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1989-09-18 CC Agenda/Packet• Ll It I. CALL MEETING TO ORDER II. APPROVAL OF THE AGENDA III. APPROVAL OF THE MINUTES Minutes will not be available until next week because of time spent on Grant Application IV. COMMUNITY FORUM V. DEPARTMENT BUSINESS * a. - Leettteff� Letter MPCA Re: Pond Remodeling - Project Update b. ENGINEERING - Update on. Construction Projects * - Pay Request for Request for LaTour Construction for $63,152.56 - Other Business c. LEGAL — Follow-up on Yard and Street Maintenance Issue Lot DDoor oDoor - Ordinance Regarding t Sales d ON ei * - Income Received and Bills to be Paid - Need to Set Public Hearing on 1990 Budget * - Regional Meeting to be Held on September 26, 1989 in Cokato - Additional Items VII. MEMBERS REPORTS VIII. OTHER BUSINESS IX. ADJOURNMENT COUNCIL MINUTES SEPTEMBER 18, 1989 The regular meeting of the Albertville City Council was called to order by Mayor Gary Schwenzfeier. Members present included Jim Krystosek, Donatus Vetsch, Don Cornelius, Bob Braun. Others present included Maureen Andrews, Bob Miller, Bob Sullentrop, and Ken Lindsay. The agenda for the evening's meeting was reviewed by the Council. A motion was made by Bob Braun and seconded by Don Cornelius to approve the agenda. All were in favor and the motion carried. The Council first heard from the Engineering Department. Bob Sullentrop first, reviewed with the Council the final payment for the 1988-7 project. The pay request was for $2,240.73 and it was noted that with this payment the contract would be closed out and completed. Donatus asked if all the fire hydrants had been raised or kits provided so if in the future they needed to be raised that the City would have the ability to do so. It was noted that thecontract had been completed as specified with regards to hydrant extensions. Hearing no other comments, a motion was made to approve the payment, to Latour Construction in the amount of $2,240,70. The motion was made by Donatus Vetsch and seconded by •Jim Krystosek. All were in favor and the motion carried. Bob requested some additional time to review the pay request for Buffalo Bituminous because it appeared that there was an error in the request. It was noted that once the other engineering items were completed, Bob would double check the pay request prior to its approval. Bob next updated the Council on the construction projects currently underway in the City. It was noted that, the blacktopping of Psyk's 4th Addition was expected to be underway later in the week, -- provided the weather held. Bob informed the Council that he was finishing the final negotiation with Latour Construction on the 1988-3A Street Improvement Project. There were a few final punch list items that had not been completed and they were reviewing final quantities before the pay request was submitted for payment. The Council can expect to see the pay request at the next regular Council meeting. It was noted that the culvert that drains the ditch on the south side of the railroad tracks into School Lake had been cleaned by MN/DOT, but it appears that there is still some problems because the water is still not draining. Bob Sullentrop will be looking at the area again to see what the problem is. Bob discussed the Allied sealcoating problem again with the Council after he was asked by Council member Krystosek if the problem had been resolved. He informed the Council that the issue was still being discussed and that nothing had been settled at this point. It was again noted by the Council that they felt that the problem still lies with the general contractor and their subcontractors and suppliers. No action was taken on this matter. The Council next discussed the Maintenance items. Ken reviewed with the Council the letter received from MPCA regarding the proposed change to the Wastewater Treatment Facility. The letter noted that the City would be allowed to install the access ramp into primary cell number 2 provided that no new discharge outfalls would be constructed. No action was taken on the matter. Ken next informed the Council that, the street sweeping was expected to be started on Wednesday of the same week provided that the weather held. It, was noted that the red rock would be used in the City Park around the shelter and bleachers and that the granite chip was going to be used around the City Hall. Ken noted that he was going to have an extra person helping so that the work could be done as quickly as possible. It was also noted that the residential streets would be swept, first and that the Maintenance Department would be taking notices out to all the effected residential areas asking that no cars be left on the street for sweeping purposes. Ken noted to the Council that, Dennis Fehn Gravel would be working in the Four Season Park during the week provided that there was no rain. It was noted that the trees are being watered on a regular basis and that things are progressing nicely. The next maintenance item discussed was that of Ray Varner"s three month probationary period will be up October 1, 1989 and the -2- Council had agreed to increase his salary $0.50 at the end of the three months if Ray was working out in an acceptable manner. It, was agreed that Ray is doing a good job and that he was entitled to the $0.50 raise as of October 1st. A motion to increase Ray Varner`s salary from $5.50 to $6.00 was made by by -Jim Krystosek and seconded by Don Cornelius. All were in favor and the motion carried. The final maintenance item discussed was Ken"s attendance to the pond school in New Ulm. He informed the Council that the school had been very beneficial and that he had learned a great deal. At this time Bob was prepared to review with the Council the Pay Request for Buffalo Bituminous. The following changes were made to Pay Request #1: DENSITY TESTING $ 50.00 each DELETED AGGREGATE SWEEP UP AND REMOVAL $ 2,300.00 DELETED TOTAL BID "B" $35,292.50 It was noted that these changes did not, change the dollar amount of Partial Payment #1 but were just typing errors. The amount of the Pay Request, was $63,152.56. A member of the Council asked if the sealcoat issue impacted this pay request at all. Bob noted that because this was a partial payment that there was not a problem because the matter can be cleared up prior to the completion of the contract. Hearing no other comments a motion was made by Jim Krystosek to approve the Pay Request for Buffalo Bituminous in the amount of $63,152.56. The motion was seconded by Donatus Vetsch. All were in favor and the motion carried. The next matter discussed was regarding what the School District could expect for Sewer Availability Charges (SAC), Albertville Water Availability Charges (ALWAC) and Storm Water Availability Charges (SWAG) for the construction of the proposed High School. Based on the assumption that the building permit for the school would be pulled sometime in 1990, the following cost would be associated with the construction: SAC (55 UNITS X $675.00) $37,125.00 ALWAC $ 200.00 SWAG (% OF IMPERVIOUS AREA X CONNECTION CHARGE) $18,300.00 TOTAL CHARGES $55,725.00 -3- This information will be relayed to the School District's Architect in the next couple weeks. The Council next dealt with the Legal items on the agenda. Bob Miller presented several ordinances for the Council to review at the next meeting. The ordinances include one for yard and driveway maintenance, rules and regulations governing city parks, and for the regulating peddlers and solicitors. The Council agreed to review this information for the next meeting. The Council next adopted a RESOLUTION DECLARING TOTAL COST TO BE ASSESSED AND ORDERING PREPARATION OF PROPOSED ASSESSMENT IN CONNECTION WITH WATER, SANITARY SEWER AND STORM SEWER IMPROVEMENT 1988-7. The motion to adopt the resolution was made by Bob Braun and seconded by Jim Krystosek. All were in favor and the motion carried. The Council next, adopted a RESOLUTION FOR PUBLIC HEARING ON PROPOSED ASSESSMENT FOR WATER, SANITARY SEWER AND STORM SEWER IMPROVEMENT NO. 1988-7. The motion was made by Don Cornelius to set the Assessment Hearing for October 16th at 7:00 p.m. The motion was seconded by Jim Krystosek. All were in favor and the motion carried. There was a brief update on the materials pertaining to the Park and Ride Lot. It appears that everything is in order for the project to move ahead. A member of the Council asked Maureen to check with the bank to see what their plans are for the upcoming months. No other action was taken on the matter. The Income Received and Bills to be Paid were reviewed next by the Council. The Pay Request, corrections were made to the list and clarified with the Council. Hearing no questions or comments a motion was made to approve the bills. The motion was made by Don Cornelius and seconded by Jim Krystosek to approve checks 9854 to 9880. All were in favor and the motion carried. A public hearing for the 1990 Annual Budget was scheduled for October 16th at 7:00 p.m. on a motion made by Don Cornelius. The motion was seconded by Bob Braun. All were in favor and the motion carried. Maureen next informed the Council that the 1989 Regional Meeting was scheduled for September 26th in Cokato. Council member Vetsch indicated that he was interested in attending as was Maureen. Any other members of the Council wishing to attend was asked to contact Maureen so that the reservation could be changed. -4- The Council was informed that, a special meeting needed to be scheduled for September 25th at 6:30 to hold a public hearing on the Fraser Steel Company project. It was noted that this was a component of the State Grant application process. A motion to set the Public Hearing on the Fraser Steel Company project, was made by Donatus Vetsch and seconded by Jim Krystosek. All were in favor and the motion carried. In a related matter to the Fraser Steel Company project, the Council ordered the preparation of the Plans and Specifications for the enclosure of the Drainage Ditch which runs along the north side of the lot. The motion was made by Don Cornelius and seconded by Jim Krystosek to order the plans and specifications. All were in favor and the motion carried. Hearing no other business a motion was made by Donatus Vetsch and seconded by Don Cornelius to adjourn the meeting. All were in favor and the motion carried. -5- INCOME RECEIVED SEPTEMBER 18, 1989 SEWER ACCOUNTS DJ'S HEATING AND AIR CONDITIONING., WRIGHT TITLE GUARANTEE PSYK CONSTRUCTION KATHRYN CARRON (Dog Pickup & Fines) GARY FEHN SHERBURNE COUNTY ABSTRACT NORTHWEST TITLE & ESCROW GENE BAUER CONSTRUCTION JIM LEUER CONSTRUCTION ANDREW SAVITSKI TIM RAAB DON BARTHEL SUNRISE PLUMBING WRIGHT TITLE GUARANTEE ALBERTVILLE JAYCEES MOORES EXCAVATING, INC. HERB KNUTI (Finish Basement) KEN LENNEMAN (Deck) FRANKLIN OUTDOOR ADVERTISING COMPANY TOTAL BILLS TO BE PAID SEPTEMBER 18, 1989 $3,771.09 18.00 5,810.46 25.00 32.50 70.00 10.00 7,333.00 251.80 1,421.45 2,261.70 1,569.60 147.80 25.00 20.00 25.00 25.00 30.00 40.50 1,824.00 $24,712.23 CHECK NUMBER 9854 KEN LINDSAY $ 625.98 9855 RAY VARNER 416.62 9856 MAUREEN ANDREWS 671.60 9857 LORIE VILLAREAL 440.46 9858 ROBERT J. MILLER 1,325.50 9859 DAVIES WATER EQUIPMENT CO. 191.25 9860 SUNRISE PLUMBING, INC. 2,665.00 9861 CHOUINARD'S 78.56 9862 MN CONWAY FIRE & SAFETY 4.84 INCOME RECEIVED/BILLS TO BE PAID PAGE 2 CHECK NUMBER 9863 9864 9865 9866 9867 9868 9869 9870 9871 9872 MONTICELLO ANIMAL CONTROL NORTHWEST ASSOCIATED CONSULTANTS CITY OF MONTICELLO WILSON MANAGEMENT SERVICES PAT'S "66" ROBERT L. MINKEMA SCHERER SANITATION BUFFALO BITUMINOUS, INC. PERA HACKS, INC. 25.00 1,811.96 54.50 3,901.39 137.82 300.00 120.00 63,152.56 214.48 8.35 TOTAL $76,145.87 ADDITIONAL INCOME SEPTEMBER 18, 1989 SEWER ACCOUNTS $ 428.94 HEALTH ONE BUFFALO HOSPITAL 12,779.38 JIM HENNUM 42.21 ROD FERRIAN 1,786.95 TOTAL $15,037.48 ADDITIONAL BILLS TO BE PAID SEPTEMBER 18, 1989 CHECK NUMBER 9873 KEN LINDSAY (POND SCHOOL EXPENSE) $ 51.41 9874 RAY VARNER (MILEAGE) 10.12 9875 LORIE VILLAREAL (MILEAGE) 31.89 9876 FEED -RITE CONTROLS, INC. 69.09 9877 POSTMASTER (ANNUALL BOX FEE) 10.00 9878 SUNRISE PLUMBING, INC. 1,448.48 9879 MEYER-ROHLIN, INC. 9,551.21 9880 LaTOUR CONSTRUCTION 75,176.33 $86,348.53