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1989-10-16 CC Agenda/Packet• CITY GIL ENDA OC TOBER 16, 1989 I. CALL MEETING TO ORDER II. APPROVAL OF THE AGENDA III. APPROVAL OF THE MINUTES October 2, 1989 IV. COMMUNITY FORUM V . DEPARTMENT BUSINESS a. MAINTENANCE - Wastewater Treatment Facility - Street SMainpice for 50 th Street Stt b. ENGINEERING - Update on Construction Projects Other Business c. LEGAL - Adoption Yard and Street Maintenance Ordinances - Other Business d. ADMINISTRATION * - Income Received and Bills to be Paid - Jaycee's Gambling License REnewal Application to on Wright County Economic Development Meeting - e in Meting Date for November 6th Council Mee ing - Fraser Steel Update - Additional Items VII. MEMBERS REPORTS iaR BUSINESS ADJOUF441ENT E COUNCIL MINUTES OC` OBER 16, 1989 The regular meeting of the Albertville City Council was called to order by Mayor Gary Schwenafeier. Members present included Bob Braun, Ion Cornelius, Donatus Vetsch and Jim Krystosek. Others present included Maureen Andrews, Lorie Villareal, Bob Miller and Bob Sullentrop. The agenda for the evening's meeting was reviewed by the Council. A motion was made by Ion Cornelius and seconded by Bob Braun to approve the agenda. All were in favor and the motion carried. The minutes of the October 2nd meeting were reviewed by the Council. Before making a motion to approve the minutes, Donatus asked whether or not a meeting with the utility companies was going to be set up. Maureen explained the situation and how the City was going to handle it. Donatus Vetsch then made a motion to approve the minutes of October 2nd. Don Cornelius seconded the motion. All were in favor and the motion carried. The Council first heard from the Maintenance Department. Since Ken was not present at the meeting, discussion on the Wastewater Treatment Facility was tabled until the next meeting. However, a couple of other issues were discussed. Maureen received a cell from a resident on 50th Street who was wondering what can be done about the condition of the road. The road is in very bad driving condition with lots of dust and pot holes where the black magic has worn away. Something will have to be done about this prevailing problem as the traffic flow is fairly heavy on 50th Street now and with the new school the road will see an increase in traffic. There was some discussion about the continued use of black magic. Supposedly, we cannot use black magic anymore. However, Don Cornelius thinks that black magic is legal and we should see if we can get it. A comment was also made that black magic cannot be moved because it is an oil based product. Someone else commented that, it could be moved with a grader if there was a good sharp blade to lift the black magic. And the ribber tire compaction should be all right. The general feeling of the Council was to not do anything major to the - read - just enough to get through the winter. Bob Sullentrop will check with MN/DOT on the black magic and Ken will talk to Frankfort Township. Street sweeping needs to be done again for the second time after sealcoating, Ken would like to see the sweeping done in the next few weeks and is asking for approval of the work order. Jim Krystosek made the motion and Don Cornelius seconded it to approve the street, sweeping for the first of November or shortly thereafter. All were in favor and the motion carried. The Council next heard from Engineering. Bob Sullentrop gave an update on construction projects. The second lift of sealcoating was put down in Psyk's Addition on Friday. Black dirt was put down last week and sod will be next. The contractors will be using a dormant seed for the lots that are not to receive sod. It was noted that these materials cost less and because of the timing of the project, will better suit the winter weather conditions. It was noted that the contractor will be responsible for guaranteeing the materials because it is part of the project restoration. Gary asked Bob about the ponds. How are the discharges going and will there be time to shoot the bottoms of the three ponds? Bob stated that, Ken is ready for the second discharge and the third discharge will be done within a month. At that rate, there will be time to shoot, the bottoms of all three ponds. Adoption of the Yard and Street Maintenance Ordinance was discussed. Bob Miller reviewed with the Council the policy issue regarding how this type of an ordinance will pertain to new developments as well as existing property. It was noted that there are two major issues pertaining to yard maintenance issue, the first being the type of vegetation being installed and secondly what type of financial guarantee will be required for new development. It was pointed out that as part of tree current Developer's Agreements the developer is responsible for sodding the 11.5 feet of easement once construction has been completed. Bob pointed out that if the Council chose to adopt, the new policy that it could be incorporated into the Development Agreement by reference. It was also rioted that the new ordinance would provide the City with the standards for houses that are built in the older subdivisions which are riot under the criteria of the development, agreements by requiring some type of fast vegetation to eliminate soil erosion and washouts into the City storm sewer system. The next issue discussed as part of the ordinance was the matter of financial guarantee that the City would require to protect against violation of the ordinance. There was discussion regarding how much it would cost to seed the boulevard area. It was noted that typically $1,000.00 covers the expense of seeding of an acre of land (excluding topsoil) but the City's major concern focuses on the property that is adjacent to the street, rioting that, typically this would amount to about 20 square feet. Noting that the amount of the surety needs to be large enough to provide for some bite to assure that the developer will meet the requirements of the ordinance but not to make it so cost prohibited that it would harm development in Albertville. It was suggested that the dollar amount should fall in between the $500 to $800 range to assure that there is adequate funds available in the event that the City should have to step in and do the work. After some additional discussion, Ion Cornelius then made a motion to approve the adoption of the Yard and Street Maintenance Ordinance with the changes stipulated in the policy. And that the guarantee fee should be established at $750.00 an acre. Jim Krystosek seconded the motion. All were in favor and the motion carried. Bob told the Council that an appraisal is being done on the piece of land set aside for the Fraser Steel project. The State wants the appraisal done as part, of the grant application. It was noted that the County has had no sale in the Industrial Park in five years and with Pats "66" selling for .50 a square foot, it is not a good representation of the going prices in the Industrial Park. The income received and the bills to be paid were reviewed by the Council. Hearing no questions, Don Cornelius made the motion to approve the income received and the bills to be paid. Donatus Vetsch seconded the motion. All were in favor and checks 9921 through 9948 were paid. The Albertville Area Jaycees are requesting approval of their gambling license renewal application and waiver of the thirty day notice waiting period. Bob Braun made the motion and Don Cornelius seconded it to approve the gambling license renewal application for the .Jaycees and to waive the thirty -1 day notice waiting period. All were in favor and the motion carried. IM Maureen gave an update on the Wright County Economic Development meeting which was a three hour mini session held up in Buffalo. An all day session is being planned for sometime in January. This meeting was about how involved should the County be in economic development. It was an educational process with favorable comments. Arlyn Nelson commented that part of the reason was because of the City`s letter to her regarding economic development and in response to her comments in the local newspaper. There was some discussion about being involved in economic development and how everyone should be aware of it. The Council meeting date of November 6th needs to be rescheduled because of its conflict with deer hunting opener. A motion was made by Don Cornelius and seconded by Bob Braun to reschedule the Cxcincil meeting for November 13th. All were in favor and the motion carried. A reminder that the school bond election will be held November 7th. Polls will be open at both the Albertville and St. Michael City Hall's from 7:00 a.m. until 8:00 p.m. Don Cornelius made a motion and Bob Braun seconded it to approve a special meeting to be held on October 25th at 7:00 p.m. to approve bids for the ditch work for the Fraser Steel project. All were in favor and the motion carried. A reminder that a meeting will be held at 6:30 p.m. on October 23rd for special assessments on the Savitski Project and for delinquent sewer bills that need to be assessed to the County tax roles. Maureen reported to the Council an update on the Fraser Steel project. The State did not receive the turn back of Industrial Revenue Bond allocation as expected so there was no money available for the drawing on October 23rd so none was held. In the event, that monies would become available prior to the next drawing date the application would still be available. It was also noted that if no additional drawings are held this fall that Fraser would be able to reapply in December for the first drawing in January. The purchase agreement between Fraser Steel and Barthel Construction for the purchase of the land in the Industrial Park has been signed and is being finalized. A representative of the STMA Citizens` Task Force for the promotion of the new school is requesting a donation from the City of Albertville to help defray the campaigning expenses. Maureen commented that Frankfort Township gave a donation but St. Michael did not and either did Joint Powers. Bob Miller said that he had never seen this done and it could cause 1EIC problems. They do not appear to be stipulating exactly what the donated funds are being used for. If they are a private organization, this is not the proper expenditure for public purposes. There was discussion about how this money is going to be spent. It was noted that the money was being used by the Task Force to help inform the public of how the financing of the new school would be undertaken. It was the general consensus of the Council that, if Bob Miller was uncomfortable about donating funds for this type of purpose that it, would be best to let the matter pass. Therefore, they agreed not to donate any money to this endeavor. Donatus Vetsch voiced his concern about whether or not a Building Committee was going to be formed to establish our building plans. He felt it should be done before February* of 1990 otherwise drop it. The Council discussed the fact of deciding who would be good candidates to be on this committee. Then these people should be contacted and asked to express their feelings about being on the committee as some may be undecided. Five members was felt to be a comfortable group. The five people decided on are: Donatus Vetsch, Bob Braun, Kevin Mealhouse, Greg Berning and Howard Larson. The Council then acknowledged the request for proposal to do the needs assessment for the new building. A schedule will be set for the committee to go and look at some different buildings. No further action was taken. A question was asked if anything has been done on the hockey rink yet,. Ken is just now starting to do some of the make ready for the rink. The Fire Department was called out, on a fire call to the second apartment building at the Westwind Apartments on Saturday night. When the firemen prepared to tie into the internal water stands, they found that the connection was not on the stand pipe - it was just capped off. Almost 200 feet of hose had to therefore be pulled out to the other side of the building. Fortunately, the alarm was false and there were no problems, but the connection needs to be on the stand as soon as it can be repaired. The firemen talked to Ray Varner, who is the manager of the Westwind Apartments, and he will talk to Westwind`s plumbers and have the problem taken care of right away. Maureen will also talk to Loren Kohnen. There is no reason that this should not have been caught by the building inspector in the final inspection. Don Cornelius commended the Rescue Squad for their very prompt response and knowledge when he needed them on Sunday morning. He expressed his thanks and said that the City should indeed be proud of their rescue squad. There was no other business so a motion to adjourn the meeting was made by Don Cornelius and seconded by Bob Braun. All were in favor and the meeting adjourned. &"� INCOME RECEIVED OCTOBER 16, 1989 SEWER ACCOUNTS BARTHEL CONSTRUCTION STATE OF MINNESOTA FRANCIS BEAUDRY FIRST SECURITY TITLE AUDITOR'S WARRANT 152 CLUB LUMBER ONE, COLD SPRINGS, INC. WILFRED LINDENFELSER LINDA HOLSTAD BUILDING SITES, INC. WILFRED LINDENFELSER VOSS PLUMBING AND HEATING RON YANISH ALBERTVILLE AREA JAYCEES TOTAL INCOME RECEIVED OCTOBERI6, 1989 $ 629.25 1,530.95 632.97 10.00 10.00 2,575.06 800.00 17,548.49 50.00 49.00 33.00 25.00 70.00 50.00 25.00 $24,038.72 9921 MINNESOTA DEPARTMENT OF FINANCE $ 6,500.00 9922 KEN LINDSAY 625.98 9923 RAY VAR.NER 41.6.62 9924 LORIE VILLAREAL 440.46 9925 MAUREEN ANDREWS 671.60 9926 RAY VARNER 20.00 9927 PERA 214.48 9928 PERA 9.00 9929 HACK'S 40.23 BILLS/INCOME PAGE 2 9930 ROAD RESCUE, INC. 201.97 9931 NATIONAL FIRE PROTECTION ASSOC. 57.65 9932 GENERAL SUPPLY CENTERS, INC. 185.02 9933 GENERAL COMMUNICATIONS, INC. 202.50 9934 ALERT -ALL CORP. 59.40 9935 ROBERT MILLER 886.00 9936 CAROLYN VARNER 20.00 9937 JIM FARRIS 29.56 9938 AUTOMATIC GARAGE DOOR CO. 642.91 9939 CHOUINARDS 28.36 9940 FEED -RITE CONTROLS, INC. 1,480.83 9941 NORTHWEST ASSOCIATED CONSULTANTS 449.74 9942 COMMUNICATION AUDITORS 97.28 9943 MN CONWAY FIRE & SAFETY 103.55 9944 PATS "66" 150.42 9945 MONTICELLO ANIMAL CONTROL 12.50 9946 ROBERT MINKEMA 300.00 TOTAL $13,856.21 SEWER ACCOUNTS ADDITIONAL INCOME RECEIVED OCTOBER 16, 1989 $2,393.97 ADDITIONAL BILLS TO BE PAID OCTOBER 16, 1989 CHECK NUMBER 9947 RAY VARNER (Mileage) $29.70 9948 KEN LINDSAY (Mileage) 2.42 TTOAL $32.12