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1989-09-05 CC Agenda/PacketC� CITY �IL ENDA SEPTA 5, 1989 I. CALL MEETING TO ORDER II. APPROVAL OF THE AGENDA III. APPROVAL OF THE MINUTES * - August 21, 1989 * - August 28, 1989 IV. COMMUNITY FORUM V. DEPARTMENT BUSINESS a. MAINTENANCE - Snow Plow for Pickup b. ENGINEERING Update on Construction Projects e * - asibility Re rt for Sanitary Seger for Proposed High �1 and Related Information * - Follow- Report on Meting At Wastewater Treatment Facility - Joint Discussion With Maintenance Department c. LEGAL - Follow-up on Yard and Street Maintenance Issue - Possible Update of Turn Back for Park and Ride Lot d. ADMINISTRATION * - Income Received and Bills to be Paid - 3.2. Limited Beer License for Jaycee's Auto Shaw - Fehn's Quote to lete Work in Four Season's Park - Need to Sett Public Hearing on the 1988-7 Improvement Project - Need to Establish Committee on Contract Garbage Hauling and Recycling Plan - Additional Phone Line for Office 1989-14- . 1988-i1, - Possible Ordinance Regarding Door to Door Sales AAA i t i nna t Ttsana VII. MEMBERS REPORTS VIII. OTHER BUSINESS * - Sheriff's Report IX. ADJOURNMENT COUNCIL MINUTES SEPTEMBER 5, 1989 The regular meeting of the Albertville City Council was called to order by Mayor Gary Schwenzfeier. Members present, included Bob Braun, Don Cornelius, Donatus Vetsch and Jim Krystosek. Others present included Maureen Andrews, Lorie Villareal, Bob Miller, Bob Sullentrop and Ken Lindsay. The agenda for the evening's meeting was reviewed by the Council. A motion was made by Donatus Vetsch and seconded by Don Cornelius to approve the agenda. All were in favor and the motion carried. The minutes of the August 21st meeting and the August 28th special meeting were reviewed by the Council. Hearing no corrections or additions, Don Cornelius made a motion to approve the minutes of August 21st and August, 28th. Bob Braun seconded the motion. All were in favor and the motion carried. The Council first heard from the Engineering Department. Bob Sullentrop gave an update on the construction projects. Projects 1988-3A (Westwind) and 1988-7A (Braun's) are entirely finished. The final punch list on both projects is still being worked on and the final quantities from Latour will have to be determined before final payment can be made. Regarding the 1989-1A projects, the street maintenance portion of the project which includes seal coating was completed September 5th. Bob noted that the curb and gutter in Psyk's 4th Addition has been completed and the bituminous work should be completed within the next few weeks, depending on the weather. The next issue discussed was with regards to a problem with drainage in and along the Savitski's Sunrise Commercial plat. Bob commented that the culvert north of Savitski's needs to be cleaned out as water is standing in places. The responsibility lies with Burlington Northern Railroad, the County and MN/DOT. They will have to be informed that there is a problem with drainage in this area and each will have to determine what is their individual responsibility in cleaning out this ditch. Bob next discussed with the Council a problem that came up regarding the sealcoating. Bob informed the Council that when preparing the plans and specifications for the use of red rock he had contacted Bryan Rock of Shakopee to see if they had a FA2 quality rock available. He was informed to cite "5/16 prewash red limestone per Bryan Rock or similiar materials". When the rock was received in Albertville an analysis of the rock was performed and it was found that the rock supplied falls between the FA2 and FA3 standards, which would require addition oil and rock to be applied to get a quality project. The subcontractor, Allied Sealcoating, has requested assurances that they will be paid for any additional materials required to complete the work. The Council was informed that Bob has been in contact with Bryan Rock and they are performing similiar tests on their stock pile of the rock to determine if the rock is larger than what was specified in the plans. Bob indicated that he believed that if their test proved that the rock was larger than requested that Bryan Rock would likely assist in picking up some of the costs associated with the additional rock and oil. The Council was also told that Bob had spoken with Buffalo Bituminous and that they informed hilt, that they did not feel that, they were responsible for picking up any of the additional costs associated with the sealcoating problem. There was some discussion regarding who would be responsible for the additional costs associated with the sealcoating. It was the consensus of the Council that the problem was between the general contractor and the supplier and that, the City was not, responsible for any of the additional costs. The Council asked that they be kept informed of the situation in the event, that there was any problems. Flooding occurred in the low areas of the City again after the last big storm we had. One of the most flooded areas was at 54th Street and Barthel Industrial Drive. There appears to be a culvert Problem in this area and we need to find out where the problem is and determine whether or not we are going to do something about it. The next item on the agenda was the the summary report on the wastewater treatment facility prepared by Meyer-Rohlin. Bob reviewed -2- with the Council their findings regarding the meeting that was held at the Wastewater Treatment, Facility earlier in August. Several questions were raised about, the report and the possible expense that could be associated with some of the tests or studies that were recommended to be undertaken. It was agreed that the City Engineer and City Maintenance Department would follow the upcoming discharge to see if some of the problems resolve themselves. It was noted that after the discharge is completed that the issue would be reviewed again to see if there are some different result available regarding the matter. No action was taken on the matter. In a related matter, Ken commented that the ponds received 3 1/2 inches of water during that last storm. The pumps were working continuously. Pumping jumped from 90,000 gallons of normal pumping to 300,000 gallons during and after that storm. The pond depths in Pond #1 went from 67 inches to 74 inches - 90 per cent of which was storm water. Pond #2 depths went, from 39 inches to 46 inches in one week. All of this increase in the ponds was caused from flooding. Ken also pointed out that we have now lost pond capacity and are running short of storage space. It was noted that part of the water could have come from sump pumps running into residential sewer systems. The City will need to watch the flows, and if it appears that these sump pumps are tied into the floor drain we will need to start checking houses so that they will be removed and reconnected so they drain outside. It was also noted that the ditch that runs along Barthel Industrial Drive needs cleaning, the water is barely flowing - even after the rains. Bob next presented to the Council the Feasibility Report Providing Water and Sanitary Sewer Service to the Albertville - St. Michael High School. • The new high school is assumed to be located across from Joint Powers, just beyond the intersection of County Roads 19 and 35. The on -site sanitary sewer interceptor would be located approximately halfway between Main Avenue and County Road 19, and would extend in a north - south direction. Z This proposed project, would consist of providing water and sewer services to the new high school. Because an exact location of the building was not provided, an assumed location across from -3- Joint Powers on County Road 35 was used. Three options are being presented in this study for extending the sanitary sewer to the site. The Joint Powers Water Board previously placed a 16 inch watermain along County Roads 35 and 19. On County Road 35 the watermain is on the opposite side of the highway as the Proposed high school. On County Road 19 it is on the same side of the highway. The assumed location of the high school would require placing the service across County Road 35. The service would be an 8-inch ductile iron pipe and would be jacked and bored under the highway and placed in an 18-inch steel casing. The service would be extended to the property line and would be approximately 60 feet long. If the school building were placed closer to County Road 19, the costs would be less because a highway crossing would not be necessary. This option would consist of placing about 350 feet of 8-inch PVC gravity sewer along County Road 35. A lift station would be placed at the east end of the gravity sewer. A 4-inch PVC forcemain would extend from the lift station to the existing manhole in the intersection of County Road 35 and Main Avenue. The forcemain would be approximately 1,540 feet long. This option would consist of placing approximately 330 feet of 8-inch PVC gravity sewer along County Road 35. The gravity sewer would discharge into a proposed 10-inch PVC sanitary sewer interceptor at the eastern end. The interceptor would extend across County Road 35 and northward about, 2,115 feet. The interceptor would be jacked and bored across County Road 35 and placed in a 20-inch steel casing. A lift station would be placed at the northern end of the interceptor. A 4-inch PVC forcemain would be placed to extend from the lift station towards the east to an existing manhole at the intersection of Lambert Street and 54th Street. The forcemain would be approximately 400 feet long. This option would be the same as option 2 up to where the -4- proposed lift station would be located. The interceptor would continue northward approximately an additional 2,745 feet instead of placing the lift station. At this point, the 10-inch interceptor would end and a 12-inch PVC interceptor would begin and extend northward about 670 feet where it would connect into an existing 12-inch interceptor just, south of the Sunrise Commercial Park. The estimated costs of the above -described improvements are as follows. Please note that the estimate does not include administrative, legal or bonding costs. - 8-inch Water Service Construction $6,400.00 Engineering (13%) 830.00 Contingencies (5%) 320.00 Total $7,550 00 Construction $57,000.00 Engineering (13%) 7,410.00 Contingencies (5%) 2,850.00 Total $67,260 00 Option `' Construction $108,900.00 Engineering (13%) 14,160.00 Contingencies (5%) 5,440.00 Total $128,500.00 QPt i on 3 Construction $175,250.00 Engineering (13%) 22,790.00 Contingencies (5%) 8,760.00 Total $206,800 00 -5- The report notes that the improvements are feasible and will result in a benefit to the adjacent properties. After some discussion about the three options, Jim Krystosek made a motion and Don Cornelius seconded it to accept the Feasibility Report for Providing Water and Sanitary Sewer Service to the Albertville -St. Michael High School. All were in favor and the motion carried. The minutes should note that no action was taken regarding which option the City would like undertake for the purpose of installing the sanitary sewer line. It was pointed out that the Council would like to discuss the options in more detail during an upcoming work meeting. The Council next heard from the Maintenance Department. The snow plow for the pickup was discussed. Ken commented that he believed that, it would be to the City's advantage to purchase a plow with a cooling pump mounted under the hood. Several quotes were presented to the Council. Crysteel $2,195.00 installed Fisher brand plow which is angled and features lights on the plow and controls under the hood. Truck Utilities & Mfg., Inc. $3,891.00 installed Boyum Equipment $2,961.00 installed Western (Tri plow) $2,729.00 installed Boss (Tri plow) $2,679.00 installed Saxon No price yet Used Plow $1,357.00 installed There was some discussion concerning the features of the different plows before a motion was made to accept any of the bids. Hearing no other questions or comments, Don Cornelius made a motion to accept the quote for the Fisher plow from Crysteel at a price of $2,195.00 installed. Jim Krystosek seconded the motion. All were in favor and the motion carried. Bob Miller updated the Council on the legal issues. The follow-up on the yard and street maintenance issue is still being worked on. There are some adverse problems to be ironed out. This item will be ready for the next meeting. -6- Bob informed the Council that he had received the information from the County Attorney's office regarding the turn back for the Park and Ride lot, What the City received is a quit claim deed with the right to avert. Some restrictions apply - such as fencing and maintenance rights. Bob suggested that Thore take a look at the situation. The City needs to come up with a fence plan, then the information can be shipped back to the County for their approval. If the property is not used, then it reverter back to the County. Bob advised the Council to not accept the quit claim deed for the Park and Ride lot at this time. Some further discussion is needed before approval can be given, The Council was informed that the City had received a fax copy of the payment bond on the Pheasant, Ridge project. A payment bond is not like a performance bond but it is some guarantee that the work will be done. The total cost is in excess of $800,000.00, the bond is for $791,172.00. The City would rather of had a letter of credit. A letter of credit is expensive but, in essence, it is much easier. Steve Klitzka, Park Board Chairman, was present to update the Council on the parks. Steve gave the Council a copy showing the work scheduled for Phase I of the Four Seasons Park and showing how the work is to be scheduled for the next four years. The Council was informed by Steve that Midwest Landscaping has donated about 38 trees to the City for the Four Seasons Park. Steve noted that, Ken and Ray deserve a lot of credit for obtaining this donation. The Park Board is sending a thank you letter to Midwest Landscaping and Steve is getting the information together for the Crow River News. A thank you letter from the City should also be sent to Midwest Landscaping. No set positions have been designated for the trees. There will be a tree planting party at 6:30 p.m. on Wednesday, September 6th. Everybody is to come and help plant trees. Steve went on to say that the Park Board received a $5,000 donation from the Jaycees and a $456 donation from the Albertville Charity Fund. Lutheran Brotherhood will also be donating some money. Steve noted that some changes have been made in the Park layout. Water and sewer will be finished on Wednesday, September 6th. -7- The Park Board received a quote from Dennis Fehn of $4,640 to complete the excavating work in the park. Some cuts will be made and the walkways will be graded, shaped, filled and packed with Class 5. The walkways by the tennis courts will not be finished right now. A list is almost together for the playground equipment and will be available for the next meeting. Steve would like to get the equipment ordered now at 1988 prices because 1990 shows quite an increase in costs. Steve informed the Council that he has prepared a letter asking the businesses to donate towards the purchase of park benches and picnic tables. Maureen will review the letter and adjust anything that she feels needs changing and will then return the letter to Steve for his approval. At this point, a motion was made by Donatus Vetsch and seconded by Bob Braun to approve Dennis Fehn"s bid of $4,640 to finish the excavation work for the Four Seasons Park. All were in favor and the motion carried. One other thing was brought to the Council's attention by Steve. Something needs to be done about the alcohol use at the City Park. It is getting worse each time the park is used for such things as softball tournaments. Things are being destroyed - park surroundings, corn fields, church lot, etc. Steve suggested that perhaps we need to post signs banning any carry in alcohol - whether it be cans or bottles. Having permits issued may be something we could consider and vacating the park by a set hour is another consideration. No action was taken on this matter. The income received and the bills to be paid were reviewed by the Council. There were some minor questions and after having received adequate answers Don Cornelius made a motion to approve the income received and the bills to be paid. Bob Braun seconded the motion. All were in favor and checks 9816 through 9853 were paid. The Albertville Area Jaycees are requesting a limited 3.2 beer license for the Albertville Jaycees Auto Show to be held on the Albertville Greens and in City Park on September 17, 1989. A motion was made by Donatus Vetsch and seconded by Jim Krystosek to approve the limited 3.2 beer license for the Jaycees Auto Show. All were in favor and the motion carried. Bob Braun made a motion to set a Public Hearing on the 1988-7 Savitski Improvement Project for October 2, 1989 at 7:00 p.m. Don Cornelius seconded the motion. All were in favor and the motion carried. Maureen brought to the Council s attention that we need to establish a committee on contract garbage hauling and recycling plan. It was decided to wait until the budget meetings in October to designate individuals for this committee. The issue of an additional phone line for the office was tabled at Maureen"s request. No information has been gathered as of yet. Maureen informed the Council that she is looking at possibly having a new logo for the City`s letterhead. Mr. Ted Ganael, who did the designing of the City sign can put together the art work for the letterhead for $50.00. It would then be camera ready for printing. A buff colored paper with brown ink is being considered. It was pointed out that the new letterhead would be nice to use for the upcoming City newsletter. One of the Council members commented that he is not at all impressed with the City sign and have we considered how it would look on letterhead. He suggested that it is something we should think about. Another member asked whether or not we could put the designing of a new letterhead into a contest form. No action was taken on this issue. Adoption of the Ordinance 1989-14; AN ORDINANCE AMENDING ORDINANCE NO. 1988-12, THE LAND USE (ZONING) REGULATIONS OF THE CITY OF ALBERTVILLE RELATIVE TO ALLOWABLE ATTACHED ACCESSORY GARAGE SPACE was next on the agenda. The Planning Commission has reviewed the ordinance and given their approval. A motion was made by Don Cornelius and seconded by .Jim Krystosek to adopt Ordinance 1989-14. All were in favor and the motion carried. The possibility of adopting an ordinance regarding door to door sales was discussed. Currently, the City does not have an ordinance in effect to cover door to door sales. Most cities have licenses or modified peddlers/solicitors licenses issued by the City. I= Bob Miller will check further into this issue The minutes should note that this issue was brought to Maureen Is attention because of the Jehovah Witnesses going door to door in Albertville. Nothing can be done to stop the religious organizations but an ordinance for other types of solicitation will be looked into. The retaining wall behind Dennis Fehn's, which is Barthel Construction's responsibility, still has not been erected. This needs the City's attention. The condition of the railroad crossing at C.S.A.H. #19 and #37 again came up for discussion. Bob Miller commented that the railroad crossing is the County's jurisdiction and that perhaps a letter to the County and to the railroad might do some good. This would be a way of putting them on notice that there is a definite problem. Or, a letter to MN/DOT requesting that a traffic study be done because there is a hazard is also something to be considered. Jim Krystosek asked whether or not the Peterson house on 55th Street was abandoned. More than likely the property has gone back to the mortgage company for foreclosure. We need to find out who holds the mortgage from the County recorders office. Jim said he will try and watch the property for any possible activity. No further action was taken. The street light at the end of the blacktop near Radiation Products needs to be checked. Also, lights are out on Main Avenue and on Lander near the ball park. Ken will be instructed to check the lights. There was no other business so a motion was made by Donatus Vetsch and seconded by Don Cornelius to adjourn the meeting. All were in favor and the meeting adjourned. -10- INCOME RECEIVED SEPTEMBER 5, 1989 SEWER ACCOUNTS FRASER STEEL COMPANY OTSEGO TOWNSHIP FIRST SECURITY TITLE WRIGHT TITLE GUARANTEE GENE BAUER CONSTRUCTION REGISTERED ABSTRACTERS, INC. FIRST SECURITY TITLE WRIGHT TITLE GUARANTEE STATE OF MINNESOTA SHERBURNE COUNTY ABSTRACT WRIGHT TITLE GUARANTEE WRIGHT TITLE GUARANTEE WRIGHT TITLE GUARANTEE $ 3,749.55 6,350.00 4,956.70 10.00 10.00 1,485.45 10.00 20.00 10.00 6,558.00 10.00 10.00 7,333.33 2,444.37 TOTAL $32,957.40 BILLS TO BE PAID SEPTEMBER 5, 1989 CHECK NUMBER 9816 MAUREEN ANDREWS 671.60 9817 LORIE VILLAREAL 440.46 9818 KEN LINDSAY 625.9E 9819 RAY VARNER 416.62 9820 MN POLLUTION CONTROL AGENCY 60.00 9821 MN DEPARTMENT OF FINANCE 6,350.00 9822 .JIM FARRIS 46.81 9823 WRIGHT COUNTY AUDITOR/TREASURER 1,802.19 9824 BARCO MUNICIPAL PRODUCTS 388.25 9825 MINNESOTA CONWAY FIRE & SAFETY 98.27 9826 C & K SEED, INC. 575.00 INCOME RECEIVED/BILLS TO BE PAID PAGE 2 CHECK NUMBER 9827 UNITED TELEPHONE SYSTEM 132.74 9828 EULL CONCRETE PRODUCTS 50.00 9829 NSP 1,696.04 9830 CENTURY LABS 697.14 9831 SIMONSON LUMBER 24.40 9832 PERA 214.48 9833 MEDCENTERS HEALTH PLAN 9834 ALBERTVILLE AUTO PARTS, INC. 118.64 9835 GARY SCHWENZFEIER 9836 BOB BRAUN 9837 DON CORNELIUS 9838 DONATUS VETSCH 9839 JIM KRYSTOSEK 9840 KEN LINDSAY 49.00 9841 RAY VARNER 5.00 9842 JIM MERGES 10.00 9843 C.L. PAULSON & ASSOCIATES 8.75 9844 G.U. LAPLANT 39.00 9845 DENNIS FEHN GRAVEL 2,400.00 9846 DON'S AUTO SERVICE 70.19 9847 NORWEST BANK 200.00 9848 MINNEGASCO 5.05 9849 CROW RIVER NEWS 181.00 TOTAL $17,376.61 SEWER ACCOUNTS CHECK NUMBER 9850 9851 9852 9853 ADDITIONAL INCOME SEPTEMBER 5, 1989 ADDITIONAL BILLS TO BE PAID SEPTEMBER 5, 1989 MEYER-ROHLIN, INC. NORTHERN OXYGEN SERVICE, INC. PERA HOLIDAY INN (New Ulm, MN) $871.24 91.38 20.50 9.00 114.48 TOTAL $235.36