1989-10-02 CC Agenda/Packet•
CITY GIL
f: A
I. CALL MEETING TO ORDER
II. APPROVAL OF THE AGENDA
III. APPROVAL OF THE MINUTES
SeptemSeptember 18, 1989
September 25, 1989
IV. COMMUNITY FORUM
* 7:05 Joint Power's Board Update
7:30 Tax Increment Hearing for District #6
V. DEPARTMENT BUSINESS
a. MAINTENANCE
- Wastewater Treatment Facility
- New Fenders for Plow
b. ENGINEERING
Update on Construction Projects
- Pans and Specifications for Drainage Ditch
- Need to Advertise for Bids on Construction Project
- Other Business
c. LEGAL
- Adoption of the following Ordinances
1. Yard and Street Maintenance
2. AN ORDINANCE ESTABLISHING RULES AND
REGULATION GOVERNING CITY PARKS AND
PROVIDING A PENALTY FOR VIOLATION THEREOF
3. AN ORDINANCE REGULATING PEDDLERS AND
SOLICITORS REQUIRING LICENSES, PROVIDING A
PENALTY FQk VIOLATION THEREOF
- Other Business
* d.ADMINISTRATION
- I
ed and Bills to be Paid
- 19dget
- Assessme t ring Update
Bank - Additional Items
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VIII. OTHER BUSINESS
- Sheriff's part
- Park Board Minutes
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PLEASE BRING COPIES OF THE ORDINANCES WHICH YOU
RECEIVED AT THE LAST MEETING
COUNCIL MINUTES
OCTOBER 2, 1989
The regular meeting of the Albertville City Council was called to
order by Mayor Gary Schwenzfeier. Members present included Bob Braun.,
Donatus Vetsch and Jim Krystosek. Council member Don Cornelius was
absent. Others present included Maureen Andrews, Lorie Villareal, Bob
Miller, Thore Meyer, Bob Sullentrop, Ken Lindsay and Alan Brickes.
The agenda for the evening's meeting was reviewed by the Council.
A motion was made by Donatus Vetsch and seconded by Bob Braun to
approve the agenda. All were in favor and the motion carried.
The minutes of the September 5th meeting, the September 18th
meeting and the September 25th special meeting were reviewed by the
Council. Hearing no additions or corrections, Jim Krystosek made a
motion to approve the minutes of September 5th, 18th and 25th. Donatus
Vetsch seconded the motion. All were in favor and the motion carried.
The Council first heard a Joint Powers update.
It was noted that the regular meeting of the Joint Powers Board
was fairly standard, with the major point of discussion being what
STMA School District would be charged for the water assessments
currently on the parcel of property being considered for the new
Senior High School. The Board agreed to assess for only 200 feet of
frontage on each side of C.S.A.H.'s 19 and 35 (400 total feet) instead
of charging for the total assessed amount. The bases of this decision
was that similiar action was taken when the elementary school was
built in Hanover.
The Council next reviewed a bill for $157.50 from Dan's Plumbing
from St. Cloud for a call out to the Westwind Apartments (second
building) because there was not water pressure in the building.
It was noted that, the reason a St. Cloud plumber was called was
that it was initially thought to be an internal water problem and
because the building was still under warranty that the contractor
should be called back to do the repair. Upon inspection it was
determined that the problem was not inside the apartment building so
they then checked the shut, off valve. It was determined that the
representative from Munitech had closed the shut off valve instead of
opening it when they were called out to open the valve earlier the
same day. It should be noted that the valve had not been open
completely during the construction of the building.
Munitech was contacted once it was determined that the problem
was with the shut off and not with the building itself. They informed
the apartment managers that they would not be able to get, out to the
building right a way so the representative of Dan's Plumbing opened
the valve using his own wrench so the building would have water. The
bill for the call out was forwarded to the City of Albertville for
payment. It was the opinion of the Council that the bill from Dan's
Plumbing should be turned over to the Joint Powers Board for payment
since it was Munitech's error of closing the valve in the first place.
The Council next heard from the Maintenance Department.
Ken informed the Council that he has not had a lot of time to get
cost, estimates together for the ramp at the Wastewater Treatment
Facility but he did get some information from Mason Construction.
These costs are as follows:
6" Reinforced 28x12 Ramp
Labor and Concrete
12 " Culvert
Fill and Gravel
Gate
Miscellaneous
Total
$1,815.00
No labor costs shall apply (local maintenance, etc.)
Ken expressed to the Council that if they were still considering
this issue, he would like to put the driveway in this fall which would
give it a chance to settle in over the winter. The driveway would be
just the fill, not the concrete.
The Council did agree that it would better to do the work now
while the weather is dry. Thaw problems would most likely occur in the
spring.
There was some discussion about, the alum treatment. Ken told the
Council that liquid alum cost .87 per gallon and we use 400 to 900
gallons per treatment depending on the concentration called for. He
noted that we did not need to treat with liquid alum for the first
-2-
treatment but that it can not be guaranteed alum treatment will not
have to be done before next spring.
A Council member raised the question about whether or not the
cost will come out of the sewer fund. The monies for this project will
come out of the operations fund.
At this point, Ken commented that as long as the weather holds
there is time to think about this.
Another question was brought up about whether or not Meyer-Rohlin
will be checking the floor level on the two ponds that are down now.
All three ponds will be full next spring. Bob answered that yes, they
would like to see all three ponds down so that they would be able to
check all three at once. The "as builts" information on record shows
that the floor elevation has never been surveyed.
Ken told the Council that Donatus had asked him to check on some
used fenders for the Ford truck as the truck will be used for snow
plowing. No used fenders were found to be available and the cost, for
two new fenders is approximately $800.00 installed or $380.00 a piece.
Maureen expressed her concern about whether or not we can wait
until the first, of the year so that, this project can become a budgeted
item. The City will not be getting a March settlement this coming
year. The first settlement will not be received until July 1st.
At this point, Ken agreed to just putting some tin on the fenders
for the time being and waiting until next year for further action.
Dennis Fehn has expressed his concern about the work he is doing
on the Four Seasons Park. The ground is so dry right now that it is
not compacting correctly and he is afraid of wash outs. He would like
the Council to consider waiting until spring to finish the walkways
and the grass seeding. The rough grading work, etc. will be done.
Since the Jaycees donated the money for this work to be done in
the park, it would be advisable to contact them and make sure that
they had no problems with allowing the work to wait until spring.
It was also noted that the grass seed has been purchased and will
be stored until spring.
Hearing no more comments, the Council agreed to the change in
plans for the Four Seasons Park. No further action was taken.
At this time, Ken asked the Council if they had decided about
putting in the driveway and culvert at the Wastewater Treatment
Facility yet, this fall.
-3-
The consensus of the Council was to agree that the driveway and
the culvert could be put in this fall. The ramp and the gate would
wait until sometime next year.
Donatus Vetsch then made a motion to approve the installation of
the driveway and culvert at the Wastewater Treatment Facility. Jim
Krystosek seconded the motion. All were in favor and the motion
carried.
The Tax Increment Hearing for District #6 was called to order by
Mayor Gary Sehwenzfeier. Maureen Andrews read the notice of hearing as
published.
Mr. Alan Bricker, a representative from Northwest Associated
Consultants, was at the meeting to present to the Council the Tax
Increment Financing plan for the Tax Increment Financing District #6
(the Fraser Steel Project). The minutes should note that Alan was here
on place of Dan Wilson of Wilson Management Service because of a time
conflict Dan had.
Alan reviewed with the Council the Tax Increment Financing Plan
for Tax Increment Financing District #6 for Fraser Steel in
Development District 2, (Modified).
Alan pointed out that the plan had been prepared for Lot 7, Block
2, which is the proposed site for the construction of Fraser Steel
Company. The preparation of the plan was based on the assumption that
the tax increment generated from the project would be passed through
to the company on a "pay as you go" bases which means that no bond
issuance costs would associated with the increment.
As the Council had been informed in prior tax increment
discussions, there are two common methods for financing these types of
projects. The first, being a bond issue which allows the company to
have the money up front but reduces the amount of capital that is
available to the project because of the the bond proceeds have to be
used to cover the expense of issuing the bond paper. The second
option is the "pay as you go", which simply means that the company
receives their money over an 8 year period on a semiannual bases once
they have paid their taxes. This type of financing limits the City`s
exposure since we would not be adding any additional bonded indebtness
to the City's operation and the project only receives the money in the
event that the current taxes are paid relieving the tax payer of
obligation of debt.
The purpose of the tax increment financing is being proposed to
provide public assistance to Fraser Steel in order for them to
relocate their operation to the Barthel Industrial Park. The tax
-4-
increment is just one of the sources of assistance that is being
proposed for the project with the others being Industrial Development
Revenue Bonds, State financing and the City's commitment to enclose
the drainage ditch which is located to the east of the building site.
Alan reviewed with the Council the financing plan for the
proposed project. The breakdown is as follows:
Land Acquisition
$121,000.00
Site Improvements
89,256.00
Public Improvements
60,000.00
Land Legal
1,000.00
Bond Counsel
2,000.00
TIF Consultant
2,500.00
Financial Advisor
3,000.00
Local Administration
6,000.00
TOTAL PROJECT EXPENSE $284,756.00
It was noted that the $60,000.00 set aside for Public
Improvements had been included in the event the the proceeds from TIF
._ District #5 would not be available this fall so that the ditch work
could be completed for the portion of the Storm Water Improvement. In
the event the the monies are available the financing plan will be
amended so the $60,000.00 can be used elsewhere in the project.
Alan then went through the various calculations which they used
to determine the amount of increment that will be generated from the
project. The following computation shows the amount of annual tax
increment that will be available for the eligible project expenses on
a "pay as you go" basis:
TAX
GROSS NET INCREMENT
TAXABLE/ BASE TAX TAX TAX INCREMENT @ 104.446
YEAR EAYABLE CAPACITY CAPACITY TAX CAPACITY T.C. RATE
0
89-90
106
1
90-91
116
2
91-92
127
34,257
34,130
35,647
3
92-93
139
34,257
34,118
35,635
4
93-94
152
34,257
34,105
35,621
5
94-95
166
34,257
34,091
35,607
6
95-96
182
34,257
34,075
35,590
7
96-97
199
34,257
34,058
35,572
8
97-98
217
34,257
34,040
35,553
9
98-99
238
34,257
34,019
35,553
_ 10
99-00
260
CUMULATIVE
TAX
INCREMENT
$284,756
-5-
The next point of the plan that was reviewed was the Impact on
the Taxing Jurisdiction for TIF District No. 6.
At this point, Maureen informed the Council that the Planning
Commission has reviewed the Tax Increment Financing plan for District
#6 and has made recommendation to the Council to adopt this plan.
Hearing no other comments or question regarding the Tax Increment
Plan for District #6 a motion to close the hearing was made. The
motion was made by Donatus Vetsch and seconded by Bob Braun. All were
in favor and the motion carried.
Bob Braun made the motion to adopt Resolution Number 1989-23;
RESOLUTION APPROVING TAX INCREMENT FINANCING PLAN #6 FOR DEVELOPMENT
DISTRICT NO. 2, MODIFIED, AND ESTABLISHING AN ECONOMIC DEVELOPMENT TAX
INCREMENT FINANCING DISTRICT. The motion was then seconded by .Jim
Krystosek. All were in favor and the motion carried.
The Council next heard from the Engineering Department.
Bob Sullentrop presented two pay requests to the Council.
The first request was for Partial Payment #2 to Buffalo
Bituminous on Project 1989-1 in the amount of $18,212.83. This payment
is for the first lift on the street paving and for the landscaping in
Psyk`s 4th Addition. Bob noted that he expected that the second lift
of bituminous would be put down later in the week.
Donatus Vetsch made the motion and Bob Braun seconded it to
approve the Pay Request, for Buffalo Bituminous for $18,212.83, All
were in favor and the motion carried.
The second Pay Request was for Partial Payment #8 to Latour
Construction on Project, 1988-3A in the amount of $22,008.33. This
payment is for the paving at Braun`s, the ditch work at Westwind and
for some quantities of Class 5 from Savitski's project.
The motion was made by Jim Krystosek and seconded by Donatus
Vetsch to approve the Pay Request for Latour Construction for
$22,008.33. All were in favor and the motion carried.
Project updates were relayed next. Since Psyk`s 4th Addition had
already been covered, Bob went on to say that Project 1988-3A was
completed except for the final punch list work. Final payment to
Latour was not recommended because the street is sinking in two places
which may prove to be a utilities problem.
The plans and specs for the sanitary storm sewer into Barthel `s
Industrial Park was discussed next. Thore and Bob showed the Council
the layout that, had been prepared. Discussion of the forcemain and
-6-
sanitary sewer location followed. One point, brought out was that we
will want, all the fill that we can find. The fill will have to be
about 4,000 square feet above grade, which is the bare minimum.
Eventually, about another 1,000 square feet, of fill will be needed to
bring up to final grade.
A motion was made by Bob Braun to approve the plans and specs for
the 1989-3 Improvement Project, for the enclosure of the storm sewer
ditch in the Barthel's Industrial Park. Donatus Vetsch seconded the
motion. All were in favor and the motion carried
A motion to advertise for bids was made by Jim Krystosek and
seconded by Bob Braun with bid opening scheduled for October 25th at
10:00 a.m. All were in favor and motion carried.
The minutes should note that by that date the City should know
whether or not the Fraser Steel Company project will be moving forward
and if the work has to be completed.
Completion date for the sanitary storm sewer project into
Barthel's Industrial Park is approximately December 1st, 1989.
Bob informed the Council that some problems are being experienced
with the utility companies and the permit applications. They want to
use their own application forms and they are still balking at the
permit, fee. There would not be any problems with authorizing their
work if they would abide by the C,ity's regulations.
It was suggested that if we make sure that the utility companies
have plenty of the new forms and send them a follow up letter, they
eventually will conform to the new standards. Possibly setting up
another meeting with the utility company representatives was also
suggested.
It was finally decided that Bob, Ken, Maureen and Lorie would
have a meeting to get things clarified and worked out. No further
action was taken.
Legal matters were taken up next.
The ordinances from the last Council meeting were again
discussed. Bob told the Council that on the Ordinance pertaining to
Yard and Street Maintenance, that how to handle the developer is the
biggest problem.
One of the Council members commented that he felt the City may be
getting too strict with our ordinances for a small community. Perhaps
we need to be more realistic.
The question also came up as to what to do with the few people
-7-
who abuse snow blowing, driveway erosion and washouts and not cleaning
up the streets after heavy rains.
Without any further discussion, it was decided to table the Yard
and Street Maintenance policy and ordinance until the next meeting.
Bob Braun made the motion and Jim Krystosek seconded it to table
the Yard and Street Maintenance policy and ordinance. All were in
favor and the motion carried.
The next ordinance reviewed was an ordinance that, pertained to
activities in the City parks, including but not limited to, the carry
on of glass containers in the City Park. The Council decided to
change the ordinance to read "No alcoholic beverages in glass
containers be allowed in the City Park." The Park Board should also be
made aware of this change.
The motion was made by Donatus Vetsch and seconded by Bob Braun
to adopt Ordinance Number 1989-15; AN ORDINANCE ESTABLISHING RULES AND
REGULATIONS GOVERNING CITY PARKS AND PROVIDING A PENALTY FOR VIOLATION
THEREOF. All were in favor and the motion carried.
The Council next reviewed an ordinance pertaining to the Door to
Door Solicitation and Peddlers. The ordinance requires that any
person wishing to undertake this type of activity will need to be
licensed through the City.
A suggestion was made that, notice of this ordinance be put in the
newsletter so that the people, especially the elderly, are aware of
this problem.
Donatus Vetsch made the motion to adopt Ordinance Number 1989-16;
AN ORDINANCE REGULATING PEDDLERS and SOLICITORS, REQUIRING LICENSES,
PROVIDING A PENALTY FOR VIOLATIONS THEREOF. Jim Krystosek seconded
the motion. All were in favor and the motion carried.
The minutes should reflect that Bob Miller commented that other
cities are more than happy to share their ordinances. The City of
Albertville can call the City of Golden Valley anytime for their
ordinances.
Maureen told the Council that Dave Wolff had called regarding the
bonds for the Pheasant Ridge Apartments. The signed bonds were with
Twin City Construction and since Twin City Construction is no longer
the contractor for the apartments, a new bond will have to be drawn
up. That process is being done immediately as the City will not
release the building permit until this is taken care of with a new
bond agreement.
190
A question was asked regarding the retaining wall. Maureen has
not yet, had a chance to call and talk with Ken Barthel on this.
The income received and the bills to be paid were reviewed by the
Council. Several questions were asked and answered before a motion was
made to approve the bills.
Bob Braun made a motion and Donatus Vetsch seconded it to approve
the income received and the bills to be paid. All were in favor and
checks number 9881 through 9920 were paid.
Maureen informed the Council that the 1990 budget will not have
to be certified with the County until December 28th, 1989. This will
allow some time to discuss contract garbage hauling, fire contract
budget with Otsego and some time for the hunters as well.
The assessment hearing originally scheduled for October 16th is
being rescheduled for a special meeting on October 23rd at 6:30 p.m.
because of there was a delay in receiving a final cash flow on the
project prior to publication of notice. The assessment hearing for
delinquent, sewer will be done at the same time.
A motion to amend the hearing date from October 16th to October
23rd was made by Donatus Vetsch and seconded by Jim Krystosek. All
were in favor and the motion carried.
A motion to set the hearing date for delinquent sewer accounts
for October 23rd was made by Bob Braun and seconded by Donatus Vetsch.
All were in favor and the motion carried.
Maureen informed the Council that she had been in contact with a
representative of the Security State of St. Michael regarding an
update about the possible construction of a new branch bank building
in Albertville. It appears that the bank is in the process of
determining what the estimated cost of construction along with capital
expenditures for new equipment will be before they make the final
determination on which site they will build on in Albertville. It is
expected that the bank will know in about two weeks what they can work
with.
The question as to what are we going to do with the park and ride
lot yet this year again came up for discussion. Harry Weber needs to
be kept abreast of what is going on and the parking is getting worse
all the time.
Timing is a problem right now as we would like to combine this
project with some other projects as no funds are available right now.
I'IN
After some discussion, it was decided to try diagonal parking or
a combination of diagonal parking and parallel parking and post "One
Way", "Exit Only" and "Enter Only" signs. A flyer could be prepared to
put, on the windshields of the cars that are parking there to let them
know what is going on.
What about "No Parking" signs? If they are posted, they would
also apply to the Barthel's and the Weber s. And, if some ordinance is
drawn up, it, would have to apply to blanket the entire City otherwise
we can not outlaw parking.
The Council will check out later this evening to see if parking
cars diagonally will work. The Council also directed Ken to proceed
with ordering the needed signs. Maureen will call Harry Weber and
explain what is going on with the park and ride situation.
The Albertville Jaycees have requested a 3.2 limited beer license
for the Firemen's Fun Night on October 20th.
A motion was made by Jim Krystosek and seconded by Bob Braun to
approve the 3.2 beer license for the Jaycees for the Firemen's Fun
Night on October 20th. All were in favor and the motion carried.
Donatus asked what was happening with the fund that holds the
Lion's donation of money to the City. Juran and Moody are involved
with the investing of the money at the time being.
Bob Braun stated that he was not at the last Park Board meeting
and wondered why the Park Board is considering raising the rental fee
of the park. We can not tax people to death and the fee is not really
considered income money.
It was the general consensus of the Council that is was not wise
to raise the fee and therefore, it, would stay at $25.00 per rental.
Jim expressed his concern that the Peterson house on 55th Street
is wide open and the potential is there for problems. Perhaps the
mortgage Company could be called to find what, is going with that
property.
The Sheriff's Report for August, was include in the packet for the
Councils review.
The Park Board minutes were included in the packet for the
Councils review.
There was no further business so a motion was made by Donatus
-- Vetsch and seconded by Jim Krystosek to adjourn the meeting. All were
in favor and the meeting adjourned.
-10-
INCOME RECEIVED
OCTOBER 2, 1989
SEWER ACCOUNTS
$ 1,467.76
FIRST SECURITY TITLE
10.00
SHERBURNE COUNTY ABSTRACT
10.00
.TAMES HENNUM
42.21
ROB FERRIAN
1,786.95
ALBERTVILLE INDUSTRIAL DEVELOPMENT
18,017.19
RAMIER., CRIES, MURRAY & LENHARDT
6,593.75
RAMIER., GRIES, MURRAY & LENHARDT
6,593.75
BRAD PRAUGHT (Park Rental)
25.00
WRIGHT TITLE GUARANTEE
10.00
RAMIER, GRIES, MURRAY & LENHARDT
6,593.75
KRISTI HOLSTAD (Garage)
96.20
FRASER STEEL COMPANY
6,350.00
DON"S AUTO SERVICE
272.60
TOTAL $47,869.16
BILLS TO BE PAID
OCTOBER 2, 1989
CHECK NUMBER
9881
MAUREEN ANDREWS
671.60
9882
LORIE VILLAREAL
440.46
9883
KEN LINDSAY
625.98
9884
RAY VARNER
416.62
9885
CITY OF COKATO
24.00
9886
CENTURY LABS
92.93
9887
FISHER SCIENTIFIC
93.75
9888
T & S TRUCKING
1,410.00
9889
MN CONWAY FIRE & SAFETY
233.85
9890
PERA
214.48
9891
NATIONAL IMPRINT CORPORATION
333.60
9892
LONG LAKE FORD TRACTOR, INC.
151.12
9893
FEED -RITE CONTROLS
53.00
9894
UNITED TELEPHONE SYSTEM
141.57
INCOME RECEIVED/BILLS TO BE PAID
PAGE 2
CHECK NUMBER
9895
MINNESOTA COPY SYSTEMS, INC.
78.29
9896
WRIGHT COUNTY AUDITOR/TREASURER
1,802.19
9897
MEYER-ROHLIN, INC.
2,824.75
9898
NSP
1,796.04
9899
WRIGHT COUNTY TREASURER
2,805.99
9900
GARY SCHWENZFEIER
9901
BOB BRAUN
9902
DON CORNELIUS
9903
DONATUS VETSCH
9904
.JIM KRYSTOSEK
9905
G.D. LAPLANT
44.50
9906
WELTERS, INC.
54.11
9907
MEDCENTERS HEALTH PLAN
523.90
9908
C.L. PAULSON & ASSOC., INC.
6.50
TOTAL
$16,214.06
ADDITIONAL INCOME RECEIVED
OCTOBER 2, 1989
SEWER ACCOUNTS
METROPOLITAN UNDERGROUND SERVICES
ALBERTVILLE BAR, INC.
GARDNER BROS. CONSTRUCTION
GARDNER BROS. CONSTRUCTION
GARDNER BROS. CONSTRUCTION
TOTAL
ADDITIONAL BILLS TO BE PAID
OCTOBER 2, 1989
CHECK NUMBER
9909
AMERICAN NATIONAL BANK
9910
ALBERTVILLE AUTO PARTS, INC.
9911
NORTHERN OXYGEN SERVICE, INC.
9912
CROW RIVER NEWS
9913
STAR TRIBUNE
9914
DON"S AUTO SERVICE
9915
DON KMECIK
9916
JIM FARRIS
9917
U.S. POST OFFICE
9918
BUFFALO BITUMINOUS, INC.
9919
LATOUR CONSTRUCTION
TOTAL
$ 163.69
158.20
800.00
1,438.30
1,438.30
1,443.75
$5,442.24
198.00
340.06
20.50
34.00
165.00
164.16
29.56
86.23
18,212.83
22,008.33
$41,258.67