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1989-08-21 CC Agenda/Packet• CITY IL ENDA AUGUST 21, 1989 I. CALL MEETING TO ORDER II. APPROVAL OF THE AGENDA III. APPROVAL OF THE MINUTES * - August 7, 1989 IV. COMMUNITY FORUM V. DEPARTMENT BUSINESS a. MAINTENANCE - Doors for Shop - Fender for Ford Truck - Yard Maintenance/Construction Maintenance - PCA Pond School Update on Construction Pro3ect8 easibile ieport for Storm Water Drainage Plan for Phas- Feasibility Report for the Extension of 48 Inch Culvert in the Barthel Industrial Park c. LEGAL - lteffg ktPrl ossiiOrdinance ee Update oTurn Erratic foDriving Possible Ride Lot d. ADMINISTRATION * - Income Received and Bills to be Paid - Removal of Dead Trees from Water Tower Property - Purchase of Tools for the Fire t - Requestfrom Topography M prof Mar Their the Cost - Donations frnm the Jaycees for $5 000.00 and $456.00 from the UNITED CHARITY #W DRIVE or the Development of the Four Seasons Park Approval of the Lion's Club Gambling License - Additional Items KDEMRS REPDRTS i- BUSINESS Park Board Minutes ADJOURNMENT COUNCIL MINUTES AUGUST 21, 1989 The regular meeting of the Albertville City Council was called to order by Mayor Gary Schwenafeier. Members present included Bob Braun, Don Cornelius, Donatus Vetsch and Jim Krystosek. Others present included Maureen Andrews, Lorie Villareal, Bob Miller, Bob Sullentrop and Ken Lindsay. _ The agenda for the evening's meeting was reviewed by the Council. A motion was made by Don Cornelius and seconded by Bob Braun to approve the agenda. All were in favor and the motion carried. The minutes of the August, 7th meeting were reviewed by the Council. A question was raised on page 6, paragraph 7 concerning Option 2. Is it a force main or should it be an interceptor to be constructed? Maureen commented that interceptor should have been the word used. Hearing no other additions or corrections, a motion to approve the minutes of August 7th was made by Jim Krystosek. Don Cornelius seconded the motion. All were in favor and the motion carried. The Council heard from the Engineering Department. Bob first discussed the Feasibility Report on the Storm Water Retention Pond, Phase I. The project is located in the west central area of the City of Albertville and will consist of the construction of two drainage channels to convey stormwater runoff from several subdivisions to the existing storm sewer system. The feasibility report deal specifically with Phase I of the project, requiring that at a later date the channels will need to be enlarged and the retention pond will need to be constructed. The report describes each of the elements of the proposed project and then provides for a cost estimate for each: WFAMIDIMHOW This channel will originate west, of County Road 19 and will extend to the pond outlet at the south end of the future retention pond and will be approximately 3.850 feet long. NUMMOOMHAWA This channel will originate just east of DJ's Plumbing at an existing culvert which goes under the railroad tracks. The channel will extend to channel No. 1. The run off from the Sunrise Commercial Park will continue to utilize the existing culvert under the railroad tracks because a high point will be placed in the channel south of the Savitski plat. In the event of the 100 year storm design the water will overflow the high point and will go to the south into the retention pond. The report noted that, the existing ditch will need to be regarded to provide more positive drainage along the railroad tracks. Cl�111 �Y I psi tiiT:� t� �Z� l� a i:�i M The report has assumed that this culvert will be jacked and bored under County Road 19 and will be a 48-inch reinforced concrete pipe. The report noted that even though the retention pond is not being proposed for construction in Phase I, it was noted that, the outlet for the retention pond needs to be provided so that the stormwater from the drainage channel can be conveyed to the existing storm sewer. The report suggests an 18-inch ductile iron pipe as the pond outlet pipe, which would extend to the control structure. An 18-inch reinforced concrete pipe will then be placed between the control structure and the storm sewer manhole. The pipe size would be upgraded because it is proposed to interconnect the retention pond with the one located in Doug Psyk"s property and thereby have only on outlet pipe to the storm sewer. The outlet will also need to be rerouted to follow property lines. IWAI The feasibility report has not included any expenses associated with land acquisition, but noted an earlier report that estimated this expense to run approximately $68,000.00. This information was based on the assumption that the City will acquire 17 acres at $4,000.00/acre. It was also noted that this amount, could be considerably different depending on whether or not the City is able to negotiate with the property owners or whether or not the City will have to go through condemnation proceedings. The cost estimates for this study are as follows: Channel No. 1 6,750.00 Channel No. 2 2,400.00 County Road 19 Culvert 16,100.00 Pond Outlet 19,950.00 Engineering (15%) 6,780.00 Contingencies (5%) 2,260.00 $54,240.00 The minutes should note that the estimate does not include administrative, legal or bonding costs. The report notes that the improvements are feasible and will result in a benefit to the adjacent properties. The next Feasibility Report was on the Extending the Main Outlet Storm Sewer for the City of Albertville. The project is located in Barthel Industrial Park, just east of Barthel Industrial Drive and effects the 100 foot drainage easement which intersects the industrial park. The project would consist of extending the main outlet storm sewer approximately 1000 feet. Originally, the outlet was going to be extended 40 feet. The existing drainage ditch would be backfilled for the same length. Around 7200 cubic yards of backfill, at a cost of approximately $36,000, will be needed for the portion west of 53rd Street. For the portion east of 53rd Street, no costs have been included for backfilling the ditch. The culvert under 53rd Street, is a 42 inch RCP pipe. The storm sewer would be 42 inch RCP west of 53rd Street, and 48 inch RCP east of 53rd Street. -3- Following are the estimated costs for this project. Please note that the estimate does not include administrative, legal or bonding costs. Storm Sewer 76,400.00 Common Borrow (7200 cy) 36,000.00 Engineering (13%) 14,610.00 Contingencies (5%) 5,620.00 $132,630.00 There was some discussion regarding the point that the costs included in the report does not include the filling of the drainage ditch which lays to the east of 53rd Street. Maureen noted that the completion of this section of the project is key to the location of the proposed industry who is looking to relocate in Albertville. It was pointed out that this section could be filled prior to the section which is located between Barthel Industrial Drive and 53rd Street in the event the company decides to relocate to Albertville. If this is the case any additional fill will be put into the drainage area that that it will eventually be completed, also noting that as the City completes the proposed drainage plan that the earth work could be included in the project as well. After some discussion, it was decided that a work meeting would be needed before any decisions were made. Therefore, the Council took no action on the Feasibility Reports. Bob told the Council that he and Ken put together the final punch list on Project 1988-3A. The work will be finished up soon. In Psyk"s 4th Addition, the curbs are in and the street maintenance (cracked gutters, curb repair and the leveling of patches) has been started. The seal coat aggregate is being stock piled for now. The seal coating will be done at the end of the month. The Maintenance Department was heard from next. Ken asked the Council what they wanted to do about the doors for the shop. Do they want to replace., fix up, use wood or steel doors? He gave the Council some price quotes that he had obtained. Wood Door $930.00 total Steel Door $962.00 total Wood Door $685.00 minus -4- At this point, Donatus commented that we should wait until the next budget. The City can not, keep spending money on projects that are not in the budget. Ken said that the doors won't wait that long. A whole new door is needed - all 4 panels are bad, but two are really in bad shape. Ken would like to salvage one of the panels to use for other doors as a replacement panel. A question was raised as to how much would it be to replace the panels to match the door? That particular door is not made any longer and it really would not pay to replace the panels as the wood will outlast the building. After some discussion, Don Cornelius made a motion to allow Ken to purchase a new wood door as long as it does not exceed $750. Jim Krystosek seconded this motion. All were in favor and the motion carried. It should also be noted that the Council informed Ken to look at the bids and was told that he did not need to bring the matter back to the Council as long as it was $750 or under. The issue of fenders for the 1973 Ford truck was brought up. Ken has checked with Loren Becker and fenders for this truck would run between $300 and $380 a piece. If we can find some used fenders, the cost would be more inexpensive than new. Ken will get some more prices and bring them to the Council at a later date. The Minnesota Pollution Control Agency is sponsoring a ponds school the week of September 12th - 15th in New film and the week of September 26th - 29th in Moorhead. Ken would like to go (the Council sent Mike Rutkowski to school in the spring) and is requesting permission from the Council to attend the school on one of the two dates. The time will count towards his Wastewater Operator's license although he has another year yet to get the time in. Ken was asked when is the better time for him to go and he answered that no time is better for him. Both spring and fall schools are good but the school in the spring is better for discharging knowledge. A motion was made by Donatus Vetsch and seconded by Don Cornelius to send Ken to ponds school in New Ulm the week of September 12th through 15th. All were in favor and the motion carried. Yard maintenance and construction maintenance was discussed next. It, appears that, it is always the same yards and driveways where the dirt is washing out into the intersections. Grass is being mowed into -5- the street and numerous other problems are cropping up. Is there a statute that will allow some kind of a form letter to to be used? By using a form letter from the City, the name and address can be typed in and Ken can go to the property owner's door with that letter. Construction site maintenance is an ongoing problem. Contractors and sub contractors are the biggest problem because they are always leaving their messes in the streets and the City ends up cleaning up after them. The City is losing money by having to do this added work all the time. Is there some kind of warning or a fine that can be imposed when this happens? Bob Miller commented that there will be a limitation on new construction according to the new developers agreement. The driveway apron now requires a percentage of the grade to be a hard surface and boulevard sod. He also suggested looking at the subdivision ordinance. A form letter can be used for both the contractors and the sub contractors. However, it was suggested that personal contact is better than a letter in the mail. The people that need to be informed will never hear about the problem if a letter is sent to the contractor. The drivers and the people doing the actual labor are the ones to inform. At this point, Ken suggested that perhaps the City should invest in a good camera and that way will be able to take pictures of the messes that are left by the construction people. No action was taken except that Bob will draft a form letter that can be used for both problems. It was brought to the Councils attention that the storm sewer at 54th and 55th Streets flooded up and over during the last storm we had. We received 2.1 inches of rain in about an hour and half time period. Bob Sullentrop noted that this is greater than a 5 year storm which is set at 1.7 inches. The City has several low areas that get flooded when there are heavy rains. Ken told the Council that he and Ray cut down the dead trees by the water tower and trimmed up the rest of them about 2 1/2 inches. They look real nice now and he hopes that nobody complains. Ken informed that Council that he was told that he was coming to the Council too often asking for money and whining and complaining. He said that his job is maintenance and that, he needs to come to meetings and needs to ask for things that are necessary to maintain his job and -- uphold his responsibility. No comment, was made by the Council. Bob Miller prepared an ordinance pertaining to erratic driving for the Council to review and discuss. A motion was made by Donatus Vetsch and seconded by Jim Krystosek to approve Ordinance 1989-13 entitled ORDINANCE PROHIBITING UNREASONABLE ACCELERATION AND ERRATIC DRIVING OF A VEHICLE AND IMPOSING PENALTIES FOR VIOLATION THEREOF. All were in favor and the motion carried. Bob said that he is still waiting for Mr. McPhail to get back with him on the turn back for the Park and Ride Lot. The income received and the bills to be paid were reviewed by the Council. The MN Department of Trade and Economic Development and the Burlington Northern Railroad bills were questioned. The first bill is for the Fraser Steel Industrial Development Revenue Bond allocation money which needed to be submitted to the State along with the application the second is for the railroad crossing leasing for the sewer line. It was noted that there was also one for the Joint, Power's water crossing as well. It was noted that this should be forwarded to Joint Power's for them to pay. Hearing no other questions, Donatus Vetsch made a motion to approve the income received and the bills to be paid. Jim Krystosek seconded the motion. All were in favor and checks 9791 through 9815 were paid. The possible purchase of tools for the Fire Department was discussed. There is no access to Ken"s tools. He keeps them locked up because they were disappearing all the time. Therefore, it has been suggested that perhaps the Fire Department, should buy their own tools and be responsible for them. This issue could be brought up to the Fire Department at one of their meetings. A dollar amount for tools can be determined and then discussed amongst the members. The minutes should note that Bob Braun agreed to bring this issue up at the next Fire Department meeting. No further action was taken. Bernard Marx has requested to have the topographical map expense reduced from $25 an acre to something more feasible. He expressed that it, was to the City`s benefit to have it reduced so that he could get on with his developing. Discussion brought out the fact that the $25 an acre covers just the City's expenses and, it would not be fair to the other developers to reduce the cost for Mr. Marx. -7- The Council's action was to leave the cost of the maps at $25 an acre. The Council was informed that an Albertville Jaycees representative was present at the August 17th Park Board meeting to present to the Park Board a donation check for $5,000. This money will be used to help cover the expense of grading and seeding the Four Seasons Park. The Park Board also received a check from the United Charity Fund Drive for $456 for the development of the Four Seasons Park. This was the highest donation behind cancer. Next on the agenda was a motion to waiver the 30 day waiting notice for the Lion's Club gambling license, which comes up for renewal October 4th. Bob Braun made a motion and Jim Krystosek seconded it to waive the 30 day waiting notice and to approve the Lion's Club gambling license. All were in favor and the motion carried. Cary brought to the attention of the Council that the County will be holding a hazardous waste collection day on September 9th from 9 a.m. to 3 p.m. at the Wright County Public Works Building in Buffalo. Donatus mentioned the fact that something needs to be done about, getting an additional phone line into City Hall. The phone lines into City Hall are busy all the time and people are not able to get through. Maureen commented that there is money in the budget for additional phone lines and that she would check into what the cost would be. The Park Board minutes were included in the packet, for the Council's review. There was no other business so a motion to adjourn the meeting was made by Don Cornelius and seconded by Jim Krystosek. All were in favor and the meeting adjourned. Isis INCOME RECEIVED AUGUST 21, 1989 SEWER ACCOUNTS $ 235.81 DONALD HINGOS (Deck) 30.00 MEINY'S DIGGERS 25.00 SUNRISE PLUMBING 25.00 EILEEN HEURING (Park Rental) 25.00 ALBERTVILLE LIONS CLUB 25.00 UNITED TELEPHONE COMPANY 25.00 FIRST SECURITY TITLE 10.00 SHERBURNE COUNTY ABSTRACT 10.00 ALBERTVILLE UNITED CHARITY FUND 456.00 ALBERTVILLE AREA JAYCEES 2,000.00 ALBERTVILLE AREA JAYCEES 3,000.00 $5,866.81 BILLS TO BE PAID AUGUST 21, 1989 CHECK NUMBER 9791 MAUREEN ANDREWS $ 671.60 9792 LORIE VILLAREAL 440.46 9793 KEN LINDSAY 625.98 9794 RAY VARNER 416.62 9795 U.S. POST OFFICE 73.75 9796 PLYMOUTH SUPPLY COMPANY 32.76 9797 ROBERT J. MILLER 670.50 9798 CITY OF MONTICELLO 54.50 9799 FEED -RITE CONTROLS 160.00 9800 NORTHERN HYDRAULICS 78.64 9801 BERGSTROM"S EQUIPMENT 195.00 9802 MEYER-ROHLIN, INC. 996.00 INCOME/BILLS PAGE 2 9803 9804 9805 9806 9807 9808 9809 9810 9811 9812 MEYER-ROHLIN.INC. KILIAN HARDWARE HANK HACKS, INC. AMERICAN NATIONAL BANK FIRST TRUST FIRST TRUST NORWEST BANK PERA BURLINGTON NORTHER RAILROAD CO. MN DEPARTMENT OF TRADE AND ECONOMIC, DEVELOPMENT 1,056.00 7.49 94.81 9,366.87 12,889.38 1,206.88 200.00 6,350.00 $35,674.24 ADDITIONAL INCOME RECEIVED AUGUST 21, 1989 SEWER ACCOUNTS $204.57 MARY GRENINGER (Park Rental) 25.00 JIM VALERIUS (Building Permit -Patio) 18.00 TOTAL $247.57 ADDITIONAL BILLS TO BE PAID AUGUST 21, 1989 CHECK NUMBER 9813 ROSS INDUSTRIES, INC. $237.12 9814 MN ASSSOCIATION OF SMALL CITIES 92.56 9815 PETTY CASH TOTAL $329.68