review. A Public Hearing meeting needed to be set to review Tax Increment Financing information and review an amendment to development plans to capture Tax Increment, Financing funds. Bob Braun made a motion and Don Cornelius seconded it to set a P'Iblic Hearing for the Tax Increment Financing issue for July 17th at 7:00 p.m. All were in favor and the motion carried. Maureen asked the Council whether or not any thought had been given to the appointment of a building committee. Since no thought has beengiven, it was decided that Maureen would go tx} the next, Firemen's meeting on July 6th to talk about a new City Hall/Firebarn building. There was discussion about the expense the Jaycees will incur to have the poles installed for the lights at the softball field. Loren Kohnen, who was present for a short time at the meeting, suggested calling the City of Loretto to find out about their poles. It is too expensive this way - the poles can be done all. in one piece. There was no other comments or business so Don Cornelius made a motion to adjourn the meeting. Bob Braun secondedthe motion. All were in favor and the meeting adjourned. -6- INCOME RECEIVED JUNE 19, 1989 SEWER ACCOUNTS 4,396.79 DUANE BERNING Fence Permit) 10.50 SHERBURNE COUN Y ABSTRACT 5,810.46 ADRIAN BERNING 25.00 WRIGHT TITLE GUARANTEE 10.00 SHERBURNE COUNTY ABSTRACT 10.00 LESUEUR COUNTY ABSTRACT CO. 693.92 F.C.D.'S T-SHIRT & CAP SALES 89.00 PSYK CONSTRUCTION 1,485.45 GARDNER BROS, CONSTRUCTION 1,387.35 GARDNER BROS. CONSTRUCTION 1.376.45 SUNRISE PLUMBING INC. 25.00 REGISTERED CLOSES 10.00 UNITED TELEPHONE SYSTEM 100.00 REALTY WORLD 1,245.71 TOTAL $16,675.63 BILLS TO BE PAID JUNE 19, 1989 CHECK NO. 9647 SECURITY STATE BANK 50.00 9648 LORIE VILLAREAL (Mileage) 31.02 9649 JAMES FARRIS 24.64 9650 R.AYMOND VARNER 56.67 9651 MIKE RUTKOWSKI 9652 MIKE RUTKOWSKI 9653 MAUREEN ANDREWS 673.90 9654 LORIE VILLAREAL 426.25 9655 KEN LINDSAY 628.15 9656 WILSON MANAGEMENT SERVICES 841.00 9657 SUNSHINE LAWN SERVICE 87.08 9658 ROAD RESCUE, INC. 411.30 9659 M.T.I. DISTRIBUTING CO. 31.17 9660 NORTHERN STATES SUPPLY, INC. 11.52 9661 PERA 201.49 9662 ROBERT, J. MILLER 1,668.20 9663 KEVIN J. HALLIDAY, TREASURER, MCFOA 25.00 9664 NEWMAN TRAFFIC SIGNS 32.24 9665 PAT S "66" 156.23 9666 NORTHERN HYDRAULICS 58.30 9667 CHOUINARD'S 35.56 9668 NORTHWEST ASSOCIATED CONSULTANTS 594.02 9669 ROBERT. L. MINKEMA 700.00 9670 NORWEST BANKS 637.25 9671 NORWEST BANKS 335.00 9672 U.S. POST OFFICE 9673 FISHER SCIENTIFIC 93.75 9674 LATOUR CONSTRUCTION 7,727.73 TOTAL $15,537.47 ADDITIONAL INCOME .JUNE 19, 1989 SEWER ACCOUNTS 228.57 DONATUS VETSCH 40.00 .JIM LEVER CONSTRUCTION 1,349.20 TCYFAL $1, 617.77 ADDITIONAL BILLS TO BE PAID JUNE 19, 1989 CHECK NO. 9675 MAUREEN ANDREWS (Postage Reim%arsement) 25.00 9676 KEN LINDSAY (Mileage- & IfiW-)A) 15.44 9677 T & S TRUCKING 258.50 9678 OTSEG) TOWNSHIP 30.00 9679 CROW RIVER NEWS 24.90 9680 MINNEGASCO 13.34 9681 RAYMOND VARNER 157.68 TOTAL $524.86