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1989-11-13 CC Agenda/Packet• NOs ► 11"' V It . I. CALL MEETING TO ORDER II. APPROVAL OF THE AGENDA III. APPROVAL OF THE MINUTES * October 161989 October 25: 1989 IV. COMMUNITY FORUM 7:00 Public Hearing's for: Savitski's Sunrise Commercial Addition DelinqupentaSewweeressments Accounts 7:30 Joint Powers Update 7:45 Park Board Update -- Steve Klitzka V. DEPARTMENT BUSINESS a. MAINTENANCE - Wastewater Treatment Facility - Ken's Vacation and Overtime b. ENGINEERING - Ute on Construction Projects er Business c. LEGAL - Other Business * d. - InnccomeS ececeiveed. and Bills to be Paid * - Approval of Conditional Use Permit -- PUD for Fraser Steel (You will be receiving an addendum to the recommendation on Ma - Approval of a Deviation to the ZoningOrdinance for a PUD for F & M Construction (WIND APARTMENTS) Update on Building Committee to Select Appraiser for Storm Water Drainage Project - Additional Items VII. MEMBERS REPORTS VIII. OTHER BUSINESS - Park Board Minutes - Sheriff's Report for September IX. ADJOURNMENT COUNCIL MINUTES NOVEMBER 13, 1989 The regular meeting of the Albertville City Council was culled to order by Mayor Gary Schwenzfeier. Members present included Bob Braun, Don Cornelius, Donatus Vetsch and and Jim Krystosek. Others present included Maureen Andrews, Lorie Villareal, Bob Miller, Bob Sullentrop and Ken Lindsay. The agenda for the evening's meeting was reviewed by the Council. A motion was made by Don Cornelius and seconded by Bob Braun to approve the agenda. All were in favor and the motion carried. The minutes of the October 16th meeting and the October 25th special meeting were reviewed by the Council. There were no corrections or additions so Jim Krystosek made a motion to approve the minutes of October 16th and 25th. Don Cornelius seconded the motion. All were in favor and the motion carried. Donatus Vetsch made a motion to open the Public Hearing for Savitski`s Sunrise Commercial Addition Special Assessments. Bob Braun seconded the - motion. All were in favor and the motion carried. The Notice of Public Hearing was not read because of its length. Bob Sullentrop reviewed with the Council the assessment numbers, noting how the project expenses were broken down on a lot bases. The cost of the 1988-7 improvement, project was $120,000.00 and included the installation of water, sewer, storm sewer and gravel based streets. Additional cost associated with the project included $31,386.21 for the developer's share of the installation of the sewer interceptor line which had been completed under the G.O. Sewer and Water Revenue Bond of 1988. The total amount to be assessed is $151,386.21. Bob next reviewed with the Council the proposed assessment role. It was noted that since this was commercial property the assessments were figured on a per acre basis instead of on a per lot basis, as typically done with residential subdivisions. The Council was shown how the breakdown was prepared, based on the percentage of land area to the total cost. The assessment, roles are as follows: LQT AREA % OF TOTAL AMOUNT TO BE ASSESSID Lot 1, Block 1 2.68 Acres 37 , 54% $ 56,830.39 Lot 1, Block 2 0.95 Acres 13.31% $ 20,149.50 Lot 2, Block 2 0.87 Acres 12.18% $ 18,438.84 Lot 3, Block 2 0.87 Acres 12.18% $ 18,438.84 Lot 1, Block 3 1.77 Acres 24.79% $ 37,528.64 7.14 Acres $151,386.21 It, was noted that the assessments can be certified to the County but they will not appear on the tax roles until 1991 because of a new State certification requirement regarding when County tax statement must be sent out. It was noted that the City would be required to levy the first, year of bond payments, noting that it would be recouped once the special assessments go on the tax role. A motion was made by Lon Cornelius and seconded by Jim Krystosek to close the Public Hearing. All were in favor and the motion carried. A motion to approve the RESOLUTION ADOPTING ASSESSMENT FOR WATER, SANITARY SEWER, STREET AND STORM SEWER IMPROVEMENT NO. 1988-7 in the amount, of $151,386.21 for Savitski"s Sunrise Commercial Addition and for certification to the County for the 1991 tax collection at 8.5% interest was made by Don Cornelius and seconded by Donatus Vetsch. All were in favor and the motion carried. Jim Krystosek made the motion to open the Public Hearing for Delinquent Sewer Accounts. Donatus Vetsch seconded the motion. All were in favor and the motion carried. It was explained to the Council that the delinquent sewer assessments were through the second quarter of 1989, There was no comment, from the Council. A motion was made by Don Cornelius and seconded by Jim Krystosek to close the Public Hearing for the Delinquent Sewer Accounts. All were in favor and the motion carried. Dort Cornelius trade the motion approve the RESOLUTION ADOPTINCJ AND CONFIRMING ASSESSMENTS FOR DELINQUENT SEWER SERVICE CHARGES (THROUGH SECOND QUARTER 1989). Assessments will appear on the 1991 tax roles and interest will be set at the 8% rate for collection. Donatus Vetsch seconded the motion. All were in favor and the motion carried. PAGE 2 The Council next heard from Bob Miller on the legal issues for the City. The Council was informed that if the City plans on undertaking the stormwater drainage project in 1990 that it, would be helpful to bring the appraiser on board for the project now so that he would have an opportunity to see the property prior to winter conditions setting in. Bob noted that he had the name of an appraiser from St. Cloud who specializes in the area of storm water drainage appraisals. After some additional discussion a motion to have Bob Miller obtain the services of an appraiser to do the appraisals for the storm water drainage project was made by Don Cornelius and seconded by Jim Krystosek. All were in favor and the motion carried. The Council heard a Joint Powers update next. Don reported to the Council that Joint Powers had eliminated one of the water hydrants in Berningwood. Also, that the delinquent water bills had been assessed to the County tax roles. Other items discussed included a special meeting that Joint Powers held ._ to discuss the Marksmen Metals project and where the water pipes would be running and how the new school was going to be assessed back for water. It appears that, sloppy maintenance is being done with maintaining the water system. Individual City members are not up on what is going on and therefore there is negligence in proper maintenance of the system. Ken inquired whether or not something could be done about not, flushing the water hydrants so late in the season. Numerous problems are caused when the flushing is done so late. There was no comment from the Council. The Maintenance Department was heard from next. Ken reported to the Council that 50th Street has been bladed two times since the last meeting and is now in halfway decent shape. Ken said that he has talked to Otsego Township's maintenance man about blading the ponds road. He would like to see something worked out for next, year. Perhaps a meeting can be set up to figure out some kind of schedule for blading the road. The street, sweeping is being worked on and the excess is being put, down at the lift station. The sweeping looks pretty good and should be finished shortly. The hockey rink repairs are almost finished - one board needs to replaced yet and then it will be ready for flooding. PAGE 3 The City received 10 to 20 more trees from Midwest Landscaping. There were some shade and some pine trees in the bunch. The trees will be planted by the parking lot, along the property owners boundary line and used to fill in the vacant spots in the Four Seasons Park. Ken informed the Council that the lift station at, the ponds blew up. The motor on the pump proved to have failed so a new pump was put in. There was a 25% warranty left on the old pump. These current, problems appear to be related to the problems the plant had experienced when it, first went on line with power surges. Also, the transfer pump went out at about the same time and is being fixed. In the meantime, a transfer pump was rented at a cost of $500.00 a week. This is a hydraulic pump and is being used while the City's pump is being repaired. It was suggested that surge protection might be needed and we should think about investing in a surge protector. The ponds are down to 1 to 2 inches and Ken hopes to have it down to zero soon. At this point, Ken suggested that it might be a good idea for the City to invest in a portable generator. The cost could be added to future projects. No action was taken by the Council. Ken would also like to buy a submersible pump. He does not, have any costs available at this time. This too, could be added to a future project. Ken let the Council know that he had been informed of three snow plow trucks that, were available for $6,000.00 each. They are 1977 Fords with a 391 rebuilt, engine, a 5/6 yard dump and a 10 foot plow. There is no wing on the trucks. He wondered what the Council felt about looking into this further. Don commented that if the trucks are that old they will show the wear in 1 to 2 years. He felt, that we should hold on for awhile yet and see if we can get a new one. No other action was taken. Ken then asked the Council what they wanted to do with the old track and plow. He has had some inquiries about whether or not we were going to sell it. After some minor discussion, it was the general consensus of the Council to sell the truck and plow through the classified section via sealed bid with the minimum bid being $5210.00. Sealed bids will be opened December 4th or at a date to be determined. Ken's overtime was the next issue discussed by the Council. PAGE 4 Ken told the Council that he has tried to keep the overtime down but the Maintenance Department has been too busy for him to take time off. Right now he has 32 days of vacation and 79.25 hours of overtime. He noted that he and Ray have both donated a lot of their time to the planting of the trees in the park instead of charging the City for them. He asked the Council whether or not they want to pay him the overtime hours down to 25 hours and what, the vacation policy was for carrying over vacation days. It was pointed out that the City`s Personnel Policy states that not more than 20 vacation days can be carried over into the next year. The Council decided that Ken's overtime should be paid off down to zero hours and that, he should try to take his vacation hours down to 20 days by the first of the year. The Council will decide at that time what to do with the days that are unused. A motion was made by Donatus Vetsch and seconded by Don Cornelius to pay Ken's overtime down to zero hours and for him to take what vacation time he can between now and the first of the year. All were in favor and the motion carried. It was noted that Ray's overtime was used to balance out what was owing on his family coverage insurance and Lorie`s overtime is being kept down. Donatus commented that he would like to see the City purchase a good camera so that we would have one available when we needed to use one for City purposes. At this suggestion, Loren Kohnen, who is the City's Building Inspector and who was present, at a portion of the meeting, volunteered to donate a camera to the City of Albertville. The City appreciates this donation. The Council next heard from, the Engineering Department. Bob informed the Council that the balance of the work on Psyk's Project will be done tomorrow and that sane of the restoration will be done in the spring. It should be noted that at this point Don Cornelius commented that in the previous minutes Psyk's 4th Addition was not, seal coated - it was blacktopped. No other comments were made. Bob presented a pay request from Buffalo Bituminous for partial payment 03 on Psyk's 4th Addition Streets in the amount of $29,326.27. This request is for the second lift of blacktop and some restoration. There was some discussion about the 1% retainer. It was felt that we should take a 2% retainer instead of 1% . PAGE 5 Don Cornelius made a motion to change the retainer to 2%, and pay partial pay request, #3 to Buffalo Bituminous in the new amount of $28,573.20. Bob Braun seconded the motion. All were in favor and the motion carried. Bob rioted that the Drainage Ditch Project would be started on Wednesday of this week. The income received and the bills to be paid were reviewed by the Council. There were a few questions which were clearly answered. Ken asked that the Otsego Township bill not be paid until after a meeting is held with them to talk about the cost of blading the ponds road. The Council agreed that the bill should be paid now and an agreement for the future can rx-- negotiated. A motion was then made by Don Cornelius and seconded by Jim Krystosek to approve the income received and the bills to be paid. All were in favor and checks 9949 through 10009 were paid. LeRoy Berning, representing the Albertville Jaycees, was present to talk about the bulbs for the Christmas decorations. The bulbs were originally bought through Display Center and they are now claiming that the bulbs are not, theirs. Because of this, they have agreed to sell us the bulbs at $1.00 a piece instead of $2.40 a piece. This will be 1/4 the original cost. What the Jaycees are requesting is that the City pick up the cost of replacing the bulbs and do the ongoing maintenance. The Jaycees will donate the labor to put up and take down the decorations. Keith Franklin will again donate the boom truck as long as we pay for the operator's labor and fuel for the truck. Dori Cornelius made a motion to replace all the bulbs and the City will pick up the cost of the bulbs and do the ongoing maintenance of the lights. Jim Krystosek sexxanded the motion. All were in favor and the motion carried. The Council reviewed the addendum to the Conditional Use Permit -- Planned Unit Development for Fraser Steel. The purpose of the conditional use permit was to allow for certain design flexibility from the strict standards of the Ordinance. The chz- rages included: 1. To allow for the final building to exceed the maximum lot, coverage of 30% by 10%. 2. To reduce the number of required parking spaces for the size building being constructed, based on the justification that the employee load will not, demand the full number of parking spaces required. 3. To allow for more than one principal building on the site for a period of 5 years and not to exceed 10 years. 4. To allow for the construction of a temporary pole -type construction storage Wilding for cold storage. PAGE 6 The Council was informed that, the Planning Commission was concerned about the length of time that the temporary storage building would be allowed to remain on site. The original report from Northwest Associated Consultants Inc. suggested that the building be allowed to remain on site for 10 years but that Planning Commission noted that they would be more comfortable with approving a conditional use permit, for period of five years with the possibility of a 5 year extension without an additional Public Hearing. Other items noted regarding landscaping, parking lot, details, trash, signage ext. Each of these items were described in detail in the Planner's report. The Council was informed that the Planning Commission had made a motion to recommend to the Council that they move the adoption of the Conditional Use Permit, for the Planned Unit Development with the criteria established in the document. A motion was made by Jim Krystosek to adopt, the Conditional Use Permit -- PUD for Fraser Steel with the criteria established in the document. Donatus Vetsch seconded the motion. All were in favor and the motion carried. -- The Council was also informed that the Planning Commission had also held a public hearing for F&M Properties to the construction of 15 garages instead of 30 for two 30 unit apartment buildings being proposed in the Westwind Subdivision. It was noted that the proposal was the same for the second two buildings as it was for the buildings on lots 1 and 2 of Westwind. It was also noted that there has riot been any problem with on -street parking and that the buildings have been managed well to assure that no violation occurs. The Planning Commission made the recommendation to the Council to approve a deviation to the zoning ordinance for a PUD for F&M Properties (Westwind Apartments). Bob Braun made a motion and Don Cornelius seconded it, t,�, approve a Deviation to the Zoning ordinance for a PUD for F&M Properties (Westwind Apartments) for the buildings 3 and 4. All were in favor and the motion carried. The Council next heard an update on the Building Committee. Part, of the committee met and discussed a lease/purchase agreement. If the City went with this, bonds would have to be issued in January. The committee agreed to explore some other options as the lease/purchase agreement left, the committee somewhat unsettled. Maureen informed the Council that there would be a League of Minnesota Cities policy committee meeting at, the Hotel Sofitel on November 16th. This would be an all day seminar. PAGE 7 The Council was reminded that work meetings are needed and would be scheduled. There will be a meeting in Buffalo on Wednesday, November 22nd at 7 p.m. on the optic scan voting equipment for those that, are interested in attending. It was noted that a meting with Frankfort Township is needed to discuss 50th Street and the water situation under the freeway. The Park Board minutes were included in the packet for the Council s review. The Sheriff's Report for September was included in the packet for the Councils review. There was no further business so a motion was made by Ton Cornelius and seconded by Uonatus Vetsch to adjourn the meeting. All were in favor and the meeting adjourned. PAGE 8 INCOME RECEIVED NOVEMBER 13, 1989 SEWER ACCOUNTS $ 1,314.50 ORTTEJCUSTOM HOMINC 1,4322.85 MAggTNABST 169:99 BRIAN WULFF 56.50 KEN LINDSAY (Hall Rental.) 10.00 WRIGHT TITLE GUARANTEE 10.00 SUNRISE PLUMBING INC 50.00 GARDNER BROS. CONSTRUCTION 1,443.75 F & M PROPERTIES 500.00 DUANE LUSTI 25.00 F & M PROPERTIES 300.00 SUNRISE PLUMBING 50.00 FIRST SECURITY TITLE 21,999.99 FIRST SECURITY TITLE 10.00 JOINT POWERS BOARD 5,000.00 FRASER STEEL COMPANY 6,352.00 WRIGHT TITLE GUARANTEE 10.00 PARTICLE CONTROL, INC. 50.00 TOTAL $40, '64.54 BILLS TO BE PAID NOVEMBER 13, 1989 CHECK NUMBER 9949 J. OSTERMAN APPRAISAL 300.00 9950 PETTY CASH 39.26 9951 U.S. POST OFFICE 77.80 9952 RAY VARNER 448.04 9953 KEN LINDSAY 625.98 9954 MAUREEN ANDREWS 671.60 9955 LORIE VILLAREAL 440.46 9956 FIREMEN'S RELIEF FUND 6,558.00 9957 LONG LAKE FORD TRACTOR INC. 36.22 9958 G.D. LAPLANT 44.50 9959 H.G. WEBER OIL COMPANY 23.75 9960 WELTER'S INC. 5.98 996E CHAPRINVPUBLISHINGPCOMPANYNC 148.50 9963 WRIGHT COUNTY AUDITOR/TREASURER 1,802.19 9964 MEDCENTERS HEALTH PLAN 833.70 9965 UNITED TELEPHONE SYSTEM 142.05 9966 FEED -RITE CONTROLS, INC. 53.00 9967 MIDCENTRAL INC. 497.00 9968 C.L. PAULSON & ASSOC. 9.25 9969 DJ'S HEATING & AIR CONDITIONING, INC. 65.00 9970 PERA 214.48 9971 NSP 1,691.08 9972 MINNEGASCO 63.70 9973 CRYSTEEL DIST. INC. 2,170.00 9974 JIM FARRIS ='4.64 9975 NORTHWEST ASSOCIATED CONSULTANTS 1,202.61 INCOME RECEIVED/BILLS TO BE PAID PAGE 2 CHECK NUMBER 9976 MAUREEN ANDREWS 671.60 9977 LORIE VILLAREAL 440.46 9978 KEN LINDSAY 625.98 9979 RAY VARNER 448.04 DON CORHNELIUS 120.00 g9980 9H BOBYBR [JNENZFEIER 9983 DONATUS VETSCH 9984 JIM KRYSTOSEK 9985 PERA 9.00 9986 PAT'S 66 112.53 9987 NORTHERN OXYGEN SERVICE 20.50 9988 SCHARBER & SONS, INC. 137.82 9989 MID -CENTRAL INC. 277.50 9990 DJ'S TOTAL HOME CARE CENTER 249.22 9991 ROBERT L. MINKEMA 300.00 9992 CROW RIVER FARM EQUIPMENT CO. 67.98 9993 CROW RIVER NEWS 318.90 9994 DON'S AUTO SERVICE 331.07 9995 CUSTOM MOTORS 150.00 9996 MIDWEST LANDSCAPING 400.00 9997 ROBERT J. MILLER 635.00 9998 WEBER OIL COMPANY 23.00 TOTAL $23,638.54 ADDITICRVAL INCCIE NOVEMBER 13,1989 SEWER ACCOUNTS $823.12 ADDITIONAL BILLS TO BE PAID NOVEMBER 13,1989 CHECK NUMBER 9999 McDONOUGH TRUCK LINE INC. 28.00 10000 CHUHNARD`S 49.98 10001 WATER PRODUCTS CCAIPANY 17.95 10002 ROGERS ELECTRIC CO., INC. 176.80 10003 T()WN OF C)TSEC30 100.00 10004 FEED -RITE CC)NTROLS INC. 15.00 10005 RAY VARNER 5.00 10006 KEN LINDSAY 16.23 10007 MN CONWAY FIRE & SAFETY 16.85 10008 .JIM FARRIS 165.07 T()TAL $590. 88