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1989-07-11 CC Agenda/Packet' CITY OF ALBERTVILLE P. O. BOX 131 ALBERTVILLE, MINNESOTA 55301 PHONE: (612) 497-3384 CITY CCXUNr:IL AGENDA JULY 11. 1989 I. GALL MEETING TO CR)ER II. APPROVAL OF THE AGENDA III. APPROVAL OF THE MINUTES * - June 19, 1989 * - JLuie 28, 1989 IV. C CMJNITY FORUM 7:W-) Representatives for Miss Albertville -- Trophy Presentation 7:15 Public Hearer� on the Vacation of Right -of -Way for Existing Park and Ride Lot 7:40 Biblic Hearing on Conditional Use Permit, for Donatus Vetzich to Allow for Addition to Storage Shed 7:,IYO Joint Powers Update V. DEPARTMENT BUSINESS a. MAINTENANCE - No Items Presented , b. ENGINEERING - Update can Construction Prm ecte t - Feasibility Re rt, for I-94 WATERMAIN CROSSING AND [DOE? WATER AND SANITARY SEWER ANG THE FN(:+N'TAGE C,U ROAD NORTH OF I-94 - Update on Wastewater Treatment Facility Issue c. LEGAL d. ADMINISTRATION - Income Received and Bills to be Paid - Wright County Comprehensive Water Plan - Approval of Preliminary Plat for Westwind - Regtw-st for City to (-'over Expense of Tent for Friendly City Days - Appoint, of Building Committee -Other Business VII. MEMBERS REPORTS VIII. OTHER BUSINESS - Articles Re: Recycling + ' - Monthly Sheriff`s Report for May * - New Property Tax Law -- Juran and Moody IX. ADJOURNMENT **A WORK MEETING HAS BEEN SSE FOR MONDAY EVENING AT 7:00 Y.M. T() MEET WITH BRAD AND DAN TO DI. - SCUS.S THE TAX INCR�N'f AND STt.►RM WATER TAXING DISTRICT ISSUES Make our ( at..... . Your ('urn Re invite Home, huluvrv, Husuwss COUNCIL MINUTES JULY 11, 1989 The regilar meeting of the Albertville City Council was called to order by Mayor Gary Schwenafeier. Members present included Bob Braun, Donatus Vetsch and Jim Krystosek. Council member Don Cornelius was absent. Others present included Maureen Andrews, Lorie Villareal, Bob Miller, Bob Sullentrop and Ken Lindsay. The agenda for the evening"s meeting was reviewed by the Council. A motion was made by Bob Braun and seconded by Jim Krystosek to approve the agenda. All were in favor and the motion carried. The minutes of the .June 19th meeting were reviewed by the Council. A correction on page 5, paragraph 2 was made by Bob Sullentrop. The sentence corrected should have said "It passed the density test but not, the roll test". Hearing no other corrections or additions, Donates Vetsch made a motion and Bob Braun seconded it to approve the minutes of June 19th. All were in favor and the motion carried. The minutes of the June 28th special meeting were reviewed by the Council. A motion was made by Jim Krystosek and seconded by Donatus Vetsch to approve the minutes. All were in favor and the motion carried. Mr. Ken Tiernan and two representatives of the Albertville Qieen Committee were present, at, the meeting along with two of the 1989 Miss Albertville Royalty. Queen Lori Barthel and Princess ,Jade Holland presented to the Albertville City Council and the City of Albertville a trophy award that was won by the Albertville Royalty's float in the St. Francis parade. This is one of the 20 parades the Royalty rides in each year. The trophy will be on display at City Hall. The Council then went on to the matter of the public hearings scheduled for this particular evening. A motion was made by Donatus Vetsch to call the Public Hearing to order for the Vacation of Right -of -Way for Existing Park and Ride Lot. This motion was seconded by Jim Krystosek. All were in favor and the motion carried. Maureen Andrews then read the public notice. The minutes should note that Harry and Edna Weber were present at the public hearing as they are the persons who requested the hearing. A question was raised by Jim Krystosek as to whether or not the existing park and ride will be able to be used until the new lot is done. Bob Miller noted that if the property was vacated at this time that it, would preclude anyone from using the lot because it would rye under private ownership and there is then an issue of personal liability for the Weber"s and trespassing. As long as the property is under the City"s jurisdiction there is not an issue of liability. Bob went on to corment that it would be in the best interest to not approve the vacation until the City has title to the property which is going to be usedfor the new Park and Ride Lot. It was noted that in an effort to assure the adjoining property owners of the City`s intent to vacate that the Council should make a motion requesting the preparation of the necessary paper work needed to be completed prior to the vacation of title until the other property is in place and advised the Council to direct the preparation of a resolution. Bob stag that he had spoken with the Wright County Attorney, Bill ^ McPhail, and was informed that documents needed for the turn back of the proposed Park and Ride lot should be completed within a week. The minutes should also note that Harry Weber then commented that he would be willing to help in whatever way he can and that he is donating $500 to the project. A motion was made by Lonatus Vetsch and seconded by ,Jim Krystosek to close the Public Hearing. All were in favor and the motion carried. Jim Krystosek made a rwition to approve the resolution to vacate the right-of-way for the existing Park and Ride Lot and to direct the completion of the necessary paper work for the new Park and Ride lot. Bob Braun seconded the motion. All were in favor and the motion carried. The Council next heard a Joint Powers update. Gary Schwenzfeier stated that there was nothing significant to report - the meeting was just the usual proceedings. At that point, Bob Sullentrop asked Gary to request that Meyer-Rohlin. be present at the next ,Joint Powers meeting. Action will be cormienced on this request. The Maintenance Department was heard from next. Ken gave a brief svnopsis of what the limits have been on the ponds. The Phosphorus has not been meeting limits and the ponds have had to be treated twice with alone. The transferring of water has been real. slow - this is the fourth day. -2- Ken informed the Council that there appears to be a number of addresses in the City where the driveways are washing out and there is dirt and sludge in the streets, Also, there are some areas where the weeds are bad or the lawns are trashy. It, was brought to the Council"s attention that two individuals have already been sent the letter on the weeds and the rest will be sent the standard weed letter. A letter will be composed and sent out concerning the dirt wash outs to those residences affected. The cleaning of the sewer lines has now been completed and tree lines were found to be in good shape. Grease was found in the line by the school acid there was lots of soap in the lines. The Council was told. by Ken that the overhead garage door on the shop needs to be repaired. There has been a moisture problem with the panels and some sections have been replaced in the past Wt not the entire door. Ken obtained one quote from Automatic garage Door C,xmpany to give the Council an idea of what it would cost to repair the door. To replace the three sections it would cost $558.50 installed. To replace the existing; door with a new insulated door, the cost would be $685.00. After some discussion, the Council told Ken to obtain three quotes to ^ have available for the next meeting and to check on the difference between wood or steel do(.-)rs. Approval of the preliminary plat for Westwind was next. The Planning Commission has meld a public hearing and recommend approval pending the drainage and elevation be looked at. The minutes should note that there were no conmnents from the Planning Commission members who were present. John Uarkenwald expressed the concern that John-i,eorge, Inc. has over the park dedication fees for Westwind - Phase II. The Council directed Maureen and Bob Miller to meet with ,John-Ge-orge, Inc, to discuss the language in the existing developers agreement. This was put into a motion by Jim Krystosek and seconded by Bob Braun. All were in favor and the motion carried. Bob Braun made a motion to continue the approval of preliminary plat for Westwind until the next regular meeting. Donatus Vetsch seconded the motion. All were in favor and the motion carried. Planning Cocrunission member Donatus Vetsch called the Public Hearing, to order on the coriditional use permit for Donatus Vetsch to allow for an addition to an existing storage shed. The hearing was then turned back to the C:)uncil. -3- Maureen Andrews then read the hearing notice. A variance is being requested as the proposed building is exceeding the square footage allowed. The Planning Commission and the City Council were informed that the current ordinance (Section 1(?-3.4; Subd. b3) states that ... The total floor area of either an attached garage or a detached garage for a single family detached dwelling shall not exceed seven hundred (700) square feet of floor area and not exceed the ground coverage of the dwelling, except by condition use. It was noted that, request was to allow for the square footage for the combination of garage and storage shed to equal 1,138.98 square feet and excess of 438.98 square feet. It was pointed out that in this particular situation that the excess is justified because of the fact that there is an unusually large garage attached to the house because it was built as a handicapped accessible home. Secondly it was noted that the intent of the addition is for addition to a hobby shop and shall not be construed as an additional gar:g;e. There was a question regarding an additional shed on the property and whether or not it would stay on the site. The Council and the Planning Commission was informed that this shed would be moved off the property as soon as the new addition was completed. The Planning Commission noted that they had discussed the 700 square foot maxirro,mi requirement and would be addressing their concerns with David Licht to have it amended, A motion was then made by Don Berning and seconded by Kevin Mealhouse to close the public hearing. All were in favor and the motion carried. Hearing no other comments or questions Don Berning made a motion from the Planning Commission to the Council recommending that the conditional use permit be granted. Kevin Mealhouse seconded the motion. All were in favor and the motion carried. The minutes should note that Donatus Vetsch abstained from voting. Bob Braun made a motion to accept the recorrz)endation from the Planning Commission and to grant the conditional use permit. Jim Krystosek seconded the motion. All were in favor and the motion carried. The minutes should note that Donates Vetsch abstained from voting. The Council heard an Engineering update next. Bob Sullentrop reported that the ditch along C.S.A.H. #37 and Westwind has been cleaned up. Sod will be put down in order to help soak up some of the excess water that is standing in the ditch. -4- The right-of-way has been leveled out and has also been mowed. Some of the curbs in the Westwind area have settled and are in the process of being replaced. The roll test on the Class 5 gravel did not pass - probably due to drainage backup from the winter. It will have to be tore up and put, back down. The geo-tech mat and twelve inches of Class 5 have been put down in Savitski`s project. The road is now ready for paving. At this point, Donatus asked whether or riot anything is being done about the railroad crossing on C.S.A.H.`s #19 and #37. Maureen stated that this property is right-of-way that belongs to the County and a letter was sent to the County requesting that they look into the issue. Maureen will again check with the County. The Feasibility Report for the I-94 Watermain Crossing and for Water and Sanitary Sewer Along the Frontage Road North of I-94 was discussed. Bob noted to the Council that, the report was written in two parts, the first, dealing - with the crossing of 1-94 with the water line and secondly the cost of installing utilities on the north side of freeway. ^ As noted in the report and in previous discussions, the City had place a 21 inch reinforced concrete pipe across 1-94 prior to the construction of the freeway with the intention that the watermain would be installed at a later date to service the area north of the freeway. Since the existing casing is not in goodd condition, apparently damaged from highway construction the exact size carrier pipe that will now work has not been determined. Normally the casing pipe is approximately 10 inches bigger than the carrier pipe to allow room for the bells on the ends of each section of pipe and the skids used to move the pipe into place. If the existing casing was in good condition, the maxiz'ium size carrier that could be installed wound be most likely be a 12-inch pipe. U,ie to a misalignment of the casing pipe, concern has been raised regarding what size carrier pipe will slide into the casing. The size of pipe that will fit into the casing in turn raises additional concern regarding adequate water pressure in the line. The report notes that the smaller the size the carrier pipe becomes the less water pressure there is. The report notes that using pipe sized at 14", 12" or 10" will provide for only a minimal pressure drop., the use of 8" line would provide less pressure but would likely Service the development between the two lakes. In installation of a h inch line would not be acceptable because of the pressure drop. -5- Based on these findings and the fact that the City determined what size carrier will work the Feasibility Report has down into the following categories: Nee , 1 ing . 14 inch Carrier Construction $48, 625. W- Engineering (13%) 6,320.00 Contingencies (5%) 2,430.00 Existin-- Casing. 8-inch Carrier Construction $25,000.00 Engineering (13%) 3,250.00 Contingencies (5%) 1,250.00 $29,500.00 Fxys i n C'.as ' r g. 10- i rich CarriQr Construction $25,900.00 Engineering (13%) 3,365.00 Contingencies (5. o) 1, 295.00 $30,560.00 has note yet been broken Existing Ls ina._12- inch Carrier Construction $26,155.00 Engineering (13%) 3,4W.00 Contingencies (5%) 1,310.00 $30,865.W The report noted that the costs estimates for the various pipe size does not include any cost for digging the casing 12p, cleaning it out, and determining what size carrier pipe will iii fact fit inside the existing casing. The next section of the report, deals with the installation of water and sewer mains north of I-94. O r _ R.. 411r.._ The watermain would be placed on the north side of the frontage road, from the western end to across CSAH 37 and would consist of approximately 2580 feet of 12 inch ductile iron pipe (DIP). Hydrants would be placed every 350 feet, per the .Joint Powers` requirements. Services would be extended to the property lines lot the lots along the frontage road. The CSAH 37 crossing would consist of approximately 61 feet of steel casing with a 12-in carrier. The casing and carrier would be jacked and bored under the highway. -6- WZ03TOWSTMIMINr The sanitary sewer would also be placed on the north side of the frontage road, from the western end to across CSAH 37. It would consist of approximately 2595 feet of 10-inch PVC sewer pipe. Approximately 600 feet on the western end would have to be insulated because of shallow dept. Services would be extended to the property lines for the lots along the frontage road.. The CSAH 37 crossing would consist of approximately 72 feet of 20 inch steel casing with a 10 inch ductile iron carrier. The casing and carrier would again be jacked and bored under the highway. Proposed invert elevation of the manhole at the western end of the sanitary sewer would be approximately 943.2. The ordinary high water (OHW) level of the lakes is 947.3. The lowest floor elevation of any structure must be three feet, above the OHW elevation, resulting in a minimum floor elevation of 950.3. Therefore, this manhole would be the furthest that the gravity sewer could be extended. In order to service the proposed School Lake Development, a lift station would need to be located at the southern end of the development. A forcemain would be extended to this manhole. The proposed invert elevation of the manhole on the eastern end of ^ the sanitary sewer would be approximately 944.5. Although there would be sufficient rover over the sewer at this point, the ground elevation drops at the southern part of the Phil Morris property, with 947 being the lowest elevation of the wet land area. Therefore, in order to develop the lower areas of this property and still utilize a gravity sewer., significant amounts of filling would be rewired. An earthwork balance to determine if cuts and fills would balance within this property, has not been done. This section of the report has been further broken down to provide the costs for the portion of the water laying east and west and sewer mains of the I-94 crossing and for sewer the dividing point was the existing 12 inch interceptor. Weft Frontage Road Watermairi Construction $13,200.00 Engineering (13%) 1,720.00 Untingencies MY 660.00 $15,580.00 West -Frontage Road Sanitary Sewe Construction $19,260.00 Engineering (13%) 2,500.00 Contingencies MY 960.00 $22,720.00 -7- East Frontage Load Wate,rmain Construction $681".00 Engineering (13%) 8,840.00 Contingencies (5%) 3,400.00 Eaza-t-Famtage— Road. Staiit ry Sewer Construction $34 , r&-U.00 Engineering (13%) 4,485.00 Contingencies (5%) 1,725.00 $40, 71t0.00 The total project cost for water and sanitary sewer along the frontage road is estimated to be $159,25lO.W. The minutes should note that this amount does not include any of the financing costs associated with the installation of the improvements. A motion to accept the Feasibility Report for the 1-94 Watermain Crossing and for Water and Sanitary Sewer Along the Frontage Road North of 1-94 was made by Bob Braun and seconded by ,Jim Krystosek. All were in favor and the motion carried. An update on the Wastewater Treatment Facility issue was discussed. Bob informed the Council that he had prepared a letter to the MPCA on the changes that Ken is proposing at the Wastewater Treatment Facility and had given it, to Ken Lindsay for review. Maureen noted that a copy should be put on filed with her office of any communication with MPCA. Bob also noted that it was the opinion of Meyer-Rohlin that what Ken is proposing for the plant is a good idea and would likely work that the engineers are riot sure that not whether or not it is needed at this time, feeling that it might be somewhat premature. He noted that they do not feel that all the other avenues have been address to cut down on the transfer time - and that the City should exhaust those before this solution is tried. Ken Lindsay t�xk issue with this statement by possibly having misinterpreted what Bob had said. Bob tried to clarify that they were not questioning whether or riot the solution would work, but rather it`s timing. Ken noted again that he can not, complete the pond transfer and discharge in the prescribed time allotted by MPCA. After some additional discussion, it was agreed that the Council, Ken, Maureen and the engineers should meet out at, the Wastewater Treatment Facility and walk through the situation before any other action is taken on the matter. The income received and the bills to be paid were reviewed by the x..)uncil. The Pat's "66" bill was questioned as to what the expenditures are -8- for. Hearing no other questions, Bob Braun nude a motion and Donatus Vetsch seconded it to approve the income received and the bills to be paid. All were in favor and checks number 9683 through 9722 were paid. Information on the Wright County Comprehensive Water Plan was included in the packet for the Councils review. The minutes should note that, the City of Albertville's plan will meet the County requirements. The Albertville Friendly City Days Committee has requested the City to cover the $250.00 expense of the tent rental for Friendly City Days since the City did not pay for any of the electricity. It was noted that the reason the City did not have the electrical expense was the fact treat, the generators the City had rented for the weekend were cancelled. Maureen was questioned about what expenses the City did incur for Friendly City Days. It was noted that, not, all the bills have come in yet, noting that the bill from T&S Trucking was still out standing. Based on this information the City has incurred: Miss Albertville Committee $400.00 Float License 13.50 Street Sweeping 200. per} ± Paper and Printing 50.00 ^ Portable Toilets 320.00 Total $983.50 It was suggested that in the upcoming years that the City donate a certain dollar amoLuit and make the committee responsible to covering any the the above noted expenses. Hearing no other comments a motion was made by Donatus Vetsch tX-) pay $250.00 for the rental of the tents. The motion was then seconded by ,Jim Krystosek. All were in favor and the motion carried. The minutes should note that the Council will be looking at the 1990 Friendly City Days expenditures during the budgeting process. The next issue before the Council was the appointment, of the Building Committee for the Fire Station - City Hall. There was some discussion regarding the size of the committee and who would serve on it. After some discussion it, was decided that, the Council would wait until the members had had an opportunity to talk with some people to see if they would be interested in serving on the committee. In a related matter, a motion was made by Donatus Vetsch and seconded by Bob Brawl, directing Maureen to prepare a Request For Proposal for the Needs Assessment and possible design of building. All were in favor and the motion carried. The minutes should note that the Council asked that 4 architects be asked to present proposals to the Council. -9- As a matter of update, the Council was informed that Dan Wilson and Maureen Andrews had been before the Wright County Board that morning to discuss with them the City's proposal to capture the tax increment off of two - proposed apartments. Maureen explained that the plan had been presented to the Board and their questions had been answered. It was noted that they had made a motion to make "no comment" on the project, recogriizing the fact that they had the choice to make negative comment, no comment or positive continent on the use of the proceeds. The minutes should note that the public hearing on the tax increment financing plan is scheduled for July 17th at 7:30. The Council commented on the recycling articles presented in the agenda packet. It was suggested that the City P-it aside some time to develop our recycling and garbage plan in more detail. Other informational items included in the G.-)nzcil packet had included the - Sheriff's Report for the month of May and information pertaining to the NEW PROPERTY TAX LAW provided by Juran and Moody. Hearing no other continents or questions a motion was made for adjournment. The motion was made by Donatixs Vetsch and seconded by Jim Krystosek. All were in favor and the motion carried. �17 lP�.,.-ttcrl f�.ns��rs. -10-- INC.CX4E RECEIVER JULY 11, 1989 SEWER ACCOUNTS TRI COUNTY ABSTRACT SHERBURNE CC1(INI'Y ABSTRACT STOff8OR EWARTT TITLE C)MPANY AUDITOR"S WARRANT AUDI TC 1R , S WARRANT WRIGHT TITLE GUARANTEE SHERBURNE COUNTY ABSTRACT ALBERTVILLE INI)OSTRIAL DEVELCIPMENT SHERBURNE Ck)UNTY ABSTRACT GARDNER BROS. CONSTRUCTION ROGER K I RSC HT PAUL DALEIDEN ALBERTVILLE AREA JAYCEES (SOFTBALL MARY VETSCH (PARK RENTAL) YVONNE HEURINNG CO. LIGHTS) JOHN JARRARD (ZONING/SUBDIVISION ORDINANCE) GEORGE REISER PSYK CONSTRUCTION CO. AUDITOR'S WARRANT AUDITOR'S WARRANT AUDITOR'S WARRANT AUDITOR`S WARRANT REGISTERED CLC)SERS, INC. REGISTERED CLOSERS, INC. TOTAL 1,432.44 10. kxc3 10.00 10, &1 44 �773sg3.kV 113;06'7.11 5 , 254.4kf 9,961.75 10.00 10.00 400.00 6,229.96 1,349.20 1,376.45 18.00 .'o, 000 iDg0 4.5. 10. &1 33.50 1,458.20 3,441.46 57,149.55 6,791.73 5,177.70 2,731.02 1131.6.70 10:396.33 BILLS TO BE PAID JULY 11, 1989 CHECK NO. 9683 LUi�IE VILLAREAL $ 426.25 9684 MAUREEN ANDREWS 673.90- 9685 KEN LINDSAY 628.15 9686 RAYMOND VARNER 206.95 9687 SECURITY STATE BANK 4,612.70 9688 NSP 1,725.72 9689 NORTHERN HYDRAULICS 51.55 9690 FEED -RITE CONTROLS INC. 68.00 9691 UNITED TELEPHONE StSTEM 315.31 9692 SIMONSON LUMBER 19.53 9693 SCHERER SANITARY SERVICE 320. w 9694 MEDCENTERS HEALTH PLAN 523.90 9695 AMERICAN NATIONAL BANK 176.25 9696 DENNIS FEHN GRAVEL 296.00